05-15-90 Special/Workshop
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CITY OF DELRAY BEACH, FLORIDA
SPECIAL/WORKSESSION MEETING - CITY COMMISSION
May 15, 1990
6:00 P,M. AGENDA Commission Chambers
Please be advised that if a person decides to appeal any decision made
by the City Commission with respect to any matter considered at this
meeting or hearing, such persons will need a record of these
proceedings, and for this purpose such persons may need to ensure that
a verbatim record of the proceedings is made, which record includes
the testimony and evidence upon which the appeal is to be based, The
Cìty does not provide or prepare such record,
~ SPECIAL MEETING
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Pursuant to Section 3.07 of the City Charter of the City of Delray
Beach, Florida, Mayor Thomas E. Lynch has instructed me to advise you
of a Special Meeting of the Commission to be held in the Commission
Chambers at 6:00 P,M. on Tuesday, May 15, 1990.
This meeting has been called for the purpose of considering:
1. Resolution No. 49-90: A Resolution determining certain details
of the $11,280,000 General Obligation Bonds, Series 1990 (Decade of
Excellence Program) i appointing a paying agent and registrar.
\ \ A. Designation of NCNB as Paying Agent and Registrar for the 1990
\~" \ General Obligation Bond (Decade of Excellence) Issue and authorize
\ \ payment in the amount of $600 per year with funding from Bond I
\
, \ proceeds for these services,
/
¡a.\ B. Designation of Packard Press to serve as printer of the
Preliminary Official Statement and Official Statement for the 1990
General Obligation Bond (Decade of Excellence) Isøue and authorize
payment if the amount of $4,220 with funding from Bond proceeds for
this service.
"~ 2, Authorization to submit Rental Rehabilitation Grant application in
/'\\the amount of $125,000 for Fiscal Year 90-91.
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Alison MacGregor Harty
City Clerk
WORKSESSION AGENDA
1. Prioritization of Goal Setting Meeting Objectives.
2 . Request for Qualification (RFQ) Continuing Education and Training/
Police Department (Commissioner Andrews) ,
3 . City Manager Job Descrìption (City Manager),
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NOTES FROM THE HOUSING ELEMENT OF THE COMPREHENSIVE PLAN
REGARDING NEIGHBORHOODS AND NEIGHBORHOOD UPGRADING
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The Hou~ing Element was the work product of several citizens.
They developed tools to assess neighborhoods and strategies for
enhancing those neighborhoods.
Tools: * Housing Decision Tree
* Measures of City involvement
* Residential Neighborhood Classification Map
Policy Direction:
* neighborhood organizations and their representatives
displayed in the new wing of City Hall
* notification system "cool line" and "hot line"
* City hosted meetings
-- stable . . . . . at least semiannually
-- stabilization... at least quarterly
* City Involvement
-- stable . . . . . . . . little
-- stabilization.. some priority in DE & CP
-- stabilization & revital greater priorities
neighborhood plans
-- rehabilitation areas rehabilitation strategies
alleyway usage
abatement of uses
housing replacement
ownership assistance
infill strategies
Programs:
* rehabilitation assistance through low interest loans
* "bootstrap" rehabilitation approaches
.... policy items to be used in land use actions
* schools
* outreach through code enforcement
* two residential neighborhood plans per year s 89/90
Requested Resources:
* doubling of the CD staff
* $50,000 seed money for activity start up
* $300,000 per year for implementation
* commitment of UDAG and similar funds for ongoing work
Allocated Resources:
* $50,000 seed money
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Figure H-3 Housing Decision Tree
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The relationship between these classifications, degree of public
sector involvement, and the type of actions to be taken is shown
~n Figure H-4.
Figure H-.4 Measure of City Response
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Type or Aru I"yohrmrftt Action.
SLable O'{, S~me use only
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Redevelopment
The results of the Task Team's categorization is shown on Figure
H-5, "Residential Classification r']ap". An action program for
implementing assistive and corrective actions is laid out in Goal
Areas "All and "B" of this Element. The work of the Housing Task
Team lays the cornerstone for the most significant of the
programs and activities advocated by the City's Comprehensive
Plan.
In overview, the housing issues facing the City of Delray Beach
are not in the accommodation of new growth but in the
revitalization of it's older residential areas and in meeting the
housing needs of existing residents '""ho have ties to the
community.
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III ST ABllIZA TlON æ REVITALIZATION/REHABILITATION . .
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I···. JURISDICTION
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The City of 0 .25 .SO ,15 t
Delray Beach I I I I J -
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~ RESIDENTIAL NEIGHBORHOOD CA TEGORIZA TION
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Resolution No. 49-90
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY
BEACH, FLORIDA, DETERMINING CERTAIN DETAILS OF THE
$11,280,000 GENERAL OBLIGATION BONDS, SERIES 1990 (DECADE
OF EXCELLENCE PROGRAM) ; APPOINTING A PAYING AGENT AND
REGISTRAR; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on the 21st day of November, 1989, a majority of
the qualified electors of the City of Delray Beach, Florida (the
"city") , approved the issuance of not exceeding $21,492,000 General
Obligation Bonds (Decade of Excellence Program) to pay the cost of
the acquisition, design, engineering, constI1lction, reconstruction,
equipping and improvement of certain fire, recreational and cultural
facilities of the City and neighborhood improvements, streets, side-
walks, alleys, lands and roadways as more fully described in
Resolution No. 77-89, adopted by the City Commission of the city (the
"Commission" ) on October 16, 1989; and
WHEREAS, on the 12th day of December, 1989, the Commission
adopted a resolution authorizing the issuance, in one or more series,
of not exceeding $21,492,000 City of Delray Beach, Florida, General
Obligation Bonds (Decade of Excellence Program) (the "Bonds") and
fixed certain details of said Bonds (the "Bond Resolution"); and
WHEREAS, the Bond Resolution referred to in the foregoing
paragraph provided that certain other details of the Bonds would be
determined by subsequent proceedings of the Commission; and
WHEREAS, the Commission has resolved and determined certain
other details of said Bonds,
NOW, THEREFORE , BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF DELRAY BEACH, FLORIDA, AS FOLIDWS:
section 1. That Bonds in the amount of $11,280,000 shall
be designated as "City of Delray Beach, Florida, General Obligation
Bonds, Series 1990 (Decade of Excellence Program)" (the "Series 1990
Bonds") .
section 2. That the Series 1990 Bonds shall be dated
May 1 , 1990, shall bear interest from May 1 , 1990, payable
-I- Res. No. 49-90
SP/\
semi-annually on February 1 and August 1 of each year, commencing
August 1, 1990, shall be numbered from 1 upwards. Interest on the
Series 1990 Bonds shall be payable by check or draft mailed to the
registered owners thereof as shown on the registration books of the
city maintained by the Registrar (as herein defined) provided, how-
ever, at the written request of any registered owner of at least
$1,000,000 aggregate principal amount of Series 1990 Bonds, interest
may be payable by wire transfer to the bank account on file with the
Paying Agent (as herein defined) on the Record Date (as such term is
defined in the Bond Resolution). The principal of the Series 1990
Bonds and premium, if any, payable upon redemption are payable upon
presentation and surrender at the principal corporate trust office of
the Paying Agent.
section 3. That the Series 1990 Bonds shall be payable
as to principal on February 1, of each year, in the years and amounts
as follows:
Year Amount Year Amount
1991 $280,000 2001 $ 535,000
1992 295,000 2002 575,000
1993 315,000 2003 615,000
1994 335,000 2004 660,000
1995 360,000 2005 710,000
1996 380,000 2006 760,000
1997 405,000 2007 815,000
1998 435,000 2008 880,000
1999 465,000 2009 945,000
2000 500,000 2010 1,015,000
section 4. That NCNB National Bank of Florida is hereby
appointed Registrar and Paying Agent for the Series 1990 Bonds (the
"Registrar" and "Paying Agent") .
section 5. That the Series 1990 Bonds maturing in the
years 1991 through 2000, inclusive, shall not be subject to redemp-
tion prior to their stated dates of maturity. The Series 1990 Bonds
maturing February 1, 2001, through February 1, 2010, may, at the
option of the City, from any funds legally available for such pur-
pose, be redeemed in whole on any date on or after February 1, 2000,
or in part by lot within a maturity if less than an entire maturity
is to be redeemed, on February 1, 2000, or on any interest payment
-2- Res. No. 49-90
I
date thereafter in inverse order of maturities and by lot within each
maturity at the redemption prices (expressed as percentages of the
principal amount of such Series 1990 Bonds to be redeemed) as set
forth below if redeemed in the fOllowing redemption periods, plus
accrued interest to the redemption date:
Redemption Periods
(Both Dates Inclusive) Redemption Price
February 1, 2000 to January 31, 2001 102%
February 1, 2001 to January 31, 2002 101
February 1, 2000 and thereafter 100
In the event any of the Series 1990 Bonds are called for
redemption, the Paying Agent shall give notice, in the name of the
City, of the redemption of such Series 1990 Bonds, which notice shall
( i) specify the Series 1990 Bonds to be redeemed, the CUSIP numbers,
certificate numbers, the date of issue, interest rate, maturity date
of the Series 1990 Bonds to be redeemed, the redemption date, the
date of notice, the redemption price and the place or places where
amounts due upon such redemption will be payable (which shall be the
principal corporate trust office of the Paying Agent or of its agent
in New York, New York, including the name, address, telephone number
and contact person of the office of such Paying Agent) and, if less
than all of the Series 1990 Bonds are to be redeemed, the numbers of
the Series 1990 Bonds, and the portions of Series 1990 Bonds, so to
be redeemed, and ( i i) state that on the redemption date, the
Series 1990 Bortds to be redeemed shall cease to bear interest.
Notice of redemption shall be given by the Paying Agent in
the name of the city by mailing a copy of an official redemption
notice to the Owners of the Series 1990 Bonds not less than 30 days
nor more than 60 days prior to the date fixed for redemption to
( i) the respective Owners of the Series 1990 Bonds designated for
redemption by first class mail at their addresses on the bond regis-
tration books of the City maintained by the Registrar, ( ii) the secu-
rities depositories that are registered holders of the Series 1990
Bonds, (iii) The Depository Trust Company, 711 Stewart Avenue, Garden
-3- Res. No. 49-90
City, New York 11530; Midwest Securities Trust company, Capital
Structures - Call Notification, 440 South LaSalle Street, Chicago,
Illinois 60605; Philadelphia Depository Trust Company,
Reorganization Division, 1900 Market Street, Philadelphia,
Pennsylvania 19103; Attention: Bond Department; Pacific Securities
Trust Company of San Francisco, California and at least two ( 2 )
national information services that disseminate redemption notices and
(iv) to the Bondholders of $1,000,000 or more in aggregate principal
amount of Series 1990 Bonds; provided, however, that such notice with
respect to those Bondholders described in (ii) , ( iii) and (iv) , shall
be given by certified mail, return receipt requested. Notice of
redemption to the securities depositories shall be given by certified
mail in sufficient time so that they are received at least two days
before the general mailing date.
A second notice of redemption shall be given in the manner
required above to the registered Bondholders of redeemed Series 1990
Bonds which have not been presented for payment within 60 days after
the redemption date. However, failure to give such notice shall not
affect the validity of the redemption of the Series 1990 Bonds.
If any of the Series 1990 Bonds are redeemed pursuant to an
advance refunding, notice of such advance refunding and redemption
shall be given in the same manner as above provided.
Anything contained in this Resolution to the contrary not-
withstanding, failure to mail any such notice (or any defect therein)
to one or more Bondholders shall not affect the validity of any pro-
ceedings for such redemption with respect to Bondholders to which
notice was duly mailed hereunder.
Any Series 1990 Bonds which have been duly selected for
redemption shall cease to bear interest on the specified redemption
date.
section 6. That the Notice of Sale relating to the
Series 1990 Bonds, as submitted to this meeting and made a part of
this Resolution as though set forth in full herein, and the same is
-4- Res. No. 49-90
hereby approved in substantially the form attached hereto, as
Exhibit A. The publication of the Summary of the Notice of Sale
(Exhibi t "B") in THE BOND BUYER is hereby approved and ratified.
section 7. That the form of the Preliminary Official
Statement at its date is "deemed final" by the City within the mean-
ing of 17 C.F.R. §240.l5c2-12 but is subject to revision, amendment
and completion in a final Official Statement. Further, the form of
the Preliminary Official Statement in the form presented to this
meeting be and the same is hereby approved and the use of such
Preliminary Official Statement in connection with the offering and
sale of the Series 1990 Bonds is hereby authorized.
Section 8. That this Resolution shall take affect imme-
diately upon its passage in the manner provided by law.
PASSED AND ADOPTED in special session on this the 15th day
of May, 1990.
Mayor
ATTEST:
City Clerk
-5- Res. No. 49-90
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MEMORANDUM
TO: Robert A. Barcinski
Interim City Manager
FROM: ~\~ Milena Walinski
Acting Finance Director
SUBJECT: Recommendation for Paying Agent and Registrar
DATE: May 1, 1990
Attached is a recommendation from Public Financial Management, Inc. (PFM) to
award Packard Press, the low bidder, to serve as printer and NCNB National
Bank, the second low bidder, to serve as Paying Agent and Registrar for the
1990 General Obligation (Decade of Excellence) Bond Issue.
We concur with Public Financial Management's recommendation.
MW/rso/sam
Attachment
cc: Becky O'Connor, Treasurer
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PuBIlC FiNANCIAL MANAGEMENT, INc.
Financial and Investment Advisors
5900 Enterprise Parkway
Fort Myers. FL 33905
813-693-7117 (FaX) 813-693-6384
April 30, 1990
MEMORANDUM
To: Mr. David Huddleston
Finance Director
From: Public Financial Management, Inc.
Re: Analysis of Proposals for Printers for the P.O.S. & O.S. and Paying Agent &
Registrar - General Obligation Bonds, Series 1990
Requests for proposals to serve as printer of the Preliminary Official Statement and
the Official Statement for the City's upcoming General Obligation Bonds were sent to eight
printing companies on March 22, 1990, The proposals were due on April 4, 1990, and
five companies had responded to the request. In addition, request for proposals to serve as
the paying agent and registrar for the General Obligation Bonds, Series 1990 were sent to
ten banking institutions with eight responding by the due date.
Attached is a comparison for bids of both the five printing companies and the eight
banking institutions. Packard Press has the lowest bid to serve as printer. NCNB
submitted the bid that would most be advantageous to the City at $600 annually with no
requirements in regards to making funds available in advance of the payment of the debt
service. First Florida submitted a bid $100 lower than the NCNB bid, however, this fee is
subject to review and modification every two years and upon giving reasonable
notification.
It is the recommendation of Public Financial Management, Inc. that Packard Press be
selected to print the preliminary and final official statement and that NCNB be selected as
paying agent and registrar for the City's General Obligation Bonds, Series 1990.
Please do not hesitate to contact us if you have any questions.
Attachment
Atlanta Fort Myers Harrisburg Memplùs New York Orlando Philadelphia San Francisco State College
@ An Affiliate of Manne Midland Bank, NA
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M E M 0 RAN DUM
TO: Bob Barcinski, Interim City Manager
FROM: DOROTHY ELLINGTON, CD COORDINATOR -
THRU: Lula Butler, Community Improvement Director
DATE: May 11, 1990
SUBJECT: Rental Rehabilitation Grant Competition
This is to request Commission approval to submit an application
for funding under the HUD Rental Rehabilitation Program for
program year 90-91. We will be requesting $125,000 through this
Federal program. Under this program, the City will provide funds
on a dollar for dollar match up to $8,500 depending on the unit
size to investor owned properties within the. CD target area. The
City has received $216,180 since 1987.
The incentive of matching funds encourages landlords to bring
substandard units up to standard code. By the end of June, 1990
we expect to have obligated 100% of available funds.
The application deadline is 4:00pm on May 22, 1990. Competition
announcement is attached for your information.
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"···if u.s. Department 01 Housing and Urban Development
. ~ Jacksonville Office. Region IV
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eo 0 Jacksonville, Florida 32202-4303
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4.6CMA
CIRCULAR LETTER 90-21
MAR 2 8 1990
MEMORANDUM FOR: Cities and Counties in Florida Eligible to
Participate in HUD's Rental Rehabilitation
Program 4.6st2c~
FROM~im Ch~plin, Manager,
SUBJECT: Announcement of Fiscal Year 1990 Competition
HUD-Administered Non-Formula (Small Cities)
Rental Rehabilitation Program (RRP) .
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The Department of Housing and Urban Development (HUD) is
pleased to announce a competition and the availa,bility of funds
for the HUD-administered Rental Rehabilitation Program (RRP) for
Small Cities, pursuant to Section 17 of the United States Housing
Act of 1937 (42 USC 1.4370) which was enacted by Section 301 of
the Housing and Urban Rural Recovery Act of 1983 (Public Law
98-81). A total of $974,000 in RRP grant funds ,is available for
small cities and counties in the State of Florid~.
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To apply for the grant funds, you should submit: (1) a
Program Description as described in the Application Requirements
section (Section II) of the attached document eI1;titled "Review
Process Statement for HUD-administered Rehabilitation Program for
Small Cities:, (2 ) the RRP Certifications, and ( 3) a Standard
Form 424 (Revised 4-88) titled "Federal Assistance." The
attached Review Process Statement contains the applicable Program
Description requirements set forth in Section 511.20(b) of the
RRP Regulations, published at 2.4 CFR Part 511 (.48 Federal
Register 16936, April 20, 198.4), and certain additional
information needed to assist HUD in selecting grantees for the
subject program. In order to expedite our processing, we would
appreciate receiving three sets of your Program Description
package. We further request that each previously approved RRP
grantee include a cöver letter identifying all program features
contained in its Fiscal Year 1990 submittal which differ from its
Fiscal Year 1989 program.
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The schedule required at 24 CFR 511.20(b)(g) should cover
the period July 1, 1990, through June 30, 199I. The schedule
should also indicate a 50 percent commitment of RRP funds to
specific projects by January l, 1991, and a 100 percent
commitment by June 30, 1991. .
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The legislation authorizing the RRP allows rehabilitation
funds in the HUD-administered non-formula RRP to be used in units
of general local government and areas of the State that either do
not receive a formula allocation or are not eligible for
assistance under Title V (Farmers Home Administration).
Listings of eligible non-formula cities and counties in
Florida are attached. Counties interested in applying for funds
should contact their local Farmers Home Admini~tration office for
information on what portiones) of their jurisdictions are not
eligible for Title V assistance and, therefore, would be eligible
for RRP fundft'. A list of the local Farmers Home Administration
offices in Florida is attached, for informational purposes, to
the eligible counties only.
With regard to the 198.4 legislative amendment requiring that
the Secretary of HUD assure that an equitable share of funds be
used to provide units for families with children, particularly
large families requiring three or more bedroom units, the
Department has determined, for Fiscal Year 19~.º ILJ~.Ì.1_ªt_~he..thrªe
Qr more ~~.QDL.priº.r.i!:.Y can be sa.tisfj,eçL.if._~t .least 15 percent
of "the RRP grant amountsex~~d~d nationwide are for
re1'rabil1~~î:.an.:...DLiiåits-o.f t-hree-.orl1lore ,bedrooms. The existing
requirement in 24 CFR S11.10(k) that grantees use at least 70
percent of their grant funds to provide two or ~ore bedroom .
units, unless otherwise approved by HUD under the criteria in
that section, remains in effect.
The Department reserves the right to establish a mandatory .
standard for each grantee for achievement of the three bedroom
and larger unit goal should the performance data indicate any , ,
substantial prospect that the Secretary will not: achieve the
mandated minimum within any two-year period.
Section 17(h) of the United States Housing Act of 1937, as
amended by Section 1007 of the Stewart B. McKinney Homeless
Assistance Amendments Act of 1988 (the McKinney Act amendments)
authorizes all grantees participating in the Rental
Rehabilitation Program (including the HUD-administered Program
for Small Cities) to use up to 10 percent of any initial grant
amounts that they receive from Fiscal Year 1988 and later year
funds for administrative expenses in carrying out their rental
rehabilitation programs.
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The HUD-Independent Agencies Appropriations Act for Fiscal
Year 1990, provides that the ~ighest priority for the allocation
of Section 8 housing vouchers'~snall be g~~en to ,assisting .
families who, as' a result of rental rehabilitation actions, are "
involuntarily displaced or who are or'would be displaced as a
consequence of increased rents (i.e., rent burden exceeds 35 . .
percent of adjusted income). The Public Housing Authority (PHA)/
~~î ~~antee Memorandum of Understandin~Ïequired at_2~CFR
511.20 µ.J) shóuld-.b-ª ugQ..a.ted-as applic.aÞle ànd included in your
~RP Program. nescriptiQD. You are again encouraged to ma~nta.rn "
continued contact with your respective PHA to discuss the need
~and/or the~availability of housing vouchers for the Fiscal Year
- , 19 9 0 RRP.
On November 18, 1988, Congress passed the Drug-Free
Workplace Act. This statute requires grantees of Federal
agencies to certify that they will provide drug-free workplaces
and requires this certification as a precondition for receiving a
grant from a Federal agency. A copy of this Certification as
well as the Place of Performance form is attached for your
information and completion.
On December 23, 1989, the Office of Management and Budget
issued interim final guidance in the Federal Register which
prohibits recipients of Federal contracts, grants, cooperative
agreements and loans from using appropriated funds for lobbying
the Executive of Legislative Branches of the Federal Government
in connection with those specific activities. This anti-lobbying
certification format is also attached for your information and
completion.
Applicants must submit their Program Descriptions (3 sets)
to Cleveland B. Talmadge, Director, Community Planning and
Development Division, U. S. Department of HUD, 325 W. Adams "
Street, Jacksonville, FL 32202. To be considered in this year's
competition, these Program Descriptions must be received in this
office, 325 W. Adams Street, by 4:00 p.m. on May 22, 1990. A
postmarked date is not acceptable for considering receipt of your
submission.
We 'look forward to receiving your Program Description. If
you have any questions or would like further information on this
funding competition, please call Mr. Paul Watson, our Rental
Rehabilitation Coordinator, at (904) 791-1202.
Attachments
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CITY COMMISSION WORKSESSION DOCUMENTATION
TO: ,~ert A. Barcinski, Acting City Manager
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FROM: ··kvid J. Kovacs, 'Dlrector
Department of Planning and Zoning
SUBJECT: Meeting of May 15, 1990
GOAL SETTING PROGRAM -- FINAL WORKSESSION
ITEM BEFORE THE COMMISSION:
The matter before the Commission is the review and general
acceptance of the text prepared as a result of the Goal
Setting Worksessions.
The written material is not to be formally adopted nor does
it become policy. Rather, it is to be considered a
consensus directive to the City Manager (and hence to the
Administration) which expresses the current policy direction
and priorities of the Commission at least with respect as to
where administrative efforts should be focussed.
METHOD OF PROCEEDING:
General Comment: The text has been prepared after review of
the video and audio tapes of the worksession. In addition to the
full text, an outline has been prepared. A glance at the outline
provides one with a capsule perspective of the Commission's focus.
While this worksession was initially scheduled as a "priority
setting" session, the nature of the resulting document does not
really lend itself to priority setting. This is because almost
all of the tasks are, or will be, receiving attention during~~~~~
six to nine months. The exercise (to date) has resulted in a
direction giving document as opposed to longer term goals.
However, it may be fun and informative to see if there is a
general consensus as to what the top over all priorities are.
Special Exercise: From the outline identify -- in order --
what you perceive to be the most important topics with
respect to the City. Do this by placing the number ~ by the
most important, 5 by the next important, and so forth down
to the number 1. Use the TOPICS identified in CAPITAL
LETTERS only (there are 22 of them).
You will be asked for the outlines, with your ratings, at
the beginning of the special meeting.
Method of Review: We have formatted the text so that there is a
column relating status and comments on the right. We have
inserted dates which are already established for worksessions on
certain topics. Also, we have identified items which will be
addressed during the course of budget preparation.
We do not intend to go over the complete text at the worksession,
rather we are simply looking for Commission members to raise
concerns with the wording (if there are any).
Upon completion of this worksession, the City Manager's Office
will disseminate this material to other members of the
administration for their use and guidance particularly with
respect to workplans and budgets.
Item of Focus -- Neighborhood Task Team: There is one item
which does need additional discussion. This item is that of
convening a mechanism such as a 'Neighborhood Task Force'.
During the last goal setting worksession, the mechanism began to
take the form of a large citizen's task team with a general
directive. Many of the Commission members may not be aware o~~;f\
City Commission Worksession Documentation
Meeting of May 15, 1990
Goal Setting Program -- Final Worksession
Page 2
the effort and the detailed program which has been laid out in
the Housing Element of the Comprehensive Plan. what may be more
appropriate than a large task team with a general directive would
be to proceed with establishment of a core group which will lay
out the methodology and logistics necessary to implement the
program set forth in the Housing Element - along with the
additional items identified under the "organization" portion of
the Neighborhood topic area. Lula Butler and Dave Kovacs will be
prepared to address this item at this worksession.
Attachments:
* outline
* text
DJK/#63/GOALWS.TXT
OUTLINE OF GOAL SETTING ITEMS
The following is an outline (key word) listing of the various
items which are more thoroughly addressed in the full text of the
goal setting document. The intent of the outline is to provide
an over all, capsulated perspective of the Commission's current
focus and interests.
CITY ADMINISTRATION AND MANAGEMENT
FINANCE AND BUDGET
Annual budget process . . . . zero base concepts
Budget document .......... narrative component
Budget forecast system
Internal Auditor function
Specific items for the FY 90/91 budget
RISK MANAGEMENT, INSURANCE PROGRAMS, AND 'BENEFITS
Self insurance program examination
Revisiting of pay plan work
Stress management, wellness, scholarships
PRIVATIZATION
General concept
Specific items of focus for the FY 90/9l budget
ORGANIZATIONAL RELATIONSHIPS AND MANAGEMENT
City Manager "span of control"
Management organization
Enhanced computerization
CITY COMMISSION RELATIONS
COMMISSION STRUCTURE AND OPERATIONS
Continuity
Policy Manual
ADVISORY BOARDS AND COMMITTEES
Clarification of roles and responsibilities
Assessment of continuing needs
Enhanced communication and coordination
INTERAGENCY RELATIONSHIPS
Relationships with other general purpose governments
Relationships with special agencies
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PUBLIC SERVICES, FACILITIES, AND INFRASTRUCTURE
WATER AND SEWER SYSTEMS
Repiping programs
Water quality
Odor control
Water rights (supply)
WATER CONSERVATION
Public information re conservation
Water reuse options
CANAL DREDGING
STREETS AND TRAFFIC
Traffic engineering (planning)
Street maintenance
DRAINAGE
Project construction
Drainage Utility
FACILITIES AND EQUIPMENT
Fire Station #1 setting
Land north of Spady School
Capital replacement program
Clerk copier
NEIGHBORHOODS
ORGANIZATION
Put Housing Element program in motion
Additional items as delineated
ENHANCEMENT ACTIONS
O.S.S. and Pineapple Grove alleys
Swinton beautification
Lot sizes in the CRA and CDBG areas
West Atlantic Planning Area focus
Sherwood park traffic situation
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PARKS, CULTURE, AND RECREATION
TENNIS FACILITY
VETERAN'S PARK
NEW ITEMS FOR CONSIDERATION IN THE COMPREHENSIVE PLAN
Sandoway Park life guard and rest room facilities
Southwest outdoor/indoor facility
Computerization of municipal irrigation
ITEMS TO BE MONITORED/EXPLORED
Beach lounge service contract
Golf course items
Xeri-scape emphasis
After school programs
COMMUNITY PLANNING AND ECONOMIC DEVELOPMENT
GENERAL FOCUS
Better marketing
Focus on recreation, culture, and tourism
Owner occupied housing
Focus on concepts contained in the Comprehensive Plan
CENTRAL BUSINESS DISTRICT FOCUS
Acceleration of CBD planning and development program
CBD traffic circulation
CBD parking garage program
Allocation of the Pineapple Grove "seed money"
REDEVELOPMENT AND SPECIFIC ITEM FOCUS
Jury trials and other aspects of the courthouse issue
Streamlining of building code and preservation process
Marketing of the "RO" to other professionals
Offshore fishing reef - Comp Plan item
Reduction of commercial zoning in outlying areas
DJK/#63/GOALOUT.TXT
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GOAL AREA CITY ADMINISTRATION AND MANAGEMENT
Subject: Finance and Budget STATUS/COMMENTS
The annual budget process should take the form of
zero based budgeting or a similar tact which
readily identifies the cost of new or enhance
activities and requires the justification of the
previous year's resource allocations. This
concept should be phased in conjunction with
establishment of an overall performance oriented
management system.
The proposed (and final) budget documents should
have a narrative component which identifies
projects and activities which are to be
accomplished through the budget allocations. The
narrative shall also address the distribution of
revenues (e.g. amount dedicated to personnel
services etc).
Another focus shall be on bettering the bud et June 19 - Workshop
forecast system and establishment of "early
warning" reporting.
An Internal Auditor function (position) should be
created with one of its area of focus to be on
identifying inefficiencies and ways to save money
(looking for waste and improper expenditure of
funds) . (Note: A part of the discussion addressed
coordination of capital projects. Further
discussion of this subject is found under
Organizational Relationships.)
In preparing the FY 90/91 budget the following Budget Preparation
items are to be specifically addressed:
* Focus on the financial situation/commitments/
needs with respect to Old School Square
* Examination of the amount of time which
departments, such as Fire, spends upon
inspection and compliance with respect to ho
it is divided among commercial and
residential ~nterests with an eye to insuring
that fee structures appropriately reflect
allocation of time and resources.
* Proceeding with computerized meter reading.
* Building up of reserves, through phased
approaches, with a target of achieving a 10%
reserve.
* Consideration of future costs associated with
what appear to be one time projects e.g.
ongoing maintenance costs and/or ongoing
administrative costs which might have to be
picked up by the City.
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Subject: Risk Management and Insurance Programs STATUS/COMMENTS
and Benefits
Continuing escalation of costs associated with
manpower intensive organizations, such as the
City, necessitate immediate review and program
adjustments. Not only is such review necessary
for the cutting of costs, but also for providing a
proper work environment.
Activities to be undertaken along this line include:
* Reexamination of self insurance decisions June 5 - Workshop
especially with respect to WC and medical. (tentative)
* Consideration of an overhaul of the insurance
program.
* Establishment of a "safety engineer" in progress
particularly if we are to stay self-insured.
* Resolution of the various pay plan programs Budget process
presented to the Commission, refinement of
the direction/objectives of such programs,
appropriate adjustments, and then adoption.
* Consideration of scholarship programs for Budget item
minorities in Police and Fire education.
* Stress management and wellness program Budget item
enhancement for Fire and Police Department
personnel and expansion of such programs to
all employees.
Subject: Privatization
The City is a manpower intensive organization. As
an alternative to the continued expansion of the
organization through adding additional full-time
employees (FTEs), the concept of privatization
should be explored:
Whenever increases in staffing are proposed and
cost/benefit comparison should be provided with
respect to the alternative of "going private".
Such an analysis should include a cost analysis
both from a short and long term perspective. If
under such an analysis, there is no clear
distinction then the tendency should be to go
private.
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Goal Setting
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As a part of the FY 90/91 budget process, the STATUS/COMMENTS
following items should be subjected to a Budget process
"privatization" analysis:
* possible change in focus re labor negotiation
process
* the provision of legal and psychological
services which are specifically directed to
the law enforcement function.
* Reorganization and consolidation of functions
with an eye to contracting out of certain
services/functions;
* With respect to continuing requests for
maintenance personnel especially in the area
of beautification (landscaping) services;
* For services such as lawn care, janitorial,
pest control, and similar activities.
* For incidental street repairs such as pothole
repair
Notwithstanding the above, there should be a
concentrated effort to reduce the use of outside
consultants and to place more of a focus on the
use of our current, competent staff to evaluate
needs.
Subject: Organizational Relationships and
Management
Reorganization directed to simplifying departments
and increasing efficiency while reducing
duplication and paperwork -- reduction of
bureaucracy -- should be pursued. Items to be
considered in such reorganizations should include:
* reduction of the "span of control" for the
City Manager.
* splitting off of components of the current
the public works function to other
departments.
* an assessment of alternatives to retaining
additional Assistant City Attorneys taking
into account the apparent needs of the Police
Department of a legal advisor along with
other considerations.
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Goal Setting
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* creation of a function (or position) along STATUS/COMMENTS
the lines of a Senior Director of Capital
Improvements and Facility Management which
will deal with architects and engineers in a
construction manager type of role --
particularly in light of the need for good
control for the implementation of the
Decade of Excellence Bond Program and the
Water and Sewer Bond Program.
* attempt to keep the number of upper
management personnel at its existing level
(as opposed to increasing it) and to
accommodate new needs (such as the above
item) through reorganization and
consolidation or through elimination of
other upper management positions which may no
longer be needed.
Items to be pursued with priority going into the Budget items
FY 90/9l budget discussions include:
* Accelerated implementation of City-wide
computerization (focus on long-term savings
in personnel and paperwork reductions)
* Functions with the City Clerk's Office e.g.
* Automation of the City Clerk's Office
* A public information and service
function
* Refinement of the documents research
process
* Individual and team cross-training
concepts
* Election processing
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Goal Setting
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GOAL AREA: CITY COMMISSION RELATIONS STATUS/COMMENTS
Subject: Commission Structure and Operations
Currently, the process of having elections every July 3 - Workshop
year and the potential for a complete change in
Commissioners in a two year period and the lack of
a systematic method of establishing or maintaining
Commission policies creates a situation where
there is either a real, or de-facto, lack of
continuity. Items which should be explored or
implemented and which will provide for better
continuity include:
* Exploration of having Commission member terms
being greater than two years.
* Creation of a "Commission Policy Manual"
which while including "Rules of Procedure"
will also identify matters on which a general
or specific policy is made and practiced by
the Commission.
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Subject: Advisory Boards and Committees
The nwnber and functions of existing advisory May 29 - Workshop
boards and committees has often been cited as a * P&Z
problem area because, among other items, of the * C.A.B.
demands which it places upon the administration * H.P.B.
for proper guidance and support. Over the years * Board of Adjustment
án expressed, but unachieved, goal has been to
reduce the number of advisory boards and
committees which exist.
In order to again address this situation and to July 31 - Workshop
enhance the functioning of current boards and * Others
committees, the following policies and practices
shall be observed:
* City Boards should meet in evening hours in
order to better accommodate the public.
* Whenever a request, or need, arises for the
creation of a new advisory board or committee
the subject should be addressed by an ad-hoc
task team which would be constituted for a
one year period. At the conclusion of that
year, an assessment would be made to
determine if a full-fledged advisory group
should be created.
* An examination of the continuing need for
some of the current advisory bodies.
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Goal Setting
Page 6
* The creation of a mechanism( s) for better STATUS/COMMENTS
coordination between and among advisory
boards.
*~ The creation of a better system for the
~' identification and tracking of citizens who
have made application to various advisory
bodies.
In addition, a Commission lead effort is necessary
for clarification of the role of the Boards in
identifying and carrying out Commission policy and
direction (i.e. how Boards might adjust or modify
their actions in order to encourage reinvestment
and redevelopment).
Subject: Interagency Relationships
There is a continuing need for better inter local Workshop with Boca Raton
and intergovernmental relationships between the being set-up
City and others. One of the most significant is
that of working directly with the governing bodies
of adjacent units of government on a face-to-face
basis to address items of mutual concern.
Also working relationships with entities such as "Swinton Swap"
the County and FDOT need to be formally and firmly given as Administration
established so that communications and resolution priority re resolution
of City concerns are appropriately and timely
addressed. Examples of items which have not been
so handled include: the proposed "Swinton Swap"
vis-a-vis 10th Street, Lake Ida, and others. An
area of needed improvement is that of obtaining
traffic signal coordination (synchronization),
signage, signal installation etc. This latter
area would fall within the purview of the City
Engineer.
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Goal Setting
Page 7
GOAL AREA: PUBLIC SERVICES, FACILITIES, & STATUS/COMMENTS
INFRASTRUCTURE
Subject: Water and Sewer Systems
Improvements to the water and sewer systems are
essentially laid out in the Comprehensive Plan.
While additional work needs to be done with
respect to tightening up projected improvement
needs, the following items are those which are of
the greatest concern at the present time:
* Implementation of a ten year repiping program
which will provide for the upgrading and
replacement of substandard water distribution
and sewer collection facilities.
* Enhancement of the water quality monitoring
system and enhancement of the water quality
which is delivered to the consumer.
* Insuring compliance with the Clear Water Act
* Insuring that due progress is made with Bond is authorized
respect to the odor control situation at the
Regional Wastewater Treatment Plant.
* Obtaining the rights to the potential western Studies are underway
wellfield which includes the procedures - target of August
(steps) set forth in the Comprehensive Plan for reporting
e.g. exploration of alternative sources (deep
well with reverse osmosis), reexamination of
demand and long-term cost/benefit analysis.
Subject: Water Conservation
There are two areas dealing with water
conservation which are to have high priority and
the attention of the Administration. These are:
a) better public information and dissemination
of that information with respect as to how to
conserve water, the cost of usage, and long
term implications (and costs) associated with
not having sufficient conservation
b) pursuit of options for reuse of water through
both grey water and treated effluent
applications. Receiver areas to be
considered should include golf courses and
the I-95 corridor.
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Goal Setting
Page 8
Subject: Canal Dredging STATUS/COMMENTS
The responsibility for, and the proper method of
providing dredging of side canals (off the
Intracoastal Waterway) needs to be ascertained.
Once this information is in-hand, an action plan
for having such canals dredged should be developed.
Subject: Streets and Traffic
There is a need to secure the services of a
Traffic Engineer (in-house) in order to keep
abreast with concurrency requirements, to enhance
relationships with other agencies (see
intergovernmental coordination item), and to deal
with traffic design and improvement dictates of
the Comprehensive Plan.
Also, attention to the ongoing maintenance of the Budget item
street system is necessary. Consideration should
be given to adding another crew for normal
maintenance (potholes etc -- see "privatization"
section) and in upgrading of the equipment such as
a new street sweeper.
Subject: Drainage
The main focus dealing with drainage is to
proceed, with haste, in establishment of the storm
water utility program, construction of the
projects funded by the Decade of Excellence Bond,
and then getting on with other, neighborhood
oriented, drainage projects.
Subject: Facilities and Equipment
Two major projects which are to be resolved soon
are:
(also refer to thè Parks goal area re the tennis
center situation)
a) the site selection for relocation of Fire
Station #1. Construction of a replacement
station is a part of the Decade of Excellence
Program. Site selection must occur soon so
as to maximize the beneficial impacts of
relocation and also to insure that the new
facility can be constructed within the time
~~ limits of the Bond program; Site selection
include unput and recommendations from the
C.R.A. and
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Page 9
b) the responsibility and manner of acquisition STATUS/COMMENTS
of the land between Spady Elementary School
and Lake Ida Road. This item should be
referred to the Education Board which should,
in working with the School District's
Administration thoroughly explore this item.
Equipment items which should be addressed in Budget process
preparation of the FY 90/9l budget are:
* a new photocopier for the City Clerk's
function
* establishment of a capital replacement
program for items such as cars, computers,
etc
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- Goal Setting
Page lO
GOAL AREA: NEIGHBORHOODS STATUS/COMMENTS
Subject: Organization
Immediate attention must be given to implementing A July workshop
the housing and neighborhood stabilization and
revitalization components of the Housing Element
of the Comprehensive Plan. A mechanism such as a
"Neighborhoods Task Force" should be convened to
get the program underway. The following items
should be included in the initial aspects of the
program:
'* encouraging the establishment of neighborhood
associations for those areas of the City
which are not now represented by, or
identified with, such an association
'* establishing an Information Center and/or
Hotline for the dissemination of information
of local (neighborhood) concern
'* allocation (addition) of City staff for the
coordination of the neighborhood
organizations
'* the types of activities which should receive
priority in the allocation of the $300,000
set aside which is provided for housing
matters
'* use of the Community Reinvestment Act in
leveraging the City's efforts
'* revamping the definition of "family"
ordinance and its application
'* a mission of establishing sound and trusted
working relationships among all concerned.
Subject: Enhancement Actions
As of this time, and aside from the items
identified under the organization section above,
attention needs to be focussed upon the following
three geographic areas:
l) In the Old School Square Historic District
and into Pineapple Grove, there should be a
strategy developed for the effective use of
alleys including their improvement and
ongoing maintenance. Also, along Swinton
Avenue, N.E. 2nd Avenue, and N.E. 4th Street
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Goal Setting
Page 11
the beautification program needs high STATUS/COMMENTS
priority attention. And a resolve made with
respect to the hardscape improvements which
are to be installed along Swinton Avenue.
Associated with this area is the need to
pursue previous Commission direction relative
to prevention of the four laning of Swinton
Avenue.
2) In the Community Development Target Area and
the CRA Planning Area, the concept of
increasing minimum lot sizes and, hence, a
reduction in density needs to be addressed.
3 ) The West Atlantic Planning Area neighborhood
plan and Administration focus should include/
address the following:
* socioeconomic/financial strategy for
broadening the business district(s)
* immediate enhancement of appearance of
vacant parcels
* reduction of the criminal element
through effective crime watch programs
* affordable housing opportunities through
City/CRA and private sector
participation
* establishment of a City facility anchor
4 ) Exploration and analysis pertaining the the Study in process through
straight route traffic pattern in Sherwood the City Engineer
Park.
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Goal Setting
Page 12
GOAL AREA: PARKS, CULTURE, AND RECREATION STATUS/COMMENTS
PARKS, CULTURE, AND RECREATION
Resolution of the lingering program for providing July workshop unless
a top quality public tennis center within the City their is earlier
of Delray Beach is an item demanding immediate activity by FSLIC
resolution. A determination must be made as soon
as possible as to the ultimate resolution of the
issue and if longer delays will be experienced,
then immediate short-term improvements must be
made to the existing Tennis Center.
The Veteran's Park project which is in the Consultation selection
Comprehensive Plan should receive top priority in in process
design and implementation.
The following projects should be considered as
additional needs and included in the Comprehensive
Plan process:
* New restroom and lifeguard facilities at Consider each at the
Sandoway Park with possibility of programming May 22nd Plan Amendment
over a period of two or three years. hearing
* Southwest outdoor/indoor recreational complex
through exploring use/expansion of the
Catherine Strong facility.
* Computerization of municipal irrigation
facilities
The following activities and items should be
closely monitored or explored by the
Administration with follow-up to the Commission:
* Assessment/evaluation of the existing
contract for beach lounge service
* Golf course - close monitoring especially of
the grounds - during the growing season with
regular reports to the City Commission
* Emphasis on xeri-scaping (public and
private) , consider incentives (already a
policy embodied in the Comprehensive Plan)
* Expansion of the After-School Program in Budget item
terms of both children served and activities
offered.
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Goal Setting
Page 13
GOAL AREA: COMMUNITY PLANNING AND ECONOMIC STATUS/COMMENTS
DEVELOPMENT
Subject: General Focus
The City (government) needs to focus attention
upon pOlicies, directions, and activities which
enhance the community's posture for continuing
growth. Such items should include:
* Better marketing of existing incentive
packages which could encourage job creating
interests (groups/investors) to locate within
the community -- lead groups are the CRA and
the Chambers Economic Development function
* A focus on recreation and the tourist
industry to generate increases in ad Valorem
taxes e.g. hotel development. Tourist
industry development also includes an element
focussed upon cultural, the arts, Pineapple
Grove revitalization, etc.
* The promotion of owner occupied housing for
middle class families
* A continuing focus upon following the
concepts advocated through the Comprehensive
Plan which deal with economic development
Subject: Central Business District Focus
Events have delayed the planned (per Comprehensive
Plan) sequence of City and CRA activities which
would have resulted in the initiation of a
downtown development plan in FY 89/90. Because of
the need to keep the downtown development/
redevelopment momentum strong, immediate actions
should be taken to accelerate the undertaking of
the downtown development plan. While that
planning effort takes shape, the following items
should receive resources and attention so that
they are resolved as soon as possible:
* Finalization of the traffic circulation
system in the downtown area
* Establishment of the CBD parking garage
program (which may involve decreasing
downtown parking restrictions) for which
financing may come primarily from a parking
district (This item is currently charged to
the DDA for advice and recommendations)
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Goal Setting
Page 1.4
* Resolution of the manner in which the STATUS/COMMENTS
$500,000 set aside for the Pineapple Grove Pineapple Grove
area is to be allocation (This item is being Neighborhood Plan
considered in the context of the Pineapple has commenced
Grove Neighborhood Plan program)
Subject: Redevelopment and specific item focus:
Specific projects which are in various stages of
discussion and/or undertaking which should receive
specific attention of the City's Administration
include:
* Pursuit of inclusion of activities including
jury trials at the new courthouse facility
which will enhance this facility as an
economic asset to the community (this
activity would be proceeded by a brief study
to determine what functions should be at the
courthouse in order to encourage law firms to
locate in proximity to the courthouse)
* Streamlining and simplification of building
codes and the preservation (COA) process
* Discussion with the Real Estate Advisory
Committee regarding the marketing of the RO
District properties to Boca professionals
* As considerations in a revision to the Next Amendment
Comprehensive Plan, the addition of the January/1991
economic development activity of a fishing
reef off shore. Also, a revision should
address reducing commercial zoning in
outlying areas.
DJK/#63/GOALSET.TXT
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·
LAW OFFICES
JOEL T. DAVES III
324 DATURA STREET
P.O, BOX 3032
WEST PALM BEACH, FLORIDA 33402
FACSIMILE (407) 835 - 9441
TELEPHONE (407) 835, 0404
May 14, 1990
William Andrews, Commissioner
Delray Beach City Commission
100 North West First Ave.
Delray Beach, Fl 33444
Dear Commissioner Andrews,
Please find attached our training proposal for the
Delray Beach Police Department. I have included for your
consideration both my resume and the resume of the psychologist
who will be assisting with the domestic violence and sexual
assault segments of the training.
Please let me know if you require any additional
information or would like a presentation to the commission
"
or your staff.
LADJ/kd
Enclosures
TRAINING PROPOSAL
CITY OF DELRAY BEACH, FLORIDA
POLICE DEPARTMENT
LEGAL SEGMENT
l. Course material, outline and classroom lecture
on:
A. Probable Cause
B. Founded Suspicion
C. Search and Seizure
D. Warrantless Arrest
E. Confidential Informats
F. Hot Pursuit
G. Chain of Custody
The legal training segment of the proposal will
be designed to educate the participants on the current status
of the law in the most changing and critical areas of criminal
law. The effort should reduce the amount of evidence excluded
from court proceedings for reasons of unlawful search and
seizure. An additional benefit will be to reduce exposure
on false arrest suits because the department will be updated
and educated on the valid basis for arrests.
DOMESTIC VIOLENCE SEGMENT
Domestic violence situations require special skills.
Domestic violence is one of the most dangerous situations
an officer can find himself in. In this segment a psychologist
will explain defusing techniques, crisis intervention techniques
and listening techniques. This segment will be aimed at teaching
the officers how to handle domestic disagreements in a manner
that will assure the safety of all involved.
SEXUAL ASSAULT SEGMENT
This segment will examine the special issues involved
in rape and child sexual abuse cases. A psychologist and
an attorney will team teach identification and investigative
techniques in the area of incest, forensics and pedophilia.
Special attention will be given to evidence preservation and
to the unique needs of the victims in this sensitive area.
LOUISE A. D. JONES
ATTORNEY AT LAW
LAW OFFICES OF JOEL T. DAVES III
324 Datura Street, Suite 320
West Palm Beach, Florida 33401
Telephone: (407) 835-0404
PROFESSIONAL
AFFILIATIONS: Florida Bar Association (Admitted 1984)
Palm Beach County Bar Association
EDUCATION:
Legal Juris Doctor, 1984
University of Oklahoma, Norman Oklahoma
Undergraduate Bachelor of Arts, Anthropology, 1979
Minor: Communications, Political Science
Florida State University
EMPLOYMENT:
1-2-90/Current Associate, Law Offices of Joel T. Daves III
General Criminal and Civil Litigation
8-85/1-90 Assistant Public Defender
7-5-88/1-1-90 Training Director, Office of the Public Defender
Fifteenth Judicial Circuit
Responsible for training all new attorneys and
interns. Coordinate all in-house and out-of-house
continuing legal education. Co-counsel trial
cases.
4-87/4-88 Felony Section Leader, Supervised three felony
trial attorneys. Responsible for a personal
felony case10ad of 90 cases.
4-86/4-87 Felony Trial Assistant
8-85/4-86 Chief of Delray Beach, Responsible for non-jury
trial division at a satelite courthouse.
11-84/7-85 Associate, Albury, Heuer & Carroll.
Insurance Defense and general civil litigation.
7-84/11-84 Law Clerk, Albury, Heuer, West Palm Beach, Fl.
REFERENCES AVAILABLE UPON REQUEST.
Susan La Fehr - Hession
PROFESSIONAL EDo:ATION
M.A. - Psychology, University of South Floriàa, Tança, Floriàa 1971
. . B.A. - Psychology, Oakland University, Rochester, Michigan 1969
Psychology, Public Administration, Floriàa State
University, Tallahassee, Floriàa
\\OR!< EXPERIENCE
November 1983 Private Practice: MENl'AL HEALTH SERVICES, INC.
to Present
Court: Evaluations of competency, sanity, dangerousness, sex
offenders, child custody determinations, and expert testim:my.
Consultation:", Regional Juvenile Detention Center, Child
Protection Team, Inc., Pre-School Plus Program, ALPHA Program,
Children I s . Protective Services (Health and Rehabilitative
Services), Adult Criminal Court, law Enforcement.
Clinical: Individual, family and marital therapy, stress
management, crisis intervention.
May 1979 to Forensic Psychologist and Project Mministrator, JAIL MENI'AL
November 1983 HEALTH SERVICES, Palm Beach County.
Supervisor: Jane 'Ihorrpson, Director, Department of Criroinal Justice, Palm
Beach County, . 307 North Dixie Highway, Suite 500, West Palm
Beach, Florida 3340l (305) 81.7-2850.
SPecific Court: Evaluations of competency , sanity, dangerousness
D.Jties: and sexual offenders, expert testimony.
Jail: Crisis intervention, counseling, training, administra-
tion, supervision of mental health staff and program, coordina-
tion of auxiliary staff.
Law Enforcement: Consultation, investigation, criminal
profiles.
Technical Assistance: Consultation and training for the
County's detention and penal facilities.
June 1974 to Psychologist and Lead Evaluator: FORENSIC SERVICES, FLORIDA
May 1979 STATE HOSPITAL, Chattachoochee, Floriàa 32324.
Supervisor: Sam CUnningham, Chief Psychologist.
Specific Competency , sanity, sexual offender evaluations, psychological
D.Jties: assessments, therapy, treatment planning, reports and testimony
to the courts , supervision and training of technicians and
doctoral students.
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Susan La Fehr - Hession - page two
June 1973 to Psychologist, BEHAVIOR M)DIFICATION UNIT, FLORIDA STATE
June 1974 UNIVERSITY', Chattachoochee, Florida 32324.
. Supervisor: John Foreyt, Ph.D., Baylor Medical School, Houston, Texas.
Specific Programning, token economy and individual, in-service training,
Duties: psychological assessments.
January 1972 Psychologist, SOUI'HWESTERN STATE HOSPITAL, ThCX11a5vi11e, Georgia.
to June 1973
Supervisor: M. J. Kelley, Ph. D., Direct.cr of Psychology.
Specific Psychological assessment of inpatients and outpatients for
Duties: diagnostic and treatment conferences, behavior modification
therapy. ..,
PUBLICATIONS AND PAPERS
"Reduction of Epileptic Seizures by Reinforcerœnt of Incompatible
Behaviors", British Journal of Psychology (1979) 70, 17-20
"Competency to Stand Trial"
Panelist, Southeastern Psychological Association (1979)
"Forensic Evaluation and Treatment"
Panelist, Southeastern Psychological Association (1977)
"Effects of a Token Economy on a Psychiatric Patient's Medication
Level", Florida Psychological Association (197.4)
Behavior Modification: Policy and Procedure Manual (Editor)
Florida State Hospital, Chattahoochee, Florida (1973)
PROFESSIONAL ORGANIZATIONS
Association for the Advancement of Behavior Therapy
Southeastern Psychological Association
South Florida Mental Health Professionals Association
American Association for Counseling and Deve10pœnt
National Organization for Victim Assistance
LICENSES
State of Michigan: Deparbœnt of Licensing and Regulation #02695
State of Florida: Departrœnt of Professional Regulation #MHOOO0402
ADDRESS Mental Health Services
5725 Corporate Way
Suite 205
\'Èst Palm Beach, Florida 33407
(305) 689-9005
REFERENCES .-
Will be furnished uoon recruest.
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CITY MANAGER
JOB SUMMARY
Serves as the City's Chief executive officer and head of the administrative branch
of the City government. Responsible to the City Commission for the proper administration
of all affairs of the City.
PRINCIPAL DUTIES c5c RESPONSIBILITIES
-
To see that ordinances and applicable laws are enforced, that aII' lawful directives of _,,1
the City Commission are observed and carried out, and that peace and good order are pre-
served.
To exercise supervisory control over all bureaus, departments and divisions of the City
government; and subject to provisions of the Charter relating to Classified Personnel, and
except as otherwise provided, to appoint for an indefinite term and to remove when deemed
necessary all City officers and employees except to the extent that he may authorize a
bureau, department, or division head to appoint and remove ~ubordinates therein.
To recommend to the City Commission the pay 'scales for City offices and employment
for the ensuing fiscal year.
To fix the salaries or wages of officers and employees of the City within the applicable
scales established by the City Commission.
To prepare the budget annually and submit it to the City Commission; and to be responsible
for its administration after adoption.
To prepare and submit to the City Commission, promptly after and as of the end of each
fiscal year, a complete report on the finances and administrative activities of the City for
that year.
To keep the City Commission advised of the financial condition and of the future financial,
administrative, and other needs of the City; and to make recommendations relative thereto.
To attend and participate without vote in the discussions at meetings of the City Commissio
To supervise and provide advice and counsel to department heads regarding policy inter-
pretation relevant to City programs and services.
To meet and respond to complaints and concerns of individual citizens, groups and organizati
To perform such other duties as so assigned and directed by the City Commission.
SKILLS, KNOWLEDGE c5c ABILITIES
Skills in communicating and in analyzing and solving problems and in managing a medium/
large size City.
Knowledge of economic factors and trends, public personnel and finance administration
and other areas involving a full service City government.
Ability to communicate effectively, orally and written, with the City Commission, staff
members and the public.
Ability to meet the public and to discuss problems and complaints tactfully and effectively.
Ability to establish and maintain satisfactory working relationships with the City Commission,
department heads and citizen groups.
MINIMUM EDUCATION, CERTIFICATION AND EXPERIENCE REQUIREMENTS
Bachelor's degree in Public/Business Administration or related degree required. Master's
degree in Public Administration or equivalent preferred. Seven to ten years experience in
local government administration or management.
SPECIAL REQUIREMENTS
Following appointment and during his or her tenure of office, the City Manager shall
reside within the City limits. Valid State of Florida drivers license required.
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1 DELAA! BEACH CHAR't'ZR Sect ion 4.04
Seetion 3.10. COMMISSION INVESTIGATIONS. Section 4.04. PON! AS AND DOT I!S or ':'R!
CITY MANAGER.
The city clerk snall nave tne power
to i..ue any writs, proces.a. and The city managar shall have the
subpoena. naeded to facilitate any following powers and duties:
inve.tigation convened by or called by
the coa.i..ion for a ~unicipal purpose. (a) Appoint and, IoIhen ~e dee... it
(Ord. 4-16, passed 2-23-16, App. at Ref., necessary for the good of the city,
2-2-16) suspend or remove all city employee. and
ADMINISTRATIVE-EXECUTIVE appointive administrative officers
AR'l'I CLE IV. provided for by or under this charter,
except as otherwise provided ~y law. this
Section 4.01. CITY ~NAGER. charter or personnel rules 3dopted
pursuant to this charter. 1.11
There snall be a city manager who appointments and promotions of city
snall be the cnief administrative officer officials and ..ployees shall be made
of the city. Se snall be responsible to solely on the basis of merit and fi. tness
tne commission for the administration of demonstrated by examination or other
all city affairs placed in his charge by evidence of competence. FIe may author\ze
or under this charter and such other any administrative officer who is sub1~t
duties as ~ay be requlred by the to his direction and supervision to
comllission. exercise these powers with respect to
(Ord. 4-16. passed 2-23-16. App. at Ref.. subordinates in that officer's
2-2-16) department, office or agency.
Section 4.02. APPOI N'l'MEN'l': REMOVAL: (b) Direct and supervise the
COMPE~SATION. administration of all depart~ents.
offices and agencies of tne city. except
(a) Appointment. The commission as otherwise ~rovided ~y this charter or
snall a~poi~t a city manager for an by law.
indefinite term by ~ajority vo~e of tne
comllission to serve at the ~leasure of (c I Attend all cOllllission ..etings
tne commission. and shall have the right to take ~art in
discussion but lIay not vote.
(b) Removal. The city manager. at
all times, shall hold office at the (d) See that all laws. provisi:;)ns of
pleasure of a majority of all the this =harter and acts of the commission.
cOllmission. subject to enforcement by him or by
officers subject to his direction and
(c) Replacement. üpon the death, supervision, are faithfully ~xecuted.
resignation or termination of the city
manage r, tne commission shall appoint an (e) Submit to the commission and
acting city manager and thereafter. make available to the public a complet~
witnin a reasonable time, appoint a report on the finances and administrative
regular city manager. activities of tne city as of the end of
each fiscal year.
(d) compensation. The compensation
of the manager shall be fixed by the (f) ~ake such other reports as the
commission and snall not be reduced commission may require conc~rning tne
during this appointment. operations of city departments, offices
(Ord. 4-76. passed 2-23-16, App. at Ref.. and agencies subject to his dir.ction and
2-2-16; Am. Ord. 8-83, passed 1-25-83. supervision.
App. at Ref.. 3-1-83)
(g) ~eep the commission full y
Section 4.03. AC'1'ING CITY MANAGER. advised as to the financial condition and
future needs of the city and make such
By letter filed with tne comlllission. recommendations to the commission
tne manager shall designate. subject to concerning the affairs of tne cit:y as he
approval of the commission. a quali fi ed deems advisable or as the commission ~ay
city administr~tive officer to exercise require.
tne powers and perform the duties of
manager during his temporary absence or (h) Sign contracts on ~ehalf of the
disability. During sucn absence or ci ty pur suant ~o t:he provisions of this
disability. the comlllission may revoke charter. 9rovis ions of appropr i at ion
sucn designation at any time and appoint ordinances and wner~ authorized by
anotner officer of the cit:y t:o ser ',e ordinance. resolution or ~y motion fS'!e
until the manager shall return or his section 4.09) .
disability shall cease.
(Ord. 4-76. pa s s ed 2-23-76. App. at Ref.. (i. ) ?erform such other juties as 3r~
2-2-76) specifip.d i:1 this ::harter or ~ay ~e
requi red '::;y the ::ommi5510n.
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. S ec t i on 4.05 DEL RA Y BeACH CHAR'l'ZR 8
( j ) The personnel policies or ( 5) Taxes. An estillate ot the
personn.l rule. adopted pursuant to t his amount ot lIoney to b. raised troll current
charter shall not apply to nor be and delinquent taxes, and the amount to
lIaintained for any of the city's be raised troll bond issues which,
ellploy.e. vho ar. COv.red by a collective toge ther wi th incom. trom other sources.
bargaining .gr....nt or expi red will be necessary to meet the proposed
collective bargaining agreement which is expend i tures;
subject to renegoti ation unless otherwise
expressly provided in said ?ersonnel ( 6) Other intormation. Such other
policies. personnel rules or collective SUPPOrting schedule. a. the commission
bargaining agreement. may deell necessary.
(Ord. 4-76, pas.ed 2-23-76, App. at Ref.,
2-2-76) (d) A public hearing on th. budget
shall be held on the tirst regular
Section 4.05. SUDGET PROCEDURE. commission meeting in September ot each
year. Notice of such public hearing shll
(.) The fiscal year of the city be puiblished at least on. week in
shall begin on th. first day of October, advance by the clerk. A condensed copy
and end on the thirtieth day of September of the fi)roposed budget shall be published.
of the following year. Such year shall
constitute the budget year of the city (e) At the second regular commission
government, and whenever the "'ord year meeting in the month of September of each
afi)pears in this charter it shall be ye a r , the commission shall, by resolution
construed as meaning the fiscal year of adofi)t the budge t for the n.xt fiscal
the city unless otherwise indicated. year, and shall, in such resolution, "'ake
an appropriation for the money needed Eor
(b) The city manager shall submit municipal fi)urposes during the ensui~g
his recollllllended budget for the ensuing Eiscal year of th. city, and provide for
fiscal year to the commission on or a 1 evy of the allount necessary to be
before the first regular meeting in raised by taxes upon real and personal
August. Complete copies of the proposed fi)roperty for municipal purposes, which
budget shall be on file and available to levy shall not, for the general Operating
the public for inspection during office expenses of the city, in any event exC.ed
hours in the office of the clerk, the millage limitation as provided by
commencing the following business day. state law on the assessed valuation of
all real and personal property subject to
(c) The budget document shall taxation in the city. Should the
present a complete financial plan for the commiss ion take no final action duri~g
ensuing fiscal year. It shall include at said meeting, the budget as submitted,
least, the following information: shall be deemed to have bp.en fi nally
adopted by the commission.
(1) Proposed ex'pendi tures. Detailed
estimates of all proposed expenditures (f) ~o money shall be drawn from the
for each department and office of the treasury of the city nor shall any
city, showing the expenditures for obl igat ion for the expenditure of money
corresponding items for the last be incurred, e xc ept pursuant to the
fi)receding and current f heal years with budget appropriations. '!'he commission
reasons for increases and decreases may transfer any unencumbered
recOlMlended , as compared with afi)propriation balancl!, or any ~ortion
apfi)ropriations for the current year; thereof, from one department, fund or
agency to anothe r. The balance in any
( 2) Bonded i nde btedness. Statements appropriation which has not been
of the bonded and other indebtedness of encumbered at the end of the fiscal year
the city, showing the debt reduction and shall r e ve r t to the general fund and be
interest requi rements, the de bt reappropr i ated during the next fiscal
authorized and unissued, and the year.
conditions of th. sinking funds, i! any;
(g) At the beginning of each
( 3) Anticipated income. Detailed quar ter 1 y pe r ied during the fiscal y~ar ,
estimates of all anti.c:ipated i:1come of and more often if :-equired by the
the city from sources other than taxes commission, the city manager shall s ul,m i t
and bar rowing, .,ith a comparati ve to the commission data showing the
statement of the amounts received by the relation bet"'een the estimatp.d and ac t ua 1
city from each of the same or similar income and expenses to d ate; and i :- It
sources for the last preceding and shall appear that the i:1come is l~ss than
current fiscal years; anticipated, the commission shall :-educe
appropriations, e XCI! pt amoun ts requ i :-~d
( 4) Balance or deficit. ;\ statement :,;)r debt and interest chargp.s, to such a
of the estimated balance or deficit, as degree as :nay be necessary to <eP.~
the case !!lay be, Eor the end of the expenditures '..ithin the income.
current fiscal 'fear;
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') CZLMY BEACH CBAR'l'ER Section 5.01
(h) ~he co.-ission shall desi9nate the co.mission. Assistant city attorneys
the depository or depositories for city .ay be removed with or without cause by
e~nd.J shall provide for the regular the city attorney.
deposit of all city ~oneys, and shall
prodde toe the proper secur i ty of all (c) COIIpensat ion. The comllission
city depodU. lIay. froll time to tim., f1 x the re9ulu
compensation of the city attorney, and
(i) An independent audit shall be assistant city attorneys, it any, at a
made of all accounts of the city sum co.mensurate with the duties which
government at least annually, and lIIore may be imposed on them by this charter
frequently if deemed necessary by the and by the co.-ission1 provided. that all
cOII.ission. Such audit shall be ~ade by special or unusual services required of
certified public accountants experienced the city attorney and assistant city
in municipal accounting, and who shall at torneys, if any, .ay be specially
have no personal linterest, direct or cOllpensated as the cOllmission lIay see fit
indirect, in the fiscal affairs of the to provide.
city government, or of any of its (Ord. 4-76, pas.ed 2-23-76, ~pp. at Ref..
officers. The condensed audit shall be 2-2-761 Am. Ord. 9-83, passed 1-25-83,
published within thirty ( 30) days after App. at Ref., 3-l-!3)
receipt of the same. An annual report of
the city business shall be made available Section 4.09. OUT IE! or rJ!:G,1.[. COONSE!..
to the public by the city ~anager in such
form as will disclose pertinent facts The city attorney with the assistance
concerning the activities and finances of of the city clerk shall ~repar.. all
the city government. ordin_nees, all contracts and other
(Ord. 4-76, passed 2-23-76, App. at Ref., instruments in writing in which the
~-Z-76) municipality is concerned, or shall
endorse on each. his approval .s to
Section 4.06. SUPERVISION OF DEPARTMENTS. form. No contract with the municipality
shall be binding upon the municipality
With the approval of the comllission, until the city attorney has endor.ed his
the lIanager may serve as the head of one approval thereon, and this proY1sion
or more departments, offices or agencies shall be strictly construed by all courts
or may appoi~t one person as the head of of this state. Wben required by the
two ( 2) or more of thell. cOllllission, the city attorney shall
(Ord. 4-76, passed 2-23-76, App. at Ref., prosecute and defend. for and in ~ehalf
2-2-76) of the city, all coaplaints, suits and
con travers i es in which trhe city is a
S ec t i on 4. 07 . LEGAL COUNSEL. pa r ty.
There shall be a city attorney and The city attorney shall furnish the
such assistant city attorneys and special cOllllllission, city manaqer and department
counsel as the cOlllmission shall deem heads his opinion on any question of law
necessary. They shall be responsible to relating to their respective powers and
the comllission for all leqal lIIatters of du ties 1 and he shall perform such other
the city placed in their charge by or professional duties as lIIay be required of
under this charter and such other duties him by ordinance, :esolution or motion of
as lIIay be required by the commission. the commission, by this charter or by
(Ord. 4-76, passed 2-23-76, App. a t Ref., special acts.
2-2-76)
Assistant city attorneys shall
Section 4.08. LEGAL COUNSEL APPOINTMENT, perform those duties assigned the~ by t~e
REMOVAL AND COMPENSATION. city attorney. Special counsel shall
perform those duties assigned them by
(a) Appoi n tment . The commiss i on commission.
shall appoint a city attorney, such (Ord. 4-76, passed 2-23-76, App. at ~ef.,
assistant city attorneys and special 2-2-76)
counsel as lIay be deemed necessary. The
city attorney and assistant city ARTICLE V. ELECTIONS
attorneys, if any, shall be appointed by
commission for an i nd e f i r\Ï te te rm by Section S.Ot. ELECTORS .
majority vote of the commission, the city
attorney to serve at the pleasure of Any person who is a ~esident of t~e
commission. Special counsel may be m un i c i 9a 1 i. t Y , ..,ho has quali fied a3 an
appointed as the need arises and shall electo~ of this state, and ..,ho reqiste~s
serve at the pleasure of commission. in the procedural manner ?rescri.bed by
general law and o~dinance of the
(b) Removal. The city attor~ey and m un i c i pa li. t Y , shall be a qualified
special counsel. at all times, shall hold elector of the municipality.
office at the pleasure of a ~ajority of (Ord. .t -7 6, passed 2-2)-76. ,~pp, ~t ?e:..
2-2-76)
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2 . Clarification of the Role of the Interim City Manager (Commissioner
McCarty) . Ms. McCarty advised this item is in response to a
request by Mr. Andrews made the night they selected the Interim
City Manager; he wanted the Commission to take the time to define
the role and what would be expected of the person filling the
position. The intent of this item, therefore, is to give direction
to the Interim City Manager through the consensus of the Commis-
sion~ the intent is to be constructive and to ensure that he and
the Commission are moving in the same direction. She stated she
has 10 items she wished to address.
(a) Definition of "Interim" - Ms. McCarty commented she felt that
the role of Interim City Manager should be one of "caretaker" since
it is a position that lS temporary by definition, i. e. , someone
that keeps the City on a steady course, keeps the status quo and
keeps the City together bebJeen City Managers. Mr. Andrews stated
he had understood there would be basically no changes in the
organizational chart~ he expected that 'ç: someone were going to be
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replaced someone would be right behind them and have the replace-
ment acknowledged. In other words, he understood things would stay
the same and obviously it has not. Ms. McCarty added she fel t they
would like to keep at least the structure and the way things
operate at City Hall on a steady course and not have any ner,¡
innovations before a ?ermanent City Manager is appointed. Ms.
Brainerd advised she believed that since we are paying for an
employee, that person comes to the City with a mind, an intellect
and a set of decisinn making capabilities¡ if we aren't going to
utilize those then perhaps they should not have filled the Interim
position and let the three Assistant City Managers stay the course
of the City. Mayor Campbell summarized by stating that generally
the Commission really expects the interim person to be somewhat
more sensitive to long term or a broader decision making process
with repercussions that would carry on beyond his term. He would
agree with this concept.
(b) International City :'1anager Code of Ethics - Since the Interim
City Manager is not a member of the ICMA it is important to direct
him to be accountable to the same code of ethics that professional
City Managers must follow. Ms. McCarty emphasized Standard VII
which refers to refraining from participation in the election of
the members of the employing legislative body and from all partisan
political activities which would impair performance as a profes-
sional administrator. Because of the political background of the
current Interim City Manager it is important that this standard be
noted. The Commission concurred. I
Administrative policy decision
(c) vs Policy r1aking Role - Once a
has been made by the Commission the Interim Manager should support
that decision regardless of his recommendation or personal opinion.
Agreed.
(d) Public Policy Statements - The Interim City Manager should not
make public policy statements before the Commission has had the
opportunity to address the issue and set the policy. In emergency
situations it would be appropriate to say "This policy is r,¡h a t I
will recommend to the Commission but it has not been addressed
yet" . There was no problem with this.
(e) The Interim City Manager should avoid taking action that he
does not have the authority to take. Agreed.
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(f> Dealing with the media - 'l'he policy of "no surprises" should
~ . ~pplY to the Interim City Manager;, in other words, the Commission
should be apprised as much as posslble on any issues the media are
pursuing so they can knowledgeably commit on the issue to the press
and the public. There was no problem.
(g) Communication - Adequate communications is when each Commis-
sioner has been kept up to date on a regular basis on issues that
are currently being dealt with by the Administration that have an
impact on the community. Agreed.
(h) While controversy is a way of life in Delray, it should not be
generated by the Int~rim City ~anager. Some controversy cannot be
helped as it comes with the job, but whenever possible it should be
avoided. Certainly talking about things like plans to reorganize
or eliminate positions to the press without discussing it in some
sort of memo fashion with the Commission ahead of time creates
unneeded controversy before it is needed. Again, this would corne
under the item referri~g to being extra sensitive.
(i) Morale - MS. ~cCarty stated the Interim City Manager needs to
be sensitive to the :act that the staff has had four different
bosses in the two and a half years she has been on the Commission,
This frequency of change destabilizes morale and in order to
improve this the In terim Ci ty Manager should avoid the employee
perception of having a "hit list".
(j) Reorganization - The Interim City Manager should not undertake
any reorganization of staff without the full approval of the
Commission. The caretaker role does not call for bold new initia-
tives but rather stability to bridge the gap of time between
permanent managers. Agreed the Interim City Manager needs approval
of the Commission.
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