02-05-91 Special/Workshop
.
CITY OF DELRAY BEACH, FLORIDA - CITY COMMISSION
SPECIAL/WORKSHOP MEETING - FEBRUARY 5, 1991 - 6:00 P.M.
FIRST FLOOR CONFERENCE ROOM
AGENDA
Please be advised that if a person decides to appeal any decision
made by the City Commission with respect to any matter considered
at this meeting or hearing, such persons will need a record of
these proceedings, and for this purpose such persons may need to
ensure that a verbatim record of the proceedings is made, which
record includes the testimony and evidence upon which the appeal is
to be based. The City does not provide or prepare such record.
SPECIAL MEETING
Pursuant to Section 3.07 of the City Charter of the City of Delray
Beach, Florida, Mayor Thomas E. Lynch has instructed me to advise
you of a Special Meeting of the Commission to be held in the First
Floor Conference Room at 6 P.M. on Tuesday, February 5, 1991.
This meeting has been called for the purpose of conducting a public
hearing on the following:
(15 MIN.) 1. Request for Waiver of City Code Requirements. Consider a
request from the property owners at 112 N.E. 1st Avenue to waive
City Code provisions which require paving of an adjacent alleyway
and landscape curbing improvements as part of the development of a
professional office use known as "Pineapple Cottage". Historic
Preservation Board recommends approval.
(15 MIN.) 2. Commission Appeal of a Historic Preservation Board decision
regarding site plan approval for "Pineapple Cottage", located at
112 N.E. 1st Avenue. flJ;.,~lIrMf ~
Alison MacGregor Harty
City Clerk
WORKSHOP MEETING
1. Presentation by Zack Fuller, Camp, Dresser and McKee-Reclaimed
(30 MIN.) Water (City Manager).
(10 MIN.) 2. Draft Resolution Formally Establishing the Kids and Cops
Committee as a permanent City Advisory Board (City Manager).
(15 MIN.) 3. Presentation-Pineapple Grove Way (N.E. 2nd) Beautification
Plan (City Manager).
(15 MIN.) 4. Direction-Mid-Federal Highway Beautification Project (City
Manager) .
(10 MIN.) 5. Review of Concept Design for Removal of Del Ida Traffic Circle
(Ci ty Manager) .
(10 MIN.) 6. Old School Square Parking on N.E. 1st Avenue (City Manager).
(30 MIN.) 7. Presentation by Dubin and Associates:
A. Capital Improvements at the Municipal Golf Course.
B. First Quarter Financial Report.
C. Insurance Requirements.
(5 MIN.) 8. Status Report-Laver1s Property (City Attorney) .
(5 MIN.) 9. Policy Direction-Purchase of Recycleable Products (City
Manager) .
10. Commission Comments.
-2-
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C I T Y COM MIS S ION DOC U MEN TAT ION
TO: ALISON MACGREGOR-HARTY, CITY CLERK
\
FROM: ~~~S~~R
DEPARTMENT OF PLANNING AND ZONING
SUBJECT: MEETING OF FEBRUARY 5, 1991
APPEAL OF HPB ACTION RE PINEAPPLE COTTAGE SITE PLAN
& REQUEST FOR WAIVER OF ALLEY PAVING & LANDSCAPE CURB
ACTION REQUESTED OF THE COMMISSION:
The action requested of the City Commission is that of
review and affirmation, modification, or reversal of the
Historic Preservation Board's approval of the site plan for
"Pineapple Cottage". This action is pursuant to LDR Section
2.4.7(E).
A second action is the consideration of a waiver request to
not require paving of the alleyway access, nor for
installation of protective curbing at landscape areas.
The project is the conversion of a parcel which has
exclusive residential use into a mixed use parcel by the
addition of a professional office to the existing uses of a
detached single family dwelling and a garage apartment. It
is located on N.E. lst Avenue with access from the alley,
extending from N.E. 1st Street, located between 1st Avenue
and Swinton.
BACKGROUND:
This site plan was approved by the HPB pursuant to authorities
granted to the Board for site plan approval in the OSSHAD and to
act in-lieu of the Site Plan Review and Approval Board and Board
of Adjustment with respect to landscaping, elevations, and
variances.
The site plan and waiver request are being considered at this
special meeting at the request (appeal) initiated by Commissioner
Alprin who stated, when making the appeal, that there are policy
considerations involved in the action which require attention of
the Commission.
For background on those policy related items, I have provided the
following:
* Staff Report (1/16/91) to Historic Preservation Board;
* Memo re result of HPB consideration and action;
* C.C. Documentation (1/29/91) for waiver considerations.
.
City Commission Documentation .. I.
Meeting of February 5, 1991
Appeal of HPB Action Re Pineapple Cottage Site Plan
& Request for Waiver of Alley Paving & Landscape Curb
Page 2
During consideration of the Pineapple Cottage development
request, there has evolve a certain degree of comment about the
applicabili ty of standards and the review process. For
illustrative purposes, I have also attached a chronology of
events and processing sequence for Pineapple Cottage. I have
also attached a similar chronology for another project, Delray
New Wave. Delray New Wave is under construction at the northwest
corner of lst Street and Swinton Avenue. The latter chronology
shows the processing time and waiver/variance considerations
which have been granted to a previously processed project.
MANNER OF PROCEEDING:
The suggested manner of proceeding is as follows:
First, address each of the code compliance issues. An action
does not need to be taken during this consideration. The issues
are:
1. Appropriateness of the use: see page 2 of the HPB
Staff Report for the Planning Director's determination.
2. Basis for variance to parking requirements (reduction
from six to three): see page 5 of the Staff Report.
3. Basis for variance to depth of parking spaces
(reduction from 25' to 2I'): see page 5 of the Staff
Report. Also, note that the site plan shows a 21'
space depth with a 3' landscape area between the
parking space and the existing fence; however field
measurements show that only 21' exists between the
property line and the existing fence.
4. Basis for variance which allows further encroachment
into the side and rear yards for the purpose of
constructing a trellis. Requested setbacks were 3.5'
on the side and I' on the rear (along the alley). A 45
degree bevel was required on the south side of the
trellis to accommodate better sight distance from the
parking area (amount of bevel is not indicated). See
page 6 of the staff report for background.
5. Board determination to allow pea rock as the parking
surface for the two standard parking spaces. The
handicap parking space is to be paved.
6. Board determination to not require additional
right-of-way dedication for the alley instead of
seeking a two foot dedication so as to eventually have
a 20' section in this general location.
I
Ci ty Commission Docu.;lentation
Meeting of February 5, 1991
Appeal of HPB Action Re Pineapple Cottage Site Plan
& Request for Waiver of Alley Paving & Landscape Curb
Page 3
7. Basis for Board reconunendation for the conunission to
waive the requirement for protective curbing for
landscape areas.
8. Basis for Board reconunendation for the Commission to
waive the requirement for improvement of the alley to
its standard specification (pavement width of 16').
See the 1/29 CC Doc for background.
Second, based upon your individual positions and thoughts on the
above items, consider an action to either affirm or reverse the
action of the site plan as taken by the H.P.B.
Third, whether the site plan action is affirmed or reversed, the
Ci ty Conunission should address the issue of improvement of the
alleyway as it applies to this, and similar, situations.
Attachments:
* Staff Report (1/16/91) to Historic Preservation Board
* Memo re result of HPB consideration and action
* C.C. Documentation (1/29/91) for waiver considerations
* Chronologies for Pineapple Cottage and Delray New Wave
DJK/#75/CCAPPEAL.TXT
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C;ITY, OF DELr ~ y BEACH
,
~E~T ING mTE: J.t\NUARY 16. 1991 STAFF REPORT
9GE~ ITEM: # 6
C.O.A. 8-125: Site Plan Approval for Pineapple Cottage located on
ITEM:...t-!te west s:f..de of N.E. 1st Avenue, between N.E. 1st Street and N.E. 2nd Street.
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3EiNERAL DATA:
owner...........................John Baccari and Joan Baccari
Agent...........................John Baccari
Loc a t i on. . . . . . . . . . . . . . . . . . . . . . . . 'I'wo (2) lots north of Northeast
1st Street on the'West side of
Northeast 1st Avenue.
Property Size...................O.19 Acres
city Land Use Plan..............Transitional
city Zoning.....................OSSHAD (Old School Square
Historic Arts District)
Adjacent Zoning.................The subject property is bounded
on all sides by land zoned OSSHAD
(Old School Square Historic Arts
District)
,
Existing Land Use...............Residential
Proposed Land Use...............Residential and Professional
Office.
Water Service...................2.. water main along Northeast 1st
Avenue.
Sewer Servlce...................S.. sanitary sewer along alley of
block 67.
----- --
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ITEM BEFORE THE BOARD:
The item before the Board is that of approval of a site plan for
Pineapple cottage. The subject property is located on the west side
of N.E. 1st Avenue, approximately 88 feet north of N.E. 1st Street.
BACKGROUND:
The subject property is located within the Old School Square
Historic District and is zoned OSSHAD (Old School Square Historic
Arts District). The single family dwelling was constructed in 1920
and the garage was built in approximately 1928.
The subject property currently contains a single family home and an
accessory structure with an apartment located on the second floor.
The apartment is a nonconforming use and is nonconforming with
respect to floor area. The required floor area for a one bedroom
apartment is 600 sq. ft. and the existing apartment contains
approximately 414.69 sq. ft. As the nonconformities were legally
established, they are allowed to continue, provided the
nonconformity is not expanded.
DEVELOPMENT PROPOSAL:
The development proposal is to convert the lower floor of the
accessory building to a professional office with the existing
apartment to remain. Three parking spaces are proposed adjacent to
the alley. In addition, the proposal includes a future storage shed
and deck the locations of which are a part of this site plan
consideration. Pursuant to Section 4.4.24(E)(3), for new
development within the OSSHAD, approval of a site plan must be
granted from the Historic Preservation Board. Details of the shed
and deck have not been provided. The elevations for both the shed
and the deck will require review and approval of a Certificate of
Appropriateness by the Historic Preservation Board prior to
application for a building permit.
SITE PLAN ANALYSIS:
Pursuant to Section 3.1.1 of the Land Development Regulations, prior
to approval of development applications, certain findings must be
made in a form which is part of the official record. This may be
achieved through information on the application, the staff report,
or minutes. Findings shall be made by the Board to approve or deny
the development application. These findings relate to the following
four areas:
Future Land Use Map: (The use structures must be allowed in the
zoning district and the zoning district must be consistent with the
land use designation).
Historic Preservat' ~ Board Staff Report
Pineapple Cottage - dite Plan Approval
Page 2
The subject property has a Land Use Plan designation of
Transitional. The OSSHAD zone district is consistent with the
Transitional land use designation. The professional office is a
permitted use within the OSSHAD. A single family residence, either
separate or within a structure housing a non-residential use is
allowed as an accessory use, provided that the residence is occupied
by the owner, proprietor, or employee of a business enterprise
conducted on the property. The applicant, owner, will not be
residing on the property. As previously stated, the apartment above
the accessory structure is nonconforming, however it was legally
established and is allowed to continue. The introduction of a
commercial use into the accessory structure and a mix of commercial
use and residential use in the manner described may not be in
concert with the intent of the OS SHAD formulation; however, the
wording of the regulations is such that, from a use standpoint, the
request may be received and processed.
Concurrency: Facilities which are provided by, or through, the City
shall be provided to new development concurrent with issuance of a
Certificate of Occupancy. These facilities shall be provided
pursuant to levels of service as established within the
Comprehensive Plan. For sewer and water, concurrency shall mean
that direct connection to a functioning municipal system is made.
For streets(traffic), drainage, open space (parks), and solid
~aste concurrency shall be determined by the following):
* the improvement is in place prior to issuance of the
occupancy permit;
* the improvement is bonded, as part of the subdivision
improvements agreement or similar instrument, and there is a
schedule of completion in the bonding agreement;
* the improvement is part of a governmental capital
improvement budget; it has been designed; and a contract for
installation has been solicited.
Water:
Water is provided via an existing 2" water main located within the
N.E. 1st Avenue right-of-way. Fire suppression is provided via an
existing fire hydrant located at the southeast corner of Swinton
Avenue and N.E. 1st Street. No water main extension or upgrading is
required with this development proposal.
Sewer:
Sewer service is provided via an 8" sewer main located within the
alley to the rear of the subject property. No sewer main extension
or upgrading is required with this development proposal.
Historic Preservat \. Board Staff Report
Pineapple Cottage - Site Plan Approval
Page 3
Drainage:
Drainage is currently contained on-site. No paving and drainage
plans were provided. The proposed parking spaces must be designed
to retain drainage on-site. Adequate open space exists for on-site
retention.
Streets and Traffic:
Pursuant to Section 5.3.1(D)(2), the alley right-of-way width is
required to be 20 ft. wide, or the existing dominant width.
Although the existing alley right-of-way width is 16 ft., it is
anticipated that within this Block and the OSSHAD zoning district
similar developments will utilize the alley for access to parking
spaces. Pursuant to Land Use Policy C-3.3 of the Comprehensive
Plan, alleys located within the Old School Square Historic District
on either side of Swinton Avenue should remain or be made available
for access to abutting properties. Based upon that Policy and
pursuant to Section 5.3.1(D)(3), 2 ft. of alley right-of-way must be
dedicated to the City of Delray Beach for right-of-way and utility
purposes.
As the alley will be used to access the parking spaces the alley
must be paved. Pursuant to Comprehensive Plan Policy A-4.S, the
alley must be paved from N.E. 1st Street to the north property line
of the subject property. Where the alley is co~tiguous to the
parking spaces, the alley must be paved to the edge of the alley
right-of-way. The pavement width will be 18 ft. to the rear of the
subject property and 16 ft. from the south property line to N.E. 1st
Street.
The city Engineer has recommended that the 2 ft. of alley
right-of-way be dedicated and that the alley be paved from N.E. 1st
Street to the north property line of the subject property.
The applicant is requesting from the Historic Preservation Board a
recommendation to the City Commission to grant a waiver regarding
the 2 ft. dedication of alley right-of-way and paving of the alley
from N.E. 1st street to the north property line. If the Board
recommends that the waivers be granted, Policies that pertain to the
OSSHAD zone district should be addressed with this years
Comprehensive Plan Amendments.
The existing right-of-way width of N.E. 1st Avenue from N.E. 1st
Street to N.E. 2nd Street is 40 feet. The required right-of-way
width is 50 feet. Therefore, dedication of 5 feet is required.
The existing 5 ft. sidewalk, currently located outside the
right-of-way, will then be properly located within the N.E. 1st
Avenue right-of-way.
Historic preservat 1 Board Staff Report
Pineapple Cottage . Site Plan Approval .
Page 4
Parks and Solid Waste:
The location of solid waste containers has not been provided. The
applicant must contact Waste Management and request that roll-out
carts be utilized versus a dumpster. The applicant must provide a
letter from Waste Management verifying that roll-out carts are
acceptable and indicate their location and type of screening on the
site plan.
Consistency:
Pursuant to Section 3.3.1 (Basis for Determining Consistency), the
performance standards set forth in Section 3.3.3 (Standards for Site
Plan Actions) along with compliance to Section 2.4.S(F)(5)(General
Compatibility and Harmony with Adjacent Properties) shall be the
basis upon which a finding of overall consistency is to be made.
Other objectives and policies found in the adopted Comprehensive
Plan may be used in making of a finding of overall consistency. The
applicable performance standards of Section 3.3.3 and other policies
which apply are as follows:
Standards for Site Plan Action
A) Building design, landscaping, and lighting shall be such that
they do not create unwarranted distractions or blockage of
visibility as it pertains to traffic circulation. (Traffic
Element C-1.2)
The landscaping that is proposed along the south property line will
not affect visibility as it pertains to traffic circulation.
However, as the alley is improved northward to N.E. 2nd Street and
motorist travel southbound, visibility of motorists backing-out of
the proposed parking spaces may be affected by the fence and trellis
proposed 1 ft. off the west property line.
B) (Separation of Travelways) Does not apply.
C) (Open Space Enhancements) Does not apply.
D) That any street widening associated with the development shall
not be detrimental upon desired character and cohesiveness of
affected residential areas. (Housing Element A-6.l)
As stated previously in the Concurrency section of this report,
similar developments are anticipated which will utilize the alley as
the primary means of access. The associated alley widening is to
facilitate the overall desires for alternative access and the
desired character of the OSSHAD zone district.
E) (Development of vacant land consistent with adjacent
development) Does not apply.
Historic Preservat . 'Board Staff Report
Pineapple Cottage - Site Plan Approval
Page 5
F) (Appropriateness of future use and intensity of the
development of vacant property) Does not apply.
G) (Demographic Mixture) Does not apply.
General Compatibility with Adjacent Properties
The promotion of mixed uses is in concert with the purpose of the
OSSHAD zone district, however the mixed uses as proposed with an
absentee property owner raises concerns as to the appropriateness of
the use. In addition, the development proposal requires a number of
variances and waivers to Code and Comprehensive Plan items. In
light of the above, the overall compatibility of the development
proposal is in question.
Compliance with Land Development Regulations:
Items identified in the Land Development Regulations shall
specifically be addressed by the body taking final action on a land
development application/request.
Parking:
Pursuant to Code Sections 4.6.9(C)(2)(c) and 4.4.24(G)(1), six (6)
parking spaces are required on-site, three (3) have been provided.
One of the three is a handicapped space. Two spaces are required
for each of the uses; the single family residence, the one bedroom
apartment and the office. A variance has been requested for three
(3) parking spaces.
Pursuant to Section 4.6.9(D)(2)(b), parking spaces adjacent to an
alley are required to be 10 ft. X 25 ft. and the handicapped space
is required to be 12 ft. X 25 ft. The plans indicate 9 ft. X 21 ft.
and 12 ft. X 21 ft. respectively. The basis for the requirement to
increase length of parking spaces adjacent alleys was to accommodate
backing-out onto the narrow travelways typical of alleys. With the
dedication of 2 ft. of alley right-of-way, there is a basis for the
length reduction of 2 ft., however a 4 ft. length reduction of the
parking spaces is proposed. A variance has been requested for the
reduced length.
The parking area is proposed to have a pea rock surface. Pursuant
to Section 4.6.9(D)(8)(a), all parking lots must be paved. However,
within a historic district, parking spaces may be improved with a
surface material other than pavement, where there are 12 or less
parking spaces, subject to approval by the Historic Preservation
Board. From a maintenance and liability perspective the use of pea
rock is inappropriate for the parking spaces adjacent to the alley.
Therefore staff is not supportive of the request to install pea
rock.
Historic Preservat . Board Staff Report
Pineapple Cottage - Site Plan Approval
Page 6
Setbacks:
Pursuant to Section 4.3.4(K), the rear building setback must be 10
ft. and the side setback must be 7.5 ft. The proposed trellis
encroaches 8 ft. into the rear setback and 4 ft. into the side
setback. While trellises are allowed to extend into the setback
areas, the allowance was only for the principal structure on the
site. The applicant has requested variances to reduce the required
side setback to 3.5 ft. and the rear setback to 1 ft. In addition,
if the requirement for the dedication of 2 ft. of alley right-of-way
is not waived, the trellis will encroach 1 ft. into the alley
right-of-way. Due to potential sight obstruction as discussed under
Standard A, staff does not support this variance. If the Board is
inclined to grant the variance, the trellis should be setback 4 ft.
from the existing property line. This will accommodate 2 ft. of
right-of-way dedication and mitigate sight obstructions.
TECHNICAL ITEMS:
The following are items that do not require specific action of the
Board and will be addressed with the submittal of a revised site
plan.
1. At the northwest corner of the site, remove the portion of the
cement slab that encroaches onto the adjacent property.
2. Per 4.6.l6(E)(7), (regarding the Eugenia hedge) shrubs shall be
spaced a maximum of two (2) feet on center unless plants are
exceptionally full, in which case the shrubs shall be permitted
to be planted up to a maximum of thirty (30) inches, center to
center, provided the branches are touching at the time of
planting.
3. Per 4.6.l6(1), applicant shall resod all areas where grass has
died or is weed infested. Most of the lawn within the fenced
area has died and needs replacement.
Other Items:
The applicant will be requesting a waiver to Section 4.6.l6(E)(3)
(Landscape Section), that all landscape areas shall be separated
from vehicular use areas by nonmountable curbing. A waiver to this
Code Section can only be granted by the City Commission.
Review by Others:
Community Redevelopment Agency
The subject property is located within the City's Community
Redevelopment Area, thus requiring review of the proposal by the
C.R.A. At its meeting of November 12, 1990, the C.R.A. reviewed the
development proposal. The Agency had a concern with the number of
uses on the property and concluded that the accessory structure
should contain only one active use.
Historic Preservat. : Board Staff Report
pineapple Cottage - Site Plan Approval
Page 7
City Commission
The applicant will be requesting waivers from the City Commission
with regards to the following:
1) The requirement that the alley be paved from N.E. 1st street to
the north property line of the subject property.
,
2) The requirement that 2 ft. of alley right-of-way be dedicated.
3) A waiver to Section 4.6.16(E)(3) (Landscape Section), that all
landscape areas shall be separated from vehicular use areas by
nonmountable curbing.
Recommendations from the Historic Preservation Board are requested
for each of the waivers.
Notice of the variances requested as part of the development
proposal were distributed to property owners within 500 ft. of the
property. In addition, special notice was sent to the Old School
Square, Pineapple Grove and Del-Ida Park Neighborhood Associations.
As of January 14th, no objections were received.
ASSESSMENT:
The mixture and intensity of the single family home, one bedroom
apartment (multiple family), and the office use as described
as part of this development proposal does appear to be within the
intent of the OS SHAD zone district. However, concerns over
intensity of the uses on-site have been expressed by the C.R.A. and
are a concern of staff. This intensity increased parking
requirements for which variances which are being requested.
The applicant is also requesting waivers from requirements to pave
and provide additional right-of-way within the alley. Staff
recommends denial of these waivers in that these components are
fundamental in providing safe and adequate access to this site. In
addition, utilization of the alley as primary access is not only a
Policy of the Comprehensive Plan but an intricate part of the OSSHAD
development plan.
ALTERNATIVE ACTIONS:
1. Continue with direction.
2. Approve the variances and approve the site plan.
3. Deny the variances and deny the site plan.
Historic Preservat Board Staff Report
Pineapple Cottage - dite Plan Approval
Page S
The Historic Preservation Board should take the following steps in
taking action on the development proposal.
1 . Overall Compatibility - Can the Historic Preservation Board
make a supportive finding for:
A. The Project as proposed.
B. The Project with modifications.
options are: A-NO, B-NO - Proceed to reject the proposal on
individual areas.
A-NO, B-YES - Proceed to address the variances
and waivers.
A-YES - Proceed to address the variances
and waivers.
2. Variances
A. Reduction in the length of the parking spaces from 25 ft.
to 21 ft.,
B. Reduction in the number of parking spaces from 6 to 3, and
C. Reduction of the side setback to 3.5 ft. and the rear
setback to 1 ft.
3. Waivers
A. That the dedication for 2 ft. of alley right-of-way not be
required.
B. That the alley not be paved from N.E. 1st Street to the
north property line of the subject property.
C. That the nonmountable curbing not be required.
4. Site Plan Action
A. Denial for failure to meet the Compatibility finding based
upon a failure to meet Code requirements (variances and
waivers).
B. Approve based upon modifications as follows
- that a revised site plan be submitted addressing
Technical Items 1-3, indicating the location and
screening of the solid waste containers and
indicating those items for which variances and
waivers were not granted.
Historic Preservat! \ Boar,d Staff Report
Pineapple Cottage - dite Plan Approval
Page 9
- that verification from Waste Management be provided
indicating that roll-out carts are acceptable.
And, Based upon positive findings with respect to:
- Compatibility
- Section 3.1.1 (Findings)
- Section 3.3.3 (Standards for Site Plan Actions)
And, a Condition and Special Finding:
- That the Historic Preservation Board grant specific
approval for the use of pea rock.
- The Certificate of Appropriateness is granted for the
Site Plan.
RECOMMENDED ACTION:
As there are a number of issues involved a formal ' staff
recommendation has not been setforth.
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M E M 0 RAN DUM
TO: David J. Kovacs
Director of Planning and Zoning
FROM: Stan Weedon, Jr., Planner II~
RE: Pineapple cottage; Consideration of Waivers
Report of Historic Preservation Board's Action
on the Site Plan and Waivers
DATE: January 22, 1991
BACKGROUND:
At their meeting of January 16, 1991, the Historic Preservation
Board considered the site plan, three variances and two waivers
for the Pineapple Cottage.
REPORT OF BOARD ACTIONS:
Overall Compatibility. The Historic Preservation Board
considered the attached staff report and prior to considering the
separate actions had a discussion on whether the number of
individual uses (3) and mix of uses (residential and office) was
consistent with the Board's direction as expressed in the purpose
and intent of the Old School Square Historic Arts District. The
Historic Preservation . Board's decision was that the uses as
proposed are consistent with the purpose and intent of the OSSHAD
District.
Variances. The applicant requested three variances from the
Historic Preservation Board;
1. a reduction in the length of parking spaces from 25
feet to 21 feet,
2. a reduction in the number of required parking spaces
from 6 to 3, and
3. a reduction in the side setback to 3.5 feet and the
rear setback to 1 foot.
After a public hearing, the Historic Preservation Board approved
all three variances. The Board and the applicant agreed to amend
the rear yard setback to include a 45 degree bevel adjacent to
the parking area to improve visibility from the first parking
space.
No public testimony was received against the requested variances.
Speaking in favor of the variances were Clemmer Mayhew; Ann
Fulton, Co-Chair of the Old School Square Property Owners
Association; Betty Tomellirl; and Michael Soleri. The Board
cited the purpose and intent of historic preservation as their
finding for (in favor of) the variances.
Waivers. The applicant has requested two waivers from the City
Commission. The Historic Preservation Board considered each of
the requested waivers for the purpose of making a recommendation
to the City Commission. The requested waivers are:
1. that the alley not be paved from N.E. 1st Street to the
north property line of the subject property, and
2. that the nonmountable curbing not be required.
The Historic Preservation Board recommended that each of the
above noted waivers be granted. The Board indicated that the
widening and paving of the alleys was not consistent with the
purpose and intent of historic preservation in the Old School
Square Historic District.
Site Plan. The Board approved the site plan subject to the
following:
1. remove the portion of the cement slab that encroaches
into the adjacent property at the northwest corner of
the site,
2. per Section 4.6.16(E)(7), appropriate spacing of
hedging shrubs,
3. per 4.6.16(1}, resod all areas where grass has died or
is weed infested,
4. indicate the location and screening of the solid waste
container(s}, and provide verification from Solid Waste
that roll-out carts are acceptable,
5. dedicate 5 feet of right-of-way for N.E. 1st Street,
and
6. amendment of the plan to accommodate any of the waivers
which are not granted by the City Commission.
The Historic Preservation Board, pursuant to powers granted to
it, also approved:
A. the use of pea rock as a parking surface
B. that dedication of 2 feet (2") of alley right-of-way
not be required, and
C. granted a Certificate of Appropriateness for the site
plan.
RECOMMENDATION:
The Historic Preservation Board recommended that the City
Commission approve the waivers associated with the site plan for
the Pineapple Cottage.
CITY COMMISSION DOCUMENTATION
TO: ALISON MACGREGOR-HARTY, CITY CLERK
FROM: DA ID ~'~~IRECTOR
DEPARTMENT OF PLANNING AND ZONING
SUBJECT: MEETING OF JANUARY 29, 1991
WAIVER OF CITY CODE RE PAVING REQUIREMENTS AND
LANDSCAPE CURBING FOR THE "PINEAPPLE COTTAGE"
ACTION REQUESTED OF THE COMMISSION:
The action requested of the City Commission is that of
granting waivers to two provisions of the LDRs which apply
to the proposed site development for Pineapple Cottage.
The waivers are with respect to the following:
* 5.3.1{E) Improvement Obligations which call for the
installation of improvements (paving of the alley)
concurrent with, or prior to, construction of the
associated development application.
* 4.6.16{E){3) Landscape protection by nonmountable
curbing.
BACKGROUND:
Attached is a report of actions taken by the Historic
Preservation Board with respect to site plan approval for
Pineapple Cottage. As a part of that consideration, the Board
recommended that the above waivers be granted.
There is not a provision in the LDRs for the waiver of the alley
paving requirement. Thus, it is being considered at public
hearing under the Commission's authority to grant waivers when
there is no other avenue available.
City Commission Documentation
Waiver of City Code Re Paving Requirements and
Landscape Curbing for the "Pineapple Cottage"
Page 2
The following issues apply to the paving waiver:
1- The City Engineer requires that all street and alleyway
improvements be paved. There are long term maintenance and
repair costs which make non-paved (gravel) alleys
inappropriate.
2. The Comprehensive Plan calls for the use of the alleyways on
either side of Swinton in order to further encourage
adaptive reuse and non-residential development along
Swinton. Thus, the alley in this block will have a
relatively high usage rate as such development and reuse
progresses.
3. In this case, the alley is being used to meet parking lot
design requirements by providing the back-out area from
on-site parking and as the driveway aisle to a paved street.
Thus, in addition to meeting the requirement for pavement of
an alley, it is also meeting the requirement of a paved
surface for parking lots.
4. In this case, the existing condition of the alley is
substandard with respect to width of travelway and condition
of driving surface. Even if paving were not required,
improvement of the alley to another standard should be
required.
5. The paving requirement is a matter of concurrency. Thus, it
is necessary that if, indeed, the requirement is to be
waived in this instance, then there should be an additional
standard which sets forth when non-paved alleys can be used
for non-residential and residential purposes.
6. The Historic Preservation Board has put forth the position
that the widening and paving of alleys is not consistent
with the purpose and intent of historic preservation goals
in the Old School Square Historic District.
Thus, there is an apparent discrepancy between Comprehensive Plan
policies (items 2 and 5), Engineering and improvement
requirements (items 1 and 3), and the position of the Historic
Preservation Board (item 6). Resolution of this matter in favor
of the Board's position would also suggest changes to the
portions of the Comprehensive Plan and/or the establishment of an
additional standard for alleyway construction.
With respect to the waiver regarding the landscape protection,
there are provisions in the Landscape portion of the LDRs
[4.6.16(C)(2)] which allow for waivers. Waivers have been
granted in similar circumstances.
City Commission Documentation
Waiver of City Code Re Paving Requirements and
Landscape Curbing for the "Pineapple Cottage"
Page 3
RECOMMENDED ACTION:
By motion, approval of the waiver request for not requiring the
nonmountable curbing for landscape protection.
By motion, denial of the waiver request for not paving the
alleyway (unless direction is also given to create an additional
standard for alleyways which are not to be paved and that such a
standard apply to this situation).
Attachment:
* P&Z Departmental Memo, Weedon to Kovacs
* Reduction of site plan
DJKt78/CCJOHN.TXT
THE FOLLOWING PROVIDES A CHRONOLOGY OF EVENTS REGARDING THE JOHN
BACARRI, PINEAPPLE COTTAGE, MATTER. This information is from the
project file.
August 15 & 29, 1990: Granting of Certificates of
Appropriateness for site improvements and architectural items by
the Historic Preservation Board.
Mr. Bacarri installed the improvements and then proceeded to
obtain an occupational license. He was referred to the Planning
Department where he was informed that conditional use and site
plan approval was required prior to such a change in use.
OCtober 4, 1990: Two hour meeting between John Bacarri and David
Kovacs.
October 8, 1990: Consultation among the Chief Building Official,
City Attorney, and Planning Director resulted in a determination
that conditional use processing will not be required.
October 9, 1990 +/-: Two hour meeting between Mr. & Mrs. Bacarri
and David Kovacs.
October 9, 1990: Letter from Kovacs outlining the submission
requirements for a land use change.
November 7, 1990: Submission received (letter dated 11-2-90) .
Also there was a request to have processing fees waived.
November 26, 1990: Letter to Bacarri re status of request,
identified additional materials which are necessary, set December
19th as submission date for a January 16th hearing.
November 27, 1990: City Commission denial of processing fee
waiver request.
December 7, 1990: One hour telephone conversation between John
Bacarri and David Kovacs (a Friday).
December 10, 1990: Confirmation letter sent from Kovacs
regarding the content of the December 7th telephone conversation.
(a Monday).
December 14, 1990: Final staff critique and review letter
transmitted to John Bacarri.
December 19, 1990: Variance submission material received.
December 26, 1990: Revised site plan submission received.
January 16, 1991: Historic Preservation Board consideration of
variances and site plan approval.
January 29, 1991: City Commission consideration of waiver
requests.
DJK:01/27/91
THE FOLLOWING PROVIDES A CHRONOLOGY OF EVENTS REGARDING THE
PROCESSING OF "DELRAY NEW WAVE", A PROJECT INVOLVING CHANGE OF
USE IN THE R.O. ZONE DISTRICT WITHIN THE O.S.S. HISTORIC DISTRICT
This information is from the project file.
June 21, 1990 Overall project was scheduled for review by the
Historic Preservation Board. The applicant did not attend. No
discussion was held.
July 6, 1990 Site Plan Application received.
July 18, 1990 Project status letter sent to applicant.
July 18, 1990 Historic Preservation Board overview of the entire
project. Granted COA for proposed demolition and relocations.
July 26, 1990 Additional materials provided by the applicant (in
response to the July lath staff (status) letter)
July 26, 1990 Formal Project Transmittal Letter sent to the
applicant.
July 27, 1990 Variance materials submitted.
August 6, 1990 Applicant provides a letter reply to the Project
Transmittal letter.
August 10, 1990 Revised site plan submitted.
August 15, 1990 Historic Preservation Board acts on variance,
elevations, and reviews site plan changes, landscape concepts.
August 20, 1990 Planning and Zoning Board recommends approval of
the site plan and provides recommendations on waiver needs.
August 28, 1990 City Commission approval of the site plan.
Special Considerations:
* variance to maximum floor area requirement
* determination not to require additional alley dedication
* relief from requirement pertaining to driveway separation
from adjacent property
* use of roll-out cart for trash pick-up instead of a dumpster
"New" Requirement:
* payment for cost of construction of 1/2 width of adjacent
alley (now codified, was in the Comprehensive Plan)
DJK 01/2a
DJK#75/CHRONO
..
AA(}& c4-~
PK opv~ - OYI J /d-Cf lCf I
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS p~ t::6 W/5 (5Y) df~
FROM: CITY MANAGER fJ)v1
. ,
SUBJECT: AGENDA ITEM # I()~ - MEETING OF JANUARY 29, 1991
REQUEST FOR WAIVER OF CITY CODE- PINEAPPLE COTTAGE
DATE: January 22, 1991
The owners of the Pineapple Cottage located at 112 N.E. 1st Avenue are
requesting waiver of City Code provisions which require paving and
landscape curbing improvements as part of the development of Pineapple
Cottage. As there are no provisions in the LDRs for waiver of the
paving requirement, a public hearing is required.
The Historic Preservation Board at their January 16th meeting
considered a site plan for the Pineapple Cottage which involves
converting an existing residential structure in to office space. The
Pineapple Cottage is located in the Old School Square Historic
District. The applicant requested three variances from the Historic
Preservation Board:
-reduction in length of parking spaces from 25 feet to 21 feet
-reduction in number of required parking spaces from six to three
-reduction in the side setback to 3.5 feet and rear setback to
one foot
After the public hearing, the Historic Preservation Board approved all
three variances. Additionally, the Board considered the applicant's
request for waivers requiring City Commission action. Those requested
waivers are:
-relief from paving alley from N.E. 1st Street to the north
property line
-relief from requirement for nonmountable curbing
The Historic Preservation Board recommended that each of these waivers
be granted as the widening and paving of alleys is not consistent with
the purpose and intent of historic preservation in the Old School
Square Historic District. In addition, the site plan was approved
subject to conditions.
Attached as backup material for this item is a staff report which
addresses apparent discrepancies between Comprehensive Plan policies,
Engineering and improvement requirements, and the position of the
Historic Preservation Board with regard to paving requirements. Based
upon that information, the Commission may want to either deny the
waiver request for paving of the alleyway or direct that an additional
standard for alleyways which are not to be paved be created and
applied to this situation.
With respect to the waiver regarding the landscape protection
(nonmountable curbing), there are waiver provisions in the Landscape
portion of the LDRs. Previously, waivers have been granted in similar
circumstances.
'* .
AGENDA REPORT
Meeting of / /90
Recommend approval of the request for waiver for the installation of
nonmountable curbing and consideration of the request for waiver of
paving requirements.
-
- 2 -
~
C I T Y COM MIS S ION DOC U MEN TAT ION
TO: ALISON MACGREGOR-HARTY, CITY CLERK
( ..-'J~
FROM: ~ KOVA~IRECTOR
DEPARTMENT OF PLANNING AND ZONING
SUBJECT: MEETING OF JANUARY 29, 1991
WAIVER OF CITY CODE RE PAVING REQUIREMENTS AND
LANDSCAPE CURBING FOR THE "PINEAPPLE COTTAGE"
ACTION REQUESTED OF THE COMMISSION:
The action requested of the City Commission is that of
granting waivers to two provisions of the LDRs which apply
to the proposed site development for Pineapple Cottage.
The waivers are with respect to the following:
* 5.3.I(E) Improvement Obligations which call for the
installation of improvements (paving of the alley)
concurrent with, or prior to, construction of the
associated development application.
* 4.6.16(E)(3) Landscape protection by nonmountable
curbing.
BACKGROUND:
Attached is a report of actions taken by the Historic
Preservation Board with respect to site plan approval for
Pineapple Cottage. As a part of that consideration, the Board
recommended that the above waivers be granted.
There is not a provision in the LDRs for the waiver of the alley
paving requirement. Thus, it is being considered at public
hearing under the Commission's authority to grant waivers when
there is no other avenue available.
. ,
City Commission Documentation
Waiver of City Code Re Paving Requirements and
Landscape Curbing for the "Pineapple Cottage"
Page 2
The following issues apply to the paving waiver:
1. The City Engineer requires that all street and alleyway
improvements be paved. There are long term maintenance and
repair costs which make non-paved (gravel) alleys
inappropriate.
2. The Comprehensive Plan calls for the use of the alleyways on
either side of Swinton in order to further encourage
adaptive reuse and non-residential development along
Swinton. Thus, the alley in this block will have a
relatively high usage rate as such development and reuse
progresses.
3 . In this case, the alley is being used to meet parking lot
design requirements by providing the back-out area from
on-site parking and as the driveway aisle to a paved street.
Thus, in addition to meeting the requirement for pavement of
an alley, it is also meeting the requirement of a paved
surface for parking lots.
4. In this case, the existing condition of the alley is
substandard with respect to width of travelway and condition
of driving surface. Even if paving were not required,
improvement of the alley to another standard should be
required.
5. The paving requirement is a matter of concurrency. Thus, it
is necessary that if, indeed, the requirement is to be
waived in this instance, then there should be an additional
standard which sets forth when non-paved alleys can be used
for non-residential and residential purposes.
6 . The Historic Preservation Board has put forth the position
that the widening and paving of alleys is not consistent
with the purpose and intent of historic preservation goals
in the Old School Square Historic District.
Thus, there is an apparent discrepancy between Comprehensive Plan
policies (items 2 and 5) , Engineering and improvement
requirements (items 1 and 3) , and the position of the Historic
Preservation Board (item 6). Resolution of this matter in favor
of the Board's position would also suggest changes to the
portions of the Comprehensive Plan and/or the establishment of an
additional standard for alleyway construction.
With respect to the waiver regarding the landscape prot1ction,
there are provisions in the Landscape portion of the LDRs
[4.6.16(C) (2)] which allow for waivers. Waivers have been
granted in similar circumstances.
. .
City Commission Documentation
Waiver of City Code Re Paving Requirements and
Landscape Curbing for the "Pineapple Cottage"
Page 3
RECOMMENDED ACTION:
By motion, approval of the waiver request for not requiring the
nonmountable curbing for landscape protection.
By motion, denial of the waiver request for not paving the
alleyway (unless direction is also given to create an additional
standard for alleyways which are not to be paved and that such a
standard apply to this situation).
Attachment:
* P&Z Departmental Memo, Weedon to Kovacs
* Reduction of site plan
DJK#78/CCJOHN.TXT
- .
M E M 0 RAN DUM
TO: David J. Kovacs
Director of Planning and Zoning
FROM: Stan Weedon, Jr. , Planner IIrp
RE: Pineapple Cottage; Consideration of Waivers
Report of Historic Preservation Board's Action
on the Site Plan and Waivers
DATE: January 22, 1991
BACKGROUND:
At their meeting of January 16, 1991, the Historic Preservation
Board considered the site plan, three variances and two waivers
for the Pineapple Cottage.
REPORT OF BOARD ACTIONS:
Overall Compatibility. The Historic Preservation Board -
considered the attached staff report and prior to considering the
separate actions had a discussion on whether the number of
individual uses ( 3 ) and mix of uses (residential and office) was
consistent with the Board's direction as expressed in the purpose
and intent of the Old School Square Historic Arts District. The
Historic Preservation Board's decision was that the uses as
proposed are consistent with the purpose and intent of the OSSHAD
District.
Variances. The applicant requested three variances from the
Historic Preservation Board;
l. a reduction in the length of parking spaces from 25
feet to 21 feet,
2. a reduction in the number of required parking spaces
from 6 to 3, and
3. a reduction in the side setback to 3.5 feet and the
rear setback to 1 foot.
After a public hearing, the Historic Preservation Board approved
all three variances. The Board and the applicant agreed to amend
the rear yard setback to include a 45 degree bevel adjacent to
the parking area to improve visibility from the first parking
space.
No public testimony was received against the requested variances.
~
. .
Speaking in favor of the variances were Clemmer Mayhew; Ann
Fulton, Co-Chair of the Old School Square Property Owner,s
Association; Betty Tomellirii and Michael Soleri. The Board
cited the purpose and intent of historic preservation as their
finding for (in favor of) the variances.
Waivers. The applicant has requested two waivers from the City
Commission. The Historic Preservation Board considered each of
the requested waivers for the purpose of making a recommendation
to the City Commission. The requested waivers are:
1- that the alley not be paved from N.E. 1st Street to the
north property line of the subject property, and
2. that the nonmountable curbing not be required.
The Historic Preservation Board recommended that each of the
above noted waivers be granted. The Board indicated that the
widening and paving of the alleys was not consistent with the
purpose and intent of historic preservation in the Old School
Square Historic District.
Site Plan. The Board approved the site plan subject to the
following:
1- remove the portion of the cement slab that encroaches
into the adjacent property at the northwest corner of
the site,
2. per Section 4.6.16(E)(7), appropriate spacing of
hedging shrubs,
3. per 4.6.16(1), resod all areas where grass has died or
is weed infested,
4. indicate the location and screening of the solid waste
container(s), and provide verification from Solid Waste
that roll-out carts are acceptable,
5. dedicate 5 feet of right-of-way for N.E. 1st Street,
and
6 . amendment of the plan to accommodate any of the waivers
which are not granted by the City Commission.
The Historic Preservation Board, pursuant to powers granted to
it, also approved:
A. the use of pea rock as a parking surface
B. that dedication of 2 feet (2") of alley right-of-way
not be required, and
C. granted a Certificate of Appropriateness for the site
plan.
RECOMMENDATION:
The Historic Preservation Board recommended that the City
Commission approve the waivers associated with the site plan for
the Pineapple Cottage.
. I 1_ 'J'
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QUOTES FROM THE HISTORIC PRESERV~rION BOARD MEETING 1/16/91
CLEf"lMER MAYHEW
I would like to speak in favor of granting Mr. Baccari's variances
and congratulate him for his holistic effort over the last 5 months in
order to create an adaptive reuse for 4UO square feet. I'd like to
remind the Board that there was 2 10 unit apartment buildings directly
behind this that were demolished due to intentional demolition by
neglect and also... there was another 2 unit building on the corner
which was also demolished. So I frankly cannot see any discussion ctb:?u.+
the intens i ty or'fup for too many .- on the site. r don't understand
uses
the logic, so I encourage you to grant the variance.
BETTY TOMALLARI
I would like to reiterate some of the horrors that Mr. Baccari has
gone through. We have shared some of the same frustrations... .We have
gone through what we believe is just hell and feel that the City,
instead of taking us by the hand and walking us thru the process,
and saying .. we want you, how can we help yOU" instead we've
yes, ,
had just the opposi te. . . We have been nit-picked to death to the point
that I think i fwe ~...eren' t as stalwart as the Baccari's and I are,
like other people, letters that have been presented to the City ManageR
have said fooey with the City. They say they want professionals,
they say they want artists and then they drive you crazy in the pro-
cess, trying. . . I am sure that it'll look better than it does now, and
I don't know why we have to fool around with all this nonsense.
SPENCER POMPEY
The very fact that this is a Historic District does not mean
that it is incumbent upon us, the idea is not to modernize it so
.. .that it's not Historic at all. In other words, I don't see how we
can expect to take something that was done in 1920 and subject it
to conditions and circumstances of 1990.
DAN CARTER
The last 6 or 7 months we've seen redevelopment projects in our
District and it sounds like an utter nightmare, we need to do some-
thing about it. Sit with the City... 'hey, guys, what are we
doing?' or have the City meet wi th us, I'm not being critical of YOu.. 0 ~
staff, but staff in general. We're trying to get people into our Histori
District, Delray's struggling, and we're struggling a little bit,
so we need to , as a Board, find some means , some vehicle, to get
the staff to get these kinks ironed out. I think we need to address
Mr. Kovacs. . . and find out , or some persons and find out, where
these kinks are comoing from and what the problems are.
STAFF
If he had said 'Can't we share cost for the alley' UP front,
it would have been one thing but he was very hardnose and I know
the staff involved said 'it's your total cost'.. . and it was unfor-
tunate, and there were some other representations that were totally
untrue, but there are problems and I recognize them and you recognize
them.
.... - '.
SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
RECLAIMED WATER SYSTEM - SERVICE OPTIONS
BOARD AS BOARD AS RECLAIMED WATER
RETAILER WHOLESALER AUTHORITY
ISSUES
FINANCING
USER FEE
ALLOCATION
OPERATIONS AND
MAINTENANCE
BILLING
ALTERNATE SOURCES
SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
RECLAIMED WATER SYSTEM - SERVICE OPTIONS
BOARD AS WHOLESALER
ISSUES
FINANCING 0 CITIES FINANCE DISTRIBUTION SYSTEMS
INDIVIDUALLY
USER FEE 0 FULL COST RECOVERY FROM
RECLAIMED WATER USERS
0 COST SHARING WITH SEWER SYSTEM
CUSTOMERS
ALLOCATION 0 CITIES SET ALLOCATION PRIORITIES
OPERATIONS AND 0 CITIES PROVIDE O&M FOR DISTRIBUTION
MAINTENANCE SYSTEMS
0 BOARD PROVIDES O&M FOR ON-SITE
FACILITIES
BILLING 0 BOARD TO BILL CITIES
- ON-SITE O&M BASED
ON INFLUENT FLOW
- ON-SITE O&M BASED
ON RECLAIMED WATER FLOW
AL TERNA TE 0 BOARD IS PRIMARY SOURCE
SOURCES
SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
RECLAIMED WATER SYSTEM - SERVICE OPTIONS
BOARD AS RETAILER
ISSUES
FINANCING 0 CITIES FINANCE CAPITAL IMPROVEMENTS
USER FEE 0 FULL COST RECOVERY FROM
RECLAIMED WATER USERS
-
0 COST SHARING WITH SEWER SYSTEM
CUSTOMERS
ALLOCATION 0 BOARD SETS ALLOCATION PRIORITIES
OPERATIONS AND 0 BOARD RESPONSIBLE FOR MAINTAINING
MAINTENANCE DISTRIBUTION SYSTEM AND ON-SITE
FACILITIES
BILLING - BOARD TO BILL REUSE CUSTOMERS
DIRECTLY
- CITIES TO BILL REUSE CUSTOMERS
AL TERNA TE 0 BOARD IS PRIMARY SOURCE
SOURCES
.
SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
RECLAIMED WATER SYSTEM - SERVICE OPTIONS
RECLAIMED WATER AUTHORITY
ISSUES
FINANCING 0 AUTHORITY TO FINANCE OFF-SITE
IMPROVEMENTS
USER FEE 0 FULL COST RECOVERY FROM
RECLAIMED WATER USERS
0 COST SHARING WITH SEWER SYSTEM
CUSTOMERS
ALLOCATION 0 AUTHORITY SETS ALLOCATION PRIORITIES
OPERATIONS AND 0 AUTHORITY PROVIDES OFF-SITE O&M
MAINTENANCE 0 BOARD PROVIDES ON-SITE O&M
BILLING 0 BOARD TO BILL AUTHORITY FOR
. RECLAIMED WATER FLOW
ALTERNATE 0 AUTHORITY IS FREE TO SEEK AL TERNA TE
SOURCES SOURCES
SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD
GOLF COURSE IRRIGATION SUMMARY
ADF PEAK
PHASE I (mgd) (mgd)
HUNTERS RUN CC 2.88 4.32
DELRA Y DUNES 0.76 0.90
COUNTRY CLUB OF FLORIDA 0.76 0.90
QUAIL RIDGE CC 0.06 0.68
PINE TREE GC 0.43 0.63
TOTAL PHASE I 4.89 7.43
PHASE II
DELRA Y BEACH CC 0.50 0.70
SHERWOOD PARK GC 0.13 0.27
THE HAMLET CC 0.90 1.08
LAKEVIEW GC 0.26 0.31
GULFSTREAM GC 0.30 0.65
ST. ANDREWS CC 0.35 0.52
CALOOSA PARK 0.40 0.47
TOTAL PHASE II 2.84 4.00
PHASE III
CYPRESS CREEK CC 1.69 2.01
MJUTARY TRAIL GC 0.27 0.33
DELAIRE GC 0.67 1.00
BOCAIRE GC 0.63 1.00
HIGH RIDGE CC 0.71 1.00
TOTAL PHASE III 3.97 5.34
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RESOLUTION NO. 'C$.q I
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, ESTABLISHING THE KIDS AND COPS
COMMITTEE AS AN ADVISORY BODY TO THE CITY COMMISSION;
PROVIDING FOR SUCH COMMITTEE'S COMPOSITION, TERMS, THE
FILLING OF VACANCIES, RATIFICATION OF SELECTIONS BY
THE CITY COMMISSION, DIRECT REAPPOINTMENTS, AND
MEETING CRITERIA; PROVIDING FOR THE DUTIES AND
RESPONSIBILITIES OF THE COMMITTEE; PROVIDING FOR
STAFFING FOR PROGRAM ACTIVITIES; PROVIDING FOR
RECRUITMENT OF PARTICIPANTS; PROVIDING FOR THE
AUTHORITY OF SAID COMMITTEE; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City Commission of the City of Delray Beach,
Florida, recognizes the need to strengthen the relationship between the
local youth of our community and members of the Delray Beach Police
Department; and,
WHEREAS, the City Commission has heretofore demonstrated its
commitment to providing and encouraging an alternative for the local
youth of our community from engaging in criminal behavior (street crime,
drug use, etc.) through the establishment of a "Kids and Cops" program
as an ad hoc committee in May, 1989; and,
WHEREAS, the City Commission wishes to assist in giving the
local youth of our community the opportunity to take part in
constructive and enjoyable activities,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That there is hereby established the KIDS AND COPS
COMMITTEE as an advisory body to the City Commission..
Section 2. That said Kids and Cops Committee shall consist of
a membership to be selected as follows:
(A) A representative from the Parks and Recreation Department,
as designated by the Director of Parks and Recreation;
(B) A representative of the Delray Beach Police Department, as
designated by the Chief of Police;
(C) A representative of the Fraternal Order of Police (FOP) ,
as designated by the President of the FOP;
(D) A Clergy representative, as designated by the membership
of the Ministerial Association;
(E) A representative from each of the following schools, as
designated by the respective School Principals:
(1) Pine Grove Elementary d ' ~
( 2) S.D. Spady Elementary ~d ~ ScJ100
( 3) Plumosa Elementary 'b~ d 1 ~
( 4) Banyan Creek Elementary (j0~I;d
(5 ) Atlantic High School;
(F) A Youth representative, as designated by the Student
Council of Atlantic High School; ~
(G) A Citizen-at-Iarge representative, as may be designa ~ y
a community civic organization interested in the
enhancement of the program.
Section 3. That the members of the said Kids and Cops
Committee shall serve two ( 2) year, staggered terms.
Section 4. That if a vacancy should occur on said Kids and
Cops Committee, said vacancy shall be filled by selection by the person
who selects members for each group, and the said selection shall serve
for the unexpired term of the member position which was vacant.
Section 5. That the City Commission of the City of Delray
Beach, Florida, shall have the authority to approve and ratify all
selections to membership on the Kids and Cops Committee, and the City
Commission shall have the authority to remove any member of the Kids and
Cops Committee from said position whenever a majority of the city
Commission votes for such a removal.
Section 6. That members of the Kids and Cops Committee may be
re-selected for one additional term so that no member of the Kids and
Cops Committee shall serve more than two 2-year terms.
Section 7. That the Kids and Cops Committee shall hold
meetings on a regular basis at least once monthly, which meetings shall
be open to the public, minutes shall be kept of all such meetings, and
any special meetings, with copies of said minutes, and any other
reports, to be transmitted to the City Commission and the City Manager
of the City of Delray Beach, Florida.
Section 8. That the duties and responsibilities of the Kids
and Cops Committee shall be as follows:
(A) The Kids and Cops Committee will be responsible for
program development. The program will be implemented by
the Delray Beach Police Department under the guidance of
the Kids and Cops Committee.
(B) Program activities will include educational activities,
field trips, counseling, special events, and athletic
activities.
(C) Through selected program activities, the Committee's
duties will be to strengthen the relationship between the
local youth of our community and members of the De lray
Beach Police Department.
(D) The emphasis of the program will be to instill upon the
local youth of our community methods of improving their
quali ty of life by discussing such topics as education,
personal responsibility, building self-esteem,
consequences and alternatives to crime and drugs.
Section 9. That staffing for program activities will consist
of volunteer Police Officers numbering no more than ten (10) officers
during anyone time. Assignments will be made in conjunction with
individual interests and endorsed by the Kids and Cops Committee. These
officers will serve as role models, instructors an counselors to the
youth representative involved in the program.
Officers will be selected through a process established by the Chief of
Police or his designee. Compensation will be in the form of
compensatory time at the rate of 1-1/2 hours for each hour worked with a
maximum of five (5) hours per week for any officer. Hours worked in a
shift will be considered work related time.
Section 10. That recruitment of participants for the program
will be done by the Kids and Cops Committee in conjunction with
recommendations from the Police Department. Possible resources will
include referral from churches, schools, the Parks and Recreation
Department, and citizens.
Section 11. That the Kids and Cops Committee is authorized and
encouraged to review matters which are of City-wide concern, including
but not limited to the relationship between the local youth of our
community and the Delray Beach Police Department to identify any
concerns and problems of a City-wide basis, to suggest to the City
Commission certain specific programs, guidelines and outlines to address
these identifiable problems, which programs would serve to promote
harmony and communication between the youth of Delray Beach and members
of the Delray Beach Police Department, and to sponsor activities within
the community which shall also serve to promote such harmony and com-
munication.
Section 12. That this Resolution shall become effective
immediately upon passage.
PASSED AND ADOPTED in regular session on this the
day of , 1991.
MAY 0 R
ATTEST:
City Clerk
.
c
V:IDS 'N COPS
VERBATIM - JULY 17, 1990
Mayor Lynch - Let's get a general consensus before we go further.
Does everyone know enough abou t Kids 'N Cops to know whether or
not they want to keep it?
Dr. Alperin - The concept I would endorse, but I don't know
enough of the detail.
Mayor Lynch - I think all five of us are in consensus that we
want to support it. What I really would like to see is for the
Kids 'N Cops Committee to come back and tell us what you really
need and how much money you need. You've done a good job with
the D.A.R.E. Program; it has been very successful, and if you
want to make this one successful, tell us what you think because
you know more about it than we do. What are you going to need,
how many people do you need, do you need John's help from a
City's standpoint? What is going to make it a good program?
VERBATIM - JULY 31, 1990
John Elliott - What I had prepared for the Commission, as
requested, was an outline of the proposed structure of the
program. Our biggest concern is whether we have a home. Whether
the committee is going to be formalized. Presently we are made
up of six individuals, and in looking at what we desire to do we
have increased that number to ten (10) for the Commission's
consideration. Out of that six we have lost two people. One
went out on disability and one left the City. We propose to add,
if the Commission desires, one individual from Administration
which is what I am serving as now. We also included a minister
~~ these are people that are interested in the Police Department
as well as the welfare of the kids of the community. We've also
included a member from Delray Citizens from Delray Police and
they provided a substantial donation to the organization. These
are just proposals for what we feel will help us get the job
done.
Mayor Lynch - What do you think is a reasonable number that you
would want on the committee?
John Elliott - We had six and I think six is a good working
number. This increased number was due to recommendations from
Sgt. LiCata and one of our departing members. We just talked
about the kinds of things that we would like to do and who we
would like to have involved.
Mayor Lynch - Was the school principal on before, too?
John Elliott - Yes, Paul Houlihan from Carver Middle School has
been working very avidly with us. A youth representative was
included initially, but we were never able to identify a youth
who could participate in our meetings since they were in the
evening.
Mayor Lynch - Are you proposing we do it like the Human Relations
Board was done where the Chamber of Commerce, and the Nacirema
Club had so many people they could recommend, or are you asking
for the Commission to come up with names of people to put in
those slots?
John Elliott - Right now, if we can identify the positions that
the Commission feels is adequate, we can identify the people in
the community form. Basically the groups that we will be dealing
with, the participants will come from referrals within the
community, Parks and Recreation Department and referral searches.
Dr. Alperin - Are you asking that this become a Board of the
City?
John Elliott - Or a Commission. I don't know which would be
appropriate. Right now we are adhoc. We have no support servic-
es, no support from the City, there is no formal structure in
terms of meeting on whether we are going to have a Chairman, Vice
Chairman or things of that nature, so we really need the Commis-
sion's direction.
Mayor Lynch - To be honest, I am not really familiar. I have
heard Ross LiCata talk about the program a number of times, but I
am really not familiar on how it operates. Has anybody partici-
pated on the Commission?
Mary McCarty - Upon question by the Mayor as far as recommenda-
tion, I think it should be a City Board. I also think that a
representative from Parks and Recreation would be a designee of
the Director of Parks and Recreation, Police Department would be
a designee of the Chief of Police, Fraternal Order of the Police,
a designee of the President of the Fraternal Order of the Police,
City Commission, Jay Alperin, Administration would be the City
Manager. I think the minister would come from the Ministerial
Alliance and the school principal, I thought we were going to
have representatives from two schools, and we should/a principal
from Carver, Pine Grove or Spady. ~~
Bill Andrews - Before we go on with this, I am a little
disenfranchised.
Mary McCarty - They won't do this if they are not going to be
compensated.
Bill Andrews - Why don't we ask the Fraternal Order of Police to
come in here and see why they wouldn't want to do this. I think
this is just outlandish.
Mary McCarty - They have things to do on their private time. You
are asking them to do something without any incentive. It is on
the table for discussion. Last year what happened was straight
time was offered and it was a violation of FLSA. This program is
going to cost money to get officers involved.
Mayor Lynch - John, how much time are we talking about? How much
money was spent last year by the budget for this program?
John Elliott - None. We provided a cap of 5 hours per individ-
ual. I think the most we had was about 80 hours. The rate of pay
depended on the rank of the officer, as their salaries differ.
Joe Valentino was a member of this committee. We are not talking
about coaching, we are talking about tutoring, programs to
familiarize kids with drug paraphernalia, and going to the
schools to work with the principals. We are dealing with junior
high school kids and the whole purpose of the program is to
strengthen the relationship between the Police Department and the
members of the community to encourage alternatives for kids
engaging in criminal activities such as drugs, street crimes,
etc. Give them an opportunity to engage in constructive and
enjoyable activities. One of the biggest problems that we have
in Delray Beach, in regard to the drug problem, is that we want
to change the identities of Police Officers. Ms. McCarty came up
with the idea and it has been very effective. We just do not
have a structure under which we can operate. We were, for the
first time in this area, have a very successful bicycle auction
and we sold every bicycle that existed in our compound. We had
the parents come out with the kids and they worked with the
Police Officers. This is the kind of activity we need to help
redirect some attitudes between the youth and the Police.
Mayor Lynch - what does the Commission feel as far as this being
a board?
Mayor Lynch - I can see it being helpful to fill the gap in some
ways where human relations was involved because it will be
dealing with all aspects of the community, and many of the issues
that faced me when I was on the Human Relations were basically
Police involvement. I would support it as a board.
Mary McCarty - What about the makeup?
Mayor Lynch - If it is going to be a board, my feeling is boards
are a part of us and therefore we should have responsibility in
picking the people that are on the board. Boards should be
appointed and responsible to the Commission as they basically
acting on our behalf.
John Elliott - May I provide the names of the individuals who are
currently active and with the recommendation that it will be a
good nucleus and the numbers that we need?
Mayor Lynch - At this time I would like John to come back with a
list of names of people that are, already on there and would fit
on to it and bring it to us. I think what we are going to have
to do is set up a format like we did with all the other boards,
with direction from Jeff. Since we are not firm with it as yet,
I would like to see it at another workshop before it goes to a
Commission meeting.
Mary McCarty - Je ff, do you have a problem with the funds that
will be needed to help give incentives to get the participation
that we need to get this program off the ground coming from the
Law Enforcement Trust Fund?
Jeff Kurtz - I have to take a look at that. I haven't looked at
that possibility.
.,~ "I, .'.
MEMO From '. ~
CITY MANAGER'S OFFICE
To: ~ Date: / /ojcr'l
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,/.;)./91
RESOLUTION NO.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, ESTABLISHING THE KIDS AND COPS
COMMITTEE AS AN ADVISORY BODY TO THE CIT~MMISSION;
J>..RGVID ING--'FO~-'nn~--'e-9Mp-OS.I.TI.ON- OF- - --sAI-D-COMMIT'l'EE1
'PROVIDING FOR ITS DUTIES AND RESP. SIBILITIES 1
PROVIDING FOR STAFFING FOR PROGRAM ACTIVITIES1
PROVIDING FOR RECRUITMENT OF PARTICIPANTS 1 ANIf
PROVIDING FOR MEETING CRITERIA.
WHEREAS, the City Commission of the City of Delray Beach,
Florida, recognizes the need to strengthen the relationship between the
local youth of our community and members of the De lray Beach Police
Department1 and,
WHEREAS, the City Commission has heretofore demonstrated its
commitment to providing and encouraging an alternative for the local
youth of our community from engaging in criminal behavior (street crime,
drug use, etc. ) through the establishment of a "Kids and Cops" program
as an ad hoc committee in May, 1989; and,
WHEREAS, the City Commission wishes to assist in giving the
local youth of our community the opportunity to take part in
constructive and enjoyable activities,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
I
Sectio 1 T~ there is hereby established the KIDS AND COPS
COMMITTEE as an isor body to the City Commission.
Section 2. That the Kids and Cops Committee shall consist of
representatives from the following groups:
- P~ and Recreation Department, as designated by the
D' ector of Parks and Recreation
- Delray Beach Police Department, as designated by the Chief
of Police
- Fraternal Order of Police (FOP) , as designated by the
President of the FOP
- CitY~dministration, as designated by the City Manager
- Mini~erial Alliance
- Scho Principal
- Delray Citizens ~elray Police .
- Youth representative.b bL ~sncJ.cco ~ fu...tPuJ~CoU/}~
- Citizen representative, not affiliated with any agency or
group /Up jumt ~IL)If! ~ ~
~ cd- 1cVUf-
.
Memberships shall be ratified by the City Commission. In addition, a
representative from the City Commission shall be appointed to serve as
liaison with the Kids and Cops Committee.
Section \~ That the duties and responsibilities of the Kids
and Cops Committee shall be as follows:
(A) The Kids and Cops Committee will be responsible for
program development. The program will be implemented by
the Delray Beach Police Department under the guidance of
the Kids and Cops Committee.
(B) Program activities will include educational activities,
field trips, counseling, special events, and athletic
activities.
(C) Through selected program activities, the Committee's
duties will be to strengthen the relationship between the
local youth of our community and members of the De lray
Beach Police Department.
(D) The emphasis of the program will be to instill upon the
local youth of our community methods of improving their
quali ty of life by discussing such topics as education,
personal responsibility, building self-esteem,
consequences and alternatives to crime and drugs.
C\
Section ~. That staffing for program activities will consist
of volunteer Police officers, numbering no more than ten (10) officers
during anyone time. Assignments will be made in conjunction with
individual interests and endorsed by the Kids and Cops Committee. These
officers will serve as role models, instructors and counselors to the
youth representative involved in the program.
Officers will be selected through a process established by the Chief of
Police or his designee. Compensation will be in the form of
compensatory time at the rate of 1-1/2 hours for each hour worked with a
maximum of five (5) hours per week for any officer. Hours worked in a
shift will be considered work related time.
SectiortlV ~. That recruitment of participants for the program
will be done by the Kids and Cops Committee in conjunction with
recommendations from the Police Department. Possible resources will
include referral from churches, schools, the Parks and Recreation
Department, and citizens.
.
/\
Section \. Th~~ the Kids and Cops Committee shall meet at
least once monthly~n a re ular basis.
PASSED AND ADOPTED in regular session on this the
day of , 1990.
MAY 0 R
ATTEST:
City Clerk
/
/'
~
MEMO From
CITY MANAGER1S OFFICE
To: C.L o;'iE-* Date: ~/? lYe
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..
;:1~ ,<-JiJ "c L~_~~.
-j~.~ .r~~-J; -~- ~- Pr - ~ ~ ~, /
r-\ -:tL L.~~ rf~r cv- "- ~ ~'v\
t~~, .
8/6/90
T~l:. .,; 41ticm MacGregor Harty
Please prepare the above resolution for the Manager,
through me.
Thank you for your cooperation.
.... sk F~~
-=:l ~
- ~
-
.
:'
f
/
./
[ITY DF DELRAY BEA[H
100 N.W. 1st AVENUE DELRAY BEACH, FLORIDA 33444 407/243.700':
MEMORANDUM
TO: David T. Harden, City Manager
FROM: John W. Elliott, Jr.. Assistant City Manager/~
Management Services
DATE: September 24, 1990
SUBJECt.:. DRAFT RESOLUTION - KIDS AND COPS
I submit the attached draft of the Kids and Cops resolution
for your review and comments.
I call your attention to Section 2 of the attached resolu-
tion, since previously some Commissioners raised cOftcern
relative to the composition of this Committee.
I would suggest, through you, that the Commissioners review
the contents of this resolution before we finalize.
JWE:sk
attachment
cc: Alison MacGregor Harty, City Clerk. I
RESOLUTION NO. 60-86
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DELRAY BEACH, FLORIDA, REPEALING RESOLUTION NO.
92-81 AND RESOLUTION NO. 28-82 IN ORDER TO CLARIFY
THE EXISTENCE, POWERS AND DUTIES OF THE DELRAY BEACH I
HUMAN RELATIONS COMMITTEE; PROVIDING FOR THE CREA-
TION OF A CITI ZEN'S COMMITTEE TO BE ENTITLED THE
ftDELRAY BEACH HUMAN RELATIONS COMMITTEEft; PROVIDING
FOR SUCH COMMITTEE'S COMPOSITION, TERMS, THE FILLING
OF VACANCIES, RATIFICATION OF SELECTIONS BY THE CITY
COUNCIL, DIRECT REAPPOINTMENTS, AND THE POWERS,
DUTIES, AUTHORITY, AND FUNCTIONS; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Delray Beach,. Plo-
rida, in recognition of the need for providing an alternative forum for
the peaceful redress of citizens' complaints or grievances, did, by the
adoption of Resolution No. 92-8l on November 10, 1981, create the
ftDelray Beach Human Relations Committeeft;' and,
WHEREAS, the.City of Delray Beach, Florida, wishes to reempha-
size the importance and need for the "Del ray Beach Human Relations
Committeeft, as part of the City Council's emphasis on the concerning for
the health, safety and welfare of all of the residents and citizens of
the City of Delray Beach, Florida; and,
WHEREAS, the City Council of the City of Delray Beach, Flo-
rida, continues to be convinced that proper safeguards and proper
planning will help to avoid situations which might give rise to discord
or injury to persons, property, or infringe upon the rights of others, I
and the avoid situations caused by strife between groups, factions, or I
races that could result in great and irreparable damage to individuals
and to the community at large; and,
WHEREAS, the City Council of the City of Delray Beach, Florida
desires to re-establish and recreate the "Delray Beach Human Relations
Committeeft, for the purposes of further clarifying its duties, powers,
authority, and functions, as well as the composition and terms of its i
memberships through this resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
~c~ion 1. That Resolution No. 92-81 and Resolution No.
28-82, be, and the same are hereby repealed.
~ction 2. That the City Council of the City of Delray Beach,
Flol'ida, being aware of its role in helping to preserve the dignity,
peace and harmony in the City of Delray Beach, Florida, does hereby.
recreate the existence of an advisory citizens committee, to be known",
hereafter as the ftDelray Beach Human Relations Committee". .
,
Se(!.tJ~p""=~~=-,,. Thl',t ,udt:J 0_1 J:'ay B--~ch Htl1l'\~n n~l~t': ~()"P c(\1IIJJItt.t,e."
shall b~ cur~u.~d uf reapofi~iule l&w~Abiding ci~izens, ~onsisting of a
membership not to exceed fourteen (14) persons to be chosen as follows~
Three (3) selections to be made by the President of the South
Palm Beach County Ch&pter of the NAACP,
Three (3) selections to be made by the President of the lCcal
Naciremas Club, In~.~
i _
_..~~-
,
i
Five ( 5 ) selections to be made, one by each seat of the City
Council;
Three (3) selections to be made by the President of the City
of Delray Beach Chamber of Commerce.
Sec~ion 4. That the members of the said "Delray Beach Human
Relations Committee" shall serve two (2) year-staggered terms. The
initial selections for said committee shall be those person's holding
office upon the adoption of this resolution with said staggered terms to
remain as are currently existing and as were formed by the previous
adoption of Resolution numbers 92-81 and 28-82.
Sec~ion 5. That if a vacancy should occur on said "Delray
Beach Human Relations Committee", said vacancy shall be filled by
selection by the person who selects members for each group (for example,
selec~ions of the Mayor), and the said selection shall serve for~ the
unexpired term of the members position which was vacant.
Sec~ion 6. That the City Council of the City of Delray Beach,
Florida shall have the authority to approve and ratify all selections to
membership on the "Del~ay Beach Human Relations Committee", and the City
Council shall have the authority, with or without cause, to remove any
member of the "Delray Beach Human Relations Committee" from said posi-
tion whenever a majority of the City Council votes for such a removal.
Sec~ion 7. That members of the "Delray Beach Human Relations
Committee" may be re-selected for one additional term so that no member
of the "Delray Beach Human Relations Committee" shall serve more. than
two 2-year terms.
Sec~ion8. That the "Delray Beach Human Relations Committee",
in general, is to be utilized as a forum for the hearing of the grie-
vances or complaints of all citizens of the City of Delray Beach,
Florida, and said "Delray Beach Human Relations Committee" shall make
timely recommendations to the City Council of the City of Delray Beach,
Florida concerning such grievances or complaints.
Sec~ion 9. That specifically, the "Delray Beach Human Rela-
tions Committee" duties, powers, authority, and functions are as fol-
lows: ,
(a) That the "Delray Beach Human Relations Committee" shall I
I
act only in an advisocy capacity to the City Council, and the I
"Delray Beach Human Relations Committee's" act ions and decisions i
shall not be binding on the City, the City Council, or the City
Administration. :
(b) That the "Del ray Beach Human Relations Committee" shall I
act a.s a sounding Board for grievances or complaints by citizens "
of, or persons who own or operate businesses within the City of
Oelray Beach, Florida. .
-
(c) That the "Delray Beach Human Relations Committee" shall
cvn~i~e~ ~nly tucse matters that b~th (1: ~rQ of a b~~&~ City~wide
concern, and (2) since the "Oelray Beach Human Relations Committee"
is advisory only to the City Council, over which the City Council
may have jurisdiction or have authority to act..
(d) That the "Oelray Beach Human Relations Committee" shall
act as a mediator of disputes or grievances, and as such, said
"Delray Beach Human Relations Committee" shall have no independent
investigative authority, nor the power to compel the attendance of
witnesses or the production of evidence by subpoena or otherwise.
2
RES. NO. 60-86
.. . "':.~....,.,-~ ~..
I
(e) That the "Del ray Beach Human Relations Committee" shall \
not consider any matter which involves a grievance or dispute
between employers and employees, including those involving a City I
and its employees, nor shall the "Delray Beach Human Relations
Committee" specifically consider any matters which are in litiga- I
tion or are under review by any other governmental agency, entity, \
board, or commission. . ~. n"" J ..~.~ l
0-::.. Jfl).Djl\ ()rLl f'\01"\.~ Iv)-V I
(f) That the "Delray Beach vAluman Relations Committee" shall I
hold meetings on a regular basis{ which meetings shall be open to I
the public, minutes shall be kept of all such meetings, and any, \
special meetings, with copies of said minutes, and any other
reports, to be transmitted to the City Council and the City Manager
of the City of Delray Beach, Florida,jwithin thirty (30) days of
such meeting.
(g) That the "Del ray Beach Human Relations Committee. is
authorized and encouraged to review matters which are the City-wide'
\ concern, including but not limited to the relationships between-
~. members of the community at-large to identify any concerns and
~ . problems of a City-wide basis, to suggest to the City Council
'\i;..y ~.. 'y certain specific programs, guidelines and outlines to address these
~Jt v~ identifiable p~~blems, which programs would serve to promote
~e harmony and communication between all of the residents and citi-
\}'\:I zens of the City of Delray Beach, Florida, and to sponsor activi-
ties within the community which shall also serve to promote such
harmony and communication. I
l (h) That members of the "Delray Beach Human Relations Commit- I
tee" shall serve without compensation, but reasonable expenses I
shall be subject to reimbursement as provided by the City of Delray
Beach's Charter and Code of Ordinances.
(i) That the "Delray Beach Human Relations Committee" shall
adopt by-laws which shall set forth the process for selection of
presiding officers and procedures for the conduct of meetings
within the guidelines set forth in this resolution. I
\
S@ction 10. That this Resolution shall take effect upon its
adoption. !
PASSED AND ADOPTED in regular session on this the 28th day
of October , 1986.
. 9;:;;#-..sfd,~ ~:
MAYOR
ATTEST:
...... .
~. h '.~.
~~Z ::.~~
. City Cler'k ;
!
I
.
3
RES. NO. 60-86
'.
. I .-.
/
/
[ITY DF DELRAY BEA[H
100 N.W. 1st AVENUE DELRAY BEACH, FLORIDA 33444 407/243- 700':
MEMORANDUM
TO: David T. Harden, City Manager
FROM: John W. Elliott, Jr., Assistant City Manager/~
Management Services
DATE: September 24, 1990
SUBJEC~ DRAFT RESOLUTION - KIDS AND COPS
I submit the attached draft of the Kids and Cops resolution
for your review and comments.
I call your attention to Section 2 of the attached resolu-
tion, since previously some Commissioners raised cOftcern
relative to the composition of this Committee.
I would suggest, through you, that the Commissioners review
the contents of this resolution before we finalize.
JWE:sk
attachment
cc: Alison MacGregor Harty, City Clerk
I
DRAFT
RESOLUTION NO.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, ESTABLISHING THE KIDS AND COPS
COMMITTEE AS AN ADVISORY BODY TO THE CITY COMMISSION;
PROVIDING FOR THE COMPOSITION OF SAID COMMITTEE;
PROVIDING FOR ITS DUTIES AND RESPONSIBILITIES;
PROVIDING FOR STAFFING FOR PROGRAM ACTIVITIES;
PROVIDING FOR RECRUITMENT OF PARTICIPANTS; AND
PROVIDING FOR MEETING CRITERIA.
WHEREAS, the City Commission of the City of Delray Beach,
Florida, recognizes the need to strengthen the relationship between the
local youth of Q..ur community and members of the Delray Beach Police
Department; and,
WHEREAS, the City Commission has heretofore demonstrated its
commitment to providing and encouraging an alternative for the local
youth of our community from engaging in criminal behavior (street crime,
drug use, etc. ) through the establishment of a "Kids and Cops" program
as an ad hoc committee in May, 1989 ; and, --
.
WHEREAS, the City Commission wishes to assist in giving the
local youth of our community the opportunity to take part in
constructive and enjoyable activities,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That there is hereby established the KIDS AND COPS
COMMITTEE as an advisory body to the City Commission.
.- Pu-epoSf: ~
Section 2. ~\ the Kids and Cops Committee shall consist of~
represen a 1V '^ c ollowing groups:
- Parks and Recreation Department, as designated by the
Director of Parks and Recreation
- Delray Beach Police Department, as designated by the Chief
of Police
- Fraternal Order of Police (FOP) , as designated by the
President of the FOP
- City Administration, as designated by the City Manager
- ~nisterial Alliance
- School Principal
- Delray Citizens for Delray Police
- Youth representative- ~ c5'rV- ?
- Citizen representative, not afflliated with any agency or
group
~
,
II "Jor\sbv/j)
1-10U---' C)
I S~PCiJc/U~;
~,pf1J, 1-. ~ ~ ~
Memberships shall be ratified by the Ci ty Commission. In addition, a
representative from the City Commission shall be appointed to serve as
liaison with the Kids and Cops Committee.
Section 3. That the duties and responsibilities of the Kids
and Cops Committee shall be as follows:
(A) The Kids and Cops Committee will be responsible for
program development. The program will be implemented by
the Delray Beach Police Department under the guidance of
the Kids and Cops Committee.
(B) Program activities will include educational activities,
field trips, counseling, special events, and athletic
ac-eivities.
(C) Through selected program activities, the Committee's
duties will be to strengthen the relationship between the
local youth of our community and members of the Delray
Beach Police Department.
(D) The emphasis of the program will be to i'nstill upon the
· local youth of our community methods of improving their
quality of life by discussing such topics as education,
personal responsibility, building self-esteem,
consequences and alternatives to crime and drugs.
Section 4. That staffing for program activities will consist
of volunteer Police officers, numbering no more than ten (10) officers
during anyone time. Assignments will be made in conjunction with
individual interests and endorsed by the Kids and Cops Committee. These
officers will serve as role models, instructors and counselors to the
youth representative involved in the program.
Officers will be selected through a process established by the Chief of
Police or his designee. Compensation will be in the form. of
compensatory time at the rate of 1-1/2 hours for each hour worked with a
maximum of five (5) hours per week for any officer. Hours worked in a
shift will be considered work related time.
Section 5. That recruitment of participants for the program
will be done by the Kids and Cops Committee in conjunction with
recommendations from the Police Department. Possible resources will
include referral from churches, schools, the Parks and Recreation
Department, and citizens.
~
Section 6. That the Kids and Cops Committee shall meet at
least once monthly on a regular basis.
PASSED AND ADOPTED in regular session on this the
day of , 1990.
MAY 0 R
ATTEST:
.-.
City Clerk
-
.
,
.
MEMO From
CITY MANAGERtS OFFICE
To: G .LJ ~:'t7b_.-O-.' Date: t: /7/7 c
f./ (/ L~
v '1'" ~ L'~ ~' ~.
- I I J .,r ,P
f&'-'--f?- t'-l.- '~L / ~ ,~ '. .'
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,; ;;, : --'j. .
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fl-'---f( -7L ~~'L ~Rr A-- L ~ 4-Mk>v\
t~~(
8/6/90
To: Alison MacGregor Harty
Please prepare the above resolution for the Manager,
through me.
Thank you for your cooperation.
.... s k ...........
IlI;::I ~
--
.
[ITY DF DELIAY BEAEH
100 NW. 1st AVENUE DELRAY BEACH, FLORIDA 33444 407/243-7000
MEMORANDUM
TO: Mayor and City Commission
FROM: John W. Elliott, Jr., Assistant City Manager/Management service~
THRU: David T. Harden, City Manager
DATE: August 2, 1990
SUBJECT: KIDS AND COPS
At the Workshop meeting of July 31, 1990, the City Commission decided that
the Kids and Cops Committee would become a permanent Board subject to the
criteria governing all other Boards and Committees. Discussed was the
composition of the Board's membership and the establishment of the Board's
direction and responsibilities.
For the Commission's consideration, I have attached several items for their
review in de~eloping the final composition of the Kids and Cops Board.
.',
l. Copy of current outline used for all other Boards and Committees to be
used aS,a guide.
2. List of the current composition of the Committee, and former members.
Also, a suggested list of additional members.
3. Reissue of the memorandum to Commissioners presented at the July 31,
1990 meeting.
4. Budget for FY 1990/91.
JWE:sk
attachments
cc: Alison Macgregor Harty
Sgt. Ross Licata
Chief Charles Kilgore
I THE EFFORT ALWAYS MATTERS
.
fl:<L
KIDS AND COPS COMMITTEE
I. Generally
Established as Ad Hoc Committee in May, 1989.
II. Number of Members
The Committee is made up of six (6) representatives as follows:
City Commission, Police Department, Fraternal Order of Police
( FOP) , Human Relations Committee, Parks and Recreation and a
school system representative.
III. Duration of Terms
Has not been established.
IV. Membership Requirements
Restriction set forth as established in No. II, above.
V. Meetinqs
Minimum of once per month.
VI. Duties - (responsibilities)
Through selected activities the Committee's duties would be to
strengthen the relationships between our local youth and members
of the Delray Beach Police Department. To provide and encourage
an alter~~tive for kids from engaging in criminal behavior (street
crimes, drug use, etc.), giving them the opportunity to take part
in constructive and enjoyable activities. To instill upon the
kids methods of improving their quality of life by discussing such
topics , , as education, personal responsibility, building
self-esteem, consequences and alternatives to crime and drugs.
.
I
,
KIDS AND COPS BOARD
l. Generally
II. Number of Members
III. Duration of Terms
IV. Membership Requirements
V. Meetings
I
,\
VI. Duties - Responsibilities
I
# ~
,
KIDS AND COPS
Current and Former Members
Mary McCarty - Vice-Mayor - (Currently Commissioner Jay Alperin).
Sgt. Ross Licata - Police Department - (still active).
Carol Olsen - Parks & Recreation - (left City).
Joe Valentino - Human Relations Committee - Committee dissolved - though
still active.
Paul Houlihan - Principal - Carver Middle School - still active.
John W. Elliott, Jr., - Assistant City Manager/Management Services - City
Liaison to the Committee - still active.
Sgt. Fred Zieglar - FOP Representative - left City.
.
~~
SUGGESTED ADDITIONS
1. Representatives from each of the following schools, i.e., Pine Grove,
Spady, 'Plumosa, Banyan Creek, Atlantic High School.
2. Representative from Ministerial Association.
3. Delray Citizens for Delray Police.
4. Citizens not affiliated with any agency or group.
I
#3
[ITY DF DELRAY BEA[H
100 N.W. 1st AVENUE DELRAY BEACH, FLORIDA 33444 407/243-7000
MEMORANDUM
TO: City Commissioners
FROM: John W. Elliott, Jr., Assistant City Manager/Management services~
DATE: July 27, 1990
SUBJECT: KIDS AND COPS
The following is an outline of the Kids and Cops Program to be implemented
by the Kids and Cops Committee and the Delray Beach Police Department.
PURPOSE:
To strengthen the relationships between our local youth and members of the
Delray Beach Police Department. To provide and encourage an alternative
for kids from engaging in criminal behavior (street crimes, drug use,
etc.), and giving them the opportunity to take part in constructive and
enjoyable activitie~ instill upon the kids methods of improving their
quality of life by scussing such topics as, education, personal responsi- ( 0) V
bility, build~ng self-esteem, consequences and alternatives to crime and
drugs.
GOAL:
-
The emphasis of this program is not only to strengthen the relationship
r ')between the police and youths through positive interaction, but also to act~
as a crime and drug prevention tool for our youths.
-
Considering the amount of crime that is committed by juveniles, these
programs, positive contacts, interaction and education, can only have
positive effects in reducing the crime and drug problem we face in this
community.
By providing this alternative, discussing the consequences, building
self-esteem ~nd emphasizing their personal responsibilities in real-life
experiences, it can only have a positive long term effect on our kids and
our community.
/ STRUCTURE:
The Kids and Cops Committee should be made up of representatives from the
following groups: Parks and Recreation~Police Department,v/Fraternal Order
of Police (FOP) ,V" City Commission, / Administration,-./ Minister, J School
I
-- -- ., ' , (~ . . \ ~~......-..-........ ,....
.
Kids and Cops - Commission Meeting July 31, 1990
July 27, 1990
Page 2
Principal, Delray Citizens for Delray Police, youth representative and one
citizen not affiliated with any agency or group.
This group would be responsible for program development and the program~
should be implemented by the De1ray Beach Police Department under the
guidance of the Kids and Cops Committee.
PROGRAM ACTIVITIES:
.
Program activities will include educational activities, field trips, X
counseling, special events, and athletic acti~ities.
STAFFING:
Staffing will consist of volunteer Police officers, numbering no more than
ten (10) officers during anyone time. Assignments will be made in con-
junction with individual interests and endorsed by the Kids and Cops
Committee. These officers will serve as role models, instructors, and
counselors to the youth representative involved in this program.
Officers will be selected through a process established by the Chief of
Police or his designee. Compensation will be in the form of compensatory
time at the rate of 1 1/2 hours for each hour worked with a maximum of five
(5) hours pE;r week for any officer. Hours worked in a shift will be
considered wdrk related time.
RECRUITMENT: .'
Recruitment of participants will be done by the Kids and Cops Committee in
conjunction with recommendations from the the Police Department. Possible
resources will include referral from churches, schools, Parks and Recrea-
tion Department, and citizens.
POSSIBLE FUNDING NEEDS:
-
While this program for the most part will be self sustaining, from time to
time it will have special funding needs for items such as, tee shirts
flyers, supplies, certificates, trophies, etc. On occasion when this need
arises we propose to take this request to the City Commission.
CONCLUSION:
All of us agree that the kids in our community are the foundation of our
future. We must make every effort to ins till in them good values and
morals by example. This program is just one more step towards helping us
achieve our goals.
JWE:sk
I
,
Kid & Cops :#7
August 2, 1990
Page.3
BUDGET - KIDS AND COPS
FY 89/90 FY 90/91
0 Payroll Expense. Volunteer Police -0- * -0-
Officers received time and a half over-
time for each hour worked. Last year
total hours worked amount to 268.5 hours,
or a cost of $3,257.34. This was taken as
compensatory time.
0 Tee shirts. One hundred thirty (130) -0- $1,000
shirts DONATED, by Delray Citizens for
Delray Police.
0 Certificates. For program participants. $ 66.50 $ 100
0 Plaques. Awarded to Police Officers who $197.00 $ 200
volunteered.
0 Flyers - Bicycle Auction. DONATED by $ 50.00 * $100
Bob's Quick Print.
0 Brochures. Public relations publiciz- -0- * $200
.
ing Kfds and Cops program. DONATED.
Total $313.50 $1,600
* These figures are anticipated expenses for FY 90/91, taking into consid-
eration that these items were donated, and there is no guarantee that these
dollars will be donated in FY 90/91.
The use of Law Enforcement Trust Funds for some of the above expenditures
is a possibility. Any monies requested from this fund would fall under the
purview of monies used in connection with some sort of drug prevention
activity. Where appropriate, we would request the Police Chief to consid-
er, under the operating supplies line item, that Law Enforcement Trust
Funds be provided for some of the above expenditures.
JWE:sk
I
,
[ITY DF DELRAY BEA[H
100 N.W. 1st AVENUE DELRAY BEACH, FLORIDA 33444 407/243- 7000
MEMORANDUM
TO: John Elliott, Assistant CM/Acting Public Works Director
!}J~l
FROM: David T. Harden, City Manager 7'.
SUBJECT: KIDS AND COPS PROGRAM
DATE: August 2, 1990
Please prepare a budget for this program. In preparing a budget, you
need to follow through on the Commission's suggestion and find out to
what extent the first year at least might be funded from the Law
Enforcement T~ust Fund.
DTH:nr
I THE E r:r or.;T A LWA YS MATTERS
.
. ~
.
DRAFT
RESOLUTION NO.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, ESTABLISHING THE KIDS AND COPS
COMMITTEE AS AN ADVISORY BODY TO THE CITY COMMISSION;
PROVIDING FOR THE COMPOSITION OF SAID COMMITTEE;
PROVIDING FOR ITS DUTIES AND RESPONSIBILITIES;
PROVIDING FOR STAFFING FOR PROGRAM ACTIVITIES;
PROVIDING FOR RECRUITMENT OF PARTICIPANTS; AND
PROVIDING FOR MEETING CRITERIA.
WHEREAS, the City Commission of the City of Delray Beach,
Florida, recognizes the need to strengthen the relationship between the
local youth of our community and members of the Delray Beach Police
Department; and,
WHEREAS, the City Commission has heretofore demonstrated its
commitment to providing and encouraging an alternative for the local
youth of our community from engaging in criminal behavior (street crime,
drug use, etc.) through the establishment of a "Kids and Cops" program
as an ad hoc committee in May, 1989; and,
WHEREAS, the City Commission wishes to assist in giving the
local youth of our community the opportunity to take part in
constructive and enjoyable activities,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That there is hereby established the KIDS AND COPS
COMMITTEE as an advisory body to the City Commission.
Section 2. That the Kids and Cops Committee shall consist of
representatives from the following groups:
- Parks and Recreation Department, as designated by the
Director of Parks and Recreation
- Delray Beach Police Department, as designated by the Chief
of Police
- Fraternal Order of Police (FOP) , as designated by the
President of the FOP
- City Administration, as designated by the City Manager
- Ministerial Alliance
- School Principal
- Delray Citizens for Delray Police
- Youth representative
- Citizen representative, not affiliated with any agency or
group
,
,
.
. .
Memberships shall be ratified by the City Commission. In addition, a
representative from the City Commission shall be appointed to serve as
liaison with the Kids and Cops Committee.
Section 3. That the duties and responsibilities of the Kids
and Cops Committee shall be as follows:
(A) The Kids and Cops Committee will be responsible for
program development. The program will be implemented by
the Delray Beach Police Department under the guidance of
the Kids and Cops Committee.
(B) Program activities will include educational activities,
field trips, counseling, special events, and athletic
activities.
(C) Through selected program activities, the Committee's
duties will be to strengthen the relationship between the
local youth of our community and members of the Delray
Beach Police Department.
(D) The emphasis of the program will be to instill upon the
local youth of our community methods of improving their
quality of life by discussing such topics as education,
personal responsibility, building self-esteem,
consequences and alternatives to crime and drugs.
Section 4. That staffing for program activities will consist
of volunteer Police officers, numbering no more than ten (10) officers
during anyone time. Assignments will be made in conjunction with
individual interests and endorsed by the Kids and Cops Committee. These
officers will serve as role models, instructors and counselors to the
youth representative involved in the program.
Officers will be selected through a process established by the Chief of
Police or his designee. Compensation will be in the form of
compensatory time at the rate of 1-1/2 hours for each hour worked with a
maximum of five (5) hours per week for any officer. Hours worked in a
shift will be considered work related time.
Section 5. That recruitment of participants for the program
will be done by the Kids and Cops Committee in conjunction with
recommendations from the Police Department. Possible resources will
include referral from churches, schools, the Parks and Recreation
Department, and citizens.
. ..
Section 6. That the Kids and Cops Committee shall meet at
least once monthly on a regular basis.
PASSED AND ADOPTED in regular session on this the
day of , 1990.
MAYOR
ATTEST:
City Clerk
. .
.
KIDS N COPS
WORKSHOP MEETING JULY 31, 1990
John Elliott prepared, for the Commission, an outline of the
proposed structure of the Kids N Cops program.
The biggest concern is whether the Committee is going to be
formalized. Presently it is made up of six individuals and in
looking ahead at the desires, the number has been increased to
ten. Out of that six, two people have been lost, one on disabil-
ity and one left the City. If the Commission desires, the
proposal is to add one individual from Administration which is
what he is serving as now. Also included is a minister and
people who would be interested in the police department as well
as the welfare of the kids of the community. Also included is a
member of Delray's Citizens from Delray Police who provided a
substantial donation to the organization.
Ms. McCarty stated if there is only four members she doesn't
feel it is an organization.
Mr. Elliott stated these are just proposals in terms of what
can be done to help get the job done.
In reply to Mayor Lynch, Mr. Elliott stated six people is a
good working number for the committee, but the increase number is
due to recommendations from Sgt. Licata and one of the departing
members.
Mayor Lynch questioned if the school principal had been on
the committee before.
Upon question by Mayor Lynch, Mr. Elliott stated Paul
Houlihan from Carver Middle School has been working very avidly
and diligently with the program. A you th representative was
included initially, but since meetings are held in the evenings,
it was difficult to have a youth in the program.
Mayor Lynch questioned whether the program had people for
recommendation or if the request is for the Commission to have
names for those slots.
Mr. Elliott stated if the positions can be identified as
adequate by the Commission, the people can be identified for them.
,
,
The participants will come from referrals from the Communi-
ty, Parks and Recreation Department and referral searches.
Dr. Alperin questioned if this request is for the program to
become a board of the City.
Mr. Elliott stated either the City or the Commission, which-
ever is appropriate. At this time we are adhoc. There are no
support services, no support from the City, no. formal structure
in terms of meetings, or whether there will be a Chairman or
Vice-Chairman. At this point the Commission's direction is
needed.
Mayor Lynch stated he has heard Ross Licata talk about the
program numerous times, but he is not familiar with how it
operates. He questioned if anyone on the Commission has partici-
pated.
Mary McCarty, who has participated, felt it should be a City
Bo ar d . A representative from Parks and Recreation would be a
designee of the Director of Parks and Recreation, Police Depart-
ment would be a designee of the Chief of Police, Fraternal Order
of the Police, designee of the President of the Fraternal Order
of the Police, City Commission, Dr. Alperin, Administration would
be the City Manager, the minister would come from the Ministerial
Alliance, and the school principal should be a designee of
Carver, pine Grove or Spady.
Mr. Andrews stated he would like the Fraternal Order of
Police to come forward and say why they don't want to do this.
His feeling is that this is outlandish.
Ms. McCarty commented she feels they are being asked to do
something without any incentive.
Last year straight time was offered, which was in violation
of FLSA. This program will cost money to get officers involved.
Virginia Schmidt, stated it was her understanding from Joe
Valentino that their were plenty of Police Officers available who
would not have salary involved.
Mr. Elliott stated Joe Valentino was a member of this
Committee. The talk is not strictly coaching, we are talking
about tutoring, providing activities like the Fire Department did
with familiarizing kids with drug paraphernalia, going to the
schools with other than just the D.A.R.E. Program to work with
the principals. The whole purpose of the program is to strength-
en the relationship between the Police Department and the members
of the Community, to encourage alternatives for kids engaging in
criminal activities such as street crimes, drug use, etc. Give
them an opportunity to take part in constructive and enjoyable
activities. One of the biggest problems there is in Delray Beach,
with regard to the problems of drugs, etc. , is that the Community
-2-
,
identifies Police Officers as Law Enforcement Officers, an image
we would like to change. Commissioner McCarty came up with the
idea and it has been very effective to this point. There is no
structure for operation. For the first time in this area, we
had a successful bicycle auction and sold every bicycle that
existed in our compound. The parents came with the kids, and
worked together with the Police Officers. This is the kind of
acti\'ity needed to help redirect some attitudes with the youth
and the police.
Mr. Randolph commented that he can foresee this program
being a board.
Mayor Lynch stated he sees it being helpful in filling a gap
where human relations are involved, as it will be dealing with
all aspects of the Community. Many of the issues facing him when
he was on Human Relations were basically police involved. He
commented he would support it as a board.
Mayor Lynch stated his feeling is boards are part of the
Ci ty and therefore they should have responsibility of choosing
the people that are on the board.
Ms. McCarty questioned if they were going to approve the
recommendation of or pick the person from the different organiza-
tions.
Mayor Lynch stated boards should be appointed and responsi-
ble to the Commission as they are basically acting on our behalf.
If it is going to be a board, the Commission should be involved
in the selection of it.
Mr. Elliott requested approval to provide the names of
individuals who are currently active. This would provide a good
nucleus and give the numbers that are needed.
Mayor Lynch requested Mr. Elliott come back to the Commis-
sion with a list of names of the people who would fit into the
board and, as with all the other boards, a format will be set up
with direction from the City Attorney.
Mr. Elliott stated he would give the Commission a list of
the original makeup and then the people that were added in order
to help make a decision.
Dr. Alperin suggested this item should go to workshop, and
Mayor Lynch agreed so there will be an opportunity to firm this
up.
Mr. Elliott stated this summer has been inactive and once
direction is given it can hopefully be started in the upcoming
school year.
-3-
,
- . .
.
-
Ms. McCarty questioned the City Attorney if there will be a
problem with the funds needed to help give incentives to get the
participation needed in order to get this program off the ground.
The City Attorney stated he had to check into the matter.
-4-
M E M 0 RAN DUM
To: City Commissioners
Through: David Harden, City Manager
Lula Butler, Community Improvement Director
From: Nancy Davila, Horticulturist/Special Projects Coordinator
Re: PINEAPPLE GROVE BEAUTIFICATION - 90% SUBMITTALS
Date: January 28, 1991
BACKGROUND
In August 1989 the City Commission approved conceptual plans for
improvements to Pineapple Grove Way, known as 'scheme E', as prepared by the
City's Consultant, H. Kurt Kettelhut (schematic attached). The plan merged
the desires of the Beautification Task Force to provide landscaping to the
area, and the Pineapple Grove Support Group, who wanted to bring sculptures
into the area. Streetscape improvements included the commissioning of four
sculptures, landscaped nodes at the intersections, and street trees within
the sidewalk surrounded with paverblocks to maintain a functional sidewalk.
A total of $80,000 was allocated for this project with $25,000 being
directed toward the sculptures, and the remainder to be spent on
consultant's fees and construction.
In December 1989, prior to obtaining working drawings, the City terminated
their contract with the Consultant. In April, after it was apparent that a
settlement could not be reached with Kettelhut and that the City would not
receive the necessary bid documents, then City Manager, Malcolm Bird,
directed staff to negotiate with three firms to prepare the documents.
There were some legal aspects of the contract that took several months to
resolve. In November 1990 the City contracted with Williams, Hatfield and
Stoner to complete the working drawings based on 'scheme E'.
CURRENT STATUS
The 90% submittals have been received from W.H.S. Cost estimates for the
project have been provided for three alternatives. The ultimate design,
which is Alternate /I 1, includes the removal of the existing sidewalk
adjacent to the proposed landscaped intersection nodes and its replacement
with paverb10cks. As submitted, the plans show only pavers in the proposed
landscaped intersection nodes. These areas will be revised to show the
landscaping now that I know the extent of the space available to landscape
and can prepare the landscape design. A sketch of a typical landscape node
is attached. I am proposing 5 Alexandre Palms at each node with Liriope
1
Wo 3
.
ground cover. The Palms will be slender enough that they will not block
sight distance and the Liriope is very drought tolerant.
Alternate # 1 also includes the substitution of tree grates instead of the
paverblocks that had been proposed around the trees. Although the idea of
using the pavers around the trees helped to maintain a 'walkable' sidewalk,
it left no way for the trees to receive adequate water. An effort was made
to plant a significant number of trees (18 of the proposed 46) within
existing perimeter landscape buffers on private property.
Some type of agreement with the property owners would have to be executed to
allow the City to plant trees outside of the right-of-way. Currently, the
plans call for 12 Mahogany Trees to be planted within the existing planting
area in front of Publix and 3 trees within the planting strip in front of
the old FP & L building. Agreements with these property owners will not be
hard to obtain, Publix has already indicated that they will allow us to
plant on their property. Allowing for a 10% contingency, the estimate is
just under $100,000.00. I have deleted the cost of the sculpture from their
estimates since these costs have already been absorbed through the initial
allocation of funds.
Alternate # 2 eliminates all trees grates and provides for paverblocks
around the trees. This would not, in my opinion, be a viable alternative
since sufficient surface area is not available to water the trees. The
estimate for this alternate, however, is just under $88,000.00
Alternate # 3 eliminates the trees grates and utilizes the existing sidewalk
at the intersections, instead of replacing it with pavers. The estimate for
Alternate # 3 is roughly $66,000.00.
A fourth alternate (not presented by W.H.S. but still an option) would be
the elimination of the pavers adjacent to the landscaped intersection nodes,
but keeping the tree grates. This alternate would be approximately
$90,000.00.
Per the attached memo dated to September 27, 1990 to Lula Butler, the fund
balance is $51,100.00. At this point, Commission approval would be needed to
increase the allocated funding to follow through with any of the alternates.
Additionally, some concern has been voiced regarding the installation of any
trees within the sidewalk, the feeling being that easements should be
obtained from adjacent property owners, in all cases.
Although shifting the trees onto private property makes sense in many
locations, obtaining easements would invariably delay the project. There are
some locations where the trees cannot be moved onto private property due to
physical limitations. As an example, the area in front of Pierce Tire is
currently used for parking. The area in front of Rose Auto and further north
in front of the strip center with Sherwin Williams and Crown Liquors has no
space on private property for the installation of trees and the parking
areas would be barren if trees were not planted within the sidewalk.
At this time I am seeking direction from the Commission on the location of
the street trees, and a consensus and commitment of additional funds to put
one of the alternates out to bid.
2
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.' . DESIGN DEVELOPMENT PLAN
:
~INAPPLE GROVE WAY.
SCHEME' E
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25. Settlement Offer. The Commission is to consider a settlement
O11er from Irene Montalban in the amount of $55,000 to settle an alleged
sexual harassment complaint.
The City Attorney stated they are recommending that the Commis-
sion reject the settlement offer for the reasons outlined in his August
17th memorandum to Mayor Campbell. It is the City Attorney's position
that the City Commission action at that time makes the City's chances of
liability very remote.
Ms. McCarty moved to deny the offer, seconded by Mr. Andrews.
Upon roll call the Commission voted as follows: Mr. Andrews - Yes; Ms.
Brainerd - 'le s; Ms. McCarty - Yes; Mr. Weatherspoon - 'le s 1 Mayor Camp-
bell - Yes. Said motion passed with a 5 to 0 vote.
27. Site Plan Approval - Costco. The Commission is to consider
site plan approval for a 117,000 square foot retail sales warehouse
building for Costco to be located on the southwest corner of Linton
Boulevard and S.W. 4th Avenue, subject to 21 conditions as referenced in
the P&Z staff report of August 21, 1989.
.
Ms. Brainerd moved for approval, with all recommendations,
seconded by Ms. McCarty. Upon roll call the Commission voted as fol-
lows: Mr. Andrews - 'le s; Ms. Brainerd - 'le s 1 Ms. McCarty - 'le s 1 Mr.
Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 5
to 0 vote.
28. Site Plan Approval - McDonald's. The Commission is to consider
site plan approval for a McDonald's Restaurant to be located on the
south side of Linton Boulevard between Germantown Road, if extended, and
S .W. lOth Avenue, subject to 24 conditions as outlined in the P&Z staff
report dated August 21, 1989.
Ms. Brainerd moved for approval, seconded by Mr. Weatherspoon.
Upon roll call the Commission voted as follows: Mr. Andrews - Yesl Ms.
Brainerd - Yes; Ms. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Camp-
bell - Yes. Said motion passed with a 5 to 0 vote.
*'" 30: Beautification Task Force Recommendations on PineaP11e Grove
Way Beautification. The Commission is to consider recommendat ons made
by the BTF regarding the beautification of Pineapple Grove Way and
provide direction on which plan to proceed with.
John McKenna, Chairman of the Beautification Task Force, stated
there are two actions being requested of the Commission, namely, to
accept either Schemes A through E and how to proceed with accepting a
sculptor for the work to be done on the Pineapple Grove area.
Discussion followed relative to the schemes, the additional
expenditure and the designated ~ource of funding.
Mr. Andrews suggested that, prior to spending the addi tional
money, it might be wise to wait until the net result of the interchanges
at Atlantic Avenue/I-95 and Linton Avenue/I-95 has been seen.
Ms. Brainerd questioned if there is additional funding in the
Beautification Trust Fund due to the accrual of interest. The Interim
City Manager confirmed there is enough to compensate for the additional
costs if Scheme E is implemented.
Ms. Brainerd moved to approve Scheme E, seconded by Mr.
Weatherspoon. Upon roll call the Commission voted as follows: Mr.
Andrews - Yes; Ms. Brainerd - Yesl Ms. McCarty - Yesl Mr. Weatherspoon -
Yesl Mayor Campbell - Yes. Said motion passed with a 5 to 0 vote.
Mr. McKenna questioned if the BTF can form an ad hoc committee
to review artists and sculpture works to make selections as to which
ones can be placed in the Pineapple Grove area. Ms. Brainerd questioned
if the expertise is available in the Old School Square to make this kind
of judgment. Consensus indicated there is not.
.
-14- 8/22/89
M E M 0 RAN DUM
To: Lula Butler, Community Improvement Director
From: Nancy Davila, Horticulturist/Special Projects Coordinator
Re: PINEAPPLE GROVE WAY FINANCES - STATUS
Date: September 27, 1990
I checked with Finance to determine the status of the account balance for
the Pineapple Grove Way Project. For your information, Finance provided the
following information:
Beginning balance $40,000.00
Payment to Sylvia Jaffee, Sculptor - 2,666.66
Payment to J. Menance, Sculptor - 10,500.00
Payment to D. Gouchenhour - 1,500.00
Payment to D. Gouchenhour - 1,500.00
-------------
$23,833.33
Committed to David Langly & Jaffee - 7,333.33
-------------
Encumbered but uncommitted $16,500.00
Budget transfer per Commission App. 40,000.00
------------
Uncommitted balance $56,500.00
Upon approval of Eng. Contract - 5,400.00
------------
Funds remaining for construction $51,100.00
I think it is critical in the development of our plans that the landscape
nodes at the intersections and the sculpture pods should receive first
priority. Funding may not be adequate to cover all the trees proposed within
the sidewalks as was originally presented by H. Kurt Kettelhut. Should the
City Commission give direction at this point? Additional funding may be able
to be shifted from Mid-Federal Highway to cover all aspects of the original
plan. Again, should the Commission be consulted as to whether we should
develop the plan as conceived or delete portions to stay within the original
budget allocated?
,
-
~ii..U':'~i5, HAiFiELO & Silit'!(R
1~25 S. LQNGRE~S A~E,
eQi~filJN rt:AW, FL jJ~26
CtJS i b i ; tr',HTE - Di:.51 ('i'l DE VELO~'MErH PHASE
~'l,\EH~HR GROvE WAY - ALT. ,1
E;:,G{NEER' S PROJ :10. 2&Oj-~
JHI"IUH~i 1511~~1
IlUT
: -, :::'i': O\;~:;H i i i UNIT CUST iOTA\..
-------------------------------------------------------------------------------
~}~..l;GHijj i Mt:t:: 4E< EA (:~.N1 115~.~0
H,~t G1HTES 28 Ell "~.03 12600,~~
f.:E~. ,1.1 sr. SWi{, 52 S1 &.00 312,00
K~M. ~^ISi. I~EE 1 EA 5~.OO 5e0,00
H:C~:'; i U:1~;fJS[H~' I t.'G 12 EA 8l~3. 00 %00,~0
ltlit~~~ClION ~'rliiEKS W/SWIli &1:.D ~~00 SF 3.0'l. 1~800,e0
Eei La: l:,i! '3i-i:\. 380 SY il.t.0 22B0,~0
:'~J,. dIST. CURl< &60 LF 3.00 1980,00
h~E "D;' CU"B 805 LF 17.~~ 13&85,00
Ll:ol\(:.r.C(;\ ?:~S[ 73~ SY 3.50 2555.00
* SCJ...~'f;'j(E ~ E.A &,:t. 00 ~S0t0. ~~
roC'i. ~u s i S~.1'" 80 SY &.00 460,"
kt.~. E.\ b r CliR~ lItS LF J.f!'1 ~ 3:5. ~Ie
~;.t~c. ~HSE i'l"x3' x31 ) ~ Sf ", 12.00 ..il,00
dl'iERC....'. t.H~t 14") 13& SY 3.50 it76.2'0
I r ~"t; I,.' wkb 215 LF r;,~ 3b55,0t,
~H<;tP';j :~i ;;:::,~[f BEiJ 122:i SF 3.~~ J&75,0'cl
HlJ.l. ir'.)[)W, HiSi. ItU~T 2 EA 5~~.~ 10f.0. 0'''
InLt~ 2 EA Hsi!'a, 00 3&~0, ("l'~
STORi", ~;i~'t 112' o~p, ,~ \} ~.0'3 4t.3.00
TOl~ 11;)581
CGrHlNGENCY 113:08. 1
TOTft. lc~939. 1
- ~"o..,.. a
... 1\,'U'. '0
* The $25.000 allocated for the sculpture has been deleted from this estimate as this
cost has already been absorbed through the original allocation of funds.
KeviSed 1{23 f~ I
"
WjLLr~M5, HATFIELD & STOt\tR
1325 S. CONGRESS A~E.
i.iC1tHI;~~ ~EACH, FL 3342(-
LOST ESTIM~T~ - ~ESIGN DEvELO~MENi PHASE
PJNEAt>~'lR Gf,OiE WAf - AlT. 12
I:NGWEER; S Pi<OJ NO. 288J-~00
Ji-:NiJARY is, 1~~1
UNIT
J TE,'l QUANT ITY UNIT COST TOIHL
-------------------------------------------------------------------------------
i".""I;)~Hji!' :f:EE 4(, EA 250."" 1 15u0.i:0
TRtr: ~~Vt~S 464 SF 3.00 1392.00
RE~. EXiST. SWK. 52 SY 6.'.;r~ 312.(,0
~EM. tAIST. TREE 1 E.fi 5~.00 5e~.~
'::CWI7 i..i-:~:~(;C~'lIlG 12 EA 8;{.~.(~ %~0.00
INT~~,,::CliCN PH~El<S W/S::'Nu BED 66e0 SF 3.e0 19800. 00
fi~J, EAlS;, S~r;. 380 S.t 6.00 228~.0e
Rt~. ~AISi. LiJrt~ 6&0 LF 3.00 1980.0~
T r~'E I'il" CURB 805 LF 17.00 13685. 0'~
UY:Ei\L'C.K BASE 730 SY 3.50 2555.00
* SCJiJ'?,JRE ~ EA 6250.00 25000.t0
f\[:~. EAiST S;.;K. 80 SY (..00 480.00
R~M. Hi; 1 CURB 145 LF. 3.00 43S.t.~
{DiC. lili~~ iit"xj' x3') 4 SY 12.00 ~B.~.o
LlritRCCr< Sid Wl lJ6 SY 3.50 476.00
iiPE "fI" CL~B 215 LF 17.00 ~('55.e~
~'A'iE"SM s.:.NO BED 1C:e:S SF 3.00 Z07S.~
HUJ./~0uiFt t~lST. l~tET 2 lA ~~~. 00 1 ~,~~. 0~
i:U.T 2 EA 18'~~. 00 3&~. 00
5TOF:i'l ~l~'E 11c." 0''::'; 20 LF 20.00 400.0~
TOTAl l~j7j
CONTINGENCY 10231.3
T OJ Il.. 112610.3
- .U.,...01>
. I 'I I C. 10 . 3t>
* The $25,000 allocated for the sculptures has been deleted from this estimate as this
cost has already been absorbed through the original allocation of funds.
,-,-,-"
I
WIlLlH~S, HATF lEL[\ L STUl:ER
i~25 S. CGNGrtESS AvE.
!?i)HIiLN i{ACti, FL .:J42b
COST E;TlMATE - DESIGN DEVtLOP~ENT ~HASE
~'lNEH~''lR GRiNE IoIAi - ALT. 113
t;rl3li.HI"i' '3 PIiOJ llO. 2B8J-~~
Jil~rJHRY 15, 1~11
umr
: rE"~ QUHN Tl TV UNIT COST TOTh\'
-.~-----------------------------------------------------------------------------
r:'::~I: .~~i~ T T RCE .ft. E.A 2~3.~~ Il~n~~
; '~~~ ~",',i:.i1S 4b.f SF ;).0~ lj~2.00
~E.il, E:,i 5;- . S;,iK. 52 51 6.t:"~ 312.20
rt~A UIST. lKE~ 1 t.A 5~0.00 5~0.00
ptCD i U-l:~!JSU-!PJl\1.i 12 EA e't.0. 0'3 %~0.e~
li~rt1~~CnQN ~'~VEKS \oI/~ANII [<to ;:;;:05 SF 3.e.~ %15. 0~
F.Et. E) ~ S r! S"Ar~. 0 SY &,0'3 0.~0
Rt,'\. i:.i.lST. c.L:RB 518 LF 3.2~ 155it.0~
THE 1.[", CURB 663 LF 17.~0 11271. to
. Uir;!:.i\uC" ~:.:6E ;)5& Sy j.~ lZltb.OO
.,..... ;.C'_U'illE 4 EA &250.~ ZS0~.00
~:.N. ~.~jST S~I.. ~ Sy (..00 0.00
RI:::1. t:x i 3 r CURB 145 LF 3.~0 435.v0
t0~;C'. BA~t 14'1.:" xj' 1 4 Sy 12.00 liB. 00
Llr.tR~K ~HSE (4") 56 5)' 3.50 1%.00
1 'l~'i:. "~'; LURB a5 l.F 17.00 ~55. 0~
~H;;Ef:S 1,// SHNU bED 505 SF 3.~0 1515. .a0
Hi.'j./~lJjH t.AiST. HUT 2 EA 5~~.00 10~0.00
itUT I: EM 18~0. .~ ::.b~'~.~0
SiUil;~ ~'l~'C: 112- (.jlI~', 20 L~ ~.~ ,,0~.~~
TOTHL 82i1.3~
CONTI N&Wc. y 8.::8.3.9
TOTAL 9112~. 9
... 1..1",000
.
, l.I., \a.~. ,\0
& The $25,000 allocated for the sculpture has been deleted from this estimate as this
cost has already been absorbed through the original allocation of funds.
M E M 0 RAN DUM
To: City Commissioners
Through: David Harden, City Manage~~
Lula Butler, Community Improvement Director ,~
From: Nancy Davila, Horticulturist/Special Projects Coordinator ~~
Re: PROPOSED DELETION OF MID-FEDERAL HIGHWAY FROM COMPREHENSIVE
BEAUTIFICATION PLAN
Date: January 29, 1991
BACKGROUND
Mid-federal Highway (between Linton Boulevard and N.E. 8th Street) was
targeted for beautification though the 1987 Utility Tax Bond. The master
plan for the area prepared by H. Kurt Kettelhut & Associates proposed 5th
and 6th Avenues to be lined with Palm Trees on both sides and landscaped
nodes at the intersections planted with shade trees.
As plans evolved from the conceptual stage to the ~evelopment of working
drawings, it was determined that the right-of-way was basically paved from
curb to curb. In November 1989, l-fr. Kettelhut returned to the City
Commission to inform them of the physical contraints and to get some
direction regarding scaling down the project.
At that time it was agreed that no landscaping would be attempted adjacent
to the interior lanes of East 5th and 6th Avenues (ie. , the west side of 6th
and the east side of 5th Avenue) due to the fact that there were no parallel
parking spaces to convert to landscaped areas, and they did not feel it was
prudent to install trees within the sidewalk.
The final concept was to provide landscaped nodes at the intersections and
to convert parking spaces mid-block adjacent to the east side of 6th and the
west side of 5th as needed to provide additional areas for shade trees.
Mr. Kettelhut's contract with the City was terminated in December 1989 and
working drawings were never received to move forward with the project.
RECOMMENDATIONS
I feel that this project, as it has evolved, should be deleted as a target
area for several reasons. Primarily, 1 think that the landscaping provided
by businesses fronting on Federal Highway is steadily improving, and as
infill properties are developed it will continue to improve.
1
.
.
From a traffic standpoint, I think we have demonstrated that the addition of
landscaped nodes at the intersections limits truck traffic. While this may
be acceptable to restrict such movement on East Atlantic Avenue, businesses
on Federal Higwhay rely heavily on truck deliveries.
In view of D.O.T.'s track record, it is doubtful that they would approve of
a plan to severely limit the turning radii.
From a maintenance standpoint, isolated landscaped nodes the entire length
of Federal Highway from Linton to N.E. 8th Street would be a nightmare. No
irrigation would be able to be provided in these distant areas, so hand
watering would be required. Safely parking a watering truck would be quite a
feat in itself.
There may be some merit in investigating the possibility of planting
something durable, like Sabal Plams, in cut-outs in the sidewalks. This area
is not used much for pedestrian traffic and the Palms would give some
definition to the area. If the Commission feels this should be pursued I
will contact F.D.O.T. to find out if this would be permitable.
In their final report of the Beautification Task Force, prepared in July of
1990, the B.T.F. recommended, and I concurr, that the money would be better
spent on Military Trail, or some other major beautification project for the
City. Although the uncommitted balance for this area reflects that
$144,097.90 is available, roughly $290,000 was originally budgeted for this
project, with the remaining funds to come from the $192,308.76 reimbursed to
the City through the Highway Administration Council Grant.
2
.
.
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BEAUTIFICATION TASK FORCE
John Mc Kenna, Chairman
701 South Federal Highway
Delray Beach, Florida 33483
July 27, 1990
Mr. David Harden, City Manager
100 N.W. 1st Avenue
Delray Beach, Florida, 33444
Re: FINAL REPORT OF THE BEAUTIFICATION TASK FORCE (BTF)
Dear Mr. Harden:
It was the consensus of the City Commission at their Workshop on July 17,
1990 to dissolve the Beautification Task Force in its current form. As
requested by the Commission, the following is submitted as the final report
of the Beautification Task Force.
The Committee was originally established as the Beautification Trust Fund by
Ordinance 66-85, which became effective July 19, 1985. The ordinance was
fairly broad based with respect to duties of the Committee. Although the
B.T.F. was charged with overseeing City wide beautification efforts,
developing and overseeing the implementation of the 'Comprehensive
Beautification Plan for Arterial and Collector Road Rights-of-way' was the
Committee's primary focus.
Early in the process the B.T.F. determined the target areas, recommended the
funding source of a 1% increase in the utility tax, and participated in the
selection of a Consultant to design the projects. Later the Committee
reviewed design plans, kept the Commission informed of the project status
and monitored the overall progress of the Comprehensive Beautification Plan.
The 1% increase in the utility tax was used as the funding source to pay
back the debt service on $3 million dollars that was earmarked for the
Comprehensive Beautification Plan as part of the 1987 utility tax bond
issue.
In December of 1989', the City Commission terminated the services of the
Consulting Firm of H. Kurt Kettelhut & Associates, leaving the design aspect
to be done by City Staff. The B.T.F. supported the Commission's termination
action, but Kettelhut's termination has put many areas behind schedule as we
were left with several areas that had plans that were close to being
finished, but still in an unusuable form. We also found, during the process,
1
.
that many target areas had to be delayed due to pending roadway
improvements.
TARGET AREAS COMPLETED OR UNDER CONSTRUCTION
--
East Atlantic Avenue
Phase I - This is the area between Swinton Avenue and
East 5th Avenue. The B.T.F. contributed
$650,000 toward the paverblocks and landscape
improvements. The CRA contributed $1 million
for the balance of Phase I.
West Linton Boulevard - This is the area between Congress Avenue and
Military Trail. Total project cost
$237,012.00.
Homewood Boulevard - This project extends from Linton Boulevard to
Lowson Boulevard. Total project cost
$46,319.11.
East Linton Boulevard - Extends from 1-95 Interchange to A-I-A. Total
project cost $99,387.50.
Atlantic Avenue/
1-95 Interchange - 1-95 Interchange, received grant funds from
Highway Beautification Council in the amount
of $116,778.76. Total project cost
$204,757.52.
Linton Boulevard/
1-95 Interchange - 1-95 Interchange, received grant funds from
Highway Beautification Council in the amount
of $75,530.00. Total project cost $184,707.37.
West Atlantic Avenue - This is the area between Swinton Avenue and 1-
95 Interchange. Received grant funds from the
Highway Beautification Council in conjunction
with the Interchange improvements. Total
project cost $ 87,688.63.
N.E. 8th Street - Extending from Federal Highway to A-I-A. Total
project cost $51,117.50.
West Atlantic Hamlet - This comprised the two medians on either side
of the Hamlet entrance. Total project cost was
$26,742.45.
North Federal Highway - Extending from N.E. 8th Street to Gulfstream
Boulevard. The Notice to proceed for
construction has been issued. Bids awarded in
the amount of $121,970.55.
2
I
.
North Congress Avenue - This is the area from Lake Ida Road to the
north city limits. The contract has been
awarded and pending execution of the contract,
construction will commence. Bids awarded in
the amount of $107,231.43.
City Entrance Signs - Signs are currently under construction and
should be completed within two weeks. Bids
awarded in the amount of $15,283.00. Although
under the perview of the B.T.F., this project
was funded from the surplus in the utility tax
fund and not from the bond proceeds
themselves.
UNFINISHED BUSINESS
In accordance with the Commission's wishes, we are describing the
uncompleted roadways that are part of the Comprehensive Beautification Plan.
We anticipate that the city staff will complete the unfinished design work
and administer the bidding and construction. The following is a status of
roadways to be completed:
South Federal Highway - City staff has been working with F.D.O.T. for
over a year trying to get approvals on the
landscape plans. Although the City's plans did
include curbing, D.O.T. is requiring that all
curbing be brought up to their current
standards. Plans have been revised numerous
times and several meetings have been held to
, resolve this issue. Plans are currently under
review and we hope to have some feedback
shortly. $197,248.00 has been committed toward
this project.
Congress Avenue - This includes the area between Lake Ida Road
and Linton Boulevard. Design Plans are
currently being prepared and will be routed
directly to the City Commission for comments.
Plans should be ready for the August 28, 1990
Commission meeting. $179,680 has been
committed toward this project.
South Dixie Highway - Plans prepared by the original consultant, H.
Kurt Kettelhut, seemed to concentrate on the
east side of Dixie , adjacent to the car
dealerships that have, to date, provided a
fairly solid treeline. The area we feel needs
to be buffered is the Railroad. Mr. Kettelhut
evidently did not consult with the F.E.C.
Railroad prior to design development as we
have since found that the F.E.C. will not
permit anything over 2 feet in height to be
planted in this area. This project is
3
consequently on hold. $54,060.00 was committed
toward this project based on Kettelhut's plans
which will be revised.
Mid -Federal Highway - Original concepts presented by Kettelhut would
require the creation of intersection nodes and
the removal of selected parking spaces to
accommodate landscaping. In view of D.O.T.'s
track record, it is doubtful that they would
approve such a plan, or if it is something
that we even want to support. The initial
premise for design needs to be revisited by
the Commission. The Beautification Task Force
feels that this money may be better spent on
Military Trail. Roughly $290,000 was committed
toward this project, although the budget sheet
combines this area with North Federal Highway
and does not reflect the reimbursement to the
project funding as a whole from the Highway
Beautification Council for $200,000.00.
Lake Ida Road - This project is on hold until the road
widening is completed. $193,000 has been
committed toward Lake Ida Road.
S. W. 10th Street - This project involved the area between
Federal Highway and Congress Avenue and is on
hold due to proposed road reconstruction.
$47,959 has been committed toward this project
based on Kettelhut's original projections.
Pineapple Grove Way - This project includes the area on N.W. 2nd
Avenue between East Atlantic Avenue and N.E.
4th Street. $80,000 was committed toward the
project, but the funds were allocated from the
utility tax surplus and not from the bond
issue itself . $25,000 of this is to pay for
sculptures and the balance for landscaping at
intersection nodes and trees within the
sidewalk. This project has been delayed as
base plans from Kettelhut's office have not
been available due to contract settlement
disputes. The City is currently executing a
contract with an Engineering Firm to prepare
the base plans and engineering drawings to put
the project out to bid.
FUTURE DIRECTIONS
As the Beautification Task Force concludes its business, we would like to
make a few recommendations concerning the future of the beautification
program in Delray Beach. We essentially see two aspects of beautification
that require citizen input or involvement.
4
I
Planning and Execution of Projects
Funds totalling $241,249.00 earmarked for Lake Ida Road and S.E.jS.W. 10th
Street remain unspent from the $3 million bond issue because these roadways
could not be beautified due to pending construction. The $290,000 slated for
Mid-Federal highway needs to be revisited with the thought that the money
may be better spent on Military Trail. These projects will need citizen's
input.
Additionally, the Decade of Excellence Bond includes landscape improvements
for Swinton Avenue, West Atlantic Avenue (between Congress and Military),
Barwick Road, and hardscape (paverblock) installation to the West Atlantic
Avenue Corridor (1-95 to Swinton Avenue). These projects will also need
citizen's input.
We feel that there should be a broad based committee of concerned and
knowledgeable citizens involved in the planning and execution of these
projects. We do not see the best interest of the Community being served by
delegating this function to a pre-existing committee which already has
designated goals and would feel 'forced' to consider new types of problems
that would divert efforts from their major objective.
Maintenance of Beautification Projects
The City has a large capital investment in landscaping and the B.T.F. can
not emphasize enough the importance in the long term maintenance of these
areas. The Park's Department is currently contracting out the maintenance of
these areas and administering the contractor's compliance with the
provisions of the contracts. The Park's department is still responsible for
the maintenance and operation of all irrigation systems, however, and this
respresents many man hours to oversee this aspect.
When the 1% utility tax was voted in by the Commission, the original
proposed use of those funds was for two purposes. First, the tax was to fund
the bond issue so the $3 million would be readily available to make
beautification improvements over a short period of time. Second, the excess
tax dollars beyond those needed to fund the bond issue were to be used for
maintenance expenses incurred for the new beautification projects.
The Park's Department currently funds 3 labor positions ( 1 person to keep
after East Atlantic Avenue and 2 irrigation people) and all costs associated
with the maintenance of the beautiification projects that have come on line.
We feel that it is imperative that the Commission be aware of the purpose of
these funds and not divert them to alternate uses in order to ensure the
high quality maintenance that is required, and to avoid a fiscal deficit a
few years from now, at which time maintenance costs would have to be carried
through an increase in advalorem taxes. If appointed, the new Beautification
Committee should serve as a 'watch dog' for these funds.
It is also important to note that funds originally earmarked for Atlantic
Avenue between 1-95 and Military Trail were to have been transferred from
that account to pay for cost overruns associated with Phase II of East
5
Atlantic Avenue. Evidently the money was not needed for Atlantic Avenue
Phase II as the funds were never transferred. The reason funds are included
in the Decade of Excellence Bond for West Atlantic Avenue is that funds were
presumed to have been transferred out of the Utility Tax Bond. After
expenditures were made for the West Atlantic Avenue/Hamlet Medians the fund
balance was $205,257.55. Obviously, we now have funds identified from two
different sources for West Atlantic Avenue.
In summary, we feel, generally, that the beautification function is
deserving of a separate committee designation. Several million dollars have
been and will be infused into the City for beautification. It is important
that the opportunity for citizen input and involvement be afforded.
Specifically, we recommend the following:
1. The formation of a committee representing the diverse interests of the
Community, which would function as a 'clearing house' for all public
projects that would impact landscaping and beautification within the
City.
2. Funds intended for maintenance (the surplus collected from the utility
tax) should not be tapped for other projects. Funds must be segregated
to pay for the current and future maintenance of these projects to
avoid a deficit that will have to be funded with alternate sources with
negative implications to all.
We thank you for our opportunity to serve the City and to contribute to the
success of the City's Comprehensive Beautification Plan.
~~~;:~
ohn Mc Kenna, Chairman
Beautification Task Force
c: B.T.F. Committee Members
Nancy Davila, Horticulturist/Special Projects Coordinator
6
I
COKPREHENSlVE BEAUTIFICATION PLAN - FUND BALANCE AS OF JULY 24. 1990
AVAILABLE FUNDS CONSTRuCTION COSTS EXPENDITURES REIMBURBSABLES BALANCE
----------------------------------------------------------------------------------------------------------------------
BEAUTIFICATION BOND $3,000,000.00 $3,000,000.00
HIGHWAY BEAUTIFICATION BRANT $200,000.00 $3,200,000.00
EAST ATLANTIC AVE $650,000.00 $2,550,000.00
HOKEWOOD BLVD $46,31'Ul $2,503,680.89
LINTON BLVD (EAST r. WEST) $336,399.50 $2,167,281.39
WEST ATLANTIC AVE $87,688.63 ~2,079,592.76
WEST ATLANTIC AVE/1-95 $204,757.52 $1,874,835.24
LINTON BLVD/1-95 $184,707.37 $1,690,127.87
SOUTH FEDERAL HIGHWAY $197,248.00 $1,492,879.87
NE 3TH STREET $51,117.50 $1,441,'762.37
NORTH FEDERAL HIGHWAY $121,970.55 $1,319,791.82
NORTH CONGRESS AVE. $107,231. 43 $1.212~560.39
"ID-FEDERAL HIGHWAY $290,000.00 * $922,560.3'1
KID-CONGRESS AVE 5179,680.00 * $742,880.39
DIXIE HIGHWAY $54,060.00 * $688,820.39
LAKE IDA ROAD $193,290.00 * $495,530.39
II ATLANTIC AVE/I-95 TO MlLlT. ~205,257.55 * $290.272.84
II ATLANTIC AVE/HAKLET KEDIAN5 $26,742.45 5263,530.39
SEiSW 10TH STREET $47,959.00 * $215,571.39
CONSULTANT'S FEES TO DATE $128,000.00 $87,571. 39
PROJECTED CONSULTANT'S FEES $16,000.00 $7l. 571. 39
PROFESSIONAL LIABILITY INS $11,717.00 $59,854.39
BLUEPRINTING r. REPRODUCTIONS $6,940.53 $52,913.86
AERIALS ~ GROUND SURVEYS $15,399.50 $37,514.36
ADVERTISEKENTS FOR BID $334.62 $37,179.74
PROJECTED DRAFTING FEES $5,000.00 $32,[79.74
IN HOUSE COSTS (TO DATE) $4,150.00 $28,029.74
----------------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------------
$3,200,000.00 $2,984,428.61 $144.000.00 $34,391. 65 $37,179.74
* Committed Costs, not actiual construction costs.
1
-
~/ / - (.J /
. .
MEMORANDUM
TO: David T. Harden
City Manager 4////1;
THRU: William H. Greenwood
Director of Environmental Services
Mark A. Gabriel, P.E.~~
Asst. Dir. of Environ en al Services/City Engineer
FROM: George Abou-3aoude
Dep. Dir. of Environmental Services/Capital
Projects
SUBJECT: DEL-IDA CIRCLE
TRAFFIC IMPROVEMENTS
DATE: January 16, 1991
Attached is a copy of a proposed layout submitted to our
office on January 15, 1991 by Mrs. Mary Lou Jamison. The
layout is similar to the one originally prepared by
Engineering and submitted to your office and rejected in
late November 1990.
I have been working on this project with the Del-Ida
Association for approximately sixty (60) days. I have met
with them and listened to their concerns and I feel that the
revised layout, prepared by this office reflects all their
demands and requirements. I have attached a copy of the
letter transmitted by their Association reflecting their
approval on our approach for your information.
Also attached is a copy of the preliminary cost estimate for
the required improvements.
:,' Gee:~:;;;?
GAJ/gm
Atts:
cc: H.r.s. Mary Lou Jamison, Del-Ida Park Neighborhood
Association, P.O.Box 1691, Delray Beach, FL
33447-1691
f i Ie: J)p ]~W~~I~~ l ;&.....p.J.-.-........ S
file: a:delida
LJ65
.
Preliminary Cost Estimate Date: 1/16/91
N.E. 8th St. & N.E. 3rd Ave. Prepared by: G.A.
Del Ida Circle Project Checked by: M.G.
Revised by: T.T. 1/16/91
Unit Total
Description Quantity Unit Price Amount
Demolition/Removal 1 L. S. $5,000.00 $5,000.00
Traffic Maintenance 1 L.S. 4,000.00 4,000.00
Asphalt -
1 1/2" Type S-111 310 S.Y. 4.00 1,240.00
Limerock ( 8" ) Base 330 S.Y. 6.50 2,145.00
Stabilization 350 S.Y. 6.00 2,100.00
Concrete Sidewalk
( 5 ' ) 210 L.F. 7.00 1,470.00
Concrete Curb
(type D) 460 L.F. 6.00 2,760.00
Markings & Signing 1 L.S. 3,000.00 3,000.00
Striping 1 L.S. 2,500.00 2,500.00
Landscaping 1 L.S. 15,000.00 15.000.00
Subtotal $39,215.00
25% Contingency 9.803.75
Total $49,018.75
Use $49,000.00
GA/gm
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I~ January 9, 1991
"
, :'1
Mr. George Abou-Jaouda
Deputy Director
Department of Environmental Services
city Hall
lOD N.W. 1st Street
Delray Beach, FL 33344
Dear George:
First of all, on behalf of Del-Ida Park Neighbor Association I
would like to thank you and Bill Greenwood for taking time out of
your day to come to our meeting on the new traffic circle for 8th
Street on January 3rd.
Regarding your request for our input on the items to be done with
conjunction with the new traffic design for Del-Ida Traffic
Circle, our list is as follows:
1. Curbing, wherever necessary.
2. Sidewalks, along 3rd Avenue between 8th Street and 4th
Street, along Dixie, 8th Street, and the railroad so
that people that can walk to the beach for example.
3. Lighting, so that the area is not so dark.
4. Lights for the sign within the area.
5. Irrigation in the circle
6. Landscaping.
We had a meeting with Nancy Davila last night, to go over the
plans and give her some idea of what we would like to see in the
new circle. Also to get some ideas regarding a sign. Please see
Nancy regarding the landscaping of the area.
If I can be of any further assistance to you please do not
hesitate to contact me and thank you all again for your work and
effort for Del-Ida Traffic Circle.
:;;::;e~ r/1U~
Mary Lou Jamison t!
: President (tv C)\
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cc : Wm-. '61 eeJ1~ood f I '" \ 0r1"
Nancy Davtiel-Ida Park Neighborhood Association
P.O. Box 1691 Delroy Beach, Florida 33447-1691
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11EMORANDUM
TO: Mark Ga bria 1, P. E.
A:3st. Dil' . of Environmental Services/City Engineer
FHOM: Greg Luttrell ~
Traffic Engineer
DATE: February 1, 1991
SUBJECT: OLD SCHOOL SQUARE
PARKING ON N.E. 1ST AVENUE
TRAFFIC ENGINEER REPORT
We have examined the proposed on-street parking along N. E.
1st Avenue in conjunction with t,he Old School Square
Project. Discussed below are traffic issues relative to
-this parking .t followed by three recommended actions.
ISSUES:
1. The use of a public street for private property
use should be avoided.
The 1989 F.D.a.T. Manua] of Uniform M i n i IoU m SJ:&J).da.!:.d~f 0.1:..
Desi~n, r:onstruction. and Maint,enance of St.reet.s ~'ll1d
Hi g h w..aY~L (Green Book) states that "t.he use of a s t..reet. or
highway as an integral part of t.he internal circulation
pattern on private property should be prohibited" (sf..:::ct,inn
11-4) . Also, that it is essential in commercial areas to
provide adequate cif-street parking. Publ ic r 19ht..'" of way
must be reserved for t.he safe passage of vehic 1e:3 and not.
serve as a part of the adjacent development.
2. Sight distances leading to the signal at Atlantic
Avenue and the stop sign at N. E. 1st Street must
be kept clear.
The second sight distance issue deals with a drivers need t.o
be able to see and react -to both traffic cont.rol devices
(05 ignals , 05 igns and markings) and the road environment and
other vehicles. The driver needs to be able to see and
react t.o traffic control devices, specifically signals and
stop signs. On a level surface the minimum driver reaction
distance is over 110 feet. If distractions such as parked
cars are in this distance preceding a stop sign or signal,
the driver may not react correctly. This could re~. ul t- in
accidents.
3. Sight distance triangles at all intersections must
be kept clear.
~.
WS h
, ,. .
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I
.
The boo};: titled, ~tC1.:t..i.g.lL.Q.l)..d_L and De ve 10 l)me nt, states
tJ1a t "there must be an unobstruct.ed view in both directions
on all approaches at an intersection" (page 121) . By
definition, this in(~ludes all driveway intersections a~, well
as streets and alleys, The City uses the F.D.O,T. sight-.
distance criteria contained in the Green Book.
Specifically, no parking may be allowed for 60' downstream
and 85" upstream of an intersection or driveway (F. D,O.T.
s t,andard index 17358) . By cre,ting and maintaining clear
sight triangles, a driver may safely ent,er a street from
either another street or drive.
4. Perpendicular on-street parking creates a
situation not normally encountered when traveling
a street; but, is appropriate for parking lot
aisles.
If a driver is traveling a street attempting t.o get fl'orn
here to there a vehicle backing out of a parking space may
go un-not,iced. This will be especially t,rue if the driver
I~annc,t see the backing vehicle from an adequat.e distance
(see above) and must, ei t,her swerve off of the road, swerve
into the oncoming travel lane or strike the parking vehicle.
The driver is required to see, comprehend and react to many
things, especially in our urban environment. The addition
of on-street parking greatly increases the li}~elihood of
driver overload.
5. Vehicles turning onto N.E. 1st Avenue must have
enough clear road to become fully aware of the
streetscape.
Turning vehicles are particularly vulnerable t,o incorrect
actions. When turning, a driver is not fully cognizant of
the roadway until the turn has been fully completed (see
Transportation and Land DAvelopment) . The Federal Highway
Administration (U.S. D.O.T. recommends a minimum dOT-1nstream
driving clearance of 120 feet (Access Management and Traffjc
Analysis of Highwavs). This means that a turning driver is
not able to safely comprehend the roadway environment and
the possibility of other maneuvering vehicles, unt,il t.hey
have traveled over 120 feet away from the intersection.
6. The proposed on-street perpendicular parking
requires drivers to make dangerous and sometimes
illegal maneuvers.
First, R driver ati.:,ernpting to leave a perpendicular space
must back out (with very limited sight distance) onto the
street. Backing down a street is an undesirable action.
Second, a driver may be prone to sit in the traveled lane
waiting for another vehicle to leave a parking space. This
is accept..:.=t ble in a parking aisle where driver speeds are low
and they expect such actions, This is not acceptable on a
-,.-"'~"""'"
. .... "'. .
.
.5 treet WllO -.5 function :is to flow traffic. Finally, a
vehicle attempting t,o turn into a perpendicular parking
space to the right, requires minimum of t,en feet from the
passenger side of t,he car t.o the back edge of the 05 pace.
This means t,hat. t.he vehicle (car, trucks require much
greater areas) would cross the street centerline during its
parking maneuver. This is an u.nsafe and possibly illegal
maneuver, which must be avoided.
7. On-street parking will be available to use by
anyone.
This could lead to a situation where the necessary parking
capacity is not available to the Old School Square site.
In summary, on-street parking should be avoided. If allowed
such as in this case, it should be parallel parldllg only.
This parallel parking must remain outside of the required
sight areas. Failure to create and maintain these required
sight areas could result in accidents and related liability
to the City. This will allow traveling vehicles to safely
maneuver the roadway. If the perpendicular parking spaces
are allowed to be completed, t,n,~ appropriate option below
should be implemented.
RECOMMENDATIONS;
The Old School Square Project, as is being const.ructed,
creates a unique opportunity to the City and downtown area.
As previously stated, this perpendicular parking will create
many hazardous (and possibly libel) situations if allowed to
remain. One option would be to remove this parking and only
allow only parallel spaces meeting proper design
requirements. This would also require major reconstruct.ion
of the new curbing.
The second option is for an off-site parcel to be developed
into a surface parking lot.. Property exists west of Swinton
Avenue, between Old School Square and City Hall, which would
be appropriate. If a lot were developed in this area, it
would serve to visually and physically connect City Hall to
the Atlantic Avenue corridor and downtown. The number of
parking spaces which could be developed would depend on the
amount of land acquired.
The third option is to close N.E. 1st Avenue to thru
traffic. Closure of N. E. 1st Street at Atlantic Avenue
would likely cause little disruption into the downtown
traffic patterns. This closure would allow the remaining
signalized three leg intersection at S.E. 1st Street and
Atlantic Avenue to operate more efficiently. As long as the
newly created parking aisle remained in public ownership, no
access rights would be severed. Access to t.he properties on
the east side of the street would be changed to allow a much
.
safer road operation, which is well within our legal access
rights. Vehicular traffic would greatly benefit from this
action. Pedestrian traffic would also be enhanced. The
closure could be accomplished by connecting the aesthetic
brick s idewaU;:s on t.he north :::;ide of Atlantic Avenue.
Plantings would serve to visually link the area east and
west, as well as providing a visual warning to motorists
that the street no longer connects to Atlantic Avenue. This
area would be designed to allow emergency vehicle access.
This option would create a pleasant, safe parking arca
directly adjacent to the downtown core.
The present situation currently being completed will create
a dangerous situation and must be acted upon. The options
outlined above may be used alone or together to achieve a
safe, efficient, and pleasant final product.
GL:mc
cc: William H. Greenwood
File: GLEGPR02.MRC/Interoffice Memo to Mark Gabriel, P. E. ,
Asst. Dir. of Environmental Services/City Engineer
.
2,9~ .Site Plan Modification. The Commission is to consider a
request for site plan modification of old School Square historic project
located on the northeast corner of East Atlantic Avenue and Swinton
Avenues. Approval is recommended.
Ms. McCarty moved to approve site plan modification, seconded
by Mr. Weatherspoon. Upon roll call the Commission voted as follows:
Mr. Andrews - Yes; Ms. Brainerd - Yes; Ms. McCarty - Yes; Mr.
Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 5
to 0 vote.
Before roll call the following discussion was made:
Mr. Robert Currie, architect, stated that there is no intention
of closing off 1st Street to vehicular traffic. A presentation was
shown by Mr. Currie.
Ms. Brainerd asked Mr. Kovacs what thought process occurred at
the Planning and Zoning Board on this issue.
- -
In reply to Ms. Brainerd, Mr. Kovacs, Planning Director, stated
the assessment is support for the concept and for the site plans them-
selves. Planning and Zoning also felt it was a very significant im-
provement over the previous site plan. This project is putting 80
parking spaces where there are approximately 30 now. The conditional
approval of the site plan is that this proposal does away with portions
of the existing sidewalk on the east side. Old School Square must
obtain for the City 10 foot of easement on the property to the east and
install a sidewalk on the east side so that there shall be pedestrian
traffic both east and west of the block. Those items have to be obtained
for the perpendicular parking to go on the east side. If any property
owners on the east side do not participate, it cannot be done. If it
cannot be accommodated on the east side, it can be accommodated on the
west side so the re will be perpendicular parking on the west side and
parallel parking on the east side.
At this point the roll call was called to the motion.
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,
Our plans include planting a nurser~ which will be used to re-sod
our greens over a 3-4 year period.
We will be able to do this In-House and absorb the cost through our
annual maintenance budget.
In regards to our Sand Traps, we have been diligently working on
them and have noticed that their color is improving over time. We
plan to purchase some sand, on budget, to supplement the sand that
we have at present.
Delray Beach Golf Club has an excellent layout that appeals to
both the high and low handicap golfer.
It is a golf course that can be played under 4 hours by all levels
of golfers; which adds to the golfers enjoyment and to the ultimate
bottom line profit of our operation.
From a maintenance stand point, it does not require a high labor or
equipment'budget, which we believe compliments the philosophy of a
Municipal Golf Course.
We do not believe that our golf course is "BROKEN" and therefore
do not believe that it is necessary to "FIX I'l'''.
Ther~fore, '~e are not recommending that we pay for the preparation
of a "Master Plan", for' our golf course. It is a wonder.ful golf
course, enjoyed by all.
Yours truly,
~~.?-
Brahm Dubin
General Manager
BD/csl
. .
cc: Bob Barcinski
Rich Hinton
Tom Arendt
.
3
EXHIBIT A
Ca tegory, 1
1 . Golf Course Irrigation $ 30,000 - $ 50,000
As per the attached letter from Kenneth DiDonato, Inc. dated
March 18, 1990, it is recommended that we replace our existing
pumps with two 60 HP Pumps.
W~ believe this to be a very critical area due to the pending
increased 'water restrictions, and the need to pump more water in
less hours.
We recommend that we in fact replace our existing two 50 HP main
pumps with two 75 HP Pumps.
2. Fairways $225~000 - $250,000
We recommend that we re-sprig, sterilize, and re-slope 9 holes per
year, over a a 2 year period with 419 Bermuda Grass.
This would include tees, fairways, green slopes, and approximately
15 yards of rough per hole, where applicable. Therefore, it would be
necessary to close 9 Ho~es per year.
Our recommendation is. based on the following reasons:
1 . . Reduce annual irrigation costs and improve our chances for
a well manicured golf course under Water Restrictions.
2. Reduce annual chemical and fertilizer costs.
3. Better able to handle the excessive play.
4. Improved playing conditions.
We believe that on a Long Term Basis, there is no alternative but
to accept the fact that our fairways must be replaced.
3. Hole #1 Mound $ 5,000
We recommend removing the mound approximately 150 yards from the
green.
It is presently situated at a place where many golfers of varying
levels hit their tee shot.
We. plan to level the, fairway which will additionally speed u~ play.
"'''.,...., ',,-- .
4
4. Clubhouse Furniture and Fixtures $ 20,000
We recommend that we make immediate minor improvements to our
clubhouse, which would compliment the improvements to our golf
course.
Our plan includes re-painting the interior and replacing 35 tables
and 150 chairs.
At a later date we might consider more extensive renovations to the
clubhouse which could be partly funded out of future operating
profits.
5. Roof at Maintenance Building $ 25,000
We recommend building a roof which would be utilized as a cover for
our machinery that is stored outside.
. This added protection would reduce the wear and tear caused by our
weather a~d therefore, increase its life span.
$350,000
Mr. Ralph White, our consulting agronomist, is coming out for his
intial visit Friday, February 1, 1991.
It is very possible that our estimated budget might be reduced by
as much as $100,000, in regards to the fairways.
Our present estimates range from $1000 per acre to $2750 per acre,
depending on the "degree" of work needed to be done.
We will have a more accurate estimated cost at the Workshop meeting
of February 5, 1991.
.
5
. .
EXHIBIT B
Categroy 2
1 . Cart Paths $140,000
We recommend resurfacing our existing Cart Paths and adding Wall
to Wall Cart Paths over the entire span of our golf course.
This would reduce the wear and tear on our course caused by cart
traffic.
2. Parking Lot $ 25,000
This includes resurfacing and replacing all fencing and adding two
gates at our entrance, in addition to the replacement Or improvement
of all curbs.
3. Driving Range $ 15,000
This includes the purchase of 25 golf mats, additional landscape
and the pouring of concrete.
.
~ I .
I
/' ,
KENNETH DIDONATO, INC.
2630 HOLLYWOOD BLVD.
SUITE 103
HOLLYWOOD, FL. 33020
March 18, 1990
-
-.:. .
Robert A. Barcinski
Assistant City Manager
Community Services Group
City of Delray Beach ,
100 NW 1st Ave. ,
.
Delray Beach, Florida 33444
Re: ,Evaluation of Golf Course Sprinkler System
~
Dear Mr. Barcinski:
Recently, Phil Ammann asked me to help him analyze the irrigation
system at Delray Municipal. I am the engineer who designed the
system in 1979. I have known and worked with Mr. Ammann since
1975, when I des ign'ed the irrigation systems for Bonaventure.
Below is a summary of our study and recommendations.
Pump Station
The "Hoover pre-fabricated pump station installed within the past
year consists of one 25 HP jockey pump and two 50 HP main pumps.
. The jockey pump maintains pressure in the system and supplies low
demands; the two main pumps are activated in sequence as demand
increases.
The station has electronic computer controls which provide good
protection to the motors by sensing any problems in the field,
such as low pressure, large leaks, overload of sprinklers, low
water in the wet well and if the pumps cycle too many times in a
given period of time. Cycle occurs when the pumps start up and
shut down in rapid order due to a small number of sprinklers
calling for water or leaks in the system. The computer also tells
the pumps when to ~tart or shut down according to the demand for
water in the field.
The problem with the station is that it is undersized. The two
main pumps should be 60 HP. To irrigate this course in a typical
daily cycle, the station must supply 1200 gpm @ 120 psi, the
capacity I specified when I designed the system. Mr. Ammann has
talked with representatives of Hoover Pump, they agree that the
station cannot supply the volume and pressure required. Mr.
Ammann performed a field test recently::to observe operating pres-
sures for varying flow rates. The results of this test are
summarized below:
.?
"p'age 2
/'
Robert A. Barcinski
City of Delray Beach
# Sprinklers Demand Upstream Pressure Downstream Pressure
14 840 GPM 130 PSI 95 PSI
16 960 GPM 110 PSI 95 PSI
18 1080 GPM 106 PSI - 95 PSI
20 1200 GPM 102 PSI -.: 9S PSI
with 20 sprinklers operating, the computer was calling for more
pumping'capacity. These 20 sprinklers were evenly distributed
throughout the entire system.
Another problem exists when the field controllers change from
station to station and one or more of the running sprinklers do
not shut off immediately, more water demand is called for than ..
is in the program and this results in low pressure on all the
sprinklers until these sprinklers shut down. If there was a
little reserve pumping capacity in the system this low pressu;1:e
would not occur. Instead of having any reserve there is only
80-85% of required capacity.
. , .
Distribution System (Pipe Lines)
.
As far as can be determined,the piping network is adequately
sized as long as the complete system is balanced. The piping , '.
is PVC and is 10-11 years old. Water breaks have and will
occur from time to time, but for the present they are manage-
able.
Sprinklers
The sprinklers are manufactured by ~oro, which is the leading
brand on the market today. Most of these sprinklers are 10-12
years old, which is probably the better part of their service
life. We have replaced a good number of gear drives and nozzles
in the last 60 days. We anticipate many more in the future.
Some of the sprinklers must be relocated to improve coverage.
\ Some greens have them clustered too close together around the
greens which results in flooding. Around other greens,sprinklers
are too far apart. When the winds blow (it seems to blow all the
time in Delray) these sprinklers will not reach the green. Some
of these sprinklers should be relocated for better watering
efficiency.
/
(,-'
. /1 Page 3
I-
Robert A. Barcinski
City of Delray Beach
Twenty-two additional sprinklers must be installed in very
critical locations to' adequately water the playing area of
the golf course. There are enough blank stations on the
present field controllers to accommodate these additional
sprinklers. Without these sprinklers, m~ny playing areas
will continue .to be dry, sandy, dust bowls with no grass.
-
There are six sprinklers that are a diffe~ent brand o~ model
.and must be replaced.
There are twenty sprinklers around green with the wrong
nozzles that must be replaced with the proper nozzles.
Live Valves (Quick Coupler)
Due to the sandy soil and the erratic pattern that the sprinklers ~
have during extremely windy weather, one live valve should be
installed at each green to facilitate hand wateririg with a hose
during these stressful periods. Without live valves, it is
extremely difficult to keep some of these greens from burning
which wil.l result in dead grass.
Controllers
.
At this time, the control system installed in the sprinkler
system is adequate. Should t.ighter water restrictions be imposed,
another control module may need to be installed in the Toro
Vari-Time II central controller in order to comply with the water
rest.rictions.
.,
."
Clubhouse Entrance, Yard and Parking Lot Area
This system needs to be updated and .i ncorpora ted int.o the golf
course system. There are no controllers, some of the piping
is not buried, additional sprinklers, are needed between the
entrance road and the practice range and between the parking
lot and the golf course on the north side, and shrub and flower
beds need .to be irrigated around t.he clubhouse.
With t.he present pumps, there is not adequate water supply t.o
irrigate this area and the golf course in t.he time alloted by
the Water District under the present water restrictions. With
two 60 HP pumps and a Toro Monitor II controller, t.he clubhouse
system could probably be divided into small enough zones to run
along with the golf course system.
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f Page 4
,
Robert A. Barcinski
City of Delray Beach
Summary of Report
The following items must be addressed in order to insure an
adequate irrigation system for this golf course.
-
1 ) Two 60 HP pumps shall be installed in place of the present
50 HP pumps for an adequate water supply. .
2) Twenty-two Toro 670 sprinklers with approximately 3000 Q!.-' +'Jti?
feet of 2!z inch PVC pipe and 11,000 feet of % inch Toro Q-t-t .
control tubing shall be installed to water critical dry -.....---_. .'...' ..
areas. Incorrect model sprinklers and nozzles 1;hall be
replaced.
3) A live valve shall be installed at each green to facilitate
hand. watering of the greens in dry windy conditions.
4) The clubhouse entrance and parking lot area shall be updated ~
with additional sprinklers and a controller.
Phil Ammann is compiling cost estimates. I can supply to you
a list o(..contractors if..needed.
Please feel free to COil bact me wi th any questions regarding this
information.
Sincerely,
~ D,D~, P.E,
Kenneth DiDonato, P.E. -
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[ITY DF DElRAY BEA[H
CITY ATTORNEY'S OFFICE 310 S.E. 1st STREET, SUITE 4 . DELRA Y BEACH, FLORIDA 33483
407/243-7090 . TELECOPIER 407/278-4755
MEMORANDUM
Date: February 5, 1991
To: City Commission 1~~
From:
Jeffrey S. Kurtz, City Attorney
Subject: Tennis Center Site Evaluation Supp emental
Information; Our File #02-89.005
Through this memo we will convey to you a memo from the
Engineering Department indicating that their $150,000.00
estimate for off-site improvements provided on Friday may be
low and did not include a relocation of the Club House which is
estimated to be at least $200,000. This would have the effect
of increasing the anticipated cost to a minimum of $900,000
without provision for the Club House. In addition, I wish to
clarify some items within our office's memo of February 1, 1991
on the tennis center.
1. The sale occurring on February 12, 1991 will absolutely
involve the entire premises, no subdivision will take
place at that time.
2. The terms of the sale will require the entire purchase
price to be paid on the day of the sale.
3 . It is estimated that the FDIC/RTC will bid a minimum of
$3-4 million for the property. They have refused (as is
their right) to divulge exactly what that minimum figure
will be. A developer or the City would have to exceed
FDIC's bid in order to acquire the property.
4 . The cost estimates as prepared by Mr. Weldon do not
include any amount for land cost. Previous Commissions
had indicated the most money they would be willing to
expend toward land costs would be $500,000.
5 . Joe Weldon has indicated a need for a minimum of 4-6 acres
of land for the City's tennis facilities.
.
,
City Commission
February 5, 1991
Page 2
6 . In order to afford the property, the City has always
contemplated working with a developer on the purchase of
the property and buying the property at less than full
market value by granting site plan modifications or
transferring development rights on the property. There-
fore acquisition from FDIC is not practical since they
would not be interested in additional or transferred
development rights or modifications to the site plan as it
will not be developing the property.
7 . Our office does not feel it is likely that an independenL
developer will purchase the property on February 12th. We
believe that FDIC/RTC will be in control of the property after
the sale.
Direction will be required from the City Commission following
the sale of the property on February 12th. That direction
should be done after focusing on all the available sites.
Existinq Site
The CRA's latest recommendation is that the City tennis center
remain at the present downtown location with the City making
substantial improvements thereto. The problem with such a
decision ". is that funding for the purchase and improvements of
the tennis center eventually to be funded through the sale of
the existing tennis site property. So, in order to consider
that site, an additional funding source must be developed for
such improvements.
The Lake Ida Site
The benefits of the Lake Ida site are that it is immediately
available. However, the potential of the sinking tennis courts
must be considered.
Laver's Site
The acquisition of the Laver's site still remains the most
difficult problem with this site because affordable land costs
require the developer participation and no viable developer has
yet been found by the City. Moreover, a reevaluation of the
costs and potential amenities will have to be done as the
present figures indicate a shortage of funds for the project at
this location.
I
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City Commission
February 5, 1991
Page 3
Other Sites
The Commission should be aware that the owners of the
properties on the southeast and northwest corners of Lake Ida
abutting the property located at the southeast and northwest
corners of Lake Ida and Congress Road have indicated that a
portion of their property might be available for a tennis
center. Further direction to staff as to which of these
options to explore is needed following the sale of the Laver's
property on February 12, 1991.
Recommendations
We recommend that the City Attorney's Office attend and monitor
the sale and immediately thereafter initiate discussions with
FDIC/RTC or the successful bidder to explore our options for
City participation in the development of the property. It
should not be expected that the property necessary for the
tennis center will be purchased in less than a six month time
frame. It is also our feeling that developer participation
will be necessary for the acquisition of the site and there-
fore, we recommend that we begin to develop a relationship with
such developers that attend the sale.
JSK: jw
cc: David Harden, City Manager
I
f~B-05-'91 TUE 09:13 JD:DELRAY ENV. SERV I CES TEL t,~[I: 407-243-7060 l:l~1'39 F'02
~,
MEMORANDUM
TO: David Tolces
Asst. City Attorney
THRU: Hark A. Gabriel, P.E.
Asst. Dir. of Environmental Services/
City Engineer
FROM: Thomas J. Twomey, P.E.
Chief Engineer
.-
SUBJECT: LAVER'S TENNIS CENTER
DATE: Februan' 4, 1991
Today, Febl'uant 4, 1991, I visited the project site to t I' Y
to ascert.ain what is there and what needs to be done. Fr'om
the s:i.te sketch it appears there will be road\"t:Y
8bandonm~nt/removal (Lavers Circle Eas t, ) and C (1 n s t rt, c t ion of
new roadway to accommodate the site. In addition, the ne\,,'
rOadlVii)' .W i 11 include a lake crossing. I've added "be ~e
costs and adjusted the wall cost to arrIve at a '+
S 1...12
$I improvements cost of $244,000.00.
NOTE: This figure does not include relocation OI the
Clubhouse which cost may be prohibitive (perha.ps $200,000 to
$400,00). I recommend the Clubhouse remain wheIT it IS and
the two or three misplaced Tennis courts, if necesS8r';.' , be
located elsewhere. ~
TJT/gm
(:c: willia.m Greenwood, Dir. of En vi :f'onme n t ~:.l S c. ~- , . ~ ..=. 2 :=:
Joe Weldon, Parks and Recreation
file;Laver's Tennis Center
fi le; {'j.: tt.lavers
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CITY OF DELRAY BEACH tHlO:n NQ. I OF J
Department Of Environmental ServIces T: ..J. ~4""'0(.- CAT\: ~/+/'11
100 N.W. 1st Avenue CAlCULATm 8Y
I
DELRAY 8EACH. FL 33444 CHl::;CKED BY DAre
(407) 243.7300 FAX (407) 243.7060
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CITY RTTORNEY'S OFFICE T~L N~. 407 278 4755 Feb 01,91 16:45 p.O~
j"'~ :; ~.~ 4\~' , . (
f'r-'~ .f(~ .t ~ : .~! :'~~'.
[IT, DF DELAAY BEAE" ,fq ,
CITY AlnORNEYIS OFFICE 310 S.E. tal STRf.ET. SUITE 4 · Or':LRA Y BEACIl. HOI(JI)A )3483
,. 407/243.7090. TELECOrrf.R 407n1i1-4755
MEMORANDUM
Date: February 1, 1991
To: City Commission
From: David N. Tolces, ASsistant City Attorney~
Subject: Tennis Center site Evaluations
1. Laver's ~roperty: The Laver's site will be up for sale at
a foreclosure sale on February 12, 1991. Other than the
Resolution Trust Corp., Al Decuir appears to be the only
bidder. Mr. Decuir has indicated his intention to work
with the City in order to build a munici.pal park on the
site.
Most likely the RTC will require that any bid at the
foreclosure sale should be tor the whole property, and
that the bid mwat be equal to or above the appraisal
price. We are attempting to acqu1re information regarding
the appraisal price at this time.
Attached 1s the Parks and Recreation Department's cost
estimates for the tennis facility at tho Laver's site.
The project includes 17 courts, inclUding 8 lighted, 7
unlighted, 1 stadium, and 1 practice court. Estimated
cost for the project 1s About $643,000. The Department of
Envlrorunental services estimates a cost of $150,000 for
site improvements and construction ot a 120 space parking
lot. This brings the total estimated costs to approxi-
mately $800,000 plus architectural services which run
about 8\.
2. Lake Ida Sitel The City entered into an agreement with
Palm Beach county in 1989 for the lease of apprOXimately 6
acres of property along Lake Ida. The lease is for 10
years with a po..ible five year extension. A copy of the
master plan for the proposed tennis faCility is attached.
Accorain9 to the lease agreement, the City is to exercise
"due diligenceU in the conatruction of 10 tennis courts, a
pro shop, parking, and roadway modifications. The
improvements ar. to take place wi thin two years of the
" II~.
CITY ~TTORNEY'S OFFICE TEL No. 407 278 4755 Feb 01.91 16:46 P.03 ,
I
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Cit:.y commission
February 1, 1991
Page 2
dat.e of execution of the agreement. The date the lease
began was March 1, 1989. Thus, improvements should begin
by March 1, 1991. Otherwise, notice should be sent to the
County of the City's delay.
Estimated cost of construction for a 17 court facility at
Lake Ida, including architectural services, is about
$1,028,000. This will include 8 lighted and 8 unlighted
courts. The cost estimate is attached. If the budget is
limited to $750,000, the Parks and Recreation Department
estimates that 9 courts can be constructed at the LaKe Ida
site. This budget is a180 attached.
JSK:sh
Attachments
cc: David Harden, City Manager
I.I~--
CITY ATTORNEY'S OFFICE TEL No. 407 278 4755 Feb 01.91 16:46 P.04
. f .
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MEMORANDUM
TO: Jeff Kurtz
City Attorney
FROM: Joe Weldon
Director of Parks and Recreation
SUBJECT: Tennis Center Cost Estimates
DATE: January 31, 1991
AttaChed please find a 1989 cost estimate for the Tennis Center
when we were considering Lake Ida Park. I used Mr. Simon's base
costs, added an inflation factor of 10', and incorporated these
costs into Mr. Andrew's plan. Please keep in mind these are
still rough estimates. I have lIupplied estimates for the
landscaping and tennis courts. Mark Gabriel i8 to supply costs
to relocate the three ( 3) buildings, decorative wall, and
construction of a 120 car asphalt parking lot by Friday,
February 1, 1991-
Land8CaSinQ $ 13,860.00
SO
Irrigation $ 14,300.00
Plant Material $ 30,800.00
SUb-Total $ 58,960.06
Tennis Courts
8 li~hted ($27,500) $220,000.00
7 unlighted ($22,000) $154,000.00
1 stadium $ 60,000.00
1 practice court $ 22,000.00
8 shelters ($2,200) $ 17,600.00
maintenance building $ 39,600.00
walkways $ 30,800.00
2 handball court II S 40,000.00
Sub-Total $'84,000.00
GRAND TOTAL $642,960.00
Plea.. keep in mind that the architect's fee ill usually 8' to
10' of the contract amount. on a $1,028,808 project that is an
additional $82,000 to $102,000 for architectural services.
Park. and Recreation
JW a jmh
REF I JW02 891. DOC
Attachment
CCI David T. Harden, City Manager
Mark Gabriel, A..t. Director Environ. Sve.ICity En~ineer
" ~
CITY ATTORNEY'S OFFICE TEL No. 407 278 4755 Feb 01.91 16:47 P.OS
"\ . f .
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MEMORANDUM
TO: BJ.ll Greenwood
Director of Env1ronmental service.
FROM: Joe Weldon
Director of Parks an~ Recreation
SUBJECT: Tennis Center Relocation
DATE: January 23, 1991
The attached plan tor the relocation of the Tennis'Center shows
moving three (3) small clubhou.e buildings, a decorative wall,
and construction of a 120 car asphalt parking lot. Although I
realize it is not much to go on, plea.. advise ot some
approximate cost e.timates to accomplish the aforementioned.
U~
and Recreation
JW: jmh
REF:JW01791.00c
Attachment ..' . ..... ........,.."....
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'CITY ATTORNEY'S OFFICE TEL No. 407 278 4755 Feb 01,91 16:47 P.06
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CITY ~TTORNEY'S OFFICE TEL No. 407 278 4755 Feb 01.91 16:48 P,07
., . ~ t
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#
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ROY M. SIMON' ALA · ARCHITECT
aAchltects al\d ptClJ\l\eAS
JANUARY 31, 1989
RE: CITY OF OELRAY BEACH TENNIS FACILITY
LAl<E IDA PARI<
OUR PROJECT NO. 8814
COST ESTIMATE FOR RECOMMENDED IMPROVEMENTS
A. SITE WORK
ROADWAYS
PARJCING AREAS
FILL & GRADING
DRAINAGE
WATER , SEWAGE *
144,000
B. LANDSCAPING ~
SOD 12,600
IRRIGATION 13,000
PLANT MATERIAL 28,000
------
53,600
C. TENNIS COURTS - 16 I
8 LIGHTED (@ $25,000) 210,000
8 UNLIGHTED (@ $20,000) 170,000
1 PRACTICE COURT 20,000
8 SHELTERS (@ $2,000) 16,000
WALXWAYS 28,000
------..-
444,000
D. BUILDINGS
PRO SHOP 275,000
MAINTENANCE BLDG. 36,000
--------
311,000
-------
952,600
E. ARCHITECTURAL/ENGINEERING SERVICES 76,208
---....---
i
$ 1,028,808
, ,
-----------
* ADD $2,000 IF NEW WELL IS REQUIRBD I
I
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tOO f\O~east ,~tIl allQftlU! · suttt! a2 · deQr\QY beach. ~'o.ido. 99444 · (g05) 278-1914
I
CITY ATTORNEY'S OFFICE TEL No. 407 278 4755 Feb 01.91 16:48 p,OS
. , ,. .'
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ROY M. SIMON-ALA -ARCHITECT
QACkltects o.Ad plaAl\eAS
JANUARY 31, 1989
RE: CITY OF DELRAY BEACH TENNIS FACILITY
LAKE IOA PARK
OUR PROJECT NO. 8814
COST ESTIMATE FOR RECOMMENDED IMPROVEMENTS
***USING $750,000 BUDGET.~*
A. SITE WORK
144,000
B. LANDSCAPING
32,204
C. TENNIS COURTS - 8
8 LIGHTED (@ $25,000) 210,000 ,
.
1 PRACTICE COURT 20,000
4 SHELTERS (@ $2,000) S,OOO
WALKWAYS 14,000
-~..._.._..-
252,000
D. BUILDINGS
I
PRO SHOP * 230,240
MAINTENANCE BLOG. 36,000
--------
266,240
-------
694,444
E. ARCHITECTURAL/ENGINEERING SERVICES 55,556
-------
$ 750,000
...---==::=-
* PRO SHOP - GROUND FLOOR ONLY
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'"
407 278 4755 Feb 01 ,91 16:49 p.C9
CITY ATTORNEY'S OFFICE TEL No.
\ ,
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R8~ 1 1 1 0
!.!~S! AGJtECMENT
THIS ~Q~BE~ENT, maOe and ent.red into this 24th t:\&y
~l Janl.lary , 1!l8...L., by and DetWtl"n P~IJ1 BEACH
COtnrn', a poll tical .\.Lb41vldon of the State of Florida,
(he~.ln.lter reterred to a. the County), and the CITY OF OELRA~
~S~CM, FLORIDA (herein.~ter referred to ., City):
1. t..aa of Premi"'1 The County heraby agree. to .
1.... and. t'.ne unto t.he City, an4 the cl ty henDY &9reea to
1.... from the County, the property con.i.tin; of 6.113 acre.
more or 1..., AI more f~lly d..cribed in IXh!Dit A.
I
2. ..nt: The City agr.e. to pay the Countr a. rent
for the premia.5, the .um of one dollar ($1.00) per year and to
a..urne and faithfully perform ita obligations .. set torth in
thi. l...e agreement.
) . Term : Th. term of eMs 1.easo shall be for ,
J)or 10d of lWlInty (20) years beQ1,nnin9 on the F, \U)1 do\y of
M..~<:..~ , 19a~ and (wdin~ on '..he z.e"'i~ day of
F t!: B.lt..l,jo. r\....'v I z,coilP) . In .l:l~it.l.cJn to the above stated
term, the City at. 1t1 option may renew thi. lea.. for up to
th~.e additional five ( S) year term., provided the Ci ty cern..
plttes th. propo..d ma.ter plan l~hibit B} and mainta!nl and
operate. ~he facility 1n a manner acceptaDle to the County.
"- Wr '-tt"l\ 'Mot1cel It 11 underat.o04 and a9ue4
botw.en the par1:1.e. hereto that writ.ten netice maUed v~a
ClutUiod mdl or delivered to the County .4dr....4 to the
attention, Palm Beaoh Coun~y Property and ae.l I.~.te Manage-
I
mint, 301 Horth Olive ~venue, We.t palm l'ICh, flor1da, 334Ul,
.hall Qonat1tut:e autUo1ent not1ce to the County. Written
notic. shall be mailed v1a c.rtified mail or ~ellv.red to the
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407 278 4755 Feb 01 ,91 16:49 P. 10
OFFICE TEL No.
CITY ATTORNEY'S .
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~lty Manaqar at 100 N.W. 1st ),venu., Delray Beach, Florida,
33444 and .h~ll con,titut. .uffic1snt notice to the City.
S. J.ltft~.t.1on., ~<lditlon. and IlGprnvement.:
Al~erAt!on., addition. Ind/or improvements .hall be made at the
City's lole .xpen.e, unl... otherwise .tated elaewhere in thia .
.vreement., And shall meet all applicable City or County cod..
and ordinances. The City Ihall obtain all nec..ury permit.
and. in.pocdon.. If the City during the p.riod of this lea..
abandon, the use of the preml.es al a tennis c.nter, thlJ leue
,h.ll terminate.
6. Acoe.. for In.pection and n.pair: The City
.haU allow tb. county and it, agent. aeee.. at re..anGle
time. to the premi... for the purpo.. of 1n.pectin; the leased
preml.es. The County ,h.ll be responsible for and be provid.d
aoce.. to the exi.ting w.ll/well.ah.d on the lea.ed pr.ml....
., . Construct1on And Ope:ratlon of TeM1. center:
Th. CHy .hall con.truct . tennis facility 1n .ubltantial
conformance to the maatet plan oontained herein a. Exhibit B.
The City .hAll re.119n tho roa4w&y a. .hown 1n 1Xh1Dit B. The
City .hall rem~ve the existing roadway I See Ixhibi t B I Figure
1.) . 'the City Ihall 1nnall parl<1nq, within the 1....4
pr.miafZ8, .. shown on Exhlb1 t 8. The Cl ty shall not make any
.!.lterat.!.ona. additions Ol' improvement. other than those con..
talne4 within ~he mol.tlt plan without flr.t oDtainlng written
consotlt o~ the county. liowev~r . minor alterations of the
m..tGl; plan uh.ll only nquin the wl'1tten con..nt of the
Dlrector of ~hCl county Park. and R.cnation Departm.nt. The
City .hAll ex.reile 4uI dill;lne. in the conatruction of .
mininl\W of ~un (10) tenn1. courtl, pro .hop, parking &n4
~
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407 278 4755 Feb 01.91 16:50 P.ll
CITY f1TTORNEY'S OFFICE TEL No.
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roM.d.w,y mexUfication AI de.edbed in the muter plan (bhiblt
D) , with add lmprovetnenta to commenco within two 12 ) yeara
t.l."Qm the date of ~h. ex.cu tion of thia lea... Sald improve-
ments _oal1 be compl.~a ~~thin five years from the date of tht.
a;roement.
(al The City shall be tesponaible for the
op~r.t1on ot tho tenn1a center. The City will open &ald tennis
~ont.r to the pUb11c from approximately 8 A.m. up to 11 p.m.,
so""n day. . week. The houtl of operation may be adjusted.
...sonally Iln~ may vaxy to P'Covir.le for maintena.nce, etc.
However, in no CA.. .hlll the tennis center be QJ:len after 11
1'.11\. without the conaen t Of the Coun ty Pa.rka and Recreation
Oepartment. The City shall 1nstall gates, in order to provent
vehiol. ace... to other park areas, during the hours the tenn1.
f&o11ity is open .nd the rest of the park i. closed. The City
IIha 11. se,cura the park upon the daily clQsing of th. tOM1.s
c"ntar.
Ie) The City shall set the fee. .nd. Charges for ..
th. ~ac of the tenn1.. c.nter. The C1ty &gre.s that It.
fac111t1... on the lea.ed premi..., shall be open to the general
p~e110 on 4 nun-dl.crimlnatory ga.ia and, if any fe.a are to be
c:harg.d J:or the u.e of the ha1.l1 till , the fee charged
non-ruleS,nt. Iha.ll not exceed the he charged reaic1enta of the
City.
(0) The City .hall 4t the City'. expen.e
maintain an4 operate t.he tenn1. center, anc1 the County Ihall
m&1.n~.1n and o~~.~e the ramainder of Lake Ida 'a~k, exoept a.
may othe~l.. b. provided for in thla agreem.nt.
leS) ...11 land.e.ping, drainage, .1gnage and
oon.tr~Qtlon performed on the 1e...4 premll.. .hall meet City
3
I
407 278 4755 Feb 01,91 16:50 P.12
CITY 8TTORNEY'S OFFICE TEL No.
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I
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01' County Coc1es, Wh~chever are applicable. The City 4gree. to
m4in\:.Jin tho lancbcaplnq and ground. of the lea.ed premiae.
ineludilllJ, but not l1mil:ed to, cuttinq, planting, trllTl1ling,
hauling trlmmlnq., ""aterinq, fertilizintJ and care of parx!n9
, areal. The City .hall have the ri9ht to landscape in order to
provide noiae and 11gn butten to Intentate 9S (195), per
county approval. The City Ihall have the right to, but i. not
required to, malee 119ht1.ng llnprovement. along the entrance roa4
of ~he Park.
( Il All parking area. in tho park an4 upon the
haled premiaes Ihall b. avaU.ble to aU park u..rl on An
equal ball..
I
( t) 'fhe City Ihall abide by all applicable
County farxs and aecreation rules and regulations.
( g) Th. City shall, at the City's .xpense, be
responlible tor any oeher lnaineenanc., repair or replacuent to
.
~he equipmen t, irnprovoftlllut. , or parl(1ng within the lea.ed.
premi..s.
8. In4~itlca~1on: The City hereby covenants an4
"g~eo. to inve.ti9ate III claim. ot every nature at it. own
expen.. and to indemnify, 4eten4 and hol~ harmle.. Palm Belch
County from any an4 all olaims, action., law.uits an4 d..mlnd,
of any ~lnd. or n.ture Irl.1ng out of this lea.. agreement, to
the extent permitted by law.
~. General t!a1:>>il1 ty IIUII1.l.l'Anc.z Th. City .hall
&;rovid.e, prior to ta>Clng POs....ion of the 1....d promi...,
evidenc:e of in.urane. or ..If -insuranc. S&tiltactory to the
COlmty.
4
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407 278 4755 Feb 01.91 16:51 P . 13
ATTORNEY'S OFFICE TEL No.
CITY
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10. "..igNMnt: City may not ...19n thil le..e ot
I@le... any part. oS: the 1.... or aublea.e any pal't gf the
te.... prami... without the county', prior written approval.
11. Utili 1:1e. a The City agr... that it will pay all
ch&~;.. tor utl1it1.., inoluding trash di,poI.l, electricity Or
other illumination at the tenni. center and for all water ule~
on ~h. le...d premi.... B.for. vacating the le..aed premile.,
the City ,hall furni.h evidence a. r.quired DY the County that
all IJI,lQh 1;)111. have been paid in full. The City IIha.ll De
re,pol'lllule ~or any an4 all "aposita or connection char;..
required by utility or telephone compani.. for the lealed
pr~mi$.. and the county shall not be held responsiDlc for any
dallY of installation or for interruption of service.
l2. Dohult 1)y the City: H the City fa 1.1. and
nogl.cts to per~orm any proviNioh of this le... and hila to
eUl'Cl the 84Jn. wi thin ninety (90) day. of receipt of written
no~ieo of the dofault, the county may, at ita option, maxe t.he
n.c....ry repaira and bill the City for uid repairs. Th.
County ahall notify the City 1.n wrlt1n; Defor. eUeoting any
ropair.. It the Count" electl not to puform the cure, tho
I
County ah811 notify the City of itl intention to not II\4ke the
repaira and notify the Clty of the county's intent to terminate
th. 1..... The cley Ihall have then thirty (30) day. from the
City'. l'.~.lpt ot the notlc. to t.rminate to our. the ".f.ult,
Th. City May cur. lta d.fault at .ny time up to the effeetLv.
date of tho ~.rmlnatlon.
13. Janitorial service. The Clty h.reby agr... to ..
reiu1arly cle.n the interior a~d maintain the 1....4 premia..
at no coat to the county.
I
5
407 278 4755 Feb 01 .91 16:51 P .14
CITY ATTORNEY'S OFFICE TEL No.
, .
I
lot. 'Dt..orim1nat1onl The facility shall be open to
the general public on a non-dl.criminating b..i. r89.rdl... ot
"..le, age, rac., r..idency, re11gion, or national origin or
hamUcap.
15. 6over@111tYJ Should any providon, clau.. or
wor<l of th1.a A9re.mento ba ruled ineUective by a court. of
competent jurisdiction, such shall not. affect the remainder of
tM.. Agr.lIm.nt.
16. Capt:loMI H..ding_ ot p.ragraph. aro for
convenience only, And Shall not t>. con.trued al hav1n9 any
sub.t:antive meaning whatsoaver.
17. At:t.arney'. "ee.: If any aotion at law or
inequity _hall be brouqht to recover any rent. or payment. due
under the la.so; tor or on Account of any breach thereat, or to
enforc:. or interpret any of en.. covenants, terms or condl tion.
of thi. leas., or for tha recov.ry nt partial payment. for the
improvement., the preva1linIJ party Ghall be entitled to its
CQata and ,eason&blQ at~orneY'1 fQ'~, the &tl\ount ot which shall
b. fixed by the court and shall b. made part of any judgment ot
deeree ~cnder.d.
18. Si9l1l11 Tho C.\.ty Shill, /It it. own expen.e,
pfovidG &pp~oprt.te .1;n. to De us.d in or &bout the premia..,
in eontulc\:.1.on with t:h. property haled hereunder. Said .1gnage
shall b. approve<1 by County'. Parx and. Recreation Department
-
prior eo installation.
U. aov.rn.1n~ lia"'l Tnl. agr.ement ahall be qovorne4
~y and in accordance with the la",. of the Stat. of Flor1da and
~o the .~t.nt allowe4 ~ law, the venue for any action r18ing
or ham thl. I
out of agreement ahall be in Palm B..ch Count.y,
Florida. :
6
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407 278 4755 Feb 01,91 16:52 P.15
CITY ATTORNEY'S OFFICE TEL No.
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20. Reeidual OWnor.hipl Upon QXpiratlon or termina-
tion of this lease, all improvements shall vest in the County.
IN ~ITN2S$ WHEREOf, the parties hereto have set the1;
hand., the ~ay and year tirBt written.
CITY or O!LR~Y BEACH, FLORIDA
By: 4l~.:ff'(". ~;-
M~YO
Atten,
~~4~..~ (SEA!,)
t: t: c: or
~P:PROV!D Aa TO L!GJJ, FORM
AND sUrrICIINCYI
~f'ir.o~o--::
A'n'BSTI
.JOHN B. DUN1tt.1 OF
By: ~t~(A"-~ By;
1989
puty C .rk
(SIAL)
.,
...
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CITY RTTORNEY'S OFFICE TEL No. 407 278 4755 Feb 01,91 16:52 P . 16
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[ITY DF DELRAY BEA[H
100 NW, 1st AVENUE DELRAY BEACH, FLORIDA 33444 407/243-7000
MEMORANDUM
TO: David T. Harden, City Manager
,~
FROM: ~ Robert A. Barcinski, Assistant City Mana~er
Administrative Services
SUBJECT: Agenda Item 41= City Commission Workshop, February 5, 1991
Policy Direction/Purchase of Recycled Products
DATE: February 1, 1991
ITEM BEFORE COMMISSION
Commission is requested to provide policy direction to staff on the
purchase of recycled and environmentally safe products.
BACKGROUND
Various recycled products are now available for purchase primarily
through state and local government contracts. In all cases, however,
recycled product costs are higher than standard products.
The average cost differential for recycled products is as follows:
Copy Paper 7% to 10%
Computer Paper 3% to 38%
Office Supplies 25% to 159%
Cost comparison spread sheets for various available products are
attached. Our current purchasing policies require that we purchase
the lowest priced products. The City has been a leader in the area of
recycling. Recycling is a threefold process - reduction, recovery,
and reuse. Through the purchase of recycled products we will enter
the reuse loop of the process. Through more use we anticipate prices
of recycled products will come down in the future.
However, staff thinks that the purchase of recycled products should be
purchased within reasonable limits of price differential. The
following policy is therefore presented for City Commission
consideration.
TLJC J:ccnOT ^ I '^'AV<:: 1\/1 ATTCDC'
.
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POLICY DIRECTION/PURCHASE OF RECYCLED PRODUCTS
Page 2
Proposed Policy
1. Purchase recycled products if the cost is less than 10% of
the standard price.
2. If the cost of recycled products exceeds 10% but is less
than 20% of the standard price - split the purchase 50/50
between recycled and standard products. :~
.. .
3. Do not purchase recycled products that cost over 20% more
than the standard price.
City Commission is requested to provide policy direction on the
proposed policy.
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M E M 0 RAN DUM
To: David T. Harden Date: 12/26/90
From: Robin D. EnniS~
Thru: Richard Bauer ' ~_.~ (~..: E: 1 \:- r -
Lula Butler Lb JAN 1 0 91
Re: Purchase of Recycled Paper l'" ~~, ",. ~ t
''-)'.'~'ot. sv~s GR'.)lil' i
..... - /"
---'
I am in receipt of a copy of Ted Glas' mem~_of 12/20 to you
regarding the feasibility of converting fr6m the purchase of
virgin to recycled computer and copier paper. I would like
to recommend that you and the Commission give serious
consideration to the adoption of this policy change.
The City of Delray Beach has established itself as an
innovative leader in the area of recycling. Our residential
recycling program was one of the first in the State, and our
commercial program will be the first to be implemented on a
City-wide level. Our Post Office, Police, Fire, and City Hall
recycling programs have received widespread attention. We
have clearly established ourselves as a model community.
Recycling, however, is a three-fold process - reduction,
recovery, and reuse. By recycling our office paper, we have
only completed one part of the loop. We need to encourage
the reduction of waste and purchase recycled products if we
are indeed committed to recycling. If we are not purchasing
recycled paper products, we are not, in fact, recycling.
I realize, Mr. Harden, that the cost of recycled paper is
currently greater than its virgin counterpart. Industry
experts inform me, however, that this is due simply to
supply and demand, not the cost of manufacture. Therefore,
as the demand for these products increases, the cost will
decrease. But someone needs to take the first step. I
believe that it should be us. As a large volume purchaser
of pap~r products, we would once again set a positive
example for businesses in our own community, and other
municipalities to follow suit.
I strongly encourage your support of this policy change.
Please let me know if I can be of any assistance in this
matter.
Thank you for your consideration.
cc: Ted Glas
/' Boe .
8 R ft!.C, , AJ.s; "'- I