04-01-92 Special
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CITY OF DEL RAY BEACH, FLORIDA - CITY COMMISSION
SPECIAL MEETING - APRIL 1, 1992 - 5:15 P.M.
CITY MANAGER'S CONFERENCE ROOM
please be advised that if a person decides to appeal any decision made
by the City Commission with respect to any matter considered at this
meeting or hearing, such persons will need a record of these proceed-
ings, and for this purpose such persons may need to ensure that a
verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based. The City
does not provide or prepare such record.
AGENDA
Pursuant to Section 3.07 of the City Charter of the City of Delray
Beach, Florida, Mayor Thomas E. Lynch has instructed me to advise you
of a Special Meeting of the Commission to be held in the City Manager's
Conference Room at 5:15 P.M., on Wednesday, April 1, 1992.
This meeting has been called to consider the following:
1. Award and approve the contract for Fire Station No. 5 .
OLsrr~~lIadf
Alison MacGregor Harty
City Clerk
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March 31, 1992
GEE & JENSON
Engi neers- Architects-
Planners, I nc.
. Mr. Ralph Hayden, P. E.
City Manager
City of Delray Beach
434$ou!h Swinton Avenue .............,.. ~- "
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Delray Beach, Florida 33444
RE: Fire Station No. 5 - Contract Documents
Dear Ralph:
Attached for presentation to the City Council are executed copies of:
- Agreement for Architectural Services for Fire Station No. 5
- Gee & Jenson Engineers-Architects-Planners, Inc. Consulting Services Authorization
(2 Versions)
In the essence of expediency, service authorizations that we have signed are for the following
amounts.
- Lump Sl.ììfrof $48,750 with no compensation for litigation services
- Lump sum of $51,750 which includes compensation for litigation services of $3,000
Please note Gee & Jenson is not prepared to provide these services if the service authorization
for a lump sum amount of $48,750 is accepted unless Article 'IN, Miscellaneous Provisions,
paragraph D, Utigation Services, page 22 is stricken from the Agreement. A separate page 22
deleting this paragraph and appropriately initialled is attached. If the Council chooses to accept
the lump sum of $48,750 please include this page in lieu of the original page which retains
paragraph D in the document.
Upon acceptance by the City Council of our agreement and service authorization, please advise
so that we can proceed immediately with the design of Fire Station NO.5.
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PAC/rd
encs
One Harvard Circle· West Palm Beach, Florida 33409-1923 . 407/683-3301 . FAX 407/686-7446
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GEE & JENSON ENGINEERS-ARCHITECTS-PLANNERS, INC.
CONSULTING SERVICE AUTHORIZATION
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, DATE: MARCH 30. 1992
SERVICE AUTHORIZATION NO. 1 FOR CONSULTING SERVICES
CITY P.O. N..g:,é. . CITY EXPENSE CODE 225-2311-522-61~57 ~
TITLE: FIRE STATION NO. 5
This Service Authorization, when executed, shall be incorporated
in and shall become an integral part of the Contract dated March
30, 1992.
I. PROJECT DESCRIPTION
Design Development, Preparation of contract documents,
Bidding/Negotiation and Contract Administration for a 3 bay,
approximately 6500 square foot Fire¡Rescuefacility located
on Germantown Road in Delray Beach, Florida.
II. SCOPE OF SERVICES
This scope of services shall be performed under the
m~ement and supervision of Tom Orlowski. AlA .
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Phase I - Schematic Design Phase
All elements outlined under Phase I in the
General Contract shall be performed.
Phase II - Design Development Phase
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All elements outlined under Phase II in the
General Contract shall be performed.
Addi tionally the consul tant shall assist in
obtaining site plan approval.
Phase III - Construction Documents Phase
All elements outlined under Phase III in the
General Contract shall be performed.
Three sets of plans shall be submitted to the
City for review at the fOllowing stages of
completion: 60%, 90% and 100%.
The consultant shall provide 10 sets of
contract documents to the City for bidding
purposes, plus one set of as-built mylars at
the completion of the project.
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Phase IV - Bidding/Negotiation Phase
All elements outlined under Phase IV in the
General Contract shall be performed.
Phase V - Construction Contract Administration Phase
All elements outlined under Phase V in the
General Contract shall be performed.
The consultant shall provide 10 sets of
- construction documentst;o-~:-t:he contractor.-
II. BUDGET
Phase I & II - Services shall be performed for a lump sum
amount of $ 12.187.00 ·
Phase III - services shall be performed for a lump sum
amount of $ 19,500.00 ·
Phase IV - Services shall be performed for a lump sum
amount of S 2,438.00 ·
Phase V - services shall be performed for a lump sum
amount of S 14,625.00 ·
Total this Service Authorization S 48,750.00
All lu~sum amounts include reimbursables.
Manhour estimates are shown in Exhibit A.
Personnel wage rates are shown in Exhibit B.
Reimbursable costs estimates are shown in Exhibit c.
IV. COMPLETION DATE
The tollowing completion dates are based on a commencement
date of April 1, 1992.
Phase I & II - Servioes shall be completed by April 24,
1992.
Phase III - Shall be completed by May 26, 1992, with the
exception of Permitting services which shall
be comp~eted by August 10, 1992.
Phase IV - Shall be completed by July 20, 1992.
Phase V - Shall be completed by March 31, 1993.
This service authorization is approved contingent upon the City's
acceptance of and satisfaction with the completion of the
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Phase IV - Bidding/Negotiation Phase
All elements outlined under Phase IV in the
General Contract shall be performed.
Phase V - Construction Contract Administration Phase
All elements outlined under Phase V in the
General contract shall be performed.
The consultant shall provide 10 sets of
construction documents to the contractor.
II. BUDGET
Phase I & II - Services shall be performed for a lump sum
amount of $ 12.187.00 ·
Phase III - Services shall be performed for a lump sum
. amount of $ 19.500.00 ·
Phase IV - Services shall be performed for a lump sum
amount of $ 2.438.00 ·
Phase V - services shall be performed for a lump sum
amount of $ 17.625.00 ·
Total this service Authorization $ 51.750.00
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All lump-sum amounts include reimbursables.
Manhour estimates are shown in Exhibit A.
Personnel wage rates are shown in Exhibit B.
Reimbursable costs estimates are shown in Exhibit c.
IV. COMPLETION DATE I
The following completion dates are based on a commencement
date of April 1, 1992.
Phase I & II - Services shall be completed by April 24,
1992.
Phase III - Shall be completed by May 26, 1992, with the
exception of Permitting services which shall
_ be completed by August 10, 1992.
Phase IV - Shall be completed by July 20, 1992.
Phase V - Shall be completed by March 31, 1993.
This service authorization is approved contingent upon the City's
acceptance of and satisfaction with the completion of the
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services rendered in the previous phase or as encompassed by the
previous service authorization. If the City in its sole
discretion is unsatisfied with the services provided in the
previous phase or service authorization, the city may terminate
the contract without incurring any further liability. The
CONSULTANT may not commence work on any service authorization
approved by the ci ty to be included as part of the contract
without a further notice to proceed.
Approved by:
CITY OF DELRAY BEACH GEE & JENSON ENGINEERS-ARCHI-
TECTS-PLANNERS, INC.
Date Da~?J:Ð qZJ --
By. -
Thomas E. Lynch JU(vlP A. CQ-M) - - "cI2..¡SOL. V. p.
Mayor ~ _.. (Seal)
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Attest:
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Approved as to Legal WITNESS
SUfficiency and Form
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STATE OF Florida
COUNTY OF Palm Beach
,~ The foregoing instrument was acknowledged before me
this 31 day of March , 1992 by Philip A.
Crannell, Jr., Senior Vice Pres. (name of officer or agent, title of
officer or agent), of Gee & Jenson Engineers-Architects-Planners. Inc.
(name of corporation acknowledging), a
Florid;=¡ (state or place of incorporation)
corporation, on behalf of the corporation. ~e/~,is (perpon~lly
known to me) or has produced identification} lorìãà s Dn.ver s L1.cense
(type of identification) (as
identification) and (Œíñ/did not) take an oath.
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signature of/Person Taking
Acknowledgment
Dolores J. Osika
Name of Acknowledger Typed,
Printed or Stamped
NOTA~Y PUBLIC, STATE OF flORIDA
MY rnuul<:<:,n", C"vn,nl"" ",.,. ... .......
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