Res 30-13RESOLUTION NO. 30 -13
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF DELRAY BEACH, FLORIDA, AMENDING RESOLUTION
NO. 49 -12 ADOPTED SEPTEMBER 20, 2012 WHICH MADE
APPROPRIATIONS OF SUMS OF MONEY FOR ALL
NECESSARY EXPENDITURES OF THE CITY OF DELRAY
BEACH, FLORIDA, FOR THE FISCAL YEAR 2012/2013, BY
SETTING FORTH THE ANTICIPATED REVENUES AND
EXPENDITURES FOR THE OPERATING FUNDS OF THE
CITY FOR THE FISCAL YEAR 2012 /2013; REPEALING ALL
RESOLUTIONS INCONSISTENT HEREWITH.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That Section 1 of Resolution No. 49 -12 adopted by the City Commission
of the City of Delray Beach, Florida, on September 20, 2012, is hereby repealed, and a new Section 1
is enacted and amended to read as follows:
That the following sums of money, attached hereto and marked
Exhibit "A ", are hereby appropriated upon the terms and conditions
herein set forth.
Section 2. That, subject to the qualifications contained in this resolution, all
appropriations made out of the General Fund are declared to be maximum, conditional and
proportionate appropriations, the purpose being to make the appropriations payable in full in the
amounts herein named if necessary and then only in the event the aggregate revenues collected and
other resources available during the period commencing the 1" day of October, 2012, and ending
the 3& day of September, 2013, for which the appropriations are made, are sufficient to pay all the
appropriations in full. Otherwise, said appropriations shall be deemed to be payable in such
proportion as the total sum of realized revenue of the General Fund is to the total amount of
revenues estimated by the City Commission to be available in tine period commencing the 1St day of
October, 2012, and ending the 30a' day of September, 2013.
Section 3. That all balances of the appropriations payable out of the General Fund
of the City Treasury unencumbered at the close of business on the 30"' day of September, 2012,
except as otherwise provided for, are hereby declared to be lapsed into the City Treasury and may be
used for the payment of the appropriations which may be made in any appropriation for the fiscal
year commencing the 1St day of October, 2012. However, nothing in this section shall be construed
to be applicable to unencumbered balances remaining to the credit of the Water and Sewer Fund,
Sanitation Fund or any Fund created by the setting up of special revenue, but such balances shall be
used in financing the proposed expenditures of these Funds for the fiscal year commencing the I't
day of October, 2012.
Section 4. That no department, bureau, agency or individual receiving
appropriations under the provisions of this resolution shall exceed the amount of its appropriation,
except with the consent and approval of the City Con - nission first obtained. If such department,
bureau, agency or individual shall exceed the amount of its appropriation without such consent and
approval of the City Commission, the administrative officer or individual, in the discretion of die
City Commission, may be deemed guilty of neglect of official duty and may be subject to removal
therefor.
Section 5. That nothing in this resolution shall be construed as authorizing any
reduction to be made in the amounts appropriated in this resolution for the payment of interest on,
or retirement of, the debt of the City of Delray Beach, Florida.
Section 6. That none of the monies enumerated in this resolution in connection with
the General Fund, Water and Sewer Fund, Sanitation Fund or any other Fund of the City shall be
expended for any purposes other than those for which they are appropriated, and it shall be the duty
of the Budget Officer and /or Finance Director to report known violations of this section to the City
Manager.
Section 7. That all monies collected by any department, bureau, agency or individual
of the City government shall be paid promptly into the City Treasury.
Section S. That the foregoing budget is hereby adopted as the official budget of the
City of Delray Beach, Florida, for the aforesaid period. However, the restrictions with respect to the
expenditures /expenses of the funds appropriated shall apply only to the lump sum amounts for
classes of expenditures /expenses which have been included in this resolution.
Section 9. That public hearings were held on the tax levy and the budget on
September 4, 2012, and September 20, 2012.
ATTEST:
City Clerk
Section 10. That this resolution shall become effective immediately upon passage.
PASSED AND ADOPTED in regular session on this the f e, 2013.
A Y 0 R
RES. NO. 30 -13
Exhibit A
Budget Summary As Amended
_
General
._
_
- rjpl6pll
L�PECIAI
DEVELOPMENT
ENTERRRISE
REVENUE--
mended
FY 12113
FUND
FUNDS
FUNDS
TOTAL
CASH BALANCES BROUGHT FORWARD
1,826,844
5,$55,950
41 0,870
8,093,664
ESTIMATED REVENUES.
TAXES Millagas
AD VALOREM TAXES 7.1992
42,530,160
0
0
0
42,530,160
AD VALOREM TAXES 0,$C41
3,570,050
0
0
0
3,570,050
AD VALOREM - DELINQUENT
500,000
0
0
0
500,000
AD VALOREM - DDA 1.0000
0
494,566
0
0
494,566
Safes & Use Taxes
1,310,000
0
0
0
1,310,000
Utility Taxes
5,150,000
0
0
0
5,150,000
Other Taxes
4,390,000
0
4
0
4,390,000
Franchise, Licenses & Permits
8,859,370
0
800
0
8,860,170
Intergovernmental
6,746,185
0
402,750
1,872,328
9,021,263
Charges for Services
10,286,425
0
42,451,570
0
52,737,995
Fines & Forfeitures
1,097,500
0
0
115,500
1,214,000
Miscellaneous Revenues
5,951,979
85,000
67,840
133,340
6,238,159
Other Financing Sources
4,355,550
❑
103,000
1,307,675
5,766,225
TOTAL REVENUES AND OTHER
FINANCING SOURCES
94,747,219
579,566
43,025,960
3,429,843
141,782,588
TOTAL ESTIMATED REVENUES
AND BALANCES
96,574,063
579,566
48,881,910
3,840,713
149,876,252
EXPEN DITU RESIEXPENSES:
General Government Services
9,270,378
0
0
25,938
9,296,316
Public Safety
53,397,042
0
0
125,500
53,522,542
Physical Environment
560,970
0
30,078,838
0
30,639,808
Transportation
3,323,542
0
D
0
3,323,542
Economic Environment
6,718,440
577,996
0
2,782,828
10,079,264
Human Services
59,750
0
0
0
59,750
Culture & Recreation
14,234,391
D
3,560,412
885,690
18,680,493
Debt Service
5,365,330
D
6,719,580
0
12,084,910
Other Financing Uses
3,592,780
D
7,642,890
0
11,235,670
TOTAL EXPENDITURESIEXPENSES
96,522,623
577,996
48,001,720
3,819,956
148,922,295
Reserves
51,440
1,570
880,190
20,757
953,957
TOTAL EXPENDITURES AND RESERVES
96,574,063
579,566
48,881,910
3,840,713
1'49,876,252
Coversheet
RL
MEMORANDUM
TO: Mayor and City Commissioners
FROM: David Boyd, Finance Director
Lisa M. Herrmann, Budget Officer
THROUGH: Louie Chapman, Jr., City Manager
DATE: May 23, 2013
SUBJECT: AGENDA ITEM 9.E. - REGULAR COMMISSION MEETING OF JUNE 412013
RESOLUTION NO. 30-131 MID YEAR BUDGET AMENDMENT
ITEM BEFORE COMMISSION
Page 1 of 1
The Commission is requested to consider Resolution No. 30 -13 which amends the FY 2012 -13 budget.
BACKGROUND
This budget amendment will allow for budget adjustments for grants, additional funding for projects
and roll fowards of funds in the Neighborhood Services Fund. Expenses and revenues related to
the FED Cup match and additional project scope for the beach have also been added. A more detailed
explanation of each fund request is in the attached expense narrative.
RECOMMENDATION
Recommend approval of Resolution No. 30 -13 amending the FY 2012 -13 budget.
http:// itwebapp/ AgendaIntranet /Blue sheet. aspx ?ItemID= 6817 &MeetingID =450 6/11/2013
Budget Amendment
Fiscal Year 2012 -2013
General Fund Expenditures
The departmental adjustments overall total an increase of $375,819. A brief justification of departmental adjustments
is as follows:
General Government Services
This category includes the legislative and administrative departments of the City and the miscellaneous division.
The decrease in General Government expenditures totals $5.
The Clean and Safe Division will be reduced by $5 to adjust the budget to the actual grant award from the CRA.
Cultural and Recreation
This function will increase $201,015 overall with all expenses related to the FED Cup match in the Tennis Stadium
division. These expenses are offset with $116,925 in additional revenues and $84,090 from general fund prior year
surplus.
Public Safetv
This category includes the Police and Fire Departments and Community Improvement. The increase in the Public
Safety budget category equals $103,602.
The total Police budget will increase $33,602. The Bulletproof Vest Grant accounts for $33,600 of this increase with
half being funded by the grant and the other half a required City match. The remaining $2 is to balance the budget to
the actual Justice Assistance Grant award.
The Fire Department's budget increase of $70,000 is in an equipment account that is offset by a Palm Beach County
EMS grant award.
Phvsical Environment
There will be no changes to this function.
Transportation
This category includes the Public Works Department. The department has four divisions, Streets, Traffic Operations,
Parking, and Street Lighting. There is net departmental increase of $90,507. The Delray Beach Preservation Trust
Neighborhood sign program was approved by City Commission on December 10, 2012 and $7,500 is being added to
the Traffic Operations division for this program. The Parking Facilities division will increase $83,003 to roll forward
an FDOT grant for the Tri Rail Trolley. The remaining $4 increase is in the Street Lighting division to match the
budget with the actual grant for FDOT Master Street Lighting.
Economic Environment
There will be no changes to this function.
Debt Service
There will be no changes to this function.
Transfers
There will be no changes to this function.
Budget Amendment
Fiscal Year 2012 -2013
Reserves
$19,300 currently in the Manager's Contingency was used to balance this amendment.
Other Funds
ARRA Economic Stimulus Fund
This fund will decrease $7,725 overall. The remaining grant budgets will be rolled forward in the amount of $5,938
while encumbrances brought forward will be reduced by $13,663.
Law Enforcement Trust Fund
No changes or adjustment to this fund.
Special Proiects Fund
No changes or adjustment to this fund.
Neighborhood Services Fund
Fiscal Year 2011/12 balances for CDBG, Neighborhood Housing, SHIP, Hope III, and Curb Appeal programs were
brought forward and NSP proceeds from the sale of properties were budgeted. The overall increase for this fund is
$669,981.
Beautification Trust Fund
This fund will increase $10,000 overall to budget an FDOT grant for Atlantic Ave medians.
Beach Restoration Fund
This fund will increase $163,894 overall. Funding previously approved by the City Commission will be budgeted for
dune repair from Hurricane Sandy in the amount of $170,694 and will be partially offset by a reduction in
anticipated costs for Sea Turtle Monitoring. This additional funding is included in the beach renourishment note.
General Construction Fund
This fund will decrease $537,607 overall. Close outs are being finalized for the Auburn Ave project in the amount of
$92,782. Grant budgets are being removed from Landscaping Beautification ($200,000) and Atlantic Ave median
improvements ($294,829). Funds are being added to the Federal Highway Beautification Project ($4) to adjust the
budget to the actual grant award and $50,000 is being added for the Fire Sprinkler project for the Fleet Maintenance
Fire bays to be funded from surplus in the general construction fund.
2004 GO Bond
No changes or adjustment to this fund.
Citv Marina Fund
No changes or adjustment to this fund.
Budget Amendment
Fiscal Year 2012 -2013
Sanitation Fund
No changes or adjustment to this fund.
Water and Sewer Fund
This fund will increase by $254,600 overall. The transfer to the Water and Sewer Renewal and Replacement fund
will be increasing by $854,600 of which $600,000 will be transferred from the current project reserve account and
the additional $254,600 will come from surplus brought forward.
Water and Sewer Renewal and Replacement Fund
This fund will increase $811,502 overall. Decreases are being made to close out the Auburn Ave Water Main project
($29,043) and in an equipment account ($14,055) to adjust the budget to the actual South Florida Water
Management District grant revenue. Increases are being made for the N Lake Ida area water main ($205,300) and
NW 4th Ave and NW 3 d Ave water main ($299,300) projects to replenish funds that were transferred from these
projects and $350,000 is being added to the Automated Meter Reading project to cover estimated installation costs
of all required infrastructure system wide.
Municipal Golf Course
No changes or adjustments to this fund.
Lakeview Golf Course
No changes or adjustment to this fund.
Storm water Utility Fund
This fund will increase $380,000 overall. Funds are being added for drainage swale projects that need immediate
attention ($100,000), other drainage related projects that were not addressed during the budget process ($50,000),
unanticipated repairs to storm water pump stations ($75,000) and supplemental funding to the SE 2nd St from
Swinton to SE 3 d Ave ($55,000) and NW 12th Ave from Atlantic Ave to MLK Blvd ($100,000) projects. This will
be funded by surplus in the storm water utility fund.
Garage Fund
No changes or adjustment to this fund
Insurance Fund
No changes or adjustment to this fund.
RESOLUTION NO. 30 -13
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF DELRAY BEACH, FLORIDA, AMENDING RESOLUTION
NO. 49 -12 ADOPTED SEPTEMBER 20, 2012 WHICH MADE
APPROPRIATIONS OF SUMS OF MONEY FOR ALL
NECESSARY EXPENDITURES OF THE CITY OF DELRAY
BEACH, FLORIDA, FOR THE FISCAL YEAR 2012/2013, BY
SETTING FORTH THE ANTICIPATED REVENUES AND
EXPENDITURES FOR THE OPERATING FUNDS OF THE
CITY FOR THE FISCAL YEAR 2012 /2013; REPEALING ALL
RESOLUTIONS INCONSISTENT HEREWITH.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That Section 1 of Resolution No. 49 -12 adopted by the City Commission
of the City of Delray Beach, Florida, on September 20, 2012, is hereby repealed, and a new Section 1
is enacted and amended to read as follows:
That the following sums of money, attached hereto and marked
Exhibit "A ", are hereby appropriated upon the terms and conditions
herein set forth.
Section 2. That, subject to the qualifications contained in this resolution, all
appropriations made out of the General Fund are declared to be maximum, conditional and
proportionate appropriations, the purpose being to make the appropriations payable in full in the
amounts herein named if necessary and then only in the event the aggregate revenues collected and
other resources available during the period commencing the 1s` day of October, 2012, and ending
the 30ffi day of September, 2013, for which the appropriations are made, are sufficient to pay all the
appropriations in full. Otherwise, said appropriations shall be deemed to be payable in such
proportion as the total sum of realized revenue of the General Fund is to the total amount of
revenues estimated by the City Commission to be available in the period commencing the 1s` day of
October, 2012, and ending the 30`'' day of September, 2013.
Section 3. That all balances of the appropriations payable out of the General Fund
of the City Treasury unencumbered at the close of business on the 30'' day of September, 2012,
except as otherwise provided for, are hereby declared to be lapsed into the City Treasury and may be
used for the payment of the appropriations which may be made in any appropriation for the fiscal
year commencing the 1s` day of October, 2012. However, nothing in this section shall be construed
to be applicable to unencumbered balances remaining to the credit of the Water and Sewer Fund,
Sanitation Fund or any Fund created by the setting up of special revenue, but such balances shall be
used in financing the proposed expenditures of these Funds for the fiscal year commencing the 1s`
day of October, 2012.
Section 4. That no department, bureau, agency or individual receiving
appropriations under the provisions of this resolution shall exceed the amount of its appropriation,
except with the consent and approval of the City Commission first obtained. If such department,
bureau, agency or individual shall exceed the amount of its appropriation without such consent and
approval of the City Commission, the administrative officer or individual, in the discretion of the
City Commission, may be deemed guilty of neglect of official duty and may be subject to removal
therefor.
Section 5. That nothing in this resolution shall be construed as authorizing any
reduction to be made in the amounts appropriated in this resolution for the payment of interest on,
or retirement of, the debt of the City of Delray Beach, Florida.
Section 6. That none of the monies enumerated in this resolution in connection with
the General Fund, Water and Sewer Fund, Sanitation Fund or any other Fund of the City shall be
expended for any purposes other than those for which they are appropriated, and it shall be the duty
of the Budget Officer and /or Finance Director to report known violations of this section to the City
Manager.
Section 7. That all monies collected by any department, bureau, agency or individual
of the City government shall be paid promptly into the City Treasury.
Section 8. That the foregoing budget is hereby adopted as the official budget of the
City of Delray Beach, Florida, for the aforesaid period. However, the restrictions with respect to the
expenditures /expenses of the funds appropriated shall apply only to the lump sum amounts for
classes of expenditures /expenses which have been included in this resolution.
Section 9. That public hearings were held on the tax levy and the budget on
September 4, 2012, and September 20, 2012.
ATTEST:
City Clerk
Section 10. That this resolution shall become effective immediately upon passage.
PASSED AND ADOPTED in regular session on this the 4th day of June, 2013.
MAYOR
RES. NO. 30 -13
CASH BALANCES BROUGHT FORWARD
ESTIMATED REVENUES:
TAXES
AD VALOREM TAXES
AD VALOREM TAXES
AD VALOREM - DELINQUENT
AD VALOREM - DDA
Sales & Use Taxes
Utility Taxes
Other Taxes
Franchise, Licenses & Permits
Intergovernmental
Charges for Services
Fines & Forfeitures
Miscellaneous Revenues
Other Financing Sources
TOTAL REVENUES AND OTHER
FINANCING SOURCES
TOTAL ESTIMATED REVENUES
AND BALANCES
Exhibit A
Budget Summary As Amended
General Fund DOWNTOWN
Amended DEVELOPMENT
FY 12/13 FUND
1,826,844
SPECIAL
ENTERPRISE REVENUE
FUNDS FUNDS TOTAL
5,855,950 410,870 8,093,664
Millages
9,270,378
0
0
25,938
7.1992 42,530,160
0
0
0
42,530,160
0.6041 3,570,050
0
0
0
3,570,050
500,000
0
0
0
500,000
1.0000 0
494,566
0
0
494,566
1,310,000
0
0
0
1,310,000
5,150,000
0
0
0
5,150,000
4,390,000
0
0
0
4,390,000
8,859,370
0
800
0
8,860,170
6,746,185
0
402,750
1,872,328
9,021,263
10,286,425
0
42,451,570
0
52,737,995
1,097,500
0
0
116,500
1,214,000
5,951,979
85,000
67,840
133,340
6,238,159
4,355,550
0
103,000
1,307,675
5,766,225
3,840,713
94,747,219
579,566
43,025,960
3,429,843
141,782,588
96,574,063
579,566
48,881,910
3,840,713
149,876,252
General Government Services
9,270,378
0
0
25,938
9,296,316
Public Safety
53,397,042
0
0
125,500
53,522,542
Physical Environment
560,970
0
30,078,838
0
30,639,808
Transportation
3,323,542
0
0
0
3,323,542
Economic Environment
6,718,440
577,996
0
2,782,828
10,079,264
Human Services
59,750
0
0
0
59,750
Culture & Recreation
14,234,391
0
3,560,412
885,690
18,680,493
Debt Service
5,365,330
0
6,719,580
0
12,084,910
Other Financing Uses
3,592,780
0
7,642,890
0
11,235,670
TOTAL EXPENDITURES /EXPENSES
96,522,623
577,996
48,001,720
3,819,956
148,922,295
Reserves
51,440
1,570
880,190
20,757
953,957
TOTAL EXPENDITURES AND RESERVES
96,574,063
579,566
48,881,910
3,840,713
149,876,252