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08-12-91 Workshop "'" ~ CITY OF DELRAY BEACH, FLORIDA - CITY COf/lHISSION BUDGET v'¡ORKSHOP t-IEETING - AUGUST 12, 1991 - Ô:OO P.M. FIRST FLOOR CONFERENCE ROOM AGENDA Please be; advi;;;ed th<:tì: 'f' a porson decides to appeal any decision made 1...... by the City Commission with respect to any matter consldered at this meeting 01.' hearing, such persons will need a record of these proceedings, and for this purpose such persons may need to ensure that a verbatim reccrd of the proceedings is made, which record includes the testimony and evidence upon which the appeal 1.5 to be based. The City does not provide or prepare such record. 1. Allocation of funds from 1987 Utility Tax Bond Issue. 2. Funding for Old School Square street reconstruction (N.E. 1st Avenue between Atlantic Avenue and N.E. 1st Street) . ..., Consider proposed legislation which T.-lould allow the Community .J. Redevelopment Agency to dispose of real property at a cost below the fair market value. 4. Budget discussions: A. Garage Fund Deficit/Garage improvements. B. Health Insurance Fund Short-fall/Increase in premiums for dependant coverage. C. General Budget. 5. Commission Comments. 1987 UTILITY TAX BOND CONSTRUCTION FUND ========================================================= FUNDS AYAtLABl£ * POTmJAl PROJEtTS(ROUIIDED) t,21&,OOO RECOMMENDED PROJECTS (PRIOR COMMITT"ENTS, ETC.) J PINEAPPLE GROVE WAY (~.E. 2ND AVE.) 50,000 J FIRE STATION NO. 5 ARCHITECTURAL/ENGINEERING FEES 80,000 J CITY GARAGE IMPROVEMENTS 100,000 f TENNIS CENTER LIGHTING 90,000 J COMMISSION PUBLIC ADDRESS SYSTEM/OVERHEAD SCREEN 11,500 331,500 ------------------------ 938,500 ------------ ------------ OTHER POTENTIAL PROJECTS: REQUESTED PROPOSED GULFSTREA" BOUlEVARD BEAUTIFICATION 45,000 45,000 CITY HALL STOR""SHUTTERS 205,700 0 CEMETERY ENTRANCE ROAD 127,000 127,000 PARK IMPROVEMENTS bbb,500 bbb,500 ENVIRON~ENTAL PRESERVE (MASTER PLAN AND ENGINEERING) 15,000 0 BEACH HEADQUARTERS/RESTROD"S (ENGINEERING) 20,000 ° CITY ATTORNEY'S OFFICE (OUTSIDE RENOVATIONS) 100,000 50,000 HEALTH INSURANCE FUND DEFICIT/CARRYOVER CLAIMS 80b,300 ° BOY SCDUT HUT BEAUTIFICATION/BALLFIELD <CITY PORTION) 50,000 50,000 ------------------------ 2,035,500 938,500 ------------ ------------ 1. PINEAPPLE BROVE NAY !N.E. SECOND AVE.) PROJECT IS AN APPROVED PROJECT BY THE CITY CO"~ISSION WITH THE FUNDING TO COME FROM THE 1987 UTILITY TAX ONCE BIDS ARE AWARDED. 2. FIRE STATION NO. 5 ARCHITECTURAL/ENGINEERING FEES WHICH WERE INADVERTENTLY LEFT OUT OF THE 1990 DECADE OF EXCELLENCE BOND ISSUE AND THE CO~~ISSION HAS ~OVED CONSTRUCTION FUNDS FROM THE SECOND ISSUE OF THE D.O,E. FOR PURPOSES OF ADVANCING THIS PROJECT. 3, CITY GARAGE IMPROVEMENTS WHICH ARE REQUIRED TO REPLACE UNDERGROUND FUEL TANK/HYDRAULIC LIFT DEVICES ¡i:EP~ACE FUEL DISPENSERS 6,300 ~ARD CONTROL FOR FUEL SYSTEM 10,700 RE~OVE WASTE OIL TANKS 81800 lNSTALL ABOVE GROUND OIL TANKS 8\JOi) WASTE OIL PUMP 1,800 RE~OVE HYDRAULiC LIFTS 20,200 INSTALL ABOVE GROUND LIFTS 33\3(10 CONTAM!~AT!QN CLEANUP 10\600 ------------ 100\000 4, TENN;; CêNTE; c,à~TI~G IS AN APPROVED PROJECT THAT WAS ORIGINALLY FUNDED FROM THE 1989 NOTE CONSTRUCTION FUND WHICH HAS BEëN CLOSED 5. COMMISSION CHAMBERS PUBLIC ADDRESS SYSTEM AND OVERHEAD SCREEN ARE REPLACEMENTS WHICH ARE ALREADY PARTIALLY FUNDED BY THE 1987 UTILITY TAX CONSTRUCTION FUND . . -. Agenda Item No. : AGERDA REQUEST Date: 08-05-91 Request to be placed on:' Regular Agenda Special Agenda X Workshop Agenda When: 08-12-91 Description of agenda item (who ,what , where, how much): Discussion of the available funding in the 1987 Utility Tax Bond Issue, potential projects tor wh1ch this funding can be used and possible reassignment of projects. ORDIHARCB/ RESOLUTIOH REQUIRED: YES@ Draft Attached: YES.@ Recommendation: City Commission to review and determine those projects to be funded. Department Head Signature: Deter.Bination of Consistency with City Attorney Review/ Recommendation (if applicable): -1LLA Budget Director Review '(required on all iteas involving expenditure of funds): Funding available: YES/ NO Funding alternatives: (if applicable) Account No. & Description: Account Balance: City Manager Review: Approved for agenda: YES/ NO Hold Until: Agenda Coordinator Review: Received: Action: Approved/Disapproved 1987 UTILITY TAX BOND ISSUE AVAILABLE FUNDING: $1,269,941 POTENTIAL PROJECTS: *Pineapple Grove Way (N.E. Second Ave.) $ 95,000 *Fire Station No. 5 (architectural/engineering) 80,000 *City Garage Improvements 100,000 *Tennis Center Lighting 90,000 Gulfstream Boulevard 45,000 City Hall Storm Shutters 205,700 Miller Park Improvements 271,000 Currie Commons Park 181,500 Veterans Park 214,000 Cemetery Entrance Road 127,000 Environmental Preserve (master plan and engineering) 15,000 Beach Headquarters/Restrooms (engineering) 20,000 City Attorney's Office (outside renovations) 100,000 Health Insurance Fund Deficit/Carryover Claims Funding 806,300 Commission Chambers Public Address System and Overhead Screen 12,000 *Priority Recommendations W/S # / . . cny OF BELRAY BEACH tbQII E . MIIJI.E FUNDIN6 SDIlfC£S ., 15, 1'"1 1. 1m UTlUTY TAX Bmi) F\ltÐ tØl!lIu....tun II fl. HfftftflfHfflflff PROJECT DESCRIPTION BUDSET EXPENDED ~tt8b1Œ1I AVAILABLE ========================== ==:z:.zz:=z=: ::::r:z=:s.z.z:: :a:lt~=== ------------ ------------ DRAINAGE I"PROYE"ENTS --------------------.--------- RAIØIII .S 14-7,. 122,377 0 25,011 IEAtlTIfIUTmlI'IØ.lRTS FEIEMl lIlY. (1I1tTII T8 .. ElD) 2't1,m 149,750 1,534 140,410 S. W.I0TH lFOEUl TO CÐlf6RESS) 47 . fS' 0 0 47 t t:i9 V.ATLAMTIC UtS TO ftlLITARY TR.) 132,_ 25,093 0 2f1tM1 DillE HMY.ICI5 TO S.W.I0TH) S4,060 0 0 $t,. Cft!LI!~!_ IR~(LAKE IDAITO SNINTOIU 141,11S 0 0 1.., t~ 6REENMAY PLAN (W.ATLANTIC) UO,. 90,317 3,927 ~. "III PIOIUtS - --- CII tAa ,.. , I r: 1,_,_ 65f, ¡fit. 0 545,M IIt1DÐJ lIT ....11 rt;1 '- -------.---------- ImJ£ST ,£MIIII6S wn toMlT1E1 ",114 0 t ",1M ~ . . ..... - ~~ 2..'- 1,,"',111 $,'" t~;. ïTrrl"'1' "4~.1t'.. ................'\1'.... --- ...~- IJ.J989,.,1t-*nt." Hfffl"'f.f............,.............. .' PROJECT DESCRIPTIDN -.n aPEMØ ~EI AVAILABLE ========================== =1""'--""-- :- ---------- ---------- '. ATLANTIC AYE. PHASE II 830,000 m,2tt 0 96,800 TENNIS FACILITJES ILAYERS) 1,029,000 34,917 0 '''-,t13 INTÈREST EARNINGS NOT CO""ITTED 570,733 0 0 s,'lO- ,"m --------- ------------ ......................--- ' ,.... ",..<." ~-----"'-""'-.- 2,429,733 768,117 &, ~t~'t'*' ' _as::=::=::: ============ ............. ~~:L~~=.' ...n"'IIII. TOTAl FIIIDS _n.af 2,Ml,_ ..... ; ','': :;.:~ ; . ','.: (\~ ~ :.:'< :'~:: ~~~~:::; .i~~:·;j ~_~:>~;';, \", .~ ~ '';; - . ''¿'' ..,,"""t"~",.\';:~";'::y., .- t' 0 , . .- ~-'-C"~ (1) Update of Beautification and other projects funded by the 1987 utility Tax Bond Issue and 1989 Note Construction Fund/ Reallocation of funds to new projects. Joe Safford, Finance Director, gave a presentation on the status of the 1987 utility Tax Bond Fund and the 1989 Note Construction Fund, with details on individual projects and proposed reallocation of funds to new projects. Consensus: (1) Commit $1,661,616 from the 1989 Note Construction Fund to repay Note debt service. (2) Commit $50,000 from the 1987 utility Tax Bond Issue for the purpose of rewiring the Community Center's electrical system to rectify code violations. On the allocation of funds for the other projects, the Commission wants additional time to review, prioritize, etc. ; bring back at the August workshop for finalization of priorities and expenditures. The Commission requested numbers from the City Manager on the costs for exterior renovations to City Attorney's office, southwest park development and Boy Scout hut ballfield. Kevin Egan, GRA Chairman, commented that the CRA is working with the County on whether or not the County is going to need the CRA land acquired or in the process of being taken for the courthouse in five years and, if so, then to make sure that it gets into their five-year plan. If they're not going to need it, CRA doesn't want to purchase the property and then become land owners for so many years. The situation is open-ended now; so the commitmnnt here is that when the CRA really needs the money to acquire the land, come back to the City and the City will reborrow funds to set it up (as stat~ by the Mayor.) -:,1 ( GTíJ I , ~ <' "1'/G/9/ Lv' 'o...) .. - 1987 UTILITY TAX BOND ISSUE AVAILABLE FUNDING: $1,269,941 POTENTIAL PROJECTS: *Pineapple Grove Way (N.E. Second Ave.) $ 95,000 *Fire Station No. 5 (architectural/engineering) 80,000 *City Garage Improvements 100,000 *Tennis Center Lighting 90,000 Gulfstream Boulevard 45,000 City Hall Storm Shutters 205,700 Miller Park Improvements 271,000 Currie Commons Park 181,500 Veterans Park 214,000 Cemetery Entrance Road 127,000 Environmental Preserve (master plan and engineering) 15,000 Beach Headquarters/Restrooms (engineering) 20,000 - City Attorney's Office (outside renovations) 100,000 Health Insurance Fund Deficit/Carryover Claims Funding 806,300 Commission Chambers Public Address System and Overhead Screen 12,000 *Priority Recommendations W!S if/ CITY OF BELRAY BEACH SC.oa f . MIIJkE fllflDIN6 sollfœs ~ ay l't 1991 . . 1. 1 ~7 UTILITY T~X BOND F\lMD II.t.I.ltttttl.t..I..."""""""", PROJECT DESCRIPTION BUDGET EIPEND£Ð EMCU/'IBERE D AVAILABLE ========================== ::::Z:Z===Z:2 =:=::==z::== :a~",a==== ------------ ------------ DRAINAGE IKPROYEKENTS ------------------------------ RAUlø IlHES 147,. 122,377 0 25,011 IIEAUT IflUTI81 PROJECTS FEIEUlIlff. (11~ TO I. DID) 291,694 149,750 1,534 140,410 S. V.I0nt lfElElAl TU CÐII6RESS) 47,959 0 0 41 t tS9 M.ATlAMTJC (J95 TU ftILITARY TR.I 212,200 25, 09J 0 2t7t1f1 DIllE HMY.{CI5 TO S.V.I0TH) 54,060 0 0 $t.* KIllTARY TR.(LAKE IDA TO SWINTON) 147,715 0 0 lW.m &REENWAY PLAN IV. ATLANTIC) UO,... 90,317 3,927 ~- rno PtMUUTS ell ~ .... 1,2M,'" ~,191 0 Hi'" IITEIEST lit (..II ft:l ----------------- IKTElEST EMIlIE 1111 COMl T1E1 ",114 0 0 ",1M 1,111.- t.MI,1tI 5,46. 1..m,,. ~. .. ~þ.. ----.- -...--- -.~- II. 1989 IOrt .""1. ,. ..If.....f............................. PROJECT DESCRIPTION IIIET EJP8EI BIhIi.a AVAILABLE ========================== 'MF- -".- ---------- ---------- ATLANTIC AYE. PHASE I I 830,000 133,_ . 0 96,800 TENNIS FACILITIES (LAYERS) 1,029,000 34, .17 0 994,113 INTEREST EARNIN6S NOT CO""ITTED ~70,733 0 . 5-70-, m -------- ------------ .....--..........--- --..,;--_..._~--- 2,429,733 768,117 ()\ ~,.w.t,,* .u:::=:=== =======:==== ....--.... ~·.~~4·_J:&.-...::=_ 1I.1I.".n. TOTAL FlMDS MIt.a1 2,"1,5 -. ~,~~. "', .~ \ . -:. ..... " ,.., Kathleen E. Daley & Associates (;(J\¡!{:\~f'~"';! ,\i ;\i¡\!ì{' MEMORANDUM TO: DELRAY BEACH CITY COMMISSION THROUGH: ROBERT HARDEN, CITY MANAGER FROM: KATHLEEN DALEY DATE: AUGUST 8, 1991 SUBJECT: 1991 LEGISLATIVE SESSION The following is a list of some of the issues we will be faced with during the upcoming 1991 legislative session. Please keep in mind that the legislative committee meetings will not begin until september, therefore, most of the proposed legislation has not yet been filed. I. Beach/Coastal A. Beach Renourishment Federal Funding. ......................... .$3,442,734.00 To date we have received the following: State allocation.....$2,007,236.00 Local allocation.....$ 901,599.00 Total cost of the project $6,351,569.00 B. Dedicated funding source for beach renourishment (one of the most critical issues facing us). II. Taxes Municipal revenue sharing. There may be a change in the state formula. Based on the recommendations by the Florida Tax & Budget Reform Commission, as well as, the Legislature's recommendations, we may see some major changes in local government participation. III. Growth Manaqement The Department of Community Affairs is said to be proposing some changes to the existing Growth Management Act. One Park Place. 621 N. W. 53rd Street. Suite 240 . Boca Raton, Florida 33487 (407)997-8768. Fax: (407)997~8945 "III' ,," . . . IV. Documentary stamp Tax Representative Hargrett and Senator Foreman will be re- introducing their affordable housing bill. V. Community Redevelopment A. Re-introduce our CRA bill, adding language which will address the governor's concern. B. Oppose any legislation which would be detrimental to CRA's. VI. Old School Square VII. "Save OUr Homes" Proposed legislation to cap the assessed value of residential property at an increase of 3% per year. This would force local governments to increase their ad valorem taxes just to keep up with essential services. VIII. Marine Turtles Last year we were able to amend a marine turtle bill to protect our interests. This year the Division of Marine Resources has threatened to return with stronger language. IX. Underqround utilities The Public Service commission is reviewing the possibility of mandating underground utilities. In the event that they find that is the way of the future we need to watch who will pay for the change of existing above ground utilities. Again, please keep in mind this is only the beginning. ,,'IÞ - , . 0!G, ~~~ CD Community Redevelopment -a Agency Delray Beach CRA MEMO TO: JDavid Harden, City Manager qr- FROM: Christopher J. Brown, Executive Director DATE: July 29, 1991 SUBJECT: August 6, 1991 City Commission Workshop; CRA statute 163.380 Legislative Bill (Allowing CRA's to Dispose of Property at below Market Value) Dear David: We would appreciate if you would place the proposed State legislative action on the Agenda for Workshop discussion on August 6 , 1991. In attendance will be Kathy Daley, Bob Federspiel, myself and CRA Board Members. Thank you for your assistance. cc: CRA Board Members Bob Federspiel Kathleen Daley 1 S.E. 4th Avenue, Suite 204, Delray Beach, Florida 33483 (407) 276-8640 . - 163.380 (2) SHALL BE AMENDED TO READ: (2) Such real property or interest shall be sold, leased, otherwise transferred, or retained at not Ie!>" than it!> fair value ~::¥~lØ&(t~~~tfflJ*¢.m(Qlj~Jn"Jþ#p~\mþ:~nt~r¢M for uses ill accordance . . . . . , . . . -. ., - . - , -. ............... - . . - . . .' - - . . . . . . - . . . . . . . . . .. .. .. -. . , .. .... -... . .......,. ..... - . with the community redevelopment plan and in accordance with such reasonable competitive bidding d¡1'Ip<>~*-, procedures as any county, municipality, or community redevelopment agency may prescribe. In determining the laH: value of real property "~!::ljf~#g:~ñ:1þ~""ij~P~i~i.#!#fª~~ for uses in accordance wi:h the community redevelopment plan, the county, municipality, or community redevelopment jfiiliiiiiii¡1ïiiitJ!*ifg~l!!~!~!k~!~,~~f¡¡!['! and the covenants, conditions, and obligations assumed by, the purchaser or lessee or by the county, municipality, or community redevelopment agency retaining the property; and the objectives of such plan for the prevention of the recurrence of slum or blighted areas. ~#14~:::~y¥#tJlj#:Yª!µ~:c:)f~4¢~ puþli¿-be~fiñg,..the Ct1unty,"m"ün"îdpäi1ty, ürcommÜnîlyre"dëvClöpmentagenëÿ mayprovîdëin any instrument of conveyance to a private purchaser or lessee that such purchaser or lessee is without power to sell, lease, or otherwise transfer the real property without the prior wriHen consent of the county, municipality, or community redevelopment agency until he has completed the construction (If any or all improvements wbich he has obligated himself to construct thereon, Real property acquired by the county, municipality, or community redevelopment agency which, in accordance with lhe provisions of the community redevelopment plan, is to be transferred shall be transferred as ~apid!y as feasible in the public interest, consistent with the carrying out of the provisions of the community redevelopment plan. Any contract for such transfer and the community redevelopment plan, or such part or parts of such contract or plan as the county, municipality, or community redevelopment agency may determine, may be recorded in the land records of the clerk of the circuit court in such manner as to afford actual or constructive notice thereof. *****~ is language that is stricken from the Statute xxxxxxXxxX: is language that is added to Ihe Slat ute . . " 163.380 (2) SHALL BE AMENDED TO READ: (2) Such real property or interest shall be sold, leased, otherwise transferred, or retained al ftet Ie"" thaß-Ít" fair val~ øIY~m#::(t¢t¢'dtil6:~ªt(ª:'Jw:Jff:mêVþuÞJ~ç::Jntêr¢~~ for uses in accordance . wit.h the com m unity redevelopm~~tpia~'å~a¡~ac'~~rJa¡;Cë~¡ih~udl'rëâs(;'~'~ble 00111 petiti 'Ie bidd~ ùi~pg~~ procedures as any county, municipå1ity, or community redevelopment agency may prescribe. IrÍdë'tcrmining the .fa# value of real property !!1¡,§$¡#š.::~NWßifê:qR~m¡¡!§l¡ff~~! for uses in accordance with the community redevelopment plan, thecoiïiÙÿ,muniCipàlitÿ, or community redevelopment ii._-W· and the covenants, condìtionS,andöblig¡Ùiöns assumed by, the purchaser or lessee or by the county, municipality, or community redevelopment agency retaining the property; and the objectives of such ~ïiji'ii~ttlì~ilf~~t~~ instrument of conveyance to a private purchaser or lessee that such purchaser or lessee is without power to scll, lease, or otherwise transfer the real property without the prior written consent of the county, municipality, or community redevelopment agency until he has completed the construction of any or all improvements whicb he bas obligated himself to construct thereon. Real property acquired by fhe county, municipality, or community redevelopment agency which, in accordance with the provisions of the community redevelopment plan, is to be transferred shall be transferred as rapidly as feasible in the public interest, consistent with the carrying out of the provisions of the community redevelopment plan. Any contracl for such transfer and the community redevelopment plan, or such part or parts of such contract or plan as the county, municipality, or community rcdevelopment agency may determine, may be recorded in the land records of the clerk of the circuit court in such manner as to afford actual or constructive notice thereof. "'~~ is I;wguage that is strickcn from the Slatute xxxxxxXxJ(i is language that is added 10 the Slalute . (x1 [IT' DF DELHA' BEA[H 100 NW, 1st AVENUE . DEI~Rj\Y BleACH rLORIDA 33444 . 407/743-1000 MEMORANDUM TO: David T. Harden, city Manager FROM: Robert A. Barcinski, Assistant City Manager/ Þg.~/IJt; Administrative Services SUBJECT: Agenda Item # City Commission Workshop August 12, 1991 N.E. 1st Avenue Parkinq Improvements DATE: August 9, 1991 ACTION At the request of the Board of Directors of Old School Square, Inc., and City staff, City Commission is requested to authorize staff to proceed with the permanent improvements to N.E. 1st Avenue. Commission is also requested to provide direction for the funding of these improvements. BACKGROUND At the Commission meeting held on July 16, 1991, Commissioners agreed, as a temporary solution to the parking problem, to patch the open cut on N.E. 1st Avenue and to design the final project so that the street would function as a parking lot. Commission directed staff to work with Old School Square and the CRA. Since that meeting the Board of Directors of Old School Square met and are requesting that we proceed with the permanent improvements. City staff has developed an alternate design (copy attached). This design was reviewed with the Executive Committee of Old School Square and their architect. The Board and the architect concur with the design. Staff estimates that all water, sewer, and drainage work can be substantially completed by August 16th on N.E. 1st Avenue and August 30th along N.E. 1st Street. The estimated completion time for the balance of the road work is mid to late September. THE EFFORT ALWAYS MATTERS LU/5 :/t~ "".\ ~ AGENDA ITEM # N.E. 1ST AVENUE IMPROVEMENTS Based on Commission direction at a special workshop meeting held on August 5th, work on water, sewer, and drainage is proceeding per Mr. Gabriel's memo (attached) . Formal ratification of the change order is scheduled for 8/13/91. Costs for the water, sewer, and drainage work is firm with funding to come from the City for the water and sewer work, and drainage from the Decade of Excellence Bond, Old School Square project. The cash balance in this account, as of this date, is approximately $234,656.86. However, another $122,891.13 needs to be reserved to cover the final construction payment for phase II, theater consultant services for Phase III construction (theater), and architect services, leaving a balance of $111,765.73 for drainage and street improvements. At the time of this writing a firm proposal for the balance of the work, i.e. , curbing, paving, sidewalk, irrigation, and landscaping had not been received. Staff, however, estimates the cost to complete these items at $90,000 with an additional $21,300 needed for the drainage. We would recommend that we proceed through a change order to complete the work either through Old School Square's contractor or our contractor, whichever price is lowest. City staff in either case would provide construction management services. I recommend use of the bond funds for these projects. This will leave approximately a zero balance in the fund. RECOMMENDATION Proceed with the design presented; City to pay for the water improvements and sewer project improvements, with the balance of the costs to come from the Decade of Excellence Bond fund Old School Square account code 225-3169-559-6159. Direct staff to provide design and construction management services and to bring back a change order for approval for the balance of the work if it is to be completed by our contractor. The Executive Committee of the Board of Directors of Old School Square concurs. RAB : kwg Attachments ~ . ~ DEPARTMENT OF ENVIRONMENTAL SERVICES MEMORANDUM TO: DAVID T. HARDEN CITY MANAGER ~ THRU: WILLIAM H. GREENWOOD 'jJ/¡ DIRECTOR OF ENVIRONMENTAL SERVICES FROM: MARK A. GABRIEL, P.~~ ASST. DIRECTOR OF E R ENTAL SERVICES/CITY ENGINEER DATE: AUGUST 5, 1991 SUBJECT: OLD SCHOOL SQUARE WATER, SEWER AND DRAINAGE CONSTRUCTION - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Confirming our conversation earlier today, the break-down of costs for the above referenced work, from Ric-Man Construction, versus the prices from Stinson-Head (Old School Square's Contractor) are as follows: RIC-MAN STINSEN-HEAD FUNDING Water $ 53,917.39 $ 61,017.74 447-5174-536-61.78 Sewer 37,571.97 42,749.33 441-5161-536-60.90 Drainage 21,362.64 22,667.36 225-3169-559-61.69 TOTAL $ 112,852.00 $ 126,434.43 The Contractor proposes the following schedule: 1. Substantially complete all construction on N. w. 1st Avenue by August 16, 1991. This will permit curb and pavement construction to begin following Commission approval August 13, 1991. 2. Substantially complete alley sewer and watermain on N. w. 1st Street by August 30, 1991. Based on receipt of a Notice to Proceed today, Contractor will being construction Thursday, August 8, 1991- MAG:kt MGDH85.kt cc: Interoffice Memos: Memos to City Manager, David T. Harden Bob Barcinski, Asst. City Manager File: 91-62 (D) . Date: May 15th, 1991 / To: City Commission ~ From: Gloria Adams OlD Acting Director SCHOOl Re: 1991-1992 Budget ------------------------------------------------------ ---- -SOUAR(- Attached hereto please find copy of budget for fy 91-92, as approved by the Board of Directors of Old School Square, for Commission review and approval. Submitted budget represents a concentrated effort, on behalf of our finance committee and staff to present to the City a "bare bones" request. This year we have a second building, the gymnasium, on line, with its inherent expenses, and we feel we come to the City with a lean budget. . . ~ Old School Square, Inc. Post Office Box 1897 51 North Su.vúon l\ienue Defray Beach, Florida 33447 (407) 243-7922 . , . . , ! " ~ I O~L SCHOOL SQUARE, INC. 90191 ACTUAL/B~D6ET COMPARISONS 7Th DRAFT - REVISED 5/10/91 -------------------------------------- 90/91 _ _ ___...._. _~, VARIANCE:91192 90/91 ACTUAL 91/92' PROPOSED BUDGET, ACTUAL ANNUALIZED 90/91 ."-:;:PROP1)SEÐ'~ ~ . ~ TO 90/91 6/1-1131 IF POSSIBLE BUDGET'J BUDGET·::. ANNUALIZED P'. _.. ___ _ _ ._,___._u --------------------------------------------- ---------------- ~ ... . "..-....;. . .: - . ~.. ......... - .--..-..: - SUPPORT AND REVENUE :¡ :.: ~'. . ~~_=h Board MeGbers 1,900 2,850 0 .105.261 ~elberships 3,100 4,650 ° 193.551 Contributions-Corporate (Note 1) 10,200 15,300 ° 163.401 ContributIons-Donation Box 128 192 ° 520.831 Contributions-Private (Note 2) 6,478 9,717 ° 102.911 Rental ¡neale-Cornell MuseuI 900 1;350 148.151 Rental Incole-Marriage/Receptions 0 0 Rental Incole-Historical Society (Note 3) 14,400 14,400 33.331 RentaJ Inco.e-GYI 0 0 Rental Incole-Theatre (Note 4) 0 0 Rental lncole-Classrools (Note 4) 0 0 State 6rants-Adllnistration 45,067 85,627 26.321 Progral;ing 6rants 0 0 City of Delray-Oper. 6rants 120,000 120,000 102:141 Interest ¡ncole 3,743 5,615 178.111 61ft Shop 2,725 4,088 146.79% Sustalnlng Fund Drlve (Hote 21 0 0 Fall Fund Raiser (Note 1) 20,521. 20,521 Spnng Sala (Note 1) 1,447::~:4.~';":::.30,OOO ,. Friends of Old School Square (Hate 2) Rellburselent-Project Adlin. TOTAL SUPPORT AND REVENUE EXPE~SES ----------------:---::;:-:------------~l~f::~~t~~~~~·~::·",.:, .~~ ---- PROf;tlA" - .._- ~'f ,~~.,. E~hl~i ~s " 3,532:l 5,298 ;:.,~~'5_9oJJi'~ í~;~~'~ooo ,. 188.751 Lasse,/¡';orlshops (Note 4) .0; . 0 ;:....:.,Of ;;:;.~..Z:__ 0 .; .. . ; :".,. I :' '" -:'. T"~' Sub-Tota) ---------~~;~;~i--------;~;;;-~----~·~;~;~O~~~~~ 10,000 ----------~;;~;~~ . s . t·p-, -----------------------------------------~-------------------------------- .. 5l!FF'OF: T! liS SER'.' ¡ CES . ' Fur,c F:alSlr.ç-Fàl¡ 7,504 7,504 2,500 6,000 79.96¡ Fur,C R.alSlr.~-Spnng 300 10,300 10,000 10,000 97.0n Fund R.21~lnç Ca;palgn Expenses 429 644 0 18,000 2797.201 ------------------------------------------------------------------------------ Stct·':+.õi 8,233 18,448 12,500 34,000 184.311 ------------------------------------------------------------------------------ :'.~','¿~CI:'~Er\'T· - ,.~'n:¿:\:~c::·"r: 2,372 3,588 6,400 7,000 195.091 Ss~:c¿r:.i<'r:'.~~: 3,866 5,799 5,800 6,OOC' 103.47:( ~r,:',.\SO 37 ~;6 0 1,000 lEO:.80~ '.:::: ':::::::·~:;,,:.ert¡Slrç 911 1,367 21,000 8,000 5B:,.~~~ ------------------------------------------------------------------------------ S,t-':::: 7,206 10,809 33,200 22,(lO~ 2(¡3.~.::. ------------------------------------------------------------------------------ .. . - OLD SCHOOL SQUARE, INC. 90/91 ACTUAL/BUDGET COMPARISONS 7TH DRAFT - REYISED 5/10/91 -------------------------------------- 90/91 YARIANCE:91/92 90/91 ACTUAL 91/92 PROPOSED BUDGET ACTUAL ANNUALIZED 90/91 PROPOSED TO 90/91 6/1-1131 IF POSSIBLE BUDGET BUDGET A~UALI ZED -. -. - ".~, , ------------------------------------------------------------------------------ GENERAL AND AD"INISTRATIVE .- Staff-Salaries 48,164 70,406 104,750 100,000 142.031 Staff-F ICA 4,470 6,705 8,500 7,650 114.091 Staff-Une.ploy.ent 0 ° 1,000 0 Staff-Health Insurance 1,167 1,751 0 0 0.001 Salary & Benefits-Project Ad.in. 23,332 35,013 0 0 0.001 . - Casual Labor 1,766 2,649 3,000 3,500 132.131 .. 393.521.'.:¡. , ' . Audit/Accounting (Note 51 2,880 4,320 9,000 17 ,000 : ~~- Insurance-Liability 278 278 5,176 12,000 4316.551 Insurance-Floater 3,192 3,192 3,192 3,500 109.651 Insurance-WorKlen's COlp. 418 418 887 1,000 239.231 Telephone 3,765 5,648 3,000 5,000 88.531 EQuip.ent Lease 3,618 5,427 4,500 4,500 82.921 Dues/Subscrip~ions 1,358 2,037 2,300 2,500 122.731 Office Supplies 4,375 6.563 5,000 5,000 76.19Z Postage/Freight 1,927 2,891 6,000 2,000 69.191 Printing 541 812 10,000 5,000 616.141 Bank Charges/Interest 6,547 6,626 6,000 100 ., 1.511·,0("1 'T~-~~' IHscellaneous 768 1,152 :4 000 . i.. 2000 "~~3'61I:':':: 'n $,... ..~, , ' \- -~, --. . Custodial 2,097 3,146 .: . --'::r;~: " ' ¡' ~t . ,,' " 5,000 4,000 :- :,i.~.;.· 1~17I~.:·. . ;;:. Security System 998 1,497 ·)1,500 .'C 1,600 ~ ~w£i!~)Bfr! .' Rust Control 2,949 4,424. ~4,500o' . ;~~_~.,,2,00O,~12n Trash Removal (Note 61 2,974 4,461 ~." : -._. :T' .. -:". ::.:-DJ_='::~":::::! _..~.. ~2, 00_0 <" ,~;:.:o ~~, 500 _~_"'~,,;.;.~~!~%'- Pest Control-Tenting (Note 6) 6,381 6,381 -L, ",0 . 0;;- -.,- -::, .-';ill' Exterlinator 1,140 1,710 . ~. 700 1,000 - - - -5Š-.-4SÍ¡n Repairs & Maintenance 1,430 2,145 2,000 2.000 93.241: t - , . Utilities 10,480 15 720 15 000 19 000 120.871:'· i.; ~,_..: t 1 " .._:: ~;,:~.~. Storl Water Utility Fees ° 0 o 2,500 - ~ . ;'; '." Trailer Rental (Note 6) 9,456 10,690 17 ,000 0 0.00%' I f Contingency Fund 0 0 o 1 ,000 ~ ------------------------------------------------------------------------------ Sub-Total 146,471 206,059 224,005 207,350 100.631 -----------~------------------------------------------------------------------ SIFT SHOP Ccst of Goods Sold 2,167 3,2~ll 10,000 2,550 78.451 Operating Expenses 857 1,469 0 ° 0.001 ------------------------------------------------------------------------------ Sub-Tctal 3,024 4,720 10,000 ~,550 54.031 . ------------------------------------------------------------------------------ TOTAL EXPENSES 168,(66 ~4~,,333 314,205 275,900 112.461. ------------------------------------------------------------------------------ E~CESS OF SUPPORT AND REVENUES OVER EXPENSES 7'),79,3 99,234 1 , 7~,5 (1 ------------------------------------------------------------------------------ ------------------------------------------------------------------------------ . 1 ~ OLD SCHOOL SQUAF:E. UJC. 90/91 ACTUAL/BUDGET COMPARISONS 7TH DRAFT - REVISED 5/10/91 -------------------------------------- Note 1: AdditIonal corporate contributions are included in revenue frOI specIal ever¡ts (Fall Fund RaIser, SprIng Gala). Note 2: Revenues fro, Sustaining Fund DrIve and Friends of Old School Square are being incorporated into Contributions - Private in the 91/92 budget. Note 3: Historical SocIety pays rent of S 4,SOO/yr. to the Operating Fund for 5 years (1991-1995). Balance of Cornell allocation of $ 7,200/yr. is for capital ilprovelents. Note 4: Theatre scheduled to open Fall 1992 (1925 Building). Note 5: Fees included here are: Audit-$9,400j Bookkeeping fees-$ 7,200; Change fiscal year-S 400. Note 6: These expenses are construction related and will be rei!bursed by the Building Fund @ 5/31/91. - -\: ~ ._ _~L '~'__:-. I ,- , , ..- . .- -~-;~':~~ ~. ':-;:#:.::~.. '- - -~"--r'''' ,,.;¡.. . . - vtlCIIIO CITY OF DELRAY BEAC~ t3 - TO: MR. ~~~~EH · DATE: S/z./{q, FROM~~~ A &e....,tþ~ l1el! SUBJ: ?-f'.~ 'if....J2,-..:t ot..R S &..( "r //Wd", J '-4 y.¿ ¡4 . OJ'.~.J) P.( 9/-9 Z. o¿.!l J4.JIÞ"p r 3...J)rR· 7'k O-~~ i'h-' , ~ ~ ~ "IZZ,,4'¿'~. ¿~ r"~ ..-J--..~ ' ~ ¿,.! /50,000 J ~ 120) i!)Þ'Þ ~4.4 ~ 4Il1'Jt~ . ~ I (!~ I~ ~ .. - - ~ ¡'¡ ~ - .--,---- "t.--., ,;: ~ _ _ .... " / . ,_:'-~ -v L }-'- v--v-~ ~ "v-..c 0: _ ---7' t..,....;-'..--.2-- . .. . . ~ ... DELRA Y BEACH UBRARY 29 SOUTHEAST FOURTH AVENUE DELRAY BEACH FLORIDA 33483 ,305, 2ìb 6462 3lí5, ¡"G &l82 '-··U .~-==-::.. -'~..;;: ~",,-.:~ - "'* April 9,1991 ltJ:.t _ - ..":; ~ V Fr. APR Q ~ ~ . v 19('1 Mr. David Harden CITy M :J City Manager ANljGU'\,~ , , U"['/f'" City of Delray Beach ',' 100 NW 1 Avenue Delray Beach FL 33444 Re: Delray Beach Public Library Assn., Inc. Operating Budget 1991-92 Dear Mr. Harden: The Delray Beach Public Library Association presents for your con- sideration the attached budget request for the fiscal year 1991-92. The amount requested is $466,560.00 Also, a list of selected major accomplishments during the current year is attached and some of our proposed goals for 1991-92. As you will note the library board and staff work diligently to continue to provide the city taxpayer with full library services at a minimum cost. Donations from the private sector help to fund many of our projects. The contribution of $466,560 represents a per capita expense of $9.96, and is considerably less than the $16.92 per capita assessed by the Palm Beach County Special Taxing District this year; a tax city residents are exempt from because the city funds the library. The library board appreciates the cooperation of the city adminis- tration in providing the majority of our operational funding. We hope we will continue to receive your support. Prior to your submission of our request to the commissioners, we would like to meet with you to answer any questions you may have about the proposed budget. Sincerely, " ~ ç , - - , \, I,' ( '~("G ~(' -iL\.~<----- \ ~ául W. Speic~e~ T~asurer De~ay Beach Public Library , Assn., lnc. , PWS/1m r' '.- 7" -.,:.......... --"'~ - -.:"... -- - - ~;:-. -- - ."--- I ~. .. . - '"'- ~ . --. -... - JJELRA Y E [A Cl ~ L!BRA.RY , -' .- ~ '..... ~ ... ! t .<.; r - :: ~,~ _:-:...:..:.... F-':..:~.- :",t.~-...IE .~ - , " ::- _;'.':"y ~~-:- ~...:: _~ ~:;-:'3J . - ¡. .~ r \' (' ~ ',", ::-~ C":'r~2 ~ - - . -- r- ):. ,~:~~I. r-p-~~ f ,r~ f~ .. ': :--~.;' .. it' ...._.__.~~ ~.J;:...~-..... ~ ._ __.,........ ..:.....,.J >~,--: ~-c~ 6, 1 S 91 :~. .:-~-_..~~""",,,,,,,,~~, - ~~=~:-_-=-~---:--: r'" ...- - TO: Fi ~é.nce Coc-i t t ee ~:t::::'t:rs ré.ul r..:. S p e i c ;~ e r Ed Tépe ~·é.Tij2ne Gallup Si.'BJECT: Proposed Budset, 1991-92 I I Attached is the proposed budget for the 19~1-92 fiscal year for your review I I prior to the rarch 13th board ct:eti~g. (..; t tac:-Ic:ent 1!l) It has been prepared ! si~ilarly to prior years based on e~perience factors of eXýénses and incowe I earned during the past year, and includes ~no~n additicnal costs. The a::ount req~ested froQ the city is S~66,560, an 87, il1CrëaSe (534,560) over the present year. That is the sase ;:erceT',tage U2r¡ted by the city for t~e present fiscal year. This h¿get j"clu¿es: 1. Continued funding of the ne~ position to be filleà on A?ril 1, 1991. '" S212r-~ incrE25~S a~~r~~~~~ S~. L. 3. An increase of 13j, for ~aterials (books, ~2sazine$. etc.) over last year. The cost of books ~ontinùes to increase. Attach=ent [:2 is a co~parison of materials' expenditures bet~een tnis library and others of simi]ar size. For too long, this ésse~tial area has been neglected i~ our coæputations. A copy of last year's ~udget is attach~ent #3 ÍOT co~~arison purposes. Expenses are allotted as follo~s: Personnel 70% Library materials 13% Support services 17% Please call if you need further explanation. This may be sufficient data to p~eclude a co~ittee ~eeting prior to the b05rd prese~tation. If not, please call ~e to arrange the ~eeting. Leslie H. Strid~anè :"ibr=!'y Dir.:ctor 3 Att . BCJGET 1991-1992 - r.~,l~ Time Emp. Salaries De>lu:1, PhylJ is 512,720 LA 1-3 Hunter, Lynda $18,480 LT-5 Keyser, Betty $17,448 LA II - 7 Kindle, Lynne $18,480 LT-5 Mc~1anus, Lola $19,584 LT-6 Morgan, Linda $20,028 Librarian-5 Paltell, Helen $16,536 LA II - 6 Strickland, Leslie $38,016 Director Tyson, Elizabeth $22,044 Librarian-7 Warner, Betsy $14,280 LA I-5 : Zimmer, Edith $15,120 LA 1-6 Librarian $19,080 Step 4 . - -' $231,816 or ., " ,':, - :...,/ ¡ ..- ~ '- ... . . BL"DGET 1991-1992 . . r.::rt-Ti:-,e -- ------ ¡..:~-:'oi1d, Eèr.a S5,59ï '-1 -,.:ks x 21 hI'S 8hl hrs x $fjO/hr Luteran, Helen $6,300 48 ',,:ks x 21 hrs 1008 hrs x $6.25/hr I-,'eber, Shirley $6,864 48 \..:ks x 22 hrs 1056 hrs x $6.50/hr $18,761 Guard $5,460 42 ~ks x 20 hrs/wk 8~0 hrs x $6.50 Pages Potter, E. $5.50/hr (520 hr) $2,860 Ryan, J. $5.00/hr (520 hr) $2,600 $5,460 Total Salaries : FTE $231,816 PI 18,751 Pages 5,460 Guard 5,460 $261,487 Xoas Bonus 1,135 $262,622 Social Security Tax - .0765 x " $20,090 . Bl'DGET 1991-1992 - ChristGds 3c~uses S/S 7.65% Dè'\m, Phyllis $65.00 Hunter, Linda $70.00 Keyser, Betty $75.00 Kindle, Lynne $80.00 Hd-Ianus, Lola $85.00 Morgan, Linda $80.00 Paltell, Helen $70.00 Strickland, Leslie $85.00 Tyson, Elizabeth $85.00 Warner, Betsy $65.00 Zimmer, Edith 565.00 Librarian - ( - - $70.00 PI 3 '2 $50. 150.CO Pages 2 @ $20 : $40.00 Guard $50.00 $1135.00 $81. 47 . . BLDGET 1991-1992 . ?E::;S 10:, (l!~.4~) Salary Fèr:sion $18,480 .--,-- Eunter, Lynda S2,661.12 Keyser, Betty $17,448 $2,512.51 Kindle, Lynne $18,480 $2,661.12 ~:c~fanus, Lola $19,584 $2,820.10 ~organ, Linda $20,028 $2,884.03 Paltell, Helen $16,536 $2,381.18 Strickland, Leslie $38,016 $5,774.30 Tyson, Elizabeth $22,044 $3,l74.34 Zimmer, Edith $15,120 $2,177.28 $27,046.00 : . Bl'DGET 1991-1992 C~e~?loy~¿nt Co~?e~sation 12 FiE ~ 7 C=: 0 x 12 58!.,OOO. 3 PI $18,76l. Pa.ges 5,460. Guard 5,460. $113,65l. x.001 $113.68 Medical Insurance Present Rate 9 eœp10yees x $218.48/rno = $1,966 x 12 = $23,592 10% projected inc. $ 2,359 3 esployees x $165/mo - $495 x 12 = $ 5,940 $31,891 . Building Insurance P8c~~ge & r~~rcl~a ..: 1-' '.....' - e" , ,_"" WorkGen's Compensation 51,200 $10,628 projected 20% inc. 2,126 $12,754 . . BL'DGET 1991-1992 Operating Equiprent M2intenan~~ Copier $ 600 Electric Typ€~riters $ 400 Xerox M¿~ory~riter S 162 Projectors 5 300 Ele':ators $1,320 $2,782 Co~ruter Equipment Insurance (main frame) $ 330 Central site maintenance $2,425 On-site (Del ray) .. $2,686 Personnel & supplies $ 500 $5,941 TOTAL OPERATING EQUIPHENT $ 7,723 Rental for Land $ 1 $ 1 Library Supplies average $500/mo x 12 $6,000 56,000 Postage average S130!~o x 12 ~ $1,560 $1,560 + 25% 390 $1,950 Printing average $50/mo x l2 : $ 600 Accounting $250/mo x 12 $3,000 Annual Report $1,500 $4,500 . "';1 3r~GET 199::.-1992 . ~Jll~::-:g ~~ait1te'la.I1ce J~nitorja1 Service 51,132/::'0 x 12 S13,52:3 AIC - $180 x 12 52,160 repairs 1,000 '53,160 La.wn ~aintenance 80 x 12 $ 960 fertilize, trim etc. $ 500 $1,.'..60 Pest Control $31 x 12 $ 372 Repairs light replacement, sprinklers etc. $1,050 $19,625 rtilities Telephone $107/mo average x 12 ($25/mo x 12 $1,284 Dedicated line for computer $¿l5imo x 12 $2,58ù : $3,864 Florida Power & Light $l,806/mo average x 12 $21,672 Waste Management $28/mo x 12 $ 336 Annual Fee $1,307 $1, 643 City of Delray Beach Water & Sewer $94/mo average x 12 $1,128 ext. 5% increase 56 $I, 184 TOTAL $28,363 . 1',1 '-' '" - co ¿~ -r r ()":) --o~ I o=r ""'J ~ O"<D cO 0 --0 c -. - 3 0 0 0 ò ~ 0"0 O"^ <.Ò -<3 Q:3, - (/) =.<D <./> ^ 0 -- -<~ r) ::; 0 C1J õ' 2 co 0 (1) 0 OQ --.Jroo c - r 0"0 D ~ ~ CD c.o r:J Ò :J c-;:¡ ;:Jo.:J Œ- ð'a. Œ 0"0 -- cr> .... 3 Ò -<0 '0<./>0. 0 0 0 ò .... .... ~:::." :J -+ 0 0,::, -< c;:J o^ > :J -< :J -< C -< - (J) I) .... ~ 0 ~() §8' õ' 0 '" () () 3' "', ~ :; ~...- 00 0-+ 0 H z~ .... -:J' <'D CD ~ 0" c cr> 0 C,;.) ~g 0. ~ co '-I '-I '-I I\) ~, 0 0 0 C,;.) :::. 0 C,;.) ~> Qu 0- ^ h U, W :.0 § o cr> '< '" '-I c::IC - .... I\) 8 0 (J1 zC¡; cr> 0 () 1J 0- I\) (J1 -0 - -+ Q '" -0 <'D -- '< .... '" ()z () :J õ' -....(0 v 0. ~O ~. 0- D õ' ~ Q.c :J r- -n -+0. 2- 0 (¡') ~ ...- r- -n :<(0 :J ¡;:; (J1 ~ ...... ...... -0 æ< ~ Q co 1J -....¡ -....¡ -....¡ :::. ...... ...... -0 Oø (J1 -0 (J1' '-I /'V '-I 0 ::IC- 0 ':::J' U, :.0 § § ÒJ b I ~8 -+0 0 -0 ~ - Q :J /'V C,.) -....¡ ...... ...- 1J 0- 0 co 0 , 0 Q Q t:Ø m I Q- c: :J':7 =+ ,71 0' c,,~ -0 o.~ 3 0 0 -<cn- ~= <D 0 G) .....m= 0Q" :J à. !!¡ O::ICc - ~ .....<C ~Q ('[) ~. 3 t:Ø ~ZG') ~ ~ 0 0 =c¡)!!1 Q= c: (¡') ~ 0 -- (/) -' ...... ~ ...... (J1 ~ c."cn ('[) .- - .... <D 0 ~ :8 0 -0 (J1 ~ t:Ø CO> S' 0. 3 /'V Q -0 c: G')."Z ......:5 0 '" G) mcC :8Q. , ..... r- < ~ "'>0 OC a: ':::J'o. m::j." ocr> Q ::ICO"" "'" ;~ '" C v; (¡') ~ ()Z::IC Œ~ 0" co ...... I\) ...... ...... >cn~ <D~ ~ I\) -0 I\) '" ~ <D ('[) 0 0 I\) '-I co .~ "'cn- .., '" 0 w § N § N ...... --z Õ ~ ^ ~ ):~(j) ~ "-.J :::. ~ ~ 1"\ ~ -0 - u.. ~ (-~ <.n>w 0."- =? ~~ ('[)<D C C - .,,::ICC 0.3= 0 - I ':::J'<D 1J ".....(j) <Dr <D OOm .... Q , ~>~ <D"^ Q I~~ -<D :J (¡') I~ >c Z> 0- Q. !'V ...... ...... ~ !'V ~ ~o rQ ~ mG) Cz Q :J 0 /'V /'V ~ (J1 '" "^o. 0- -0 <..., /'V (J1 ~!!! (J)C ~--o 0 >,. ~." OC - Go ':::J' >m :Jcr <D ~ r-::IC 0.= ..... J;;() (1'>-0 3 oC: 0 (¡') ; ~> ucr - (\ ~ ...... m~~ ......" ('[) a <D ~ CD W W :t- 0-< ..... -0 '" >): ã ...... ...... '-I ~' '-I ~~ == tn'" ~ /'V ~ '-I CD _ Z(J) :Jcr 0, ...... N ª b N (Qc /'V ~ (J1 /'V CD --0 >~ cro. -0 ...... 0- 0 z.... C(Q '" G) ~" 0.(1) mQ (Q- >~ (1)Q. (novõ -0 cm Z -<D ov,g> Q", C ,,:J (¡') CO,... ...... (¡') ~ ...- ...- ...... C,.) -<0 (J1 :0 0 /'V co -0 ~ ~>t:Ø .....- ~ ...... b C,.) '-~ ~ ~ J:!C -00 0 ...... CD 0- <.,.) 0- >g ~:J -0(1) !!I ......'(' . =".~'-', : :- ,'-. ~ ! l ~ ~ 1 C L ~ : =. '. '.\ y: ( ~ ': . . \C . Ï' '- ~,C'~~":: Ci"'~ ~ ¡.. t i ;-'t Buèiët', 9C:-91 ( ~ -: \: C ":: City of D¿lr~y Ef~ch ':_:"7 r,'-I '! -'....., '- - ...... Fi:r2S-LC'S5¿.S D,CJ ~~Oi."'-?l:5-:(l~~t FEes 1.,,5(:0 ?¿St;l'.:t.;S ?C'~t2ge I,C:';) ~"",cc-¿-Co;,Ür 4,5CJ I;1cc~¿-I¡-:têrest 5 C'O ---- TOTJ..L l\CO>:£ ~,-58,ü:<) OPE~~~Tl'~G E\?HSES 8aJ aies ~:¿2,9~3 Payroll Té.:>:es 18,5f5 I;1surance-~Edical 30,9!.2 Taxes-UnecploycEDt 113 Pension Plën 27,3S6 .!.åult Boo'r:.s ~O,L.OO Juyenil e Books 4,500 Aud io & Visual 2,0:;0 Perioàicals 10,500 Accounting & legal ¿,5JO Dues & Su~~criFtions 175 Ins'U!2~ce 12,6~5 ~rF-r;::.ting Fr:"íf'-¿.....t (-'ò~-,t.\ S, G:~. rost26~ ' to ~ ~' ..:..,............. Printing : 5:1 Repairs & Maintenan~e (bldg.) 19,623 Rental Land I Special Activities 300 State Sales Táx-Copier 2':'0 Supplies 6,0:: J Travel & Convention 6C;:) Utilities 24,E30 TOTAL OPERA1lNG EXPE~SES ~~58,OOO ( -- - . · . ------- ---- ~ DEL~~Y BEACH PCBLIC LJ3RARY ASS~., I~C. Proposed Operating 3udget 91-92 I:iCOME City of De1ray Beach $:'66,560 Fines - Losses 12,000 Non-Resident Fees 4,000 Reserve Postage 1,435 Income - Copier & FAX 2,150 Income - Interest 3,000 TOTAL INCOME $;¡S9,145 OPERATING EXPENSES Salaries $262,622 Payroll Taxes 20,090 Insurance - Medical 31,891 Taxes (unemployment) 114 Pension Plan 27,046 Adult Books 45,851 Juvenile Books 4,500 Periodicals 11,500 Audio & Visual .... 1"\,-...., " lilli' ; Accounting &'Legal 4,500 Dues & Subscriptions liS Insurance 12,754 Operating Equipment 7,723 Postage 1,950 Printing 600 Repairs & Maintenance 19,625 Rental Land 1 Special Activities 300 State Sales Tax - Copier 240 Supplies 6,500 Travel & Convention SOO Utilities 2S,363 TOTAL OPERATING EXPENSES $489,145 \ ___ _ ,~t ,... ;:; n "'d './J r:1 ,.,.::> :::-:: ~ (t "'d "'d "'d"" ~ ,.,. r::r....; "" ~ ::>;:::: c¡ 'T1 ::> .....:.: './J ,..., =' C. =- "Ì ..... Co¡ ==- :3 =' =' r¡; ,., '1 C "Ì ro :;¡' 0 :::.. "Ì r. 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'< I') ~ CO~PARISON 91 AND 92 BUDGETS Dollar j, 1991 Amount 1992 A:-;unt Difference Differe:1ce Salaries - 242,943 262,622 19,679 8'" ,~ Payroll Taxes 18,566 20,0:) 1,524 8% Xedical Insurance 30,942 31,891 9i;9 3% L'ne_,ploy;:-.ent tax 113 114 - - Pension 27,386 27,0~6 340 - 1% - Adult Books 40,400 45,851 5,451 13% Juvenile Books 4,500 4,500 - - Audiovisuals 2,000 2,000 - - Periodicals 10,500 11,500 1,000 9% Accounting 4,500 4,500 - - Dues 175 175 - - Insurance 12,666 12,754 - - Opr Eq (Haint) 8,996 7, 723 1,273 - 14% - Postage 1,958 1,950 - - Printing 561 600 - - Repairs & Maint(Bldg)19,623 19,625 - - Rental Land 1 1 - - Special Activities 300 300 - - Tax Copier 240 240 - - Supplies 6,000 6,500 500 8% Travel 800 800 - - Utilities 24,830 28,363 3,533 14% $458,000 $489,145 . ,.... ....,,....,.... > ..... ~ -< ( < ...... -- b ~ c = ~ .....:3: s- r--- ~ 1-ooO¡ ~ .... ~ rt n ~ :. ..... ("J:::3 ' Z .., _ ..... 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""0 Q)'" X ::2 =- !'-"": QJ ?:'" _ ""C '.n ~roro M H tr."O r:¡ ::Iro I-'t"tf-io o.n 0.> f-ioo.en ..,n "0 <n_ "". -C::I OQ'1 roC/) :renl-'f-io ~I""ro ~n'-< 0 n C1' 0 t"t "O:St"t "o,...·roro::lo.> 1":00'"1 c..r.¡; :: 0 ~H <: (0 '1o.f-io I!)- tI1OQ:S Z('1 = ~ -.,-. _ ~.. 1"1 u..., r""'I :.. c.. _~, n,...· ~ "0 '<oIJ I"T t"t'< OQ90? 3'1("I"JOH ......"".eno.>l -OM ro r::r.... :r '10 0.> ro 0.>::1 ro"O ~::Iro"O :r ro .,.,..... 0 0 0.> '1 cr. ::I ::I '1 < C -:; Q'Q '1 ,.... ,.... "0 ::I "":S::l <:s 9:S n It t"t cr. ro '"1 ::::: <.., ""I"'" t"t -Q'Q f-ioro 9f-io:r ::I....:rnl-'n -"0"".0.> 0::;- "0 - 0 enl ....:slt! t"t::l....:r cn .....3 ro,., < _t"t,.., C 9 :SOQ 0. ,..,>ro C1'o.> ::crro_ o 0 ro::lO 0.>0.> OQ C 0.0 H::I f-ioen ~H.... ~t"tCf.l.., .... C1' _:S C/)_ f-io,.,ronoro ....Qcr' roo"" 3 cO" C ,..,roro CD3'iI!)OQ ~n:s'"1 :r. C U'; ro "Iro.... cr."':I oen~ "Orot"t~ '1Q 0.0.> HM' ('t 3 - M'C '1t11 Ho.: 0.>0. '='0.>.., "".::;- 0. C1' i::o.> c.. 0"0 ....Q 0.> ro"Oo. ::::n"O,< t"t ro r-cr.... '1"0 <0"" '<o<n:r.... ~nc I!)Z t"t 'i~"""::I ",,·ro Q:SM' en...,o 0 ¡-o.t"t . roO"c '1~ 0 :n cr:¡ ~ roM' nenl!) HHro..... enl-'U'; 0.> t"t :r::l 'en Q . '"1 0 ::I C 0 en 0 en 1-" ro n(,.., f-io c.;,., ro '''0 t"t I ::Itt9OQ::I n '<0 C "0 HO >< I-' f-io en (1D,<_0.> t"tQ.... '1::1 C/) M' 0.> 0 n t"t en 00_ Ot"t.... t"t ~ 0. -= "0 r: '<:S... -. "0 0.> '1 ,.... OQ r; .... C'1'" en.... 0 :;CQ::IQCII t"tOC QO...... 0 cr.o f-io .:S 0 ro'1eno.o.'C :r::l'i ....,.., f-io "'"0. 0 00 ...... ......n roro ro ro :s 0" r:c.., ,<:r'C('tC/)n 0 ....,.,.., Q.,n ,.., 'C QC:S f-io o.""t"t :;:r 0.> cr.!': Q '1 CIIenO"o.NI-1'\ Q:r OQI!) '1 C1' a 0 cro......Q+.... t"tC/)'1 - '< .., 1':"0 ¡-o. O? C"Cllf-io::l-n QQO "d 0 '"'.., ...... '1 I..,¡. CIIQQ. 0"9C QQ n CJ ~o .... = 1!)C":rI!):r QI!)OQ ::II-' 0 0. ,.., ID 9 n,<ro'1 0 en.:r 0.9 0 ro ro tI1 9 ..,. 0.11>...... I!) "0 .., en f-io C11C1'·0. f-io .... "O~ ro rn o:s 0 0. 0 3 r;1!).., cr' f-io 1-1'\ QQ 1-1'\0 CII Q ..., "0 OQ 0.> :J C O?:" "0 '< H <n,., :n::s "0 ,.., ..,...... ro " I!) "".:r..... It CJ Q 0 f-io n < :r 3 0. <...... t"t" _ en ..... 0 ro r: rot"'" It 0 '1 Ot"t It H :: ..... en ..... .c 0 'C '1 en r.D c: t"t,., ent"t . C :s 'i ID. . a :r 0.> 'Cro f-io Q CII ID ID '1'" Q'i ::s...... I ID CII ID f-io no.> 1-1'\.... c.. r.D Q . ro 0 ID n 0 t"t C n CII ::I '< '1 '< 'i :r 'r of C~o'nmercc April 9, 1991 - It.tt . .J 1" l--- A ' , 1/ 1: r t Mr. Dave Harden PR 1 ' City Manager CITy 0 1991 100 N.W. 1st Avenue MANA Delray Beach, FL 33444 GiR') , OFFICE Dear Mr. Harden: As you know, we have formed the "Del ray Council of 100" specifically for the purpose of economic development with a focus on bringing firms to Delray Beach who will provide employment as well as increase our tax base. We are making the request that $20,000 be placed in the 1991-1992 city budget to supplement the funds we have raised from the private sector for this project. It is suggested that we contract with the City to use these funds for economic development. Your favorable consideration of this request is deeply appreciated. / .Cordially, , ' ..-:-7 'ì/1¿-t........I-¿---({ ¿'Ý\-~ t an Bu ns-' Chairman Delray Council of 100 c. c. City Commission ! (;J AC':,õU..;)ITfO -....-..- -...... · ~ APPLICATION FOR CHARITABLE and BENEVOLENT CONTRIBUTION REQUEST CITY OF DELRAY BEACH ~ l. NAME OF ORGANIZATION Airi To Victims of Domestic Assault ADDRESS P.O. Box 667; Delray Beach, Fl 33447-0667 CITY Delray Beach, FL 334447 PHONE (407) 265-2900 CONTACT PERSONS NAME K;:¡ti p Harrison POSITION WITH ORGANIZATION Executive Director GRANT REQUEST $ 25,000 2. Does the organization meet the following criteria? X (a) Incorporated, private, and non-profit X (b) Tax exempt status under IRS Code 501 (c) (3 ) X (c) Not a private foundation X (d) Charitable contributions to agency are tax deductible X (e) Charitable, health, or human services are delivered to residents of Delray Beach X ( f) Volunteer Board of Directors is the governing body X (g) Agency has current affirmative action plan X (h) Independent audit is performed each year X (i) Annual budget is approved by Board of Directors 3. Does the organization address any of the following priority needs? X Substance Abuse Treatment afd Prevention (Referrals) X Alzheimers Services(Referrals X A.I.D.S. Services (Referrals) ~ Affordable Health Services (Physical &: Mental) (Referrals) Affordable Day Care x Transportation x Housing Foster Care/Placement x Community Service x Educational or Cultural Enrichment Program X Spouse Abuse Emergency Shelter YOU MUST BE PRESENT WHEN YOUR REQUEST IS REVIEWED -1- f , . . 4 . How many participants are currently utilizing this agencies program? (Within the City limits of Delray Beach?)~ ~oL ~ the total p:p.liatirn is utilizirg this agercy, within the City limits. 5. What is the amount of you~ request? $3,ŒD 6 . For what or how wi~l the req~ested. fund~ u~ed? Please exp la in. 1h2 ft.rds teirg re::µ=stEd \{.ill t::aEfü tiE rramta".an:e arrl qE'8.tirn of the slclter. SeeEAarrlEB 7. How will the City's Contribution impact the agencies operations? 1ÌE City's crntrih..ltirn will have a ¡:ositive :irrp:r:t C.t1 the agax:.ies qE'8.tirn. TIris yær aJt' reeds are rmre critical the sœlter is full \vith a wri.~ list. See at ta::±rra1t 7 8 . From what other sources does your agency/program receive funds or donations? Please explain. See att3Chænt 8 : 9 . What is your agency/program's total budget? Please explain. See atta::±rra1t 9 CITY COMMISSION Date Reviewed: Vote on the Request: YES NO Approved Denied MAYOR DATE CITY MANAGER DATE -2- - . . 6A. ATTACHME~T The "funds that Aid to Victims of Domestic Assault, Inc. is requesting from the City of Delray Beach will used in the following manner, twelve thousand dollars ($12,000) would assist with paying part of a counselor's salary plus fringe benefits and the remaining thirteen thousand dollars ($13,000) would benefit the overall maintenance of the shelter. The thirteen thousand dollars is broken down for maintenance in the following way ; one quarter of the shelter utility bill would be paid for with six thousand dollars ($6,000); three thousand two hundred dollars ($3,200) would pay for ninety-six percent (96%) of the external maintenance of the shelter; one thousand eight hundred dollars ($1,800) would pay for water and sewer bills; and the remaining two thousand dollars ($2,000) requested would pay for the monitoring and the maintenance of the fire alarm, the smoke alarm and the sprinkler system. . . 6B. ATTACHMENT REQUEST FOR FUNDING APPICATION 1- SALARIES/FRINGE BENEFITS $ COUNSELOR 11,000 FRINGE BENEFITS 1,000 TOTAL 12,000 2. UTI LITES 6,000 3. MAINTENANCE 3,200 4. SECURITY/SMOKE ALARM 2,000 5. WATER AND SEWER 1,800 TOTAL FUNDS REQUESTED $25,000 . . . Justification Aid to Victims of Domestic Assault, Inc. (A.V.D.A.) has strived to offer a total program that directly benefits the persons it has made a commitment to assist. In the past six months, from September 1990 to February 1991 over one hundred and eighty-five people were put on the shelters waiting list. Month 1990/91 Women Children Total September 90 8 16 24 October 90 8 5 13 November 90 16 18 34 December 90 8 21 29 January 91 18 23 41 February 91 24 20 44 Total 82 103 185 Families Children People Alternative shelter/housing had to be found for these eighty- two families that had requested shelter from our hotline. Many of these families had to be put into motels and others returned to their violent situations. Our program has been extremely successful with providing families with becoming independent and making choices to lead non-violent lives. Unfortunately these support services were not available to these eighty-two families because of the lack of shelter space. Palm Beach County is one of ' the fastest growing County's in the state of Florida and the demand for housing and social services are critical. Family violence occurs in all socio-economic levels and Palm Beach County is no exception. The shelter has provided services for this diverse population from urban to rural; poor to wealthy;from tourist to migrant workers, including permanent residents. The services that have been provided have been excellent with less than twenty-five percent returning to their batterers. The need for the additional space is compelling to serve this specific homeless population and maintain the high standard of support services that the shelter offers. 8. ATTACHMENT ~ INCOME SOURCES 1990/1991 1- GENERAL COMMUNITY CONTRIBUTIONS 2. PALM BEACH COUNTY 3. HOUSING AND COMMUNITY DEVELOPMENT 4. HEALTH AND REHABILITATIVE SERVICES 5. AVDA THRIFT BOUTIQUE 6. CITY OF DELRAY BEACH 7. UNITED WAY - SOUTH COUNTY 8. H.R.S. Attachment 9 . BUDGET TOTAL AGENCY REQUEST BUDGET Salaries 11,000.00 175,604.00 Fringe 1,000.00 22,000.00 Utilities 3,200.00 21,200.00 Maintenance 6,000.00 6,200.00 Travel 3,100.00 Office Supplies 9,100.00 Professional Services 9,000.00 (Accounting and Audit Fees) Building and General Liability Insurance 12,000.00 Director's and Officers Insurance 2,000.00 Client Supplies and Expenses 28,650.00 Security Maintenance 2,000.00 2,000.00 Garbage Maintenance 1,800.00 1,800.00 Postage 1,725.00 Publications/Education Materials 1,500.00 Licenses/Fees 700.00 $25,000.00 $296,579.00 ""I PROPOSED BUDGET 91/92 ~ Salaries Executive Director $ 33,600 Admin. Assistant 21,000 Social Worker 22,500 Counselor I 21,000 Resident Manager 18,900 Night Resident Manager 10,900 Volunteer Coordinator 10,000 Secretary 10,000 Therapist I 13,104 Therapist II 10,400 Replacement Night Manager 4,200 Total $175,604 Unemployment 5,000 Soci~l Security Match 16,000 Health Insurance 6,000 Directors/Officers Insurance Building/General Liability Insurance 12,000 Workman's Comp and Employee Bond Ins. 2,000 Audit Fees 8,000 Accountant Fees 4,000 Shelter Phone 8,400 Pagers 750 Electricity 8,000 Water/Sewer 1,800 Garbage Maintenance 3,200 Office Equipment Maintenance 1,000 Miscellaneous Maintenance 1,500 Building and Ground Maintenance 1,500 Postage 725 Postage bulk 1,000 Renovation/Rehabilitation 2,000 Equipment ~ 2,000 Printing/Duplicating 1,000 Office/Bookkeeping Supplies 1,500 Publications 1,000 Training/Educational Materials 500 Fees/Licenses - Membership Fees 700 Travel Out of County 300 Travel In the County 1,000 Conference Fees 500 Conference Expenses 2,000 Client Supplies 1,500 Prescriptions 1,000 Food -Client 8,400 Client Travel 1,000 Chi~dren Supplies - Cable 300 Client Medical 2,000 Petty Cash 900 Smoke Alarm/Fire Alarm/Security System· 2,500 Conti gent Expenses 5,000 Discretionary Fund 5,000 Total $ 296,579 "",1 . /Îllternat Uevenue ~ìf~1 vier. ')ppar \nIPnt of 'he Treasury lJis\tlcllJit ectur Ulte: AUG { 1 1985 ~ ",,,,,'ny'" Id8t1t11leIUolI Numbert 'jt}-2/,86&20 ^ccountl"l rerlnd £ndh'l: ~; (' I' t ern her J 0 r (I IIlIdlltlO II StltUI CIUllflcaUon! 11O{b)(1)(A)(vl) r. 509(8)(1) ... Aid to V let Ime of ""I!\~!: t J e ^rlvllnee "u",,« "erlod:tV.~¡ Begins January 2 I tillS !l1It1 Ends Septemher JO, 1986 {~ Ass8ult, IlIc. ""'.on to Contllct: . \70 NW !:lnnlsh n I v er 11011 I cvn rd " H. V, lIeter/IrJ Suite 1 en"lfI!;t T"If'photle Number: Boca Rnton, f'L JJI, II (I,ll!') 221 -/.5 16 FIle Folder Humber: 'iIlIlO(,) H,l - fJonr Appl1 cnnl r Ðased on il1follunUon supplied. aud eS!HJlnillr. V 0111' OlH"'!\lloll~ will be as sleted In your nppllcatlon for l'eoognil1on of exemption, we 1J!\IJO dolet'milled you are exempt. ft'olft Fedet'nl incomo lox tinder seolion 501(0) (oJ) of tlln IlIlonlOl HClJollue Code. Becnl1se you nl'o 0 tlewly oreated orgaulznt lOll, wn LIf'" lIot IIOW nlOkt.ng n filial detormlnnllon of YO"I' foundation slalus Ulldel' nonlloll nO!I(n) of tho Code. lIowever, '.. wo hove determilled lhl1t you COlt rea!loltablT be oJtl'''clod to ho n pUblicly support.ed or'gonholton descl·J bod ill seotion 170(b)(1)(^)(vl) & 509 ( ,,) (J ) . Aveor'dlng!y, YOII will be treat.ed as e pubUldy 9I1PPO,'l"d o,.p,nlllzollon, Dud not "9 n I'd vole foundttt!oll, durillg all odvance rulillg period. This e<1vnnce l'u11ng period begins 011 lha date or YO\ll' inception end euds all tho (hllo !JltowlI obove. WI thll1 90 dny 11 n fl e I' the end or your advnllc e ru 1i IIg po r-1 ad, you nlllst. submit. t.o us informallolì rreodod to determine whelher you hnve nlol tho I'uqulr'cmanls of t.he applicable sUpport lest during the advanoe r-ulillp; per·lod. If you esloblish t.het. you hove beell 0 publ1c1y 94pported orlanizat.!on, you will be cl~sslrled as a seot.lon 809(a) (1) or 8091a) (2) orgallization a! 10nø 89 you contillue lo meel the "equirelDents " of the applioable sUpport. test. It you do not meet lhe public support reqult'ellents ";'~ dudnø the ndvanoe ru11l1ø period. JOu wl11 be clo!1s1fied as n pl'!vale toulldat.1ol1 tar tuture pI~lods. Also. it you are dlau1t1ed as a private foundol1oll, you w111 be lre8led 81 8 pr1vele foundation troat lhe dote of your incepl1ol1 for purposes or UOBOhS 601(d) olld 4940. / Or8ntors and donors lIa, 1'11, on thl det.et·miunl1ol1 thot you OI'e not e privete toundaUon untU 90 duys Bftll' the end ot Jour Bdvnnce ruling pedod. It you Bubmit , lhl requlnd informaUon within t.he 90 da'.t øroulor9 Bnd donors mny oontinue, to tel, on the 8dvonoe dete"mln8t1on unt.il the. Ser-v ice moke!J n final delel'mhlblion 01 yoUt toundßlton SlDlus. lIowlvel', if noUae t.het. you will 110 10nge1' be .trealed as a seotion 509(8)(1) 01'8an1lla\1on is published i1l the Inlernai Revenue Bullel1n. ørantors nnd dono~1 bIBJ not rel, on thi9 delermluot.ioll nfter t.he dat.e at . luoh þubU cat.1 0", Ai DO, a ørontol' or donor may not rely 011 lhlD determinat.ion 1t he , or she was In þurt rosþonsible ror! or we8 awore of, t.he nct or failure to Dot thet ¿'. t ,. t'Bulled 1n your 109S of section 09(8)(1) 9t.olus, or ncquired knowledøe r,,'- lh8t. t.hl 1uternal Revenue Servloe hed øhen nolioe lhol YOll .ould be removed frolD ~i~ olaslttlcollan 89 a 91cllon 509(.)(1) ol·gnnizutloll. ~, : lø".,} ;'i,. P: u. ... tOil, A"anll, OA 30310 ú,·· letter 1045(001 fRev. 10-83\ " " ~, C' ~;~ ; ( ) '''II :1 II t II ':" '; " ( . 11'ltllll'1,. IJI YOUI' 11"11'0:1'1';. ,'"'" \" , '\1 . "" II"-'Lhol\ or o pOI U II 0 II 01l""R81 1,lnll!'O lot 11'1 111111'11' :10 wo COli cOII!Jldør tllO ,,' IneL or !!H' Chlll1P.O 011 your ,.emfJl IIlnlllo alld fOIll"Int, lOll !)lotu!J. A1!Jo, you !1hnlll.1 I.llfolm \1!1 of nll chnllges 111 YbU~ lIo.e Ö~ ndd~o!1!1. t As of Jnllmu',. '. 1')1\1. yoU nr'e 11ablo tor tnx,,~ """"1' 1ho Ff,,'ol'ol 11I9UJ'OtlOe 'Uonlrlbult.o'H' Acl ( !1" r.... II I ~ncurHy toxen) 011 romll""",,!,lolI of '100 01' mor'o you poy \0 IInoh of y'''Ir oml""Y""~' II",'IIIp, n enlendnl· yen,'. Y"II """ ""I. .t \nhl ° lor' tho., lox 11II1'0!1"d ",,,101' tho f,"!".,,¡ lI"I!n",loymetlt Tnx Act (F\!T^I. flr'Rtlll Ton II Otl!1 t,I",', ""0 IIol !"'Ivnl,, roulldnlloll'! '" n lint :111" " "c L to tho oxoloo lflxo!1 \,"der Chnþl f!" 'I? f} I tll" Colle. lIowover, YOII "'" 1101. I\1ltollmtlcIIlly oxenlpt. from a UIO r Fedo .'n l exc I !!11 I 'U:I1'1 . tf you hove nny qUO!1tl.oll'! nhollL ox!d!]o. omploymellt, or ather Federnl tbXO!1. ,.1 nll!tr. lot U9 know. lJonol'!I Inny de!hld I!nnt d bull on!! to you 09 prov I II,,,, In ~{>cllon 17U of the Code. 'j<Þeque!lt,a, leBooies, !1twl!\o!1. tron!JCers. or 81tt.ß t.o you (11' (nl' yom' UBe nre ~~"d.ðUol1bh ht· Fed,u'nl n~lnle sud 81tt tox purpoge!J if thoy moet lhe npplloobh t.t,to.,hlous of nòl1o"i1 2005, 2108. butt 252a or t.he (!o,'". .. ~ , . You ore uqutl'ntl to file Form 990, Ret.uru of OI'r.nlliMt)oU Exompt fl'om Il100me . teXt onl, if your 81'O!H1 recoipts eooh yeRr on 110s'nll\lly 11101'0 thi:m $25,000. !to relurn is tequ1red. 1l mH1t be rUed by lhe Unit dny of tho r 1 flh month nrler the end or ,GUt onnuèl nccoIIIllJlIR perIod. The 10_ 101110/'101 n lcllnUy or S10 n dnf. up toG B mh~lmum of 'b.ooo. whot! n 1'f)lUrn 19 Uhð 10te, uule!HI th",'o 19 T{!n!i{!nnbltt oBUB' tor the deln\,. ¡h, ;: , You nt'e .10t t'tHI"I t'o" to rUe Federal lnaomo t'nt r'ottll'''!1 ""less you nt·e lIubJeot. '. "lò lhe lox 011 Um'eInlnð t,\!1tneBS Inoome under Beelln" rHl of "'1ft Codo. lr you or, ~¡JIU"JeOt. h lhl!l tox. Y"II mll!'ll tHe nn inoome lox I'''LII'II 011 FOI'm 990-t, Exempl ,~; "Ol't"ulIl8t.1.0t1 husll1{!!11 J IIcomo Tax l1eturlt, In this ) ol t.nr·, w"" ni'n lIot tJetermlnlll8 ~: '."ether.:8t1y or ,oUt' ''''''!1''''t. or proposed oollvlt.le!1 'nn 1I",'n'nl,"I,' tlnl1e or ""8111898 ,- fila deftt.eð 111 øealloll "I;' nr the Vodct. You need nn @m,dnYOI' lrlenlltlcot,1olt 11umber nVII" 'f ynl' hove ho omptoyee9& It nn em"loyer Idn..l1 fI f!nU nft 11IImber wn9 not enlé"ol' 011 Y""I' 0'1\111 cnltoll¡ n IIumber .Hi be ft9!1tRlled to Y01l n.,,' yòu _111 be Bd~lBed ot t t. rlen!1" 1I!le lIlnt. /lumber on aU t'elm'IIB you flIt) 0111' lit n11 corre9fJondenoe with the llltlnl",l HevolI\)o Ser.,loe. nectsUS8 lhh loll,,,· oOIlId, help resolve ony '1l\o!llIotl!1 nlront your exempt st.otus anlt found"t. toll slnlll!1. Y01l rlhou1d keep it 1.. YOllr' ,,",mnuent. UH1 0 I'd!t. , It you hove nllY 'IIO!IUOIIS. þleose ooutBOt. lho 1f\I'!10n ..'h"!1" nomo nnd leleJhone I flUlnber Sr8 shown lit tho hunt'''1! of lith lelter. 5111coI'o1y your'!}, . J~~f:fL. ). " . . - .', .. -, ' '" , ~"'1 . \' t,: ~ ." ~' ~'~~ " leUer 1046(00) (Rev. 10-83) ." . ~' , f¡:,_. ;1 () () 0 . 0 0 1-" 15: (1) c: c: ~ ~ :::1 :::1 (1) < C\) C/) C/) (') 1-" "0 (1) (1) r1' C/) I-"-~ --~-o 0 C/) 0 0 ~ ~ r1' ~ ~ '< H H H ~\ t::C H 0 /"'.. C\) » ~ 1-" 0.. 0.. 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Y",MtS"C ~l'''C April 25, 1991 Yvonne Kincade Budget Director City of De1ray Beach 100 Northwest 1st Avenue Delray Beach, FL 33444 Dear 'Ms. Kincaide, Aid to Victims of Domestic Assault, Inc. , is requesting funding from the City of Delray Beach for the fiscal year 1991/1992 in the amount of $25,000. The shelter will use the funds from the City of Delray Beach for operations and part of a counselor's salary. Attached is a copy of the total agency budget as well as a line item schedule where the City of Delray Beach monies will be allocated. If any additional information is needed please feel free to contact me. Sincerely ---:~ .~~ Katie Harrison Executive Director A United Way Agency P.O, Box 667 . Delroy Beach . Florida 33447-0667 . 407-265-2900 " ,~ - APPLICATION FOR CHARITABLE and BENEVOLENT CONTRIBUTION REQUEST CITY OF DELRAY BEACH ~ l. NAME OF ORGANIZATION MAE VOLEN SENIOR CENTER, INC. ADDRESS 7515 WEST PALMETTO PARK ROAD, P.O. BOX 2468 CITY BOCA RATON, FL 33427-2468 PHONE 407/395-8920 CONTACT PERSONS NAME HELEN M. RICE POSITION WITH ORGANIZATION EXECUTIVE DIRECTOR GRAJ.~T REQUEST $ 5,000.00 2. Does the organization meet the following criteria? YES (a) Incorporated, private, and non-profit YES (b) Tax exempt status under IRS Code 501 (c) (3) YES (c) Not a private foundation YES (d) Charitable contributions to agency are tax deductible YES (e) Charitable, health, or human services are delivered to residents of Delray Beach YES (f) Volunteer Board of Directors is the governing body YES (g) Agency has current affirmative action plan YES (h) Independent audit is performed each year YES (i) Annual budget is approved by Board of Directors 3 . Does the organization address any of the following priority needs? NO Substance Abuse Treatment and Prevention YES Alzheimers Services NO A.I.D.S. Services NO Affordable Health Services (Physical & Mental) YES Affordable Day Care (ADULT) YES Transportation NO Housing NO Foster Care/Placement YES Community Service YES Educational or Cultural Enrichment Program YOU MUST BE PRESENT WHEN YOUR REQUEST IS REVIEWED -1- . 4 . How many participants are cur~ently utilizing this a~encies . program? (Within the City limits of Delray Beach?) 065 1 31 6 T !tart.6 poJtta..tio n; T49 Home ect!te ¿o!t ¿!tail etdeJtly; 600 edueá¿cn/ . ,~o e{.a.Lc:LLt¿c n 5. What is the amount of your request?$5,000.00 6. For what or how will the refuested funds by used? Please exp lain. Loeal mateh doUaJW o!t oLUt State govVtnment ¿unM - to ex.pand .6 Vtv¡ee-6 ¡n the Vei.Jr.ay Beaeh Q,'1.ea. 7 . How will the City's Con~ribution i~act ~he agencies operations? The ¿unM wil1 enable CL6 0 p!tov.{.de mo!te home eCL'ée .6Vtv¡ee-6 to the 6!tail etdeJtly ¡n VetJtay Beaeh. B. From what other sources does your agenc~program receive funds or donations? Please explain. Fe Vutl, state, Pa.i..m Beaeh County, Cily 06 Boea Raton, Uwed Way and p!Úvate dona..tiort.6. . 9 . What is your agency/program's total budget? Please explain. (PieMe .6ee a.ttaehed) CITY COMMISSION Date Reviewed: Vote on the Request: YES NO Approved Denied MAYOR DATE CITY MANAGER DATE -2- , . . § OOJOJ o ~ ~ <.0 m M Z ~ ~~æ ~ - o cI: 8 8 ¡:: ¡:: 1/1 I() I() 0 I() ~o ,...:,....- or-; c.:I Z N - o~ ~ ....o IDa: c.:I § 0 0""'''''' Ir> I() N ,.... 1/10 N N-OJ z~ r-; .¡ "":aio 0- ,.... ,.... N2 ' æ::ï oz :t:~ S< OJ CDMI() 1/1 CS CD CD ~ If) a:2 ,...: ~ ~~~ 2~ ,.... N ~N;: Zc.:I ' Wo 1/1 a: a.. ~ ~ 8~S< ~ S< ~~~ a: N NCS¡¡'¡ CD CS CD,....ì:!í o 0 ~~~ ai ~ ~ri"": a.. ~ N ,.... N ,....~~ 1/1 N M ~ ~ Z Q) cI: Q) a: ~ ... CD ex) OJ 0 g a..:D :D:D Q) ffi:ß :2:ß ,.. (J"'" -- > 0 u. CD §§~ 0 8 CX),....m 01 N - ,.... 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C"m ~ge 0 ~~~ . ~~m 0 m~ " -<~O ~ . :D ~ ~~~ ~ ~ "::I~ z VI ~;D Z 0 ~ :I: ¿'~rn" o~ :I:O ~ Dm !i! ~ " ~VI ;J!¡~i iJlm ~~~ ~ DD~ _ m 0 m D 0 m U. ,. ~ I ~ ,. g¡ ~ 8 In m Z g ,. Õ m -- \ "' ~ (~~~.:.-. -r . M V IS· C t I 1515 West Palmetto Par~ Road . PO Box 2468. Boca Raton FL 33427-2468 ae 0 en enlor en er, nc. 407.'395.8920 407736-3820 FAX 407338-9127 . April 3, 1991 l\ 1: L' >- 1:, -:- '-9 I V .E.f~ Mr. David Hardin APF? Q 19 City Manager '-' 91 CITy MAN _ CITY OF DELRA Y BEACH AGUts Or:F¡C[ 100 N.W. First Avenue Delrav Beach, FL 33444 Dear Mr. Hardin: Please accept this letter and enclosed application as the MAE VOLEN SENIOR CENTER'S request to apply for funding for fiscal year 1991-92 in the amount of $5,000.00 from the City of Delray Beach. Funding from the City of Delray Beach is requested as local match dollars toward the C()~ts assm;iatt:d with the provision of transportation to disadvantaged seniors. and Community Care for the Elderly services for homebound, frail, elderly seniors at risk of insti tutionaliza tior!. In its twenty-two (22) year history, the MAE VOLEN SENIOR CENTER has demonstrated its strong commitment to the provision of services which retlect the communities' needs. We ask the City of Delray Beach to join us in this endeavor. Sincerely, ~ ~,~ Helen M. Rice Executive Director HMR:rks encl. Serving the communities of... . BOCA RATON . DELRA Y BEACH . BOYNTON BEACH . HYPOLUXO . OCEAN RIDGE . HIGHLAND BEACH . GULFSTREAM . MANALAPAN APPLICATION FOR CHARITABLE and BENEVOLENT CONTRIBUTION REQUEST - CITY OF DELRAY BEACH l. NAME OF ORGANIZATION Drug Abuse Foundation of Palm Beach Coun tv. Inc. ADDRESS 660 Linton Blvd.. Sui te 202 , Delrav Beach. Fl. 33444 CITY Delray Beach PHONE 278-0000 and 732-0800 CONTACT PERSONS NAME Ai ton Taylor POSITION WITH ORGANIZATION Executive Director GRANT REQUEST $ 25,000.00 2 . Does the organization meet the following criteria? x (a) Incorporated, private, and non-profit x (b) Tax exempt status under IRS Code 501 (c) (3) x (c) Not a private foundation x (d) Charitable contributions to agency are tax deductible x (e) Charitable, health, or human services are delivered to x residents of Delray Beach (f) Volunteer Board of Directors is the governing body x (g) Agency has current affirmative action plan x (h) Independent audit is performed each year x (i) Annual budget is approved by Board of Directors 3. Does the organization address any of the following priority needs? x Substance Abuse Treatment and Prevention Alzheimers Services A.I.D.S. Services Affordable Health Services (Physical & Mental) Affordable Day Care Transportation Housing Foster Care/Placement Community Service Educational or Cultural Enrichment Program " YOU MUST BE PRESENT WHEN YOUR REQUEST IS REVIEWED -1- . . 4 . How many participants are currently utilizing this agencies program? (Within the City limits of Delray Beach?) ~ '744 5. What is the amount of your request? $25,000.00 6 . For what or how will the requested funds by used? Please explain. Substance Abuse Treatment: Residential, Oll~p.qtif"ntr Screenin? and DaY/Night Services. Substance Prevention and FBrly Intervention Progræl 7 . How will the City's Contribution impact the agencies operations? The bulk of the Foundation I s operation is in Delray Beach. \h th -: the opening of our new Residential Treatment Center in early 1991, the funds would be used to assist in it's operation. 8. From what other sources does your agency/program receive funds or donations? Please explain..s.t;¡h::> , rJ"'\llnt-)', P.r.,..", R"'t-r"In,Tìol't'ay Rp;¡rh, Rnyntnn Rp;¡rh) (In;tpn í,J;¡)'c:) fllnnr;¡;c:in8¡ ;n-¡"';n~ Cr"Inh-jblltir"ln<; 9 . What is your agency/program's total budget? Please explain. §3,7ZJ,3QS (see Attached). - -- --. - _.- ...........- ---.-.- -~----... .. ......!..~--:....;..~.-. ---- -<>-'"- --- - CITY COMMISSION Date Reviewed: Vote on the Request: YES . . NO Approved ., Denied MAYOR DATE CITY MANAGER DATE -2- . ~ ~ - -----~ ~ ____m__; -~._-- ~ r '- ~ ~ ¡ <to.¡"¡~_ ã-;; ~~~~:""':t ii tv-:Þg. ;a ~ z ~!?~;r :J ~ S-~~:~~ ;;; 9b~:' ; þ ~ ~¡"~~ ... ~~~s.¡C) CII ~~þ ~ ~ 6 ~.. 5- ~ ~ ~ ~ ~ ~_ ~ ~ It ~... ~ z c: ~ ~ %1::1. C) ~~~~Õj~ § ~~"T1 3 ~ 5l ~~ ~!~~ ~~ ~ ~;~ 0- Z ~ ~ ht:l ::I s.\II3 §m CI CD::!!;! ~ ~;~ ~~ ~~~~ ~~ ~~~ .. ~ [\II~: ~ ~ g ~ ~ ~ [ :D:5 ~ o:t¡ ::I,.., :; '0 ~ QI ~ CI ~ \II ¡;~ ~ ~ z (;) If> b c ~ ~ m ~ < " 0 ... ~ . ~ · · · · · ~ ~~Ë I~ w ~ Þ '0 (nu,: w w '0 en (D..,. LtI ,þ. 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'" .. .a> '" "'0 0 0 0 ".Þ.w n - '" ... '" '" .. I ... w .. .. '" ..'" .. "0 .. '" .. '" 0 ... '" en ~ - '" 00 - 0 -0 00 ow ow w -.Ja> M :r V1 r1> ~ ;:; ~ .. .. .. .. .. .. '" a> .. ... a> ..'" .-.J W ,., .. ~.. - ,., ~ -~ a> <.0 -.J 0'" -.J a> oa> w ... .. .. - .. '" .. .. .. ... -.J .. '" '" 0'" '" '" 00 0 00 0 00 W-.J 0(J1 ... - w .. .. .. '" .. '" .. - ... .. .. .. .. '" -.J(J1 0 ,., - - a> .. !V i1' ,,þ. .- 0 -.J ¡" -.., w '" -.J '" -.J(J1 ¿;:; U; .. .. '" ..w "''- '" '" a>",-.J '" "'- 00 "'0 -.JO a>o 0'" oa> .- "'0 .. '" '" '" (J1 - .. '" .. w .. '" (J1 -.J .. '" ..'" - '" (J1 '" "'''' .a> !=' a> '" a>(J1 "'- 0 '" "'a> a> '" ¡" w wo o~ ¡" -.J Nt:, '" 0 '" .. "'''' w.. '-0 .-'" ..'" '" W(J1 W '" 00 wo "'0 a>o w'" 0.- - N'" . SITE VISIT REPORT . I\. GENERAL INFORMATION: l. Name of Program: Drug Abuse Foundation of Palm Beach County. 2 ~ ¡.ddress: 660 Linton Blvd. Delray Beach, Florida 33444 3 . Program Director: Alton Taylor 4 . Date of visit: March 26, 1991 5. Type of Visit: Annual Review _X_ Follow-up Visit (Date of previous visit) Substance Abuse Program Licensure _X_ Other (Describe) 6. Names and Titles of Site Visitors: Michele Michael, Human Services Program Specialist, HRSjADM Claretha Reed, Palm Beach County Community Services Program Monitor Mona Sutton, Senior Human Services Program Specialist HRSjADM Steve Walsh, Human Services Program Specialist, HRSjADM Introduction All state alcohol, drug abuse and mental health provider agencies and state treatment facilities, will be comprehensively monitored according to state laws, funding criteria, rules and regulations on an annual basis to help ensure the delivery of quality treatment to all clients. . Monitoring is accomplished using two separate, though '. complementary review processes: Compliance Review and Quality Review. Compliance Review is the measurement of a program's performance in meeting state laws, ~ules and regulations. Quality Review is the process of evaluating structure, process and output functions according to generally accepted and established princ~ples and standards of a qualitative nature. Quality Review is a much more qualitative approach to program monitoring than the quantitative compliance approach. It is through these two monitoring procedures, Compliance and Quality Review, that the state Alcohol, Drug Abuse and Mental Health Program Office helps to ensure that all clients receive quality treatment and all components of the state's mental health system work as a cohesive unit. Page 2 site Visit Report - Drug Abuse Foundation of Palm Beach County ~ LICENSURE COMPONENTS REVIEWED X 10E-16.004 Common Licensure Requirements and Procedures - 10£-16.005 Minimum Standards for Referral of Treatment - X 10E-16.006 Tax Assisted Programs - 10E-16.007 Involuntary Admission, Discharge and Commitment - 10E-16.008 Minimum Standards for Detoxification Programs - X 10E-16.009 Minimum Standards for Residential Programs - X (1) (a) 1: Level 1 - (2)(a)1: Level 2 - (3) (a) 1: Level 3 - (4) (a) 1: Day Night or Host Family Element - X 10E-16.010 Minimum Standards for Non-Residential Treatment - Programs X (1) (a) 1: Day Night Treatment --X (2)(a)1: Outpatient Treatment - X 10E-16.011 Minimum Standards for Prevention Programs - X 10E-16.012 Minimum standards for Intervention Programs - ~ (1) (a) 1: Community Based Intervention _ (2) (a)l: Treatment Alternatives to street Crime _ (3) (a)l: Employee Assistance Program 10E-16.013 Minimum Standards for Florida Alcoholism - Treatment and Research Center 10E-16.014 Minimum standards for Medication Treatment - Programs . .~ COMPLIANCE ISSUES FOUND: 10E-16-004 ( 34) (b) Treatment plans must contain measurable goals which are individualized to fit client's needs, and include target dates. Type and frequency of services need to be described, and by whom delivered. Recommendations: 1- Utilize the current peer review in maintaining treatment plan standards. Page 3 site Vis~t - Drug Abuse Foundation of Palm Beach County 2 . Female client's evaluation for need of Pap Smear and pregnancy test be documented in the client charts, to also include recommendations, and appropriate referral. 3 . Oak Square rules be redone in larger print. 4 . Abuse reporting poster (including abuse telephone number) be hung in all facilities, with easy accessibility to clients (Chapter 415). 10E-16.004(35) Do goals and objectives address the needs of the clients or geographic areas served by the program? Recommendation: It is unknown as a client survey form is not being used. Request a survey be used consistently so data will reveal if the needs of the clients are being served. LICENSING ACTION: Due to the department changing licensing status of the Alpha Programs from Intervention to Day/Night Program, we will issue interim licenses to provide time (90 days) for necessary changes and adjustment. The Substance Abuse Awareness Program will be issued an Interim License good for 90 days. A site visit will be scheduled with an emphasis on reviewing client records. The Outpatient, Day Visit, Residential Level II and Community based intervention program will be issued regular licenses, good for one year. '- Comments of Licensing Team Mr. Taylor, Mr. King and Ms. Jones' are to be congratulated for their continuing endeavors toward excellence in treatment and the needs of the community. We would also like to note the fine job being done at Oak Square with the obvious dedication of Mr. Martinez and the entire staff. congratulations to Mr. Martinez and his acquiring his certification (C.A.P.) ! We thank everyone concerned for their courtesy and consideration making the monitoring visit productive and pleasurable. , , Page 4 site visit - Drug Abuse Foundation of Palm Beach County QUALITY REVIEW The Quality Assurance Program was reviewed in its entirety. We have the following recommendations: Two sentences need to be amended on the current Peer Review form. These corrections will assist in bringing this agency into compliance on one issue noted: Need to amend sentence "Are the goals appropriate?" to "Are the goals specific and individualized?" Need to amend sentence "Are the goals measurable?" to "Are the goals measurable and do they have target dates?" Additionally, peer review minutes reveal a very small sampling each month. There is a need to review more cases than currently being addressed. The new Quality Assurance program has been in operation only eight months. A yearly review as required by 10E-16 is not due effective this site visit. INTERVIEW WITH CLIENTS One client was interviewed regarding service at Drug Abuse Foundation. Questions were taken from a standardized interview form. Overall, this client feels he is receiving quality care. .:. .u. _ _ He feels the program provides adequate treatment and education. ";.-': _:_~:~_' He did not specify any areas where treatment may be improved. - '-. -......... ,~,. '"':, '--.,.',-..- - '.' ..~ ---,,- .~. ·~~-~1~~~-~·:-::__ ,,' '-";:~;:~~~~':;-7¿~; . GOVElUIXNG BODY/AGENCY ADMINISTRATION ;'." _:':.:~-.:.~:;'.: ~~~":'~':.' t::;~~~~~~~'The team reviewed the Drug Abuse F~u~datio~ of Palm Be~ch County, '::.'.;:;j.:.l:2::;~'.¡,!':::;~' Inc. Governing Body and Agency AdDll,n~strat~on. There ~s a ~7:~~~~~t;tourteen member Board of Directors who appear to be actively ;'L~'¡;.7~g;I}';\:-b.1nvol ~ed in setting agency policy. . " ~::~~=~~~"f~1~:;:'~::::~'!;>:" .. "..' ..-.: ~~~:.:;.:.-' . - - - ..- ... ~-.,,''''Y''''' ,.., Stren....~s. :.,~.::.:.:.:.~::.~-;;'~... - ~..... . ., ~~~:~~.;'\:.:.,.:~~.;';:"." . . .>~~::;:2-<:. _ 1.':;--:.: Board meeting m.inutes are detailed and sp~cific and reveal :..>~;_r'~:)';> .~~:-!~:::~:~ proqrammatic and financial issues which are discussed and '-' =---:'.~'~"""'-:"-"'~-''''':..o-,.L- t~~~~:~'Z:-S~5.~1:Y1·voted on..;~Results ot the voting is consistently available :':'r:'~~\.~""",.,...= in ainut.. " J'.:-" '" ~Ii~. .4W"~t. ~~~~;:'.~~~~~:1;1;.~~~~i~.;-·. ~ ~. '. . . . ~, . 2~~~Tb.~~:ot·D1rectors have specific board policies. ~~~~~~".~~~~r~celv. training as needed. A Board orientation ~,'~.~~,~~~~~P~~<Led._,_~.~<?...~,ll new members. ::-- "~~"'-'''''''''-~~:~~-:.:.:..:::._' '..- -. .~~~~;,;~". ~-. --..-' -. , . ~ ~~¡¡¡;;¡ihi.iiM..~....;--.". - ~~~~f~~2"~~~:_-'>~:'- , _ ....... _..... _ 6 . , Page 5 site visit - Drug Abuse Foundation of Palm Beach County ~ 3 . The Board is actively involved in fund raising activities to generate revenue. 4 . There appears to be an excellent relationship between Board members and the Executive Director. We commend the Executive Director and his staff for a job well done. . ~ 6 ~ " . An:nual Service and Program Report - - AGENCY PROFILE DRUG ABUSE FOUNDATION GENERAL INFORMATION SECTION LOCATIONS: Administrative Office: Drug Abuse Foundation of Palm Beach County, Inc. 660 Linton Boulevard, Suite 202 Delray Beach, FL 33444 Other Locations: Oak Square Halfway House Alpha I Alpha II 2905 S. Federal Highway 101 E. Congress A venue 1251 N.W. 8th Street Delray Beach, FL 33444 Boynton Beach, FL 33435 Boca Raton, FL 33432 Alpha III E.I.P. E.I.P. 301 S.W. 14th Avenue 101 E. Congress Avenue 1101 N.W. 2nd Street Delray Beach, FL 33444 Boynton Beach, FL 33435 Delray Beach, FL 33444 S.A.A.P. S.A.A.P. S.A.A.P. Main Adult Detention Center P. B. County Stockade Belle Glade Detention 3228 Gun Club Road 673 Fair Grounds 38840 State Road #80 West Palm Beach, FL 33406 West Palm Beach, FL 33411 Belle Glade, FL 33480 AGENCY PURPOSE (MISSION ST A TEMENTI: It is the mission of the Drug Abuse Foundation of Palm Beach County, Inc. to encourage and support the recovery process of substance abusers and their families residing in the South Catchment area of Palm Beach County, and to promote "drug-free living". Drug Abuse Foundation of Palm Beach County, Inc. will assess, evaluate and triage any person who is presented to our agency without regard to sex, age, race, creed, color, national origin, , or religion. Drug Abuse Foundation of Palm Beach County, Inc. will either provide the service needed, refer to the service r:teeded, or state that a service is not available. Drug Abuse Foundation of Palm Beach County, Inc. will provide services consistent with our expertise and available resources. · 2 Drug Abuse Foundation of Palm Beach County, Inc. will offer these services on a priority basis to the substance abuse population and their families, defined as follows: Adults (ages 18 and older) who are experiencing problems with drugs and/or alcohol. Adolescents (ages 13-17) who are experiencing problems with drugs and/or alcohol. Adolescents (ages 12-17) who are experiencing emotional and/or behavioral problems and are determined to be "at risk" of becoming substance abusers. BRIEF HISTORY: The Drug Abuse Foundation was founded in 1969 when three concerned citizens - a doctor, a pharmacist, and a police officer, challenged by what was a growing drug problem in their community, came together to meet that challenge in a spirit of determination and community servIce. With the belief that they could make a difference, they gave their time, money, and effort and founded an organization that has changed lives for more than two decades now. In 1970 the Foundation was incorporated. Treatment was the first priority, as the newly formed Foundation sought to reach out to individuals and families seeking help for a debilitating chemical dependency. In addition, the board of directors expressed its interest and desire for programs to be developed to reach out to children before they develop problems with drugs and alcohol. With this mandate the Foundation's prevention efforts began. Today the Foundation operates many school-based and community-based prevention programs. EXECUTIVE DIRECTOR: Alton Taylor, M.Ed. BOARD INFORMA nON: The Board consists of -1!L men and ~ women; -L of whom are minorities. The agency has ---2- other standing committees: ACQuisition. Public Relations. Legislative Affairs. Nominatim~. and Planning. Members are elected to a -L year term and allowed -L two consecutive terms before rotating off. · 3 GENERAL COMMENTS: The Board of directors of Drug Abuse Founadation has already begun work to implement a CIÍent Centered Service Continuum. Two years ago the board approved an acquisition program to acquire a seven and a half acre site to create Palm Beach County's first Comprehensive Service Campus. This campus will be home to the Foundation's Client Centered Service Continuum. Phase I of the campus is already under way with the construciton of a 40 bed residential treatment program. The Client Centered Service Continuum strategy consists of the following three components: 1. Drug Treatment Continuum: (Acute Care, Residential, Outpatient, and Special Services), 2. Central Case Management Unit, and 3. Comprehensive Health, Human, and Social Service Network The goals of this new strategy are to: 1. Achieve successful treatment outcomes in the lives of today's poly-addicted clients and their families who are served by the Foundation's treatment continuum. 2. Achieve lasting and sustainable treatment outcomes in the lives of clients and their families successfully treated by the Foundation's service continuum, and 3. Successfully assist clients in meeting non-drug treatment needs through a health, human, and social service network. - 4 PROGRAM SECTION PROGRAM NAME & UW ASIS CODE # . SCREENING DRUG ABUSE TREATMENT/PREVENTION-2.2.01.02 The primary function of the SCU is to provide initial assessment, evaluation, placement, orientation, court services and referral when services are not provided by the Foundation. The The department seeks to increase treatment successes by providing comprehensive assessment, orientation and follow-up services. The Screening Case Management Unit provides the following services: Initial Phone Services The purpose of the phone service is to handle each call for initial help. The staff of the SCU will provide an initial assessment of the client's needs and will identify an appropriate disposition based on the initial contact. Initial Screening/Evaluation The purpose of the initial screening is to provide a thorough face to face assessment. The SCU staff will perform a complete evaluation to carefully identify each client's primary needs. Court Services The Drug Abuse Foundation is the designated Drug Act Receiving facility for Southern Palm Beach County. The seu staff serve as court liaison, and coordinators of all court services to meet the Foundation's Drug Act responsibilities. EMER Orientation Groups EMER is designed to provide a comprehensive orientation to treatment. Additionally, EMER seeks to reduce the number of clients dropping out of treatment by providing an immediate and intensive motivational/educational group prior to clients being admitted for treatment. Case Management Services Case Management Services is to provide support to all clients requiring such services. Specifically, these services will include: referrals to other licensed service agencies, social service needs, follow-up services, aftercare, etc. ~ 5 TARGET GROUP: 1. Adults 18 and older who are experiencing problems with drug/alcohol abuse or dependency. 2. Adults who are in some way affected by those who are experiencing problems with drug/alcohol abuse or dependency. 3. Adolescents, ages 13-17, who are experiencing problems with drug/alcohol abuse or dependency. 4. Adolescents who are experiencing emotional or behavioral problems and who are "at risk" of being substance abusers. 5. Family units that are experiencing substance abuse or use by an identified member. SERVICE STATISTICS: PROGRAM COMMENTS: Hours of Operation are Monday - Thursday, 8:00 a.m. - 8:00 p.m., Friday 8:00 a.m. - 5:00 p.m.. The staff consists of 1 full time Supervisor and 2 full time screeners. · 6 PROGRAM DESCRIPTION & UW ASIS CODE # OUTPATIENT-PROGRAM' DRUG ABUSE TREATMENT/PREVENTION - 2.2.01.02 PROGRAM DESCRIPTION: Outpatient Treatment is a structured alcohol and drug counseling program with a primary emphasis on providing Service/Maintenance and Adjustment counseling. A team of professional therapists, in consultation with the Medical Director and under the supervision of a licensed Clinical Director, provides an individualized treatment program for individuals and families. Each client is assigned a primary therapist and receives a variety of one-on-one and group counseling services. Follow-Up services include group and individual sessions and are designed to support and sustain the gains achieved in the program. Family and Codep services, a part of the outpatient program, addresses the specific needs of families in recovery. Services are offered to family members of clients and to other codependent individuals (those who have been affected by someone else's drug use but who enter treatment alone.) The services include Intervention (a process whereby addicted family members are encouraged to enter treatment and their family members make a commitment to their own recovery), multifamily therapy groups, family therapy, drug education, interdependency therapy groups, and Families in Recovery group. The AIDS Outreach and Education Unit's purpose is to disseminate prevention information and education to the clients and staff of the Foundation as well as the community on the techniques used to prevent the spread of infectious disease, with emphasis on high risk population groups. TARGET GROUP: Services are available to individuals 12 years old and older who are in need of substance abuse treatment, who do not require more structured programs ( Day/Night, Detox, and/or Residential) and who are not in need of any other emergency or medical services. SERVICE STATISTICS: PROGRAM COMMENTS: The hours of operation are Monday - Thursday: 8:00 a.m. - 8:00 p.m., and Friday: 8:00 a.m. - 5:00 p.m.. The staff consists of 1 full time Outpatient Supervisor shared with the Day/Night program, 4 full time counselors and two full time therapists. - 7 PROGRAM NAME & UW ASIS CODE # DA Y/NIGHT PROGRAM DRUG ABUSE TREATMENT/PREVENTION - 2.2.01.02 PROGRAM DESCRIPTION: The Day/NightProgram is an intensive alcohol and drug treatment program. This program best serves clients who require more structure than general outpatient counseling can provide, but who need less structure than a residential program would provide. Clients receiving services in the Day/Night program are able to continue to work or attend school while receiving structured intensive treatment services. Clients participate in a strict regimen of individual, group and family counseling for a minimum of 16 hours each week. Each participant attends AA or NA meetings. Family participation is essential. The goal of the Day/Night Program is to provide clients and their families with a warm, structured, and supportive environment where they may learn about the disease of addiction in an effort to prepare them for treatment in an outpatient program. Success in the Day/Night program is measured by the number of people successfully enrolling into the Outpatient program. Family and Codep services, a part of the Day/Night program, addresses the specific needs of families in recovery. Services are offered to family members of clients and to other codependent individuals (those who have been affected by someone else's drug use but who enter treatment alone.) The services include Intervention (a process whereby addicted family members are encouraged to enter treatment and their family members make a commitment to their own recovery), multifamily therapy groups, family therapy, drug education, interdependency therapy groups, and Families in Recovery group. TARGET GROUP: Any Palm Beach County resident (Adult, ages 18 and up) who is suffering from chemical dependency, and who does not require residential treatment but needs a more structured modality than outpatient offers. SERVICE STATISTICS: PROGRAM COMMENTS: The hours of operation are Monday - Thursday: 5:30 p.m. - 9:30 p.m., with individual sessions by appointment. The staff consists of 1 full time Supervisor shared with the Outpatient program and 1 full time counselor. ~ 8 PROGRAM NAME & UW ASIS CODE # OAK SQUARE DRUG ABUSE TREA TMENT/PREVENTION ~ 2.2,01.02 PROGRAM DESCRIPTION: Oak Square is a structured, therapeutic, intermediate treatment program offered in a short-term halfway house setting. The Oak Square program offers a safe, structured, and supportive living environment to chemically dependent men, 18 and older. Oak Square is a 3 to 6 month program. The program includes 24 hour staff supervision. Each client is assigned a primary therapist who encourages and supports the client in his recovery. Treatment services include individual, group and family counseling. Families are encouraged to attend the family programs offered by the Foundation in the Outpatient program. Each client is also assigned a case manager who develops assists the client in the transition to independent living. Case management services include assistance in obtaining job training, job placement, financial counseling, medical care, a high school diploma, and addressing other social service needs. Clients attend daily Narcotics Anonymousl Alcoholics Anonymous meetings. Upon completion of the Oak Square program, clients benefit from one year of follow-up and support services offered by the Foundation in the Outpatient program. TARGET GROUP: Services are available to males 18 years or older with a history of substance abuse and in need of a structured living environment. SERVICE STATISTICS: PROGRAM COMMENTS: The hours of operation are 24 hours daily. The staff consists of 1 full time supervisor, 3 full time mental health technicians, and 1 part time mental health technician. · 9 PROGRAM NAME & UW ASIS CODE # ALPHA PROGRAM DRUG ABUSE TREATMENT/PREVENTION - 2.2.01.02 PROGRAM DESCRIPTION: The Alpha Program is a comprehensive dropout and drug abuse prevention program for sixth grade students who are unsuccessful in the traditional classroom setting because of academic, social or behavioral problems. The program is a partnership between the Drug Abuse Foundation of Palm Beach County and The School .Board of Palm Beach County. The purpose of this joint effort is to provide a prevention program that includes counseling and academic instruction for 24 students during one semester. There are currently three Alpha Program~ operated by the Drug Abuse Foundation and the School Board. The Alpha Program follows the Unified Curriculum of the county with special emphasis on reading and mathematics. Students stay in the Alpha Phase I program for one semester. They are then returned to the classes that they previously attended and placed in the Follow-Up, Phase II and Phase III monitoring for the following year. While in Phase I, students attend Alpha five or six scheduled periods of the day leaving time for only one elective class. Alpha employs a varied approach in dealing with students. Among the tools used are behavior modification, logical consequences, and point sheet tied to a once a week reward activity as well as individual, small group and large group counseling, intensive drug education, a,ssertive discipline and parent education. TARGET GROUP: Sixth grade students identified as being academically, socially and/or behaviorally "at risk". SERVICE STATISTICS: PROGRAM COMMENTS: The hours of operation are Monday - Friday, 8:00 a:m. - 4:00 p.m.. The Alpha program has 1 full time Director and 1 full time Program Aide, with their time allocated equally among the sites. The staff at each site consists of the following: Alpha I: 3 full time therapists, 1 full time counselor, and 2 full time teachers Alpha II: 2 full time therapists, 1 full time counselor, and 2 full time teachers Alpha ill: 2 full time therapists, 2 full time counselor, and 2 full time teachers - to PROGRAM NAME & UW ASIS CODE # E.I.P. DRUG ABUSE TREATMENT/PREVENTION - 2.2.01.02 PROGRAM DESCRIPTION: E.I.P. is a community-based substance abuse and drop-out prevention program. The goal of this early intervention program is to reduce the potential use of drugs and alcohol among "at risk" youth. It consists of four operational components: Academic Intervention; Counseling, Drug Information; Outreach & Follow-Up; and Community Education, Networking and Referral. Academic Intervention The goal of the Academic Intervention component is to assist students in meeting pupil progression requirements. One-on-one tutoring in areas of weakness and assistance in completing all homework assignments are also major parts of this component. Counseling, Drug Education and Information There is an emphasis on behavior modification, drug and alcohol use/abuse information, sexuality and teenage pregnancy, self-esteem, and cultural awareness. TARGET GROUP: All children between the ages of 13 and 17 who reside in Boynton Beach or Delray Beach can apply for the program. SERVICE STATISTICS: PROGRAM COMMENTS: The hours of operation are Monday - Thursday, 3:45 p.m. - 5:00 p.m. at Congress Middle School and Tuesdays and Thursdays, 6:30 p.m. - 10:00 p.m. at Pompey Park. Some weekend activities are scheduled throughout the school year. The staff consists of 1 full time Supervisor and 1 full time mental health technician. - 11 PROGRAM NAME & UW AS IS CODE # S.A.A.P. DRUG ABUSE TREATMENT/PREVENTION - 2.2.01.02 PROGRAM DESCRIPTION: This program is designed for jail inmates who have been identified as having a history of substance abuse. Phase I, SAAP, will provide substance abuse awareness, education, motivation, and evaluation (screening) to participating inmates that will enable each one to engage in a personal review of causes/effects of their substance abuse problems; will provide a personal understanding and awareness of the potential relationship of substance abuse and criminal activity. The substance awareness in-house program will satisfy and be consistent with generally accepted industry standards and classified as drug information and awareness services. Phase II will be a structured, intensive therapeutic treatment program offering a long-term acute care setting (minimum security corrections environment). The program will offer a supportive and clinical setting where chemically dependent individuals can begin the process of rebuilding their lives through a structured personal. program of recovery. This group will be separated from the main population and housed in trailers. Phase ill will consist of placing the inmate in a supportive community-based program and provide a one year follow-up for each inmate once released from the prison system. TARGET GROUP: Jail inmates ages 18 and older with a history of substance abuse. SERVICE STATISTICS: PROGRAM COMMENTS: The hours of operation are 8:00 a.m. - 10:00 p.m. daily. The staff consists of 1 full time Supervisor, 1 full time program aide, 1 full time clerical support aide, 3· full time therapists, 3 full time case managers, and 2 full time screeners. . . 12 FINANCIAL SECTION 1991/92 UNITED WAY REOUEST: 1990/91 REQUEST & ALLOCATION BY PROGRAM: North ~ Drug Abuse Treatment/Prevention $39,372 $126,178 Administration 10,678 16,272 Total $50,050 $142,450 TREND IN UNITED WAY SUPPORT TO TOTAL OPERATING BUDGET: 47 . 105-120 Effective Date: Au~ust 1 , 1987 Policy No. Pol-icy Title: Equal Employment Opportunity Division: Administrative/Personnel Practices FOLICY. It is the policy of South County Drug Abuse Foundation to provide equal opportunity employment to all employees and applicants for employment. No person shall be discriminated against in employment because of race, religion, color, sex, age, national origin, or handicap. PROCEDURE 1. This Policy applies to all terms. conditions, and privileges of employment including hiring, probation, training, placement and employee development, promotion, transfer, compensation, benefits, layoff and recall, termination, and retirement. 2. The Foundation, if required by law, will establish a written affirmative action program to achieve prompt and full utilization of minorities, the handicapped, disabled veterans, Vietnam-era veterans, and women at all levels and in all segments of the work force. The results of the program are reviewed annually, and the program modified as necessary to achieve stated objectives. 3. The Personnel Manager, who shall report directly to the Executive Director on matters relating to this Policy, is responsible for formulating, implementing, coordinating, and monitoring all efforts in ,the area of equal employment opportunity. The Personnel Manager's duties shall include, but not necessarily be limited to: a. Assisting management in collecting and analyzing employment data; b. Developing policy statements, affirmative action programs, if required, and recruitment techniques designed to comply with the èqual employment policies of the .Foundation. - c. Complying with various record keeping and posting notices required by statute in order to ensure full compliance with all employment-related statutes and regulations. d. If required, preparing an annual review and summary of the Foundation's affirmative action programs and the results achieved under these programs for submission to the Executive Director; e. Assisting supervisory personnel in arriving at solutions to specific personnel problems; .. _. - -,-, -~. Revised Date: ~\arch 1. 1989 . Policy No. 105-103 Effective Date: AuçJUst 1. 1987 Policy Title: Mission and Goals Division: Administrative/Personnel Practices PURPOSE: Tne purpose of this policy is to define the mission and describe the goals of Drug Abuse Foundation of Palm Beach County, Inc. POLICY. It is the policy of the Foundation to recognize it.s mission as being "t.o encourage and support the recovery process and to promote drug-free living," as described in the mission statement (attached). GENERAL In oraer to accomplish this mission, Drug Abuse Foundation has adopted specific operating principles and goals. Inherent to the mission are the following goals: A) CLIENT SERVICE GOALS Treatment To encourage and supp~rt the process of recovery in the lives of residents of Palm Beach County who are suffering from chemi- cal dependency and families who are experi- encing difficulties as a result of chemical dependency in the home. To proviàe treat- ment and support services to clients in the least restrictive environment. Prevention To reåuce the potential of drug use among "at risk" groups, and to promote "drug-free living." B) ADMINISTRATIVE SERVICE GOALS To organize, finance, and facilitate the åelivery of substance abuse service and support functions. C) QUALITY ASSURANCE GOALS To enhance and assess the Foundation's level of quality and effectiveness. D) STAFF DEVELOPMENT GOALS To enhance the effectiveness of the Foundation's human resources. E) COHHUNITY SERVICE/PUBLIC RELATIONS GOALS To increase and enhance community involve- men,t in the "war on drugs." APPROVED: fio% l~ Execu~ive Director Date ,,"I - - . DRUG ABUSE FOUNDATION of Palm Beach County, Inc. Mission Statement To convert public and private resources into a service apparatus to "encourage and support the process of recovery and to promote Drug-Free living" in Palm Beach ,County. Drug Abuse Foundation of Palm Beach County, Inc. , as a not-for- profit corporation, will assess, eva'luate, and triage any person who is presented to our agency without regard to sex, age, race, creed, color, national origin, or religion. Drug Abuse Foundation of Palm Beach County, Inc. will either pro- vide the service needed, refer to the service needed, or state that a service is not available. Drug Abuse Foundation of Palm Beach County, Inc. , will provide services consistent with its expertise and available resources. Drug Abuse Foundation of Palm Beach County, Inc. , will offer these services on a priority basis to the substance abuse popula- tion and their families, defined as follows: Pregnant Women who are experiencing problems with drugs and/or alcohol. Adults (ages 18 - 59) who are experiencing problems with drugs and/or alcohol. Adolescents (ages 13-17) who are experiencing problems with drugs and/or alcohol. Adolescents (ages 13-17) who are experiencing emotional and/or behavioral problems and are determined to be "at risk'l of becom- ing substance abusers. Children who are experiencing emotional and/or behavioral problems and who are determined to be Ilat risk'l of becoming substance abusers. Older Adults (ages 60 and older) who are experiencing problems with medication misuse or abuse. ~ RECE1VEO M!.R , 2 19dO L I n t e T' f. õ 1 F: e \' e fll) e 5 e r \,' ice F' e r S (\ f, to Contact: [) e '=' 2 r t Ii, e rl t. of the T r ,? ë" S '.I r '.' T B ~: ç:, ? ',Ie! A :: S 1 :. t ? r, c e ....-c F' e ;: c h t T' e e ~; t. . . N[ Tel e p h 0 rl e NI_lolbe r : -',,) Ai 1 ë:f,t2' GA 30::0::: 1 - 80 C, - .q : ~ - j (14 (, r;:ef 2r r;.'er:'l v To: Let 1: '? T' ';'7 ¿. 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(Q - N -'" - ... - ... ... ... ... ... -- _'~::".... _____ .:::r1~:'....\~ ~ ?KOGKA~ SENEFICIARY Si~7:ST;CS # ?2.01.02 School Ba~pd Prpvpntion UWASIS Code # Program Service Title _ ComDlete this paae for each Droaram on Budaet Form 3 A ¡"rlSCal 1990 ¡'F1SCal l? 91'~lscal :~ 92 Program Beneficiary C~a~acteristics Last Year-¡ Thi~ Yearl ~ext Year- (Clients/Patients/ReclPlents/Other Actual I Revlsed I Pro.lectec 1. Unauolicated Count of Proaram Beneficianes: 340 347 I 340 a. iotal Continulng from Prevlous year..... 196 196 196 b. Total New for the year......,.....,..... 144 151 144 c. Total Terminated Durinq the year........ 72 ! 78 I 72 2, AGE GROUP: Ii a. Infants - Under 5....................... 0 0 I 0 b. Between 5 and 12........................ 340 i 347 i 340 c. Between 13 and 17....................... 0 I 0 CJ d. Between 18 and 29....................... 0 t ° [) e. Between 30 and 64....................... 0 I 0 ~ f. Age 65 and over. . . . . . . . . . . . . . . . . . . . . . . . . 0 I 0 ! g. Not Known............................... 0 Inn ¡ I ~ S-X I .L~ t a. Male............ . . . . . . . . . . . . . . . . . . . . . . . . 209 204 ' b. Female.................................. 138 136 I t 4. ~:HN¿;u~:~~~~~~~~........................... 227 I 232 I 228 I b. Black................................... 73 I 75 I 75 I H· . I I c. l~panlc................................ 30 31 3~ ; d. Orl enta 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 5 , e. Other/Ethnic Minority................... 5 I 5 I ð f . No t Known............................... 0 I 0 i i 5. INCOME LEVEL: (Federal Poverty Guidelines) I I I a. Below Þoverty Level.... ............. .... 0 0 0 b. At or near Poverty LeveL............... 0 I 0 I n I c. Middle Income {Locality's Median)....... 0 I 0 I 0 I d. Upper Income............................ 0 I 0 I 0 ! e. Not Known............................... 0 ! 0 I 0 ! 6. GEOGRAPHIC RESIDENCE OF CLIENTS I I I a. Boca/Delray (Broward Co-Del ray Line).... 158 161 lc;¡:; b. Boynton Beach(Delray Line-Hypoluxo Rd).. 149 I 152 l'iO I c. Central I I l 1) Lantana............................. 0 0 0 2) Lake Worth....~..................... 0 , 0 I 0 ¡ 3) West Palm Beach.....................· 0 I 0 I 0 I 4) Riviera Beach....................... 0 0 I 0 I d. North i I 1) Lake Park........................... 0 0 0 2) North Palm Beach.................... 0 I 0 0-1 3) Palm Beach Gardens.............. .... 0 0 0 ! 4) Jupiter/Tequesta.................... 0 I 0 I 0 I e. Wellington/Royal Palm Beach/Loxahatchee. 0 I 0 0 I f. Belle Glade/South Bay/Pahokee........... 0 I 0 I 0 . g. Palm Bea~h Island (Boynton Inlet to Palm I I ----!" Beach Inlet.......... 0 0 0 I , TOTAL........ 340 I 347 ~40_....l NUMBER OF UNITS OF SERVI~É PROVIDED TOTAL..... 34,220 I 34.926 I 34.220 I Indicate UWASIS CODE(s) 2.2.01.02 Your Unit of Service is defined in the United Way Service Description/Unit of Service Definition Guidebook. -,,:: ,- - _ : r-~ ':: :.... :. _ PROGRAM 8ENEFICIARY S~~7!ST¡CS ;: 2.2.01.02 Communi tv Based Prevention UWASIS Code #: Program Servlce Titìe Comolete this pace for each Drooram on Budoet Form 3 ~ A I ' ¡: 1 sea 1 1 9 ~ : I ~ 1 sea ì 1 9~' F 1 sea ì 1 S<j 2 Program Beneficiary Characteristics I Last Year This Year i Next Year (Clients/Patients/Recioients/Other Actual Revised i Pro]ectes l. Unduolicated Count of Proaram Beneficlarles: 69 I 127 I 102 a. ïotal Contlnuing from PrevlOus year..... 35 35 42 b. Total New for the year.................. 34 I gZ I f)(ì , c. Total Terminated During the year........ 35 I 85 62 I 2. AGE GROUP: I I I a. Infants - Under 5....................... 0 0 0 b. Between 5 and 12........................ 32 I 59 I 47 c. Between 13 and 17....................... 37 I 68 I 55 d. Between 18 and 29....................... 0 I 0 I 0 e. Between 3Q and 64............... .... .... 0 0 I 0 i f. Age 65 and over......................... 0 I 0 I 0 , g. Not Known............................... 0 I 0 I 0 í I 3. SEX: I 82 I ~Male................................... . 55 101 b. F ema 1 e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 I 26 20 ; 4. ETHNIC BACKGROUND I a. Caucas i an. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 0 0 b. Black. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 127 I 102 I c. Hispanic............................... . 0 I 0 I 0 I d. Ori enta 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 I 0 ! ~ i e. Other/Ethnic Minority.... .... ...... ..... ~ I 0 f. Not Known............................... 0 0 , ~. INCOME LEVEL: (Federal Poverty Guidelines) a. Below Poverty Level.... ...... .... ....... 0 0 0 b. At or near Poverty Level. ............... o I 0 I 0 I c. Middle Income (Locality's Median)....... 0 I 0 I ~ I d. Upper Income............................ o I 0 I ¡ e. Not Known............................... o 1 0 n , 6. GEOGRAPHIC RESIDENCE OF CLIENTS a. Boca/De1ray (Broward Co-Del ray Line).... 30 e;e; 44 b. Boynton Beach(Delray Line-Hypoluxo Rd).. 39 72 I 58 I c. Central o I t. 1 ) Lantana. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 0 2) La ke Worth.... '. . . . . . . . . . . . . . . . . . . . . . o I 0 I 0 I 3) West Palm Beach..................... o I 0 I 0 I 4) Riviera Beach.......... ;............ o I 0 I 0 I d. North ~ i : I 1) Lake Park........................... 0 ~ 2) North Palm Beach. ................... 0 3 ) Palm Beach Gardens.. '" ......... .... 0 4) Jupiter/Tequesta... '" ........ ...... ~ ! 0 I ~ I e. Wellington/Royal Palm Beach/Loxahatchee. 0 f. Belle Glade/South Bay/Pahokee...... ..... o / ~ g. Palm Bea~h Island (Boynton Inlet to Palm o I o I Beach Inl et. . . . . . . . . . 0 I -r , ---. TOT AL. . . . . . . . 69 I 127 I 102 ' B. 7,746 I I ---.-1 NUMBER OF UNITS OF SERVICE PROVIDED TOTAL. . . . . 14,257 11.451 i Indicate UWASIS CODE(s) 2.2.01. 02 Your Unit of Se~vice is defined in the United Way Service Description/Unit of Service Definition Guidebook. _.,::, . "'" :,;:~:.::~ I':: !""" PROGRAM :3~NUL:::¡ARY S~"'=-::ISTI:::S # 2.2.01.02 S.A.A.P. UWASIS Code F Program Service Title ~ Comolete this Daae for each Drooram on Budoet Form 3 A 'Flscal 19 i'Flscal 19~'Flscaì 19 q~ Pr09ram Beneficiary Characteristics Last Year----j This Year Next ~ea:~ (Clients/Patients/Recioients/Other Actual , Revlsed I ProJected 1. UnduDllcated Count of Prooram Beneflcianes: I 1.000 I 2.400 a. Total Continuing from Prevlous year..... n 300 b. Total New for the year.................. I 1000 I 2.100 c. Total Terminated During the year........ I 700 I 1 qnn 2. AGE GROUP: I I a. Infants - Under 5....................... 0 0 b. Between 5 and 12........................ I 0 I 0 ~: ~:~:::~ t~ :~~ ~~::::::::::::::::::::::: ¡ ?g~ ¡ 1'~~~ e. Between 3Q and 64....................... f. Aoe 65 and over.. .... .... ... ........ .... ? _ g. Nót Known............................... ' , I 3. SEX: I ~Ma 1 e. . . . . . . . . . . . . . . . . . . ; . . . . . . . . . . . . . . . . 8')0 2 040 I b. Female.................................. l¡;¡O I IF;() ! 4. ETHNIC BACKGROUND I a. Caucasian............................... 590 1 416 ' b. Black................................... 390 936 I c. Hispanic................................ 20 48 I d. Oriental................................ I 0 0 e. Other/Ethnic Minority................... I 0 0 I f. Not Known............................... I 0 I 0 I I ~. INCOME LEVEL: (Federal Poverty Guidelines) I Ii a. Below Poverty Level..................... 0 0 : b. At or near Poverty Level................ I 0 I 0 I c. Middle Income (Locality's Median)....... : 0 I 0 i d. Upper Income............................ 0 I 0 I e. Not Known............................... I 0 0 I 6. GEOGRP,PHIC RESIDENCE OF CLIENTS I I I a. Boca/Delray (Broward Co-Del ray Line).... 50 120 I b. Boynton Beach(Delray Line-Hypoluxo Rd).. I 100 I 240 I c. Central I ! i 1) Lantana............................. 50 120 ! 2) Lake Worth.......................... 200 I 480 : 3) West Palm Beach.....................' 330 792 I 4) Riviera Beach....................... I 100 I 240 I d. North 1) Lake Park........................... 50 120 2) North Palm Beach.................... 10 24 3) Palm Beach Gardens..... ......... .... 10 I 24 4) Jupiter/Tequesta...... ........ ...... 10 24 e. Well ington/Royal Palm Beach/Loxahatchee. 10 I 24 I f. Belle Glade/South Bay/Pahokee........... I 0 I L g. Palm Beash Island (Boynton lnlet to Palm I I Beach In 1 et. .. .. .. . .. 80 192 -+ TOT AL . . . . . . . . 1 1. 000 I 2. 400_J NUMBER OF UNITS OF SERVI~È PROVIDED TOTAl..... 3.000 I 9.800 , Indicate UWASIS CODE(s) 2.2.01.02 Your Unit of Se~vice is def,ned in the United Way Service Description/Unit of Service Definition Guidebook. -,:=,- '... ~:..~C :ì~ ~ PkOGRAM BENEF1:¡ARY S7~7!ST¡:S : 2.2.01.02 Screeninq UWAS!S Code f Program Service Title ComDlete this oaae for each oroaram on Budaet Form 3 A ;'rlscaì 1990 !'~lscaì 19 91¡'F1SCaì l~ 92 Program Beneficiary Characteristics I Last year----¡ This year----¡ Next year---- (Clients/Patients/ReciDients/Other ,Actual ,Revlsed ,PrOJected 1. lmouDì ìcated Count of Proaram 8ene'&lcldrles: 1,250 j 1,179 I 1.400 a. iotal Contlnulng from Prevlous year..... b. Total New for the year..........,....... I I c. Total Terminated During the year........ I 2. AGE GROUP: I \ a. Infants - Under 5....................... 0 0 0 b. Between 5 and 12........................ 112 I 106 I 126 c. Between 13 and 17....................... 175 I 165 I 196 d. Between lB and 29....................... 58B I 555 I 658 e. Between 3D and 64................... .... 350 330 I 392 f. Age 65 and over......................... 25 24 I 28 g. Not Known............................... 0 I 0 I 0 ' , 3. SEX I I a . Ma 1 e. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . b. Female.................................. ~~~ ;~~, ~~~ 4. ETHNIC BACKGROUND I a. Caucasian............................... 875 825 980 i b. Black................................... 250 I 236 I 280 I c. Hispanic................................ 74 I 70 I 84 : d. On enta 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 I 0 0 ' e. Other/Ethnic Minority..... ... ........... 51 48 I 56 f. Not Known............................... 0 I 0 I 0 i 5. INCOME LEVEL: (Federal Poverty Guidelines) I I a. Below Poverty Level. ... ........ ..... .... 363 342 406 b. At or near Poverty Level................ 461 435 I 518 I c. Middle Income (Locality·s Median)....... 352 332 I 392 : d. Upper Income............................ 52 I 49 I 56 I e. Not Known............................... 22 I 21 I 28 I 6. GEOGRJI.PHI C RES I OENCE OF CLI ENTS I I ! a. Boca/Delray (Broward Co-Del ray Line).... 675 637 756 b. Boynton Beach(Del ray L ine-Hypoluxo Rd).. 224 211 252 i c. Central I f 1) Lantana.. . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 59 70 2) Lake Worth........................... 138 130 , 154 3) West Palm Beach..................... 1251 118 I 154 I 4) Riviera Beach....................... 6 6 I 14 l d. North 1) Lake Parle.......................... 4 4 0 2) North Palm Beach.................... 2 I 2 ! 0 t 3) Palm Beach Gardens.................. 4 I 4 I 0 4) Jupiter/Tequesta....... ....... ...... I 0 e. We 11 i ngtonl Ro ya 1 Pal m Beach/L oxaha tchee. ~ I ~ I 0 f. Belle Glade/South Bay/Pahokee........... i ~ g. Palm Bea~h Island (Boynton Inlet to Palm I I Beach Inlet.......... , 3 ; 3 0-t TOTAL. . . . . . . . ' 1 ,?!iO 1 . 179 I 1 ~iliL..J NUMBER OF UNITS OF ,SERVI~Ê PROVIDED TOTAL..... 1.250 I 1.179 I 1.400 , Indicate UWASIS CODE(s) 2.2.01.02 Your Unit of Service is defined in the United Way Service Description/Unit of Service Definition Guidebook. " ......,-" '-' - - - -.::' I... -' __ : _... <oJ . _ PK0GKA~ o:NEFJ:JARY SJ~i~STI:S ~ 2.2.01.02 outpatient Family Services UWASIS Code # Program Service Title Comolete this oace for each Droaram on Budaet Form 3 ~ A I ' F 1 sea 1 1 9.9..0.- ! I ~ 1 sea 11S..9.LJ. I F 1 S C a ì l 992- Program Beneficiary Characteristics Last Year This Year I Next Year IClients/Patients/Recioients/Other Actual , Revlsed I ProJected 1. UndUD lcated Count of Prooram Bene lClar;es: 510 I 573 I 575 a. Total Co.ntinuing from Prevlous 'rear..... 120 120 115 b. Total New for the year.................. 390 I 453 I 460 c. Total Termi nated Ouri ng the year........ 396 ! 458 440 2. AGE GROUP: I a. Infants - Under 5....................... 0 I 0 0 b. Between 5 and 12........................ 4 I 5 I 6 c, Between 13 and 17....................... 92 I 103 I 103 d. Between 18 and 29....................... 229 I 257 I 259 e. Between 3Q and 64....................... 185 I 208 I 209 f. Aoe 65 and over......................... 0 I 0 I g. Nót Known............................... 0 I 0 I 0 3. SEX I I ~Male.................................... 332 373 374 b. Fema 1 e. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178 200 201 4. ETHNIC BACKGROUND . a. Caucasian............................... 403 453 454 I b. Black................................... 61 69 69 c. Hispanic................................ 35 39 40 I d. Ori enta 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 0 0 I e. Other/Ethnic Minority................... 11 I 12 I 12 ~ f. Not Known............................... 0 I 0 I 0 ¡ ~. INCOME LEVEL: (Federal Poverty Guidelines) I I' a. Below Poverty Level........ ......... .... 148 166 167 b. At.or near Poverty Level................ 189 I . 212 I 213 I c. Middle Income (local ity' s Median)....... 143 I 161 I 161 I d. Upper Income............................ 21 24 I 23 I e. Not Known............................... 9 I 10 I 11 I 6. GEOGRA.PHI C RES IOENCE OF CLl ENTS I I a. Boca/Delray (Broward Co-Del ray Line).... 281 316 316 b. Boynton Beach (Oe 1 ray Li ne-Hypo 1 uxo Rd).. 97 I 10: 10: ! c. i)nt~:~tana............................. 51 ¡ ¡ 2) Lake Worth....4.........~........... 77 I 87 I 86 I 3) West Palm Beach..................... 50 ! 56 I 58 i 4) Riviera Beach....................... : I Q I I d. ~rt~ake Park........................... 0 . O· 0 [ 2) North Palm Beach.................... 0 0 I 3) Palm Beach Gardens.................. 0 I 0 I 0 t 4) Jupiter/Tequesta.... ........... ..... 0 0 0 e. We 11; ngton/Roya 1 Palm Beach/Loxahatchee. ~ 0 ! 0 . f. Belle Gl ade/South Bay/Pahokee........... 0 0 , g. Palm Beach Island (Boynton Inlet to Palm I I ---t Beach Inlet..... ..... 0 0 0 -. B. TOTAL. . . . . . " ' 510 i 573 I 5&.-1 NUM~ER 0;: UNITS OF SERVICE PROVIDED TOTAL..... 9.218 I 10.360 I 10.396 j Indlcate UWASIS CODE(5) ? ? 01 O? Your Unit of Service is defined in the United Way Service Description/Unit of Service Definition Guidebook. - ~::. ''"'' ):n,=:~'~ .... PROGRAM atNtF¡:I~RY S~~~ISTICS . # 2.2.01.02 Dav/Niqht Services UWASIS COde # Program Service Title Comolete this Daae for each oroaram on Budaet Form 3 . A ,'Flscal 1990 ¡'F1SCal 1991 "Fiscal 1992 -\ ~ - Program Beneficiary Characteristics Last Year I This Year I Next Year (Clients/Patients/ReciDients/Other i Ac t u a 1 IRe vis ed, D r 0 j e c t e d 1. UnduDìicated Count of Prooram Beneficiarles: 125 I 169 I 125 a. Total Continuing from Prevlous year..... 27 27 27 b. Total New for the year...,........,..... 98 I 142 í 98 c. Total Terminated During the year........ 96 ì 128 I 123 2. AGE GROUP: I I a. Infants - Under 5....................... 0 0 0 b. Between 5 and 12........................ 0 I 0 I 0 c. Between 13 and 17....................... 0 I 0 I 0 d. Between 18 and 29....................... 82 111 I 83 e. Between 3Q and 64....................... 43 58 I 42 f. Age 65 and over......................... 0 I 0 I 0 g. Not Known............................... 0 I 0 I 0 3. SEX: I I ~Male................................... . ~~ 1~~ ~~ b. F ema 1 e. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I 4. ETHNIC BACKGROUND a. Caucas i an. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . q;;¡ 1 ?4 Ql b. Black.................................. . ?R .0 ?Q c. His pan i c: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 7 4 d. Ori enta 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . n n 0 I e. Other/Ethnic Minority..... ......... ..... n I n 0 I f. Not Known............................... 0 1 0 I 0 I , 5. INCOME LEVEL: (Federal Poverty Guidelines) ! a. Below Poverty Level........ ... ...... .... 37 50 38 b. At or near Poverty Level. ............... 47 I 64 I 48 I I c. Middle Income (locality's Median)....... 35 I 47 I 35 I d. Upper Income............................ 4 I 5 I 4 e. Not Known............................... 2 3 I 0 I 6. GEOGRP,PHIC RESIDENCE OF CLIENTS I I a. Boca/Delray (Broward Co-Del ray Line).... 62 84 /11 b. Boynton Beach(Delray Line-Hypoluxo Rd).. 23 31 I ?~ ¡ c. Central I 1 ) Lantana. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 24 lR 2) La ke Worth.... '. . . . . . . . . . . . . . . . . . . . . . 17 23 16 I 3) West Pa 1 m Beach..................... 0 I 0 I 0 I 4) Riviera Beach............. .......... 0 0 0 I. d. North 1 ) Lake Park........................... 0 0 0 2) North Palm Beach....... :....... ..... I I 0 i ~ I 3) Palm Beach Gardens..... ...~..... .... 0 4) Jupiter/Tequesta...... .............. 0 e. Wellington/Royal Palm Beach/Loxahatchee. 0 f. Belle Glade/South Bay/Pahokee.... ....... 0 I ~ g. Palm Bea~h Island (Boynton Inlet to Palm I Beach Inlet..... ..... 0 0 0 TOTAL. . .. .. .. 125 ¡ 169 I lZ5-J B. 15,975 I I NUMBER OF UNITS OF SERVICE PROVIDED TOT AL . . . . . 21,598 15.975 ¡ Indicate UWASIS CODE(s) 2.2.01.02 Your Unit of Service is defined in the Uni~ed Way Service Description/Unit of Service Definition Guidebook. -,.- -" '- ~:nf:::::_ -:: - PROGRAM c:NEFICIARY S7~7!STI:S . # 2.?O1.02 Residential UWASIS Code # Program Service Titìe Comolete this Daae for each Droaram on Budaet Form 3 . A I',¡,cal 199!L- 'Fiscal 19~ rlscal lS~ Program Beneficiary Characteristics Last Year This Year I Nex Year (Clients/Patients/Recipients/Other , Actua 1 Revi sed ! Pro ected 1. Undupllcatea Count of Proaram BeneflClaries: 82 208 I 514 a. Total Con.tinuing from PrevlOus year..... 14 14 42 , b. Total New for the year.................. 68 I 74 I 464 c. Total Terminated During the year..... .., 67 ! 76 i 462 2. AGE GROUP: I I , a. Infants - Under 5....................... 0 0 0 ! b. Between 5 and 12........................ 0 0 I 0 c. Between 13 and 17....................... 0 I 0 I 0 d. Between 18 and 29....................... 49 124 I 308 ¡ e. Between 3Q and 64....................... 30 76 I 190 f. Age 65 and over......................... 3 8 I 16 , g. Not Known............................... 0 0 I 0 I 3. SEX: ~Male................................... . 82 208 514 b. F ema 1 e. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . n n n 4. ETHNIC BACKGROUND I a. Caucas i an. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 150 370 b. Bl ack. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1~ 4~ 118 c. His pan i c . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 10 26 I d. Ori enta 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . U U () e. Other/Ethnic Minority.... .... ...... ..... 0 0 ¡ 0 f. Not Known............................... 0 0 I 0 5. INCOME LEVEL: (Federal Poverty Guidelines) I a. Below Poverty Level.... ............. .... 26 66 164 b. At or near Poverty Level...... .......... 21 53 134 c. Middle Income (Locality's Median). ...... jj 84 206 d. Upper Income............................ ¿ 5 10 I e. Not Known............................... 0 0 0 6. GEOGRAPHIC RESIDENCE OF CLIENTS I a. Boca/Delray (Broward Co-Del ray Line).... 35 89 221 b. Boynton Beach(Delray Line-Hypoluxo Rd).. 12 30 I 77 c. Central 1 ) Lantana............................ . 2 5 10 2) Lake Worth.......................... I 18 I 46 t· 3) West Palm Beach..................... 2~ I 5~ 144 4) Riviera Beach.......................' 16 I d. North 1 ) La ke Park........................... 0 0 n 2) North Palm Beach.................... 0 0 n 3) Palm Beach Gardens.................. 0 0 n 4) Jupiter/Tequesta.................... 0 0 0 , e. Wellington/Royal Palm Beach/Loxahatchee. 0 0 0 f. Belle Glade/South Bay/Pahokee...... ..... 0 0 º--+ g. Palm Bea~h Island (Boynton Inlet to Palm I ¡ Beach Inlet.... ...... 0 0 o -t I TOT AL . . . . . . . . 82 I 208 I ~~_.j B. I I , NUMBER OF UNITS OF SERVICE PROVIDED TOTAL. . . . . 365 365 365 .J. Indicate UWASIS CODE(s) 2.2.01.02 You~ Unit of Service is defined in the United Way Service Description/Unit of Service Definition Guidebook. l~t.Ct!VtC . June 7, 1991 J U I~ 1 2 1 9 91 DRUG ABUSE Mr. David Harden , . ~ ;" 1\-1 A : ~ 41~ t h . ::, C: F ~- i ;~ = f?@MOO[Q)~1jO©OO . City Manager of Palm Seaeh County, Inc, City of Delray Beach Officers 100 N.W. 1st Avenue Delray Beach, FL 33444 ClaudlaA Sweeney President Jerrp Taylor Dear Mr. Harden: Vice resident Paul Steele Re: Funding Request for Fiscal Year 91/92 Treasurer Sue McMaster On behalf of the Board of Directors of Drug Abuse Foundation of Palm Secretary Beach County, Inc., I would like to thank the City of Delray Beach for Richard Siemens Life Director your continued support. Leon M. Weekes We respectfully request your consideration for funding support in the Life Director amount of $25,000 for fiscal year 91/92. Directors Ernest G, Simon We have completed construction of a new residential treatment facility in Lorenzo Brooks Delray Beach. This new 40 bed facility, Phase One of our planned Addle L. Owens Kathleen Daley comprehensive service campus, was opened and seeing clients in April of Denny De SIO this year. When completed, the campus will offer a full continuum of Donald Ralph services ~ residential, halfway house, outpatient, family, day/night, Daniel Gewartowskl, OD,S, prevention, and outreach programs - to the citizens of Delray Beach. Alton Taylor, M.Ed. Your continued support allows us to aggressively pursue our mission of Executive Director encouraging and supporting the process of recovery and promoting drug· TREATMENT PROGRAMS free living. Our prevention services are provided without charge, including services at the ALPHA program, located at Carver Middle Screening, Evaluation, and School. Clients are provided treatment services on a sliding scale basis; Case Management no one is refused due to an inability to pay. Residential Services Corrections Services Outpatient Services Once again, thank: you for your support. We look forward to continuing Day/Night Services to serve the City of Delray Beach in the coming year. Family Services PREVENTION PROGRAMS Respecûully, ALPHA I Program Drug Abuse Foundation of Palm Beach County. Inc. Boynton Beach ALPHA II Program ~H Boca Raton ALPHA III Program , Delray Beach Alton Taylor, M.Ed. BETA Program Executive Director Boca Raton Early Intervention AT/gI Program doc: c:\!et....læqdb FOIIOW-~ and Outreach rogram ~.. "Partnership 2000--1ndomitable Spirit for Change" Suite 202 - 660 Linton Blvd, . Delray Beach, FL 33444 -TEL: 407/278-0000 & 732-0800 . FAX: 276-8852 .~-- ....--- APPLICATION FOR CHAlUTABLE and BENEVOLENT CONTRIBUTION REQUEST CIn OF DELRAY BEACH . - . ~ 1. NAME OF ORGANIZATION Hospice By The Sea, Inc. , ADDRESS 1531 West Palmetto Park Road CITY Boca Raton, Florida 33486 PHONE ( 407) 395-5031 CONTACT PERSONS NAME Trudi Webb POSITION WITH ORGANIZATION Execut i ve Di rector GRANT REQUEST $16 , 872.00 2. Does che organizacion meeC che follo~ng criteria? x (a) Incorporated, private, and non-profit x (b) Tax exempt status under IRS Code 501 (c) (3) x (c) Not a private foundation x (d) Charitable contributions to agency are tax deductible x (e) Charitable, health, or human services are delivered to residents of Delray Beach x ( f) Volunteer Board of Directors is the governing body x (g) Agency has current affirmative accion plan x (h) Independent audit is performed each year x (i) Annual budget is approved by Board of Directors 3. Does the organizacion address any of the following priority needs? Substance Abuse Treatment and Prevention Alzheimers Services x A.I.D.S. Services x Affordable Health Services (Physical & Mental> Affordable Day Care Transportation Housing Foster Care/Placement x Community Service Educational or Cultural En~ichment Program YOU MUST BE PRESENT WHEN YOUR REQUEST IS REVIEWED -1- , , . . 4. How many par~icipants are currently utilizing this agencies program? (Within the City limits of Delray Beach?) We served 193 patients and an estimated 579 family members who were residents of Delray Beach in Fiscal Year 1989-90 ~ 5. What is the amount of your request? 516,872 . 6. For what or how will the requested funds by used? Please explain. To provide live-in nursing or assistance by a certified nurses assistant for terminally ill patients who cannot afford to hire temporary careqivers. 7 . How will the City's Contribution impact the agencies operations? It will allow us to provide desperately needed services to patients and famil ies in Delray Beach who otherwise could not afford to hire temporary careqivers. 8. From what other sources does your agency/program receive 111 funds or donations? Please explain. Palm Beach County, Boynton Beach, Deerfield Beach, individual contributions, memorial contributions, fundraising events, Hospice Medicare benefit. 9. What is your agency/program's total budget? Please explain. $4,651,551.00 This is inclusive of patient care services for 1,000 patients and an estimated 3,000 family members. CITY COMMISSION Date Reviewed: Vote on the Request: YES' NO Approved Denied MAYOR DATE . CITY MANAGER DATE -2- · UOSPICE BY THE SEA, INC. April 13, 1991 Ms. Yvonne Kincaide Budget Administrator City of Delray Beach 100 N.W. First Avenue Delray Beach, FL 33444 Dear Ms. Kincaide: As ' . Hospice By The Sea is requesting a In prevlous years, contribution from Delray Beach's 1991-92 budget to enable us to assist terminally ill patients and their families residing in Delray Beach. We are requesting $14,450 to be able to provide these services to Delray Beach residents during the coming year. The goal of hospice care is to keep the patient comfortable at home. However, this requires the services of a caregiver to tend to the patient's needs and administer medication as required. The generous support of the City of Delray Beach has enabled us to provide hospice services to terminally ill patients in Delray Beach who do not have a 24-hour caregiver nor the financial resources to hire one. In Fiscal Year 1989-90, Hospice By The Sea provided services to 193 patients and an estimated 579 family members in Delray Beach. By the end of June, 199L we expect to have served approximately 250 patients and 750 family members there. As can be seen, our patient census is growing dramatically. Along with this increase we find many situations where caregivers are temporarily unable to care for their loved ones, perhaps due to the illness of the caregiver or some other emergency confronting the family. When this happens, the Hospice Team assesses the situation and provides a live-in nurse or respite care by a certified nurse,'s aide during the 11 p.m. to 7 a.m. shift. The present cost of providing a live-in nurse is $207 per day and ~he cost of providing one eight-hour certified nurse's aide shift lS $88 per day. 1531 West Palmetto Park Road Boca Raton. Florida 33486~3395 (407) 395-5031 Fax: (407) 393-7137 Serving the People of Palm Beach and Broward Counties Ms. Yvonne Kincaide April 13, -19"90 Page 2 As the demand for hospice services grows, so does the need for this type of support. This year we hope to be able to provide live-in nursing coverage for a total of 56 days for 4 patients and certified nurse's aide coverage for a total of 60 days for 12 patients residing in Delray Beach. We anticipate the cost of these services will be $16,872. I am looking forward to seeing you when our request 1.S reviewed. With your assistance and the understanding of the City Commissioners, we will continue to be able to provide important services to the resiàents of Delray Beach. Sincerely, ......----. / - ;,' , c-/ ,hú.h It/l>-tv Trudi Webb Executive irector TW/s APPLICATION FOR CHARITABLE and ~ BENEVOLENT CONTRIBUTION REQUEST CITY OF DELRAY BEACH School Board of Palm Beach County l. NAME OF ORGANIZATION Child Care Services Office ADDRESS 3970 RCA Blvd., Suite 7015 CITY Palm Beach Gardens, Fl 33410-4283 PHONE (407) 624-7670 CONTACT PERSONS NAME Elizabeth J. Wesley POSITION WITH ORGANIZATION Project Nanager GRANT REQUEST $ 38,663 2. Does the organization meet the following criteria? (a) Incorporated, private, and non-profit (b) Tax exempt status under IRS Code 501 (c) (3) xx (c) Not a private foundation (d) Charitable contributions to agency are tax deductible xx (e) Charitable, health, or human services are delivered to residents of Delray Beach (f) Volunteer Board of Directors is the governing body xx (g) Agency has current affirmative action plan xx (h) Independent audit is performed each year xx (i) Annual budget is approved by Board of Directors 3 . Does the organization address any of the following priority needs? Substance Abuse Treatment and Prevention Alzheimers Services A. LD.S. Services xx Affordable Health Services (Physical & Mental) Affordable Day Care Transportation Housing Foster Care/Placement Community Service xx Educational or Cultural Enrichment Program YOU MUST BE PRESENT WHEN YOUR REQUEST IS REVIEWED -1- 0 4. How many participants are currently utilizing this agencies program? (Within the City limits of Delray Beach?) ~ 350 5. What is the amount of your request? $38,663 6. For what or how will the requested funds by used? Please explain. The funds will be used as part of the 8% local matching dollar requirement of subsidized child care (Title XX) in the City of Delray Beach. 7. How will the City's Contribution impact the agencies operations? The city's contribution will result in maintaining the level of funding to serve eligible children in Delray Beach. 8. From what other sources does your agency/program receive funds or donations? Please explain. Additional funding sources are State ~nn Fpneral funds (throu~h the District Department of Health and Rehabilitative Services, United W~y ~nd Board of County Commissioners). 9 . What is your agency/program's total bud,get? Please explain. Total budget for the Child Care Services program is $3,730.707. Payment to programs for child care services is $3,334.289 and $396.428.00 pays for administrative and support services. CITY COMMISSION Date Reviewed: Vote on the Request: YES NO Approved Denied MAYOR DATE CITY MANAGER DATE -2- - .¡c 0'1 0 ¡.... CJ:>O C""1 W~:t: ..0 ;::¡ u ..0 O'...J< ~ N WWW CO 0'1 ex:~~ C""1 I . .r:: ...... .¡c u a- CO CO a- ...... ..... C1J ...... ...J:t: 0 ~ 0 r-- ~ C1J ~ ..., C1J U ...... .r:: CO W ...... ..., .. ~ E-< · >. ..., < ...... "0 ..., C ¡.... l1"\ C .,," 0 ~CJ: N CO U U N ...... ~ a-~ a- >. W CO CO ç.., CO 3 >. 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M ()"O E-< CO CJ..... ...... ..0 -:r ~..... rnN Z M >..... ¡:: 6 6 M >. - H .,..¡ .¡.J ¡:: CO .,..¡ · .,..¡ . .¡..¡ . "0 CJ . ~ ;3.,..¡ CJ "0 E-<3 :>3 ',," :3 ¡::3 C1J3 Z UU rn rJJ C1J · C CO ,.Q ;::¡ () CJ ...J H H COCJ: MC/1 :JZ CJ: >'Z ç.., .. () CIJ 'rl 0 >. 'rl ..c::: C1J ~l1"\ M CIJ C1J.r::).¡.¡.J 0 :J 0..0 00..... Hl1"\ c...... .... .... CO 'rl :t:l1"\ r::1' M r"- eo 0l1"\ ',," ...... 00 c U H U I C""1 C1J <:r"- <..0 UI.f'\ c..?....... :t:..o C1J c 0 rn CJ: () 0'1 H U ',," "0 'rl .¡.J W H N M .. 0 ~ >. M CIJ 00 'rl 0.. ,....¡ 0.. CO H ¡::..c::: CJ: N .¡.J CO 'rl U 0 0 . U > .¡.J CIJ .¡.J rn 'rl u H rn .. "0 M .,..¡ 00 co H CIJ CJ ,....¡ .... c U CJ: >. .r:: ¡:: ',," ¡::.,..¡.,..¡ ~ .¡..¡ 0 .r:: C1J u"O "0 WN 'rl U H CIJ H M ...J I C""1 ..... () "0 0..0 ',," ~ rn C""1 0 () OO""'¡ rn u .r:: 0 0 .,..¡ ¡:: .,..¡ u U 0 S C1J ~ .,..¡ .r:: 0 co ¡.... u ;3 u .... .... N C 0 0 .... 0 ...... coU M CIJ"O C M ,....¡ ,....¡ C1J CIJ .. co >. O,.Q ¡:: 6 CIJ CJ: () ,.Q.¡.J ..... .,..¡ OOCIJ ~ E-< 0 C òO .,..¡ U ~ 6 CIJ :J CIJ .,..¡ rn co :J -:r ..c::: 0 .r::M ()M Z ç..,N N E-<U ¡.... CJ co 0.. Z..... oj( H I 0 DEPARTMENT OF FEDERAL PROGRAMS THOMAS J, MILLS SUPERINTENDENT THE SCHOOL BOARD OF SCHOOLS OF PALM BEACH COUNTY, FLORIDA 3970 RCA BLVD" SUITE 7015 PALM BEACH GARDENS. FL 33410·4283 407-624-7690 May 30, 1991 Mrs. Yvonne Kincaid Budget Director City of Delray Beach 100 N.W. 1st Avenue Delray Beach, Fl 33444 Dear Mrs. Kincaid: We sincerely appreciate the City of Delray Beach's involvement in the subsidized child care program. Approximately 350 children in 'your city receive subsidized child care through the Social Services Block Grant (Title XX). Many of these children are at risk of abuse and neglect. As the central agency for the coordination of center-based child care, the School Board must raise the required local matching dollars in order to draw down the State and Federal share. In order to receive these child care services parents must be working, seeking employment, or enrolled in a training program leading to employment. In essence, this is not a charitable program, but a vehicle which makes it possible for parents to become gainfully employed. Thus, many parents are able to be dropped from the welfare rolls and become tax paying citizens. Research indicates that there is a substantial increase in the original investment to the child care program. This is a request for continuation of support to this program in the amount of $38,663 to serve the children and families of Delray Beach. Thank you for your cooperation and feel free to contact me regarding this matter. Sincerely, /le (ì J;; ~ <-~tL :'~ IJi u-W/ Eliz~eth J. Wesley, Projec Manager Child Care Services EJW: gn Attachment . . APPLICATION FOR CHARITABLE and . BENEVOLENT CONTRIBUTION REQUEST CITY OF DELRAY BEACH l. NAME OF ORGANIZATION Deaf SI?!:vice Center of Palm Beach ~C'JI]nt'~T, r'ìç ADDRESS 5730 Corporate Way #230 CITY West Palm Beach, FL 33407 PHONE 478""'3903 CONTACT PERSONS NAME Robert J. Deshaies POSITION WITH ORGANIZATION Director of Developmen~ GRANT REQUEST $ 6/000 . 2. Does the organization meet the following criteria? x' (a) Incorporated, private, and non-profit x (b) Tax exempt status under IRS Code 501 (c) (3) x (c) Not a private foundation x (d) Charitable contributions to agency are tax deductible x (e) Charitable, health, or human services are delivered to x residents of Delray Beach ~ . x (f) Volunteer Board of Directors is the governing body (g) Agency has current affirmative action plan x (h) Independent audit is performed each year x (i) Annual budget is approved by Board of Directors 3. Does the organization address any of the following priority needs? x Substance Abuse Treatment and Prevention Alzhe~ers Sex-ýices x A.I.D.S. Services Affordable Health Services (Physical & Mental) Affordable Day Care Transportation X Housing Foster Care/Placement x Community Service x Educational or Cultural Enricbmen~ Program YOU MUST BE PRESENT WHEN YOUR REQUEST IS REVIEWED - -1- - . , . . . ' 4. How many participants are currently utilizing this agencies program? (Within the City limits of Delray Beach?) s~~ .2U~r~r.hmE!nr A 5. What is the amount of your request? $6,000 6. For what or how will the requested funds by used? Please explain. Direct service ~r09rams which include interpretinq, Telephone/TDD relay service, client assistance, information & re- fE!rral, hearin~ aid bank, hearin9 im9aired ID cards, community education and training, and quarterly newsletter. Funds will .=Il!".o h~ l1!".pn to h~lp E!stablish a new office which will be located in Delray Beach and which is planned to open in the Fall of 1991. 7. How will the City's Contribution impact the agencies operations? 1 oS of ror~l op~r~t..ing h]ng~r. S6000 is 28% of rot~l ~ð~r nr q~ru;røq rn nølr~y rC9id9nt5 8. From what other sources does your agency/program receive funds or donations? Please explain. United Way: 12%, Government: 16%, Third party reimbursements:43%, Special ~ Events:lO.5%, Foundation/grants: 10%, Contributions: 8.5% 9. What is your agency/program's total budget? Please explain. $388,290 see attachment B CITY COMMISSION Date Reviewed: Vote on the Request: YES NO Approved Denied - MAYOR DATE CITY MANAGER DATE - -7- ~ Attachment A 4. There are 4200 permanent hearing impaired residents of Delray Beach who can benefit from and have Deaf Service Center services available to them, initially via a toll-free telephone line. Deaf Service Center interpreters logged in 520 hours of interpreting for Delray Beach residents in 1990. ThlS includes assignments in Delray and assignments for Delray residents throughout the county. For each assignment the number of people served is at least one deaf person and 4 or more hearing persons. The interpreter is a benefit not only to the hearing impaired person but also to all hearing persons involved in an interpreted situation. Delray Beach accounts for 5.5% of all Telephone/TDD calls. Added to this volume is the extra cost of a toll-free TDD line for Delray residents and the cost of relaying the calls back to Delray which is incurred by the Deaf Service Center. Thirty individuals have benefitted from walk-in client assistance in 1990 and 162 Delray residents receive our quarterly newsletter. Many Delray hearing impaired residents need individual client assistance but the location of the Deaf Service Center in West Palm Beach makes it difficult for them to access the office. A significant increase of services to Delray residents is anticipated once a new office of the Deaf Service center is opened in Delray. This is planned for the Fall of 1991. Walk-in client assistance is expected to increase by 400% and community awareness and education will increase dramatically. "';' 11/14/90 Deaf Service Cent~r Attachment B ! Proposed Operating Budqet .. 1991 . levenues: Annual Giving Caapaign $ 9,620 roundations , Grants (oP. budqet only) 19,500 Clubs , Orgaòizations 3,500 Special Ivents (net) 34,600 leaorials , Tributes 200 United Vay 55,000 Governaent (County' D.8. only/no increase) 57,000 leabersbip 4,000 Training (Sign Language , TDD) 7,360 Interpreting 182,000 Iquipaent , Devices 1,500 Pins 600 lental (Rooa , Decoders) 225 Interest 3,600 Volunteer Recognition 1,875 Otber (froa beginning cash) 7,110 !fiscellaneous _ 600 _ Total Revenue $388,290 Ixpea.es: Payroll $ 146,200 Payroll Taxes 12,430 Benefits 13,920 Payroll(Staff Interpreters) 43,700 Payroll Tues 3.950 Benefits 5,550 Profe..ional Services 6,200 Interpreting(Independent Contractors) 16,420 Training 5,900 Office 3,900 Telepboae 11 , 010 Postage 1,680 Rent 27,005 Capital I.prove..nts 2,000 Custodial 2,120 Electric 3,420 Insurance 1,605 Repair , Xaintenance 2,640 Printing 6,900 .e.sletter 4,000 Iqui,..at , Devices (for sales) 2,000 Trav.l , leetina. 1,620 Seainar. , Conferences 1,020 Dues 400 Volunteer aecognition 1,500 Xi.cellaneouB 600 Total Expenses $388,290 - . ~ DEAF 1f) yu<:.._ ~: \ V E [' JUN 1 8 1991 SER VICE Prot'/ding ,A,55i5tance To The Hear/ng Imparred C I : Y M A; ~ ~ IJ t K :-- CENFER ' - 5730 (L)rF'l)rate ~\'JV =230, ~\est Palm Be.1lh FL 33..,'- of Palm Beach County, Inc. \'Plce ..071"78-3Ql'3 TDD 1..07 "78-3QO" TDD h'7 3Q2-co...... Board of Directors June 13, 1991 Howard F. Ostrout. Jr.. ChainnCln Glenna R. Ashton Beth E, Bystrycki Carl V.M, Coffm Terry L. Filer Me David T, Harden, City ~anager Marie Horenburger City of Delray Beach Sharon K, Jackson 100 NW First Avenue Robert E. Johnston Delray Beach, FL 33444 Kathijean Keene-Mooney Ottis R, Smith Dear Mr. Harden: Hennan Streicher Lt. Wilbur "Clay" Walker The Board of Directors of the Deaf Service Center of Dorothy S, Yankiver Palm Beach County, Inc (DSC) request funding in the amount of $6,000 from the city of Delray Beach on Honorary Trustees behalf 0 f the 5,000 permanent hearing impaired A, Parker Bryant Bill Burson residents of Delray Beach who can benefit from services Dr. Edward M, Eissey provided by DSC. Commissioner Carol Roberts Representative Marian V. Lewis Your past support is greatly appreciated and your Senator Phil Lewis continued support is important to the lives of Commissioner Karen T. Marcus children, working age adults and senior citizens of Jim Sackett Delray Beach who suffer hearing loss. Harry L. Smith Professional Advisors In the fall of 1991, the Deaf Service Center plans to Elwood Bracey, M,D, open a new office which would be located at 551 SE 8th Susan DeHayes.M.S, St. . Delray Beach, in the Barnett Building. The Annjala Francis, M,S, location of this new office will be an added benefit to Mel Grant. M,A, Delray Beach residents. Joy Kilpatrick. M,S, Janis Labrutto-Wilson. M,S, The Deaf Service Center serves hearing impaired Bayard Moffitt, M.D, i residents of Delray by providing interpreters, making Susan Rohm. M,A, I Ruth Samuels. M,S, telephone relay calls, providing client assistance. Jean Zimmennan, R,P,T, making referrals, conducting training and communi ty education programs, and supplying information regarding Deaf Advisors deafness. Many De~ray hearing impaired residents could Virginia Bishop not utilize services provided in the county addressing Joseph L. Bonikowski, Sr. priority needs without the accessibility provided by Penelope Bonikowski DSC services. Martin Bystrycki Elinor Eastman Funding from the city of Delray will be used to help John p, Judge. Jr. Cathy Nash defray the expenses of the services listed above which Hennan Streicher I are offered to to the 5000 Delray Beach hearing Barbara Streicher i impaired residents. DSC training and community 1 Elliott A, Trauger education programs have also been of benefit to hearing Mary M, Trauger individuals who must interact with hearing impa ired people. Executive Director Joan E, Gindlesperger I ì OA """ed'''''' A.,..,e, "., ~ The Deaf Service Center is happy to serve Delray hearing impaired residents and to be the communicative bridge between the hearing and silent worlds. enabling greater independence and productivity to the hearing impaired individual. ~e trust that the city of Delray Beach will continue to be a part of changing lives for the better for our hearing impaired neighbors. Sincerely. FfDWt4~ r- XTIZOU-¡- tJK Howard F. Ostrout Chairman. Board of Directors rjd Attachments APPLICATION FOR CHARITABLE and BENEVOLENT CQNTRIBUTION REQUEST CITY OF DELRAY BEACH . ALZHEIMER'S ASSOCIATION, 1. NAME OF ORGANIZATION PALH BEACH COUNTY CHAPTER, INC. ADDRESS 3200 N. Federal Highway CITY Boca Raton FL 33431 PHONE [407] 392-1363; 736-2699 CONTACT PERSONS NAME Mary Barn¿s, Executive Director POSITION WITH ORGANIZATION Executive Dfrector GRANT REQUEST $ 10.000.00 2. Does the organization meet the following criteria? * XX (a) Incorporated, private, and non-profit xx (b) Tax exempt status under IRS Code 501 (c) () XX (c) Not a private foundation xx (d) Charitable contributions to agency are tax deductible xx (e) Charitable, health, or human services are delivered to residents of Delray Beach XX (f) Volunteer Board of Directors is the governing body xx (g) Agency has current affirmative action plan xx (h) Independent audit is performed each year xx (i) Annual budget is approved by Board of Directors 3. Does the organization address any of the following priority needs? Substance Abuse Treatment and Prevention xx Alzheimers Services (Advocacy, Training,. Heal th, Family Consultant s, A.I.D.S. Services I.D. Locator Bracelet) xx Affordable Health Services (Physical & Mental) (Alzheimer's Support XX Affordable Day Care (Alzheimer's Adult Day Care) Groups) Transportation Housing Foster Care/Placement xx CODDDuni ty Service t (Alzheimer's) xx Educational or Cultural Enrichment Program (Alzheimer's) YOU MUST 8E PRESENT WHEN YOUR REQUEST IS REVIEWED *Full backup documentation available if needed. -1- I . '. ' 4. How many participants are currently utilizing this agencies . ro ram? (Within the City limits of Delray Beach?) In CFY 91, gur ~rogram served 592 patients and 592 caregivers living in Delray Beach for a ~otal of I ]84 individuals (50 new patients were enrolled in the 1. D. Locator Bracelet Program). 5 . What is the amount of your request? $]0,000.00 6. For what or how will the requested funds by used? Please explain. To defray costs of the Family Consultant program; the service most often utilized by Delray Beach residents; to make education materials available to De1ray Beach residents; to provide information & referral for Delray Beach residents;make support groups available. 7. How will the City's Contribution impact the agencies operations? Assist in maintaining th~ current level of service now available to residents of Delray Beach; continue working with City personnel to present programs and crisis intervention. 8. From what other sources does your agency/program receive funds or donations? Please explain. United Way North and South Palm Beach County, City of Boca Raton, City of Pohakee, City of Boynton Beach, Palm Beach County Board of County Commissioners, pati~nts fees, and donations from pr~vate ~nd~v~duals and foundations. 9. What is your agency/program's total budget? Please explain. Annual ] 99] calendar year budget was projected at $562,322.00 expenditures and revenue and as of 3/31/9] was at 34% of projection. Line item and program narrative available for further review.* CITY COMMISSION Date Reviewed: Vote on the Request: YES NO Approved Denied MAYOR DATE CITY MANAGER DATE *The CHAPTER is very committed to services and resources for Alzheimer's patients that 4re appropriate adequate, accessible and affordable. All programs and services are accessible because of scholarships donations from organiz&eï~n who care for the needs of Alzheimer's patients and their caregivers. . THE MISSION OF THE NATIONALALZHEIHER'S ASSOCIATION (ADRDA) . The Alzheimer's Association and Related Disorders Association (ADRDA) IS a non-profit organization dedicated to "easing the burden and find ing the cure" for Alžheimer's Disease and related disorders. The organization has grown from just seven chapters In 1980 to currently 214 Chapters In every state, except Alaska, and over 2000 support groups. ADRDA, as the fastest growing national voluntary health agency, is dedi- cated to finding a cure for Alzheimer's Disease and to providing support and assistance to the patients and fami lies. ADRDA's Mission is carried out through: I. research into the cause, prevention, treatment, and cure for Alzheimer's Disease and the related disorders. 2. education of the public and information for health care professionals. 3. chapter formation for a nationwide family support network and implementation of programs at the' loca I level. 4. advocacy for improved public policy and needed health care legislation. s. patient and family services to present and future victims and caregivers. MISSION AND HISTORY OF THE ADRDA PALM BEACH COUNTY CHAPTER, INC. The Palm Beach County Chapter is the local presence for the National organization. In the spring of 1984, a few Palm Beach County residents whose spouses were afflicted with Alzheimer's Disease formed a committee to investigate the need for establishing a chapter to service Palm Beach County. Within a very short time, this committee realized that resources for Alzheimer's Disease patients and their families were non-existent. Hence, the Chapter received its Charter from the National ADRDA in October of 1984 and its State of Florida Charter on June 5, 1985. During the Chapter's embryonic stage, the newly appointed Board of Directors decided to establish its headquarters in Boca Raton and the hiring of a part-time Executive Director. A few Board members approached the Area Agency on Aging, state and local government officials, United Way and Community Chest organizations for office start-up funds. All to no avail. However, the Aid for the Aged Foundation, head-quartered in Boca Raton recognized the need and gave the members a $20,000 challenge grant which was met within five weeks. Presently, the Chapter operates two offices, one in Boca Raton and the other in West Palm Beach. The Chapter serves over 5000 patients and their f am il i e s . The Chapter reaches over 6000 people with the newsletter mailing that is sent to caregivers (and other family members), health and social service professionals, government leaders, police departments, rescue personnel, religious groups, and numerous concerned individuals and organi- zations. · The Chapter's Mission 1S to provide services to the citizens of Palm Beach County that are affordable, adequate, appropriate, and accessible. This Mission is achieved through the Chapter's programs and projects that include: I. FAMILY AND PATIENT SERVICES - Alzheimer Family Consultant Services - 19 Support Group meetins a month throughout the County - HELPLINE volunteers - -LD. Locator Bracelet Program - Specialized Alzheimer's Day Care Program 2. EDUCATION, RESEARCH. AIm PUBLIC AWARENESS - Alzheimer's Institute through Palm Beach Community College - Quarterly Educational Seminars - Quarterly Newsletter - The Memory Jogger - Assistance in Environmental Design for Alzheimer's patients - Training programs using current literature, research, and materials - Radio and television spots - Public awareness activities throughout the year and during the month of November for National Alzheimer's Month - Maintenance of a library of current literature and video tapes on various aspects of Alzheimer's Disease - Training with local, county, and State police - Training to health care providers and facilities serving patients with Alzheimer's Disease - Project Life Line used to train the community-at-Iarge about Alzheimer's Disease - On-going staff and volunteer training 3. ADVOCACY - Dissemination of information on proposed legislation at the local, state, and federal levels - Networking with local agencies on behalf of patients and fami lies witn Alzheimer's Disease - Advocating for improved public policy and legislation - Establishment of the Alzheimer's Alliance with quarterly meetings on advocacy issues 4. CHAPTER DEVELOPMERT - To establish funds to support the Chapter's programs that provide services to Alzheimer's Disease patients and their fami lies and to ensure the Chapter's effectiveness as a non-profit, voluntary, health organization - To outreach to surrounding areas where services are non-existent or limited SUMMARY OF CHAPTER PROGRAMS 1990 EDUCATI08 AND TRAI8IIG - January to Harch 1991 (new program as of 1/91 ) Number of Programs/meetings 38 Total Length of all programs 189 hours Number of people trained/participants 581 + The plus sign denotes Chapter participation in three health fairs where many people were exposed to our staff and materials. . FAMILY CONSULTANT PROGRAM - 10/89 to 9/90 . Number of new patients 537 Number of HELPLINE calls 1813 Number of follow-up calls 1848 Number of crisis management calls 152 Number of office visits by caregivers 290 Number of home visits 95 Number of caregivers at support groups 721 1074 Alzheimer's patients and caregivers were served at a unit cost of $44.69 per hour. SPECIALIZED ALZOEUMER'S DAY CARE PROGRAM - 1/90 to 12/90 Statistics reflect 2 days of day care per week in 2 sites. Oldest patient 93 Youngest patient 65 Average age 80 Number of Families served 100 Total patient days 2867 Total number of in-takes 92 Average length of participation 25 weeks Average daily attendance 15 ** The majority of patients live with a spouse or an adult child and are diagnosed with Alzheimer's Disease. Volunteers received 134.5 hours of training. There were 15 active volunteers with an average daily attendance of 3. **Capacity at the Lake Park SADCP was never over IS per day even though licensed for 24. Boca Raton SADCP held a higher average, usually 20 - 22. 1. D. LOCATOR BRACELET PROGRAM - 1990 There are over 400 people registered on the 1.0. Locator Bracelet Program. When a patient dies, the code number is not reissued. The 1.0. works regardless of the patient's location (home, nursing home, etc.), as long as the address is kept up-to-date. It is up-dated annually by the Chapter's Computer Department as a matter of procedu~e, . . A " -; S 0 C I " , I 0 "'6 'AlM II"''' (OUN'" ("""I.....c, - Sane<re "Stand By'b.1 3200 N. Federal Hwy" Suite 226 707 Chillingworth Drive, #14 Boca Raton, Florida 33431 West Palm Beach, Florida 33409 (407) 392-1363 (407) 736-2699 (407) 478-3120 APPROVED 1991 CHAPTER OPERATING (CASH) BUDGET I . PERSONNEL BOARD OF DIRECTCrIS Sub/Total Salaries $314,279 PRESIDENT Siobhon Kplly, Ph D Sub/Total Fringe Benefits $ 25,949 VICE·PRESIDENT Carl Stolle Total Paid Personnel $340,228 TREASURm $ 37,452 Charlotle Jablln II. BUILDING SPACE SECRETARY $ 11,588 Amelia E, Pohl, ESQ III. TRAVEL Dr. Sam Clark IV. COMMUNICATIONS/UTILITIES $ 16,820 CarolYfI Cohefl Edmofld J, Kunmann, E,'1 (Reflects communications costs only JOhMY B, McKenzie as utilities are included in build- Charles D link ing space cost) EXECUTIVE DIRECTOR Mary M Barnes V. PRINTING/SUPPLIES $ 17,307 VI. EQUIPMENT ~ REPAIR $ 7,825 VII. OTHER $111,102 (Includes projected $50,000 asses- sment for national allocated to other costs) GRAND TOTAL PROJECTED CASH OPERATING COSTS $562,322 *PROJECTIONS CALCULATED on November 30, 1990, Financial re- ports of expenditures with extensions to allow for twelve months operations, cost-of-living expectations, and person- nel positions existing in 1991 organizational chart. BACKUP WORKSHEETS FOR BUDGET PROJECTIONS INCLUDE SOME COST ALLOCATIONS AS CURRENTLY AVAILABLE IN ADMINISTRATIVE OFFICE AND FROM EXPENDITURE REPORTS TO DATE. ADDITIONAL COST ALLOCATION FORMULAS UTILIZED ON AN INFORMAL BASIS. COST ALLOCATION FORMULAS FOR PERSONNEL WILL BE DEVELOPED FOLLOWING IMPLEMENTATION OF TIME STUDIES; FOR BUILDING SPACE FOLLOWING CALCULATION OF FLOOR SPACE UTILIZATION. OTHER FORMULAS WILL BE DEVELOPED. revised 06/91 . ........ -.. ALZHEIMER'S DISEASE AND RELATED DISORDERS ASSOCIATION Palm Beach County Chapter, Inc, We Bre supported by your fax-deductible donations, . . ~LZHEIMER'S ASSOCIATION ~ PALM BEACH COUNTY CHAPTER, INC. ~PPROVED 1991 CHAPTER REVENUE STATEMENT SOURCE OF REVENUE CONTRACTED PROJECTED TOTAL I. GRANTS United Way of Palm Bch 12,765.50 14,184.00 25,531.00 United Way of S. Palm Bch 10,900.00 10,000.00 21,800.00 Forrest Lattner Foundation 40,000.00 50,000.00 40,000.00 Roncalli Charities 2,400.00 2,400.00 2,400.00 City of pahokee 100.00 100.00 100.00 City of Boca Raton 10,900.00 10,900.00 10,900.00 City of Delray Beach 1,000.00 1,000.00 1,000.00 City of Boynton Beach 0 1,000.00 1,000.00 Cty. Commissioners 12,000.00 36,000.00 48,000.00 Lost Tree Charity Fndtn. 15,000.00 0 15,000.00 Ida Schmidt Bequest 70,242.50 0 70,242.50 Fisher Foundation 10,000.00 0 10,000.00 SUB-TOTAL PRIVATE/PUBLIC FUNDING: **$185,308.00 $125,584.00 $245,973.50 II. CHAPTER DONATIONS Unres-Tributes, Memorials & Memberships 0 22,000.00 22,000.00 Unres-Individual Contrib. 0 14,000.00 14,000.00 Res. Individual Contrib. 0 0 0 Fundraising (Internal & Ext) 0 75,000.00 75,000.00 Book Sales 0 1,000.00 1,000.00 Patient Fees o ***130,000.00 130,000.00 ID Locator Bracelet 0 5,000.00 5,000.00 SUB-TOTAL DONATIONS: ****$247,000.00 $247,000.00 GRAND TOTAL PROJECTED CHAPTER CASH REVENUE 1991: -$492,973.50 TOTAL PROJECTED OPERATIONS BUDGET 1991: $562,322.00 EXPANSION INCOME REQUIRED: ($ 69,348.50) * Based on financial Reports 11-89 ** Existing contract balances 12-31-91 *** Based on expansion of Alzheimer's Day Care Program 1991 **** Eleven months figures extended to twelve months projection revised 06/91 ~ SCHMIDT, RAINES, TRIESTE, DICKENSONt ADAMS & CO. "1'II.On551ONÞL roAPOI\ATION (Yf cmmm J'U!U( ACCCUlTANn AND CON5llTANIS TO ŒJ5INÐS - - , - !If.\IŒP. Œ n€ WAlItI\ f þ.[)M'ð, II, c.P A ~ IN5TIT\JI[ Œ CIl\mED FUIUC ACCOI.M~ PALl F DlCK£N5QN, CP A PlWAIt CCM'ANID PI\AC!IŒ SECTION ÞMJ MAAX .... OI\TlÆO C P .... S£C I'I1AC11CI S£CTION Œ M: 0M90N FOI\ CI''' nI1M5 [)(N5EI. L. MINES, CP A I N,£)V.NO£rI TT1JUIt, CPA AFfUAItD 'IoIITH I)(/\ INItFINATIONAI. --- omcES IN PI\JNC1PAl 0T1£S 'II/CII\lD'Mœ ~OWL C 00l.DlC CPA '-W\GAAET I\. CAl.D£I\ cr A. ~ClIA£L A COHEN CPA ~CHA[l1 DASZIW... CP A, I\O!I£I\I J Of',[!\£1\. CP A £~ A. (UoIN, CPA ~OWlG rAHNONCH CPA INDEPENDENT ACCOUNTANTS' REPORT GEOI\G£ N, HI\. TON, CPA 1101)£1\1 £ McG/1.A!H, CPA r:W'IfN£ ... /MINGer. CPA To the Board of Directors Alzheimer's Diseäse and Related Disorders Association, Palm Beach County Chapter, lnc. ALZHEIMER'S DtSEASE AND RELATED DISORDERS ASSOCIATION, PALM BEACH COUNTY CHAPTER, INC. FINANCIAL STATEMENTS DECEMBER 31, 1989 AND 1988 TABLE OF CONTENTS INDEPENDENT ACCOUNTANTS' REPORT - 2 - In our opinion, the financial statements referred to above present fairly, in all materiar tespects , the financial position of Alzheimer 's Disease and Related Disorders Association, Palm Beach County Chapter, Inc. as of December 31, 1989 and 1988, and the results of its operations for the year ended December 31, 1989 in conformity with generally accepted accounting principles. ,. 6-~ """-~~~ + ci- Cö SCmIlDT, RAINES, TRIESTE, DICKENSON, ADAMS a CO. Boca Raton, Florida March 14, 1990 ALZHEIMER'S DISEASE AND RELATED DISORDERS ASSOCIATION, PALM BEACH COUNTY CHAPTER, INC. ßALANCE SHEETS ~ DECEMBER 31, 1989 AND 1988 ASSETS 1989 1988 Cash $ 32,914 $ 42,782 Marketable equity securities -0- 911 Grants receivable (Notes 6 and 7) 63,502 56,000 Prepaid expenses 20,860 3,372 Inventory of books and literature held for resale 954 1,277 Fund-raising material! 272 361 118,502 104,703 Equipment and leasehold improvements, less åccumulated depreciation 1989 $8,103; 1988 $4,709 8,992 11 ,886 $ 127,494 $ 116 ,589 LIABILITIES AND FUND BALANCE Assessments pàyable to National Association (Notè 4) $ 32,972 $ 17,798 Other accrued expenses 11 ,943 3,454 Deferred revenue (Note 6) 63,502 56,000 Due to related party -0- 843 108,417 78,095 Fund bàlance, unre!tricted 19,077 38,494 $ 127,494 $ 116,589 The accompanying notes are an integral part of these financial statements. - 1 - U';' · ALZHEIMER'S DISEASE AND RELATED DISORDERS ASSOCIATION, PALM BEACH COUNTY CHAPTER, INC. STATEMENTS OF REVENUE, SUPPORT AND EXPENSES AND CHANGES IN FUND BALANCE FOR THE YEARS ENDED DECEMBER 31, 1989 AND 1988 1989 1988 Support and revenue: Public support: Contri butions $ 104,220 $ 34,953 Allocations received from United Way: North County 27,500 23,340 South County 15,998 7,500 Tribute~ änd memorials 24,895 18,738 Foundation grants 44,192 39,482 Corporate grants and gifts -0- 16,280 Special project~ 40,424 4,350 Fund-raising event~, net of directly related expenses 1989 $6,671; 1988 $11,678 62,125 32,560 Volunteer services 81,477 83,147 Donated property 500 -0- 401,331 260,350 Revenue: Membership due! 8,095 4,440 Interest and dividend income 1,873 1,709 Miscella.néou~ 1,383 904 11 ,351 7,053 Total support änd revenue 412,682 267,403 Expenses: Program service~: Support groups 21,485 27,295 Patient and family services 126,489 72,332 Special project! 139,614 47,901 287,588 147,528 Supporting services: Management and general 80,029 79,791 Fund-rahing 27,046 27,932 107,075 107,723 394,663 255,251 National Associatiort tssêssments (Note 4) 37,436 25,414 Total expenses 432,099 280,665 (Deficiency) of !upport and revenue over expenses (19,417) (13,262) Fund bal~nce, beginning 38,494 51, 756 Fund balance, ending $ 19,077 $ 38,494 The accompanying notes are an integral part of these financial statements. - 2 - ~"O\ 0\ t.nt")""'U10~U1~O 1""0""'''1''''' I....,'-OO"IN C"\ - ~~~ ~ ~N~O\~~~~~O~.~~~ O~C~~ ~ ~ " 0 ...... 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WI ~ II!~" ~ ~ ~ II."" c~ ~ ~~;~ "'WI 0 II ~ WI:~= a.~:: 1 t.o. i III:'~WI'" ,~ .....a.c: I(~U>-", :S.~.,.>-c.~"'-.~ WI .. :::_~!. .=¡g.:Wlg=~:~~jJ=~~ ~ ~ ~..."~.I( . ......,..~~...u_.~u.!.I__ U §O"II U".o..uuo.:SJ~."':S ~ .11 II ....0 ~~~:sw~~.ft ~U:SO~.I(.,.>U ... ~;>-~ ~8gUft"'~~~.~WlftU~!..~.. a. ~>: omu8:~~~~ll~~~:~ E~~ ! . ALZHEIMER'S DISEASE AND RELATED DISORDERS ASSOCIATION, PALM BEACH COUNTY CHAPTER, INC. . NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1989 AND 1988 NOTE 1 - NATURE OF ACTIVITIES AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Nature of Activities: Alzheimer's Diseåse and Related Disorder~ Association, Palm Beach County Chapter, Inc. (ADRDA), is a chartered member of Alzheimer's Disease and Related Disorders Association, Inc. (the "National Association") which is a n1tional chãri table organization establ i shed to develop support and services for patients and families Jf Alzheimer's Disease and related disorders, advocate for their needs, promote public awareness and education, and encourage research for all aspects of these diseases. ADRDA provide~ various services to patients and families of Alzheimer's Disease and related disorder~. The following are some of the services provided: .. Assistance in establi shment of a diagnostic evaluation program at North Broward Medical Center which centrali zes diagnostic, neurologic, and p~ychometric testing in a community hospital setting. .. Information and referral .. Chapter-spon~ored meetings to promote awareness .. Distribution of informative newsletters .. Public education about Alzheimèr'~ Disease .. Promotion and ~upport of research and prevention efforts .. Pedona!" coun~eling , ind uding individual case management by qualified medical/sociAl personnel .. Di~~emination of information to local health professionals .. Family education and assistance to caregivers .. Telephone reassurance .. Public awareness of medical, social, psychological, and financial needs of victims .. Aid in fund-raising events .. Establishment of support groups for primary caregivers .. Establishment and coordination of a volunteer network .. Establishment of a respite day-care' program for individuals afflicted with Alzheimer's Disease and related disorders .. Establishme~t of 1.0. bracelet locators - 4 - · ALZHEIMER'S DISEASE AND RELATED DISORDERS ASSOCIATION, ~ PALM BEACH COUNTY CHAPTER, INC. NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1989 AND 1988 NOTE 1 - NATURE OF ACTIVITIES AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Funding is primarily through local government grants, pri va te contribution!, memberships, and volunteer time. All private contributions are considered to be available for unrestricted use unless specifically restricted by the donor. As an additional source of revenue, ADRDA participates in various fund-raising events. Significant Accounting Policies: Basis of Presentation Although ADRDA maintains its records on the cash basis, the records are converted to the accrual basi~ of accounting for financial sta te- ment pre !èn ta ti on. Under the accrual ba'sis, revenue is reported when earned and expenditures are reported when materials or services are received. Marketable Equity Securities Marketable equity securi ties, aU of which were received as donations, are reflected a~ contributions in the accompanying financial statements at their market vAlue~ at the date of the gift. Inventory Inventory is stated at the lower of cost (first-in, first-out method) or market. Equipment and Leasehold Improvements Office equipment and leasehold improv~ments are stated at cost if purchased by ADRDA or at fair market value at the date of the gift if received a~ é donation. Depreciation is determined on a straight-line basis over five years. - S - ALZHEIMER'S DISEASE AND RELATED DISORDERS ASSOCIATION, PALM REACH COUNTY CHAPTER, INC. ~ NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1989 AND 1988 NOTE 1 - NATURE OF ACTIVITIES AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTIlWED) Donated Assets and Services As stated above, assets received as donations are recorded and reflected in the accompanying financial statements at their estimated fair market values at the date they are received~ The estimated fair value of the free use of assets owned by others and the ê~timated fair value of contributed services over which the Organization exercises control and which constitute a part of the normal program ot sérvice! that ~ould other~ise be performed by paid personnel, the amount of ~hich i! clearly measurable, are also recorded and reflected in the äccompanying financial statements. Concerned members of the community who occasionally sponsor· fund-raising events on behalf of ADRDA bear the costs of these events. Accordingly, since no objective basis is àvàilable to measure the value of such contri butions, the value of these contributions is not reflected in the accompanying finàncial ~tatements. Income Tax Status ADRDA is currently exempt from income taxes under the provisions of Internal Revenue Code Section SOl(C)(3). NOTE 2 - LEASE COf.ttlTMENTS AND TOTAL RENTAL EXPENSE ADRDA lea!ed it! Boca Ràton office facility under a two-year noncancellable agreement which expired on June 30, 1988 and required annual rentals of $11 ,000. ADRDA had the option to renew ,the agreement for an additional twenty-two month term for annual rentål~ of $13,000; however, due to growth in the number of its volunteers and ~tâff members, ADRDA elected to forego the option period undet thàt hà~e and entered into an agreement during March, 1988 to lease a larger officê fad 11 ty . This new lease, which commenced July 1, 1988 ànd expires September 30, 1991, calls for the payment of annual rentaH of $18,810 in year one, $27,720 in year two, $29,106 in year three, and $7,640 in the last three months of the lease term, plus the payment of insurance and a portion of the normal maintenance on the property. - 6 - . ALZHEIMER'S DISEASE AND RELATED DtSORDERS ASSOCIATION, . PALM BEACH COUNTY CHAPTER, INC. NOTES TO FINANCIAL STATEMENTS ~ DECEMBER 31, 1989 AND 1988 NOTE 2 - LEASE_COMMITMENTS AND TOTAL RENTAL EXPENSE (CONT.) During 1988, ADRDA sublet a portion of this office space to Alzheimer's Association of Palm Beach County, Inc. (see Note 3) on a month-to-month basis for $417 per month. The total minimum rental commitment at December 31, 1989 is as follows: During the Year Ending December 31, 1990 $28,413 1991 22',193 $ 50,606 For 1989 and 1988, ADRDA leased a satellite office facility in West Palm Beach at $100 per month. The total rental êxpense included in the Hatements of revenue, support and expenses and of functionål expenses for the years ended December 31, 1989 and 19as wa~ $26,231 and $17,977, respectively, and the net rental expense, after deducting rental income of none and $2,502 from the sublease, was $26,231 and $15,495. NOTE 3 - RELATED-PARTY TRANSACTIONS During 1989 , the National A~sociation reimbursed ADRDA $45,000 which represent~d compen!Ultion to ADRDA for not being invited to participate in certain local fund-raiSing event! during 1989. Through February, 1989, ADRDA was re 1& ted to Alzheimer's Association of Palm Beach County, Inc. (the Association) through common managemen t . The Association was specifically chartered in 1986 for the purpose of developing a day-care center for sufferers of Alzheimer 's Disease and commenced oper4tions in lat~ December, 1986. - 7 - , ALZHEIMER'S DISEASE AND RELATED DISORDERS ASSOCIATION, PALM BEACH COUNTY CHAPTER, INC. ~ NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1989 AND 1988 NOTE 4 - NATIÒNAL ASSOCIATION ASSESSMENTS In order for ADRDA to remain irt good standing as a chapter of the "Na tional Associ:ition", certain policies and procedures promulgated by the National Association :ire required to be followed by ADRDA. One of these requirements is th:it ADRDA pay quarterly dues to the National Association equal to fifteen percent of ADRDA I s "qud ified" contti bution~. These dues totalled $37,436 and $25,414 for the years ended December 31, 1989 and 1988, respectively. The following is a reconciliation of total support and revenue to "qualified" contributions for the years ended December 31. 1989 and 1988, respectively: 1989 1988 Total support and revenue: $ 412,682 $ 267.403 Less items exempt from National Association a~~essments: Government grant! (55.100) (14.830) Costs of books and literature and other supplie~ offered for resale (9.411) (-0-) Patient fees received subsequent to formal NRCDP notification by the National Assoèiation (11,875) (-0-) Non-cash public support ( 86 ,722) (83,147) "Qualified" contributions $ 249,574 $ 169.426 NOTE 5 - CONTINGENCIES Grants are subject to annual renewal and periodic amendment and require the fulfillment of certain conditions as set forth in the instrument of grant. Failure to fulfill the condi tions could result in the return of the funds to grantorS. Although that h a possibility, the Board deems the contingency remote, Hnc! by accepting' the gifU and their terms, it has accommodated the object! ves of the grantor to the provisions of the gift. - 8 - n.., ALZHEIMER'S DISEASE AND RELATED DISORDERS ASSOCIATION ~ PALM BEACH COUNTY CHAPTER, INC. NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1989 AND 1988 NOTE 6 - GRANTS RECEIVABLE AND DEFERRED REVENUE At December 31, 1989 and 1988, grants receivable and deferred revenue consisted of the following: 1989 1988 Allocations from United Way: North County $ 15,000 $ 12,500 South County 8,502 7,500 Palm Beach County 40,000 36,000 $ 63,502 $ 56,000 NOTE 7 - RETROACTIVE ADJUSTMENT AND RECLASSIFICATIONS The accompanying December 31, 1988 balance sheet has been retroactively restated to ref1éct grants receivable and deferred revenue under certain contracts with the Uni ted Way and Palm Beach County. This adjustment had the effect of increasing total assets and liabilities by $56,000 at December 31, 1988 and had no effect on the deficiency of support and revenue over expenses for the year then ended. Certain items of support and revenue for the year ended December 31, 1988 have been retroactively reclassified to conform to the classifications adopted f~~ the year ended December 31, 1989, with no effect on total support and revenue. - 9 - . A IMERS , , ' " , PALM BEACH (OUN", CHAPTER,' ¡NC. Sare<re to Stand By'bJ. 3200 N. Federal Hwy" Suite 226 707 Chillingworth Drive, #14 Boca Raton, Florida 33431 West Palm Beach, Florida 33409 (407) 392-1363 (407) 736-2699 (407) 478-3120 Nay 30, 1991 30A,D Co:: ~::':~è ?;;ES¡DEi'.7 SJoonan ~e:>. ~r-:- Mr. David T. Hardin, City Manager City of Delray Beach V,CE?RES: E', T CeJ,l Stcile 100 NW First Avenue Delray Beach, FL 33444 TREASUREi'< Charlotte Jablin Dear Mr. Hardin: SECRETARY Melia E, Pohl. Esq This letter is to request the continued financial assist- Dr Sam Clark ance from the City of Delray Beach for maintenance level Carolyn Cohen Edmond J, KL;nmann :s : service of the Alzheimer's Association, Palm Beach County Johnny B, McKenzie Chapter, Inc.'s programs for residents of the City of Charles D, Zink Delray Beach. EXECuTIVE DIRE::C, Mary .\.1 ðarnes These services include primarily the availability of the Alzheimer's Family Consultant who responds to telephone calls, office visits and requests for homebound visits to provide information, education, referral, and counseling to victims of Alzheimer's Disease and their caregivers. The Alzheimer's Family Consultant in the past has assisted with training of Delray City personnel on identification of the possibly Alzheimer's victim in public safety calls, provided speakers as requested at Civic Groups, residence associations, and club/service meetings. materials are mailed and/or distributed on an ongoing basis as requested by residents and service agencies. At the present time, our Alzheimer's Family Consultants supervise four support groups in the immediate Delray Beach Area. Family Consul- tants provide linkage with the Specialized Alzheimer's Day Care program, a community partnership located at Advent Lutheran Church in Boca Raton that operates five days a week and serves 24 patients daily. The attached materials include a brief description of the Chapter's current operation, history, programs, budget detail, and most recent audit on file. . I.InIMcI ~ ALZHEIMER'S DISEASE AND RELATED DISORDERS ASSOCIATION Palm Beach County Chapter, Inc. We are supported by your tax-deductible donations, · Mr. Hardin pn.ge 2 May 30, 1991 Thank you for ongoing support and assistance of the City of Delray Beach in helping us "ease the burden" for the true heroes of this disease, the Alzheimer's patients and their caregivers living in Delray Beach. Sincerely, / H~ ·/?;fX {fA~<-J Ma y M. Ba es Executive Director . MMB!pmm Enclosures ~ APPLICATION FOR CHARITABLE and ~ BENEVOLENT CONTRIBUTION REQUEST CITY OF DELRAY BEACH 1 . NAME OF ORGANIZATIONCommunity Child Care Center of Jelray Beach , ADDRESS 555 North West 4th Street CITY Delray Beach, FL. 33444 PHONE 276-0520 or 276-8721 CONTACT PERSONS NAME Nancy K. Hurd / Barbara D. Smith POSITION WITH ORGANIZATION Executive Director / Board President GRANT REQUEST $ 32, 500 2 . Does the organization ~eet the following criteria? X (a) Incorporated, pr;vate, and non-profit X (b) Tax exempt status under IRS Code 501 (c) ( 3 ) X (c) Not a private foundation X (d) Charitable contributions to agency are tax deductible X (e) Charitable, health, or human ,services are delivered to residents of Delray Beach X (f) Volunteer Board of Directors is the governing body X (g) Agency has current affirmative action plan X (h) Independent audit is performed each year X (i) Annual budget is approved by Board of Directors 3. Does the organization address any of the following priority needs? Substance Abu.e Treatment and Prevention Alzheimers Services A.I.D.S. Services Affordable Health Services (Physical & Mental) X Affordable Day Care Transportation Housing * X Foster Care/Placement Foster care & abused children are placed Community Service within Center by HRS, courts & police Educational or Cultural Enrichment Program YOU MUST BE PRESENT WHEN YOUR REQUEST IS REVIEWED -1- - , . How many participants are currently utilizing this 1fen~ies 4. program? (Within the City limits of Delray Beach?) 8 ch~ldren 72 rešide within city limits, all 80 clients live or work in ~elray 8 childre~ on Protec~ve Service. ~o geo. limits on crisis children 5 . What is t e amount 0 you~ request. $)2, 500 . 6 . For' what or how will the requested funds by used? Please explainYunds will be used for direct service ~ø childrenl especial~ families with NO day care resource. Will provide_ food , education, supplies & equip., teacher & parent trainin~ & HRS screening, operational up-keep of facility 7. How will the City's Contribution impact the agencies operations? City money is CRUCIAL in allowing Center to operate at full capacity and support low-income and crisis children. Must generate local support to cover direct service costs. 8. From what other sources does your age~¿pro~ram receive funds or donations? Please explain. , Ch Id Care Food Program, United Way of SO. Palm Bch., Comma Development uiv. (All funding based on income or ~~ and court referral) 9 . What is your agency/program's total budget? Please explain. Projected budget for 91-92 Total_$JJ7,800 85% is direct program cost, 15% admin. (See attached CPA audit & budget. Fi~ers based 01 audit & Un. Way chart of accounts for funding audit trails) CITY COMMISSION Date Reviewed: Vote on the Request: YES NO Approved Denied MAYOR DATE CITY MANAGER DATE -2- - . . ~ COMMUNITY CHILD CARE CENTER OF DELRAY BEACH, INC. ¡ I FINANCIAL STATEMENTS , i , . JUNE 30, 1990 "," I ! :.' ~<RISON AND SWANK ., ;-":b~IC ACCOUNTANTS :. . . ·,'ORRISON. CP"A. '.. . ~ ,f? SWANK. CPA INDEPENDENT AUDITOR'S REPORT To the Board of Directors of Community Child Care Center of Delray Beach, Inc. We have audited the accompanying balance sheet of Community Child Care Center of Delray Beach, Inc. (a non-profit organization) as of June 30, 1990, and the related statement of support, revenues and expenses and changes in fund balances for the year then ended. These financial statements are the responsibility of the organi- zation's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Community Child Care Center of Delray Beach, Inc. as of June 30, 1990, and the results of its operations for the year then ended in conformity with generally accepted accounting principles. Morrison and Swank certified Public Accountants JV/~~~ Delray Beach, Florida October 10, 1990 777 EAST AnANTIC A\ÆNUE SUITE 226 D!=' ~., QSÄCH, FLORIDA 33483 (407) 278-1002 (407) 243-6311 - COMMUNITY CHILD CARE CENTER OF DELRAY BEACH, INC. BALANCE SHEET JUNE 30, 1990 UNRESTRICTED RESTRICTED ASSETS CURRENT ASSETS: Cash - Operating Account $ 28,282 Cash - Operating Savings 1,312 Cash - Merrill Lynch WCMA 30,000 $ 4,620 Petty Cash 100 Program Funds Receivable 13,707 , Prepaid Insurance 1,518 Utility Deposits 2.050 TOTAL CURRENT ASSETS $ 76,969 $ 4,620 BUILDING & PLANT: Building - New Center $ 598,193 Building - Old Center 53,477 Accumulated Depreciation - Buildings (45,556) Furnishings - Old Center 11,234 Accumulated Depreciation - Furnishings (10.144) NET BUILDING & PLANT $ 607.204 TOTAL ASSETS $ 76,969 $ 611,824 ------------ ------------ ------------ ------------ LIABILITIES AND FUND BALANCES LIABILITIES: Accrued Operating Expenses $ 3,014 Payroll Taxes Payable 2,063 Line of Credit - New Building $ 133.400 TOTAL LIABILITIES $ 5,077 $ 133,400 FUND BALANCES: operating Fund $ 71,892 Building Fund $ 478.424 TOTAL FUND BALANCES $ 71. 892 $ 478.424 TOTAL LIABILITIES & FUND BALANCES $ 76,969 $ 611,824 ------------ ============ ------------ SEE ACCOMPANYING NOTES AND AUDITOR'S REPORT COMMUNITY CHILD CARE CENTER ~ OF DELRAY BEACH, INC. STATEMENT OF SUPPORT, REVENUES & EXPENSES AND CHANGES IN FUND BALANCES FOR THE YEAR ENDED JUNE 30, 1990 UNRESTRICTED RESTRICTED PUBLIC SUPPORT AND REVENUE: Florida State HRS $ 98,905 Florida Food Program 24,287 City of Delray Beach Grant 40,000 City of Delray Beach Staff Grant 15,948 United Way 20,000 Private Contributions 1,961 $ 89,295 Assessed Fees - Parents 10,956 Interest/Investment Earnings 574 14.895 TOTAL PUBLIC SUPPORT & REVENUE $ 212,631 $ 104,190 GENERAL, ADMINISTRATIVE & DEPRECIATION EXPENSES: Annual Audit $ 1,750 Depreciation $ 10,108 Educational Supplies 733 Employee Benefits 4,292 Food Expenses 14,856 Fund Raising 2,701 Grounds Maintenance 1,994 Interest 5,581 Insurance Expense 4,824 Miscellaneous 1,752 Office & Postage Expense 1,430 Paper Supplies 3,018 Payroll Taxes 8,730 Public Relations 391 Repairs - Building & Equipment 3,733 Salaries - Executive Director 25,000 Salaries - Staff 89,831 Taxes & Licenses 73 Telephone Expense 939 Travel & Conferences - Staff 487 utilities Expense 6.063 TOTAL EXPENSES $ 175.477 $ 12.809 NET INCREASE OR (DECREASE) IN FUND BALANCES 37,154 91,381 BEGINNING FUND BALANCES 34.738 387.043 ENDING FUND BALANCES $ 71,892 $ 478,424 =========== =========== SEE ACCOMPANYING NOTES AND AUDITOR'S REPORT "',,' COMMUNITY CHILD CARE CENTER ~ OF DELRAY BEACH, INC. NOTES TO FINANCIAL STATEMENTS NOTE A - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements have been prepared on the accrual basis, in accordance generally accounting principles. The significant accounting policies followed are described below to enhance the usefulness of the financial statements to the reader. Fund Accountinq To ensure observance of limitations and restrictions placed on the use of resources available to the Center, the accounts of the Center are maintained in accordance with the principles of fund accounting. That is a procedure by which resources for various purposes are classified for accounting and reporting purposes into funds established according to their nature and purpose. Accordingly, all financial transactions have been recorded and reported by fund group as follows: Operating Fund, represents the unrestricted portion of expendable funds that is available for the day to day operation and support of the Center and its activities. Restricted (Building) Fund, represents resources restricted for construction of a new operations center as well as the historical cost of the day care building, grounds furnishings and equipment, and fund raising costs associated with the new facility. Buildinq. Plant & Decreciation All tangible real and personal property owned by the Center is recorded at cost. Depreciation of these assets is provided on the atraight-line method over the ..timated u..tul live. of the respective assets. Maintenance and repair. that do not ext.nd the useful life of these assets is expensed as incurred. Income Taxes Community Child Care Center of Delray Beach, Inc. is a not-for- profit corporation and is exempt from federal and state income taxes under Section SOl(c) (3)of the Internal Revenue Code. Accordingly, no provision for income taxes is included in the financial statements. Revenues The Center generates the majority of operating assistance funds from various state, county and city governmental programs, as well as the local United Way and other private funding sources. Fees are paid by able parents on a sliding scale determined by family income and need. Building fund (restricted funds) revenues are received entirely from private sources designated for plant purposes. COMMUNITY CHILD CARE CENTER OF DELRAY BEACH, INC. . NOTES TO FINANCIAL STATEMENTS NOTE B - PROGRAM FUNDS RECEIVABLE As of June 30, 1990, program fees relating to operations for the month of June 1990 had not been received in the amount of $13,707. This is not unusual as the monies available to the Center generally can not be determined, and subsequently requested from the funding sources, until after month-end. The full amounts due as of June 30, 1990 were received in July of 1990. NOTE C - PROPERTY, PLANT & DEPRECIATION The following analysis presents the nature of tangible personal and real property held by the Center: Accumulated Useful Life Cost DeDreciation New Center - Building 40 years $ 487,112 $ 4,060 - Parking Lot 15 years 45,589 1,010 - Major Appliances 10 years 54,575 1,820 - Office Equipment 5 years 10.917 730 Subtotal - New Center $ 598,193 $ 7,620 Building - Old Center 20 years 43,477 37,936 Building Furnishings-oC 10 years 9,039 7,949 School/Office Equipment-OC 10 years 2,195 2,195 Land - Old Center 10.000 -0- Total Property, Plant & Depreciation $ 662,904 $ 55,700 --------- ------- --------- ------- The present sChool/day care facility opened in March of 1990. The real property is owned fee-simple with a deed restriction that the property be primarily utilized for providing children's day care services. The prior center was sold in July of 1990 for $72,000 ($62,864 net after expenses of sale). NOTE D - INTEREST AND INVESTMENT EARNINGS The Center maintains seqregated savings/investment accounts for the purpose of earning additional revenues on surplus fund assets. The interest earnings are credited to either the operating or building fund based upon the source of the fund assets invested. COMMUNITY CHILD CARE CENTER . OF DELRAY BEACH, INC. NOTES TO FINANCIAL STATEMENTS NOTE E - LINE OF CREDIT At June 30, 1990, the Center had a line of credit arrangement with a local bank which provided for borrowings up to $200,000 to allow short-term financing for the completion of construction of the new day care facility. The line of credit, due February 7, 1991, calls for monthly payment of interest at the bank's prime rate (10% at June 30, 1990) . The total principal amount outstanding under this agreement never exceeded $140,800. At June 30, 1990, $133,400 was outstanding. - GipprJoJ'<.-d .by ~ .gða.rd· , //-/~- ;rd.. ---- COMMUNITY CHILD CARE CENTER ~ 1991 - 1992 ~ BUDGET REVENUE C~ty of Delray Beach 32.500.00 . HRS Title XX 152.500.00 USDA Food Grant 48,500.00 United Way 36.000.00 Assessed Fees 36,000.00 Delray Beach Community; Development Grant 19,800.00 . .. Contributions . 10,000.00 Savings 2,000.00 Special Events 500.00 ---------- $337,800.00 , : . , , , '. ,".. - - . ~ EXPENSES Accounting & Pro!ession:l Fees 2.000.00 . 'Building Rep~ir & M.aint~1nance 2,500.00 , , Con!ereces & Training 800.00 Educational Supplies 2,500.00 Equipment RepAir & ~int~in4nce 2,500.00 Food . 28,000.00 Insurance 15,000.00 Interest 3.000.00 . Janitorial Services 6,300.00 , " , Office Supplies & Bquipment 1,500.00 . . Paper & Cle~ning Supplies 6,500.00 Printing & Public Relations 1,000.00 S~laries 196,270.00 . . Payroll Taxes 15,015.00 Fringe Benefits 24,000.00 ~ Taxes & Licenses 200.00 Telephone 1,650.00 Travel & Ent.rta1~nt SOO.OO Utilities 16,000.00 Yard Xa1nta1nance & Landscape 7,OOp.OO Subst1tut~ Teachers 2,500.00 , Contingency . . 3,065.00 ---------- $337,800.00 . Community child Care Center 555 N,W, 4th Street Defray Beach, Florida 33444 April 29, 1991 (407) 276-0520 TO: Citý of Delray Beach Commissioners FROM: Community Child Care Center of Delray Beach, Inc. SUBJECT: General Administrative Charitable and Benevolent Contribution The Community Child Care Center is requesting funding for affordable day care services in Delray Beach. The Center has expanded its capacity by 2~ times this last year (3/90-3/91) and currently serves 80 children(over 90% residents of Delray Beach. The facility is located on city donated property. The requested funds are to provide direct service to 80 children from documented low-income, abused; 'at-risk; neglected(court assigned) children and parents in work training programs leading to self-sufficency. Our existing funding is not designed, to meet the entire cost of our program. To receive this funding, we are REQUIRED to generate money from local community support. City funds will provide direct service to children to help off-set the cost of: 1) enrollment for Title XX eligible clients with NO day care services waiting for subsidized day care openings 2) Food services 3) Educational Equipment and Supplies 4) Workshop training for staff and parents in safety, child development, nutrition, abuse and programs of interest in child advocacy. The Center is and will be available to all programs relating to child care for training-city wide. The city has become a major factor in the success of our community to provide quality pre-school to low income and crisis children. We sincerely hope to continue this partnership of investment in our future-The Children. Sincerely, Ifcut01CL If k#L Mrs. Barbara D. Smith President of the Board l'Î'7/ H Nancy K., Hurd Executive Director 'I -..... ....... APPLICATION FOR CHARITABLE and ~ BENEVOLENT CONTRIBUTION REQUEST CITY OF DELRAY BEACH HEALTHY MOTHERS/HEALTHY BABIES l. NAME OF ORGANIZATION COALITION OF PALM BEACH COUNTY, INC. ADDRESS 1233 45TH STREET CITY WEST PALM BEACH, FL. 33407 PHONE (407) 844-1600 CONTACT PERSONS NAME AL SCHWARZ POSITION WITH ORGANIZATION EXECUTIVE DIRECTOR GRANT REQUEST $ 12,290 2. Does the organization meet the 'following criteria? / (a) Incorporated, private, and non-profit V (b) Tax exempt status under IRS Code 501 (c) (3) v (c) Not a private foundation v (d) Charitable contributions to agency are tax deductible V (e) Charitable, health, or human services are delivered to V" (f) residents of Delray Beach Volunteer Board o£ Directors is the governing body V (g) Agency has current affirmative action plan v (h) Independent audit is performed each year V (i) Annual budget is approved by Board of Directors 3. Does the organization address any of the following priority needs? Substance Abuse Treatment and Prevention Alzheimers Services A.I.D.S. Services vr Affordable Health Services (Physical & Mental) Affordable Day Care Transportation Housing Foster Care/Placement v' Community Service V Educational or Cultural Enrichment Program YOU MUST BE PRESENT WHEN YOUR REQUEST IS REVIEWED - -1- - How many participants are currently utilizing this agencies program? (Within the City limits of Delray Beach?) l25 PREGNANT WOMEN 5. What is the amount of your request? $12,290 6. For what or how will the requested funds by used? Please explain. PLEASE SEE ATTACHED LETTER - DELRAY BEACH'S CONTRIBUTION WILL ALLOW US TO CONTINUE AND EXPAND SERVICES TO RESIDENTS OF THE COMMUNITY. 7. How will the City's Contribution impact the agencies operations?, WE WILL BE ABLE TO REACH OUT TO THOSE PEOPLE WHO HAVE AS YET NOT HEARD OF OUR AGENCY. 8. From what other sources does your agency/program receive funds or donations? Please explain. CHILDREN'S SERVICES COqNCIL, BOARD OF COUNTY COMMISSIONERS, MARCH OF DIMES, COMMUNITY CHEST, FOUNDATIONS AND PRIVATE CONT. 9. What is your agency/program's total budget? Please explain. $473,825 (PROPOSED 1991/1991) PLEASE SEE ATTACHED CITY COMMISSION -- Date Reviewed: Vote on the Request: YES NO Approved Denied - MAYOR DATE . CITY MANAGER DATE - -?- 1991-92 CSC REQUEST FOR PROPOSALS 11-JaIl-S PROPOSAL FORM G - TOTAL PROORAM BUDGET SUMMARY AGENCY NAME: HEALTHY MOTHERS/HEALTHY BABIES COALITION OF PALM BEACH COUNT PROGRAM NAME;. (1) (2) (3) (4) (5) (6) li'i;óšc;; P~~;Vw¡jii¡;J~~~D ..... 'Olhe& ·:m A. Personnel $318 , 3 6 9 $ 5 3 , 3 3 8 $ $ $ $ J 71 , 7 C B. Travel 7 , 9 9 8 - 0 - 7 , 9 9 C. Building Space 25 , 404 10 , 93 9 36 , J 4 D. Communications/Utilities 11 , 746 1 , 691 1 J , 43 E. Printing/Supplies 4 , 8 0 0 3 , J 1 0 15 , 0 0 0 2 J , III F. Food -0- -0- 1.000 1. DOC G.lndirectCosts -0- -0- -D- -0- H.OtherCosts 12,400 -0- 4,000 16,400 I. CapitaJ Expenses 1 .830 -0- 2.000 3.830 I >REVENtJES::::::ft:}::::::::::}:t:iiI:::ft:::j@:,:e::;f:::::H::!~\~:::f!@:::>{·{I::::!:::'·::)::::i:::::::::::j::I@::::··:r>/:{::::::{,:t{M::(::i:?r::}::::::w~t:::r}}" A. CSC $~R? C;¡47 $ B. Contributions 1. Cash 2 0 , 000 2. In-kind i C. Program Fees -0- -0- -0- -0- -0- -0- D. Palm Beach County 69 , 278 ¡ E. United Way 5 . 000 ¡ I I F. HRS -0- I G. Other 4Sfi. R25 , , ,"::..:' ", ,',,',' ",:'.:: ',"," ,.',' ,., ,: '.'.,.:., ",i·<:r ·2,'2." .. >....:>...2·:2;,: }}:<.:.·r::.:" '>: 2..' ,¡ TOTAL, PROGRAt.t, REVENUES:,: ,>$\. ,.., 0 $: 0 $.:. ,{),·.$tO $;. 0- $: -o- r EXCESS/(DEFlCIT)'" $::.' $' $ ~ $' Sf ,ï () II n \ : ¿ healthy mothersjhealthy babies coalition of - palm beach county, inc. Lany Park. David Martin. M.D. "....,...t Fouad. Pa..... Dunston Eeq. CuI Brumback. M.D. Vlc..Pr_"... Advi.or Mary Sal. AI Scb_n Secnwy ú«utl.... DIrector CbrbtIae CIdIdr.. n....".. Amanda St. .lohn I_.u.,. PaR Preeld.t April 23, 1991 Ms. Dorothy Ellington City of Delray Beach Community Development 100 N.W. 1st Avenue Delray Beach, FL Dear Ms. Ellington: It was a pleasure speaking with you last week. I appreciate your willingness to learn about the Healthy Mothers/Healthy Babies Coalition of Palm Beach County, Inc. , and how our services benefit many residents in your area. The HM/HB Coalition was formed in 1986 as a community response to the growing number of women who were delivering their babies without benefit of prenatal care. A woman who does not have prenatal care runs an increased risk of having a low birthweight baby (weighing less than 5 lbs. 8 oz. ) . A low birthweight infant is fourty (40) times more likely to die in the first month of life than normal weight infants. Every low birthweight birth averted by earlier or more frequent prenatal care saves 514,000 to $30,000 in first year hospital and long term health costs. Every $1.00 spent on prenatal care saves $3.38 in the costs of caring for LBW infants. For these reasons, and many more, Healthy Mothers/Healthy Babies feels that every woman should and must have early and regular prenatal care. - continued - , Please respond to: o MAIN OFFICE . . o BOYNTON BEACH OFFICE 1233 45th Street . . 2828 S, Seacrest Blvd,. Suite -208 . . West Palm Beach. Fl 33407 . Boynton Beach. Fl 33435 (407) 844·1600 . . (407) 732·2110 Funded In part by The Chlldrens Scrvtc:.. Coundl and The Board of County Commltllonen of Palm Beach County - MS. DOROTHY ELLINGTON Pag-e 2 Our programs help low to moderate income women access prenatal care and education. Currently adults are case managed until delivery, while teenagers are assisted until eighteen months following the birth of their babies. A pregnant teenager often has other immediate needs that we must address before they view prenatal care as a priority in their lives. This may include assistance with housing. food, clothing. èmotional ,;,;u!,port, school, etc. Our education program offers both outreach and individual components. Outreach programs target schools. community centers, churches, etc. , with programs concern~ng the importance of prenatal care and other related topics. Individualized education regarding pregnancy is offered at the Seacrest OB/GYN Center to patients in South County deemed eligible for public assistance. In addition. a variety of support groups are offered to adults and teenagers which address the social. emotional and educational needs of the participants. In fiscal year 91/92, (if funding allows) we hope to offer a comprehensive home visitation and breastfeeding support program. We anticipate assisting over 5,000 individuals during this same period. In Fiscal Year 89/90, our agency helped 125 women from Delray Beach with prenatal care referrals and case management. Please note that this fiqure does not include the numbers of individuals from your city who benefit from our educational proqrams. Our cost per client is $98.32. Since there is no fee to our clients, the Coalition relies on grants to support its programs. Based on this formulation, I hope you will consider a donation to our Agency in the amount of $12,290. Your contribution will help us in our efforts to make all Palm Beach'County Babies - Healthy Babies. I look forward to hearinq from you. &;;& Cathy Cohn Program Director CC:mlm ~ healthy mothers/healthy babies coalition of . palm beach county, inc. Larry Parker David Martin. M,D. President Founder Pamela Dun.ton E.q. Carl Brumback. M.D, Vlce-Prellldent Advt.ør Mary Sala AI Schwarz . Secretary Execudve Director Chrl.tlne ChUdra. May 21, 1991 Tr.eurer ~ ;-"- D"- , , . Amanda St. John ~L ~AY ~ Immediate Paet President ~~ Dorothy Ellington CD Coordinator City of Delray Beach 100 N.W. First Avenue Delray Beach, Florida, 33444 Dear Ms. Ellington: Enclosed please find the information you requested in your letter to our Program Director, Cathy Cohn, dated May 3, 1991. If there is any further information needed please do not hesitate to contact me. Sinceø--/ ~warz EXECUTIVE DIRECTOR AS : pd , Please respond to: o MAIN OFFICE .. .. o BOYNTON BEACH OFFICE 1233 45th Street . . 2828 S, Seacrest Blvd., Suite #208 « .. West Palm Beach, FL 33407 « Boynton Beach. FL 33435 (407) 844-1600 . « (407) 732-2110 Funded in part by The Childrens Services Council and The Board of County Commissioners of Palm Beach County