The URL can be used to link to this page

05-15-92 Special CITY OF DELRAY BEACH. FLORIDA - CITY COMMISSION SPECIAL MEETING - MAY 15. 1992 - 3:00 P.M. CITY MANAGER'S CONFERENCE ROOM AGENDA Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, such persons will need a record of these proceedings, and for this purpose such persons may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The City does not provide or prepare such record. Pursuant to Section 3.07 of the City Charter of the City of Delray Beach, Florida, Mayor Thomas E. Lynch has instructed me to advise you of a Special Meeting of the Commission to be held in the City Manager's Conference Room at 3 P.M. on Friday, May 15, 1992. This meeting has been called for the purpose of considering the following: 1. Purchase of Ocean City Lumber Property. 2. Approval of Change Order No. 1 to the contract with Elkins Constructors, Inc. in the amount of $92,316.77 to rebuild three ( 3 ) variable speed EIMCO drives for the clarifier tanks at the Water Treatment Plant; sandblast and paint the inside of the tank walls; and, miscellaneous maintenance welding of steel catwalks on top of the clarifier tank; with funding from 1991 Water and Sewer Revenue Bond - Lime Softening Covers ion (Account No. 447-5164-536-60.31. flLxmi1Jlclktp II~ Alison MacGregor Harty City Clerk " ,. , CH1tf Hill CONTRACT MODIFICATION Date: May 4, 1992 (CHANGE ORDER) Contract Modification No.: 1 Work Change Directive No.(s) 1 Owner: City of Delray Beach Project Name: Water Treatment Plant Improvements Project No. SEF30787,B7.70 Contractor: Elkins Constructors The following modifications to the Contract are hereby ordered: (Use additional pages if required) For 3 EIMCO treatment units, rebuild the variable speed crlve by Installing new motors, sheaves, belts end different gear ratio, welding all overlapping metal on the mechanism walkway, replace bolts and any steel supports and provide steel patching Including welding as reaulred, sandblast and provide 3 coats of System No. 1 paint to a thickness of 12 mils on the inside walls from the top of tanks to the floor. provide the parts listed In PACM No.1, pay for used parts only, recrate and pay return freight on all unused parts. provide necessary contractor labor and eaulpment for any repair work deemed necessary. The RFQ does not include any structural repairs to the concrete tank walls or base. " Contract Amount Contract Time (Calculate Days) Original $ 3.985.00100 Original Duration 365 Days Previous Contract Modifications $ -- Previous Contract Modification -=- Days (Add/Deduct) (Add/Deduct) This Contract Modification * $ 92, 316. 77 This Contract Modification o Days (Add/Deduct) (Add/Deduct) Revised Contract Amount $ 4,,077,316.77 Revised Contract lime 365 Days The Revised Contract Completion Date is: February 9 . 1993 * The actual cost of the change is to be determined by force account. The estimated . . Contractor Engineer Recommendation By: - By: By: ~Æ_____ é~.-L-¡ Date: Date: Date: ') -'-í - 'i '- (2.4) REV 12/90 FORM 273 '. ·. MAY 4 '92 10:06 ELKINS CONSTRUCTORS PAGE.02 . ELKINS -- tMI4..... Jlttlt ~___ CONSTRUCTORS INC. May 4, 1992 Ms. Eleanor Carney, P.E. CH2M.Hill Hil1sboro Executive Center North 800 Fair_ay Drive Suite 350 Deerfield Beach, PL 33441 Subject: Delray Lime Conversion EIMCO Treatment Unit Maintenance Work Directive No. 1 Request For Quotation No. 10 Elkins Change Order Proposal No. 4 Dear Ms. Carney; The above referenced Work Directive directed Elkins to proceed with ordering the pa~ts recommended by EIMCO for the maintenance of EIMCO treatment units 1, 2, and 3 while each unit is out of eervice during the inspection servic.es to be performed as per the contract documents. As such, those parts have been ordered and, we are now waiting confirmation of the delivery date at the jobsite. In order for the City of Delray Beach to alloeate funds to perform additional work required int the t~eatment units, we have prepared the following cost breakdown to be used as an estimate of coasts anticipated. It is understood that the final change order amount will calculated on a time and material basis. The attached cost estimate is based on infor~ation and input from the following sources: 1. The Delray Beach WTP pe~8onnel reviewed the EIMCO spare parts list add, based on the number of years the treatment units in question have been in service, e8t~ted that approximately $8000.00 of the original $60,526.80 parts list would be us~d during the maintenance of each unit. 2. Based on estimates by the EIMCO sales and services representatives, we established the estimated return fre1ghc coste, variable drive rebuilding coets, and the amount of Elkins labor required to actually perform the additional work required. 3. During an onsite inspection of the treatment units with Mr. Don Haley. WTP Head Operator. it was agreed that the existing treatmedt unit steel support members would require some minor welding and bolt replacement after sandblasting (painting to be performed under the original contract scope of work) due to the rusting evident at seams and corners. Aho} it was determined that vhile the treatmedt unit was out of service, the unit exterior walls should be sandblasted and repainted. The cost estimate shown allocates fund9 for this work as required. (Please note that the sandblastina and painting of the existing treatment unit interior _a11s will be performed on a lump sun basis). -.-... .-.. - \";om.llC'L;'.' . MC"'I,:III . 1..11'111)' ., ,. MAY 4 '92 10:07 ELKINS CONSTRUCTORS PAGE.03 ELKINS CON S T It U C TO It S I N C: Page '!'wo Ms. Eleanor Carney. P.E. CH2M Hill May 4. 1992 Please review the attached breakdown and forward a change order in the amount of $92.316.17 as soon a. possible so that we can proceed with this work. Contingent upon the spare parts delivery. Elkins plans to begin the shutdown of Treatment Unit No. 1 during the week of Hay 18. 1992. Should you have any comments or questions. please contact this office. David Hamilton Assistant Project Manager DR/k.eh cc: M. L. McMurray J. Noerr Enclosure Cummerclal . MecllclI) . l"'lIry " · : MAY 4 '92 10:08 ELKINS CONSTRUCTORS PAGE.04 I . I ELKINS CON S T R veT 0 R S i N "¿a REQUEST FOR. QUOTATION NO. 10 Elkins Change Order Proposal No. 4 EIMCO Treatment Unit Cost Estimate Material EIMCO spare parts (3 units @ $8,000.00).................... $24,000.00 Parts freight back to EIMCO................................ 2t500.00 Variable drive units (3 units @ $5.000.00)................. 15,000.00 Misc. steel and bolts (repair as required-3 units @ $800.00) 2,400.00 Small tools and consumable (3 units @ $500.00)............. 1,500.00 ELMCO Service Repre8~ntative ($730.00/døy) (10 days per units in orig1nal scope of ~ork) Replace variable drives (3 units @ .$730/day x 3 days) 6,570.00 Install Spare Parts (3 units @ $730/day x 2 days) 4,380.00 Sub-Total. . . . . . . . . . . . . . . . . . . . . . . . . $56,350.00 Fee - 1'%.....~................... 8,452.50 $64 ,802.50 Labor Replace Spare Parts (3 unit. - 3 days, 2 Mechanics @ $17.05/hr).............. $ 2,455.20 Rebuild variable drives (3 units x 3 days, 2 mechanics @ $17.05/hr).............. 2,455.20 Weld Misc. steel (3 units x 2 days, 1 welder @ $35.00/hr).. 1,680.00 Sub-Total.......................... $ 6,590.40 Fee - 15%..................... II .. .. . . . 988.56 $ 7,578.96 Rentala Storage Trailer (5 œonths @ $150.00/Mo).................... $ 750.00 Welding machine (3 units x 3 days @ $165./day)............. 1,485.00 $ 2~235.00 Subcontractor '\ Sandblast and Paint Interior walls of treatment unit 1. 2. and 3 - see attached q~ote..................... $14,400.00 Fee - 15%......................... 2,160.00 ~16,560.00 Sub-Total. . . . . . . . . . . . . . . . . . . . . . . . . $91,176.46 Bond & Insurance (1-1/4%)......... 1,139.71 Total Change Order Estimate....... $92,316.77 , \ -.- c; U In mer C I a I . M 8ft I C :11 . U! III r y " , MAY 4 '92 10:08 ELKINS CONSTRUCTORS PAGE.05 'prON COATINGS .'·'.''PT-r"': ..... .".. ~ .... "'_TI I' TEL No.1-e13-351-aS73 APr.29,92 3:39 P.02 '.. ) . ,,\ ,,1.+ ' FROM, 11111II I ~ ,,<~~<~~ ¡ II \\\\\" PIN1UlnTON . I I I \ INDUgTIUAL , I I C01\TIN09 ! I I I I DATE: 04/29 .. ¡ P.O. BOX 48957. SARASOT~ FLORIDA 34230 (613)359-3960 / FAX (813)351nSS73 " , 4· '. I~ L DIWPog~L ~ Äl'Tf.NTlON: 1Io.1WII:U'1II'~'Mlliltl;~\t!II'''''''',~ICftL."':I:~'''l'IIljII!rt,,·..iI.~:Ulllllllmr1lllWl!tfI.WI1 t'~~"""4....w_,llft~4¡."I.lrQtIL ~~.!!II"'IIII~~ ~.O'O'AL .~ITt.Þ ~O !f01II YO .. ".'0- ~T' 11t1~!Ir,"""'_I!~""""'~'IU"'JIIi/I"".,!!:...."'~'It.'~:IeI;:''I::r..UI:urI'lfIf'l\Wll''ilif1 _II!!~_MI ELKINS CONS'Z'RUCTORS\ BEACH W.T.P. 4~Ol BEVERLY ~VE 1011\ CKSONV I LLF. . TL ":\I.IiL_JIII,.~""'''''''¡''IIoo,...IÜWIIII;'''I._tt.'_'~:öllõi1l'òIõXi"~'IJ'~..:aIl:·.III!II"""tIóIIo __tw~~n:NIII___It~~_þ~""'''' WI KIR""T 'ØO~óø. TO PU..reM .t~ fM. NITaRlltS ARD "R'OR~ ILL TN' LalOR _.c'ItaRY '01 ,.. COft~LlTt~ 0" SANDBl.ASTING ~ND PAIN'rING OF INTERIOR CONCRETE WALLS IN THE EUiCO REÄ CLARrFIER UNITS .1. *2. *3 ~LL "aT.aIIL 1. fUa.A~f~ TO II AS '~'CI'I'D. ~NÐ TN. AIO" to.. fa .. 'I.'ORMJD I~ ACCOID..e. 'I~ Tft. Þ..V1~i' lr.Þ 'PSCt'101 SUI"'TTøn rOR '.OVI wØ'K IIND COftrLftT.. IN ~ IU~TAMTIAt .Olk_.øLrKI "ARRIR ro. 1M. .va 0' FOURTEEN THOlJSAND FOUR HUNDREO ----------.-------------..... I>ðLLlI6 ($14,~OO"OO ) .t,," UYIUIIITS TO.W ''''0' ~. ,OLI.OMI As per Contract Documents - - ,. . .... - """ ,....... ... .......... . .n " .,. _ __......... I."" .. ..... .'....,. ... ·..·.._......._...,.._~.~...__......,I.h"..... ... '..... ',_ -;_____._.....___.. ........ __...,_.....__........_____.... .""," ". .... ........__ ,_._ allY UT.,,"IO.. OR DlfUTIOII '''OIl uon .'lnrICaTfClIIIJ t-VOLVSIf. lnaA con. .n., II. llaevrn (fLY \/1'. VIU'f'f1ll OllDIIlIf. 11111 \'ILI,. ue ..tRi eHa... OV__ a"Þ A'DV' '"I .etrN_ta, ALL 1.~.IW~T' CO.1!....T urow IT. f.... leclo.-T. O. OrL~Y. IIYOMD 0011 C(>«",,.OI., C>WII C__Mt '~~¥. TOR.1DO ~~p ~k. ..c.øsa.T 1..~.kMt. UPON i,ova ~~, WOR._ax'e CØN~~"TtÞN A.n 'VB~Jç LI~IJL}TY 001 UQO WØI"1 ' T~II"" OVT þY CANAL INCORPORATED D. E. Þ.. PINKERTON INDUSTRIAL CQÃT!NGS. . RU"'CTnlLLY ,uI.!n.o PINKERTON !ND\JSTRI:AL COJ\TINGS I ~...!t5~~ ~ I . I. D~ ID L. PINKE TON, VICE PRESIDENT "orl. THr. 'RO,ðsAL _AY .. WJrHDRaww IY UI I' No? lGClPTlO WITHI. DiV, ... " . ,j "".- -- "...................,.. "'" 1_ . _ .., -.........._....__.__..... ... .1...· ...,.._..,...,.__·_....~.....If__________..,...I.I.oI............·,_..._"'..I'W...·......---.-·--·-,·._....,. t.."_·,, , ACCEPTANCE O~ PROPOSAL ))lct'VJB. ÞJ19:;.~·.ftL·li·¡¡Bi·a.·õVr~~~~Å¡;v" ... _...__.~~ .~. ... ------ .~....~. u_. .__ .._.......... - __ _0W''-- " ,. W, T.~· 30787B.GNl , Cp" t (eIlct GNV P(Ç>jedV4>. 'f/-zZ INSPEC'i10N/EVALUATION OF EXISTING REACfOR CLARIFIER "4.6 MECHANISMS 1 " A. Inspect ~d evaluate the existing reactor clarifier drive, support structure, and rake mechanisms for treatment units 1, 2, and 3 by using qualified field engineers. Provide three copies of the final report to Owner. When the CONTRACTOR is ready for inspecting the first treatment unit and has given the OWNER two weeks minimum prior notice, the OWNER will drain and clean the treatment unit. The inspection engineer shall work with the CONTRACTOR'S staff to disassemble the rake and turbine drives, measure, test, and inspect for wear and deficiencies requiring maintenance and/or replacemen~. The other two treatment units shall be inspected/evaluated in a similar manner with the specified OWNER notification. The CONTRACTOR shall include' in his bid all costs associated with these evaluations, assuming the OWNER prepares the units for inspection, one time only per unit, and not necessarily immediately following one another (three trips minimum by the inspection engineer shall be included). The CONTRACTOR shall furnish necessary ladders and scaffolding to provide access to all areas of the mechanisms. The report shall be detailed and include structural analysis by a li:ensed professional engineer, torque limitations of structure and drive, and estimated remaining life at anticipated continuous torque loads. · ."l ·4.7 PAINTING EXISTING TREATMENT UNITS 1, 2, AND 3 "A. Sandblast and paint all existing steel components of treatment units I, 2, and 3, including all internals, support structures, drive assemblies, stairs, platforms, walkways on treatment units 1, 2, and 3 and all steel components of those walkways, stairs, and aerators between the treatment units 1 and 2, and 3 and 4, and between all treatment units and the filters. Paint submerged metal using paint System No.1, and exposed metal using paint System No.5, except use paint System No. 4 for submerged and exposed steel components of the aerators. Section 13201, LIME SLAKING SYSTEM: A. Page 3, Paragraph 2.1.A, DELETE the words" ...no substitutes." B. Page 4, Paragraph 2.7.B, CHANGE the delivery rate of the feeder from" ...30..." to " .. .15.. . II cubic feet per hour of quicklime. C. Page 8, Paragraph 2.13.B, CHANGE the minimum horsepower requirements for equipment numbers M-3-4-1-1 and M-3-4-2-1 (Lime Slaker Agitator) from "1" to ',¡¡,i SEF30787.B2 00005 6 . ADDENDUM NO. 1 . ., " ,-ii~"'"...-f~:.·-" ~~~'~"""Íf,~,>,j·",-.-.,:..~_\¡; ~ -. LU.T.P c...c",t,qd· Pfl~'je~t AJðéfl-ZZ. of CONTRACTORS in the type of work involved in this contract. The Bidder must submit proof this requirement has been met. i 28. Indemnification. The Bid shall include in its price the sum of $10.00 in consideration for the indemnification provision. The indemnification provision contained in section 6.30 of the general conditions is incorporated herein, and made a part hereof, as if fully set forth herein. 29. continqencv Allowance. A contingency allowance is included as part of Schedule of Bid Prices. The Bidder is required to include specified allowances in the Lump Sum Bid. Prior to the initiation of any expenditure of any contingency allowance, an executed formal Change Order is necessary for the utilization of contingency funds. The method for computing Change Order dollar amounts shall be as specified in the General Conditions. ---- . IB-14 - ., I ,¡ . ~ . . ~_.__._- -,- -._.- ~~- --- ------ RESOLUTION NO. 54-92 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AUTHORIZING THE ACQUISITION OF CERTAIN REAL PROPERTY AS HEREINAFTER DESCRIBED BY THE DELRAY BEACH COMMUNITY REDEVELOPMENT AGENCY BY PURCHASE; PROVIDING FURTHER, THAT THE CITY COMMISSION OF THE CITY OF DELRAY BEACH FINDS THAT THE CERTAIN REAL PROPERTY EXISTS IN A BLIGHTED AREA AND THE REHABILITATION, CONSERVATION OR REDEVELOPMENT, OR COMBINATION THEREOF, OF SUCH AREAS IS NECESSARY IN THE INTEREST OF THE PUBLIC HEALTH, SAFETY AND WELFARE OF THE RESIDENTS OF THE CITY OF DELRAY BEACH; PROVIDING AN EFFECTIVE DATE. WHEREAS, by Ordinance No. 46-85, adopted by the City of Delray Beach, Florida, the City Commission of the City of Delray Beach, Florida, created the Delray Beach Community Redevelopment Agency; and, WHEREAS, pursuant to Section 163.355, Florida Statutes, the City of Delray Beach, Florida, finds that the properties described herein constitute blighted areas and that the rehabilitation, conservation or redevelopment, or a combination thereof, of such areas is necessary in the interest of the public health, safety and welfare of the residents of the City of Delray Beach, Florida; and, WHEREAS, pursuant to Section 163.370(1) (e) (2), Florida Statutes, the Delray Beach Community Redevelopment Agency possesses the power to acquire by gift, purchase or eminent domain any real property within the Community Redevelopment Area; and, WHEREAS, pursuant to Section 163.370(3) (a), Florida Statutes, prior to the approval of a community development plan or modification thereto, the Community Redevelopment Agency may acquire real property with the approval of the governing body; and, WHEREAS, the City Commission of the City of Delray Beach, Florida, desires to approve or authorize the acquisition of the property hereinafter described by the Delray Beach Community Redevelopment Agency by purchase. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. The recitations set forth in the "WHEREAS" paragraphs above are incorporated by reference herein as findings of fact upon which this resolution is based. Section 2. The Delray Beach Community Redevelopment Agency is hereby authorized to acquire by purchase that certain property located at 22 Railroad Avenue, Delray Beach, Florida, and being more specifically and legally described as: The South 144 feet of Lot 1, Lot 2 (LESS the North 1.8 feet of Lot 2) , Lots 3, 4, 5, 6 and 7 and the South 144 feet of the 16 foot abandoned alley lying East of and adjacent to Lot 7 and lying East of and adjacent to the South 69.30 feet of Lot 6, Block 84, according to the Plat of the TOWN of "LINTON", now the TOWN OF "DELRAY", as recorded in Plat Book 1 , Page 3, Public Records of Palm Beach County, Florida. '. . .1} ,1'>' . . -.»..-' .__.__._._-~._- -- _._--------_..._--,------_._._---_._._------_.~ --- -----~._- Section 3. That this resolution shall take effect immediately upon passage. PASSED AND ADOPTED in special session on this the 15th day of May, 1992 . ~~L- ATTEST: [JtMnV1J!f'_)// I ~ J/{l¡ 7:y- City C erk . - 2 - Res. No. 54-92 " ·. . . PLANNING AND ZONING DEPARTMENT MEMORANDUM TO: ÇJAÌ\\D HARDEN, CITY MANAGER __ ,~ \ \ 1., V(jß-j FROM: A - D~'(yJA~DIRECTOR- DEPARTMENT OF PLANNING AND ZONING DATE: MAY 15, 1992 SUBJECT: CITY COMMISSION SPECIAL MEETING OF MAY 15, 1992 RE: POSSIBLE PURCHASE OF OCEAN CITY LUMBER SITE The following is provided in response to your inquiry of yesterday afternoon. 1. I suggest that you seek the services of Bob Feiderspeil for the City Commission meeting as he is well versed in the procedures for bidding at this specific auction. He has prepared for the C.R.A. bid. 2. There is a known appraised value. That information can be obtained from Chris Brown, Director of the C.R.A. 3. It is necessary to have a check on-hand for the amount of the bid. It may be necessary to have appropriate staff members at the auction to execute a check or to provide authorization for the use of personal funds with reimbursement. 4. Whîle there is a period in which the bid can be made void, there is a penalty of loss of 10% of the bid. 5. No matter who obtains the property, its future development is subject to zoning regulations. The previous use was non-conforming and has lost its "grandfathered" status. Permitted uses in the C~B.D. zone district may be established without requirements for parking or site beautification. However, any exterior and site improvement which does occur will required SPRAB review and approval. 6. Use of the Decade of Excellence allocation of $500,000 is guided by text within Part IV of the Comprehensive Plan (page IV-9) which was amended in October, 1991, to be consistent with the bond language. The text reads as follows: Redevelopment "Seed Money" $ 500,000 " '. - - - . City Commission Documentation ~ Special Meeting of May 15, 1992 Possible Purchase of Ocean City Lumber Site Page 2 This item provides funding for the acquisition and construction of various neighborhood improvement projects in the Old School Square area of the City, including but not limited to the acquisition of certain properties and existing structures and all costs incidental thereto. Remaining monies will be used to redevelop the Pineapple Grove district. A Policy within the Land Use Element provides the following: Policy C-4.8 A Neighborhood Plan shall be prepared for the "Pineapple Grove" area in FY 90/91. The neighborhood plan shall be prepared under the auspices of the Cityts Development Services Group. An amount of approximately $500,000 which is designated as "redevelopment seed money" in the 1989 G.O. Bond program shall be used for redevelopment purposes in the Pineapple Grove area with the specific use determined through the neighborhood planning process. Given the two above cited references, use of the Decade of Excellence funds for acquisition would not be inconsistent with the Comprehensive Plan. I note that the Pineapple Grove Neighborhood Plan has been prepared in draft form and would accommodate the use which is under consideration. 7. Since the previously stated purpose of City acquisition is, in-part, to assure that the site is (re)developed in a timely manner, it may be prudent to condition any bid authorization with a limit such as at the appraised value or at 75% (or some other percentage) of appraised value. This suggestion is based on the premise that a bidder who approaches or exceeds appraised value would not acquire the property only for appreciation purposes. DJK/T:SPECCC.DOC '. ,. WEEKLY STATUS REPORT May 22, 1992 1. OCEAN CITY LUMBER PROPERTY - The CRA closed on the acquisition of the Ocean City Lumber lot at 70 N.E. 2nd Avenue on Thursday. They advanced the funds for the closing pending receipt from the City of the amount authorized out of the Decade of Excellence bond. 2. QUARTERLY ACCIDENT REPORT - The accident report for the period January 1 through March 31, 1992 shows that the City is well on the way to meeting the 5% reduction in accidents as set forth in the Safety Officer's Goals and Objectives for 1992. The compilation for April reveals a reduction in accident rates, and it should also be noted that there were no vehicular accidents during the month of April. These statistics reflect the positive effects of the safety program and the departments willingness to comply with safety directives. 3. ELKS CLUB FLORIDA STATE ASSOCIATION CONVENTION - Sunny South Elk Lodge 671 will be kicking off their State Convention with a parade on Saturday, May 23, 1992. The parade will begin at 10:00 a.m. from City Hall and proceed west on Atlantic to 10th Avenue, south to 1st Street, and then north to 9th Avenue where the parade will end. ~