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03-03-92 Special/Workshop ,. CITY OF DELRAY BEACH, FLORIDA - CITY COMMISSION SPECIAL/WORKSHOP MEETING - MARCH 3, 1992 - 6~OO P.M. FIRST FLOOR CONFERENCE. ROOM, AGENDA Please be advised that if a person decides, to appeal any decision made by the City Commission, with respeot to any matter considered at this meeting or hearing, suoh persons will need a reoord of these prooeedings" and for this purpose such persons may need to ensure that a verbatim reoord of the proceedings is made, which recorci includes the testimony and evidence upon which the appeal. is to be based. The City does not provide or prepare such record. Pursuant to Section 3.07 of the City Charter of the City of Delray Beach, Florida, Mayor Thomas E. Lynch has instruoted me to advise you of a Special Meeting of the Commission to be held in the First Floor Conference Room at 6 P.M. on Tuesday, March 3, 1992. This meeting has been called for the purpose of considering the following: 1. Request for authorization to transfer $80,000 from the General Construction Appropriation to the Police Department. ~i!J;Lj(AUfJ7 /laity Alison MacGregor Harty City Clerk 1. Discussion with Haitian Community regarding: A. Identification of key contact personnel. B. Cultural Differences (language barriers, education). C, Haitian Immigration/Impact on Local Resources. D. Affordable Housing Projects/Resource Availability. E. Code Enforcement Issues (overcrowding, parking, im- proper vehicle storage). F. Comments with regard to additional concerns. 2 . Update on Elementary School "S". 3. Commission Comments. 'f ,. £ITY DF DELIAY BEA[H 100 N,\'I}, 1st AVENUE . DELRAY BEACH, FLORIDA 33444 . 407/243-7000 MEMORANDUM TO: City Commission FROM: David T. ')' 7' I Harden, City Manage~~( . SUBJECT: TRANSFER OF FUNDS TO THE POLICE DEPARTMENT DATE: February 28, 1992 Chief Overman and his staff have completed their review of the internal organization of the Police Department. In order to properly staff the proposed organization we need to unfreeze the three frozen positions in the Police Department and add one additional sergeant. The cost for the balance of this fiscal year will be approximately $80,000. Commission approval is requested for a budget transfer to transfer $80,000 from the General Construction Appropriation to the Police Department. DTH:nr THe E¡::HJhT AL-;¡J~Y::'; MATTERS ~I ., . NEIGHBORHOOD TASK TEAM MEETING SUMMARY ~-i FEBRUARY 6, 1992 The following is a summary of the Neighborhood Task Team meeting of February 6, 1992. The agenda was amended. to consider business item proposed by staff. The official list of attendees is an attachment to the meeting summary. Future meetings will be held at the Community Center. David Tolces, Assistant City Attorney, was introduced. He will provide assistance to the team with legal interpretations, discussions on proposed code changes and the development of the actual language for new and amended ordinances. . I. BUSINESS ITEM CONSIDERATION: Staff proposed the idea of selecting an executive committee from the appointed team members to work with staff in the development of meeting agenda, follow-through on NTT work items and to rotate the responsibility of facilitating all meetings. After much discussion, the group decided that it would be more expedient to select an official chairperson and a three-member executive commi ttee, with the chairperson as one member. The nomination of three (3) persons were accepted from the f 1 00 r . By majority vote, Mr. David Henninger was elected as chairperson. Mrs. Lorraine Kasper and Mrs. Daisy Fulton were selected to serve as the Executive Committee persons along with the Chairperson. Mr. Henninger officially took over the responsibility of chairing the meeting at this point. II. REVIEW OF JANUARY 30TH MEETING SUMMARY AND SURVEY RESULTS The chairperson reviewed the summary minutes as submitted by staff and opened the floor for comments regarding the same. A discussion of the minutes format and details to be included followed. It was decided that a "new business" and an "old business" section would be made a part of future agendas. Some discussion centered around including more details of meeting discussions in the summary report. The summary report was approved by a proper motion, motion carr ied. It was recommended and approved to schedule a bus tour for the NTT members to provide a windshield survey of various neighborhoods as a means of educating members on common code problems that might be occurring in different areas of the City. The tour should occur prior to the next regular meeting. Lula Butler will coordinate this activity. \ WS}, . 'f ~ Page 2 Neighborhood Task Team Meeting Summary February 6, 1992 III. PRESENTATION ON CODE ENFORCEMENT ACTIVITIES: Richard Bauer, Code Enforcement Administrator, gave a brief presentation on code enforcement activities from July 1991 through December 1991. Activities were categorized by violation type. Statistical data included the number of complaints received by phone, office visits and written letters. Questions and comments from the members followed. He responded to questions and concerns on the following: - Abandoned Vehicles - Truck Parking in Residential & Commercial areas - Illegal Signs Enforcement - Animal Control Activities - Clarification of cases heard by Code Enforcement Board - Most frequent and re-occurring code violations - Clarification of ordinance and enforcement activities on overgrown lots and site-distance problems - Alleyways - Housing Codes/violations - Commercial/Residential violations The Chairman suggested that NTT members consider the City in total when determining which code problems are most important and develop a priority list. He would then want members to think about how we might begin to address these problems. IV. PARKING ISSUES/PROBLEMS/PROPOSED AMENDMENTS: Staff had included copies of Chapter 71, from the Code of Ordinances regulating parking, in the members agenda package. The chairman suggested we clarify which activities under parking were enforced by the Police Department, and what parking enforcement activities fell within the purview of the Code Enforcement staff. David Tolces provided the following clarifications: - The Police Department is responsible for enforcing regulations under Chapter 71, which includes all parking violations related to illegal parking on sidewalks, bike paths, intersections, alleys or other posted "no parking" areas. - The Code Enforcement staff is charged with the enforcement of parking in front or side yards and vacant lots, or parking on private property as regulated under the LDR's. ' "4 Page 3 Neighborhood Task Team Meeting Summary February 6, 1992 The Chairman then opened a discussion to have members identify common parking problems and/or parking regulations that need to be in place to mitigate current trends occurring in various neighborhoods throughout the City. These suggestions are listed individually with identification of whether or not there is a code in place to restrict each: violation Code Requlation ¡/ - Parking in right-of-way No regulation specific to right-of-way ~ Front yard paved parking for Various sections of LDR's multi-family units - Improper screening of recreational Sec. 4.6.13 of the LDR's vehicles ~- Storage of non-functional vehicles Chapter 90.03 - Code Ord. on private property - Storage and/or parking of vehicles No regulation on private property by "snow birds" ~~ Proper licensing on vehicles Chapter 90.03 - Code Ord. - Use of vacant lots for sale of Chapter 4 of the LDR's "used vehicles" - Parking on or over sidewalks Chapter 71 - Code Ord. - Requirement of existing housing No regulation/New units ~ units to have improved parking Sec. 4.6.9 of the LDR's surfaces - Requirement of auto repair shops No regulation to show proof of work orders on vehicles stored on property to determine if business is operating within its license - Use of alleyways for parking Current code prohibits ~- Vehicle parking in front of Chapter 71 - Code Ord. private driveways 'r ~ Page 4 Neighborhood Task Team Meeting Summary February 6, 1992 Violation Code Regulation - Commercial parking encroaching Sec. 4.6.9 of the LDR's on adjacent properties and commercial businesses use of off-site parking as additional parking spaces ~- Parking on lawns No regulation/Number of vehicles is used to address overcrowded possibilities - Parking near crosswalk area Chapter 71. 017 (A) ~ Number of cars per single family No regulation Mayor Tom Lynch addressed the NTT. He thanked members for volunteering to serve, reinforced the importance of their work and explained upcoming budget problems and how the Task Team recommendations might impact the same. He encouraged the group to: (1) provide staff with suggestions for implementing recommendations, (2) develop workable alternatives i. e. neighborhood associations selecting a code enforcement representative to liaison with staff and (3) develop recommendations with creative ideas and approaches for problem- solving. It was suggested that staff obtain a copy of the City of Miramar's ordinance regarding repeat code violators to be used as a reference for how they approached this problem. v. ITEMS TO BE DISCUSSED AT FUTURE MEETINGS: The chairman opened a discussion for a listing of code issues that should be addressed by the NTT (in addition to the list of items from the first meeting survey) at future meetings. We will use this list to develop agenda items. The list is as follows: - Consideration of defining appropriate ground cover. - Tougher maintenance standards and requirements for landlords. - Regulation of the placement of newspaper vending machines, restricting newspaper street vendors and other street solicitors. '1 ~ I . Page 5 Neighborhood Task Team Meeting Summary February 6, 1992 - Parking on improved swales and the maintenance of parking areas. - Regulating Home Occupational license for beach-front property and the rental of private dock space for commercial ventures. - Review and implementation of various recommendations from the NTT final report (3/5/91). The chairman asked the Task Team members to examine various neighborhoods as they drive around over the next few weeks, considering the discussions on parking issues. Observations and solutions should represent the most important issue in each area. Consideration of fairness to all residents should guide solutions to problems. LB:DQ NTT Feb6.NTT " ; . . . , NEIGHBORHOOD TASK TEAM -- MEETING SUMMARY JANUARY 30, 1992 The introductory meeting of the Neighborhood Task Team, pursuant to the duties and responsibilities approved by the City Commission under Resolution '102-91, was held on Thursday evening, January 30th, 7:00 PM in the main conference room. Lula Butler, Director of Community Improvement, presided over the meeting. Comments were made regarding the responsibilities of this NTT, its goals and objectives. The following is a summary of the items discussed at 1/30 meeting: -Staff distributed a "survey· with two (2) questions for members to answer. The survey proposed questions that would identify types of code problems members felt needed to be addressed and codes that members felt were not necessary. The group spent approximately one (1) hour discussing their responses. The summary of the Survey results is an attachment to the meeting summary minutes. -The NTT suggested that staff invite Code Enforcement Board members to future meetings. They felt the discussions would benefit the Board. -The Task Team elected to meet on the 1st and 4th Thursday of each month. All meetings will begin at 7:00 PM. -The group requested a presentation on current code enforcement activities with statistical data on types of violations issued be done at the next meeting. The meeting was adjourned at 9 :05 PM. The next regular meeting will be on Thursday, February 6th, 7:00 PM. LB:DQ " . J ~~,'.'IJ'" IJr-~ rj""1~rj int.!) :. ,=1~.,.,~., , £11 ti? ~. ...··lorking 3. Pe¡jsants C L~':' ::.t":, tl.~·: ~Ij on rnon~I~. .:fllj ; ~ 'ji" t.!"It?: ':' ) f ':,\;: n '=:~ lor Th 1""'.. ~""p ""'alr I"" n° pv ··..··'·r· T1l"T ·¡·¡qr-,. .... ·~w·ti-n") ! e c.d..~ '~IIJ . .;It'(·(' ::. '.ll':; ,III:' ,.".".,11', '~. II '='1 '-it II... ~ 1 'J,': I:'IJ.I....:s '.1 'I Prl'/iJte French ~3chl)ols ðfl¡jlJltirn.3te!'J ':.ent to nil? Un1f.elj Stat.€'$ t"or tt1€' bulk I)" t.he EducatIonal PrOC!?S:5, , The Elite class now has both 1I1~ht flr"j Ijðrker slnnne,j people but they still ha\/e a11 at" the wealth ·...vIUìln the countnd, 1960--Exodus to US of non-Eht.e I~rouçls, The1d set.t.led ln Chicago, New York City, Florlda and L.A. Cali fornia 1979--Peasants and Workers hod been 9iven I and/houses by the government but they were unable to make a livlng. They began leoving , Halti. Present: ic 90;¡ of the prople coming to the United states now 8re of the £e..o_sa!'JJ .9.a5.S. Most have never attended 8 schoo1. There are only ð few pubhc schooh'in Hoi ti. The private schools are all taught in Frl?r¡ch. Many are run by untroined people and have totony untrained instructc,r:::. Any HaiUan who speaks French has attended 0 school of some kind--otherwise they wou~d not know any French. (Many Haitians are arriving in the US with fake trðnscripts for which they have poi d bet ween $200 and $500.) School attendance in Halti is not mandatory. In Haiti, 6n 18 yr old m6Y be tn Kindergarten since they are not moved through the grodes until they hove passed the tests. We ore being cruel when we toke a 16 year old Haltion chl1d ond place that child in high scho'01. It would not be unusual to learn thot the child hos never been 1n 0 school although he or she rnol~ hove, a French "transcript-. They should 011 be taught English first, then t.ested ond then plðced in classes. The present system of just putting them in regular classes is damoging to the student and most will .tust Ijrop-out. Peasants cðnnot get Viso$ so most will just come here os landed irnrniqn~nts, Many come from the countn, slde and helve never seen light .... '. '. bulbs,. cars, TV, ete, . ¡It' \ t' , Haitians are rarely homeless because 'y'y'hen they come to the US/they stay \¥H.h other Haitians, --~ - -- , ~~ .... - r r _~ - ~. . ..- ..- - 'I- ~/, l~ CITY COMMISSION WORK SESSION DOCUMENTATION SUBJECT: STATUS REPORT RE ELEMENTARY SCHOOL SITE "s" MEETING DATE: MARCH 3, 1992 PREPARED BY DIRECTOR OF PLANNING BACKGROUND: The School District has recently identified a pre~erred si~ing for Elementary School "S". Also, recently the City and the School District have entered into agreements which coordinate and share the cost of road access, water, and sewer infrastructure needs. During this process, opportunities have presented themselves with respect ,to firming up the residential collector road location which will be necessary to serve the ultimate development of Blood's Grove; and, to co-locate City park and School recreational facilities. The Director of Planning will report on the latest discussions which have occurred among staff, the School District, and the affected owners of private property. DIRECTION: It may become necessary to consider changes to, the City's Future Land Use Map and to enter into an interlocal land use agreement with' the Board of County Commissioners in order to provide private property owners with certain assurances. By proceeding in this cooperative manner, all parties would hope to avoid the delays and costs associated with a judicial approach to obtaining such assurances. The Director of Planning will review potential land use changes and will be seeking comments from Commissioners as to the appropriateness of such changes. DJK/CCS.DOC WS/:l. ., " " . .. /,J1 CITY COMMISSION WORK SESSION DOCUMENTATION SUBJECT: STATUS REPORT RE ELEMENTARY SCHOOL SITE "S" MEETING DATE: MARCH 3, 1992 PREPARED BY OF PLANNING \J~ BACKGROUND: The School District has recently identified a preferred sitting for Elementary School "S". Also, recently the City and the School District have entered into agreements which coordinate and share the cost of road access, water, and sewer infrastructure needs. During this process, opportunities have presented themselves with respect ,to firming up the residential collector road location which will be necessary to serve the ultimate development of Blood's Grove; and, to co-locate City park and School recreational facilities. The Director of Planning will report on the latest discussions which have occurred among staff, the School District, and the affected owners of private property. DIRECTION: It may become necessary to consider changes to the City's Future Land Use Map and to enter into an interlocal land use agreement with the Board of County Commissioners in order to provide private property owners with certain assurances. By proceeding in this cooperative manner, all parties would hope to avoid the delays and costs associated with a judicial approach to obtaining such assurances. The Director of Planning will review potential land use changes and will be seeking comments from Commissioners as to the appropriateness of such changes. DJK/CCS.DOC wsf';J... " " . . ., . )1cmo CITY OF DElRAY BEAC~ TO: William Wilsher DATE: 3-26-92 FROM: Anita Barba SUBJ: SYNOPSIS OF ELEMENTARY SCHOOL "s" AT CITY COMMISSION WORK SESSION OF MARCH 3, 1992 Bill , Attached is a synopsis regarding the discussion by David Kovacs at a City Commission work session regarding Elementary School "S", Sincerely, ~ðlL ß:L~ I . .. " , . . March 23, 1992 Alison, Here is a "synopsis" re the C.C. work session discussion regarding Elementary School site "S". Per your request. David Kovacs, Director of Planning, reported to the City Commission regarding public / pri vate discussions about the location for Elementary School site "s" which is to be located in the general vicinity of Military Trail and Linton Boulevard. He reported that discussion has ensued with two property owners, the City planning staff, and the school district administration. Due to problems with ensuring access to the interior of the Blood's Grove property and a demand for transfer of development rights, a designation totally upon the Blood's Grove property appears unlikely. This situation led to discussion with another property owner who has 35 acres along Military Trail. New discussion focussed upon an "inland" location for the school site. Such a location would be tied to a change in land use along the Military Trail frontage to a general commercial designation. Mr. Kovacs sought general discussion about the possibility of making changes to the land use map designations in order to place elementary school "S" within the municipal boundaries. Commission discussed ensued with a general consensus that it was appropriate to continue with discussions as outlined above. While there was some reservation about additional commercial land use designation in the area, it appeared to be off-set by the knowledge that there was no immediate development anticipated, that the nursery on the site would likely remain for another decade, and that even though the property would have a commercial designation it was unlikely that there would be a market demand for commercial for many, many years. c: Lula Butler "