05-05-92 Special/Workshop
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CITY OF DELRAY BEACH, FLORIDA - CITY COMMISSION
SPECIAL/WORKSHOP MEETING - MAY 5, 1992 - 6:00 P.M. "
FIRST FLOOR CONFERENCE ROOM
AGENDA
Please be advised that if a person decides to appeal any decision
made by the City Commission with respect to any matter considered
at this meeting or hearing, such persons will need a record of
these proceedings, and for this purpose such persons may need to
ensure that a verbatim record of the proceedings is made, which
record includes the testimony and evidence upon which the appeal
is to be based. The City does not provide or prepare such
record.
WORKSHOP AGENDA
1. Presentation with regard to County "Urban Form Study".
DISCUSSION TO COMMENCE AT 6:00 P.M.
SPECIAL MEETING AGENDA
Pursuant to Section 3.07 of the City Charter of the City of
Delray Beach, Florida, Mayor Thomas E. Lynch has instructed me to
advise you of a Special Meeting of the City Commission to be held
in the First Floor Conference Room at 6:30 P.M. on Tuesday, May
5, 1992.
The meeting has been called for the purpose of considering the
following:
1. Currie Schneider and Associates Contract for Architectural
Services for Fire Station No. 1.
~1J)u JI~ 1Ia:iy
Alison MacGregor Harty
City Clerk
WORKSHOP AGENDA (CONTINUED)
2. Legislative Report - Kathy Daley.
3. Lobbying efforts with regard to permit conditions for Beach
Nourishment Project.
4. Proposal to add a civil engineer position to the Site Plan
Review and Appearance Board.
,<.
City Commission Special/Workshop Meeting Agenda
. May 5, 1992
Page Two
5. Proposal for drop-off parking area and cross walk on
Atlantic Avenue in front of Old School Square.
6. Proposal to expand parking and access to Cason Cottage.
7. Formulation of standard questions for prospective County
Commission candidates.
8. Prioritize Goals and Objectives.
9. Commission comments.
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CITY COMMISSION WORK SESSION DOCUMENTATION
SUBJECT: PRESENTATION RE URBAN FORM STUDY
MEETING DATE: MAY 5, 1992
PREPARED CTOR OF NNING
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BACKGROUND:
The URBAN FORM Study seeks to look at the totality of Palm Beach
County and to provide an overview of where future development
should occur, to what degree (intensity) it should occur, and
where it should not occur. This study is mandated by the
adopted County Comprehensive Plan.
There are many aspects to this overall study. They include:
* a Density Task Force;
* an Open Space Task Force (a presentation on linked
open space was previously made to the City
Commission) ;
* a Design Component (focus is upon a RU/DAT which is to
occur in mid-May);
* an Economic Study/Task force.
At present, overall coordination is through the Land Use
Advisory Board; however, there is to be an appointed "Policy
Steering Committee".
DIRECTION:
1- This item is only intended to provide exposure and an
overview of the Urban Form Study to the City Commission.
Director's Position: I am involved with the Density
Task Team. Jean Beer sits with the Land Use Advisory
Board. Such an approach to getting a handle on future land
use planning and development is long overdue.
Attachments:
* Urban Form 2010 write-up
DJK/CCFORM.DOC
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Urban Form 2010:
A Vision For
Palm Beach County
This year elected officials, community leaders, and the citizens of
Palm Beach County will have the unique opportunity to come together
to determine the County · s future growth pattern through
participation in the Urban Form study. Through this study we will
create a vision for the future and determine the best living
environment for the people of Palm Beach County.
The Urban Form study will stimulate your thinking and elicit a
reaction. It will be both challenging and exciting, and you are
invited to participate in its development and share your thoughts,
talents and abilities. Widespread involvement on the part of both
citizens and officials is important if this County and its
residents are to meet the challenges of the future.
Subsequent information will explain in greater detail the Urban
Form Study. ßhould you have any questions or wish to become
involved in the development of the study, please contact the Palm
Beach County Planning Division at 800 13th street, West Palm Beach,
Florida, 33406 (407) 233-5335.
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THE URBAN FORM STUDY
JUSTIFICATION FOR THE STUDY
More than 800,000 people currently live in Palm Beach County. It
is estimated that another 900,000 people will locate or reside in
Palm Beach County during the next 20-30 years. While the size of
the County and its unique physical characteristics have made such
growth possible without destroying the County's desirable features,
it cannot be said that these features can or will be preserved in
the future. Consequently, unless specific choices and actions
concerning the County's future are made soon, the County may lose
the unique quality of life that makes the area such an attractive
place to live.
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The effects of growth, both positive and negative are evident.
Growth brings employment and economic opportunities, entertainment
and cultural facilities, and more services for residents. However,
growth also poses many problems or challenges such as: traffic
congestion; strip commercial development; sprawling subdivisions;
pressure on natural resources; and redevelopment of older
commercial and residential areas. Al though progress in growth
management has been made, the County is not prepared today to
handle the growth that can be expected tomorrow. In short, the
County must develop a vision and strategy to deal with the
pressures of growth in the future.
Palm Beach County is currently in the process of developing a
growth management/urban form study to provide a strategy for
addressing the challenges posed by growth.
THE PURPOSE OF THE STUDY
The purpose of the Growth Management/Urban Form study is to:
o investigate alternative Countywide land use patterns that
focus on the relationships .between residential areas and
employment centers, that provide for shopping and recreation,
while maintaining open space, agriculture, and conservation;
o examine alternative economic growth scenarios;
o examine alternative solutions to mobility and transportation
problems;
o investigate strategies to limit urban sprawl, concentrate
growth, maximize the utilization of service delivery systems,
and provide for the cost-effective expansion of those systems;
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o assess the economic impact of such growth strategies;
o identify appropriate methods for utilization of existing
and/or potential service providers and funding sources of in-
frastructure;
o define urban service areas, develop and evaluate mechanisms of
balanced growth;
o develop and facilitate the relationship of County and
Municipal Governments and other service providers; and
o focus on preserving and, where possible, enhancing the quality
of life for all citizens.
STUDY REQUIREMENTS
The study shall, at a minimum, address the requirements of Policy
I-h of the Land Use Element of the Palm Beach County Compr~hensive
Plan. This policy calls for a study that will "seek to identify a
land use form that minimizes urban sprawl and provides for the most
efficient provision of services and facilities." This requirement
and the following policy directions contained in Policy I-h form
the basis of the study:
o development of threshold criteria for future urban service
areas and urban expansion areas that would include, but not be
limited to:
o land use mix,
o percentage of affordable housing,
o minimum recreation facility requirements,
o minimum open space requirements,
o cost benefits analysis, and
o urban design plans;
o a mechanism that assigns full marginal costs of facilities and
services to the new development;
o the timing criteria for development, including phasing
criteria for the uses within the development;
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o the legal requirements to reasonably assure that all the
benefits, both public and private, are secured;
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o an analysis of the impact of previous approvals on implement-
ing the proposed form and any necessary mechånisms to
transfer or remove approvals;
o any modifications to the County's Land Development Code needed
to implement the recommendations, and
o an analysis of the impacts on and required modifications to
regional infrastructure systems as a result of urban expansion
area or new urban service area. The regional infrastructure
systems include transportation, drainage and utilities.
The Comprehensive Plan also directs the County to complete a number
of other specific studies which will impact the ultimate urban form
for Palm Beach County. Foremost among these is the Linked Open
Space study, which will propose methodology for linking existing
recreation and conservation areas, native ecosystems, and other
open spaces. This study will create a frame for the urban service
areas and will, to a great extent, determine the ultimate urban
form of Palm Beach County.
Additional studies contained in the County Plan that will impact
the ultimate urban form include: the Transfer of Development
Rights Study; the Agricultural Reserve Study; the Voluntary Density
Bonus Program; and the Economic study, including Commercial and
Industrial'Lands Allocation Analysis. There are many objectives
and policies included in the Comprehensive Plan that will also
affect the Growth Management/Urban Form study both directly and
indirectly. These too must be considered in the development of a
framework for the ultimate urban form for the County.
While the County Comprehensive Plan only provides direction for the
unincorporated area of Palm Beach County, the approach for the
Urban Form study is to address each municipality within the County.
The distribution of existing land uses within municipalities, the
locations and capacities of existing service delivery systems and
expansion plans, future land use plans, and any plans to expand or
modify municipal jurisdictions all affect the ultimate development
pattern or urban form. of equal importance to the County as a
whole are individual economic development plans and future
population projections.
APPROACH TO THE STUDY
Reducing the Urban Form study to the most simplistic form, three
questions may be considered to describe the general directipn or
approach envisioned for the development of the study:
1. Where are we?
2. Where do we want to go?
3. How do we get there?
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PHASE ONE: WHERE ARE WE?
Where is Palm Beach County today, and what does the County
look like? Is the County growing in an efficient manner? These
are just a few of the questions being investigated in
beginning the Urban Form study. It is essential. to understand
the make-up of the County today before making decisions about
tomorrow.
Data Collection and Analysis - In the eighteen years since the
1972 comprehensive Plan for Palm Beach County was prepared,
there has been minimal tracking of land use patterns in the
County. Information dealing with growth and land use have
been collected at intermittent periods, but there has been no
attempt to synthesize the data into an accessible and easily
understood document that provides a "snapshot" of the County.
In addition, while data has been collected by various
municipalities, this information has not been compiled on a
county-wide basis.
The first step in conducting the Urban Form study, therefore,
will be the Inventory and Analysis, or collection and review
of basic Countywide data to answer the question, "Where are
we?". The collection of this data will provide a factual
basis .for long-range planning in the County. The ever-
increasing complexity of problems associated with growth and
concentrations of population accentuates the need for analysis
and planning based on factual, updated information. The data
will be organized and analyzed to inform us about how our
environment has developed, and the socio-economic levels at
which we operate. It will also help us to pinpoint the
constraints upon future development and the opportunities we
have for developing, both wi thin and in spite of those
constraints.
Examination of county and Municipal comprehensive Plans - The
second step in the process will be the examination of the
County and Municipal Comprehensive Plans. In the development
of the current County and Municipal Plans, many objectives and
policies were adopted solely in reaction to state
requirements. Because of the 1 imi ting time constraints
imposed by the Florida statues, the long-range implications of
many of the adopted policies could not be analyzed to
determine their effects on future development patterns. Some
of these policies may adversely impact other policies within
the same plan as well as conflict with those in Municipal
Plans. It could also be the case, however, that the current
adopted plans will provide the County with the most
practicable ultimate urban form possible.
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The analysis will focus on existing goals, objectives and
policies that influence or impact urban form and economic
performance, to ascertain their suitability with respect to
County conditions and their rationale (present goals and
policies may be both a part of the problem and the building
blocks for the development of new goals and policies). Policy
conflicts may also exist between the Palm Beach County
Comprehensi ve Plan and various Municipal Plans, Treasure Coast
Regional Planning Council Policies, and. the state Plan.
Therefore, all plans and the respective goals, objectives and
policies will be examined. This task will be accomplished by
staff with public input provided through meetings and
workshops. Through a Policy Decision Workshop, the Goals will
be redefined and prioritized. These goals will be utilized in
developing the criteria for evaluating the possible conceptual
development forms or scenarios under Phase II of the Study.
PHASE II: WHERE DO WE WANT TO GO?
In addition to knowing where we are, we must have some idea of
our direction for the future. During the formulation of the
current comprehensive Plans, limited time constraints imposed
by Florida Statutes precluded the examination of alternative
scenarios for the County and its municipalities. As a result,
there was no opportunity to integrate Municipal and County
plans, and creative planning efforts were hindered.
The second phase of the study, therefore, will focus on the
examination of different alternative land use development
patterns and economic growth scenarios that could occur in the
County and municipalities during the next 20-30 years. The
overall goal of examining the different land use development
scenarios is to determine the most beneficial future pattern
for Palm Beach County and its municipalities.
Establishment of criteria - In order to achieve this end, the
study will establish criteria for desired urban forms. Even
though both Urban Service Areas and Rural Service Areas are
delineated on the County's Future Land Use Map, the
Comprehensive Plan does not include any criteria for the
establishment of these areas. Extensive input from the
municipalities will be essential in the development of the
criteria.
Factors which will be instrumental in the development of the
criteria will include: recommendations from the linked open
space study that gives definition to an Urban Service Area and
provides the framework within which development can be
located, while minimizing the impact on natural resources;
carrying capacities and alternatives to supplement the
carrying capacities of the various service delivery systems
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and of the geo-physical systems; optimization of housing
opportunities; physical form/identity or cohesiveness of the
areas; and the most efficient and economical linkages for
transportation, open space and service delivery. Links
between service delivery areas must also be examined. These
links would include visual and spatial linkages, as well as
transportation and regional service linkages.
Through a Policy Decision Workshop, the final criteria will be
selected and prioritized.
Alternative Urban Form scenarios - Alternative urban form
scenarios will be developed based on established criteria for
urban service areas and linkages, background information,
input from the public and private sectors, and suggestions or
recommendations by the Countywide Planning Council, the
Municipal League Board of Directors, the Land Use Advisory
Board, and the Palm Beach County Board of Commissioners.
The first alternative will build upon existing plans. The
development of the "Existing Plans Alternative" will be based
on: existing Goals, Objectives and Policies of the County
Comprehensive Plan and Municipal Plans; future population
proposed by the Plans; proj ections of future population
distribution; projection of commercial and industrial land use
needs; proj ection of residential land use needs based on
population projected; and projection of infrastructure systems
based on the Capital Improvement Element of the Comprehensive
Plan and Municipal plans, as well as any long-range expansions
currently planned by service providers not included in Capital
Improvement Programs.
The selection of the remaining alternative scenarios/
development patterns to be examined will be made through
extensive input from the public and private sectors in both
the incorporated and unincorporated areas of the county. In
this phase of the study, the input of the municipalities will
be vital to the final decisions, since each city's ultimate
annexation area will have a direct influence on the future
urban form of the County.
R/UDAT - The R/UDAT (Regional Urban Design Assistance Team)
study, as proposed by the Palm Beach Chapter of the American
Institute of Architects is a logical way to begin the
development of the land use scenarios. R/UDAT members who are
familiar with planning and urban form issues will assist in
developing and evaluating possible urban form issues, and
develop possible growth management/urban form scenarios. In
addition, the consensus building techniques used in the R/UDAT
process would ensure a great measure of citizen input.
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Evaluation of scenarios - The proposed development scenarios
will be tested to determine which one would be the most
desirable and feasible for Palm Beach County. First, the
proposed scenarios will be tested against the criteria
established for Urban Service Areas and linkages to determine
how well each scenario implements the objectives of the
criteria. Second, to determine practicability, an impact
analysis will be conducted. The scenarios will be examined in
terms of cost of implementation, efficiency of service
delivery, applicability to various areas of the County, and
the physical form created as compared to current County and
municipal Future Land Use Maps.
Many factors will be taken into account in evaluating these
scenarios, including: economic and quality-of-life; costs and
benefits; individual expectations; and public goals,
objectives and policies. Priorities developed under other
studies, undertaken as a part of the work program outlined in
the County Comprehensive Plan will also be utilized in testing
the models. Although not a complete list, the studies
include: the Voluntary Density Bonus Program, the Agricultural
Reserve Study, Special districts study, the Transfers of
Development Rights Study, and the update of the Economic plan.
Subsequent environmental analysis on specific projects, plans
or policies will provide additional review.
The preferred alternative or optimum scenario will be selected
and refined based on the evaluation conducted, preferences,
and recommendations from the Countywide Planning Council,
Municipal League, the Land Use Advisory Board, and the Palm
Beach County Board of County Commissioners.
PHASE III: HOW DO WE GET THERE?
The selection of the preferred scenario for development will
lead to the final phase of the study, which is - how do we get
there, or how do we achieve this desired land use pattern.
The Urban Form study will result in a concept plan that
identifies the need for infrastructure and land use change;
however, implementation strategies will still need to be
developed. It will be the responsibility of the County and
the individual municipalities to examine and choose
implementation policies to reflect the land use concepts
generated from the study.
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PUBLIC PARTICIPATION:
The planning process for the Urban Form study will include broad
public participation in all phases of its development. Every
available means will be used to ensure a thorough review by the
general public and elected officials of the different phases of
this study.
The initial public involvement effort will focus on media exposure
(television and radio talk shows, newspaper articles, professional
trade magazines, newsletters and informational brochures) and
graphic presentations to a variety of groups throughout Palm Beach
County.
Additionally, as required in the land use element of the Comprehen-
sive Plan, various committees will be established to provide policy
direction and technical input. The Land Use Advisory Board (LUAB)
will be used as a policy advisory body throughout the study.
Several task forces will be formed under the LUAB, and they will
provide technical input to the policy steering committee which is
comprised of the LUAB, Municipal League and the countywide planning
council Members. These committees, along with other pUblic forums,
will aid in keeping the public informed, building public interest
and consensus, obtaining feedback, and gaining support for the
decisions that must ultimately be made.
The Urban Form study will also foster teamwork and effective
planning on a countywide basis. Elected officials will have the
opportunity to become directly involved in policy decisions and
establishing County Directions. Municipal and countywide Planning
Council staff can become involved in the study by serving on the
review committees and task forces.
SUMMARY & CONCLUSION
Palm Beach County is a unique place with a variety of lifestyles
and environments. Choices can be made to ignore inevitable changes
associated with growth, or change can be viewed as a challenge
which requires Countywide decisions and actions. We can also
choose to continue on individual paths or we can choose to work
together cOllectively to achieve the most desirable development
pattern and living environment for Palm Beach County.
The Urban Form study will assist the county and the municipalities
in establishing a general development pattern and countywide
vision. It must be remembered, however, that the study is only the
first step in the process and will result in a conceptual plan.
Following completion of the study, each municipality will assume a
leadership role in implementing the Urban Form study based on
individual community needs.
FILE:RCM\UFBKLET.LST (11/4/91)
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MEMORANDUM
TO: David T. Harden
City Manager
FROM: Rob Taylor, P.E. tð~
Assistant City Engineer
DATE: April 30, 1992
SUBJECT: Fire/Rescue Headquarters - Project No. 91-58
On April 30, 1992 Bill Greenwood, Larry Schneider and I met
regarding the proposed changes to the water main on this
project. We were able to resolve this situation and the
subsequent problems it has caused. Also, Currie Schneider
Associates (CSA) has agreed to complete the required
services at a negotiated fee of $1875 (Service Authorization
6 is attached).
We were able to identify four key elements that may help
clarify this issue:
1) The subj ect changes were requested after staff
review and approval, thus the request for
additional fees.
2) The contract language states that the consultant
should not proceed without an executed contract
(service authorization).
3) A typographic error in the agenda backup stated
that the fee of $2,145 proposed by CSA was not
reduced "by" $1,620 (an estimate prepared by
Environmental Services). This should have stated
that the fee was not reduced "to" $1,620, thus the
difference in costs is not as significant.
4) Most importantly, there may be a misunderstanding
regarding the progress of the proj ect, or lack
thereof. The project has not been halted because
of this issue. Only the modif ications resulting
from the water main relocation are being put on
hold at this time. The project was advertised on
April 26, 1992, a pre-bid conference is scheduled
for May 7, 1992, and bid opening will be held on
May 26, 1992 at 2:00 p.m..
It is our intention to handle any changes resulting from the
water main relocation by way of an addendum after the
pre-bid conference.
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Fire/Rescue Headquarters
April 30, 1992
Page 2
If you have any questions, please do not hesitate to call
me.
cc: Larry schneider, Currie Schneider Associates
Bill Greenwood, Dir. of Environmental Services
Kerry Koen, Fire Chief
Ralph Hayden, P.E., City Engineer
File: Project No. 91-58 (D)
RT158430.MRM
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. .. Currie Architects, Planners
Schneider & Interior Designers
,
Associates 25 Sea breeze
AlA, PA Delray Beach, FL
33483
CIN OF DELRA Y BEACH 407/276-4951,737-2279
305/429-'566
CONSULTING SERVICE AUTHORIZATION
DATE: May L 1992
SERVICE AUTHORIZATION NO.6 FOR CONSULTING SERVICES
CIN P.O. NO. CIN EXPENSE CODE 225-2311-522-61.56
PROJECT NO. 91-58 (CIN) 90576.12 (CONSULTAND Currie Schneider
Associates AlA, PA
TITLE: ARCHITECTURAL SERVICES for DELRA Y BEACH FIRE HEADQUARTERS FACILITY · FIRE
STATION NO. 1
PHASE III CONSTRUCTION DOCUMENTS PHASE
PHASE IV BIDDING/NEGOTIATION PHASE
I. PROJECT DESCRIPTION
Preparation of drawings and specifications (contract documents) for the
design and construction of Delray Beach Fire Station No. l/Fire Station
Headquarters Building, comprising approximately 29,550 SF, based upon
the program as prepared by GEE & JENSON, dated June 4, 1990. The
facility is to be located on the north side of Atlantic Avenue between
Fifth and Sixth Avenues in Delray Beach, Florida.
II. SCOPE OF SERVICES
General revisions to the site work as further described below:
1. Revise water distribution lines as shown on mark-up drawing submitted by
Bob Phillips Delray Beach Utility Department, to Brian LaMotte Shalloway
Engineering at the meeting of March 9, 1992.
2. Revise watermain tap location to Atlantic Avenue.
3. Relocate Fire Hydrant line on North side of building.
4. Landscaping and Irrigation revisions as required due to the above changes.
5. Required coordination of consultant work and meetings with the City by
Architect.
FAX: 4071243-8184
AA C001334
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III. BUDGET
Compensation shall be as follows and reimbursable expenses will be billed as
necessary to provide the necessary services, and as per paragraph VII A 2a, 2b (1-6)
for this service authorization.
Civil Engineer
Revise Plans 4 x $80 = $320
Co-ordination with Architect and City 3 x $80 = $240
Co-ordination with Landscape Architect 1 x $80 = $80
Drafting revisions 4 x $30 = $120
TOTAL $760
Landscape Architect
Redesign 2 x $55 = $110
Drafting revisions 4 x $35 = $140
Co-ordination 2 x $45 = $90
TOTAL $340
Architect
Meetings w/City 3 x $90 = $270
Co-ordination with Civil Engineer 3 x $65 = $195
Co-ordination with Landscape Architect 2 x $65 = $130
Project management re: revision 2 x $90 = $180
TOTAL $775
TOTAL $1875
IV. COMPLETION DATE
The services shall be performed within 10 working days from receipt of notice to
proceed from the City of Delray Beach, Florida.
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This service authorization is approved contingent upon the City's acceptance of and
satisfaction with the completion of the services encompassed by the previous phase and/or
service authorization. If the City in its sole discretion desires, the City may terminate the
contract during any phase or at the completion of any phase without incurring any further
liability. The Consultant may not commence work on any service authorization approved by
the City to be included as part of the contract without a further Notice to Proceed.
APPROVED BY THE CITY CONSULTANT
OF DELRA Y BEACH
DAY
OF
CITY OF DELRA Y BEACH, a
municipal corporation of
the State of Florida Attest:
By: State of fæ-»
County of ~ ð~
Mayor The forgoing instrument was acknowledged
before me this \ day of ~, ~
acknowledged by by L.~~. ~ao~ ( ame of officer
Attest: or agent, title of officer or agent), of
~~~ SGttO~~ ~~ m~J4-
By: (name of corporation acknowledging), a
City Clerk _~)YJtt- (state or place of
incorporation) corporation, on behalf
of the corporation. He/She is
APPROVED AS TO FORM: )personally known to me) (er Ras
By: ¡;>reeiljCðd ideRtifieatien)
City Attorney (type of identification)
(as identification) and (did/aid Ilot)
take an oath.
a
Name of Acknowledger Typed,
Printed or Stamped
,: Øotary PubUt, Stat. of florida
II, Commission 'F.:tr;ircs JU!1!:! 5, lQ')2
aondod lhrll T'~I Fr.;'" ·I--~',~n"r'! !I"c.
576\svauth6,576
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MEMORANDUM
TO: David T. Harden
city Manager
FROM: Rob Taylor, P.E. tð(
Assistant City Engineer
DATE: April 30, 1992
SUBJECT: Fire/Rescue Headquarters - Project No. 91-58
On April 30, 1992 Bill Greenwood, Larry Schneider and I met
regarding the proposed changes to the water main on this
proj ect. We were able to resolve this si tuation and the
subsequent problems it has caused. Also, Currie Schneider
Associates (CSA) has agreed to complete the required
services at a negotiated fee of $1875 (Service Authorization
6 is attached).
We were able to identify four key elements that may help
clarify this issue:
1) The subj ect changes were requested after staff
review and approval, thus the request for
additional fees.
2) The contract language states that the consultant
should not proceed without an executed contract
(service authorization).
3) A typographic error in the agenda backup stated
that the fee of $2,145 proposed by CSA was not
reduced "by" $1,620 (an estimate prepared by
Environmental Services). This should have stated
that the fee was not reduced "to" $1,620, thus the
difference in costs is not as significant.
4) Most importantly, there may be a misunderstanding
regarding the progress of the proj ect, or lack
thereof. The project has not been halted because
of this issue. Only the modifications resulting
from the water main relocation are being put on
hold at this time. The project was advertised on
April 26, 1992, a pre-bid conference is scheduled
for May 7, 1992, and bid opening will be held on
May 26, 1992 at 2:00 p.m..
It is our intention to handle any changes resulting from the
water main relocation by way of an addendum after the
pre-bid conference.
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Fire/Rescue Headquarters
April 30, 1992
Page 2
If you have any questions, please do not hesitate to call
me.
cc: Larry Schneider, Currie Schneider Associates
Bill Greenwood, Dir. of Environmental Services
Kerry Koen, Fire Chief
Ralph Hayden, P.E., city Engineer
File: Project No. 91-58 (D)
RT158430.MRM
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Currie Architects. Planners
Schneider & Interior Designers
Associates 25 Sea breeze
AlA, PA Delray Beach, FL
33483
CIN OF DELRA Y BEACH 407/276-4951,737-2279
305/429-1566
CONSULTING SERVICE AUTHORIZATION
DATE: May 1, 1992
SERVICE AUTHORIZATION NO.6 FOR CONSULTING SERVICES
CIN P.O. NO. CIN EXPENSE CODE 225-2311-522-61.56
PROJECT NO. 91-58 (CIN) 90576.12 (CONSULTAND Currie Schneider
Associates AlA, PA
TITLE: ARCHITECTURAL SERVICES for DELRA Y BEACH FIRE HEADQUARTERS FACILITY · FIRE
STATION NO. 1
PHASE III CONSTRUCTION DOCUMENTS PHASE
PHASE IV BIDDING/NEGOTIATION PHASE
I. PROJECT DESCRIPTION
Preparation of drawings and specifications (contract documents) for the
design and construction of Delray Beach Fire Station No. l/Fire Station
Headquarters Building, comprising approximately 29,550 SF, based upon
the program as prepared by GEE & JENSON, dated June 4, 1990. The
facility is to be located on the north side of Atlantic Avenue between
Fifth and Sixth Avenues in Delray Beach, Florida.
II. SCOPE OF SERVICES
General revisions to the site work as further described below:
1. Revise water distribution lines as shown on mark-up drawing submitted by
Bob Phillips Delray Beach Utility Department, to Brian LaMotte Shalloway
Engineering at the meeting of March 9, 1992.
2. Revise watermain tap location to Atlantic Avenue.
3. Relocate Fire Hydrant line on North side of building.
4. Landscaping and Irrigation revisions as required due to the above changes.
5. Required coordination of consultant work and meetings with the City by
Architect.
FAX: 407/243-8184
AA COO1334
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I" . BUDGET
Compensation shall be as follows and reimbursable expenses will be billed as
necessary to provide the necessary services, and as per paragraph VII A 2a, 2b (1-6)
for this service authorization.
Civil Engineer
Revise Plans 4 x $80 = $320
Co-ordination with Architect and City 3 x $80 = $240
Co-ordination with Landscape Architect 1 x $80 = $80
Drafting revisions 4 x $30 = $120
TOTAL $760
Landscape Architect
Redesign 2 x $55 = $110
Drafting revisions 4 x $35 = $140
Co-ordination 2 x $45 = $90
TOTAL $340
Architect
Meetings w/City 3 x $90 = $270
Co-ordination with Civil Engineer 3 x $65 = $195
Co-ordination with Landscape Architect 2 x $65 = $130
Project management re: revision 2 x $90 = $180
TOTAL $775
TOTAL $1875
IV. COMPLETION DATE
The services shall be performed within 10 working days from receipt of notice to
proceed from the City of Delray Beach, Florida.
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This service authorization is approved contingent upon the City's acceptance of and
satisfaction with the completion of the services encompassed by the previous phase and/or
service authorization. If the City in its sole discretion desires, the City may terminate the
contract during any phase or at the completion of any phase without incurring any further
liability. The Consultant may not commence work on any service authorization approved by
the City to be included as part of the contract without a further Notice to Proceed.
APPROVED BY THE CITY CONSULTANT
OF DELRAY BEACH
DAY
OF
CITY OF DELRA Y BEACH, a
municipal corporation of
the State of Florida Attest:
By: State of ~
County of ~~
Mayor The forgoing instrument was acknowledged
before me this \ day of ~, ~
acknowledged by by L.~~. ~aOJiL ( ame of officer
Attest: or agent, title of officer or agent), of
C,lJ)tjLf~ SGt:þ..:>~~ ~NtÞ Jll1~1~
By: (name of corporation acknowledging), a
City Clerk ~)J?1t- (state or place of
incorporation) corporation, on behalf
of the corporation. He/She is
APPROVED AS TO FORM: )personally known to me) (sr RaG
By: :)ree\1ced ideRtifieatien)
City Attorney (type of identification)
(as identification) and (did/did Ilot)
take an oath.
a
Name of Acknowledger Typed,
Printed or Stamped
,: .tary Pvblit, State of Florida
IIr Commiss1on F.:qïires lU!1~ S, 19?2
. &ondod 1hr" T. ,;'r~;'" I ··.·".,r.. tl"'.
576\svauth6,576
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CITY COMMISSION DOCUMENTATION
TO: DAVID T. HARDEN, CITY MANAGER
¡p~ /Cvv-a~JW
VIA: DAVID J. KOVACS, DIRECTOR OF PLANNING AND ZONING
FROM: JOHN WALKER, PROJECT COORDINATO~ á/~
SUBJECT: WORKSHOP MEETING OF MAY 5, 1992
BEACH NOURISHMENT PROJECT - PERMIT CONDITIONS
ITEM BEFORE COMMISSION:
The item before Commission is a discussion concerning efforts to
remove timing restrictions from the (draft) Corps of Engineers
permit to construct the Beach Nourishment Project.
BACKGROUND:
It currently appears that permit conditions will be placed on the
Beach Nourishment Project limiting sand placement to the period
between October 15 and May 15. These conditions, imposed as part of
the U. S . Fish and Wildlife Service's (FWS) Biological Opinion, are
intended to prohibit construction during the sea turtle nesting
season.
The impact of the proposed permit condition will be to significantly
increase the cost of construction. Delays are expected due to
rougher sea conditions in the fall and winter; the probability of
increased "downtime" will likely be reflected in higher bids by
contractors. We estimate the additional cost of construction within
the "allowed timeframe" to be $1.6 Million.
Mayor Lynch, Kathy Daley, and Staff have been working to remove the
timing restriction. Arguments have referenced the City's successful
Sea Turtle Conservation Program and its ability to complete
construction during the summer without adverse impacts to nesting
sea turtles through a monitoring and nest relocation program. A
repeated theme has been that since there is no demonstrable advance
in sea turtle protection by forcing the project into the fall/winter
season, the addition of $1.6 Million in public cost is unwarranted.
A chronology of the major correspondence is attached.
Thus far, FWS has refused to remove or modify the proposed timing
condition. Commission requested this item to discuss a strategy for
continuing efforts to find a reasonable solution that will allow
this project to optimize engineering, environmental and economic
success.
Attached is the draft of a letter which may be used to communicate
our concerns to elected officials at State and Federal levels.
Attachments: * Draft Letter
* Chronology of Major Correspondence
JW/T:BID5.DOC
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May 5, 1992
[DELEGATION MEMBER]
RE: DELRAY BEACH NOURISHMENT PROJECT
Dear .
.
This is a request for your assistance and intervention to complete
the issuance of Federal and State permits for the subject project
without unreasonable conditions. In response to our permit
applications, U.S. Fish and Wildlife Service (FWS) issued a Section
7 Biological Opinion which included restrictions allowing dredging
only during the fall/winter months between October 15 and May 15.
The City and the Corps of Engineers have objected to imposition of
timing restrictions on the project, as detailed in the attached
correspondence. To date, FWS has refused to remove or modify the
proposed timing restrictions.
The City maintains that denying our ability to construct the
Maintenance Nourishment Project during the calm summer months does
not constitute "reasonable and prudent measures" based on the
following:
1. The City has demonstrated the ability to successfully
relocate sea turtle nests. Our Sea Turtle Conservation
Program has been on-going since 1984 and includes nest
monitoring and relocation. Approximately half the nests
are relocated each year to protect them from high tides,
pedestrian traffic and artificial lighting. Hatching
success in relocated nests is equivalent to nests left in
place. During construction of the nourishment project
(which only occurs once every six to eight years), all
nests in the project area will be relocated to other areas
of the beach. Therefore, no adverse impacts to sea
turtles will occur during construction.
2. Forcing the dredging operation into the fall/winter months
will increase the danger to personnel and equipment
without adding to the protection of sea turtles.
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DELRAY BEACH NOURISHMENT PROJECT
Page 2
3. Protection of coral reefs through maintenance of water
quality standards is more difficult in the rough sea
conditions common in the fall/winter months since
turbidity is greater and remains suspended longer.
4. Requiring dredging in the fall/winter months will add an
estimated 30% to the cost of construction due to delays
caused by rough sea conditions. In the case of Delray
Beach this cost increase is approximately $1.6 Million.
Since the timing restriction adds no demonstrable
protection to sea turtles where a nest relocation program
is employed, the addition of $1.6 Million in public cost is
unwarranted.
The City of Delray Beach Erosion Control Project has restored and
maintained a viable beach/dune system since 1973. In that time we
have had no storm damage to upland property, including public
infrastructure, parks, and private and public buildings. In that
time we have caused no adverse environmental impacts. We have
restored a vegetated dune system where the natural system had been
lost to erosion; provided recreation opportunities for the public;
and restored and preserved a nesting habitat for sea turtles where
the natural beach had been lost to erosion. We have initiated and
maintained a sea turtle conservation program, not because of a legal
requirement, but to protect nesting turtles.
We request your intervention to remove unreasonable conditions so
that we may proceed to construct this maintenance nourishment in a
time frame to optimize engineering, environmental and economic
success. Please call me should you have any questions or need
additional information.
Sincerely,
[COMMISSIONER]
Attachment
JW/T:COE2
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BEACH NOURISHMENT PROJECT
CORPS OF ENGINEERS PERMIT
CHRONOLOGY OF ACTIONS
June 6, 1989 Permit application submitted.
October 2, 1990 Copies of comments from public notice received;
included copy 0 f Fish & Wildlife Service (FWS)
biological opinion with timing restriction.
October 25, 1990 Letter, Walker to Corps. City objects to FWS
timing condition, points out errors in
biological opinion, cites our Sea Turtle
Protection Plan and notes our historic sea
turtle conservation efforts.
March 6, 1991 Letter, Corps to Walker. Permit ready to be
issued as soon as Corps receives copy of Florida
DER permit.
June 19, 1991 City sends copy of FDER permit to Corps.
September 9, 1991 Letter, Corps to FWS (local office) requesting
that FWS remove timing condition.
October 23, 1991 Letter FWS (local office) to Corps refusing to
remove timing condition.
November 5, 1991 Letter, Walker to Secretary of Interior
requesting intervention to remove timing
condition.
November 8, 1991 Letter, Walker to President requesting
intervention to remove timing condition.
December 6, 1991 Letter, FWS (regional office) to Walker
(response to letter of 11/5/91) refusing to
remove timing condition.
January 3, 1992 Letter, FWS (regional office) to Walker
(response to letter of 11/8/92) refusing to
remove timing condition.
January 15, 1992 Letter, Mayor Lynch to Secretary of Interior
requesting further intervention to remove timing
condition.
January 22, 1992 Letter, Mayor Lynch to President requesting
further intervention to remove timing condition
and citing President's plan to eliminate
regulations that unduly increase projects costs.
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January 28, 1992 Letter, Corps to FWS (regional office)
requesting that FWS remove timing condition and
citing Federal regulation that prohibits FWS
from altering project timing.
March 18, 1992 Letter, FWS (Washington) to Mayor Lynch
(response to letter· of 1/15/92) refusing to
remove timing condition.
March 27, 1992 Letter, FWS (regional office) to Corps refusing
to remove timing condition.
April 16, 1992 Letter, Walker to FWS (Washington) pointing out
errors in letter of 3/18/92.
April 23, 1992 Letter, FWS (regional office) to Mayor Lynch
(response to letter of 1/22/92) refusing to
remove timing condition.
2
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TAIΠ-
United States Department of the Interior PRlD£1N
AMERICA -
FISH AND WILDLIFE SERVICE .- -
75 Spring Street, SW. - .
Atlanta, Georgia
30303 ~{EètãVJFn
7.IIa:!o'
April 23, 1992 .APR 2 7 1992
,....¡-V ('
t.·! I '" ~.JO;V~!Vj!SSfO~\J
Honorable Thomas E. Lynch
Mayor of Delray Beach
Delray Beach. Florida 33444
Dear Mayor Lynch:
Your letter of January 22. 1992. to President Bush regarding timing
restrictions on the Delray Beach nourishment project has been forwarded to
our office for final response.
We have enclosed. for your information. a copy of a letter that we mailed
to District Engineer Colonel Terrence C. Salt on March 27. 1992. regarding
this same subject. The position of the Fish and Wildlife Service remains
basically unchanged. but the enclosed letter does provide a more indepth
rationale as to why we believe that timing restrictions on the Delray Beach
project provide a reasonable balance between conservation. economic. and
other considerations.
If you need additional information. please feel free to contact either ...
Mr. David L. Ferrell, Field SUpervisor. Vero Beach, Florida, Field Office
at 4Ø7/562-39Ø9; or Mr. Earl Possardt, Southeastern Sea Turtle Coordinator,
at 9Ø41791-25SØ.
Si ncere 1 y yours,
Enclosure
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, March 27, 1992
Colonel 'l'errence C. Salt
Di~tdct Engineer. tJ. S. Anny
Corps of J:."ngineers
~ost Oftìce Box 4970
Jacksonville. t'lor.ida 32232-001~
Dear Colonel. Salt.:
'i'his is in response to YOu):' .January 28, 1992, request to tile Fish and
Wildlife Service (Service) to modify timing restrictions tor the Delray
Beach rcnourishment project. Ttle April 3. 1990, BiolQ9ical Opinion -
identified reasonable and prudent measures to minimize the take of listed ¡.
sea turtles. one of these JRea.sUreS precluded construction activities Ii
"'
during the aain part of the nesting season (!-lay 15 to October 15). 1
¿ /,
The Service I s concerns involve harasSJltellt and distw:bance of nesting t:
females. destruction ot nests. and factors affecting eggs and hatchling sea
turtles froII the routine manipulation (relocation) of large nUllbers of
eggs. Such factor~ include altered hatchling sex ratios. reduced hatching ..
success. and interference \lith imprinting i1Iechaniams. ,... ~.'
You question the appropriatenesfi of the Service I s application of reasonable
and prudent measures and the reasonableness of the restrictions. since 1IK>st
--. nests are already routinely relocated at Delray Beach. You state these
restrictions will lead to increë:t5ed costs of renourisbment. which will
result. in less renourlshllent and therefore less nesting habitat. You also
express safety concerns regarding dredging during the winter. The Service -
believes the May 15 to OCtober 15 timinq restriction is consistent with our
Section 7 regulations and does not alter the basic design. scope. duration,
or timing of the project. "rhis restriction applies to less than 25 percent
(200 miles) of Florida's beaches where 90 percent of the nesting occurs.
Even on these beaches, the Service has only applied the tiJaing restriction
to a period which encoIIIPêL55eS about S5 percent of tbe nesting and hat.chJng
period. rather than the entire ne5ti.ng and hatching period of Harch. through
n November. .~-, :
Projects are planned at least one or IIOre years in 'advance and we believe a
7-montbconstructiOD window enables 'the basic design and scope of the
project to be illplemented within the year it is planned. ~e Service has
previously stated that it will consider extensions of the construction
"lindO'".4 on a project when the project is initiated in time to reasonably
expect completion priol: to Hay 15. but where extended and unavoidable
circumstances prevent completion by this date. We did this at Jupiter
Island in 1987 and Boca Raton in 1988.
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While a nest relocation progranl exists at D~lray Beach. all nests are not
routinely relocated. In fact., duriog the last 3 years nest relocation
vaded froIlt 12.5 to 58 percent of the total nests. In any case. the
}'lorida Department of Natural RC50urces. with. the sµpport and encouragement
ot the Service, 1s \'lorking with mdny coastal cOJDmluÜties. including Delray
Beach, to find less manipulative techniques to protect nests from light
pol1ution. beach cleaning, and high density toot trafUc. This incl.udes
implementation and enforcement of effective lighting ordinances and
protecting nesta. in situ, frOlft beach cleaning or foot traffic täth
self-releasing screen cages placed over the nestß. Service and Florida
Department of Natural }{esources efforts are directed at removing or -
reducing threats, where possible, to enable sea turtles to carry out their I
natural reproductive activities with a Jrlnillum of manipulation and I:
I;
intrusion on the part of managers. In any case, even if all the nests were }
already' being relocated at Delray Beach. this _ would not prevent the ¡,
disturbance and harassment of nesting females and destruction of missed 1\
nests from a SUJII1Iertime construction project.
'!'he Service is cognizant of economic costs 'men it implements endangered
species recovery measures which may impact human activities. The projects
we are familiar with that occurred outside the }Say 15 to October 15 period,
however. did not result in increased costs to the Corps or the project
sponsors. Whether or not tall, \'linter. or spring projects will ultimately
significantly ir.creüSS costs depends on many tactors including the scbedule
and availability of private dredges and general economic conditions.
Regard1.esB. we. believe the imposi.tion of the timing restriction 011 less
t.han 2S percent of Florida I s nesting beaches and for only 5 IIlOnths of the ....
9-month nesting and hatching period is a responsible atteapt to balance an
acceptable, but. le5s than ideal. level ot protection for nesting sea
turtles with the inconvenience and possibly increased costs to beach
renourisbment projects. An ideal timing restriction for sea turtles would
include the period Hatch through twvelllber on all east coast Florida beaches
and mid-April through October on all west coast beaches.
The Service does not agree that possibly increased costs of beach
renourishment will significantly reduce availability of nesting habitat.
At this tiJIe. the Corps has yet to de1lOllstrate that costs will necessarily
be higher for projects constJ:ucted between October 16 and Hay 14.
Finally I tbe Service does not lightly dismiss the claims by the Corps ot
iocreased safety risks of dredging during the fall or winter. Obviously,
\-lork associated with heavy equipment and dredges is inherently dangerous.
The ~afety of the crew and the ship is the responsibility of the dredge
Captain. Ul timat.ely, the Captain must Jmow his ship' 5 seaworthiness and
make decisions on when it is or isn't safe to operate because ot a
hurricane or 'tropical storm threat in the S\DIII1er, or a northeaster during
the winter. The Service is not encouraging, causing. or forcing dredges to
operate in unsafe conditions. -
The United States hosts one of only two major loggerhead nesting
aggregations in the \70rld. lUnety percent of this nesting occuns along
Florida '15 central and southeast coasts. Beach renourishment is only one ot
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m¿"ny conflic:tiJJg activitic5 impingillg on tJie U.S. population ot loggerheads
and other sea tULtle species. Bhrimpers a.re pulling TEDs. cOëtStal
residents are leandng to live Hlthin the constraints of lighting
ordinances. poachers are fined and sometilftes sent to jail. and countless
State. ~'ederal. and private entities are carrying out nest protection
pr<''\fjI:"dms. These are just. a í~m aspects of the sea turtle conaervation
efforts occurring in tllt:~ $outl1f:ast.
J\..pproved recovery plans for the loggerhead and <;treen turtle support the
Service's position and actions on the tilling of beach renourishment
projects.. and we .beli~ve the Service has been judicious in iJBplemeuting the
recoveLY plan recommendations. The Service has made significant - ,
compromises in identifying reasonable and p:rudent JaeaBUreS for beach \:
renourishJRent activities within the State of Florida. We have deaonstrated Ii
our willingness to maintain flexibility where good faith efforts by project ~,
sponsorS were unable to totally avoid the main part of the nesting 'sea~n"
Therefore. the Service is not prepared to lIOdify the incidental taJ~e , I
i I
statement in the April 3. 1990. hiological Opinion for the Delray Beach i
reuourishJnent.project.
We believe this let.ter cll:lrifies ti.e Service' 5 requirements of the Corps in
the context of the overall sea turtle recovery program. We hope the
Service can count on the Corps' cooperation in implementing its
responsibilities and requirc¡»ents under the Endangered Species Act.
Sincerely yours.
....
a / f 1'/..ulLüv,,",
Ilu.¿æG~!-r1(
'--e~s W. Pulliam. Jr.
Regional Director
~
cc:
Executive Director. FDNR
National Sea Turtle Coordinator. l'WS. Albuquerque. NH
Southeastern Sea Turtle Coordinator. FWS. Jacksonville. FL
l~ield Supervisor. .E'W~. Jacksonville, ¡"L
l'ield Sur:ervi50l~. FWS, Vero Beach, YL
}:'ield Supervisor. niB. Panama City I YL
Field Supervisor. tV;:;. BrunmÜd~. GA
l'ield Supervisor. :em;¡. Charlestofl, SC I
f'ielð Supervisor. JrriS, f{.¡;ùeigh, t1C I
I
Ttn'Ul~ipseed:jt:3/23/92 I
I
revised: f.m; 3/26/92 I
'l'cIfi31.24 -
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M E M 0 RAN DUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER ~
SUBJECT: WORKSHOP AGENDA ITEM # J-/ - MEETING OF MAY 5, 1992
ADDITION OF AN ENGINEER TO THE SITE PLAN REVIEW AND
APPEARANCE BOARD
DATE: MAY 1, 1992
The Chamber of Commerce Blue Ribbon Task Force has requested that
a professional engineer with site/land development experience be
added to the Site Plan Review and Appearance Board.
LDR Section 2.2.3(B) provides that SPRAB shall consist of seven
members; two of which must be registered architects; one to be a
landscape architect or a person with experience in landscaping or
horticulture. The other four members may be from the general
public.
Staff has reviewed this request and feels it would be appropriate
to have a professional engineer on the board.
If the Commission is amenable to this request, it is my
recommendation that the number of members on SPRAB not be
increased, but that one of the general public members be changed
to a professional engineer member.
lU/S If if
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CITY COMMISSION WORK SESSION DOCUMENTATION
SUBJECT: ADDITION OF AN ENGINEER TO SPRAB
1992
PREPARED B DIRECTOR OF PLANNING
0C}G-PL
BACKGROUND:
Attached is a letter from the Chamber of Commerce in which they
request that consideration be given to adding a professional
engineer to the Site Plan Review and Appearance Board. This
request originated with the Chamberts "Blue Ribbon Committee".
The committee meets monthly and addresses problems/issues/
opportunities associated with the City's development review and
inspection activities. The committee has been in existence for
more than a year. The Administration is a participant on the
committee.
During a discussion on project review, the committee felt that
it was important to have a professional engineer on SPRAB since
that body primarily dealt with site plans and was empowered to
grant waivers pertaining to engineering standards e.g. pavement
widths, turning radii, type of parking lot construction, etc.
LDR Section 2.2.3(B) provides that SPRAB have seven members; two
of which must be registered architects; one to be a landscape
architect (or landscaping/horticulturist). The other four may
be from the general public.
(Re)Appointments to SPRAB will occur in the month of August.
DIRECTION:
1. If there is a consensus to proceed in this direction, it
may be accommodated by either:
a) informal policy;
b) formalization through an amendment to the LDRs.
Director's Position: There is no objection to having a
professional engineer on SPRAB. Given the more technical
nature of their work, it is probably very appropriate. The
engineering perspective would probably be appropriate to
juxtapose the positions of the architectural and
horticultural members.
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City Commission Documentation
Addition of an Engineer to SPRAB
Page 2
2. The Commission may wish this suggestion referred to SPRAB
for comment prior to preparation of an enacting ordinance
(if a formal position is desired).
Attachments:
* Chamber letter of March 13, 1992
DJK/CCSPRAB.DOC
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GREATER
DELRAY BEACH
Chamber of Commerce
RECEIVED
MAR 1 8 1992
CITy MAN.
March 13, 1992 ~GER'S OFFICE
Delray Beach City Commission
100 N.W. 1st Avenue
Delray Beach, FL 33483
On behalf of the Blue Ribbon Task Force of the Greater Delray
Beach Chamber of Commerce, we request that a civil engineer with
site/land development experience, be added to the Site Plan
Review and Appearance Board for the upcoming term which begins
September 1st.
We would be happy to meet with you to discuss this further and we
look forward to hearing your response.
Sincerely,
cc: Dave
Dick
64 S.E. FIFTH AVENUE. DELRAY BEACH, FLORIDA 33483
407 /278-0424 . FAX 407 /278-0555
Chamber Accredited by United States Chamber of Commerce
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M E M 0 RAN DUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER ~
SUBJECT: WORKSHOP AGENDA ITEM # If - MEETING OF MAY 5, 1992
ADDITION OF AN ENGINEER TO THE SITE PLAN REVIEW AND
APPEARANCE BOARD
DATE: MAY 1, 1992
The Chamber of Commerce Blue Ribbon Task Force has requested that
a professional engineer with site/land development experience be
added to the Site Plan Review and Appearance Board.
LDR Section 2.2.3(B) provides that SPRAB shall consist of seven
members; two of which must be registered architects; one to be a
landscape architect or a person with experience in landscaping or
horticulture. The other four members may be from the general
public.
Staff has reviewed this request and feels it would be appropriate
to have a professional engineer on the board.
If the Commission is amenable to this request, it is my
recommendation that the number of members on SPRAB not be
increased, but that one of the general public members be changed
to a professional engineer member.
W/5 ifl(
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CITY COMMISSION WORK SESSION DOCUMENTATION
SUBJECT: ADDITION OF AN ENGINEER TO SPRAB
MEETING DATE: 1992
PREPARED B DIRECTOR OF PLANNING
'LIe vL
' J L~
BACKGROUND:
Attached is a letter from the Chamber of Commerce in which they
request that consideration be given to adding a professional
engineer to the Site Plan Review and Appearance Board. This
request originated with the Chamber's "Blue Ribbon Committee".
The committee meets monthly and addresses problems/issuesl
opportunities associated with the City's development review and
inspection activities. The committee has been in existence for
more than a year. The Administration is a participant on the
committee.
During a discussion on project review, the committee felt that
it was important to have a professional engineer on SPRAB since
that body primarily dealt with site plans and was empowered to
grant waivers pertaining to engineering standards e.g. pavement
widths, turning radii, type of parking lot construction, etc.
LDR Section 2.2.3(B) provides that SPRAB have seven members; two
of which must be registered architects; one to be a landscape
architect (or landscaping/horticulturist). The other four may
be from the general public.
(Re)Appointments to SPRAB will occur in the month of August.
DIRECTION:
1. If there is a consensus to proceed in this direction, it
may be accommodated by either:
a) informal policy;
b) formalization through an amendment to the LDRs.
Director's Position: There is no objection to having a
professional engineer on SPRAB. Given the more technical
nature of their work, it is probably very appropriate. The
engineering perspective would probably be appropriate to
juxtapose the positions of the architectural and
horticultural members.
..
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City Commission Documentation
Addition of an Engineer to SPRAB
Page 2
2. The Commission may wish this suggestion referred to SPRAB
for comment prior to preparation of an enacting ordinance
(if a formal position is desired).
Attachments:
* Chamber letter of March 13, 1992
DJK/CCSPRAB.DOC
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GREATER
DELRAY BEACH
Chamber of Commerce
RECEIVED
MAR 1 8 1992
CIT'! MAN
March 13, 1992 I,4GER'S OFFICE
Delray Beach City Commission
100 N.W. 1st Avenue
Delray Beach, FL 33483
On behalf of the Blue Ribbon Task Force of the Greater Delray
Beach Chamber of Commerce, we request that a civil engineer with
site/land development experience, be added to the Site Plan
Review and Appearance Board for the upcoming term which begins
September 1st.
We would be happy to meet with you to discuss this further and we
look forward to hearing your response.
Sincerely,
cc: Dave
Dick
64 SE FIFTH AVENUE. DELRAY BEACH, FLORIDA 33483
407/278-0424 . FAX 407 / 278-0555
Chamber Accredited by United States Chamber of Commerce
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[I" OF DELRA' BEA[H
100 N.W. 1st AVENUE . DELRA Y BEACH, FLORIDA 33444 . 407/243-7000
MEMORANDUM
TO: David T. Harden, City Manager
FROM: ?-";{-Robert A. Barcinski, Assistant City Manager/
-7 Administrative Services
SUBJECT: Drop-off Parkinq/Cross Walk Atlantic Avenue
DATE: April 29, 1992
DISCUSSION ITEM
Commission is requested, as the property owner, to review and
provide direction on a proposal to construct a two car drop-off
area and cross walk on the north side of Atlantic Avenue in
front of Old School Square. This facility would be constructed
within the existing landscape area at an estimated cost of
$8,500. Funding could be allocated for this project from street
resurfacing funds. This request has been originated by the
Atlantic Avenue Association and the Executive Committee of the
Chamber of Commerce.
BACKGROUND
We originally received a request to eliminate the landscape area
on the north side of Atlantic, in front of Old School Square,
and install a left turn lane on Atlantic Avenue at Swinton for
westbound traffic. A sketch plan and cost estimates were
developed by staff and forwarded to the Atlantic Avenue
Association. The estimated cost of this project was $230,000.
The Association next asked that we consider a circular drive
drop-off area in front of Old School Square. This was reviewed
with the Old School Square Board and it was determined that this
proposal would interfere with existing architectural features,
i.e., walls, pillars, walkway fountain. Old School Square,
however, was supportive of a crosswalk through the landscape
area and possible car drop-off to make the 1913 Building more
inviting from Atlantic Avenue. The proposal in front of you has
been endorsed by the Atlantic Avenue Association and Old School
Square.
THE EFFORT ALWAYS MATTERS tu/5 #5
.,
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AGENDA MEMO - DROP OFF PARKING/CROSS WALK
Page 2
STAFF CONCERN
Our technical staff has a concern with this proposal. There is
a concern with the useful purpose of the proposal and possible
jaywalking in the middle of the block. Staff questions the
benefit of this proposal, other than to keep pedestrians from
walking through the landscape area. By being just a drop-off
area, and not a permanent parking area, citizens may experience
problems with ticketing.
COMMISSION DIRECTION
If City Commission is interested in pursuing this proposal, we
recommend input be obtained from the Community Redevelopment
Agency, Downtown Development Authority and Historic Preservation
Board for comment and recommendation.
RAB:kwg
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[IT' OF DELRA' BEA[H
100 N.W. 1st AVENUE . DEL.RAY BEACH. FLORIDA 33444 . 407/2437000
MEMORANDUM
TO: David T. Harden, City Manager
FROM: ~Robert A. Barcinski, Assistant City Manager/
Administrative Services
SUBJECT: CAR DROP-OFF OLD SCHOOL SQUARE
DATE: April 7, 1992
The most recent proposal for a two car drop-off with a 5'
crosswalk, on the north side of Atlantic Avenue, in front of Old
School Square, has been endorsed by the Old School Square Board
of Directors and the Atlantic Avenue Association. Per the
sketch, this would be build within the landscape area at an
estimated cost of $8500.00. Funding could be obtained from the
1992 resurfacing funds or the Decade of Excellence alley
reconstruction and resurfacing project. Please advise if you
wish to proceed. If this project is a go, I will have the
Engineering Department complete the design and bid process.
RAB:kwg
Attachment
cc: Ralph Hayden
THE EFFORT ALWAYS MATTERS
..
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(GRINGLE, DOHERTY WHEA T, INC.) 1008 EAST ATLANTIC AVENUE, DELRAY BEACH, FLORIDA 33483
(407) "8-2628 (800) 446-1~
3-- Æ{¡;-- C¡Z
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March 25, 1992
Mr. Robert Barcinski
Assistant city Manager
CITY HALL
100 N. W. 1st Avenue
Delray Beach, FL 33444
RE: Pedestrian crossing, car drop-off area
Dear Bob:
Thank you for your prompt attention to our request.
We received your drawing and discussed the proposal at our meeting
this morning.
Our wish is to make Old School Square accessible and your plan
certainly would go a long way toward achieving this. However, we
want to know if any parking spaces are to be lost.
We look forward to working with you on this matter.
Sincerely:
.i4
Betty Diggans
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MARCH 20TH, 1992
OlD
SCHOOl MR. ROBERT BARCINSKI
ASSISTANT CITY MANAGER
CITY OF DEL RAY BEACH
-SOUAR(- 100 N.W. 1 AVENUE
DELRAY BEACH, FLORIDA 33444
DEAR BOB:
BOARD OF DIRECTORS
Frances F. Bourque AS PER YOUR REQUEST, THE BOARD OF DIRECTORS
Chairman REVIEWED AND VOTED UNANIMOUSLY ON MARCH 18TH TO
Alan Armour ACCEPT THE PLAN FROM THE CITY ENGINEERING DEPARTMENT
Vice President DETAILING A TWO CAR DROP OFF AREA AND PEDESTRIAN
Billie Linville CROSSWALK IN FRONT OF OLD SCHOOL SQUARE'S CORNELL
Secretary MUSEUM.
Alexander Simon
Treasurer WHEN FINAL PLANS ARE APPROVED, PLEASE ADVISE
Timothy Almy AS TO A PROJECTED CONSTRUCTION DATE.
Ronald Backer
Robert Chapin THANK YOU FOR YOUR PROMPT ATTENTION TO THIS
Philip Crangi REQUEST. CALL ME IF I CAN OFFER FURTHER ASSISTANCE
Nancy Earnhart
Heather Frazer IN THIS MATTER.
Joe Gillie
Patricia Jones çsCER:1Jj;~
Debby Little
Larry Parker
DEVELOPMENT ,W, .
COUNCIL TRUSTEES ~GILLIE. DIRECTOR
Marshall Dewitt
Katharine Dickenson SCHOOL SQUARE, INC.
George Elmore
E. Monroe Farber JG:gja
Charles Hardiman
Jim McDaniel
Tom McMurrian
Jim Nowlin
Buck Passmore
Ernie Simon
Michael Tiernan
Bill Wallace
Frank Wheat
Gloria Rejune Adams
Acting Director
Old School Square, Inc.
51 North Swinton Avenue
Delray Beach, Florida 33444
(407) 243-7922
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[ITY OF DELRA' BEA[H
100 N.W. 1st AVENUE . DELRAY BEACH, FLORIDA 33444 . 407/243-7000
March 10, 1992
Ms. Betty Diggans
Chairperson
Atlantic Avenue Association
64 Southeast Fifth Avenue
Delray Beach, Florida 33483
Re: Pedestrian Crossing/Car Drop-off Area
Dear Ms. Diggans:
Please find attached a sketch plan developed by our
Engineering Department for a two car drop-off area and
pedestrian crosswalk in front of Old School Square. Also
included is a cost estimate for this plan. Please review and
provide me with your organizations comments. By copy of this
letter I am also requesting the Old School Square Board to
review this proposal. Thank you for your assistance.
Sincerely,
/';/) A"
1l(~/t.¿'v-r /J /¿-t:V'vC4A~.-L
ROBERT A. BARCINSKI
Assistant City Manager
Administrative Services
RAB:kwg
cc: David Harden
Joe Gillie
Frances Bourque
THE EFFORT ALWAYS MATTERS .
'.
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DEPARTMENT OF ENVIRONMENTAL SERVICES
M E M 0 RAN DUM
TO: BOB BARCINSKI
ASS'T CITY MANAGER/ADM. SERVICE
FROM: RALPH E. HAYDEN, P.E.
CITY ENGINEER
DATE: MARCH 5, 1992
SUBJECT: DROP OFF AREA, ATLANTIC AVENUE/OLD SCHOOL SQUARE
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
We have evaluated the proposed drop off at Old School Square on
the west side of Atlantic Avenue and we have prepared a sketch
(attached) and preliminary cost estimate. Our estimate is as
follows:
Item Quantity Unit Cost Total Cost
12" Stablized Subgrade 51SY $ 4.50/SY $ 229.50
10.5" Limerock Base 51SY $20.00/SY 1,020.00
1 3/4" Type III Asphalt 51SY $ 9.00/SY 459.00
Remove existing curb 65LF $ 5.00/LF 325.00
Remove/Replace Paver
Block (at ramp area) 30SF $ 50/SF 1,500.00
Relocate Trees/Remove
Landscaping LS $ 500 500.00
Construct Type 'F' Curb 75LF $ 25/LF 1,875.00
Maintenance of Traffic LS $ 500 500.00
TOTAL $ 6.408.50
Plus 30% Contingency $ 1,922.55
Total $ 8.331.05
Say $ 8.500.00
1 of 2
"
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,
To construct this drop off along with the construction of a left
turn on Atlantic Avenue would cost approximately $ 220,000.00.
This is approximately $ 10,000.00 less than the construction with
a parallel parking spaces we previously estimated.
~~
Ralph E.·H den, P.E.
City Engineer
REH:kt
cc: Greg Luttrell, Traffic Engineer
File: Memos to Bob Barcinski, Asst. City Manager/Adm. Servo
2 of 3
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January 15, 1992
David T. Harden
City of Delray Beach
,100 NW 1st Avenue
Delray Beacht FL 33444
Dear Mr. Harden:
The Atlantic Avenue Association aoa~d of Directors reviewed your
letter of December 18th concerning cost estimates for redesign of
Atlantic Avenue .in front of Old School Square. The directors
.~ maintain an interest in redesign of the area and have an
alternative to offer.
It was suggested that instead of nine parking spaces, a small (3
car) drop off and pick up circular drive could be considered. The
opi,nioo of the directors is that at present the facility is
dysfunctional and not people friendly.
We hope you will pursue this matter and keep us advised.
Yours truly,
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Betty Diggans
Chairman
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._/[ITY OF DELAAY BERtH
.
100 N,W. 1st AVENUE . DELRA Y BEA.CH. FLORIDA 33444 . 40'1/243-1000
¡'
December 18, 1991 ~
Mr. William J. Wood, President
Delray Beach Chamber of Commerce
64 S. E. 5th Avenue
Delray Beðch, Florida 33483
Dear Bill:
Our staff has now completed a design for widening the street
on th~ north side of Atlantic Avenue, in front of Old School
Square, to add a left turn lane. Our preliminary cost
estimates for this work, including the addition of nine
parking spaces, is between $175,000 and $230,000. In view of
our other commitments, I do not know how this project could
be funded in the foreseeable future unless there were some
---..- ' major changes in priorities.
Sincerely,
1 n ~
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¡'... ;, ~..,~.:."" ~\. 1. t:.".. I ".r'... ..f - ""\
DAVID T. HARDEN
City Manãger
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MEMORANDUM
TO: Mr. David T. Harden
city Manager
FROM: Ralph Hayden, P.E.
City Engineer
DATE: November 26, 1991
SUBJECT: INTERSECTION SWINTON AVE. AND ATLANTIC AVE.
YOUR MEMO DATED NOVEMBER 1, 1991
We have reviewed the existing conditions and prepared a
rough sketch and cost estimate to modify the intersection of
Atlantic Avenue and Swinton Avenue. This sketch provides
for a left turn lane (west bound) on Atlantic Avenue and
parallel parking. Paver block sidewalks and landscaping
would have to be relocated to Old School Square property,
because of limitations of existing right of way. Our
estimated cost is $230,000.
\Z?'ìi./,l~
Ralph Ha;Aen, P.E.
RH:mm
File: RHATLN26.MRM - Memos to City Manager
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ATLANTIC AVE. WIDENING (N. E. 1st Ave. to swinton)
Thomas J. Twomey November 19, 1991
Predesign Cost Estimate - (Widen to three lanes, add parking)
COST ESTIMATE
1- Remove exist. 'F' curb 320 LF @ $4.00/LF = $ 1,280
2. Remove paver block walkway 1700 SF @ $1.50/SF = 2,550
3. Remove slab & misc. concrete 1 LS @ $6,000 = 6,000
4. Relocate palm trees 9 EA @ $100.00jEA = 900
5. Relocate live oak trees 6 EA @ $150.00/EA = 900
6. Remove/relocate other plantings 1 LS @ $3,000 = 3,000
7. Relocate lamp posts 5 EA @ $6,000jEA = 30,000
8. Relocate/modify traffic light 1 EA @ $20,000jEA = 20,000
(swinton)
9. Relocate/modify traffic light 1 EA @ $20,000jEA= 20,000
(N. E. 1st Ave.)
10. Relocate fire hydrant 1 EA @ $1,200jEA = 1,200
11- 12" stabilized subgrade 600 SY @ $3.50jSY = 2,100
(75 PSI FBV)
12. 10.5" Limerock base 600 SY @ $13.50jSY = 8,100
13. 1" Type III asphaltic concrete 600 SY @ $6.00jSY = 3,600
14. 1" Type III overlay 1600 SY @ $6.00jSY = 9,600
15. Const. Type "F" curb 340 LF @12.00jLF = 4,080
16. Paver block construction 2000 SF @ $6.00jSF = 12,000
17. Traffic maintenance 1 LS @ $20,000 = 20,000
18. Pavement markings 1 LS @ $9,000 = 9,000
19. Drainage 1 LS @ $15,000 = 15,000
20. Cleanupjrestoration 1 LS @ $5,000 = 5,000
SUB-TOTAL = $174,310
PLUS 30% CONTINGENCY = 52,293
ESTIMATED COST = $230,000 TOTAL = $226,603
File: TTESTN19.MRM
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64 SE. 51h ^venue . Del,oy Beach, R. 33483 .~ V
Telephone 278'{)424 S£p 1 6 .¿~/)
CIty M /991
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OFFICi
September 13, 1991
David Harden.
City of Delray Beach
100 NW 1st Avenue
Delray Beach, FL 33444
Dear M~~
As you and I discussed the other day, the Chamber's Board of .
Directors and the Atlantic Avenue Association's Board respectfully
request the city to re-evaluate the green strip in front of Old
School Square on the north side of East Atlantic Avenue between
Swinton and NE 1st Avenue. While landscaping can create an
ambiance that says this is a comfortable place to be, we believe
it very important to keep in balance the perception that this is
also a place that is accessible. The lack of parking and the
abundance of landscaping are of great concern to the business
community.
We are aware that 60-80 parking spaces will be installed on NE
1st Avenue and hope this will help the area. However, we believe
that parking on Atlantic Avenue remains a key to both the
utilization of Old School Square and to the further business
development in that area.
We simply request the city to take another look at providing
additional parking spaces and/or the possibility of a left turn
lane for west bound traffic by eliminating the landscaping in that
area.
~ tr,l'lY.
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William J. Wo~r~"':/~, \:.1 \bJ
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res~ en , \:2- "::.':' , )
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CC: Mayor Tom Lynch :0 · O,,\\-\.\:·~
Ci ty Commissioners , g., 1; \
Skip Matteis, DDA\ ~~Î'~\\"'\"';\ . .
Kevin Egan, CRA \' .
Frances Bourque, Old School Square ACCREDITED
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[IT' DF DELRA' BEA[H
100 N,W, 1st AVENUE . DELRAY BEACH, FLORIDA 33444 . 407/243-7000
MEMORANDUM
TO: David T. Harden, City Manager
FROM: 1~*iYRobert A. Barcinski, Assistant City Manager/
Administrative Services
SUBJECT: City Commission Workshop Item, May 5, 1992
Expanded Parkinq Cason Cottaqe Property
DATE: April 29, 1992
DISCUSSION ITEM
City Commission, as the property owner, is requested to review
and provide staff direction on a proposal to expand parking and
access to the Cason Cottage property. The proposal, as now
developed through numerous revisions, includes providing
additional access on the north end of the property from Swinton,
paving the alleyway east of the property, re-configuration and
paving of the existing parking area, the addition of 36
stabilized sod parking spaces and irrigation and landscape
improvements. The stabilized sod parking area would only be
utilized by Cason Cottage and Old School Square for special
events as the need arises. Parking in the stabilized sod area
would be for valet parking only.
This request has been brought forward by the-Historical Society.
The estimated cost for the proposal is $33,000, including
contingencies. Possible funding sources for this project are
the Alley Reconstruction Fund and Street Resurfacing.
COMMISSION DIRECTION
If Commission wishes to pursue this project, staff would
complete design drawings for presentation to the Historic
Preservation Board for review and formal recommendation to the
City Commission.
RAB:kwg
THE EFFORT ALWAYS MATTERS /,VIs #6
.
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DEPARTMENT OF ENVIRONMENTAL SERVICES
MEMORANDUM
TO: ROBERT BARCINSKI
ASST. CITY MANAGER/ADMINISTRATIVE SERVICES
FROM: RALPH E. HAYDEN, P.E~
CITY ENGINEER
DATE: APRIL 447 , 1992
SUBJECT: CASON COTTAGE PARKING ADDITION
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Attached is a print of the site plan for the proposed parking
addition to Cason Cottage incorporating all comments received
from yourself and the City Manager to date. Accompanying the
site plan is a copy of our itemized cost estimate for development
of this scheme reflecting an estimated $ 33,000.00 construction
cost.
Please advise when further action in this regard is appropriate.
.
RH: kt
Encl.
cc: Richard Hasko, Chief Design Engineer
Greg Luttrell, Traffic Engineer
File: 92-25 (D)
RHBB47.KT
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CASON COTTAGE
.' PARKING DESIGN 'D'
Item Quantity unit Price Total
1-1/2" S-3 A.C.S.C. 900 S.Y. $ 5.00 $ 4,500.00
6" Limerock Base 950 S.Y. 8.00 7,600.00
12" Compacted Subgrade 2,100 S.Y. 1. 75 3,675.00
Solid Sod 1,100 S.Y. 3.00 3,300.00
Concrete Wheel stops 9 Ea. 30.00 270.00
6 x 6 Lumber Wheel S~ops 38 Ea. 25.00 950.00
Concrete Header Curb 120 L.F. 8.00 960.00
Type "D" Curb 310 L.F. 8.00 2,480.00
Pavement Striping 210 L.F. 1. 00 210.00
stop sign 2 Ea. 250.00 500.00
Subtotal $ 24,445.00
+ 35% contingencies 8,556.00
TOTAL $ 33,000.00
RHBB39.KT
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£1" OF DELRA' BEA[H
100 NW. 1st AVENUE . DELRAY BEACH. FLORIDA 33444 . 407/243-7000
MEMORANDUM
TO: Mayor and City Commissioners
FROM: David T. Harden, City Manager ~
SUBJECT: Workshop Item, Meeting of May 5, 1992
Prioritization of Goals and Objectives
DATE: May 1, 1992
Attached is a summary of the City Commission goal-setting
session held on April 9th and 10th. Commission is requested to
review this document and be prepared to approve a vision
statement and prioritize the goals and objectives.
Staff will provide you with a rating sheet at the workshop to
assist in the prioritization process.
DTH:RAB:kwg
Attachment
THE EFFORT ALWAYS MATTERS
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SUMMARY
CITY COMMISSION
GOAL SETTING SESSION
Introduction
The City Commission of the City of Delray Beach met on
Thursday evening, April 9th from 6-9 p.m., and on Friday, April
10th from Sam to 5pm at Old School Square for the purpose of
developing goals and objectives for the City. The Thursday
night session focused on setting the session agenda, expressing
session expectations, reviewing the goal-setting process and
procedures, team building exercises, and in developing, by
teams, a vision for the community in picture form. On Friday,
the teams verbally described their vision pictures, vision
statements were developed, teams spent time developing and
reviewing goals and objective statements, and some consolidation
of goals and objective statements was completed. An action plan
and time table for completing the goal-setting session was
established, and the session was evaluated. As an adjunct to
the session, a presentation on the Community Policing Program
was made by Chief Overman.
The facilitator for the session was Mr. Phil Ray who worked
for the National Planning Agency in Washington, D.C. , prior to
coming to Florida three years ago. He worked on growth
management and strategic planning while he was with the National
Planning Agency. He has also served as Director of Project
Mosaic and has an educational background most recently in
collaborative problem-solving skills. Mr. Ray recently served
as a facilitator for the Municipal League and Palm Beach County
City Manager's Association in goal-setting sessions.
'.
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Aqenda/Introductions/Loqistics
A proposed agenda was presented by Mr. Ray and agreed to by
the team. The agenda was as follows:
l. Introductions
2. Logistics
3. Expectations
4. Goal-setting Process Explanation
5. Team Building Exercise
6. Vision Development Exercise
7 . Review '90 Goals
8. Goal-Setting
9 . Time Table/Implementation/Completion Process
10. Session Evaluation
After individual introductions and a discussion of
housekeeping and logistics items, the team proceeded with
expressing and listing expectations for the goal-setting process.
Expectations
The group was split into three two-man teams and one
three-man team to formulate session expectations. These
expectations were listed and consolidated. The consolidated
listing of what the team expected to accomplish through the
goal-setting process is as follows:
l. Development of a vision statement for the Community.
2. Determination of where the City is and where do we want to
go.
3. Development and prioritization of goals and objectives for
the future that are also reflective of the public's goals
and objectives.
4. Development of action plans to carry out the goals and
objectives; and
5. Assignment of responsibilities for carrying out the action
plans.
Other items were listed but it was agreed that these fit the
categories of goals and action plans rather than expectations
and would be re-addressed during the goal-setting exercise.
2
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Goal Settinq Process/Procedures
Mr. Ray next explained the role of the facilitator, the role
of the participants, the goal-setting process and the
collaborative problem-solving process.
The role of the facilitator is to:
- Help members focus their energies on the tasks and stay
on track.
- Ensure that everyone has the opportunity to participate.
- Ensures that the group obtains process agreements.
- Remain a neutral meeting chauffeur.
- Serve as a recorder for visual group memory.
The role of the group members is to:
- Contribute ideas
- Listen to other's ideas
- State concerns
- Make commitments
- Ensure action steps agreed to are carried out
Mr. Ray went on to explain that "goal-setting", or what is
more commonly referred to today in the business community as
"collaborative problem-solving", is a process that enables
people to work together productively to address issues and/or
create opportunities. The desired end result of this process is
a consensus decision/agreement on solutions (goals) to implement
that all parties are willing to support. Goals are ends that
one strives to obtain and are usually directed at situations one
wants to change or improve.
The process for goal-setting, or collaborative
problem-solving, as viewed by Mr. Ray, is set in a framework of
moving and working through spaces. These spaces are Process
Design, Vision, Problem, Solution and Implementation.
3
"
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In the Process Design space members agree on a pathway for
moving through the spaces; in the Vision space agreement is
reached on an image of a desired future state; in the Problem
space problems are identified and agreed to; in the Solution
space solutions to the problems are identified, agreed to, and
prioritized; and in the Implementation space an action plan for
implementing the solutions is developed by consensus.
Team Exercise
After the explanation of the collaborative problem-solving
process the group was divided into two teams and worked on a
team building exercise. A copy of the exercise is attached.
The purpose of the exercise was to learn to work together as a
team, and to demonstrate to team members, that team solutions to
problems and team decisions were better than individual,
independent actions. Team members learned to listen to each
other and form consensus decisions. Team and individual scores
were then compared to the experts opinions.
Visions
After a presentation by the Chief of Police on the new
Community Policing Program in the southwest area, the group was
divided into two teams for the purpose of completing a "vision"
development exercise.
Mr. Ray began this element by explaining that a vision is
the ability to see something not actually visible, as through
mental acuteness or keen foresight. creating a vision is a way
to get agreement on an image of a desired future state.
4
'.
In developing a good vision the following principles apply:
- future does not have to be an extension of the past
- visions are usually time dated
- visions represent the values and beliefs of the
organization and community
- visions are sensory rich and inspiring
- a vision is a living, changeable statement that is a
useable planning tool
The teams were then directed to create a visual
representation, without the use of words, of what they perceive
the vision of the community to be. Once completed, teams
presented their pictures outlining vision ideas. The vision
ideas of each team were as follows:
Team 1:
- Beach and Shore Restoration
- Restore Tourism Industry
- Sun-Bright Future
- Light Industry
- Recreation - Citizens and Tourist
- Good Schools
- Family Emphasis
- Working Together
- Beautification
- Variety of Good Homes/Houses
- Redevelopment - Historic Preservation
- Balance - Ethnicity/Religions/Generations/Old/New
- What Citizens want is important
- Fiscal Balance - Affordability
- Don't depend on outside sources (Financially self-
sufficient)
- Work Hard - Responsibility
- Jobs-Stimulate Growth Internally
(That makes things - not just services - self-
sufficiency issue)
Team 2:
- Sunshine Rules - Rays spread out over community
- Happy
- Snorkeler
- Thinker - Intellectually rich community
- Pretty Houses
- No Drugs/Trash
- Trees - Lemon
- Diverse Population
5
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"
·
- Green $ - Tourism
- Good Medical Facilities
- Residential Parks
- Historic Preservation
- Good Industries - Light Industry
- Quality, High-end Housing
- Arts - Culture
- Happy Tourism - Recreation
- Revitalization of Commercial Area - Atlantic Avenue
- Beach and Shore Preservation
These elements were then consolidated. The consolidated listing
of vision elements is:
- Fiscal Balance
- Intergovernmental Independence
- Revitalization
- Historic Preservation
- Light Industry (Clean/Good)
- Quality Housing
- Tourism
- Recreation, Arts & Culture
- Sun-Bright Future - Optimism
- What Citizens Want
- Intellectually Rich Community
- Beach and Shores
- Balanced/Diverse Populations working Together
- Family and Neighborhoods Emphasized
- No Trash - No Drugs - Beautification
- Public Safety
- Good Infrastructure
- Image - Presentability
- Absence of "Hodgepodge" Rezoning
It was agreed that one or more members of the team would
develop a concise vision statement from the consolidated
elements/ideas. A draft of a vision statement is attached for
consideration at future workshops. Also, attached is a copy of
the Vision/Mission Statement developed in 1988 and re-adopted at
the Commission Goal Setting Session in 1990.
Goals and Objectives
The two teams worked independently for approximately four
hours developing goals and objectives. Mr. Ray reminded team
members to develop goals and objectives, in view of the vision
statements. After completing this exercise, each team presented
6
..
their goals and objectives. Feedback and clarification were
incorporated into the presentations.
Team #l's goals and objectives were presented by Mr.
Andrews. The goals and objectives developed by Team #1 were as
follows:
Light Industry
- Define Best 3 21st Century Industries -- Find Hook
(incentives) to get companies to locate in Delray if
necessary
- Survey existing industry for continued viability and
growth
- Network retired executive base to assist in identifying
and attracting new industry
- Lure Recession Proof Businesses
- More (City Official) contact w/Council of 100
Lobby Legislature for less sunshine (requirements as it
relates to attracting industry)
- Complete an Economic Base Analysis
Historic Preservation
- Create Tourist "Monterey, CA. " Program in one
Historic District
- Complete an inventory of historic minority sites and save
the Blakely & Spady House -- Use Planning Department for
survey help
- Validity to Designation of Historic Building
Quality Housing
- Create pocket C.R.A. 's (Single type Re-Development) by City
Commission to assist in redevelopment and housing improve-
ments
- Architect's "DAT" (Design Assistance Team) Sketch Program
- Tighten up Code Enforcement on Rental Housing
- Develop volunteer labor "Bootstrap" program
Non-Governmental--For Resident Owners Only
- Create a "Model" Block - may need matching dollars
Tourism
- Establish Tourist Visitor Center (Signage to Site)
- Provide better Beach access utilizing trolley system -
- Sink boats for Snorkeling (create snorkel reef)
- Study College Park, Georgia, Program to Create/Fund
a Conference Center
- U.S. Municipal "Challenge" Golf Tourney
- Develop more Hotel sites utilizing zoning tools
7
.
·
Intellectually Rich Community
- Develop an Arts & Letters Program
"Round Table" @ Tap Room (Speakers Bureau)
- Define "Seaside Walking" Village within O.S.S.H.A. For
resident program for writers, artists, musicians, CRA to
Fund
- Schools - (By Education Committee)
Establish more business/school links
*German Language Program
- City Government in Schools - Use League of Cities Program
- Local School Board for Programs
Revitalization - Mid West Atlantic
- CRA-City Commission-Residents/Business Owners
Stop Intermittent Development
Go Back to Big Plan
- Minorities - Explore already successful programs
Family-Neighborhoods
- Single Purpose C.R.A. by City Commission
- (Neighbor to Neighbor Program) By Neighborhood Task Force
- Architect Program - CuI De Sac
- Neighborhood I.D.
Interqovernmental Independence
- "Activism" to Reduce Bureaucracy
- No Impact Fee for replacement
"In-fill Housing"
Fiscal Responsibility
- Create a Beaches & Shores Sinking Fund
- Create a City Buildings Sinking Fund
- Work to increase general fund reserves to 10% of budget
- Consider deferred bond sale to hold down millage
- Increase Employee Productivity
Code Enforce/Plan Checkers
- Require Economic Impact Statements on all Ordinances
- Develop a model for Fiscal Forecasting
- Continue to attract private investment
Team #2 led by Mayor Lynch took a somewhat different
approach. Goals were categorized into four major
classifications with sub-classifications under each. The major
classifications were:
- Economic Development
- Quality of Life
- Presentability
- Fiscal
8
'!
Each member of Team #2 presented a section. Goals and
objectives developed by Team #2 were as follows:
ECONOMIC DEVELOPMENT
- Revitalization
Downtown - bring more people downtown
- increase night life opportunities
for young and old
- increase mixture of residential
dwellings in Downtown
- improve shopping, recreation,
and amusement opportunities
- support a trolley system
North Federal - Encourage Family recreation theme
area
- Liberalize Codes & Zoning
- try to attract bowling alley - mini
golf - batting cages
Mid-West Atlantic - Look at developing the area with
international shops and restaurants
- Improve the image of the area as a
safe place
- Increase the availability of parking
West-West Atlantic - Conclude Annexation
- Control intersection of Military and
Atlantic Avenue
West Linton - Annex property
- Control Intersection of Linton
Boulevard and Military Trail
- Housing
- Place an emphasis on single family
owner occupied higher quality housing
- New developments
(Density and tax values taken into
consideration)
- Redevelopment/In-fill Housing
(Lower in density/higher value to
improve neighborhoods)
- Want to increase substantially
middle income family housing stock
utilizing vacant land and
redevelopment of existing areas
- Industry
- Define Light Industry
- Specify locations for industry to
locate
- Perform an Economic Analysis and
inventory existing businesses
- State affirmatively what industry we
want and develop an action plan to
attack
- Utilize advisory boards to determine
what industry we want and Planning
Dept. to assist in statistical data
collection
9
~
·
- Schools - continue to support the re-use of
Carver
- recognize need to maintain a perma-
nent structure and presence at Carver
- Carver facility to coordinate the
encouragement of industrial develop-
ment
- Carver - Branch Library and Police
Sub-station
- Continue to pursue Elementary
School Site "s" in City
- Encourage Career Education School in
downtown, i.e. , Culinary & Art
- Want Delray students to attend
Delray Schools
(need to know numbers - need)
- Tourism
- Define Tourism vs. Resortism
- Encourage revitalization of Lavers
and the addition of a new hotel
- Attract tourists by promoting
- Beach
- Boating
- Convenient access to other tourist
attractions in South Florida
- Shopping
- Develop Japanese (Sister City)
Tourist Market
QUALITY OF LIFE
- Beach
- Seek out new methods that will
eliminate erosion
- Promote trolley and parking for
better beach access
- Market the beach better
- Plant Coconut Palms on the beach
- Encourage family uses on the beach
- Reduce outside regulation of the
beach, i.e., County, State
- Historic Preservation
- Encourage Development of a
particular style in the Historic
District
- Encourage Bed and Breakfast estab-
lishments in the Historic District
- Review Codes and Regulations to en-
sure they encourage renovation of
Historic Properties
- Recreation
- Promote and invest in beach, golf,
tennis
- develop activities for young people,
i.e. , skating, bowling, movies,
mini-golf, etc.
- Revitalize Family atmosphere at Lake
Ida Park
10
.,
·
- Arts & Culture
- Eliminate eyesores that hinder that
effort
- Concentrate Action in the OSHAD area
PRESENTABILITY
- Public Safety - Make Delray Beach the City where
drugs cannot be sold
- Encourage and expand the Cop on the
Beat plus community involvement
- Imaqe - Sell Delray Beach as Clean,
wholesome, family town
- Encourage private sector to market
themselves (JAZZ on the Avenue)
- Optimism
- Continue efforts to have Staff
Customer Orientation = Problem
Solvers
- Market our Community
- Provide recognition to Staff,
Citizens, etc. for improvements and
contributions to the City
- Encourage Editorial Board to Print
Positives
- Council of 100 - Ambassador
- Workinq Together
- Team, communicate, encourage
private sector, catch-up --
INCENTIVE
FISCAL
- Proceed with projects, goals,
development, balancing fiscal
responsibility with community needs
- Structure programs and finances for
minimum impact on millage
Categories and sub-categories developed by the two teams
were compared for likenesses and differences. This comparison
indicated that there are nine categories of mutual focus.
- Fiscal Responsibility
- Light Industry
- Quality Housing
- Historic Preservation
- Revitalization
- Schools
- Tourism
- Families and Neighborhoods
- Arts and Culture
11
.,
..
.
Differences remained between the two teams lists of
categories and specific objectives within categories. It was
agreed that the comparison process needed to be continued in the
next session to determine which of the remaining categories and
objectives would remain in the program and to set priorities for
the areas of focus.
Evaluation
The group was asked to evaluate the day and a half goal
setting session.
Positive comments were as follows:
- Communicating was made easy
- Team involvement with senior staff members was beneficial
- The open forum approach between team members and the
facilitator was good
- The facilitator did an exceptional job
- The process of going from general statements to specific
objectives was beneficial and a logical approach to the
process
Negative comments were as follows:
- The room was not adequate for the session; more wall space
was needed for the props
- The session was too short, need more time as a group to
complete the process
- Public input into the process is needed
Process and Time Table
It was agreed by all team members that additional work and
meetings were needed to complete the goal setting process. A
summary of the time table and process agreed to is as follows:
4/13-5/1 Staff summarization and organization of material
developed at the first session.
5/5 and 6/2 Workshops for City Commission and other team
members to formulate a vision statement and to
consolidate and prioritize goals and objectives
developed at 4/8-4/9 session based on cost, time
required, broad effect, need, do-ability,
practicability and legal issues.
12
.,
.
5/1-5/29 Review and input by Department Heads and other
staff.
5/20-6/5 Staff organize materials for public presentation.
}&
6/% and 6/23 Public input.
6/24-7/10 Revise to incorporate public input.
7/7-7/14 Reprioritize and approve.
August-Sept. Develop and finalize action plan. Assign
implementation responsibilities.
October Begin implementation.
.
13
·r
'.
.
VISION/MISSION STATEMENT
City of Delray Beach
1992
"It is the vision of the City of Delray Beach to
create a safe, beautiful, family-oriented community
with a diverse economic base, that enhances our unique
natural, cultural and historical resources which make
this an attractive community to tourists and a
diversified and balanced populace."
This vision statement is very similar to the one
developed in 1988. The vision ideas developed in your
goal-setting session this year could easily be
incorporated into the 1988 mission statement.
.,
..
. .
MISSION STATEMENT
City of Delray Beach
1988
Readopted 1990
"MISSION STATEMENT: The mission of the City of Delray
Beach is to create a renaissance that enhances the
unique cultural, historical, and natural resources
which make this an attractive community to a
diversified and balanced populace."
.,
,.
.
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