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Res 52-05 ( "' /' "'\, RESOLUTION NO. 52-05 I: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRA Y BEACH, FLORIDA, AMENDING RESOLUTION NO. 75-04 ADOPTED SEPTEMBER 21, 2004, AND RESOLUTION NO. 24-05 ADOPTED JUNE 7, 2005 WHICH MADE APPROPRIATIONS OF SUMS OF MONEY FOR ALL NECESSARY EXPENDITURES OF THE CITY OF DELRAY BEACH, FLORIDA, FOR THE FISCAL YEAR 2004/2005, BY SETTING FORTH THE ANTICIPATED REVENUES AND EXPENDITURES FOR THE OPERATING FUNDS OF THE CITY FOR THE FISCAL YEAR 2004/2005; REPEALING ALL RESOLUTIONS INCONSISTENT HEREWITH. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRA Y BEACH, FLORIDA, AS FOLLOWS: Section 1. That Section 1 of Resolution No. 75-04 adopted by the City Commission of the City of Delray Beach, Florida, on September 21,2004, and Section 1 of Resolution No. 24-05 i passed June 7, 2005 are hereby repealed, and a new Section 1 is enacted and amended to read as follows: That the following sums of money, attached hereto and marked Exhibit "Au, are hereby appropriated upon the terms and conditions herein set forth. Section 2. That, subject to the qualifications contained in this resolution, all appropriations made out of the General Fund are declared to be maximum, conditional and proportionate appropriations, the purpose being to make the appropriations payable in full in the amounts herein named if necessary and then only in the event the aggregate revenues collected and other resources available during the period commencing the 151 day of October, 2004, and ending the 30th day of September, 2005, for which the appropriations are made, are sufficient to pay all the appropriations in full. Otherwise, said appropriations shall be deemed to be payable in such proportion as the total sum of realized revenue of the General Fund is to the total amount of revenues estimated by the City Commission to be available in the period commencing the 1 It day of October, 2004, and ending the 30th day of September, 2005. Section 3. That all balances of the appropriations payable out of the General Fund of the City Treasury unencumbered at the close of business on the 30th day of September, 2004, except as otherwise provided for, are hereby declared to be lapsed into the City Treasury and may be used for the payment of the appropriations which may be made in any appropriation for the fiscal year commencing the 151 day of October, 2004. However, nothing in this section shall be construed to be applicable to unencumbered balances remaining to the credit of the Water and Sewer Fund, ( " /"'1 Sanitation Fund or any Fund created by the setting up of special revenue, but such balances shall be used in financing the proposed expenditures of these Funds for the fiscal year commencing the 151 day of October, 2004. Section 4. That no department, bureau, agency or individual receIVIng appropnations under the provisions of this resolution shall exceed the amount of its appropriation, except with the consent and approval of the City Commission first obtained. If such department, bureau, agency or individual shall exceed the amount of its appropriation without such consent and approval of the City Commission, the administrative officer or individual, in the discretion of the City Commission, may be deemed guilty of neglect of official duty and may be subject to removal therefor. Section 5. That nothing in this resolution shall be construed as authorizing any reduction to be made in the amounts appropriated in this resolution for the payment of interest on, or retirement of, the debt of the City of Delray Beach, Florida. Section 6. That none of the monies enumerated in this resolution in connection with the General Fund, Water and Sewer Fund, Sanitation Fund or any other Fund of the City shall be expended for any purposes other than those for which they are appropriated, and it shall be the duty of the Budget Administrator and/or Finance Director to report known violations of this section to the City Manager. Section 7. That all monies collected by any department, bureau, agency or individual of the City government shall be paid prompdy into the City Treasury. Section 8. That the foregoing budget is hereby adopted as the official budget of the City of Delray Beach, Florida, for the aforesaid period. However, the restrictions with respect to the expenditures/expenses of the funds appropriated shall apply only to the lump sum amounts for classes of expenditures/ expenses wmch have been included in this resolution. Section 9. That public hearings were held on the tax levy and the budget on September 7, 2004, and September 21, 2004. Section 10. That this resolution shall become effective immediately upon passage. PASSED AND ADOPTED in regular session on this the 16th day of August, 2005. ~A~01z ATTEST: ~ '\r'\~ ~hffQ, / City Clerk - rì d- i ~ 2 RES. NO. 52-05 ( '-, "'\ EXHIBIT A (As Amended) BUDGET SUMMARY CITY OF DELRAY BEACH, FLORIDA FISCAL YEAR 2004 2005 General Fund DOWNTOWN SPECIAL AMENDED DEVELOPMENT ENTERPRISE REVENUE FY 04/05 FUND FUNDS FUNDS TOTAL CASH BALANCES BROUGHT FORWARD 535,614 8,337,380 3,186.197 12.059.191 ESTIMATED REVENUES: - - - TAXES Mülages - - - AD VALOREM TAXES 7.45 38,566,930 - - 38,566.930 AD VALOREM TAXES 0.55 2,812.710 - - 2.812.710 AD VALOREM-DELINQUENT 87,000 - - 87,000 AD VALOREM - DDA 1.00 - 255,860 - - 255,860 Sales & Use Taxes 1,845,000 - - 1.845,000 Franchise Taxes 3,850,250 - - 3,850,250 Utility Taxes 4,108,000 - - 4.108,000 Other Taxes 3,650,000 - - 3.650,000 Licenses & Permits 3,509,450 - - 3,509,450 Intergovernmental 7,373,902 1.341.862 2.650,262 11,366,026 Charges for Services 6,002,100 34,127,805 - 40,129.905 Fines & Forfeitures 1,029,300 - 45.000 1,074.300 Miscellaneous Revenues 4,062,800 852.372 149.568 5.064,740 Other Financing Sources 3,241 ,830 178,000 1,288,820 4,708.650 TOTAL REVENUES AND OTHER FINANCING SOURCES 80,139,272 255.860 36.500,039 4,133.650 121,028,821 TOTAL ESTIMATED REVENUES AND BALANCES 80,674,886 255.860 44,837,419 7,319.847 133,088.012 EXPENDITURES/EXPENSES: General Government Services 8,109,017 - - 8.109,017 Public Safety 43,149,955 - 45.300 43.195,255 Physical Environment 507,148 29,143,340 - 29.650,488 Transportation 1,713,879 - - 1.713,879 Economic Environment 4,854,740 255,860 - 4,484,341 9.594,941 Human Services 148,590 - - 148,590 Culture & Recreation 10,806,866 3,936,356 2.485,488 17,228,710 Debt Service 4,484,870 5,648,470 - 10,133.340 Other Financing Uses 6,472,917 5,502.910 212,570 12,188.397 TOTAL EXPENDITURES/EXPENSES 80,247,982 255,860 44,231,076 7,227,699 131,962,617 Reserves 426,904 - 606,343 92,148 1,125,395 TOTAL EXPENDITURES AND RESERVES 80,674,886 255,860 44,837,419 7,319,847 133,088,012 ( "- /"'1 Budget Amendment Fiscal Year 2004-2005 Sanitation Fund This fund will result in an overall increase of $22,000 due to collection the need to maintain a supply of garbage carts and recycling containers for the residents of the City. Municioal Golf Course This fund will increase by $97,740 to record insurance proceeds for damages during the 2004 hurricane season. $24,330 will fund the removal and trinuning of trees for the contract to Conununity Tree Service awarded at the July 12, 2005 City Cormnission Meeting. The remaining funds will be dispersed to other maintenance and equipment accounts in the Municipal Golf Course Fund. Lakeview Golf Course This fund will increase by $31,707 to record insurance proceeds for damages during the 2004 hurricane season. The funds will be distributed to accounts for debris removal ($5,000), gardening supplies ($2,500) and a project reserve ($24,207). I I i ¡ , o/(. £1;1J' MEMORANDUM TO: David T. Harden RECEIVED City Manager FROM' \ Lisa M. Herrmann IJ!v AUG 3 - 2005 \ \ Budget Analyst CIty MANAGER Through: Joseph Saffo~ Finance Director SUBJECT: Budget Amendment for FY 2004/2005 DATE: August 3, 2005 Attached please find Resolution 52-05 which amends the budget for Fiscal Year 2004-2005. I have also attached copies of the budget transfers that are incorporated in the Budget Amendment for your review Please let me know if you have any questions cc: Becky O'Connor. Treasurer Attachments ~O - RESOLUTION NO. 52-05 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRA Y BEACH, FLORIDA, AMENDING RESOLUTION NO. 75-04 ADOPTED SEPTEMBER 21, 2004, AND RESOLUTION NO. 24-05 ADOPTED JUNE 7, 2005 WHICH MADE APPROPRIATIONS OF SUMS OF MONEY FOR ALL NECESSARY EXPENDITURES OF THE CITY OF DELRA Y BEACH, FLORIDA, FOR THE FISCAL YEAR 2004/2005, BY SETTING FORTH THE ANTICIPATED REVENUES AND EXPENDITURES FOR THE OPERATING FUNDS OF THE CITY FOR THE FISCAL YEAR 2004/2005; REPEALING ALL RESOLUTIONS INCONSISTENT HEREWITH. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRA Y BEACH, FLORIDA, AS FOLLOWS: Section 1. That Section 1 of Resolution No. 75-04 adopted by the City Commission of the City of Delray Beach, Florida, on September 21, 2004, and Section 1 of Resolution No. 24-05 passed June 7, 2005 are hereby repealed, and a new Section 1 is enacted and amended to read as follows: That the following sums of money, attached hereto and marked Exhibit "A", are hereby appropriated upon the terms and conditions herein set forth. Section 2. That, subject to the qualifications contained in this resolution, all appropriations made out of the General Fund are declared to be maximum, conditional and proportionate appropriations, the purpose being to make the appropriations payable in full in the amounts herein named if necessary and then only in the event the aggregate revenues collected and other resources available during the period commencing the 15t day of October, 2004, and ending the 30th day of September, 2005, for which the appropriations are made, are sufficient to pay all the appropriations in full. Otherwise, said appropriations shall be deemed to be payable in such proportion as the total sum of realized revenue of the General Fund is to the total amount of revenues estimated by the City Commission to be available in the period commencing the 15t day of October, 2004, and ending the 30th day of September, 2005. Section 3. That all balances of the appropriations payable out of the General Fund of the City Treasury unencumbered at the close of business on the 30th day of September, 2004, except as otherwise provided for, are hereby declared to be lapsed into the City Treasury and may be used for the payment of the appropriations which may be made in any appropriation for the fiscal year commencing the 151 day of October, 2004. However, nothing in this section shall be construed to be applicable to unencumbered balances remaining to the credit of the Water and Sewer Fund, Sanitation Fund or any Fund created by the setting up of special revenue, but such balances shall be used in financing the proposed expenditures of these Funds for the fiscal year commencing the 1 st day of October, 2004. Section 4. That no department, bureau, agency or individual rece1V11lg appropriations under the provisions of this resolution shall exceed the amount of its appropriation, except with the consent and approval of the City Commission first obtained. If such department, bureau, agency or mdividual shall exceed the amount of its appropriation without such consent and approval of the City Commission, the administrative officer or individual, in the discretion of the City Commission, may be deemed guilty of neglect of official duty and may be subject to removal therefor. Section 5. That nothing in this resolution shall be construed as authorizing any reduction to be made in the amounts appropriated in this resolution for the payment of interest on, or retirement of, the debt of the City of Delray Beach, Florida. Section 6. That none of the monies enumerated in this resolution in connection with the General Fund, Water and Sewer Fund, Sanitation Fund or any other Fund of the City shall be expended for any purposes other than those for which they are appropriated, and it shall be the duty of the Budget Administrator and/or Finance Director to report known violations of this section to the City Manager. Section 7. That all monies collected by any department, bureau, agency or individual of the City government shall be paid prompdy into the City Treasury. Section 8. That the foregoing budget is hereby adopted as the official budget of the City of Delray Beach, Florida, for the aforesaid period. However, the restrictions with respect to the expenditures/expenses of the funds appropriated shall apply only to the lump sum amounts for classes of expenditures/ expenses which have been included in this resolution. Section 9. That public hearings were held on the tax levy and the budget on September 7, 2004, and September 21,2004. Section 10. That this resolution shall become effective immediately upon passage. PASSED AND ADOPTED in regular session on this the 16th day of August, 2005. MAYOR ATTEST: City Clerk EXHIBIT A (As Amended) BUDGET SUMMARY CITY OF DELRAY BEACH, FLORIDA FISCAL YEAR 2004-2005 General Fund DOWNTOWN SPECIAL AMENDED DEVELOPMENT ENTERPRISE REVENUE FY 04/05 FUND FUNDS FUNDS TOTAL CASH BALANCES BROUGHT FORWARD 535,614 8,337,380 3,186,197 12,059,191 ESTIMATED REVENUES: - - - TAXES Mlllages - - - AD VALOREM TAXES 745 38,566,930 - - 38,566,930 AD VALOREM TAXES 055 2,812,710 - - 2,812,710 AD VALOREM-DELINQUENT 87,000 - - 87,000 AD VALOREM - DDA 100 - 255,860 - - 255,860 Sales & Use Taxes 1,845,000 - 1,845,000 Franchise Taxes 3,850,250 - - 3,850,250 Utility Taxes 4,108,000 - - 4,108,000 Other Taxes 3,650,000 - - 3,650,000 Licenses & Permits 3,509,450 - - 3,509,450 Intergovernmental 7.373,902 1,341,862 2,650,262 11,366,026 Charges for Services 6,002,100 34,127,805 - 40,129,905 Fines & Forfeitures 1,029,300 - 45,000 1,074,300 Miscellaneous Revenues 4,062,800 852,372 149,568 5,064,740 Other Financing Sources 3,241,830 178,000 1,288,820 4,708,650 TOTAL REVENUES AND OTHER FINANCING SOURCES 80,139,272 255,860 36,500,039 4,133,650 121,028,821 TOTAL ESTIMATED REVENUES AND BALANCES 80,674,886 255,860 44,837,419 7,319,847 133,088,012 EXPENDITURES/EXPENSES: General Government Services 8,109,017 - - 8,109,017 Public Safety 43,149,955 - 45,300 43,195,255 Physical Environment 507,148 29,143,340 - 29,650,488 Transportation 1,713,879 - - 1,713,879 Economic Environment 4,854,740 255,860 - 4,484,341 9,594,941 Human Services 148,590 - - 148,590 Culture & Recreation 10,806,866 3,936,356 2,485,488 17,228,710 Debt Service 4,484,870 5,648,470 - 10,133,340 Other Financing Uses 6,472,917 5,502,910 212,570 12,188,397 TOTAL EXPENDITURES/EXPENSES 80,247,982 255,860 44,231,076 7,227,699 131,962,617 Reserves 426,904 - 606,343 92,148 1,125,395 TOTAL EXPENDITURES AND RESERVES 80.674,886 255,860 44,837,419 7,319,847 133,088,012 , Budget Amendment Fiscal Year 2004-05 Sanitation Fund This fund will result in an overall increase of $22,000 due to the need to maintain a supply of garbage carts and recycling containers for the residents of the City. MuniciDal Golf Course This fund will increase by $97,740 to record insurance proceeds for damages during the 2004 hurricane season. $24,330 will fund the removal and trimming of trees for the contract to Community Tree Service awarded at the July 12, 2005 City Commission Meeting. The remaining funds will be dispersed to other maintenance and equipment accounts in the Municipal Golf Course Fund. Lakeview Golf Course This fund will increase by $31,707 to record insurance proceeds for damages during the 2004 hurricane season. The funds will be distributed to accounts for debris removal ($5,000), gardening supplies ($2,500) and a project reserve (24,707).