01-27-14 Special Meeting Minutes SPECIAL MEETING
JANUARY 27,2014
A Special Meeting of the City Commission of the City of Delray Beach, Florida,was called to order by Mayor
Cary Glickstein in the Commission Chambers at City Hall at 10:02 a.m., on Monday,January 27,2014.
Roll call showed:
Present- Commissioner Shelly Petrolia
Commissioner Angeleta E. Gray
Mayor Cary Glickstein
Absent- Commissioner Alson Jacquet
Commissioner Adam Frankel
Also present were - Robert Barcinski,Assistant City Manager
Terrill Pyburn, Interim City Attorney
Chevelle D. Nubin, City Clerk
Mayor Glickstein called the Special meeting to order and announced that it had been called for the purpose of
considering the following Item.
SPECIAL.MEETING AGENDA
1. PAYMENTS TO SENTRY INDUSTRIES: Consider approval of payments in the aggregate amount
of$102,000.00 to Sentry Industries for the purchase and delivery of sodium hypochlotite for the Water
Treatment Plant (WTP). The recommendation is in compliance with Ordinance No. 29-13, Chapter 36,
"Acquisition of Goods and Services and Disposal of City Property", Section 36.02 (C) "Direct
- Acquisition Method", (5), "Emergency Acquisitions". Funding is available from 441-5122-536-52.21
(Water and Sewer Fund: Operating Supplies/Chemicals).
Mr. Robert Barcinski,Assistant City Manager,introduced the item.
Mrs. Petrolia asked why this item was not addressed at Tuesday night's meeting.
Mayor Glickstein stated this was one of the items that the Commission moved to the February 4, 2014
meeting.
Mrs. Petrolia asked if this is a generic chemical or if it is specialized.
Mr. Randal Krejcarek, Environmental Services Director, stated this is a chemical that the city uses and
provided an overview regarding how this is generally bid.
Mrs. Petrolia asked was this bid according to the city's guidelines.
Mr. Krejcarek stated this contract was entered into prior to the new ordinance that took effect.
Mr. Barcinski spoke about the invoices.
Mr.Victor Majtenyi,Deputy Director of Public Utilities, discussed a purchase award to Odyssey.
Ms. Terrill Pyburn, Interim City Attorney, stated based on the information she has it appears that we
entered into a contract with Sentry Industries in March of last year. She discussed the bid and contracts;
and provided an explanation regarding the old vendors and the chemical purchase.
Mr. Krejcarek explained the process regarding vendors, contracts and funding for the fiscal year.
Mrs.Petrolia asked why this was not bid in June.
Mt. K_rejcarek discussed the purchase order and the length of the contract.
Mrs. Petrolia asked Ms. Pyburn if how this has been handled is okay to do legally. In addition, she asked
staff about their statement concerning problematic vendors, deliveries and payments.
Discussion continued.
Mrs. Gray stated she is in favor of moving forward with this.
Mayor Eckstein stated that Commission should not be hearing anything more regarding transitioning to
a new ordinance in terms of why something that should be happening is not happening. Mayor Glickstein
stated that regarding RFPs, bids or purchasing Department Heads need to review what they have
regarding their departments and provide it to Ms. Pyburn.
Mrs. Gray moved to approve the payments to Sentry Industries, seconded by Mrs. Petrolia. Upon roll
call the Commission voted as follows: Mrs. Gray — Yes; Mayor Glickstein — Yes; Mrs. Petrolia —Yes.
Said motion passed with a 3 to 0 vote.
Mayor Glickstein adjourned the Special Meeting at 10:25 a.m.
City Clerk
ATTEST:
YOR
The undersigned is the City Clerk of the City of Delray Beach, Florida,and the information provided herein is
the Minutes of the Special Meeting of the City Commission held on Monday, January 27, 2014, which
Minutes were formally approved and adopted by the City Commission on March 4, 2014.
City Clerk
NOTE TO READER: If the Minutes you have received are not completed as indicated above, this means
they are not the official Minutes of the City Commission. They will become the official Minutes only after
review and approval, which may involve amendments, additions or deletions to the Minutes as set forth
above.
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January 27,2014