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02-15-05 Minutes FEBRUARY 15.2005 A Regular Meeting of the City Commission of the City of Delray Beach, Florida, was called to order by Mayor Jeff Perlman in the Commission Chambers at City Hall at 6:00 p.m., Tuesday, February 15, 2005. 1. Roll call showed: Present - Commissioner Patricia Archer Commissioner Bob Costin Commissioner Jon Levinson Commissioner Alberta McCarthy Mayor Jeff Perlman Absent - None Also present were - David T. Harden, City Manager Robert A. Barcinski, Assistant City Manager Susan A. Ruby, City Attorney Chevelle D. Nubin, City Clerk 2. The opening prayer was delivered by Reverend William Stokes, S1. Paul's Episcopal Church. 3. gIven. The Pledge of Allegiance to the flag of the United States of America was 4. AGENDA APPROVAL. Mayor Perlman noted the addition of Item 9.N., Fundin2 ReQuest First Ni2ht International Conference. to the Regular Agenda by addendum. Mr. Costin moved to approve the Agenda as amended, seconded by Mr. Levinson. Upon roll call the Commission voted as follows: Mr. Costin - Yes; Mrs. Archer - Yes; Mr. Levinson - Yes; Ms. McCarthy - Yes; Mayor Perlman - Yes. Said motion passed with a 5 to 0 vote. 5. APPROVAL OF MINUTES: Mrs. Archer moved to approve the Minutes of the Regular Meeting of February 1, 2005, seconded by Mr. Costin. Upon roll call the Commission voted as follows: Mrs. Archer - Yes; Mr. Levinson - Yes; Ms. McCarthy - Yes; Mayor Perlman - Yes; Mr. Costin - Yes. Said motion passed with a 5 to 0 vote. Mr. Costin moved to approve the Minutes of the Special Meeting of February 8, 2005, seconded by Mrs. Archer. Upon roll call the Commission voted as follows: Mr. Levinson - Yes; Ms. McCarthy - Yes; Mayor Perlman - Yes; Mr. Costin - Yes; Mrs. Archer - Yes. Said motion passed with a 5 to 0 vote. 6. PROCLAMA TIONS: 6.A. Reco2nizin2 Rotarv International- 100th Anniversarv Mayor Perlman read and presented a proclamation recognizing February 23, 2005, as Rotary International Day. Betsy Owen, Assistant Governor (District 6930, Area 2), Leo Phillips (Delray Beach - Noon), President Elect, and Fred Kadin, President, (Delray Beach - Sunrise) came forward to accept the proclamation. Mayor Perlman also welcomed and recognized the Rotarian Group Study Exchange (GSE) Team. 6.B. Reco2nizin2 Black Historv Month - Februarv 2005 Mayor Perlman read and presented a proclamation hereby proclaiming the month of February, 2005 as Black History Month. Lula Butler, Director of Community Improvement, came forward to accept the proclamation. 7. PRESENTATIONS: None. 8. CONSENT AGENDA: City Manager Recommends Approval. 8.A. FINAL SUBDIVISION PLAT APPROV ALII & D CORPORATION OF SOUTH FLORIDA PLAT: Approve the minor subdivision I & D Corporation of South Florida Plat, the property is bounded by N.W. 2nd Street and the CSX Railroad. 8.B. HOUSING REHABILITATION GRANT/CONTRACT AWARD: Approve a Housing Rehabilitation grant/contract award through the Community Development Division in the amount of $24,517.50 to Tommy Preston (805 S.W. 3rd Street). Funding is available from 118-1963-554-49.19 (Community Development Block Grant (CDBG) ProgramIHousing Rehabilitation). 8.C. RATIFICATION OF THE OLD SCHOOL SOUARE BOARD OF DIRECTORS FOR 2005: Approve and ratify the proposed slate of Directors for the Old School Square Board for 2005. 8.D. SPECIAL EVENT REQUEST/EASTER SUNRISE SERVICE: Approve a request for special event approval to allow the Easter Sunrise Service to be held March 27,2005 from 5:30 a.m. until 7:30 a.m., including a temporary use permit per LDR Section 2.3.6(H) for the closure of South Ocean Boulevard from Atlantic Avenue to Miramar, the use of the pavilion, staff support for traffic control, barricading, and EMS assistance on behalf of the Delray Beach Clergy Association. 8.E. SPECIAL EVENT REQUEST/CINCO DE MAYO FIESTA: Approve a special event request to allow the ih Annual Cinco De Mayo Fiesta to be held Saturday, - 2 - 02/15/05 May 7, 2005, from 11 :00 a.m. until 10:00 p.m. at Old School Square, granting a temporary use permit per LDR Section 2.4.6(H) for the closure of the north end ofNE 1 st Avenue, and authorize staff support for traffic control and security, trash removal, barricade set up, signage and waiver of LDR Section 4.6.7 (F)(3)G)(ii) to allow the installation of event signage no earlier than April 27, 2005; contingent upon sponsor providing a hold harmless agreement, a certificate of liability insurance, and liquor liability insurance with conditions for serving alcoholic beverages and site fencing. 8.F. AGREEMENT/PALM BEACH COUNTY/SOUTH COUNTY COURTHOUSE GARAGE: Approve a License Agreement between the City and Palm Beach County for the utilization of the South County Courthouse Garage on weekend evemngs. 8.G. AGREEMENT/PARKING PROS: Approve an agreement with Parking Pros to operate the South County Courthouse garage on weekends. Funding is available from 001-3151-545-34.90 (General Fund/Other Contractual Services). 8.H. TURTLE MONITORING SERVICES/JOHN FLETEMEYER: Approve the renewal of sea turtle monitoring services with Dr. John Fletemeyer in an amount not to exceed $14,800.00 for 2005 and $16,300.00 for 2006. Funding is available from 332-4164-572-34.90 (Beach Restoration Fund). 8.1. 2002 PALM BEACH COUNTY RECREA TION/CUL TURAL FACILITIES BOND-INTRACOASTAL WATERWAY PARK INTERLOCAL AGREEMENT: Approve an Interlocal Agreement with Palm Beach County that provides reimbursement to the City in an amount not to exceed $1,000,000.00 for funding of the development of the Intracoastal Park Project. The City must expend $1,152,240.00 before the County will provide reimbursement to the City from the 2002 Recreation and Cultural Facilities Bond Issue. 8.J. REVIEW OF APPEALABLE LAND DEVELOPMENT BOARD ACTIONS: Accept the actions and decisions made by the Land Development Boards for the period January 31, 2005 through February 11, 2005. 8.K. AWARD OF BIDS AND CONTRACTS: 1. Contract award to Overholt Construction Corporation in the amount of $865,109.00 for the construction of the Delray Swim and Tennis Center Clubhouse Project. Funding is available from 380-4150-572-62.60 (2004 G.O. BondlDelray Swim and Tennis) and 117-4133-572-63.90 (Recreation Impact Fee/Other Improvements) . 2. Purchase award to Special Products Group, Inc. in the amount of $23,060.50 via the City of Boynton Beach Bid #062-1412-03/CJD for the purchase of uniforms for the Fire Department. Funding is available from 001-2311-522-52.22, 001-2313-522-52.22, 001- 2315-526-52.22, and 001-2317-522-52.22 (Uniforms/Linen). - 3 - 02/15/05 3. Purchase award to Atlantic & Southern Equipment, LLC in the amount of $99,315.00 for the purchase of one (1) Single Axle Chassis Boom Truck for the Water & Sewer Network Division. Funding is available from 441-5161-536-64.25 (Water/Sewer Fund/Heavy Equipment). 4. Contract award to Hardrives, Inc. in an amount not to exceed $60,000.00 for the excavation, hauling, and disposal of excess lime sludge from the sludge overflow lagoon at the Water Treatment Plant. Funding is available from 442-5178-536-65.30 (Water/Sewer Fund/Lagoon Service Drive). 5. Contract award to The Hartford for Life Insurance and CIGNA (LTD) for Long Term Disability Insurance to be effective March 1, 2005. 8.L. APPROVAL OF POLL WORKERS FOR THE FIRST NONPARTISAN ELECTION: Approve the poll workers for the First Nonpartisan Election to be held on March 8,2005. 8.M. SUBORDINA TION AGREEMENT FOR COMMUNITY DEVELOPMENT FUNDING RECIPIENT: Authorize and approve subordination of the City's second mortgage in the amount of $17,250.00 to allow the applicant to secure new financing. Mr. Costin moved to approve the Consent Agenda, seconded by Ms. McCarthy. Upon roll call the Commission voted as follows: Ms. McCarthy - Yes; Mayor Perlman - Yes; Mr. Costin - Yes; Mrs. Archer - Yes; Mr. Levinson - Yes. Said motion passed with a 5 to 0 vote. 9. REGULAR AGENDA: 9.A. CONDITIONAL USE REQUEST/FIRST AVENUE TOWNHOMES: Consider a request for conditional use approval to allow the density to exceed 30 units per acre (38.8 dwelling units per acre proposed) and a building height in excess of 48' (58' 4" proposed) within the CBD (Central Business District) for First Avenue Townhomes, a proposed residential development consisting of 46 townhomes and condominiums, located on the east side of S.E. 1 st Avenue, approximately 76.5' south of S.E. 1st Street. (Quasi-Judicial Hearing) Mayor Perlman read into the record the procedures for a Quasi-Judicial Hearing for this item and all subsequent Quasi-Judicial items. Chevelle D. Nubin, City Clerk, swore in those individuals who wished to give testimony on this item. Mayor Perlman asked the Commission to disclose any ex parte communications. Mr. Levinson stated he had a conversation with Mr. Weiner. Ms. - 4 - 02/15/05 McCarthy stated she too had a conversation with Mr. Weiner. Mayor Perlman stated he had a meeting with Mr. Weiner and the applicant. Mr. Costin stated he had a meeting with Mr. Weiner. Mrs. Archer stated she had a meeting with Mr. Weiner. Paul Dorling, Director of Planning and Zoning, entered the Planning and Zoning Department project file #2005-041 into the record. Mr. Dorling stated the development proposal consists of the demolition of four existing single-family residences; the construction of two (2) three-story townhouse structures along S.E. 1 st Avenue consisting of 16 townhomes with rear loaded two-car garages; construction of a five-story condominium building along the alley abutting the east side of the property containing 30 condominiums. The first level of the condominium building will consist of a 57 space parking garage with loading area, refuse area, and entrance lobby for the condominium building. Conditional use approval has been requested to allow a density in excess of 30 units per acre (38.8 du/ac is proposed) and to allow for a building height for a portion of the east condominium building of up to 60' (58' - 4" is proposed). At its meeting of January 13, 2005, the Community Redevelopment Agency (CRA) reviewed the development proposal and recommended approval of the conditional use requests. At its meeting of January 10, 2005, the Downtown Development Authority (DDA) reviewed the development proposal and recommended approval of the conditional use requests. At its meeting of January 24, 2005, the Planning and Zoning Board held a public hearing and there was significant discussion about the appropriateness of approving two conditional uses on the property. After their deliberations, the Board moved a recommendation of approval for the conditional use request to allow for a building height of 58' - 4" on a vote of 4-0 (Pike stepped down, Kincaide absent) and the Board also moved a recommendation of approval for the conditional use request to allow for a density of 38.8 du/ac; however, the motion failed on a vote of2-2 (Borchardt and Walker dissenting, Pike stepped down, Kincaide absent). Jason Mankoff, Weiner & Aronson, P.A., 102 N. Swinton Avenue, Delray Beach, representing 169 Delray, LLC (applicant), gave a brief presentation regarding this project. Mr. Mankoff stated the performance standards have been met and staff makes a positive finding with each conditional use. Francisco Perez-Azua, Architect, showed details of the project and explained how the applicant meets the performance standards for additional density and requirements for additional height. He stated they designed a 3-story product in order to show respect of the OS SHAD District. Mr. Mankoff stated the applicant agrees with all the conditions of approval and requests the approval for the height and the density. Mayor Perlman stated if anyone would like to speak III favor or III opposition of the conditional use request, to come forward at this time. - 5 - 02/15/05 Brian Luce, 124 S.E. 2nd Avenue, Delray Beach, (tenant) stated he is the business owner right next door and commented that 100% of his business uses the alley. Mr. Dorling made clarification to Condition #8 and stated this should read as follows; "That light poles and fixtures consistent with those along West Atlantic Avenue are installed adjacent to the subject property along SE 1st Avenue where they do not presently exist and/or to replace inconsistent light poles and fixtures;" Mr. Mankoff stated they have no problem with this and widening the alley is one of the conditions of approval. In addition, he distributed two letters of support for this project. Mayor Perlman stated at the Workshop meeting the Commission briefly discussed that they are not going to permit street closures for construction. Brief discussion followed between staff and the Commission. Mr. Costin moved to approve the conditional use request to allow for a building height in excess of 48' (58'-4") for First Avenue Townhomes, by adopting the findings of fact and law contained in the staff report, and finding that the request and approval thereof is consistent with the Comprehensive Plan and meets criteria set forth in Sections 2.4.5(E)(5), 4.3.4(J)(4)(b), and Chapter 3 of the Land Development Regulations, subject to the conditions listed on page 16 & 17 as modified by Mr. Dorling (as referenced above regarding Condition #8), seconded by Mrs. Archer. Upon roll call the Commission voted as follows: Mayor Perlman - Yes; Mr. Costin - Yes; Mrs. Archer - Yes; Mr. Levinson - Yes; Ms. McCarthy - Yes. Said motion passed with a 5 to 0 vote. Mr. Levinson moved to approve the conditional use request to allow for a density in excess of 30 units per acre (38.8 du/ac) for First Avenue Townhomes, by adopting the findings of fact and law contained in the staff report, and finding that the request and approval thereof is consistent with the Comprehensive Plan and meets criteria set forth in Sections 2.4.5(E)(5), 4.4.13(1), and Chapter 3 of the LDR's, subject to the conditions listed on page 16 & 17 as modified by Mr. Dorling (as referenced above regarding Condition #8), seconded by Ms. McCarthy. Upon roll call the Commission voted as follows: Mr. Costin - Yes; Mrs. Archer - Yes; Mr. Levinson - Yes; Ms. McCarthy - Yes; Mayor Perlman - Yes. Said motion passed with a 5 to 0 vote. 9.B. WAIVER REQUEST/CONGRESS PARK OFFICE CONDOMINIUM: Consider a waiver request to waive Land Development Regulations (LDR) Section 4.4. 15(F)(3), "Development Standards", to allow that the architecture of the proposed building not be integrated with the architecture of the other buildings in the office park for Congress Park Office Condominium, located on the west side of South Congress Avenue, approximately 1,000 feet south of West Atlantic Avenue. (Quasi- Judicial Hearing) Chevelle D. Nubin, City Clerk, swore in those individuals who wished to give testimony on this item. - 6 - 02/15/05 Paul Dorling, Director of Planning and Zoning, entered the Planning and Zoning Project file #2005-039 into the record. Mr. Dorling stated on January 12, 2005, the Site Plan Review and Appearance Board (SPRAB) approved a Class V site plan, landscape plan, and architectural elevations associated with the construction of a 2-story 20,385 square foot professional office building to be known as Congress Park Office Condominium. Mr. Dorling stated pursuant to LDR Section 4.4. 15(F)(3), any free standing structure shall have a minimum floor area of 4,000 square feet and shall be architecturally integrated with other structures within the overall Planned Office Center; and shall have direct access to and from other portions of the POCo The proposed architectural elevations are not architecturally integrated with other existing structures in the office park. The applicant has requested that a waiver be granted to LDR Section 4.4. 15(F)(3). The proposed office building is a stand alone structure and is fronting Congress Avenue. Because the building is located on an out-parcel at the isolated northeast corner of the office park and is not separated from Congress Avenue by a parking lot the proposed structure is more a part of Congress Avenue streetscape. The Site Plan Review and Appearance Board (SPRAB) considered the requested waiver and concluded that the proposed office building should be considered a stand alone structure not to be architecturally integrated with other existing structures in the office park. The Board also concluded that given the conditions under which this waiver was being requested, it was reasonable to believe that the waiver would be granted elsewhere under similar circumstances. Consequently, a positive finding with respect to LDR Section 2.4.7(B)(5) can be made. Staff also recommends approval. Juan Riesco, 500 S.E. 15th Street, #118, Fort Lauderdale, FL 33316 (architect), stated he is present this evening to answer any questions the Commission may have. Mayor Perlman stated if anyone from the public would like to speak in favor or in opposition of the waiver request, to come forward at this time. Ms. McCarthy moved to approve the waiver request to waive LDR Section 4.4.15(F)(3) that the proposed free standing office building shall not be architecturally integrated with other existing structures in the office park, by adopting the findings of fact and law contained in the staff report, and finding that the request and approval thereof is consistent with the Comprehensive Plan and meets criteria set forth in Section 2.4.7(B)(5) of the LDR's, seconded by Mr. Costin. Upon roll call the Commission voted as follows: Mrs. Archer - Yes; Mr. Levinson - Yes; Ms. McCarthy - Yes; Mayor Perlman - Yes; Mr. Costin - Yes. Said motion passed with a 5 to 0 vote. 9.C. CONDITIONAL USE EXTENSION REQUEST/SAFE AND SECURE: Consider an extension request of the conditional use approval to allow the establishment of a self storage facility and a wholesale storage facility for Safe and - 7 - 02/15/05 Secure, located on the west side of North Federal Highway, approximately 890 feet south of Gulfstream Boulevard (2512 North Federal Highway). (Quasi-Judicial Hearing) Chevelle D. Nubin, City Clerk, swore in those individuals who wished to give testimony on this item. Mayor Perlman asked the Commission to disclose any ex parte communications. No ex parte communications were disclosed. Paul Dorling, Director of Planning and Zoning, entered the Planning and Zoning project file #2003-129 and #2003-301 into the record. Mr. Dorling stated on April 15, 2003, the City Commission approved an amendment to the LDR's to add "Self Service Storage Facilities" as a conditional use in the GC (General Commercial - North Federal Highway Overlay District) along with specific development requirements. At its meeting of September 9, 2003, the City Commission unanimously approved the conditional use to establish a self-service storage facility and a wholesale storage facility which was to be a 4-story 140,324 square foot structure that will contain 127,129 square foot self service storage facility, 926 square feet of attendant self service storage office space, 5,810 square feet of retail floor, 5,459 square feet of warehouse/storage area, and 1,000 square feet of attendant warehouse office area. At its meeting of December 17, 2003, the Site Plan Review and Appearance Board (SPRAB) approved the Class V site plan application for the proposed development. The site plan approval is set to expire on June 17, 2005. The conditional use approval is set to expire on March 9, 2005 and an 18-month extension is now requested. Pursuant to LDR Section 2.4.4(F)(I), extensions may be granted to a previously approved development application, pursuant to the following conditions listed on page 2 of the Planning and Zoning staff report. Jason Mankoff, Weiner & Aronson, P.A., 102 N. Swinton Avenue, Delray Beach (representing the applicant), stated they agree with staff and one of the key reasons they were slowed down was due to both hurricanes in September 2004. He stated the site plan will be revisited in March 2005. Mayor Perlman stated if anyone from the public would like to speak in favor or is opposition of the conditional use extension request, to come forward at this time. Mrs. Archer moved to approve the request for an extension of the conditional use approval for a self storage facility and a warehouse/storage facility for Safe and Secure, by adopting the findings of fact and law contained in the attached staff report, and finding that the request and approval thereof is consistent with the Comprehensive Plan and meets criteria set forth in Section 2.4.4(F), and Chapter 3 and Section 2.4.5(E)(5) of the LDR's with said approval to be valid for an additional 18 months (expiring September 9, 2006), seconded by Ms. McCarthy. Upon roll call the - 8 - 02/15/05 Commission voted as follows: Mr. Levinson - Yes; Ms. McCarthy - Yes; Mayor Perlman - Yes; Mr. Costin - Yes; Mrs. Archer - Yes. Said motion passed with a 5 to 0 vote. 9.D. APPEAL OF PLANNING AND ZONING DIRECTOR'S INTERPRETATION/RENAISSANCE INSTITUTE: Consider an appeal of the Planning and Zoning Director's interpretation regarding acceptance of the Renaissance Institute's Conditional Use application. (Quasi-Judicial Hearing) Chevelle D. Nubin, City Clerk, swore in those individuals who wished to give testimony on this item. Mayor Perlman asked the Commission to disclose any ex parte communications. Mr. Levinson stated he had a conversation with Mr. Weiner. Ms. McCarthy, Mayor Perlman, Mr. Costin, and Mrs. Archer had no ex parte communications to disclose. The City Attorney outlined a few sections of the City Code for the Commission to consider. She stated she agrees this item is listed correctly on the Agenda as an Appeal regarding the Planning Director's acceptance of the project. She reiterated that this should not be an appeal of the Planning and Zoning Director's interpretation of a particular section of the Code because Section 4.3.3 for special uses such as this the interpretations should first be presented to the Chief Building Official. The City Attorney continued to discuss the interpretation of the sections and the conditions of the Code. She stated she feels it is appropriate for the Planning and Zoning Director to require a sketch plan so that he can make a determination to evaluate the development proposal. Paul Dorling, Director of Planning and Zoning, entered the Planning and Zoning Department project file #2004-329 into the record. Paul Dorling, Director of Planning and Zoning, stated this conditional use application was initially submitted on July 2, 2004. The application was severely deficient with respect to the basic information and was not accepted for processing (letter of July 9, 2004). Five months later on December 1, 2004 the application was resubmitted. An application sufficiency review was again conducted and the application was found to be lacking key information necessary for the analysis of the request, deemed incomplete and not accepted for processing. The application lacked specific information germane to the conditional use including basic information with respect to sealed surveys and copies of warranty deeds. Mr. Dorling stated it also did not contain a sketch plan which showed the resolution of common open space nor what if anything was going to happen to the kitchens. Staff recommends denial of the appeal and request that the applicant submits all of the information including the basic information and the sketch plan information so that staff can take a proper look at this application. Jason Mankoff, Weiner & Aronson, P.A. 102 N. Swinton Avenue, Delray Beach (representing the applicant), stated they reserve all rights and the applicant will - 9 - 02/15/05 submit the application leaving the kitchens as they are and everything else will be submitted as requested in the letter. The City Attorney stated Mr. Weiner cannot reserve the rights to appeal in this instance because the appeal is not "ripe". Mayor Perlman asked if anyone from the public would like to speak in favor or in opposition of the appeal, to come forward at this time. Mr. Levinson moved to approve the appeal, seconded by Mrs. Archer. Upon roll call the Commission voted as follows: Ms. McCarthy - No; Mayor Perlman- No; Mr. Costin - No; Mrs. Archer - No; Mr. Levinson - No. Said motion was DENIED with a 5 to 0 vote. At this point, the time being 7:14 p.m., the Commission moved to the duly advertised Public Hearings portion of the Agenda. 10. PUBLIC HEARINGS: 10.A. ORDINANCE NO. 7-05 (SECOND READING/SECOND PUBLIC HEARING): City initiated amendment to Land Development Regulations (LDR) Appendix "A", Section 4.3.4(K), "Development Standards Matrix", and Section 4.4.6, "Medium Density Residential (RM) District", modifying the development standards in conjunction with the implementation of the Southwest Area Neighborhood Redevelopment Plan. Prior to consideration of passage of Ordinance NO.7-OS on Second and FINAL Reading, a public hearing has been scheduled to be held at this time. The caption of Ordinance NO.7-OS is as follows: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DELRA Y BEACH, FLORIDA, AMENDING THE LAND DEVELOPMENT REGULATIONS OF THE CODE OF ORDINANCES, BY AMENDING SUBSECTION 4.3.4(K), "DEVELOPMENT STANDARDS MATRIX"; SECTION 4.4.6, "MEDIUM DENSITY RESIDENTIAL (RM) DISTRICT" AND APPENDIX "A", "DEFINITIONS", IN ORDER TO IMPLEMENT PROVISIONS OF THE SOUTHWEST AREA NEIGHBORHOOD REDEVELOPMENT PLAN REGARDING DENSITY AND USES; PROVIDING A SAVING CLAUSE, A GENERAL REPEALER CLAUSE, AND AN EFFECTIVE DATE. (The official copy of Ordinance NO.7-OS is on file in the City Clerk's office. ) - 10 - 02/15/05 Mr. Levinson stepped down from the dais. The City Attorney read the caption of the ordinance. A public hearing was held having been legally advertised in compliance with the laws of the State of Florida and the Charter of the City of Del ray Beach, Florida. Paul Dorling, Director of Planning and Zoning, stated this LDR amendment is to modify the development standards for the RM (Medium Density Residential) zoning district in conjunction with the implementation of the Southwest Area Neighborhood Redevelopment Plan. In order to realistically accommodate the densities of up to 24 units to the acre, some of the development standards in the RM District need to be modified. The proposed amendment reduces the current setback requirements: (1) the front and side street setbacks will be reduced from 25' (1 & 2 story) and 30' (3 story) to 15'; (2) reduces the side interior setback from 15' (1 & 2) story to 10' and from 30' (3 story) to 15'; (3) reduces the rear setback from 25' to 10'. At their meeting of January 24,2005, the Planning and Zoning Board held a public hearing regarding this item and the Board voted 5-0 vote (Kincaide absent) to recommend approval of the proposed amendment as proposed by adopting the findings of fact and law contained in the staff report. Mayor Perlman declared the public hearing open. There being no one from the public who wished to address the Commission regarding Ordinance No.7-OS, the public hearing was closed. Mr. Costin moved to adopt Ordinance No.7-OS, seconded by Ms. McCarthy. Upon roll call the Commission voted as follows: Mayor Perlman - Yes; Mr. Costin - Yes; Mrs. Archer - Yes; Ms. McCarthy - Yes. Said motion passed with a 4 to 0 vote. 10.B. ORDINANCE NO. 6-05 (FIRST READING/FIRST PUBLIC HEARING): City initiated amendment to Land Development Regulations (LDR) 4.5.5 "Low Density Residential (RL) District", enacting performance standards and providing for recreational areas for multi-family developments to mitigate the impacts of additional density from a base density of three (3) units per acre to a maximum of six (6) units per acre and changing review of site plans from the Planning and Zoning Board to the Site Plan Review and Appearance Board or the Historic Preservation Board. If passed, a second public hearing will be scheduled for March 1, 2005. Prior to consideration of passage of Ordinance NO.6-OS on First Reading/First Public Hearing, a public hearing has been scheduled to be held at this time. The caption of Ordinance NO.6-OS is as follows: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DELRA Y BEACH, FLORIDA, AMENDING THE LAND DEVELOPMENT - 11 - 02/15/05 REGULATIONS OF THE CODE OF ORDINANCES, BY AMENDING SECTION 4.4.5, "LOW DENSITY RESIDENTIAL (RL) DISTRICT", SUBSECTION 4.4.5(A), "PURPOSE AND INTENT", TO CLARIFY THE APPLICABLE COMPREHENSIVE PLAN SECTION; AMENDING SUBSECTION 4.4. 5 (H), "SPECIAL REGULATIONS", PROVIDING A MEANS TO INCREASE DENSITY IN THE RL DISTRICT AND TO PROVIDE FOR RECREATIONAL AREAS FOR MULTI- F AMIL Y DEVELOPMENTS; ENACTING SUBSECTION 4.4.5(1), "PERFORMANCE STANDARDS", TO MITIGATE THE IMPACTS OF ADDITIONAL DENSITY BOTH INTERNAL AND EXTERNAL TO THE SITE; PROVIDING A SAVING CLAUSE, A GENERAL REPEALER CLAUSE, AND AN EFFECTIVE DATE. (The official copy of Ordinance NO.6-OS is on file in the City Clerk's office. ) The City Attorney read the caption of the ordinance. A public hearing was held having been legally advertised in compliance with the laws of the State of Florida and the Charter of the City of Del ray Beach, Florida. Paul Dorling, Director of Planning and Zoning, stated this amends the RL (Low Density Residential) zoning district to provide for a range in densities from a minimum of three (3) units per acre to a maximum of six (6) units per acre. The proposed amendment would create a set of 7 performance standards that must be met in order to increase density beyond the minimum, which is intended to lessen the impact of the additional density. In addition, the standard for recreational amenities has been amended to require that facilities be provided for children of all ages. Positive findings can be made with respect to LDR Section 2.4.5(M)(5), as the proposed text amendment will further the Goals, Objectives, and Policies of the Comprehensive Plan. At its meeting of January 24, 2005, the Planning and Zoning Board held a public hearing regarding this item and the Board voted 5-0 (Kincaide absent), to recommend approval of the proposed amendment. At its meeting of January 27, 2005, the Community Redevelopment Agency (CRA) Board reviewed and recommended approval of the proposed text amendment. At its meeting of February 2, 2005, the Historic Preservation Board (HPB) reviewed and recommended approval of the proposed text amendment. Mayor Perlman declared the public hearing open. There being no one from the public who wished to address the Commission regarding Ordinance No.6-OS, the public hearing was closed. - 12 - 02/15/05 Mr. Costin moved to approve Ordinance NO.6-OS on First Reading/First Public Hearing, seconded by Ms. McCarty. Upon roll call the Commission voted as follows: Mr. Costin - Yes; Mrs. Archer - Yes; Ms. McCarthy - Yes; Mayor Perlman - Yes. Said motion passed with a 4 to 0 vote. 10.C. ORDINANCE NO. 8-05: An ordinance amending Chapter 96 "Fire Safety and Emergency Services", Section 96.16, "Certain Codes Adopted by Reference", by enacting a new Subsection 96 .16(B)( 6), to clarify that prior verification of fire alarms is prohibited. Prior to consideration of passage of this ordinance on Second and FINAL Reading, a public hearing has been scheduled to be held at this time. The caption of Ordinance NO.8-OS is as follows: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DELRA Y BEACH, FLORIDA, AMENDING CHAPTER 96, "FIRE SAFETY AND EMERGENCY SERVICES", SECTION 96.16, "CERTAIN CODES ADOPTED BY REFERENCE", BY ENACTING A NEW SUBSECTION 96. 16(B)(6), TO CLARIFY THAT PRIOR VERIFICATION OF FIRE ALARMS IS PROHIBITED; PROVIDING, A SAVING CLAUSE, A GENERAL REPEALER CLAUSE AND AN EFFECTIVE DATE. (The official copy of Ordinance NO.8-OS is on file in the City Clerk's office. ) The City Attorney read the caption of the ordinance. A public hearing was held having been legally advertised in compliance with the laws of the State of Florida and the Charter of the City of Del ray Beach, Florida. Mayor Perlman declared the public hearing open. There being no one from the public who wished to address the Commission regarding Ordinance No.8-OS, the public hearing was closed. Ms. McCarthy moved to adopt Ordinance NO.8-OS on Second and FINAL Reading, seconded by Mr. Costin. Upon roll call the Commission voted as follows: Mrs. Archer - Yes; Ms. McCarthy - Yes; Mayor Perlman - Yes; Mr. Costin - Yes. Said motion passed with a 4 to 0 vote. At this point, the Commission moved to Item 11, Comments and Inquiries on Non-Agenda Items from the City Manager and the Public. - 13 - 02/15/05 II.A. City Mana2er's response to prior public comments and inauiries. With regard to concerns expressed by Mr. Gray about issues in the Delray Shores area, the City Manager stated the District Commander for the Police Department contacted him on Thursday, February 3rd and has had further conversations with him. The Police Department has contacted the new property owner of the plaza and explained in detail the problems providing copies of consuming and trespassing laws and received his commitment to work with staff on these problems. The Code Enforcement staff was brought in and the owner will be replacing sidewalks and cleaning up the property. Two abandoned vehicles were towed off the property and the new owner sent through his attorney a letter to all lessees explaining his expectations. Mr. Gray has been contacted on several additional occasions and has indicated he is pleased with the City's efforts. During the daytime, Officer Horrell is the lead Officer and in the evenings Officer Silverman is the lead Officer. The Police Department is doing extra patrols in the area and any observed violations are being immediately dealt with. The City Manager stated the least cooperative in this effort has been the convenience store and staff is applying appropriate pressure to gain his compliance. 11.B. From the Public. None. At this point, the Commission moved back to Item 9.E. of the Regular Agenda. 9.E. R.A.C.E. RELATIONS REPORT: Consider approval of the final report representing Phase 1 and some of Phase 2 of the RAC.E. Initiative as presented by consultant, Samuel E. Mathis, Jr., Diversity Business Strategist and Advisor. Sam E. Mathis, Jr., gave a brief presentation regarding the final report representing Phase 1 and some of Phase 2 of the RAC.E. Initiative. Mr. Mathis discussed community unity, maintaining a proactive approach, and protecting valuable assets and maintain the outstanding reputation as an "All America City". He briefly reviewed the various dimensions of diversity including race, national origin, age, religion, disability, etc. and the historic significance regarding race. Mr. Mathis stated he personally conducted one-on-one interviews with over thirty stakeholders in the community. In addition, Mr. Mathis stated he conducted two Town Hall meetings and presented a very productive effort to embrace community input. He stated with the support of staff they had great publicity around the planning of the meetings. He stated what has been pulled together is fuel and a foundation for the heavy lifting at this point. He explained the report has basically three parts; the first part being the introduction (includes background, scope of work and methodology); the second portion of the report includes the demographic and stakeholder assessment; and the last part of the report is the concluding recommendations. Mr. Levinson stated the report is great and feels the most critical piece is on the last page where it reads: "Implementation of a Strategic Plan Approach to allow - 14 - 02/15/05 and encourage participation". Mr. Costin concurred with comments expressed by Mr. Levinson and feels this is a great exercise. Mrs. Archer stated she is very impressed with the report and is anxious to move forward. Ms. McCarthy stated this is a wonderful testament to a multitude of people who have been here before us and who are among us today. Secondly, she stated the report is a powerful instrument and the data that has been collected is a tool to be used because the education needs to be funneled to people who live here. Mayor Perlman stated he is very proud of the report and stated this is the first step to a long journey. He stated the next most important step is to formulate a vision of where we want to see this go and feels this needs to be defined. Mayor Perlman stated the most important thing is dialogue and a safe place in which to talk about all of these issues without fear. He feels this will help find the commonalities which will break down a lot of the barriers and find where the real progress is if we can get the issues out on the table. He stated he feels it all starts with honest conversation and a commitment to this. Furthermore, he emphasized how important the vision is and commented the guiding philosophy in Delray has been not being reactive to particular problems that come along. He would like to see a staff analysis of the report in order to see what they feel about the recommendations and the conclusions. Mr. Levinson concurs with comments expressed by Mayor Perlman and encouraged him to participate with this discussion because it is such a significant issue. It was the consensus of the Commission that staff and Mayor Perlman be included in the analysis of the report. Mr. Levinson moved to approve staff s recommendation with the inclusion of staff and Mayor Perlman, seconded by Mr. Costin. Upon roll call the Commission voted as follows: Mr. Levinson - Yes; Ms. McCarthy - Yes; Mayor Perlman - Yes; Mr. Costin - Yes; Mrs. Archer - Yes. Said motion passed with a 5 to 0 vote. 9.F. INTERLOCAL AGREEMENT/COMMUNITY REDEVELOPMENT AGENCY/JEG ASSOCIATES. INC.: Consider approval of an Interlocal Agreement with the Community Redevelopment Agency (CRA) and JEG Associates, Inc. in the amount of $70,000.00 for services associated with the implementation of the Southwest Area Neighborhood Plan. The CRA will fund $40,000.00 with the remaining balance funded from year two of the MacArthur Grant. Mayor Perlman declared a conflict of interest and passed the gavel to Vice Mayor McCarthy and left the dais. - 15 - 02/15/05 Lula Butler, Director of Community Improvement, stated this is an Interlocal Agreement between the City of Delray Beach and the Community Redevelopment Agency (CRA) for the services with Joe Gray of JEG Associates for the period of March 1, 2005 through February 2006. The agreement governs services associated with the implementation of projects associated with the Southwest Area Neighborhood Plan. The total cost is $70,000 with the CRA to fund $40,000 with the remaining balance being funded from year two of the MacArthur Grant. Mr. Levinson moved to approve the Interlocal Agreement between the City and the CRA and JEG Associates, Inc. in support of the Southwest Area Neighborhood Redevelopment Plan, seconded by Mrs. Archer. Upon roll call the Commission voted as follows: Vice Mayor McCarthy - Yes; Mr. Costin - Yes; Mrs. Archer - Yes; Mr. Levinson - Yes. Said motion passed with a 4 to 0 vote. 9.G. I-NET AGREEMENT/ADELPHIA CABLE COMMUNICATIONS: Consider approval of an agreement with Adelphia Cable Communications to provide fiber optic service to City facilities. The City Attorney stated there is an ordinance on the Agenda this evening for a first reading which is changes to the cable ordinance. She stated additional language has been agreed to; however, is not yet before the Commission because this was decided late today. At this point, Mayor Perlman returned to the dais. Joseph Safford, Finance Director, stated the I-NET Agreement is the agreement between the City and Adelphia Cable whereas Adelphia is going to provide fiber optic hardware connections to remote City sites that are not currently connected with fiber. He stated the most efficient way is to have the site on the City's network and backup from a central location. He stated backup is a very important issue when it comes to the reason that we want to hardwire connect all City sites. If these areas are not connected to the City's system, staff would have to manually go out to the locations and update each piece of equipment. Mr. Safford stated another big element of completing this network of fiber optics to all locations is system security. Currently, the City experiences some problems with the both the DSL connections and the wireless connections. Mr. Safford stated the best system would be an underground fiber optic network to all the City sites which would give the City unlimited capability in the future. However, he stated this is very cost prohibitive and is not cost effective. Mr. Safford stated staff recommends leasing the fiber optic network at the costs that have been provided by Adelphia. Mr. Levinson stated he disagrees with staff regarding the bandwidth. He stated the I-NET Agreement needs to be concurrent with the franchise agreement and the final reading of the cable ordinance. He suggested that the Commission table this agreement. - 16 - 02/15/05 The City Attorney stated this agreement cannot be intertwined with the franchise agreement. She stated most of the issues that were raised have been worked out and she briefly discussed some clarifications. Mr. Levinson stated this is not a mission-critical network; this is a commercial network. He stated even though it is dedicated piece of fiber it runs along the poles and fibers that everybody else has. He expressed concern that the most critical time that this will be needed is when the highest percentage of likelihood that it will be out. Mayor Perlman stated the technology changes so rapidly and what seems to be substantial today becomes irrelevant tomorrow. He asked if there is a remedy in place for this. The City Attorney stated staff cannot make any changes to the liability schedule. If the City would like to get out of this agreement up to the third year the City would have to pay 100% of the reoccurring costs and it decreases by 10% each year. Kathy Hutton, Adelphia, stated in this agreement Adelphia is providing DIM fiber to the City and the City will provide the electronics. She stated if the City would prefer a five-year agreement the pricing would change. Mayor Perlman referenced the consultants' report and stated the recommendation is that long-term the City should be in ownership of the network which would be very costly at this time; however, this may be something the City can work towards over a 5 or 10 year period if there is enough time to plan and make this a policy decision going forward. Brief discussion followed by the Commission. Mr. Levinson stated he would like to know why the City is different than others around the country and would like to evaluate if the City is better off. He expressed concern that the speed will increase and we will need more bandwidth and would be much more comfortable with it being locked in for a five year period at a gigabit than a ten year period for a gigabit. He feels the City will be much better off in five years from now to re-negotiate what the state of the system is and what the technology is going to be. A representative from Adelphia stated if the number of sites is dropped, then the price could change. Mr. Levinson stated this will encumber the City for $600,000.00 and he feels this is an important issue and everyone should feel comfortable with it. Mr. Costin stated it would be wise to wait and get all the answers. Mayor Perlman stated the five year pricing is intriguing to him. - 17 - 02/15/05 The City Attorney stated that this can be brought back to the Commission for a second reading of cable franchise ordinance with the option as suggested by Mayor Perlman. The City Manager suggested that staff go through site by site and explain why the City should have that capacity for that particular site. Mr. Costin stated another factor is that sites are eliminated, one has to factor in what the additional costs would be to the City to drop those sites and it mayor may not be cost effective. Mayor Perlman inquired about how the software upgrades are currently performed. Guy Buzzelli, M.I.S. Manager, stated currently at the remote sites the upgrades are done on each individual PC. Mr. Buzzelli stated currently the City's fiber is at 1 GIG. Mr. Levinson stated he would like to know how many PC's are located at the remote sites and how many PC's are located at the sites that are on the loop. After brief discussion between staff and the Commission, the City Attorney stated this agreement will be brought back at a later date. 9.H. SERVICE AUTHORIZATION NO. 1.1/KIMLEY-HORN AND ASSOCIATES. INC./MIKE MACHEK BOY SCOUT PARK: Consider approval of Service Authorization No. 1.1 to Kimley-Horn and Associates, Inc. in the amount of $44,500.00 for consulting services for the Mike Machek Boy Scout Park Project. Funding is available from 380-4150-572-63.25 (2004 G.O. Bond/Boy Scout Park). Richard Hasko, Director of Environmental Services, stated the service authorization is for $44,500.00 and the architectural scope has been removed. Mr. Hasko stated José Aguila (Currie, Sowards, Aguila Architects) has agreed to allow the City to reuse the restroom facility plans that he is currently designing for Lake Ida Park as well as the Intracoastal (F.I.N.D.) Park. Mr. Hasko stated there will be some supplemental costs and staff substituted those costs in the service authorization for Kimley-Horn for some basic electrical consulting which will bring the percentage of the total contract down (approximately 12 percent). Mr. Levinson inquired whether or not Kimley- Horn will be responsible for construction administration. Mr. Hasko stated Kimley-Horn will not be responsible for construction administration. Mr. Costin moved to approve Service Authorization No. 1.1 to Kimley- Horn and Associates, Inc. in the amount of $44,500.00 for consulting services for the Mike Machek Boy Scout Park Project, seconded by Ms. McCarthy. Upon roll call the Commission voted as follows: Mayor Perlman - Yes; Mr. Costin - Yes; Mrs. Archer - Yes; Mr. Levinson - Yes; Ms. McCarthy - Yes. Said motion passed with a 5 to 0 vote. - 18 - 02/15/05 9.1. CONSULTING AGREEMENT/ALEKSANDER GROUP. INC. AND TPC: Consider approval of a consulting agreement with Aleksander Group, Inc. and TPC for additional lobbying services to assist the City with State grants. Mayor Perlman stated he presented this item to the City Manager because he feels we need some significant help in Tallahassee particularly in relation to the Old School Square Project & Downtown Park and the garage. Mayor Perlman stated Aleksander Group, Inc. and TPC have been highly recommended by the Legislative Delegation. Mr. Levinson suggested that staff take out the 90 day provision so that it will not renew automatically but instead will be the City's option. Mayor Perlman concurred with comments expressed by Mr. Levinson regarding the amendment to the agreement. Mr. Costin moved to approve the consulting agreement with Aleksander Group, Inc. and TPC for additional lobbying services as amended, seconded by Mrs. Archer. Upon roll call the Commission voted as follows: Mr. Costin - Yes; Mrs. Archer - Yes; Mr. Levinson - Yes; Vice Mayor McCarthy - Yes; Mayor Perlman - Yes. Said motion passed with a 5 to 0 vote. 9.J. APPOINTMENT TO THE CODE ENFORCEMENT BOARD: Appoint one (1) alternate member to the Code Enforcement Board for an unexpired term ending January 14, 2007. Based upon the rotation system, the appointment will be made by Commissioner Levinson (Seat #3). Mr. Levinson stated he would like to defer his appointment to the March 1,2005 City Commission meeting. 9.K. APPOINTMENT TO THE EDUCATION BOARD: Appoint one (1) regular member to the Education Board for an unexpired term ending July 31, 2005. Based upon the rotation system, the appointment will be made by Commissioner Archer (Seat #2). Mrs. Archer moved to appoint Linda Leib to the Education Board for an unexpired term ending July 31, 2005, seconded by Mr. Costin. Upon roll call the Commission voted as follows: Mrs. Archer - Yes; Mr. Levinson - Yes; Ms. McCarthy - Yes; Mayor Perlman - Yes; Mr. Costin - Yes. Said motion passed with a 5 to 0 vote. 9.L. APPOINTMENTS TO THE NUISANCE ABATEMENT BOARD: Appoint two (2) regular members to the Nuisance Abatement Board for unexpired terms ending March 31, 2005 and March 31, 2006. Based upon the rotation system, the appointments will be made by Mayor Perlman (Seat #5) and Commissioner Costin (Seat #1). Mayor Perlman stated he wished to appoint Eileen Marks as a regular member to the Nuisance Abatement Board for an unexpired term ending March 31,2005. - 19 - 02/15/05 Mrs. Archer so moved, seconded by Mr. Costin. Upon roll call the Commission voted as follows: Mr. Levinson - Yes; Ms. McCarthy - Yes; Mayor Perlman - Yes; Mr. Costin- Yes; Mrs. Archer - Yes. Said motion passed with a 5 to 0 vote. Mr. Costin moved to appoint Greta Britt as a regular member to the Nuisance Abatement Board for an unexpired term ending March 31, 2006, seconded by Ms. McCarthy. Upon roll call the Commission voted as follows: Mr. Levinson - Yes; Ms. McCarthy - Yes; Mayor Perlman - Yes; Mr. Costin - Yes; Mrs. Archer - Yes. Said motion passed with a 5 to 0 vote. 9.M. COMMUNITY LAND TRUST (CL T) STEERING COMMITTEE: Consider approval of the Community Land Trust (CLT) Steering Committee as recommended by the Community Redevelopment Agency (CRA) and appoint the Commission representative. Mayor Perlman declared a conflict of interest and passed the gavel to Vice Mayor McCarthy and left the dais. Mr. Levinson moved to approve the Community Land Trust (CLT) Steering Committee as recommended by the Community Redevelopment Agency (CRA) Board, seconded by Mr. Costin. Upon roll call the Commission voted as follows: Vice Mayor McCarthy - Yes; Mr. Costin - Yes; Mrs. Archer - Yes; Mr. Levinson - Yes. Said motion passed with a 4 to 0 vote. Mr. Costin moved to approve to appoint Commissioner Jon Levinson to serve as Commission liaison, seconded by Mrs. Archer. Upon roll call the Commission voted as follows: Mr. Costin - Yes; Mrs. Archer - Yes; Mr. Levinson - Yes; Vice Mayor McCarthy - Yes. Said motion passed with a 4 to 0 vote. At this point, Mayor Perlman returned to the dais. 9.N. FUNDING REQUEST/FIRST NIGHT INTERNATIONAL CONFERENCE (ADDENDUM): Consider a funding request for the First Night International Conference in an amount not to exceed $5,000.00 from the City and authorization to request funding from the Downtown Development Authority (DDA) and the Community Redevelopment Agency (CRA). Robert A Barcinski, Assistant City Manager, stated this item is a request for the Commission to consider funding in an amount not to exceed $5,000.00 as part of our commitment to host the First Night International Conference on April 9-13, 2005 and authorize staff to request funding from the Downtown Development Authority (DDA) and the Community Redevelopment Agency (CRA). Mr. Costin moved to approve the funding request of up to $5,000.00 from the City with $2,500.00 to come from the City Commission Event Contingency Account and $12,500.00 to come from the First Night Account Fund; and, authorize staff to request funding of up to $5,000.00 from the CRA and $2,500.00 from the DDA, seconded by Mrs. Archer. Upon roll call the Commission voted as follows: Mr. Costin- - 20- 02/15/05 Yes; Mrs. Archer - Yes; Mr. Levinson - Yes; Ms. McCarthy - Yes; Mayor Perlman - Yes. Said motion passed with a 5 to 0 vote. At this point, the Commission moved to Item 12, First Readings. 12. FIRST READINGS: 12.A. ORDINANCE NO. 5-05: City initiated amendment to Land Development Regulations (LDR) Section 6.3.3, "Sidewalk Café", to strengthen requirements to mitigate issues and concerns identified in the Clean and Safe Committee studies of the downtown area. If passed, a public hearing will be scheduled for March 1, 2005. The caption of Ordinance NO.5-OS is as follows: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DELRA Y BEACH, FLORIDA, AMENDING ARTICLE 6.3, "USE AND WORK IN THE PUBLIC RIGHT-OF-WAY", OF THE LAND DEVELOPMENT REGULATIONS, BY AMENDING SECTION 6.3.3, "SIDEWALK CAFÉ", TO PROVIDE FOR A PERMIT WITH AN APPLICATION FEE AND A FEE PER SQUARE FOOT AGE OF SIDEWALK CAFÉ SP ACE, RENEWALS, APPLICABLILITY, REQUIRED INFORMATION, PROCESSING, GEOGRAPHIC LIMITATION, REGULATIONS REGARDING USE, DESIGN AND MAINTENANCE, LIABILITY AND INSURANCE; PENALTIES; DENIAL, REVOCATION AND SUSPENSION OF PERMIT, JURISDICTION OF CODE ENFORCEMENT BOARD, AND APPEALS, PROVIDING A SAVINGS CLAUSE, A GENERAL REPEALER CLAUSE, AND AN EFFECTIVE DATE. (The official copy of Ordinance NO.5-OS is on file in the City Clerk's office. ) The City Attorney read the caption of the ordinance. Mr. Levinson read a statement into the record from Bob Sparvero. Prior to the vote, Mr. Costin asked how staff monitors the insurance coverage's. The City Attorney stated it is submitted annually and goes through a process of review from Risk Management to the City Attorney. Mrs. Archer moved to approve Ordinance NO.5-OS on FIRST Reading, seconded by Ms. McCarthy. Upon roll call the Commission voted as follows: Mrs. Archer - Yes; Mr. Levinson -Yes; Ms. McCarthy - Yes; Mayor Perlman - Yes; Mr. - 21 - 02/15/05 Costin - Yes. Said motion passed with a 5 to 0 vote. 12.B. ORDINANCE NO. 10-05: An ordinance repealing Chapter 93, "The City of Delray Beach Cable Television Ordinance", in its entirety and replacing it with a new and updated Chapter 93 to allow the ordinance to appropriately mesh with the proposed franchise agreement with Adelphia. If passed, a public hearing will be scheduled for March 1, 2005. The caption of Ordinance No. 10-05 is as follows: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DELRA Y BEACH, FLORIDA, REPEALING AND REPLACING CHAPTER 93 TO BE REFERRED TO AS "THE CITY OF DELRA Y BEACH CABLE TELEVISION ORDINANCE"; REPEALING ORDINANCE NO. 18-03 IN ITS ENTIRETY; PROVIDING A CODIFICATION CLAUSE; PROVIDING FOR AUTHORITY FOR CABLE TELEVISION SYSTEMS TO OPERATE, CONSTRUCT AND MAINTAIN A CABLE TELEVISION SYSTEM IN THE RIGHTS-OF-WAY OF THE CITY OF DELRAY BEACH, FLORIDA; PROVIDING PROCEDURES, REQUIREMENTS, AND FEES RELATING TO CABLE TELEVISION TO REFLECT CHANGES IN APPLICABLE LAW TO BETTER ENSURE THAT USE OF CITY STREETS BY CABLE SYSTEMS SERVES THE PUBLIC INTEREST; PROVIDING FOR CUSTOMER SERVICE REQUIREMENTS; PROVIDING A CONFLICTS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. (The official copy of Ordinance No. 10-05 is on file in the City Clerk's office. ) The City Attorney read the caption of the ordinance. Ila Feld, Attorney with Leibowitz, will be back in two weeks with the actual franchise agreement which will be presented to Adelphia. She stated this is a very comprehensive ordinance and it has been updated to reflect changes in Federal and State law and provides the minimum requirements. Ms. Feld recommended that this ordinance be adopted on second reading and then the Commission can consider the franchise agreement which would be the renewal of the Adelphia contract. Mr. Levinson stated there were no draft dates on the ordinance and asked the City Attorney if she can ensure these dates are put in. - 22- 02/15/05 Mr. Levinson moved to approve Ordinance No. 10-05 on FIRST Reading, seconded by Ms. McCarthy. Upon roll call the Commission voted as follows: Mr. Levinson - Yes; Ms. McCarthy - Yes; Mayor Perlman - Yes; Mr. Costin - Yes; Mrs. Archer - Yes. Said motion passed with a 5 to 0 vote. 12.C. ORDINANCE NO. 9-05: An ordinance amending Chapter 36 "Finance; City Property Transactions", Section 36.05, "Bidding Procedures", amending Section 36.11 "Definitions", to provide that the City may use a Construction Manager At Risk Contract on construction projects. If passed, a public hearing will be scheduled for March 1, 2005. The caption of Ordinance NO.9-OS is as follows: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DELRA Y BEACH, FLORIDA, AMENDING CHAPTER 36, "FINANCE; CITY PROPERTY TRANSACTIONS", SECTION 36.05, "BIDDING PROCEDURES", CLARIFYING THE USE OF CONSTRUCTION MANAGEMENT AT RISK CONTRACTS; AMENDING SECTION 36.11 "DEFINITIONS", PROVIDING FOR THE DEFINITION OF CONSTRUCTION MANAGEMENT AT RISK CONTRACTS; PROVIDING A SAVING CLAUSE, A GENERAL REPEALER CLAUSE AND AN EFFECTIVE DATE. (The official copy of Ordinance NO.9-OS is on file in the City Clerk's office. ) The City Attorney read the caption of the ordinance. The City Attorney stated staff is developing internal rules for the use. Mrs. Archer moved to approve Ordinance NO.9-OS on FIRST Reading, seconded by Mr. Levinson. Upon roll call the Commission voted as follows: Ms. McCarthy - Yes; Mayor Perlman - Yes; Mr. Costin - Yes; Mrs. Archer - Yes; Mr. Levinson - Yes. Said motion passed with a 5 to 0 vote. 13. COMMENTS AND INQUIRIES ON NON-AGENDA ITEMS. B.A. City Mana2er The City Manager stated last Thursday and Friday he and the Assistant City Manager attended the Florida City and County Management Foundation (FCCMF) Winter Institute. The City Manager stated in the course of the two days one of the things they reviewed was "organizational change". The City Manager stated change needs to be values and vision based which echoes what the Commission discussed earlier in the - 23 - 02/15/05 meeting regarding RAC.E. Relations. He suggested developing a vision about where the City wants to be in terms of relationships between races and ethnic groups in the City. Secondly, the City Manager stated ICMA works with the US Agency for International Development and they have asked both he and the Mayor to attend next week. They are having a panel on Economic Development as it relates to disaster recovery and requested that the City Manager serve on the panel. 13.B. City Attorney The City Attorney thanked everyone involved who worked on the cable franchise agreement. 13.C. City Commission 13.C.1. Mrs. Archer Mrs. Archer stated she would like to make the Commission aware of the fact that the Metropolitan Planning Organization (MPO) minutes have comments with regard to the bus service and there was an indication that Commissioner Karen Marcus is going to bring up this issue at a meeting. Mrs. Archer passed this information to the City Manager for the record. Mrs. Archer stated she will not be able to attend the Metropolitan Planning Organizational (MPO) meeting this Thursday morning. Therefore, she stated either the Planning Director or the Assistant Planning Director will attend. Lastly, Mrs. Archer stated she will not be able to attend the Lake Ida Homeowners Association meeting. 13.C.2. Mr. Costin Mr. Costin had no comments or inquiries on non-agenda items. 13.C.3. Ms. McCarthy Ms. McCarthy expressed her apprecIatIOn and thanks to the outside Attorneys, City Attorney, Assistant City Attorney, and Joe Safford for their assistance with the reports. 13.CA. Mr. Levinson Mr. Levinson stated he had the opportunity to talk to Nancy Klein who runs Habitat for Humanity in the north end of the County and the south end of the Martin County. She is trying to get a workforce housing ordinance and heard that Delray was doing something so he emailedhertheordinance.Mr. Levinson stated the City of Fort - 24- 02/15/05 Lauderdale had a presentation regarding the workforce housing ordinance and stated Martin County is now looking into this ordinance for their area. Secondly, he stated he had the opportunity to attend the Roots Classical Series on Saturday evening and noted that Commissioner McCarthy was the emcee for the evening. Gerald Williams who is the Chief Administration for the School Board for Art Johnson sang beautifully as did Ms. Williams (wife of Police Chief in Riviera Beach). Mr. Levinson stated for an amateur event it was professional quality and well attended. He commented about finalizing Lyle Sumek's efforts and asked what the status is on what staff is proposing. The City Manager stated usually he gets the opportunity to discuss this with Mr. Sumek a couple of times before the sessions. However, the City Manager stated he has not had any conversation with Mr. Sumek yet about this. Mr. Levinson asked if staff has a report on the three acre site near Temple Sinai. The City Manager stated the City has a design contract and it is supposed to be completed by the first week in April. He stated he spoke to Kathy Weigel about what her needs were for the site. The City has a master joint use agreement with the Palm Beach County School District for properties and normally those related to specific schools have been negotiated with the Principal. Mr. Levinson stated there is money available through the School District to potentially help with this effort. Mr. Levinson stated the school would like to have some additional practice fields and the City has the 3 1Iz acre site which the City will be using as a passive park and therefore it makes sense to look at a Joint Use Agreement. The City Manager stated Ms. Weigel has asked for a half football field area. The City Manager stated the consultant has been asked to do this plus reconfiguring the retention area so that we get the best use of the entire site. 13.C.5. Mayor Perlman Mayor Perlman thanked Mr. Levinson for filling in for him at the Roots Classical Series. Secondly, he commented about the U. S. Conference of Mayors and stated there are some scary things going on right now with the Federal Budget that will affect cities. Particularly for Delray, the Community Development Block Grants right now would be eliminated in fiscal year 2006 which is close to $700,000 that the City receives every year to work at the target area. He stated under the proposed budget Congress is looking to combine eighteen programs into one and fund all eighteen programs a billion dollars less than what the Community Development Block Grant (CDBG) was a year ago. Mayor Perlman stated the hiring of COPS is going to be eliminated, Homeland Security is going to be reduced by $360 million, Section 108 Loan guarantees is in jeopardy, HOPE VI gone in fiscal year 2005, etc. Mayor Perlman encouraged everyone to talk to Congress and get neighbors to talk to them. Mayor Perlman suggested when - 25 - 02/15/05 Lyle Sumek comes that staff hold a session on "How to Cope with Loss of Federal Assistance" and the State not being able to help and the County pushing things down. Mayor Perlman stated he spent time today with Vince Larkin, President/CEO of the Fair Housing Center of the Palm Beaches, and noted that he is very interested in assisting the City in the RAC.E. initiative. Mayor Perlman stated Mr. Larkin would be a good resource for Delray Beach. He expressed concern over numerous telephone calls he received regarding the Police & Fire Pension and the actuary is waiting for numbers from the Finance Director that are holding up participants who are considering the DROP Plan in the early window. The City Manager stated numbers were provided to the actuary in December and the actuary is asking for final numbers. However, the City Manager stated staff has not been able to get the final numbers to the actuary due to stringent audit deadlines. Mayor Perlman stated he will inform everyone at the Police and Fire Pension Board meeting tomorrow that this will be taken care of as soon as possible. Mayor Perlman stated he and Mr. Dubin attended the TDC Meeting regarding the FED Cup. He asked for money out of the Special Opportunities Fund which was set up explicitly for opportunities such as FED Cup. Mayor Perlman stated Commissioner Greene was not pleased and she is going to write a letter. He suggested that the City appeal this and write a letter to the Commission for the $50,000. Mr. Levinson stated he does not want to see the City proceed under the same scenario in the future when the City goes to the TDC for money in terms of looking at it as a corporate sponsorship. He suggested requesting to the Commission the value of the proposal which is $50,000.00. If they would like to avail themselves of the offer, the City is happy to have them as a sponsor. If, however, they would not like to avail themselves of the offer, then the City is not in any position to sell it to them at any reduced rate. Mayor Perlman concurred with comments expressed by Mr. Levinson. Mayor Perlman stated with regard to the SCRIPPS issue, the Mayors from South County came out and commented he did not speak on behalf of the Commission, however, he spoke personally for his belief as to we need leadership from the County and we need to be focused on the original vision of SCRIPPS. He stated Barry Silver would like to have debate with him at a PROD meeting. Mayor Perlman stated he feels there needs to be some finality on this and does not have any intentions on getting immersed in this issue. He stated he will not be here for the City Commission meeting on March 1,2005, because he will be going with Bob Hagel to Washington, D.C. to look for money for the reclaimed water. There being no further business, Mayor Perlman declared the meeting adjourned at 9:39 p.m. - 26- 02/15/05 r-- \~~~. ~ City Clerk ATTEST: ~ltz A OR The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information provided herein is the Minutes of the Regular City Commission Meeting held on February 15, 2005, which Minutes were formally approved and adopted by the City Commission on March 1, 2005 . í I ~~.~ City Clerk NOTE TO READER: If the Minutes you have received are not completed as indicated above, this means they are not the official Minutes of the City Commission. They will become the official Minutes only after review and approval which may involve some amendments, additions or deletions as set forth above. r ¡ i - 27- 02/15/05 FORM 8B MEMORANDUM OF VOTING CONFLICT FOR --;OUNTY MUNICIPAL AND OTHER LOCAL PUBLIC OFFICERS U 'IIAME-FIRST NAME-MIODLE NAME rerlman, Jeffre L. MAIlING ADORESS Delra Lakes Drive COUNTY NAME OF BOARD. COUNCIL. COMMISSION. AUTHORITY. OR COMMITTEE Delra Beach Cit Commission THE BOARD. COUNCIL. COMMISSION. AUTHORITY OR COMMITTEE ON WHICH J SERVE IS A UNIT OF: Xl CITY a COUNTY 0 OTHER lOCAl AGE.NCY NAME OF POlITICAl SUBOMSION: City of Delray Beach DATE ON WHICH VOTE OCCURRED 2/15/05 MY POSITION IS: II ElECTIVE o APPOINTIVE WHO MUST FILE FORM 88 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greaOy depending on whether you hold an elective or appointive position. For this reason, please pay dose attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES erson holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which 'es to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea- . ~"'L e which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or 163.357, F .S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a -relative- indudes only the officers father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A -business associate- means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). · . * . ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting, who should incorporate the form in the minutes. · * * * APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you - st disdose'the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made you or at your direction. If YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR Tq THE MEETING AT WHICH THE VOTE WILL BE TAKEN: · You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of ~ meeting, who will incorporate the form in the minutes. (Continued on other side) œ FORM 88 - EFF. 1/2000 ITEM 9 F PAGE 1 APPOINTED OFFICERS (continued) · A copy of the form must be provided ìmmediately to the other members of the agency. · The form must be read publicly at the next meeting after the foon is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: · You must disclose oraUy the nature of your contrlCt in the measure before participating. · You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the fonn in the minutes. A copy of the foon must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the fonn is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST I, Jeffrey L. Perlman , hereby disclose that on February 15 ,20~: (a) A measure came or will come before my agency which (check one) inured to my special private gain or loss; inùred to the special gain or loss of my business associate, -X. inured to the special gain or loss of my relative, inured to the special gain or loss of whom I am retained; or Inured to the speåal gain or loss of is the parent organization or subsidiary of a principal which has retained me. Diana Colonna ,by , which (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: Diane Colonna, my wife, is Director of the Community Redevelopment Agency (CRA). I have a conflict voting on items that directly affect the Community Redevelopment Agency. 2/15/05 Date Flied NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, -A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMP~ACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SAlARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 88 . EFF. 1/2000 PAGE 2 FORM 8B MEMORANDUM OF VOTING CONFLICT FOR -COUNTY MUNICIPAL AND OTHER LOCAL PUBLIC OFFICERS .r NAME-FIRST NAME-MIOOLE NAME er1man, Jeffre L. MAaUNG ADDRESS 971 De1ra Lakes Drive crrv COUNTY NAME OF BOARD. COUNCil. COMMISSION. AUTHORITY. OR COMMITTEE Delra Beach Cit Commission THE BOARD. COUNCIL. COMMISSION. AUTHORITY OR COMMITTEE ON WHICH I SERVE IS A UNIT OF: Xl CITY 0 COUNTY 0 OTHER lOCAl AGENCY NAME OF POUTICAl SUBOMSION: City of Delray Beach DATE ON WHICH VOTE OCCURRED 2/15/05 MY POSITION IS: DI ElECTIVE o APPOINTIVE WHO MUST FILE FORM 88 This form is for use by any person serving at the county. city, or other local level of government on an appointed or elected board, counål. commission, authority, or committee. It applies equally to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143. Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greaUy depending on whether you hold an elective or appointive position. For this reason. please pay close attention to the instructions on this foon before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES ~ person holding elective or appointive county, municipal. or other local public office MUST ABSTAIN from voting on a measure which ures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea- Jre which inures to the special gain or loss of a principal (otlier than a government agency) by whom he or she is retained (including the parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre. one-vote basis are not prohibited from voting in that capacity. For purposes of this law. a -relative- includes only the officer's father. mother. son, daughter, husband, wife, brother, sister, father-in-law. mother-in-law. son-in-law. and daughter-in-law. A "business associate- means any person or entity engaged in or carrying on a business enterprise with the officer as a partner. joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). · . . * * * * * * * * . * ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting. who should incorporate the form in the minutes. · . * * * APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you othelWÍse may participate in these matters. However, you -Æ"ust disclose the nature of the conflict before making any attempt to influence the decision. whether orally or in writing and whether made ,y you or at your cürection. ~ YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: · You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on other side) ce FORM 88 - EFF. 112000 ITEM 9M PAGE 1 APPOINTED OFFICERS (continued) · A copy of the fonn must be provided immediately to the other members of the agency. · The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: "I · You must disclose orally the nature of your conflict in the measure before participating. · You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST I. Jeffrey L. Perlman , hereby disclose that on Februarv 15 .20 º-L-: (a) A measure came or will come before my agency which (check one) inured to my special private gain or loss; Inured to the special gain or loss of my business associate, -Ã. Inured to the special gain or loss of my relative, inured to the special gain or loss of whom I am retained; or inured to the special gain or loss of is the parent organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: Diana Colonna . by . which l Diane Colonna, my wife, is Director of the Community Redevelopment Agency (CRA). I have a conflict voting on items that directly affect the Community Redevelopment Agency. 2/15/05 Date Filed NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317. A FAilURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOllOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT. DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVil PENAL TV NOT TO EXCEED $10,000. ce FORM 88 - EFF. 1/2000 PAGE 2