01-22-91 Special/Workshop
CITY OF DELRAY BEACH, FLORIDA - CITY COMMISSION
SPECIAL/WORKSHOP MEETING - JANUARY 22, 1991 - 6:00 P.M.
FIRS'±' Fl.OO~ CONF£R&NGE-ROOM CommISSIOÎ) {l1-l¡::;/l78E'~S
AGENDA
Please be advised that if a person decides to appeal any decision made
by the City Commission with respect to any matter considered at this
meeting or hearing, such persons will need a record of these
proceedings, and for this purpose such persons may need to ensure that
a verbatim record of the proceedings is made, which record includes
the testimony and evidence upon which the appeal is to be based. The
City does not provide or prepare such record.
Pursuant to Section 3.07 of the City Charter of the City of Delray
Beach, Florida, Mayor Thomas E. Lynch has instructed me to advise you
of a Special Meeting of the Commission to be held in the First Floor
Conference Room at 6 P.M. on Tuesday, January 22, 1991.
This meeting has been called for the purpose of considering the
following:
SPECIAL MEETING
1. Tri-Rail Parking Lot Issue/Request for Waiver of City Code
Requirements to Establish Temporary Parking Facility.
O1wmi!À~- JiltfP7 /-lazii
Alison MacGregor Harty
City Clerk
WORKSHOP MEETING
1. Briefing regarding the community-wide Public Hearing on capital
improvement needs before the Local Planning Agency (Planning and
Zoning Board) to be held January 28, 1991.
2. Stormwater Utility Program.
3. Presentations by Architectural Firms for Fire Station No. 1 :
(a) Currie Schneider Associates
(b) Schwab, Twitty and Hanser Architecural Group, Inc.
(c) Robert Walter Architects
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£IT' DF DELIA' BEA[H
100 NW. 1st AVENUE DELRA Y BEACH, FLORIDA 33444 407/243-7000
MEMORANDUM
TO: Mayor and City Commissioners
FROM: \#David T. Harden, City Manager
SUBJECT: Special Aqenda Item # , Meeting January 22, 1991
Tri-Rail Request-Temporary Parking-Waiver of City Ordinances
DATE: January 17, 1991
ACTION REQUESTED
City Commission is requested to declare an emergency and waive various
parking, landscaping, and lighting codes to allow Tri-rail to
establish a temporary parking facility off the Depot Road
right-of-way, east of the railroad tracks.
BACKGROUND/INFORMATION
Due to court action, it appears that by the end of this month,
Tri-Rail will have to vacate the parking area at the existing depot
property or pay a premium for parking rights to the existing property
owner.
In order to continue to serve the citizens of Delray Beach, Tri-Rail
is requesting permission to establish a temporary parking facility off
the Depot Road right-of-way and possibly on the CSX property north of
the depot site. (See attached area map for location). The request is
to establish the temporary facility for an initial period of six ( 6 )
months with an option to extend the period an additional six (6 )
months. Tri-Rail does not want to spend a significant amount of money
on a temporary parking site. They also intend to pursue, with the
City's assistance, a permanent parking location.
Mr. Ed Connelly of Tri-Rail is to meet with representatives of CSX on
January 18th to obtain permission to utilize CSX property if needed.
Mr. Connelly is to prepare a draft parking layout and have it
available at the meeting. In order to permit this facility at minimum
expense, City Commission would have to waive parking, landscaping, and
lighting codes.
THE EFFORT ALWAYS MATTERS
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TRI-RAIL REQUEST
PAGE 2
This request has been discussed by staff. There is some concern about
setting of precedent; however, the City Manager feels that this is a
public purpose situation that could be justified on a temporary basis.
Tri-Rail also has requested City assistance in paving a walkway from
Depot Road, in the railroad right-of-way, south to the Kiosk location.
RECOMMENDATION
The City Manager recommends the declaration of an emergency and the
waiver of various parking, landscaping, and lighting codes to permit
the installation by Tri-Rail of a temporary parking facility.
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REV, 01/18/90
MEMORANDUM
TO: Alison MacGregor Harty
Cit,y Clerk
THRtJ : Mark A, Gabriel, p, E,
As,st, Dir. of Environmental Services/City Engineer
FROM: George Abou-Jaoude ~
Dep, Dir, of Environmental Services/Projects
DATE: January 18, 1991
;=',UBJECT: TRI-RAIL STATION PARKING - AGENDA ITEM
Attached is a copy of the Tri-Rail Station parking to be
added to Mr, Barcinski's agenda item.
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(""(~ : Wi lliam H, Greenwood
File: GAEGSC01,MRC/Interdepartmental Memo to City Clerk
M(mo CITY OF DElRAY BEAC~(j
DATE: 111
TO:
FROM: J.(~
SUBJ: 10 ~~ sh-e~e.¡¿4,J ml91'
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CITY COMMISSION WORK SESSION DOCUMENTATION
SUBJECT: BRIEFING RE COMMUNITY WIDE PUBLIC HEARING RE
INFRASTRUCTURE NEEDS
MEETING DATE: JANUARY 22, 1991 ~)
PREPARED BY: DAVID J. KOVACS I DIRECTOR OF PLANNING~~
BACKGROUND:
This item is before the Commission only for the purpose of
properly informing you of this important meeting which is to be
held on Monday, January 28th, by the Planning and Zoning Board.
The hearing is mandated by the Comprehensive Plan. The testimony
received will be one of the many inputs which will go into our
City initiated Plan Amendment 91-1 and the initial stages of
budget preparation for the FY 91/92 Budget.
The purpose of the hearing is to receive direct citizen comment
about their perception of public improvement needs which they
would like to see corrected. The range of testimony will
probably be from City-wide issues to backyard and alley drainage
problems.
The testimony is limited to physical improvement needs, not
programs. Thus, the topics to be addressed include:
* Streets * Drainage
* Water * Sewer
* Parks * Public buildings
* Sidewalks * Bicycle ways
DIRECTION:
No direction is needed. This is a briefing item only.
DJKI#77/CCPH.TXT
W ~.1.
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PLANNING AND ZONING BOARD MEMORANDUM STAFF REPORT
MEETING OF: JANUARY 28, 1991
AGENDA ITEM: III.A PUBLIC HEARING RE INFRASTRUCTURE NEIIDS~
ITEM BEFORE THE BOARD:
The item before the Board is that of holding a public
hearing, as mandated by the Comprehensive Plan, in order to
ascertain public input regarding capital improvement needs
throughout the City.
BACKGROUND:
During preparation of the Comprehensive Plan there were many
comments about a lack of public awareness and understanding of
public facilities and infrastructure planning (Objective F-l,
Public Facilities Element) . To correct this situation, the
following was adopted as a part of the Public Facilities Element:
Objective F-2
The perception that public improvement activities are
determined on factors other than predetermined needs shall
be overcome through implementation of the following:
Policy F-2.1 Public input through testimony received at
public hearings, advertised and held before the Local
Planning Agency, shall be solicited annually during winter
months in order to identify geographic areas which are most
in need of improvements.
Policy F-2.2 Criteria, as identified in the Capital
Improvement Element, shall be followed in the establishment
of priorities for construction of public facilities. On an
annual basis, the Local Planning Agency shall forward to the
City Commission a listing of new or revised priorities with
written findings as to the relationship of projects to those
criteria.
Note: Those criteria are found in Capital Improvement
Policy A-3.2, a copy of which is attached.
Policy F-2.3 Once established, program priorities shall
not be altered except as -allowed in the policies established
for implementation of capital improvement programming.
In furtherance of the above policies, a public hearing has been
set for this evening. The hearing has been noticed by reader ads
in the Delray Beach News, PSAs on local radio, PSA on Leadership
Cable I press release, announcement at City Comrnission, article in
the "Neighborhood News", and letter to our list of homeowner
associations.
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P&Z Staff Report -
Public Hearing Re Infrastructure Needs ... .
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Page 2
MANNER OF PROCEEDING:
It is suggested that after a brief presentation by staff I public
testimony be taken. If a very brief response can be made to an
inquiry, the Director should respond immediately e.g. the need is
already identified and is programmed for correction in (date) by
(name of project). Otherwise, the Board should take the comment
under advisement.
At the conclusion of the public hearing, Board members should
identify any particular situation which they feel should be
specifically considered either in Plan Amendment 91-1 or in
preparation of the FY 91/92 Public Improvements Work Program
(Departmental Capital Budgets).
The information gleaned at this hearing will be a part of the
Board's annual review process which has now commenced and which
will terminate with the forwarding of Comprehensive Plan
Amendment 91-1 to the City Commission. The anticipated public
hearing date for that action is April 15th.
REFERENCE MATERIALS:
The following materials will be referenced during the hearing:
* Capital Improvements composite map (prepared by the Planning
Department pursuant to Policy F-1.2, Public Facilities
Element) .
* 5-year schedule of capital improvements, pages IV-12 through
15 of the Capital Improvements Element.
* Departmental Capital Budgets for FY 90/91, previous
determinations made by the Planning and Zoning Board.
* Amendment criteria, Policy A-3.2 of the Capital Improvements
Element, pages III-H-19 & 20 (copy attached).
Attachment:
Pages III-H-19 & 20, Comprehensive Plan, as amended by 90-1
DJK/#78/PZCIP.TXT
five year schedule each year and to prepare the five year
schedule for the second planning period so that it will be
adopted as an amendment to the Comprehensive Plan in June,
1993.
Policy A-3.2 The criteria which shall be considered in the
amendment and modification of the 5-year schedule and the
preparation of a 5-year schedule for the second planning
period shall include the following (cl):
a) The highest priority shall be afforded to activities
and projects which eliminate a public hazard whether it
be to health or the reduction of damage potential.
(cIa)
b) The second highest priority shall be given to
activities and projects which eliminate less than
desirable conditions or provide services to unserved,
inhabited areas. (clb)
c) Consideration shall be given to impacts upon the
availability of funds for the project and for other
projects; when appropriate for the purpose of providing
financial resources for other needs, an activity or
project shall be phased over a period of time. (clc)
d) When a project can be combined with another project in
the same geographic area, it shall receive a higher
priority e.g. combining needed street improvements with
scheduled water and sewer improvements may accelerate
the street improvement project. (cld)
e) When a project will receive significant funding
assistance from a development project or through
neighborhood contributions through an assessment
district or other method, it shall be accelerated on
the schedule. (cld & e)
f) When a project can be funded through an exclusive
funding source, it shall have a priority determined
through that funding source regardless of its
relationship to projects which are funded by other
funding sources e.g. a park constructed with dedicated
park funding can have a higher priority than a
mandatory need when the financing for the need isn't
available. (clf)
g) A project's priority shall increase if it can be tied
to the construction of a project undertaken by another
unit of government e.g. water main upgrading and
hydrant placements shall be coordinated with street
improvements which are constructed by Palm Beach
County. (clg)
III-H-19
'·111
h) A project's scheduling shall be consistent with respect
to other projects which have been prioritized within
other elements of this Plan, except as they may be
modified through the criteria contained within this
Policy A-3.2.
Policy A-3.3 Each department of the City's administrative
structure through which capital needs are addressed shall
maintain a capital Improvement Program (CIP). The CIP shall
address currently funded projects, projects under
construction, and a five year projection of projects. The
eIP shall include all projects contained on the five year
schedule of this Element and shall contain those projects of
greater than $ 25,000 which are funded through the dedicated
financial resources for remedial projects (Policy A-2.3) and
all other projects of greater than $25,000 which are
proposed. The CIP for each department shall be reviewed
annually by the Local Planning Agency which shall issue a
statement of consistency with the Comprehensive Plan.
Policy A-3.4 The Administration- (City Manager) shall
prepare a Capital Improvement Budget (CIB) for each budget
year. The CIB shall be reviewed by the Local Planning
Agency and must be determined to be consistent with the
Comprehensive Plan prior to its consideration the City
Commission. (c7)
Policy A-3.5 The City of Delray Beach hereby adopts the
Level of Service (LOS) standards as set forth in Table
CI-GOP-l as the mandatory levels of service for public
facilities within the City's Municipal Boundaries and
Planning Area. (c4)
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III-H-20
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[ITY DF DELAAY BEA[H
100 N,W, 1st AVENUE DELRAY BEACH, FLORIDA 33444 407/243-7000
MEMORANDUM
TO: Mayor and City Commissioners
FROM: David T. Harden, City Manage~~~ty-
SUBJECT: Workshop Aqenda Item # ~ Meeting January 22, 1991
Storm Water Utility Program
DATE: January 18, 1991
On December 11, 1990, City Commission conducted a hearing on
Resolution 118-90 "Budget and Rates for the Storm Water
Utilities." After the hearing City Commission requested that the item
be tabled and workshopped in January. Commission requested that
answers be prepared for the many questions raised at the hearing.
Attached are memoranda addressing questions received from Country
Manors Association, Inc. and those received at the hearing.
An alternate rate structure method is also outlined in the December
21, 1990 memorandum from Mr. Rob Taylor. This proposal would split
the benefit received into a direct and indirect benefit at a 1:1
ratio, in which case a homeowner receiving only an indirect benefit
would pay one-half the assessment. The total expected revenue based
on this scenario is estimated to be $1,239,730; $169,432 less than the
Storm Water Utility budget presented at your December 11th meeting.
Proposed Budget Summary 12/11/90
Administration $249,086
Capital Improvements $796,000
Project Reserve $186,763
Street Cleaning $ 28,929
Street Sweeping $148,384
TOTAL $1,409,162
Changes in the rates or calculation method would result in a need to
adjust the budget.
The purpose of the workshop is to answer Commission questions and
review the Storm Water Utility Program.
THE EFFORT ALWAYS MATTERS
'0111
DEPARTMENT OF ENVIRONMENTAL SERVICES
M E M 0 RAN DUM
TO: DAVID T. HARDEN
CITY MANAGER ~
THRU: WILLIAM GREENWOOD t1;J//~
DIRECTOR OF ENVIRONMENTAL SERVICES
FROM: ROBERT TAYLOR ;2($/
DEPUTY DIRECTOR OF ENVIRONMENTAL SERVICES/PUBLIC WORKS
DATE: JANUARY 11, 1991
SUBJECT: STORMWATER UTILITY
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On January 10, 1991 I received a copy of a letter which had been .
written to you by Ben Stackhouse of Country Manors Association,.,
Inc. I have attached a copy of that letter and have highlighted
eight (8) particular issues raised in the letter. Each of the
issues is addressed in the order in which it appears in the
letter.
1) The annual budget and rates for the storm water utility
program must be adopted by a resolution of the commission.
This involves a public hearing at which taxpayers may
provide input.
2) Bond funds are not being used for the maintenance of
drainage facilities; that is why the storm water utility is
necessary.
3) Florida Statute 403.0903 states that a stormwater utility
may be used to generate funds for the maintenance of
stormwater management facilities.
4) Bond funds are not being utilized to improve property which
is not the City's.
5) The assessment is only being imposed on benefiting property
owners and to the degree in which they benefit.
6) The purpose in using an assessment was to redistribute
drainage costs so that tax exempt property and intensive
commercial development would pay their fair share, based on
their use of the system.
« otlnt~y 1II10nons
ASS 0 C I A T ION. INC.
December ;...'7, 1990
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:Cavid ;:arden, City r.:ana[.er U(C'3 1 WNIJ
100 1\ . .Ρ . lirf: t ¡'"ve. -" ," Of-fl\.;.
relr~iY ~P.2Cl1, F1. 3 3h4L~ C\1'1 ~M~f\Gt.r: -
Le~rir. : iarè (-r: :
^,t the out~pt, ':,'E: wou] d ] ikc -:';c th;cJÙ V(¡l', for :Y0L'r pror1t~t r~;-
f~cn~p tG cur ],ptter of ~ovember 21, 19?O. -~ OW8"er, 'Ne ta~:f' t·)~-
ce'Dticn to ti:e r8T0éT~.{~. in your letter Df ie~eJT¡ber 3rd. '..'1 i 1 e
vou would ar:r~e thF.t there is no r':ced to delegate the Po'!,'€r::: of
'the ~it:v ,~ojr:-:1ÌPf'ion to 8 (lu88i-8ò;'ir:if'tr'8tiYf' 1'ody, Lrc.ìir::2ncf'F
21-~O a~ó 49-90 F9€m to c¿ntradict thlF co~pletely. Althou[h
th e C.;or"¡~if sion "Tlay reserve tr e. rich t to oversee the 8 dminÜ,trat i Vf
boè~', the, decif;~9q~.x...~g~,ç,ir,¡&!-,.íunding, arú conf:~r.r.e<i-,Q!\,-.tþ~.,ad-
rninistrati ve·,body orand;:'t',the""Commission' normally,¡:\¡w,.i.,¡¡",,1;µþþer, star.lp (D
these:l<.deeisi,ons.,"'.....Th*a~~~in~ft'~ct, creates a: cle~~,... del~g~j;ion of,~pow-
.er;s,.¡;ø..p.ò;,,::inRti,tutefl,."anoth.er_~taxing agency lack.in~,acC9,µrltabili ty t c
th.e;.,.'" taxpayer.,,-ii.e imilaN¢~.qh"ef"!8u th or i ty ,conferred<'fon:~ ~:~þ. ~,j.~~ol ià
,:,] as.ibei.äÂurtohority'.
It i8 our cGn~idereò opi~ion that proceeds of bond funè9 are re-
stricted solely for thA purpose of capita] improvements a~ Eet
forth in the purposes designated for the issuance of any bcnd~. ~
~enanc.~nd'i..upk.ee~p.DfÜ.1tures,·do, ,no~,,~í'Aä;lclWL1;hß,jh1ïha:;.~_pur..,.
,J(~~~.,,~~~µ,;B9Jt~+~~QJ.d~nâ ~'undB:"¡:"'Sf::¡j~ft~e~~.~~ep, ø
,aBé-",'a:,'{fenera;1,,1oper.atJ.~tþene.&',e.n<l:"sh ou10" 'On.'N;}be,,~o(an.u~:~.,:.,
:1;b.eN.General(".E\lnd "":~.\'''l:t~i\.ptroul'<l·'å'¡~o . be;' notedthR.t;'":;th.Er.e",,is:,~:il:::quest i on
~J.ega.1ity.,~,;a~,~o¿th,e.'4ua~.w_WJ9s.. f.r91l1,..Þo114.j~~~~q~~~!:tt~~,~,~();feD
\~a~<on«;;Jt;h:;ed;Q.m}l)r,o¥.ement~~proper:ty':,'not.i"OWWèd"by ;.;tlelrq, eac .
As an intergral part of the City, we can appreciate the problems
created by the deficiency of the drainace. 'HØWtWer'.~~e'oal:so.,~;f,eel <l>
tnet-'~~:~~8e8smen't_houl~ade 'upon:".a,ndJ:::'oniy·~upon.::'~ene'"
~,t-1111g.~'Pro1>ertY"'-'OWÌ'H!'rS~ 1:'t°rhe 2ssessr¡Jent proposed should not be
levied generally on all property withing the City. This problem
is further cOMpounded by the fact that funds from the "['ecade oÌ
Excellence" Bond Issue ôre still available and unused to correct
some of. the ex~stinf.' pro'.Jlems. . œhe. Co~m~s~i~by",~:fuge' is <è)
i;t.ïtemptj,ng...,:;to:;:J.ncreas~:taxes.'I/\!.byi<o,d e S l.gna 1ang.,.'th..emr.~ft;..(af;se6sment s .
A9sessments are generally levied for a specific purpose and not
designated as' a tax.
This seens to be the policy of many of the taxing agenc:ies wi thin
the C()U!"!t~f. ~~y dealinf in semantic[' t~ey are sttenptinc to ~akE
a tax appear to be something other than whAt it really is. ~e
sre alread:,' loaded with non-Ad Valoren E'pseSsmentE by the lake
:¡Jorth 'J.'ater !.':istrict, Solià ..aste /!uthori ty anci others not yet
named.
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FafE' ? - Lc::c.27.1SS:i(ì letter tc L~vicl /:-o,rèen. City ~anager Cont'd.-
The Droble~~ now existinr ere ~ot of recent ori~in and it would
f'eei'J that theEe :'12,tter~ c2.nnot be correctEd imf1eàiately. ~hè'·
""...blemÞ¡!'T'ewopD.~~J.>~.o.f., years,:'oecau..ssno..t\:neglec,t, ,þY.i¡,~~gX' @
~~~.r~ t"i.(lt)§ïdoBd ,.;~tjAlnòi,.,sh oul à,.n.o:t~i....Qe, }J,o.rr€:cJe,si.~~Q:Y.:~rnifJ1,t
t.¡j¡~1~9!Sin~,¡bln·unÞea~~ª~;þ¡~~ÇiX",~ur(lenon the' City's ',f,tax~ªY:ers.
,:h?t the Ci ty re~Ü}y nee(~E iE: €ffic:ier..t :;;lélnning i~1 the fin."'r.cial
óep2rt~ent in a6dition to an effi~ient enzl,pering dep8rt~ent.
",.h:.,olassic €xa'nple of ineff icient firœncial p1émninf" i~ tht;:J;:'eCf.111'tcID
·.rine,'leviec; a1:'~,inst the Gi t~T for fail\;re to ço:npl;y with I\rbitrage
i.egula;tión~ ~., TIli~ ~250,000 woulj have ~on8 ä long was in correct-
in~ ~ome of our problemE.
Very truly yourE,
~ß-~
:Ben .st?cl~house. :;re~iòent
Board of Lirector~
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DEPARTMENT OF ENVIRONMENTAL SERVICES
MEMORANDUM
TO: DAVID T. HARDEN
CITY MANAGER
THRU: WILLIAM H. GREENWOOD J¡/JJ!:; lþ/fl
DIRECTOR OF ENYIRONMENTAL SERVICES
FROM: ROB TAYLOR ;'f'
DEPUTY DIRECTOR OF ENVIRONMENTAL SERVICES/PUBLIC WORKS
DATE: JANUARY 3, 1991
SUBJECT: STORMWATER UTILITY PROGRAM, PROJECT 91-21
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The final projected revenue from this program has been determined
based on the "Direct/Indirect Benefit" scenario established in my
memo dated December ~, 1990. The total expected revenue, taking
into consideration uncollectible bills and estimated
credits/adjustments is $ 1,239,730.00.
Please contact me at extension 7337 if you have any questions
regarding this matter.
RT:kt
cc: File: Stormwater Utility Program, Project 91-21
Interoffice Memos: Memos to David T. Harden
M E M 0 RAN DUM
TO: David T. Harden,
City Manager
THRU: William H. Greenwood, 4V~
Director of
Environmental Services
FROM: Rob,Taylor, W~ /¿/f//9ú
Deputy" Director<,.of.Environmental Services/
Public Works
DATE: December 21, 1990
SUBJECT: STORMWATER UTILITY PROGRAM, PROJECT NUMBER 91-21.
At the December 11, 1990 Public Hearing regarding this
subject, a large number of comments and concerns were voiced
by community members. I have attempted to restate those
comments in general terms, and supply a response for each
one. Following that section (comments/responses) is the
synopsis of a proposed modification to the rate structure
which should make the assessment more equitable.
Comments/Responses
1. Why are churches/synagogues, etc. being assessed when
they are typically considered tax exempt?
Answer: This is not a tax, but a user fee (assessment) . A
church is a user and should pay as such, just as
they pay for water, sanitary sewer, or electric
utility usage. Part of the reason for assessing
on a user basis was to redistribute stormwater
drainage costs so tax exempt properties
contributed their share.
2. Why should I pay the assessment if there are no storm
sewers or other drainage facilities on or near my
property?
Answer: Areas not currently provided with drainage
facilities should be provided with such
facilities, according to the level of service
established in the comprehensive plan. Currently I
the City has projects under way to design and
permit some of these systems. Master planning for
the remainder of these areas is beginning in FY
90/91. When constructed, these improvements
should increase the value of adjacent property.
3. My property has privately funded, operated,owned, and
maintained facilities. Why should I pay the full amount
of the assessment?
Answer: Two primary options are available to remedy this
inequity:
(1) City takes over private facility maintenance.
(2) Arrange the assessment into two parts; one
for direct benefits (maintenance and capital
improvements), one for contribution to the
city systems due to use of city roads and
other facilities.
*Recornrnendation: Use # 2) with a 1:1 breakdown.
This scenario is discussed in more detail in the
section entitled "Rate Structure Modification".
4. I provide retention on-site before discharging to the
City System, why should I pay the full assessment?
Answer: You do not have to. There is provision for a
credit/adjustment established in Ordinance
21-90.
*Recommendation: Advertise notice of
credit/adjustment system, and leave responsibi~ity
of providing the evidence of said facilities with
the property owner (Current procedure as
established in Ordinance 21-90).
5. What about consideration of economic status?
Answer: Economic Status was not considered since it does
not relate directly to usage. As far as
differentiating between house sizes, the line was
drawn to differentiate between condo size and
single family residential size. Further detail
could be incorporated, but someone will always be
dissatisfied. Also, those on the borderline of
cutoff points will dispute the sizes of their
homes to move into a lower category. Addressing
these disputes would create a great deal of
administrative effort.
6. Why is this program being implemented during a strained
economic situation?
Answer: Timing is difficult. No-one foresaw raises in
water/sewer rates, the inception of the Solid
Waste Authority assessment, tax hikes, or a
recessionary economy when the program was
initiated 2 1/2 years ago.
7. Why do we need additional assessments when we can't
even spend the Decade of Excellence bond money?
Answer: l)The lack of a proper engineering staff has
hampered the ability to plan and proceed with
projects. Staff positions are being filled and
projects should begin to move forward.
2)It takes time to put together a well organized
plan for projects/spending so that the money can
be used most effectively. When that planning is
complete there will be an acceleration in the rate
of spending the bond money.
3)When bond money is gone, and most capital
projects are complete, we will still need revenue
to fund maintenance, operation and repair of
the existing systems. This will come from the
Stormwater Utility.
RATE STRUCTURE MODIFICATION
There are two potential ways in which property owners may
benefit from an improved Stormwater Management Program.
The first is a direct benefit on their property resulting
from maintenance of and additions and improvements to the
adjacent drainage facilities. The second is an indirect
benefit realized in the use of public streets and other
facilities, and in more aesthetically pleasing local water-
ways (due to pollution control).
--
By separating the assessment into two parts, all property
owners can be assessed for the indirect benefit, while only
those property owners adjacent to or discharging to an
existing or proposed city system can be assessed for the
direct benefit. This is a more equitable method of assess-
ment than was previously proposed.
Also, properties providing on-site retention facilities will
be eligible for a credit on the direct benefit portion of
their assessment. The process of applying for a cred-
it/adjustment should stay as is currently outlined in
Ordinance 21-90 (i.e. the responsibility for providing the
evidence of said facilities is on the property owner) .
We propose that the ratio of direct to indirect benefits be
considered 1:1, in which case a homeowner receiving only
indirect benefits would pay one-half of the assessment which
a homeowner receiving both benefits would. The financial
impacts of these modifications are currently being investi-
gated, and the results will be made available to you as soon
as possible. A preliminary estimate of the resulting
revenues (after discounts) indicates a projected revenue of
approximately $1,260,000 (a net reduction of approximately
$150,000) . Final figures should be available early next
week.
(
.
'..
DEPARTMENT OF ENVIRONMENTAL SERVICES
MEMORANDUM
TO: DAVID T. HARDEN
CITY MANAGER
THRU: WILLIAM H. GREENWOOD ØtI~-Jr./J{ ~16,,~~_ß
DIRECTOR OF ENVIRONMENTAL SERVICES
FROM: ROBERT TAYLOR ~
DEPUTY DIRECTOR OF ENVIRONMENTAL SERVICES/PUBLIC WORKS
DATE: DECEMBER 11, 1990
SUBJECT: ACCEPTING RESPONSIBILITY FOR CONDOMINIUM AND P.U.D.
PRIVATE DRAINAGE FACILITIES, FY 90/91 BUDGET
PROJECT NUMBER SW491-l
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
As requested, I am reporting on the expected revenues and
expenditures resulting from the acceptance of responsibility for
the above referenced systems. The results are based on the best
available records and certain assumptions.
REVENUES -
Condo Units = $ 205,938
P.U.D. Units = 69,626 (Estimated)
Associations = 25,556
TOTAL REVENUES = $ 301,120
Geographical Distribution (based on available records and
distribution assumptions)
West of 1-95 = $ 211,420 (70.2\)
East of 1-95 = $ 89,700 (29,8\)
EXPENDITURES
Our proposed revised FY 90/91 budget allocates 32.5\ of the
operation, maintenance and administrative budget to Condos,
P.U.D.'s and Associations. This percentage represents the total
estimated land area occupied by this customer classification. In
addition we have allocated fifty (50) percent of the project
reserves to correct unknown problems which may be encountered
during the fiscal year.
Proposed budgeted monies allocated to Condos, P.U.D. 's and
Associations equates to $ 227,530 during FY 90/91.
TOTAL EXPENDITURES = $ 227,530
\ (
\
Conclusion:
If City Commission approves the concept of accepting the
maintenance responsibility for privately owned drainage
facilities, the condominiums, P.U.D. IS and Associations will be
receiving a direct return on their assessments of 75.6% (i.e.
$ 227,530/$ 301,120 = 75.6% direct benefit and return).
If you have any questions regarding this matter, please call me
at extension 7337.
RT:kt
cc: File: RTPWSWP - Stormwater Program
William H. Greenwood, Director of Environmental Services
Interoffice Files: Memos to David T. Harden
. "
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WO__ I "fI oeo' , - - -
EXHIBIT B
Total 15 Month
Property Description Rate Structure Assessment
Single Family
Residential ($2.25/Mo./ERU) (15 Mo.)(lERU) $ 33.75
Condominium ($2.25/Mo./ERU) (15 Mo.)(0.53ERU) $ 18.00
Single Owner Multi-
Family Residential ($2.25/Mo./ERU)(15 Mo.) $ 33.75/ERU
Non-Residential
Developed ($2.25/MO./ERU) (15 Mo.) $ 33.75/ERU
Undeveloped ($2.25/Mo./ERU)(15 Mo.)(1.12 ERU/AC) $ 40.50/AC
* The proposed base rate is $2.25/Mo./ERU
One Equivalent Residential Unit (ERU) is equal to 2,502 square feet
of impervious area.
RT:kt
File: Stormwater Utility Program
¿:ê'! rCeA,L,
f/¥/ ~~,..(, ¿¡~t~)1
DEPARTMENT OF ENVIRONMENTAL SERVICES
M E M 0 RAN DUM
TO: DAVID T. HARDEN
CITY MANAGER ~
THRU: WILLIAM H. GREENWOOD ~
DIRECTOR OF ENVIRONMENTAL SERVICES
FROM: ROB TAYLOR i6~
DEPUTY DIRECTOR ENVIRONMENTAL SERVICES/PUBLIC WORKS
DATE: DECEMBER 4, 1990
SUBJECT: PROPOSED MODIFICATION TO ORDINANCE 21-90
- - - - - - - - - - - - - -, - - - - - - - - - - - - - - - - - - -
In accordance with our position throughout the public awareness
program, it may be advisable to modify Section 56.19 of Ordinance
21-90 to address privately owned facilities.
Additional verbiage may be added to state that "Proposed
Maintenance of and capital improvements to private facilities
through the City's Stormwater Management Program will be
presented to the City Commission based upon the urgency of the
problem and available funding".
This will allow for a direct benefit to these property owners,
and therefore make the assessments more equitable.
RT:kt
cc: File: Stormwater Management Program
Interoffice Memo File: David T. Harden, City Manager
I /;~' c ß.-c~
I J- I ( "'~7 ("1,' ~ ~- "/J
High Point .l\J.>" :
'" to' '.
...' ~f /, \I........
Community Action Committee ' ,'. i,; ,.,'.
Nf'I', . 1
u it 5 19
Sections 1 thru 7 CI ¡ '90
Y MA.NAGER' , ,
City of De/ray Beach FL 33445 S OFFICi
October 31, 1990
Mayor Thomas Lynch
City of Delray Beach
100 N.W. First Avenue
Delray Beach, Fl. 33444
Subject. Inclusion of High Point in stormwater
J'ttaster Plan
Dear Mayor Lynch.
You will note from attached copy of letter
dated October 5th, Robert Taylor to David Harden, we have
had some discussion with Bill Greenwood and Robert Taylor.
In addition, correspondence has been exchanged be~een David
Harden and Bernard Lillenstein, President of High Point Sec-
tion No.4.
As all apartmeRt owners and the various
association clubhouse areas will be billed a drainage tax
we should automatically be included in the Master Plan and
be treated by the City in the same manner it maintains water
and sewer line repairs.
It is our understanding David Harden concurs
with contents of letter dated October 5th, subject to City
Commission appF.oval.
An early reply would be appreciated.
F.r
cc. David Harden, City Manager
Gerald A. Filippi
Secretary-Treasurer
lOlO-A Circle Terrace E.
Delray Beach. Fl. 33445
.
-
_ ,-,....l\ainberry
==- -== Bay The ~ommunlty
- - with tomolTow built In.
n Rainberry Circle South
~lray Beach, FL 33445
(305) 272-2736
December 4, 1990
Hayor Thomas Lynch
Delray Beach City Hall
100 N.W. First Avenue
Delray Beach, FL 33444
Re: New storm Dråinage Tax
Dear Mayor Lynch:
The Board of Dir,1ctors of Rainberry BaY has asked
ue to write to you regardinu the new storm drainage tax.
According to our documents, we are required to maintain
our own storm drainage system. If or when major
improvements or repairs are required, we will be expected
to pay for them ourselves. The City of Delray Beach will
not be responsible for our difficulties. It therefore
seelllS grossly unfair that we also have to contribute
toche repair of storm sewers for the rest of the city.
This represents double taxation to us.
Last year a bond issue wa:... apì>roved by the voters
of our city that included some funds for drainage
improvementö for city streets. These streets did not
include Rainberry Bay, but we are included among the
taxpayers who are funding this"'õõnd. Again we have
double taxation.
We feel very strongly that if we must be part of
the tciX paying citizens, then our storm drainage system
should be p~rt of the city's responsibility.
cc: City Comwissioners of Board of Directors
.
'''1
.
.
. . urc; E' ¡\~J T-
.
-- -=.
[IT' DF DELIA' BEA[H ~
-=~
100 N,W, 1st AVENUE DELRAY BEACH, FLORIDA 33444 407/243·7000
FAX COVER SHEET
CITY OF DELRAY BEACH
FAX NUMBER: 407-243-3774
TO: NAME: 'Rob TaGjlov
COMPANY: En\/í (OVìrYì~VltC{ fç¿(\/fCE~
CITY:
!' (Y (2CQ( ~ad1.1
FROM: SENDER'S NAME: ',\\W1 é~C
TOTAL PAGES (INCLUDING COVER SHEET):
DATE SENT: t / r g
I 2' 3 7 ~
SENDER'S PHONE NUMBER: ' 4' r 0 ,) C;
IF YOU DO NOT RECEIVE ALL THE PAGES SENT, PLEASE
CALL SENDER AS SOON AS POSSIBLE. THANK YOU.
THE EFFORT ALWAYS MATTERS
.
. .
.
[ITY DF DELRAY BEA[H
MEMORANDUM
TO: Mayor and City Commissioners
FROM: David T. Harden, City Manager
SUBJECT: Workshop Aqenda Item # Meeting January 22, 1991
Storm Water Utility Program
DATE: January 18, 1991
On December 11, 1990, City Commission conducted a hearing on
Resolution 118-90 "Budget and Rates for the Storm Water
Utilities." After the hearing City Commission requested that the item
be tabled and works hopped in January. Commission requested that
answers be prepared for~ the many questions raised at the hearing.
Attached are memorand~ addressing questions received from Country
Manor Condominium Association and those received at the hearing.
An alternate rate structure method is also outlined in the December
21, 1990 memorandum from Mr. Rob Taylor. This proposal would split
the benefit received into a direct and indirect benefit at a 1:1
ratio, in which case a homeowner receiving only an indirect benefit
would pay one-half the assessment. The total expected revenue based
on this scenario is estimated to be $1,239,730; $169,432 less than the
Storm Water Utility budget presented at your December 11th meeting.
Proposed Budget Summary 12/11/90
Administration $249,086
Capital Improvements $796,000
Project Reserve $186,763
Street Cleaning $ 28,929
Street Sweeping $148,384
TOTAL $1,409,162
Changes in the rates or calculation method would result in a need to
adjust the budget.
The purpose of the workshop is to answer Commission questions and
review the Storm Water Utility Program.
TC1c- E ; Ä'P y':, MArTER:;
STORMWATER fTTILITY - WORK~;JlC)P
1. Introduction & Background
A, Utility Development & Implem8nt,at,ion
B, Adoption of Rates, Budget & AssAssment Roll
.1 ' IJec. 11 rnn("~I, i IJg
'1 Publj (~~ inJ;:lut (Review Comments)
~, ,
Jl. Possible Modifications to Program (Use Visual Aid)
A. Accept responsibility for private syst8ms in LWDD
B, Modify rate structure to fairly asse::;s LWDD
properties
1. Credits to properties in LWDD (use t.able)
a. 25% to all LWDD properties
b. Additional 25% to t.llose maintaining
t,heir own s ys tems (areas shown on
visual)
:2, Impact.s to projected revenues
a, Gross difference
b, Increases collectabili t,y
(~ . Reduces credits for on-site retention
¿, Projected net difference
(' Treatment of tax exempt properties
_J,
a, WilJ be charged (.including churches)
b. Reason - redistribution of costs
D. Potential for Multiple SFR Categories
l. No. of categories 2-3 (max. ) suggested
') Implement.ed this billing or next?
¿, .
I I 1. Need for Program
A, Quotes from Public Hearing Implying Need
B. Need for funds over and heyond Decade 'If
Excellence,
1. Additional Capital Project.s (list)
'1 Maintenance and operation
.:. .
(' Federal and State Stormwater Regulations
-' .
1. USEPA - NPDES Permit
a. Currently required for 100,000+
population or industrial
b. Decision on act,j on fOl' <100.000 due
1 0 /1 /9 2
,) FDER - F, A. C. 17 ·-40
,. ,
a. Adopted amendment 12 /6 /9 0
b. Imposes Performance Standards
1. New Systems
') Old Bystems - retrofit, by 1996
(~ ,
(.~ . Mand;,te~d comprehens i ve stormwat.er man-
agement program, including masterplan
d. Specifically proposes stormwater utility
as a potential funding source
·
,
Stormwater UtiJity Workshop
Page 2
IV, R(~comlnencla t ion
A, Proceed with program incorporating rate ~ t.l'uci,lu'e
mndjficrttjons
B, Maintain $2,25/ERU/month
C, Adop~ resolutions accepting rat.es & budget. and the
as,sessrnent roJ 1 on 1 /29 /9 1
V. Discussion
RT:mc
File: RTPWSU04.MRC/Stormwater Utility Workshop
'"
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: WITY MANAGER
SUBJECT: AGENDA ITEM # - WORKSHOP MEETING OF JANUARY 22 1991
PRESENTATION OF CHITECTS- FIRE STATION NO. 1 PROJECT
DATE: January 17, 1991
This item follows direction received at your January 8th regular
meeting. Per that direction, the top three architectural firms have
been notified and are prepared to make presentations at your Tuesday
evening workshop meeting. Each firm will be given 15 minutes to make
a presentation followed by a five minute question and answer period.
Presentations will be made in the following order:
1. Currie Schneider Associates
2 . Schwab I Twitty & Hanser Architectural Group I Inc.
3. Robert Walter Architects
Formal selection action will be scheduled for your January 29th
regular meeting. A copy of the Consultants' Competitive Negotiation
Act is enclosed as backup material for your information.
Ch.287 PROCUREMENT OF PERSONAL PROPERTY AND SERVICES F.S. 19~
287.043 Printing or reproduction facilities; cost rec- recycled content that is set forth in the invitation for the
ords.-If any of the funds appropriated to any agency bids, In awarding a contract for the purchase of prod-
are to be expended for equipping, operating, or main- ucts or materials, the division or an agency may allow up
taining printing, duplicating, or reproduction services or to a 10 percent price preference to a responsive bidder
facilities, then each such agency shall furnish such cost who has certified that the products or materials contain
records to the division as may be prescribed by the divi- at least the minimum percentage of recycled content. If
sion, Nothing herein shall authorize the purchase of any no bidders offer products or materials with the minimum
printing, duplicating, or reproduction equipment except prescribed recycled content, the contract shall be
under such rules and regulations as are adopted by the awarded to the lowest bidder,
division, All such equipment shall be used for efficient (6) For the purposes of this section, "recycled con-
and economical production of printed material directly tent" means materials that have been recycled that are
related to business of the state, contained in the products or materials to be procured,
Hlslory.-s, 22, ch, 69-106; s, 1, ch. 77-345, The term does not include internally generated scrap
287.045 Procurement of products and materials that is commonly used in industrial or manufacturing
with recycled content.- processes or waste or scrap purchased from another
(1 ) The Division of Purchasing, in cooperation with manufacturer who manufactures the same or a closely
the Department of Environmental Regulation, shall re- related product.
view and revise existing procurement procedures and (7) Any person who believes that a particular prod-
specifications for the purchase of products and materi- uct or material with recycled content may be beneficially
als to eliminate any procedures and specifications that used instead of another product or material may request
explicitly discriminate against products and materials the division to evaluate that product or material. The divi-
with recycled content except where such procedures sion shall review each reasonable proposal to determine
and specifications are necessary to protect the health, its merit and, if it finds that the product or material may
safety, and welfare of the people of this state, be used beneficially, it may incorporate that product or
(2) The division shall review and revise its procure- material into its procurement procedures.
ment procedures and specifications for the purchase of (8) The division shall review and revise its proce·
products and materials to ensure to the maximum ex- dures and specifications on a continuing basis to en-
tent economically feasible that it purchases products or courage the use of products and materials with recycled
materials that may be recycled or reused when these content and shall, in developing new procedures and
products or materials are discarded, The division shall specifications, encourage the use of products and mate-
complete an initial review and revision by September 1, rials with recycled content.
1989, (9) All agencies shall cooperate with the division in
(3) As part of the review and revision required in carrying out the, provisions of this section,
subsection (2), the division shall review its procurement Hlstory,-s, 48, ch, 88-130,
provisions and specifications for the purchase of prod- 287.052 Contracts for acquisition or purchase of
ucts and materials to determine which products or mate-
rials with recycled content could be procured by the divi- commodities.-Any contract providing for the acquisi-
sion or other agencies and the amount of recycled con- tion of both services and commodities shall be deemed
tent that can economically and technologically be con- to be a contract for the acquisition or purchase of com-
tained in such products or materials. The division and modi ties except that service contracts may provide for
other agencies shall use the amounts of recycled con- purchase of reports on the findings of consultants en-
tent determined by the division in issuing invitations to gaged thereunder and except that contracts in which
bid for contracts for the purchase of such products or commodities are acquired incidental to the acquisition
materials, The review shall be completed by September of services are deemed to be contracts for the acquisi-
1, 1989, and the amounts of recycled content deter- tion or purchase of services.
mined by the division shall be used by the division and Hlslory.-s, 22, ch, 69-106; s, 8, ch, 88-384,
other agencies thereafter. 287.055 Acquisition of professional architectural,
(4) Upon completion of the review required in sub-
section (3), the division or an agency shall require that engineering, landscape architectural, or land-
a person who submits a bid for a contract for the pur- surveying services; definitions; procedures; contln-
chase of products or materials identified in subsection gent fees prohibited; penalties.-
(3) and who wishes to be considered for the price prefer- (1 ) SHORT TITLE,-This section shall be known as
ence described in subsection (5) shall certify in writing the "Consultants' Competitive Negotiation Act."
the percentage of recycled content in the product or ma- (2) DEFINITIONS,-For purposes of this section:
terial that is subject to the bid, A person may certify that (a) "Professional services" means those services
the product or material contains no recycled content. within the scope of the practice of architecture, profes-
(5) Upon evaluation of bids for every public contract sional engineering, landscape architecture, or regis-
that involves the purchase of products or materials iden- tered land surveying, as defined by the laws of the state,
tified in subsection (3), the division or an agency shall or those performed by any architect, professional engi-
identify the lowest responsive bidder and any other re- neer, landscape architect, or registered land surveyor in
sponsive bidders who' have certified that the products connection with his professional employment or prac·
or materials contain at least the minimum percentage of tice,
230
~~9 PROCUREMENT OF PERSONAL PROPERTY AND SERVICES Ch.287
(b) "Agency" means the state or a state agency, mu- matic layouts and conceptual design criteria of the proj-
nicipality, or political subdivision, a school district or a ect, cost or budget estimates, design and construction
school board, , ", ,sched,~I~s, site development re~uirement~, provisions
(c) "Firm" mea~s, any Individual, firm" partnership, for utilities, storm water retention and disposal, an?
corporation, association, or other legal entity permitted parking requirements, as may be applicable to the pro)-
by law to practice architecture, engineering, or land sur- ect.
veying in the state. (k) A "design criteria professional" means a firm who
(d) 'Compensation" means the total amount paid by holds a current certificate of registration under chapter
the agency for professional services, 481 to practice architecture or landscape architecture or
(e) "Agency official" means any elected or appointed a firm who holds a current certificate as a registered en-
officeholder, employee, consultant, person in the cate- gineer under chapter 471 to practice engineering and
ory of other personal service or any other person re- who is employed by or under contract to the agency for
~iving compensation from the state, a state agency, the providing of professional architect services, land-
municipality, or political subdivision, a school district or scape architect services, or engineering services in con-
a school board, nection with the preparation of the design criteria pack-
(f) "Project" means that fixed capital outlay study or age,
planning activity described in the public notice of the (3) PUBLIC ANNOUNCEMENT AND QUALlFICA-
state or a state agency pursuant to paragraph (3)(a), An TION PROCEDURES,-
agency shall prescribe by administrative rule proce- (a) Each agency shall publicly announce, in a uni-
dures for the determination of a project under its jurisdic- form and consistent manner, each occasion when pro-
tion, Such procedures may include: fessional services are required to be purchased for a
1, Determination of a project which constitutes a project the basic construction cost of which is estimated
grouping of minor construction, rehabilitation, or renova- ~y the agency to exceed the threshold amount provided
tion activities. In s, 287,017 for CATEGORY FIVE or for a planning or
2, Determination of a project which con~titutes a study activity when the fee for professional services ex-
grouping of substantially similar construction, rehabilita- ceeds the threshold amount provided in s..,287.017 for
tion, or renovation activities, CATEGORY THREE, except in cases of valid public
(g) A "continuing contract" is a contract for profes- emergencies so certified by the agency head, The pub-
sional services entered into in accordance with all the lic notice shall include a general description of the proj-
procedures of 1this act between an agency and a firm ect and shall indicate how interested consultants may
whereby the firm provides professional services to the apply for consideration,
agency for projects in which construction costs do not (b) Each agency shall encourage firms engaged in
exceed $500,000, for study activity when the fee for the lawful practice of their professions that desire to pro-
such professional service does not exceed $25.000, or vide professional services to the agency to submit annu-
for work of a specified nature as outlined in the contract ally statements of qualifications and performance data.
required by the agency, with no time limitation except (c) Any firm or individual desiring to provide profes-
that the contract shall provide a termination clause. sional services to the agency must first be certified by
(h) A "design-build firm' means a partnership, cor- the agency as qualified pursuant to law and the regula-
poration. or other legal entity which: tions of the agency, The agency shall make a finding
1, Is certified under s, 489.119 to engage in con- that the firm or individual to be employed is fully qualified
tracting through a certified or registered general con- to render the required service. Among the factors to be
tractor or a certified or registered building contractor as considered in making this finding are the capabilities,
the qualifying agent; and adequacy of personnel, past record, and experience of
2, . Is certified under s. 471,023 to practice or to offer the firm or individual.
to practice engineering; certified under s. 481,219 to 2(d) Each agency shall adopt administrative proce-
practice or to offer to practice architecture; or certified dures for the evaluation of professional services, includ-
under s. 481.319 to practice or to offer to practice land- ing, but not limited to, capabilities, adequacy of person-
scape architecture. nel, past record, experience, whether the firm is a certi-
(i) A "design-build contract" means a single con- fied minority business enterprise as defined by the Flori-
tract with a design-build firm for the design and con- da Small and Minority Business Assistance Act of 1985,
struction of a public construction project. and such other factors as may be determined by the
(j) A "design criteria package" means concise, per- agency to be applicable to its particular requirements,
formance-oriented drawings or specifications of the When securing professional services, an agency shall
public construction project. The purpose of the design endeavor to meet the minority business enterprise pro-
criteria package is to furnish sufficient information so as curement goal set forth in s, 287,042,
to permit design-build firms to prepare a bid or a re- (e) The public shall not be excluded from the pro-
sponse to an agency's request for proposal, or to permit ceedings under this section.
an agency to enter into a negotiated design-build con- (4) COMPETITIVE SELECTION,-
tract. The design criteria package shall specify such per- (a) For each proposed project, the agency shall
fonnance-based criteria for the public construction proj- evaluate current statements of qualifications and per-
ect. including, but not limited to, the legal description of formance data on file with the agency, together with
the site, survey information concerning the site, interior those that may be submitted by other firms regarding
space requirements, material quality standards, sche- the proposed project, and shall conduct discussions
231
Ch.287 PROCUREMENT OF PERSONAL PROPERTY AND SERVICES F.S. 19~
with, and may require public presentations by, no less shall then undertake negotiations with the third most
than three firms, regarding their qualifications, approach qualified firm.
to the project, and ability to furnish the required ser- (c) Should the agency be unable to negotiate a sat-
vices, isfactory contract with any of the selected firms, the
2(b) The agency shall select in order of preference no agency shall select additional firms in the order of their
fewer than three firms deemed to be the most highly competence and qualification and continue negotiations
qualified to perform the required services, In determin- in accordance with this subsection until an agreement
ing whether a firm is qualified, the agency shall consider is reached,
such factors as the ability of professional personnel; (6) PROHIBITION AGAINST CONTINGENT FEES._
whether a firm is a certified minority business enterprise; (a) Each contract entered into by the agency for pro.
past performance; willingness to meet time and budget fessional, services shall contain a prohibition against
requirements; location; recent, current, and projected contingent fees as follows: "The architect (or registered
workloads of the firms; and the volume of work previous- land surveyor or professional engineer, as applicable)
Iy awarded to each firm by the agency, with the object warrants that he has not employed or retained any com.
of effecting an equitable distribution of contracts among pany or person, other than a bona fide employee work.
qualified firms, provided such distribution does not vio- ing solely for the architect (or registered land surveyor,
late the principle of selection of the most highly qualified or professional engineer, as applicable) to solicit or se.
firms, The agency may request, accept, and consider cure this agreement and that he has not paid or agreed
proposals for the compensation to be paid under the to pay any person, company, corporation, individual, Or
contract only during competitive negotiations under firm, other than a bona fide employee working solely for
subsection (5), the architect (or registered land surveyor or professional
(c) This subsection does not apply to a professional engineer, as applicable) any fee, commission, percent.
service contract for a project the basic construction cost age, gift, or other consideration contingent upon or re-
of which is estimated by the agency to be not in excess suiting from the award or making of this agreement: For
of the threshold amount provided in s. 287,017 for CA TE- the breach or violation of this provision, the agency shall
GORY FIVE or for a planning or study activity when the have the right to terminate the agreement without liabili.
fee for professional services is not in excess of the ty and, at its discretion, to deduct from the contract
threshold amount provided in s, 287,017 for CATEGORY price, or otherwise recover, the full amount of such fee,
THREE. commission, percentage, gift, or consideration,
(d) Nothing in 1this act shall be construed to prohibit (b) Any individual, corporation, partnership, firm, or
a continuing contract between a firm and an agency. company, other than a bona fide employee working sole.
(5) COMPETITIVE NEGOTIA TION,- Iy for an architect, professional engineer, or registered
(a) The agency shall negotiate a contract with the land surveyor, who offers, agrees, or contracts to solicit
most qualified firm for professional services at compen- or secure agency contracts for professional services for
sat ion which the agency determines is fair, competitive, any other individual, company, corporation, partnership,
and reasonable, In making such determination, the or firm and to be paid, or is paid, any fee, commission,
agency shall conduct a detailed analysis of the cost of percentage, gift, or other consideration contingent
the professional services required in addition to consid- upon, or resulting from, the award or the making of a
ering their scope and complexity, For any lump-sum or contract for professional services shall, upon conviction
cost-plus-a-fixed-fee professional service contract in a competent court of this state, be found guilty of a
over the threshold amount provided in s, 287,017 for first degree misdemeanor, punishable as provided in s.
CATEGORY FOUR, the agency shall require the firm re- 775,082 or s, 775,083,
ceiving the award to execute a truth-in-negotiation cer- (c) Any architect, professional engineer, or regis.
tificate stating that wage rates and other factual unit tered land surveyor, or any group, association, compa-
costs supporting the compensation are accurate, com· ny, corporation, firm, or partnership thereof, who offers
plete, and current at the time of contracting. Any profes- to pay, or pays, any fee, commission, percentage, gift,
sional service contract under which such a certificate is or other consideration contingent upon, or resulting
required shall contain a provision that the original con- from, the award or making of any agency contract for
tract price and any additions thereto shall be adjusted professional services shall, upon conviction in a state
to exclude any significant sums by which the agency de- court of competent authority, be found guilty of a first
termines the contract price was increased due to inac· degree misdemeanor, punishable as provided in s,
curate, incomplete, or noncurrent wage rates and other 775,082 or s. 775,083,
factual unit costs, All such contract adjustments shall be (d) Any agency official who offers to solicit or secure,
made within 1 year following the end of the contract. or solicits or secures, a contract for professional ser-
(b) Should the agency be unable to negotiate a sat· vices and to be paid, or is paid, any fee, commission,
isfactory contract with the firm considered to be the percentage, gift, or other consideration contingent upon
most qualified at a price the agency determines to be the award or making of such a contract for professional
fair, competitive, and reasonable, negotiations with that services between the agency and any individual person,
firm shall be formally terminated, The agency shall then company, firm, partnership, or corporation shall, upon
undertake negotiations with the second most qualified conviction by a court of competent authority, be found
firm, Failing accord with the second most qualified firm, guilty of a first degree misdemeanor, punishable as pro-
the agency shall terminate negotiations, The agency vided in s. 775,082 or s. 775,083.
232
,,~
LS.198~9 . PROCUREMENT OF PERSONAL PROPERTY AND SERVICES Ch.287
(7) AUTHORITY OF DEPARTMENT OF GENERAL the qualifications, availability, and past work of the firms,
SERVICES,-Notwithstanding any other provision of including the partners or members thereof,
this section, the Department of General Services, Divi· 3. The criteria, procedures, and standards for the
sion of Building Construction, shall be the agency of evaluation of design-build contract proposals or bids,
state government which is solely and exclusively author· based on price, technical, and design aspects of the
ized and empowered to administer and perform the public construction project, weighted for the project.
functions described in subsections (3), (4), and (5) reo 4, The solicitation of competitive proposals, pursu·
specting all projects for which the funds necessary to ant to a design criteria package, from those qualified de·
complete same are appropriated to the Department of sign-build firms and the evaluation of the responses or
General Services, irrespective of whether such projects bids submitted by those firms based on the evaluation
are intended for the use and benefit of the Department criteria and procedures established prior to the solicita·
of General Services or any other agency of government. tion of competitive proposals,
However, nothing herein shall be construed to be in der· 5, For consultation with the employed or retained
ogation of any authority conferred on the Department of design criteria professional concerning the evaluation of
General Services by other express provisions of law, Ad· the responses or bids submitted by the design-build
ditionally, any agency of government may, with the ap· firms, the supervision or approval by the agency of the
proval of the Department of General Services, delegate detailed working drawings of the project; and for evalua·
to the Department of General Services authority to ad· tion of the compliance of the project construction with
minister and perform the functions described in subsec· the design criteria package by the design criteria profes-
tions (3), (4), and (5). Under the terms of the delegation, siona!.
the agency may reserve its right to accept or reject a 6, In the case of public emergencies, for the agency
proposed contract. head to declare an emergency and authorize negotia·
(8) STATE ASSISTANCE TO LOCAL AGENCIES,- tions with the best qualified design-build firm available
On any professional service contract for which the fee at that time,
is over $25,000, the Department of Transportation or the (11) REUSE OF EXISTING PLANS,-Notwithstanding
Department of General Services shall provide, upon reo any other provision of this section, there shall be no pub·
quest by a municipality, political subdivision, school lie notice requirement or utilization of the selection proc·
bOard, or school district, and upon reimbursement of the ess as provided in this section for projects in which the
costs involved, assistance in selecting consultants and agency is able to reuse existing plans from a prior proj-
in negotiating consultant contracts. ect. However, subsequent to July 1, 1975, public notice
(9) APPLICABILITY TO EXISTING CONTRACTS,- for any plans which are intended to be reused at some
Nothing in this section shall affect the validity or effect future time shall contain a statement which provides
of any contracts in existence on July 1, 1973, that the plans are subject to reuse in accordance with
(10) APPLICABILITY TO DESIGN-BUILD CON- the provisions of this subsection,
TRACTS.- (12) CONSTRUCTION OF LAW,-Nothing in the
(a) Except as provided in this subsection, this sec· amendment of this section by ch. 75-281, Laws of Flori·
tion is not applicable to the procurement of design-build da, is intended to supersede the provisions of ss,
contracts by any agency, and any such agency shall 235.211 and 235,31,
award design-build contracts in accordance with the Hlatory.-ss, ,1,2,3,4,5,6.7,8, ch, 73-19; sa, 1,2,3, cU5-281; s, I, ch, n-174;
t I I d d' I' bl t s. 1. ch, 77-199, s. 10, ch, 84-321. ss, 23, 32, ch, 85-104, s. 57, ch, 85-349, s, 6,
procure men aws, ru es, an or mances app Ica e 0 ch, 86-204; s, I, ch, 88-106; s, 1, ch, 89-158,
the agency, 'Note.- The words 'this act' appear as enacted by s, 2, ch, 75-281,
b) Th d' 't' k h II b d JNote,-Amended by s, 23, ch, 85-104, Section 32 of ch, 85-t04 provides that
( e eSlgn cn ena pac age s a e prepare 'section 23 , ' , of this act, , , [is] repealed effective October 1, 1995.-
and sealed by a design criteria professional employed
by or retained by the agency. If the agency elects to en· 287.057 Procurement of contractual services.-
let into a professional services contract for the prepara· (1) For the purposes of this section, the term 'state
tion of the design criteria package, then the design contractual service term contract" means a term con-
criteria professional shall be selected and contracted tract whereby a responsive bidder agrees to furnish a
with in accordance with the requirements of subsec- contractual service during a prescribed period of time or
tions (4) and (5). A design criteria professional who has by a specific date, The specified period of time or date
been selected to prepare the design criteria package completes such contract.
shall not be eligible to render services under a design- (2) Unless otherwise authorized by law, all contracts
build contract executed pursuant to the design criteria for contractual services shall be awarded by competitive
package. sealed bidding. An invitation to bid shall be issued which
(c) Each agency shall adopt rules or ordinances for shall include a detailed description of the services
the award of design-build contracts, For municipalities, sought; the date for submittal of bids; and all contractual
political subdivisions, school districts, and school terms and conditions applicable to the procurement of
boards, such procedures shall include as a minimum the contractual services, including the criteria which shall in·
following: elude, but need not be limited to, price, to be used in de·
1, The preparation of a design criteria package for termining acceptability of the bid, If the agency contem·
lhe design and construction of the public construction plates renewal of the contract, it shall be so stated in the
project. invitation to bid. The bid shall include the price for each
2. The qualification and selection of no fewer than year for which the contract may be renewed, Evaluation
three design-build firms as the most qualified, based on of bids shall include consideration of the total cost for
233
[IT' DF DELIA' BEA[H
January 10, 1991
100 N,W, 1st AVENUE DElRAY BEACH, FLORIDA 33444 407/243-7000
Robert Walters Architects
620 S. E. 1st Street
Ft. Lauderdale, FL 33301
Re: Consultant Selection - Fire Station #1
Dear Sirs:
The City Commission has scheduled interviews for the referenced
project January 22, 1991, as a agenda item, at a scheduled
workshop meeting. Interviews are scheduled as follows:
1. Currie, Schneider Associates
2. Schwab, Twitty & Hanser Architectural Group, Inc.
3. Robert Walter Architects
Presentation will begin at approximately 7:00 P.M. (depending on
earlier agenda items), each firm will be provided 15 minutes for
their presentation, followed by a 5 minute question and answer
period.
The Commission has further directed that the presentation
address, as a minimum, the following:
- Understanding of the architectural concepts envisioned
by the City Commission.
- Ability to address site constraints that may exist.
- Ability to address budgetary constraints addressed at
the December 4, 1990 meeting.
Interviews will be held in the Commission Chambers of the City of
Delray Beach City Hall, 100 N. W. 1st Avenue, Delray Beach,
Florida.
Any questions should be directed to Mark A. Gabriel, P.E., Asst.
Director of Environmental Services/City Engineer at
(407) 243-7322.
Sincerely,
Af~P.E.
Asst. Director of Environmental Services/City Engineer
MG:kt
cc: MGSTA1.DOC - Fire Station #1
William H. Greenwood, Director of Environmental Services
David T. Harden, City Manager
Alison Harty, City Clerk Kerry B. Koen, Fire Chief
THE EFFORT ALWAYS MATTERS
·
[IT' DF DELHA' BEA[H .'
January 10, 1991
100 NW, 1st AVENUE DELRAY BEACH, FLORIDA 33444 407/243-7000
Currie, Schneider Associates, PA, AlA
25 Seabreeze Avenue
Delray Beach, FL 33483
Re: Consultant Selection - Fire Station #1
Dear Sirs:
The City Commission has scheduled interviews for the referenced
project January 22, 1991, as a agenda item, at a scheduled
workshop meeting. Interviews are scheduled as follows:
1. Currie, Schneider Associates
2. Schwab, Twitty & Hanser Architectural Group, Inc.
3. Robert Walter Architects
Presentation will begin at approximately 7:00 P.M. (depending on
earlier agenda items), each firm will be provided 15 minutes for
their presentation, followed by a 5 minute question and answer
period.
The Commission has further directed that the presentation
address, as a minimum, the following:
- Understanding of the architectural concepts envisioned
by the City Commission.
~ Ability to address site constraints that may exist.
- Ability to address budgetary constraints addressed at
the December 4, 1990 meeting.
Interviews will be held in the Commission Chambers of the City of
Delray Beach City Hall, 100 N. W. 1st Avenue, Delray Beach,
Florida.
Any questions should be directed to Mark A. Gabriel, P.E., Asst.
Director of Environmental Services/City Engineer at
(407) 243-7322.
Sincerely,
d~~P.E.
Asst. Director of Environmental Services/City Engineer
MG:kt
cc: MGSTA1.DOC - Fire Station #1
William H. Greenwood, Director of Environmental Services
David T. Harden, City Manager
Alison Harty, City Clerk Kerry B. Koen. Fire Chief
THE EFFORT ALWAYS MATTERS
.
'>.,
[ITY DF DELIAY BEA[H fe, ~8~
\:~
t'~\~~~0 ". -:,?¡'
January 10, 1991
100 N.W, 1st AVEcNUE DE LRA Y BEACH, F LOR I DA 33444 407/243· 7000
Schwab, Twitty & Hanser Architectural Group, Inc.
515 N. Flagler Drive, Suite 1400
West Palm Beach, FL 33401
Re: Consultant Selection - Fire Station #1
Dear Sirs:
The City Commission has scheduled interviews for the referenced
project January 22, 1991, as a agenda item, at a scheduled
workshop meeting. Interviews are scheduled as follows:
1. Currie, Schneider Associates
2. Schwab, Twitty & Hanser Architectural Group, Inc.
3. Robert Walter Architects
Presentation will begin at approximately 7:00 P.M. (depending on
earlier agenda items), each firm will be provided 15 minutes for
their presentation, followed by a 5 minute question and answer
period.
The Commission has further directed that the presentation
. address, as a minimum, the following:
,
- Understanding of the architectural concepts envisioned
by the City Commission.
- Ability to address site constraints that may exist.
- Ability to address budgetary constraints addressed at
the December 4, 1990 meeting.
Interviews will be held in the Commission Chambers of the City of
Delray Beach City Hall, 100 N. W. 1st Avenue, Delray Beach,
Florida.
Any questions should be directed to Mark A. Gabriel, P.E. , Asst.
Director of Environmental Services/City Engineer at
(407) 243-7322.
Sincere~
~~abri 1, P.E.
Asst. Director of Environmental Services/City Engineer
MG:kt
cc: MGSTA1.DOC - Fire Station #1
William H. Greenwood, Director of Environmental Services
David T. Harden, City Manager
Alison Harty, City Clerk Kerry B. Koen, Fire Chief
THE EFFORT ALWAYS MATTERS
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CONTIIACT
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