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03-29-90 Special - CITY OF DELRAY BEACH, FLORIDA SPECIAL MEETING - CITY COMMISSION March 29, 1990 7:00 P.M. AGENDA Commission Chambers Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, such persons will need a record of these proceedings, and for this purpose such persons may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The City does not provide or prepare such record. SPECIAL MEETING Pursuant to Section 3.07 of the City Charter of the City of Delray Beach, Florida, Mayor Doak S. Campbell has instructed me to advise you of a Special Meeting of the Commission to be held in the Commission Chambers at 7 P.M., Thursday, March 29, 1990, to consider and take action on the items appearing below. 1. Roll Call. 2. Opening Prayer. 3. Pledge of Allegiance to the Flag. 4. Presentation of statements, if desired, by Commission Members. 5. Adjournment of this Commission. ANNUAL ORGANIZATIONAL MEETING OF COMMISSION 1. Oath of Office to be administered to the newly elected Commission Members. 2. Roll Call. l3. Selection of Commission Member to serve as Vice-Mayor for one year. \ 4. Selection of Commission Member to serve as Deputy Vice-Mayor for one year. ^- 5. Presentation of statements, if desired, by Commission Members. 6. Determination of Meeting Dates for 1990/1991. ;, 7. Change of Regular Commission Meeting Date from April 10th \ (Passover) to April 11th. 8. Revision and Readoption of City Commission Local Rules. \ 9. Appointment of Acting/Interim City Manager. 10. Appointment of City Physician. 11. Appointment of Commissioners to Various Advisory Boards. 12. Schedule for City Manager Selection Process. ~J. VlW:jYûJð7 A ~ son '. Ma-cGregor.' City Clerk CITY OF DELRAY BEACH, FLORIDA SPECIAL MEETING - CITY COMMISSION March 29, 1990 7 P.M. ADDENDUM Commission Chambers Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting or hearing, such persons will need a record of these proceedings, and for this purpose such persons may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The City does not provide or prepare such record. THE ORGANIZATIONAL MEETING PORTION OF THE AGENDA IS AMENDED TO INCLUDE: 2A. Presentations to Outgoing Commissioners and Mayor. 1. Resolution No. 31-90: A Resolution commending retiring Commissioner Patricia "Trish" Brainerd for her dedicated service as a member of the Delray Beach City Commission. 2. Resolution No. 32-90: A Resolution commending retiring Commissioner Jimmy Weatherspoon for his dedicated service as a member of the Delray Beach City Commission. 3. Resolution No. 33-90: A Resolution commending retiring Mayor Doak S. Campbell, III for his dedicated service as Mayor of the City of Delray Beach. MEMORANDUM TO: City Commission FROM: City Clerk's Office t.:~ DATE: March 29, 1990 SUBJECT: Meeting Dates for 1990/91 Below please find the schedule of meeting dates for 1990/91. Our office has researched any possible conflicts with regard to religious and observed holidays. Any dates in conflict are noted for your consideration. April 3, 1990 - Workshop Meeting ** April 10, 1990 - Regular Meeting (Passover) . April 24, 1990 - Regular Meeting May 1, 1990 - Workshop Meeting May 8, 1990 - Regular Meeting May 22, 1990 - Regular Meeting June 5, 1990 - Workshop Meeting June 12, 1990 - Regular Meeting June 26, 1990 - Regular Meeting July 3, 1990 - Workshop Meeting July 10, 1990 - Regular Meeting July 24, 1990 - Regular Meeting August 7, 1990 - Workshop Meeting August 14, 1990 - Regular Meeting August 28, 1990 - Regular Meeting September 4, 1990 - Workshop Meeting September 11, 1990 - Regular Meeting September 25, 1990 - Regular Meeting October 2, 1990 - Workshop Meeting October 9, 1990 - Regular Meeting October 23, 1990 - Regular Meeting -.----. November 6, 1990 - Workshop Meeting November 13, 1990 - Regular Meeting November 27, 1990 - Regular Meeting December 4, 1990 - Regular Meeting December 11, 1990 - Regular Meeting ** January 1, 1991 - New Year's Day. The Commission may wish to consider rescheduling the meeting dates for January, 1991, as follows: January 8, 1991 - Workshop Meeting January 15, 1991 - Regular Meeting January 29, 1991 - Regular Meeting February 5, 1991 - Workshop Meeting February 12, 1991 - Regular Meeting February 26, 1991 - Regular Meeting March 5, 1991 - Workshop Meeting ** March 12, 1991 - Election Day. The Commission may wish to consider rescheduling the regular meeting to Wednesday, March 13, 1991. March 26, 1991 - Regular Meeting ~/7 . rITY 9TTORNEY'S OFFICE TEL p·jo. 40727::: 4755 t"'1ax 2::: ,'~jl:1 l!:" . -;' " F .1)2 ,f. .! \ ! , . ,. :. ..::.,~ " ,.,. ,. " £IT' DF DELIA' BEAEH ( " CITY AnORNEY1S OFFICE 310 S.E. IU STREET. sun~ 4 DEl.RA Y BEACH, FlOKIDA 33483 407/243·7090 TELECOPIER 407/2784755 ~':E!m?ANmJM Dat.e: March 28, 199') To: C~ty commi.~siQn From: Jeffrey S. Kurtz, Assistant City Attorney subject: Changes in Rules of Pr~~eduz:e Based on our undel'st.andin9 ot the Commissi.on's desires, \'e have amended the Local Rules to have the regular City Commission meetings bê~in at 6:00 p.m. on the second, and fourth Tuesdays of ~ach month, with the exceptions of Dece.m!:1er in which the meet1n9s will occur on the first and second· Tuesdays at 6:00 p.m. , and mun1c1pal elect.ion dates in which event· the· regular Commission meeting would be held on the Wednesday immediately followinc¡ the date of the election. Likewise, with City Commission workshop' meetings, we have aJIae·ndeð the RUles to reflect 'à:-.., 6 : 00 st.arting time. The starting time of 6:00 p.m. does no't pose any legal problems for the city corrunission in conducting public hearings related to any matter. . At this point in time, our office has not amended the· place of City commission workshop meet.ings from the chambers to the conference room, as we did not understand there would be a clear consensus on that suDject. As incticated in Local Rule i II. A 3, the city Commission may, as a matter of practice, I designate the conference room as the meeting place. ! I There had been some discussion by members of the City i Commission that the City Boards have a Commission member as an i exofficio member of the Board, and 1t was our understandi.ng , that at this t.ime there is no necessity of an amendment" to the ! Local Rules or ordinances to reflect such status, rather the subject will be discussed a.t an upcoming workshOp or· regular : , City Commission meeting. i The final amendment to the Rules 1s the rewriting of III. A 2 , , to establi.sh the rotation system on the basis of whi.ch se.at the Commissioner holds and to as much as possible equalize the numl>cr of initial appointments that each Commd~sioner ;would i have. , I , I I I ! . , t <ð . : , ~ . CITY ATTORNEY'S OFFICE TEL t'lo, 407 27:e, 47':,5 ¡"1ar 2:: , '~I\:I 11:"·-;'-;- r, -.- .... Ii" I . .... _ \ , I I There was soma discussion about amen<11.ng. the procedure on appointment wherein if a motion to appoint WAs'not seconded, it I could be opened up for any other Commissioner to' make an alternate motion to apPo·1nt. The prese·nt system is that the ¡ Commissioner who is in line t.o maKe the· appointment has two 1 oppot'tunit.ies to appoint someone and only upon a lack of a I I second or lack of receiving sufficient affirmative votes on ! both motions to appoint would the Commissioner lose their turn. RaU"iül" then being opened up to all Commissioners, the appoint- I ment would rotate to the next appropriate Commissioner. There ¡ did not seem to be a conacnsus among the Commissioners to deviate from that syst.em at this time, however this may be a I subject of discussi.on. ~t your. organi.zat1ona,1 meeting. I ! Should you have any questl.ons concerning t:hese propos'ed ì change~1 ~lease do not hesitate to con~act our office. ¡ JSK: sh Attachment I cc: Malcolm T. Bird, Interim city Manager John Elliott, Assistant City Manager ¡ Aliãton MacGregor, City Clerk 1 ¡ ~ 1 I , , , I I I t i ~ , I ~ . ; , ~ . .. Summary of City Commission L0cal Rules Changes and Updates - March 29, 1990 1. All City Commission Meetings to commence at 6: 00 p. m. 2. P.egular City Commission I\7eetinp,-s (excepting December, March election day, and holÏ0ay cop.flicts) - Secon~ and Fourth Tuesdays of each month - City Commission Chambers, -1'13 r 3. City Commission Workshop Meeting - ~ Tuesday of each. month - -First Floor Conference Room (if sufficient to accommodate audience). 4, Designated City Commissioners shall serve as ex-officio members of all City Boards, Committees, and Commissions. 5. A. City Board, Committee, and Commission appointments to be accomplished utHizing rotation system hased on Seat Numbers. , B. -eity Commissioner lose opportunity to appoint on his/her rotation after two attempted motions fail (either for lack of second or failure to receive sufficient affirmative votes). CI: kcs . CIri RTTiJF:HE'('S DFFICE TEL r,jo, 407.27::: 4755 1'''1ar >:,'jO 11:"'-;'-;' F.I:i4 ; [ RULES OF PROCEDURE - DELRA Y BEACH CITY COMMISSION I Rev1sed 3/28/90 , , , , I r, OENERAL PARI.IAMENT APY RULES. ! The general parUnmentar:1 procedure to he (ClHow-cd by the City COMmi~- , s10n of thp- Cay of D~JrRY Bf'ach I floridA, except as ntherwiRe moctifipcj I bv the Citv Commission or as modified or amen<ied herp,tn I !l:hAll ~)p In .. I a('!cordnnce wit.h the rules of parliarnentar,r procec'ul'es entitled "Hohertf' Rules of Order", heinr the reprint of the 1907 p~ition. , I : n. T..OCAL RUT,ES. ¡ ! A. Th(i follClwtnp,- T~ocnl RUles of Procedure shall be applicable to th@ : organization and conduct of business. as weU 8S prepf\1'f\tion anñ : pubJication of agendas, of the Cit~,r Cornmis!:ion of the City of f)elra~.r ! Beach. Florida. To the extent these Local R,ules shßJ1 mO(Jif~r or ¡ cC\nflict with the standard "Roberts Rules of Orà\!r" ae ad(\pted above, these r,oeal Rules shan prevait to the extent of thp.ir ç.onflict or inconsistency with ttRoberts Rulee of Order". ; 1. Regular meetings of the City Commission shan bp. h~Jd on the . second and fourth Tuesdays ot each month, with the 1--.__." exceptions c.! the month of December and any Delray Beach , municipal election date!:. at 6: 00 p. m. in City Pan, Dur1ne- 1 the month of December only, the rt"gular City Commissi(\n : meeting shan occur on the first and second TueRòays at 6: 00 ! P . m. at City Hall. There shall be no regulAr CIty Commission ¡ meeting on the ðate of a Delray Feach municipal ~1E'ction. rather a meeting that would otherwise been sch.eduled for such date shall be held on the WedneRda~r immediately following thp. election date at 6:00 p.m. at City Hall. 2. Workshop meetings of City Commission shall be held Of' the first Tuesday of each month. except that there sha.H he no workshops in the month of Oecember. at 6 ~ 00 r. In. in City Hall. Workshop meetings on the third Tuesday of the mC'nth shall be at the option ot the City Commission. 3. All regular and workshop City Commission meetIn¡rs shaH be held in the City Commission Chambers at City ~8)l, un)p-ss I otherwise desirnateð. by the City Commiss1.on. 4. There Flhal1 al80 be special w('Irkshop meet1ng'~ to be held in I the months of May. June or July as so d€'8i~I\8ted in p..dvanc~ 1 bv the City Commission for the purposes of holèinv¡ joint 1 meeting'A with City boards, ete. to include receiviJ1~ annual : 1 ~ I . , . r t ~ . CIn/ ~,TTI]F:rŒ\"':, OFFICE TEL (-,10. 40727::: 4755 t"1,jT 2::.'~jCI 15:34 r.t:,:: \ ' \ I I reports and pr.sentsttons froll! these City's bosròs, commit- I t~e8, agencies, and authorities. , 5. Special TT1ep.tin~s shal1 he called at the request of the Ma~'(lr in accordance with the pro\'isfons of the City Charter Rnd the Cod~ of Ordinances. ! (\, To the ex.tent compdible with the cOI'.duct of b'"sinP'Fj~ þ {11J I worksh('lp meetings shaH be held on an informnJ 'b~sis, The i appl1cab1l1ty of the City's gen('!ral rules shnl} not be E;trictly , appHed. I ¡ 7. Although appropriate members at the City Attorne~"s Offic~ 1 ~nd City A dmlntstratton mav Place items on either the t . v : workshop or the regular agendas, all 1'er,ular ~p'PndÐs shaH bf> ! subject to review in advance by the Mayor prior to their I publication, excepting that a majority of the members of the ¡ City Commisston may request that the City Manager's Office I plftce or remove an item on such regular ap.:endas, enñ that 811 I such regular agendas shell be further Rubje(!t to thl? approval I of the City Commission preceding the conduct of business at I each such meetinlif· , 8. With regard to the agenda for re¡rular City Commission ! '-".' meetinfirs, the foUowing shall apply: ; a. To the extent possible, the City Administration shall ,roup all matters by subject area, and shell place 8~ : many as possible on the consent portion of the ae-~nc'a. . b. The agenda format shan be generally as follows: A call \ to order, pledge ot allegiance, and invocation, r proclamations, formal approval of the agenda, public ¡ hearing, pUblic requests from the floor concernIng items ! not on the approved agenda, the regular agenda, the : consent ftgenda, then items not specifically on the published agenda from members of the City CommIssion, , City Attorney, and City Mana~er. c. Any Items received during the non-agendaed items section of the regular agenda shaIl not be discussed by the City Commission at the time of such presentation, but may be add"d to a 8ubfJeq'l1ent workshop agenda if a member of the City Commission 80 specifically requests. d. There shall bp no votes taken on. 87'1Y non-puhlishedl non-agendaed Items, except \.1.p~m the declaration of aJ'l emergency. The d~c]aration o! "m~rgency shall only be determined upon the affirmative vote of no less Hum four 2 , , I ~ . J ~ . CITY A1TORNEY'S OFFICE TEL No. 407 278 4755 Mar 28.~U 15:34 P.06 ! ! members t or a unanimous vote it only three Cit~' COmm18- sion members are present and votin(f on such motion. These rules are not intended to and ~h8.1l not Rupercede the proceòures and requirements of the City Chp.1'ter, Code of OrdinlU\C8S t or State Statute with Te~A.rð to emergency matters for consideration by the City Commission. e, Ai] public input on a~endaed or non-ap.:endsE'd item::; Fhal1 be strictly 1itnited to nor more than five minutefl pP.t person, subject to an extension of such timE" upon the formal approval by a majority vote of the City Commission members present and voting on such request for E"xtC:!n- Bion of time. f. The Mayor shell have the authority to limit immat(.!riaJ, unnecessary, or redundant presentations or requests. g. Public input on agendaed items, other than those thnt aT~ flpecifically set for a tormal pubUc hearing. shall be at thp, spec1t1c request of individual City Commission members. III. CITY BOARD. COMMITTEE. COMMISSION. AND AGENDA APPOINTMENTS ~...... 1 A. AU appointments to city boards, cClmrn1ssions. and committees whosp. members I're not subject to appointment by other entities. and in accorðance with any applicable restrictions by State Statute, shan be made in accordance with the following procedures: 1. An vacancies sub1ect to appointment to such city boards, commissions, and committees shall be made on Ii nomination basis by each ot the memberEl of the City Commission. This nomination shall be construed to be a Motion to Appoint. which must be seconded by another member of the City Commission ther.. present find voting. and then adopted by an affirmative vot~ of no tess than three votes. If a Commissioner makes a nomination/motion and this motion either fails for lacK of El second or does not receive a sufficIent number of affirmative "TOtes. then that Commissioner shall have one additional opportunity to make a secondary nomination for this vacancy at this eame meeting or the next successive regular meetinfif. If that appointment should also fail for lack of 8. sp,cond to the nomination or by not rec~i"""ng sufficient affirmative votes, then the nomination shaII rotate to the next appropriatp- Commissioner. :? . The rotation system shaU be by numbered Commission seat and fnsofar as possfble, ~ach Commission seat shall be aRsiy.ned an :3 , , , I ~ . , II! , . I:,IT\'. R1=TDF'r,IE-{ 'S DFFICE TEL j',jo" 407.2;'::: 4;'55 p"1ar 1 ::: , ';11.1 11:"'-;'1:" F .1:1-;- .1. ...1..' ~qual number or tnttJal appointments from th~ date of adoption ot these Rulef; t i. e. ; 'Roard A -- Order of rotation: Seat 1, ~eat 2, Seat 3, Seat 4, Seat 5 Board. B -- Order of rotation: ~es.t 2. Seat a, ~eat 4, Seat ð. Seat 1. Seat 2, etc. ~oard C -- Order of rotation: Seat 3. Seat 4, flMt 5, Seat 1. Seat 2, Seat 3. etc. 3. A sepøre.te rotatJon list shall be "established b~, the Cit~· Cl~rk'8 Office for each such City hoard, comrni$sion, or committee, tmd the City Clerk's Office shall maintain records of the rotation list. the statuI' of same. and the nominations madp. b~r each Commtstdoner. In the instance where 8, vacancy is ava11ahlé at a City Commission meeting where the Commissioner who is next on the rotation is absent, then the Cit~f CommiR- slon shall postpone to the next regular meeting this epp()int- ment. Should this Commissioner not be pres~nt ot this subsequent meeting, then the nomination ability shall pASS to the next Commissioner em the rotation system present fit that meeting. -"-"" 4, If 8 vacancy on a particular board, commiasion or committp.~ møy be fiUed by the reappointment of an eliy.ible current member or alternative member on that board, then such reappointment ot this board, commission or committ€!c membpr may be made by any member of the City Commission without the make Ctf that motion losing hie{her turn in the rotation pl'()cedure. 5. Appotntlnents for vacancies occurring on a board wherein the particular member has, for whatever reason, not fulfilled their entire term of membership on that particular board. commission or committee shall be for a tull term. Thus. s'l1ch an appoint- ment shall tollow the usual rotation system established for that board I commission, or committee. 6. The City Commission retains the right to waive thesC!\ require- ments by the afftrmative vote of. no less than four member of the City Commlsston under circumstances that would be in the best interest ot the City (or a unÐ.nimollB vote if onl~, three memberß of the City Commission are present and votinp: on such motion). 4 ~ , I I' . f " . I: I T'I' A1TOR'~~E\/ 3 OFF I CE TEL p·II]. 4(1727:: 4755 r/1ar' l.:: ,~j 0 15 : )f:, F . I:!: . 7. These rules. when ad.opted. shall supercede any other general rules or Iocal rules which are inconststent herewith, to the extent of such inconsistency. '- '-.' S . I ~ . 1 ~ [IT' DF DELIA' BEA£H 100 N.W. 1st AVENUE DELRAY BEACH, FLORIDA 33444 407/243-7000 April 24, 1990 Dr. Fredric Swartz 5162 Linton Boulevard, Suite 103 Delray Beach, Florida 33445 Dear Dr. Swartz: I am pleased to inform you that the City Commission, at its organizational meeting on March 29, 1990, appointed you to serve as the City Physician during 1990. Your acceptance of this appointment and your past service to the City is very much appreciated, Sincerely, ~~",~ ROBERT A. BARCINSKI Interim City Manager RAB : nr cc: City Clerk THE EFFORT ALWAYS MATTERS BOARDS AND COMMITTEES UPON WHICH THE COMMISSION SERVE EDUCATION BOARD: Meets at 5:30 p,m" the first Monday of the month at the Community Center. Present member Commissioner Brainerd, Commissioner Alperin designated as primary member, Commissioner Andrews as alternate. GENERAL EMPLOYEE RETIREMENT FUND COMMITTEE: Meets on an as needed bases at City Hall, Present member Commissioner McCarty. Mayor Lynch designated as primary member, KIDS AND COPS COMMITTEE: Meets on an as need basis. Present member Commissioner McCarty, Mayor Lynch designated as primary member, Commissioner Randolph as alternate member, METROPOLITAN PLANNING ORGANIZATION: Meets at 9 a,m, on the third Thursday of the month at the Palm Beach County Governmental Center, 12th Floor Conference Room, Present member Commissioner McCarty, first alternate member Commissioner Andrews, second alternate member Commissioner Brainerd, Commissioner Andrews as primary member, Commission Randolph as second alternate, Commissioner McCarty as third alternate, PALM BEACH COUNTY MUNICIPAL LEAGUE: Meets at 11:00 a,m, on the fourth Wednesday of the month, except for August and December (no meetings) , at various locations, Next meeting, March 28th at the Town of Palm Beach, Present member Mayor Campbell, Commissioner Randolph designated as primary - ~ POLICE AND FIRE BOARD OF TRUSTEES: Meets at 8:30 a,m, on the third Thursday of the month at the Public Safety Building, Police Chief's Conference Room, Present member Mayor Campbell, Mayor Lynch designated as primary, SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD: Meets at 7 p. m, , the third Thursday of January, April, July and October, Meetings rotate between Delray and Boynton Beach, Special meeting are held at 5:45 p,m, on an as needed basis, All Commission members attend, April meeting, be prepared to nominate a member as Chairperson. SOUTH COUNTY COUNCIL OF GOVERNMENT: Meets at 4 p,m, on the 1st Wednesday of January, March, May, July, September, and November at various locations, Next meeting is May 2nd, That is the annual meeting at which election of officers will be held, as well as, adoption of the budget, Present member Commission Weatherspoon, alternate member Commissioner Andrews. Commissioner Alperin designated as primary, PALM BEACH COUNTY BEACHES AND SHORES COMMITTEE: Commissioner McCarty designated as primary member, Commissioner Randolph designated as alternate, ) \ ITINERARY ,.. ,) CITY MANAGER CANDIDATES March 29 - March 31, 1990 Thursday, March 29, 1990 Candidates arrive Delray Beach. All candidates will be staying at the Holiday Inn, Camino Real (Atlantic Avenue and AlA). Friday, March 30, 1990 9 a.m. - 12:30 p.m. CANDIDATE/CITY COMMISSION INTERVIEWS (ONE-ON-ONE). This activity will take place in the new wing of City Hall. (Each interview will be 30 minutes.) 12:30 - 2 p.m. LUNCH (CANDIDATES ON THEIR OWN) 2 p.m. - 3:45 p.m. CITIZEN INTERVIEWS: This activity will be held in the new wing, rooms A-E. It will allow selected citizens the opportuni- ty to speak one-on-one with each candidate. (Each interview will be 15 minutes.) 3:45 p.m. - 5 p.m. OVERVIEW: CITY DEPARTMENTS. This session will be held in the new wing, rooms A-E, and offer the candidates the opportunity to ask questions of major Department Heads of the City. (Each session will be 15 minutes.) 5 p.m. - 7 p.m. CANDIDATES ON THEIR OWN. 7 p.m~ COMMISSION DINNER: INDIVIDUAL DINNER ARRANGEMENTS. Each candidate and their spouse will accompany one member of the Commission to dinner at a pre-arranged location. Saturday, March 31, 1990 10 a.m. SPECIAL COMMISSION MEETING AT CITY HALL. A special meeting will convene to introduce all of the candidates to the public. (Each candidate will be allowed 15 minutes to introduce themselves and answer questions.) 6 p.m. - 7:30 p.m. CANDIDATE RECEPTION A reception for the candidates will be held in the Terrace Room (240) of the Holiday Inn Camino Real Hotel to introduce the candidates to those persons serving as chairpersons for City Commissions and Boards, former elected officials, and members of the City Manager Selection Committee. ~ I !' . ~ /Å ..