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08-27-13 Special Meeting MinutesSPECIAL MEETING AUGUST 27, 2013 A Special Meeting of the City Commission of the City of Delray Beach, Florida, was called to order by Mayor Cary Glicksteia in the Commission Chambers at City Hall at 6:00 p.m., on Tuesday, August 27, 2013. Roll call showed: Present - Commissioner Shelly Petrolia Commissioner Alson Jacquet Commissioner Adam Frankel Mayor Cary Glickstein Absent - Commissioner Angeleta E. Gray Also present were - Louie Chapman, Jr., City Manager Brian Shutt, City Attorney Chevelle D. Nubin, City Clerk Mayor Glickstein called the Special meeting to order and announced that it had been called for the purpose of considering the following Items. SPECIAL MEETING AGENDA Mayor Glickstein opened the meeting for public comment on the special meeting items. Public: 1. Mr. Steve Blum spoke regarding an email he sent to Mr. Chapman regarding the millage rate and pay increases. 2. Mr. Victor Kitson stated he is in favor of not hanging the signs at the library. Mayor Glickstein then closed public comments as there were no other speakers. 1. WAIVER REQUEST /LITERACY COALITION OF PALM BEACH COUNTY: Consider approval of a waiver request to Land Development Regulations (LDR) Section 4.6.7(F)(3)(f , "Special Event Non - Roadway Banner Signing ", to allow the Literary Coalition of Palm Beach County to hang banners at City Hall and the Delray Beach Library for 90 days from the date of installation, as part of the Campaign for Grade Level Reading and waive associated fees. (Quasi Judicial Hearing) Mayor Glickstein stated this item is time sensitive and this is the reason it is on the agenda tonight. Mayor Glickstein read the City of Delray Beach Quasi Judicial rules into the record for this item. Chevelle D. Nubin, City Clerk, swore in those individuals who wished to give testimony on this item. Mayor Glickstein asked the Commission to disclose their ex parte communications. Commission had no ex paste communications on this matter. Mrs. Lula Butler, Community Improvement Director, spoke regarding the request and stated this is in association with the Campaign For Grade Level Reading and the city was an All - America City Finalist in 2011. She stated staff supports this request. Ms. Jeanne Heavilin, Senior Coordinator of Community Engagement/ Literacy Coalition of Palm Beach County, was present for questions. Mayor Glickstein stated if anyone from the public would like to speak in favor or in opposition of the waiver request, to please come forward at this time. Ms. Alice Finst asked about the maintenance /painting of the library before hanging the banners. There being no one else from the public who wished to address the Commission, the public hearing was closed. Mrs. Petrolia asked about the size of the banners. Mr. Jacquet asked who is responsible for the painting of the building. The City Attorney reviewed the board order with the Commission (attached hereto and made an official part of the record). Mr. Jacquet moved to adopt the board order as presented, seconded by Mrs. Petrolia. Upon roll call the Commission voted as follows: Mr. Jacquet — Yes; Mrs. Petrolia Yes; Mr. Frankel — Yes; Mayor Glickstein - Yes. Said motion passed with a 4 to 0 vote. 2. FY 2013 /2014 Budget Discussion Mr. David Boyd, Finance Director, stated nothing has changed since the last meeting and he is present for any questions the Commission may have. Mr. Louie Chapman, Jr., City Manager, stated he has provided the Commission with the Public Employers Personnel Information Exchange ( PEPIE) survey and discussed the information. Mr. Boyd provided a handout to Commission regarding increases for Police and Fire as well as Civil Service employees since FY 2007/2008. Mayor Glickstein asked why is there such a lack of participation from Palm Beach county regarding the PEPIE survey. The City Manager stated the survey is voluntary participation. Mrs. Petrolia clarified her comments regarding pay increases. She stated she supports raises, however, not across the board. She discussed the PEPIE survey, performance evaluations and asked what the figure would be regarding a 3% increase. In addition, Mrs. Petrolia referenced a letter she received from an employee. Mayor Glickstein discussed the performance evaluation system. 2 August 27, 2013 Mr. Chapman stated he has asked that all evaluations be brought current within 30 days. Mr. Jacquet stated the PEPIE survey should have been provided to Commission at the onset of the budget discussions. He stated he would have liked to have seen more information regarding other comparable cities i.e. population to Delray Beach. He referenced the handout from Mr. Boyd and the letter from an employee. He stated he supports raises but does not feel comfortable with across the board raises. Mrs. Petrolia. asked about the departmental requests and city manager recommendation columns in the budget. In addition, she reiterated that Commission is representing taxpayers who provide dollars for the budget. Mayor Glickstein stated there has been an information deficit regarding the budget. He also discussed having a contingency in the budget versus taking from reserves. He referenced an email from Mr. Joe Snider about "green" initiatives and cost savings. The City Manager stated he met with Ms. Nancy Schneider regarding green initiatives. Mr. Jacquet asked about elected officials salaries and if a survey had been done of surrounding cities. He asked that this be provided to him. Mr. Frankel stated Delray Beach is low regarding elected official salaries and the City Clerk can provide the information regarding other municipalities. Mayor Glickstein adjourned the Special Meeting at 7:06 p.m. ATTEST: YOR City Clerk The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information provided herein is the Minutes of the Special Meeting of the City Commission held on Tuesday, August 27, 2013, which Minutes were formally approved and adopted by the City Commission on September 3, 2013. City Clerk 3 August 27, 2013 NOTE TO READER: If the Minutes you have received are not completed as indicated above, this means they are not the official Minutes of the City Commission. They will become the official Minutes only after review and approval, which may involve amendments, additions or deletions to the Minutes as set forth above. 4 August 27, 2013