07-07-92 Special/Workshop
CITY OF DELRAY BEACH, FLORIDA - CITY COMMISSION
SPECIAL/WORKSHOP MEETING - JULY 7, 1992 - 6:00 P.M.
FIRST FLOOR CONFERENCE ROOM
AGENDA
Please be advised that if a person decides to appeal any decision
made by the City Commission with respect to any matter considered
at this meeting or hearing, such persons will need a record of
these proceedings, and for this purpose such persons may need to
ensure that a verbatim record of the proceedings is made, which
record includes the testimony and evidence upon which the appeal
is to be based. The City does not provide or prepare such
record.
SPECIAL MEETING AGENDA
Pursuant to Section 3.07 of the City Charter of the City of
De1ray Beach, Florida, Mayor Thomas E. Lynch has instructed me to
advise you of a Special Meeting of the City Commission to be held
in the First Floor Conference Room at 6:00 P.M. on Tuesday, July
7, 1992.
The meeting has been called for the purpose of considering the
following:
1. ./ Bid Award/Housing Rehab (Police Substation Property at 141
S. W. 12th Avenue) to Intercontinental Construction Company
(Y1 / A-n in the amount of $36,430, with funding from Community
Development/Capital Outlay - Neighborhood Improvement (Acct.
5-0 #118-1974-554-61.72) and CDBG Housing Rehabilitation (Acct.
#118-1963-554-60.23) .
2. ~Presentations by architectural firms with respect to the
tennis center/stadium project.
~0 3. ¿Selection of an architectural firm for the tennis
center/stadium project. Rank the architectural firms and
authorize staff to enter into contract negotiations with the
top-ranked firm.
4. Site selection for the 1993 tennis tournament.
Of.fr.'P!!-~f!afity
City Clerk
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City Commission Special/Workshop Meeting
July 7, 1992 - 6:00 P.M.
Page Two
WORKSHOP AGENDA
1. Discussion regarding the organization of a task force to
look at promotional/alternative uses at the tennis
center/stadium. (Commissioner Mouw)
2. Discussion with regard to funding for major capital
projects.
3. Commission Comments.
A. Meeting of July ~, 1992
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M E M 0 RAN DUM
TO: TED GLAS, PURCHASING ADMINISTRATOR
FROM: DOROTHY ELLINGTON, CD COORDINATOR ß-. f'
THRU: LULA BUTLER, COMMUNITY IMPROVEMENT DIRECTO~
DATE: JUL Y 1, 1992
SUBJECT: HOUSING REHABILITATION PROGRAM
Attached, please find Community Development's Housing
Rehabilitation package, Bid #92-58. This package is submitted
for the Special Meeting scheduled for JULY 7, 1992.
This package is submitted to your office per Purchasing Policies
and Procedures.
HR2/PAGE2
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Agenda I tem No.:
AGENDA REQUEST
Request to be placed on: Date: July 1, 1992
Regular Agenda
xxx Special Agenda
Workshop Agenda
Consent Agenda When: July 7, 1992
Description of item (who, what, where, how much) : Police Sub-
Station to be rehabilitated under Community Development Block
Grant and Bootstrap Total cost of Project $36,430.00
(Example: Request from Atlantic High School for $2,000 to fund
project graduation).
ORDINANCE/ RESOLUTION REQUIRED: YES/NO Draft Attached: YES/NO
Recommendation: Recommend approval of Community Development Block
Grant Program Housinq Rehabilitation Grant Awards and Contract
Awards from account numbers #118-1963-554-60.23 and
118-1974-554-61.72
(Example: Recommend approval with funding from Special Events
Account No. 001-3333-555-44.55).
Department Head Signature: ~~cr- __
. ¡,
City Attorney Review/ Recommendation (if applicable):
Budget Director Review (required on all items involving
expenditure of funds):
Funding available: YES/NO
Funding alternatives: (if applicable)
Account No. & Description:
Account Balance:
City Manager Review:
Approved for agenda:~/NO !1~
Hold Until: '
Agenda Coordinator Review:
Received:
Placed on Agenda:
Action: Approved/Disapproved
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M E M 0 RAN DUM
TO: David Harden, City Manager
FROM: Dorothy Ellington, Commun1ty Development, Coordinator
THRU: Lula Butler, Director Community Improvement~
DATE: July 1, 1992
SUBJECT: Community Development Block Grant Program Activities
Police Substation Rehabilitation
Special Commission Meeting Agenda/July 7, 1992
ITEM BEFORE THE COMMISSION
This is to request approval to award a contract in the amount of
$36,430 for the rehabilitation of a two-family dwelling unit to
be used temporarily as a police substation. Funding is available
in Accounts 118-1963-554-60.23 (CDBG) and 118-1974-554-61.72
(Bootstrap).
BACKGROUND
As part of the City's efforts to stabilize an area known for
an excessive amount of crime activity, the Police Department
identified a need to establish a substation to assist in its
community policing activities. This action is supported by
property owners of the area and in fact will be a welcomed
addition to the area.
On May 26, 1992 the City Commission, through Resolution No.
61-92, approved the purchase of property located at 141 SW 12th
Avenue for the purpose of establishing the police substation.
Closing for the project was held on June 12, 1992. The contract
price for the acquisition was $30,000, having previously been
negotiated by the Community Redevelopment Agency.
The property was declared an unsafe structure through resolution
58-92 and requires substantial rehabilitation to comply with code
requirements. Federal regulations at 24 CFR 570.201(c) and 24
CFR 570.208(a)(1) identify such activities to be eligible for
CDBG assistance. In order to reduce the impact on the federal
funds, $3,500 in exterior improvements will be accommodated
through the Bootstrap program. Once it is determined that the
area has been stabilized, the property will be reconverted to
residential use and sold to house low/moderate income families.
The Police Department staff were successful in securing a
donation for the air conditioning and burglar alarm systems,
while the City's Horticulturist was able to get donations for all
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plants, shrubbery and labor to complete the landscape plan.
Additionally the Allstate Foundation has provided a grant of
$15,000 for furnishings and other equipment.
Inspection of work will be done by the City's Building and
Inspection Department and the Community Development Division.
Detailed work write-ups and the individual case file is available
for review at the Community Development Division Office. The
Contract Award and Bid Summary sheet are attached for your
reference.
RECOMMENDATION
Staff recommends a contract be awarded to the low bidder,
Intercontinental Construction Company for the amount of $36,430
from appropriate budget line items.
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CITY OF DELRAY BEACH
COMMUNITY DEVELOPMENT DIVISION
BID INFORMATION S~EET
.
BID» : 92-~
APPLICANT: CITY OF nF.T.~AY RRAr.H
APPLICATION »: POT.TCE SIJH-RTATTON
PROJECT ADDRESS: 141 SOUTHWEST 12TH AVENUE
DATE OF BID LETTERS: JUNE 16, 1992
pATE OF BID OPENING: JUNE 26. 1992'
NAME OF CONTRACTORS AMOUNT OF BID
ABI$SET CORPORATION - $
B & JR CONSTRUCTION ~
CSB CONSTRUCTJON, INC. ,$
.
LST CONSTRUCTION OF PALM BEACHES $
GAMZO, INC. , $44,351.0,0,
GREGORY ,CONSTRUCTION INC. $
HENRY L. HAYWOOD 1;
INTERCONTINENTAL CONSTRUCTION CORP $ 36,430,.0,0,
NARK GRIFFI'rH $
MJD CONSTRUCTION SERVICES $ 49,621.0,0,
MSL CONSTRUCTION, INC. $
M.S.~. CONSTRUCTION $
~RESTON CONSTRUCTION $
PAUL GEORGE BUILDERS $
RAY GRAEVE CONSTRUCTION INC. $
SOUTH FLORIDA CONSTRUCTION $ 43 ,80,5.00,
.
ROBERT CHARLES BUILDERS $
JARED KANE CO., INC. $
IN - HOUSE ES~IMATE: $ 36.440.00
CONTRACTOR AWARDED CONTRACT: INTERCONTTNENTAY, CONSTRUCTION CORP. .
BID/CO~TRACT AMOUNT: 1; 36.430,.90,
COMMENTS: LOW BIDDER ,. . ,
. . ,
BIDFORM/PGl
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'Jning Day Mullins Dierdorf Ine
Planning
Landscape Architecture
Architecture
Industrial Design
Graphic Design
Interior Design
Space Planning
CITY OF DELRAY BEACH, FLORIDA
TENNIS CENTER
AGENDA July 7, 1992
I. Introductions
II. Completed Tennis Facilities Experience
III. Design Evolution
IV. Design and Planning Issues Summary
Browning Day Mullins Dierdorf Inc Indiana James E. Browning
Keith & Schnars Florida Daniel Alan Day
Craig W Mullins
Hanscomb & Associates Florida John M. Dlerdorf
Jonathan R Hess
Bliss & Nyitray Florida 334 North Senate Avenue
Global Consult New Jersey Indianapolis, Indiana 46204
Art & Architecture Florida 317.635,5030
FAX 317.634.5409
Modern Engineering Florida Indianapolis
LouIsville
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[ITY DF DELIAY BEA[H
100 N,W, 1st AVENUE . DELRAY BEACH, FLORIDA 33444 . 407/243-7000
MEMORANDUM
TO: David T. Harden, City Manager
FROM: ~ert A. Barcinski, Assistant City Manager/
Administrative Services
SUBJECT: AGENDA ITEM # ~ COMMISSION WORKSHOP JULY 7, 1992
ARCHITECT SELECTION - TENNIS STADIUM
DATE: July 2, 1992
ACTION
Presentations will be made to City Commission by five firms
short-listed by the staff review team. Commission is requested
to rank at least three firms and direct staff to negotiate a
contract.
BACKGROUND
Requests for Qualifications for the design of a tennis stadium
was advertised on June 14th. Approximately 87 RFQ's were sent
out. We received proposals from nine firms (list attached.) A
staff review team reviewed all proposals and met on Tuesday,
June 30th, for the purpose of developing a short-list for
presentation to City Commission. The following individuals were
part of the review team:
Jeff Kurtz, City Attorney
Sharon O'Conner, Liddun International Representative
Joe Weldon, Director of Parks and Recreation
Joe Safford, Director of Finance
Ralph Hayden, City Engineer
Robert Barcinski, Assistant City Manager
The following criteria were used in evaluating each proposal:
1) The firm's experience in tennis stadium design, both
permanent and temporary facilities.
2) Firm's experience in working with tennis tournament
officials and understanding of tournament needs.
3) Staff qualifications and experience in stadium design.
4) Staffing capacity to complete the project in a fast
track mode.
5) Understanding of the City's needs.
6) Drawings and sketch plans submitted.
THE EFfŒ-n ALWAYS MATTERS
'.
CITY COMMISSION WORKSHOP
July 7, 1992
Item #
Based on these qualifications, five firms were selected. They
are:
- Browning Day Mullins Dierdorf, Inc.
- Swanke Hayden Connell Architects
- Fullerton Diaz + Partners, Inc.
- Digby Bridges, Marsh and Associates, P.A.
- &pillis Candela & Partners, Inc. In Association With
Rossetti Associates Architects
The overwhelming consensus selections of the entire review team
were Browning Day Mullins Dierdorf, Inc. and Spillis Candela &
Partners, Inc. In Association With Rossetti Associates
Architects. Approximately five other firms were evaluated as
being very close with the final selection, after much debate of
the three other firms selected.
Additional background information, along with the proposals of
the firms, is provided as back-up.
RAB:kwg
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Consultant Browning, Day, Mullins, Dierdorf, Inc.
Indianapolis, Indiana
Staff 27 Architects
6 Landscape architects
1 Planner
16 Draftsmen
Total staff in the firm 60
Sub Consultants
civil Keith & Schnars
Cost Est./Scheduling Hanscomb & Assoc.
Structural Eng. Bliss & Nyitray
Tennis Court Consultant Global Consult., Sheldon Westervelt
Permit & site Admin. Art & Architecture, John Vaugn
Mech./Elec. Modern Engineering (MBE)
Landscape Arch. Browning, Day, Mullins, Dierdorf,
Inc.
Recent proiects
ATP Championship Tennis Stadium 10,500 seats
Kings Island, Ohio 1982-1991 $10 million
Connecticut Tennis Center 15,000 seats
New Haven, Connecticut 1991 $18 million
Washington Tennis Center 10,000 seats
Washington, DC 1986-1988 $9.5 million
Racquet Club of Memphis 5,000 seats +
Memphis, Tennessee (interim expansion)
Indianapolis Sports Center 10,000 seats
Indianapolis, Indiana 1980 $7 million
1996 Olympic Tennis stadium 10,000 seats +
Athens, Georgia proposed
Center National de Tennis
Montreal, Canada
Los Angeles Tennis Center 8,000 seats
Los Angeles, CA 1984 $8 million
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Consultant Spillis, Candela & Partners, Inc.
in Association with Rossetti Associates
Architects
staff 50 Architects 7 Mech. Eng.
3 civil Eng. 1 Planner
14 Const. Insp. 24 Draftsmen
6 Electrical Eng.
Total staff in the firm 170
Sub Consultants
Tennis Stadium Design Rossetti Assoc. Architects
Consultants
structural Engineering Irwin G. Cantor
Landscape Architecture Wallace Roberts & Todd
AUdio-Visual; Public Joiner Consulting Group
Address Systems
Recent Projects
UTSA Tennis Center 23,000 seats
Flushing Meadows, NY 1995 $130 million
International Tennis Center Stadium 7,500 perm., 6,500 temp.
Key Biscayne 1993 $17 million
Biltmore Tennis Center 10 hand courts plus facilitites
Coral Gables, FL 1980 $3.5 million
The Palace of Auburn Hills 22,000 Indoor (multi use)
Auburn Hills, MI 1988 $62 million
,. .,'.,
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Consultant Swanke, Hayden, Connel Architects
Miami, Florida
Staff 71 Architects
7 Planners
41 Construction Engineers
58 Draftsmen
62 Landscape Architects
Total staff in the firm 1. 081
Sub Consultants
Sports Design Consultant Heery International
Structural Engineer Irwin G. Cantor
Surveying/Civil/Elec./Mech./ Gee & JensQn Engineering
Plumbing
Geotechnical/Environmental Law Engineering
Engineers
Landscape Architects SWA Group
Acoustical Engineers Pelton, Marsh, Kinsella
Construction consultants/ Hanscomb Assoc.
Cost Estimating
Recent Pro;ects
International Tennis Center 7,500 Perm. 6,500 Temp.
Key Biscayne, FL 1993 $16 million
Las Brisas Tennis Center
Acapulco, Mexico 1984 $1 million
U.S.T.A. Tennis Center 23,000 seats
Flushing Meadows, N.Y. (Irwin G. cantor)
1994 $117 million
(Firm's responsibility) $27.5 million
Orange Bowl Modernization
Miami, FL (Heery International)
1991 $6 million
Gator Bowl Expansion
Jacksonville, FL (Heery International)
1984 $6.5 million
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Consultant Digby Bridges, Marsh & Assoc.
Delray Beach, FL
Staff 2 Architects
1 Construction Inspector
3 Draftsmen
1 Interior Designer
Total staff in the firm -ª-
Sub Consultants
Sports Facility Management Dubin & Evert Management
Landscape Architects A Grant Thornbrough & Assoc.
Electrical/Mechanical/ Teele and Assoc.
Sanitary Eng.
Structural Engineer David Carmo, P.E.
Civil Engineers and Surveyors Heller, Weaver & Cato
Stadium Consultant Glen McNalt
Recent Projects
Jimmy Conners Tennis Center Stadium
Ft. Myers, FL
Patch Reef Park Tennis Complex
Boca Raton, FL
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Consultant Fullerton Diaz & Partners, Inc.
Coral Gables, FL
Staff 6 Architects
2 Draftsmen
Total staff ~n the firm 10
Sub Consultants
Consulting Architect David Harum and Assoc.
Structural Engineer Bliss & Nyitray, Inc.
Recent proiects
King & Prince Tennis Center
st. Simons Island, GA 1987 $.5 million
The Neil Schift Tennis Center
University of Miami (David Harum Assoc.)
1988 $.885 million
Tennis Island Development
windley Key, FL (David Harum Assoc.)
1993 $5.2 million
The Courts at the Falls
Dade County, FL (David Harum Assoc.)
1979 $.5 million
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[IT' DF DELRA' BEA[H
100 N,W, 1st AVENUE . DELRAY BEACH, FLORIDA 33444 . 407/243-7000
MEMORANDUM
TO: David T. Harden, City Manager
FROM: ~Robert A. Barcinski, Assistant City Manager/
Administrative Services
SUBJECT: AGENDA ITEM # 5P4 COMMISSION WORKSHOP JULY 7, 1992
SELECTION OF TENNIS TOURNAMENT SITE - MARCH 1993
DATE: July 1, 1992
ACTION
Commission is requested to determine the location for the March,
1993 Women's Tennis Tournament, per the contract agreement with
Liddun International, Inc.
BACKGROUND
Per the City's contract with Liddun International, we are
required to make a determination on a temporary site for the
1993 tournament and, if necessary, erect a temporary stadium.
Attached is the back-up material presented to Commission at your
last meeting, including a copy of the letter received from Renzo
Raiss. As of the writing of this memo, no additional
information has been received concerning the Laver's site.
Closing has not yet taken place.
RAB:kwg
THE EFFORT ALWAYS MATTERS
" ",'
[ITY DF DELIA' BEA[H
1 (j'. --- , ...: . ::. ..::.,..:.." ,-: ¿ .1 (: rl - _ _>~. \.:J Ä .3 3~44 . .lL) - -..l:
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MEMORANDUM
TO: Mayor and Commissioners
FROM: ~Vid T. Harden, City Manager
SUBJECT: AGENDA ITEM # q L MEETING OF JUNE 23, 1992
DISCUSSION SITE SELECTION FOR TENNIS TOURNAMENT
DATE: June 19, 1992
In accordance with the City's agreement with LIDDUN
INTERNATIONAL, a decision on the need for a temporary stadium
for 1993 must be made by July 1, 1992. This will be the focus
of City Commission's discussion. In addition, the CRA will be
making a presentation on recommendations concerning the City's
Tennis Center.
The following information is provided for consideration in your
discussion:
TEMPORARY SITE 1993 - MUNICIPAL TENNIS CENTER
- All expenses at our Tennis Center may not be wasted expenses:
1. Center court and resurfacing of four additional hard
courts ($80,000). If a decision is made to permanently
locate the stadium at this location, these expenses
will not be wasted. If this does not become the
permanent site, upgrades to our existing Tennis Center
will be needed. If Commission chooses to relocate the
Tennis Center, you may still want to maintain a tennis
presence in the downtown. As we develop a design,
these options would need to be incorporated.
2. Construction of box seats and temporary stands
($75,000). These facilities may be relocated with
minimal additional cost.
3. Refurbish locker rooms Community Center ($10,000) .
These locker rooms are in need of refurbishing even if
the tournament is not located at this site.
- Funding is available from the following possible sources:
1. Decade of Excellence Funds allocated for Civic Center
Improvements and the addition of 2 courts.
2. Decade of Excellence Fund, interest earnings.
i ' c: - .- ~\ '/1 .. ' ')
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3. General Fund Capital Construction Account, uncommitted
balance.
4. City Marina Fund.
PERMANENT SITE FOR 1993 - EXISTING TENNIS CENTER
- In discussing the possibility of locating the Tennis
Tournament and stadium at our existing Tennis Center, as the
permanent site for 1993; the following should be considered:
1. Impact of continued operation of our existing
facilities during construction.
2. Possible need to demolish and move Fire Station #1
before construction.
3. Land ownership issue.
It is anticipated that detailed funding options for both a
temporary and/or permanent stadium site location will be
discussed with Commission in July. The City Attorney will
provide updated status on the Lavers property, prior to, or at
your meeting.
RAB:kwg
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CITY DF DELHA' BEA[H
CITY ATTORNEY'S OFFICE : , '.\\ ~,; .\\ ::è.l :. . .c.L,Z.-\Y ¡,E"CfI, FLùklDA ,,~~..
;. \ '-- .'); .'.: 1 L ë : -.: - .... - -~.:..:- Writer's Direct Line
(407) 243-7092
MEMORANDUM
Date: June 12, 1992
,
To: City Commission
From: Jeffrey S. Kurtz, City Attorney
Subject: Status Update on the Tennis Stadium Project
On Friday, June 5, 1992, George Liddy, on behalf of Liddun
International, Inc. , and Mayor Lynch, on behalf of the City,
executed the Agreement to bring the Virginia Slims Tennis
Tournament to Delray Beach, As the Commission is aware, the
Agreement calls for a decision on the location of the 1993
tournament to be decided by July 1, 1992. The purpose of this
memo is to bring Commission up-to-date on the Laver situation,
present rough figures on the cost involved in a temporary
stadium, and advise you as to the proposed schedule for design
and construction of a permanent stadium. It is anticipated
that this item will continue to be on your agendas for the next
several weeks for update and direction due to the tight time-
frames we are working with.
As of June 12, 1992, the Laver's property had not been closed
on by the German group. It appears to me that the earliest
closing date is at least one week away. The German group has
indicated in the past their willingness to donate a portion of
the Laver's property for a stadium site in addition to
providing the other practice and tournament courts necessary to
stage the Virginia Slims Tournament. Due to the uncertain
closing situation, firm commitments have not be negotiated with
the German group. However, in light of the limited time we
hav~ remaining, our office will be seeking direction as to
whether the Commission desires the initiation of such
negotiations with the German group on a preclosing basis. This
direction is not being sought to actually commit the City to
the Laver's site, but rather to ensure that it is an available
option as of the date for selection of a permanent tournament
site on or before October 1, 1992.
The continued uncertainty over Lavers and the need for existing
Fire Station No. 1 to remain in its present location beyond the
date of the 1993 tournament means there is the distinct
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City Commission
June 12, 1992
Page 3
August 1st and therefore Commission comments on that
possibili ty will be sought on June 16th. A movement of any
such selection date would have to be done with the express
written concurrence of Liddun. In the event the July 1st date
remains, then the Commission will have to be prepared to make
that decision at their June 23rd meeting or schedule an addi-
tional meeting on or prior to June 30th. It will be helpful
for the Commission to give direction as to what other informa-
tion they would desire in order to facilitate their decision on
the 1993 site.
Should any Commissioner have an questions concerning this
matter, please do not hesitate to contact our office.
JSK:ci
cc: David Harden, City Manager
Joseph Weldon, Director of Parks and Recreation
Joseph Safford, Finance Director
David Kovacs, Director of Planning & Zoning
George Liddy, Liddun International, Inc.
Robert Dunn, Esq.
stadium6.jsk
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Tentative
Schedule Of Events
Tennis Stadium
Contract for Architectural Firm
Advertise: Request for Qualifications · · - · · · · · June 14. 1992
Deadline for Receiving Submittals · · · · · - · · · · June 26. 1992
Short List of Most Qualified Firms · · · · · · · · · · June 30. 1992
Notification to Short list Firms · · · · · · · · · - · July 01. 1992
Presentations to City Commission · · · · · · · · · · · July 07, 1992
Firm Selected by City Commission · · · · - · · · · · · July 07, 1992
Contract Negotiated for Commission Approval - · · · - · July 14. 1992
at Special Meeting
Agreements Signed by All Parties - · · · · · - · · · · July 15. 1992
(After Meeting)
Bidding Documents Ready for Advertising · · · - - September 25, 1992
(No Later Than)
Bid Award by October 27. 1992
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[IT' DF DELIA' BEA[H
100 N.W, 1st AVENUE . DELRAY BEACH. FLORIDA 33444 . 407/243-7000
M E M 0 RAN DUM
TO: City Commission
FROM: City Manager
SUBJECT: Agenda Item ~ ~ Commission Workshop July 7, 1992
Discussion with Regard to Funding for Major Capital
Projects
Backup information regarding this item will be distributed to you
on Monday, July 6, 1992.
THE EFFORT ALWAYS MATTERS
"
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Ager.da .éemNo,:
AGENDA REQUEST
uate 07-02-92
Request to be placed on:'
Regular Agenda Spec lal Agenda X WorKshop Agenda
When: 07-07-92
Description of agenda ltem (who, what, where, how much):
Discussion of major capital prdject funding with possible reallocation of future
pro;ect funds or utilization of City reserves.
ORDINANCE/ RESOLUTION REQUIRED: YES/NO Draft Attached: YES/NO
Recommendation:
Department Head Signature:
Determination of Consistency wi
}~ .
City Attorney Review/ Recommendation (if applicable):
n/a
Budget Director Review (required OD all iteas involving expenditure
of funds):
Funding available: YES/ NO
Funding alternatives: (if applicable)
Account No. & Description:
Account Balance:
City Manager Review:
Approved for agenda: YES/ NO
Hold Untll:
Agenda Coordinator Review:
Received
Action: Approved/Disapproved
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MEMORANDUM
TO: David T. Harden
City Manager
FROM:
SUBJECT: Major Capital Funding--(July 7, 1992 Agenda)
DATE: July 2, 1992
The City is presently faced with several financial challenges as presented
below:
l. Up-front funding of the Federal grant portion only of the Beach
Renourishment Project ($3,575,000). The Federal Government will not
submit progress payments and will forward their payment following an
audit of the completed Project. This could delay their payment for up
to one year. The Federal Government is not responsible for any
interest costs incurred by the City.
2. Funding for a Tennis Stadium/Complex which is required by contract
~)~~(' with Liddun International for a tournament scheduled for March 1993.
The present estimated City cost for the Tennis Stadium is $1,000,000
with an additional $1,200,000 needed for resident Tennis facilities.
3. Temporary funding is needed for Fire Station Number One and Fire
Station Number Five which are funded in both the first and second
Issues of the Decade of Excellence Bonds. It was originally
anticipated that the second Issue would be sold in the December 1992
through January 1993 time frame, but recent pressure on millage and the
unspent funds in the first Issue have caused us to anticipate a June
1993 through September 1993 sale of this Issue. These two Fire
Stations have been "fast-tracked" and sent out to bid. The City
cannot award bids without the funds being made available. A total of
$1,781,500 is presently funded in the second Issue of the Decade of
Excellence Bonds.
4. There has been an interest to fund the Pompey Park Pool Renovation
Project (estimated cost $550,000).
The City has some reserves it can divert to these Issues (preferably on a
loan basis) for a period of time. The utilization of these reserves would
deplete our "rainy day reserves" and reserves, set aside for other projects
and programs, but could be used if the aforementioned projects are
considered higher priorities. The identification of these reserves is as
follows: ,,-":- ,
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David T. Harden, City Manager
July 2, 1992
Page Two
* Cemetery Perpetual Care Fund - $100,000
This transfer would follow an Ordinance change to delete the need for
this Fund
* Marina Fund - $150,000
* Cemetery Operations Fund - $61,000
* General Capital Improvement Fund - $750,000
* Water and Sewer Retained Earnings - $1,000,000 (loan only)
Total reserve utilization and loan capability: $2,061,000
It must be understood that any loan from the Water and Sewer Fund would
entail principal and interest costs to the General Fund which could only be
funded with millage increases or a reduction in operating expenditures.
The City could also seek temporary funding similar to a Bond Anticipation
Note or a temporary loan or Note from a local bank for the Beach
Renourishment Project with the interest paid for with available funds in
the Beach Renourishment Fund. This would resolve the funding problem with
this Project and not place any additional pressure on the General Fund
operations budget and would not require utilization of "rainy day
~H~ reserves" or the diversion of other Project funds.
The City could structure the sale of the second half of the Decade of
Excellence Bond Issue to coincide with the construction schedule
established for Fire Station Number One and Fire Station Number Five with
minimal impact upon millage in 1993, but this could not be avoided in 1994
or subsequent years. This would allow the City to take advantage of the
present savings in construction bids and also allow the City to minimize
the lease costs of Fire Station Number Five. In addition, this alternative
would not require the utilization of our "rainy day reserves" or cause the
diversion of other Project funds. Another alternative is to reallocate
other Projects within the first half of the Decade such as the Parks
Projects and Fire Station Number Three and Fire Station Number Four, and
move these to the second half of the Decade Project schedule. The final
alternative is to delay the Fire Station Number One Project until the
decision is made to sell the Bond Issue.
The Tennis Stadium/Complex Project was originally funded in the 1989
short-term note in the amount of $1,029,000 which was cancelled and the
funds returned to the bank since no site selection had been made at the
time and the City wanted to minimize interest costs. It would appear that
the City could use $500,000 in reserves toward the cost of the stadium
portion of this Project with another $500,000-in loans from our Water/Sewer
Utility since this Project has a critical path deadline of March 1993. The
remainder of this Project (resident tennis facilities) has ~to be fully
defined and could wait until a more formal plan is p esented for
consideration by the Commission and the site is cleared (movement of Fire
Station Number One).
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David T. Harden, City Manager
July 2, 1992
Page Three
The Pompey Park pool facility could possibly be replaced using General Fund
Capital funds that would be freed up by the transfer of funds from the
Decade of Excellence "Atlantic - East of Federal Beautification Project" to
General Fund Debt Service. Since this Project only involves two blocks, a
$500,000 allocation should be sufficient. The remaining $500,000 could be
sent to the General Fund to offset Debt Service requirements on the 1990
Bond Issue. This would allow the General Fund to set aside $500,000 for
Capital requirements.
These items will be presented to the City Commission at the July 7, 1992
Workshop Meeting.
JMS/slh
cc: Milena L. Walinski, Assistant Finance Director
Rebecca S. O'Connor, Treasurer
Mary Ann Young, Project Cost Accountant
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