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01-14-14 Workshop Meeting Minutes WORKSHOP MEETING JANUARY 14,2014 A Workshop Meeting of the City Commission of the City of Delray Beach, Florida, was called to order by Mayor Cary Glickstein in the Commission Chambers at City Hall at 6:00 p.m., on Tuesday, January 14, 2014. Roll call showed: Present- Commissioner Shelly Petrolia Commissioner Alson Jacquet. Commissioner Adam Frankel Commissioner Angeleta E. Gray Mayor Cary Glickstein Absent- None Also present were - Louie Chapman,Jr., City Manager Terrill Pyburn,Interim City Attorney Chevelle D. Nubin, City Clerk Mayor Glickstein called the Workshop meeting to order and announced that it had been called for the purpose of considering the following Items. Commission discussed allowing public comment for this meeting. It was Commission consensus to allow public comment on Workshop Item #2. WORKSHOP MEETING AGENDA 1. Presentation on Sea Level Rise and Storm, Surge Mr. Andy Katz, Beach Property Owners Association, introduced Ms. Nancy Schnieder, MBA, MA, stating she has been an advisor to the BPOA on this topic. Ms. Schneider stated she has been a resident of Delray Beach since 2001 and conducted a Powerpoint Presentation on Sea Level Rise and Storm Surge. She discussed what it takes to be a resilient community i.e. planning for change to building codes and zoning. Ms. Schnieder highlighted the historic trend of rising seas, future projections/unified sea level rise projection, the impacts to Delray Beach, and salt water intrusion effects on drinking water in South Florida. In addition, she referenced the Coastal Resilience Website as well as discussed reasons for planned adaptation versus reactive adaptation. Ms. Schneider highlighted four approaches: protect/fortify, accommodate, managed retreat/relocation and avoid. She provided an overview of resources and best practices, who some of the partners could be, the Southeast Florida Climate Change Compact, no cost tools, National Oceanic Atmosphere Administration (NOAA),Atlantic Avenue Profile Map, first steps for the plan, the FEMA Community Rating System, the Resilience Zone. Ms. Schneider stated that WPBT 2 will show a documentary on Sea Level Rise on tomorrow,January 15, 2014. Mr. Frankel thanked Ms. Schneider for her presentation and informed the public that the presentation will be on the Website. He stated he is in agreement with the recommendation regarding a task force. Mr. Frankel stated we are getting renourishment done by the County. Mrs. Gray thanked Ms. Schneider and stated the presentation was very educational and this is a very important subject to Delray Beach. She asked Ms. Schneider how or where does the city get started and is there an estimated cost in regards to budgeting for next fiscal year. Ms. Schneider discussed the Climate Action Compact and mentioned the new sustainability officer. She also discussed previous recommendations that were made by the Green Task Force and highlighted additional things that could be done. Mrs. Petrolia stated she enjoyed the book regarding sea level rise. She stated this topic is very important to our city and asked how the city becomes a member of the Compact. She referenced the classes and asked if those locations are different from ours or is it just as easy for everyone to achieve the score. Mrs. Petrolia asked if the city were to implement the four recommendations would the city's score lower at all. Ms. Schneider responded regarding the Compact membership and classes. Mrs. Petrolia stated the real cost would be not doing something. She stated the city should move forward and there are some things that are very easy to implement and cost effective. Mr. Jacquet thanked Ms. Schneider for her presentation and stated he appreciates her knowledge. He discussed the planned adaptation versus being reactive. He stated the city should think strategically and bring the community together regarding this issue. He stated Ms. Schneider has outlined what it means to plan ahead and to see where the city is, where it could be and what could be done to avoid it. Mr.Jacquet stated the city will have to take the steps to get to where we need to be. Mayor Eckstein asked about the FEMA CRS rating and if the insurance premium discounts are on city owned assets. Ms. Schneider responded. i Mayor Glickstein commented about the city's participation in the Compact and stated if it is the Commission's desire then a resolution can be placed on the next Consent agenda. He also discussed the task force and stated he feels a group of passionate informed citizens can go much further in regards to Sunshine Laws and get much more done. He asked Ms. Schneider due to her knowledge to start working on this with staff. He mentioned the BPOA and a coastal coalition that has been organized throughout the county. He thanked Ms. Schneider. Mayor Glickstein stated he received notice that there is a National Conference on Beach Preservation Technology in February and it would be great to have someone from staff to attend. 2. Comprehensive Parking Management Review Mr. Louie Chapman,Jr., City Manager, stated people have asked him why is the city discussing parking. He stated he was asked what the revenue sources are during last year's budget process. He feels that money has been left on the table as far as parking is concerned. He discussed budget, actuarial assumptions on pensions and unfunded liability. He stated the city has invested heavily in parking-structured parking. Mr. Chapman stated they have looked at amore proactive fee based parking management approach to recoup some of this investment. Mayor Glickstein introduced Mr. Randal Krejcarek, Environmental Services Director, and stated Mr. Krejcarek has served as the City's Engineer for a long time and stated the city is lucky to have hire in this new role. 2 January 14,2014 i Mr. Randal Ktejcatek thanked the Mayor and stated he wanted to thank the Parking Management Advisory Board (PMAB). Mr. Krejcarek stated alot of the recommendations he will present came from the PMAB at one point or another. He stated staff wants to present their recommendations and receive direction from Commission. Mr. Krejcatek stated in 2010 Kitnley-Horn conducted a comprehensive parking study and out of the study there were 42 tangible tasks to be completed. He stated staff has completed almost half of them. Progress on the others is ongoing. Mr. Krejcarek discussed the parking study implementation progress, the proposed fee based program and its enforcement, and the organizational model. In addition,in- lieu/public parking fees, taxi stands, employee and valet parking, and trolley expansion/modification were topics of discussion. Public Comment: 1. Steve Blum stated workers will be parking in premier parking spaces and thinks all of the workers should be parking as far away as possible and utilize the trolleys. He asked if the trolleys are needed at all. In addition, Mr. Blum stated our parking system should be run similar to an airport's parking system. 2. Fran Matincola stated the plan is brilliant and it has been worked on for ten (10) years. He stated the city has enough parking and commented regarding thirty (30) minute, one (1) hour and two (2) hour parking. He discussed leasing of spaces and being grandfathered in. 3. Bruce Gimmv stated 25 years ago he was upset as a business owner about the parking problem on Atlantic Avenue. He stated parking is not free and those who use it should pay for it. He urged the Commission to make a positive move. 4. Dr. Alan Costello, Owner of Big Al's Steaks, stated he understands we need funds and the city needs to grow. He stated he knows there are parking meters on the beach but there is only one beach. Dr. Costello stated ultimately the parking meters will hurt business. He referenced a study completed by the Downtown Development Authority (DDA) and discussed enforcement regarding parking. 5. Alice Finst stated twice in the last two years she has spoken about extending the hours on the beach until midnight and provided the figures which would give the city additional income in the approximate amount of$200,000 per year. She suggested that the city look at the history of meters in the city and decide if it is really what they would what to do on Atlantic Avenue. 6. Rick Robinson, Owner of retail store next to Sazio's, stated they see a parking problem every evening and it develops as valets take several spots for their stands. He stated they lose parking spaces as a result. Mr. Robinson stated a meter does not accommodate this. He stated his experience regarding meters in general is they often go out of order, have problems,there are lines, and enfotcement issues get even greater in the evening. 7. Victor Kirson spoke regarding the City Manager's comments about reserves and stated property values are going up. He stated he belongs to gyms in Boynton and Boca and they do not have to pay for parking. He asked why mess with something that is working and - take the chance when the city could lose business. 3 January 14,2014 i S. David Cook, Owner of Hand's Stationers, stated he is not only the manager and property owner; he rents some properties. He stated he has seen the parking study several times. Mr. Cook referenced the cost of putting in meters. He stated there is no enforcement between Saturday through Monday; and enforcement typically ends around 2:00 pm. Mr. Cook stated that is when there is a problem. He feels that there is a parking problem only during season; not year round. He asked about the proposed time of 5 p.m. until 1 a.m. regarding meters and asked will the city really make money. He stated he cannot stand for meters. There is no simple parking meter; they are not user friendly. 9. Mark Denkler,Vince Canning Shoes, he stated he agrees with Mr. Cook. He stated if you look at the parking study it shows the highest capacity being 55%. He stated the parking issues are bad at night time and it is a seasonal thing. Mr. Denkler stated the city gets sales revenue from what the businesses generate and the city could lose this if meters are put in. He stated there is no enforcement at night. 10. Alan Schlosber�, stated he is opposed to parking meters downtown. He discussed Florida's budget surplus and stated we should start to think of tourists and how the meters on Atlantic Avenue would affect the city. He stated Delray Beach is a tourist destination. Mr. Schlosberg stated the money the city is not worth it in terms of the loss to business owners and tourists who will not come here. He stated Delray has always been different from Boca and Fort Lauderdale and we should keep it that way. 11. Kevin Warner, stated 10 g to P i ears ago he was in the chambers listening people speak about Y g p p a parking study. He stated it is time to do something. Mr. Warner stated Kimley-Horn j consultants are professionals and know about parking. He discussed parking meters; and stated these are good recommendations built on a strong parking study and asked Commission to move forward. 12. Bill BranniM Member of PMAB and Community Redevelopment Agency (CRA), stated he agrees with the City Manager and stated it is fiscally responsible to manage the city's parking much better than it has been done. He stated the parking study was very comprehensive and there are other recommendations in there as well. Mi. Branning stated they should be reviewed and addressed. There being no else to speak Mayor Glickstein closed public comment. Mr. Frankel thanked Mr. Krejcaxek and Mr. Aronson for their time yesterday regarding the presentation. He stated he supports the 30% in-lieu recommendation. He supports taxi stands but thinks staff should consider the area around Cut 432. Mr. Frankel stated something needs to be done regarding employee parking. Also, a lot of work is needed regarding valets-there needs to be some uniformity. He stated he would like to see an area on the south side of Atlantic Avenue for golf carts and electric vehicles because it is an increasing form of transportation downtown. Mr. Frankel stated that the city needs designated stops (drop off areas) for the trolley in the downtown area. The trolley really blocks traffic on Atlantic Avenue. He stated he respects staff recommendation regarding meters but does not agree with it. It needs to be user friendly for people to come and patronize the downtown area. There has been a lot of discussion and we need to show that Delray is open for business. He discussed enforcement, etc. and stated it is very important that the city looks at the garages. 4 January 14,2014 Mayor Glickstein asked Mr. Frankel for clarification of what he thinks of staff's recommendation regarding valets. Mr. Frankel stated it is an area that needs to be looked at. Mrs. Gray thanked staff for the presentation. She stated this issue has been around for quite a while now and it is finally time to do something about it. She asked about the in-lieu parking spaces and how the spaces are managed in regards to the purchasing of them. She asked if there is a count of spaces. Mr. Krejcarek stated we have a count of how many spaces are sold per area; he stated we have capacity for this and there is not an issue regarding in-lieu spaces. Mrs. Gray commented regarding the Federspiel garage. Mr.Aronson clarified the in-lieu parking spaces and the Federspiel garage. Mrs. Gray asked about parking meters and where they will be located. She asked how will this be addressed regarding short time spots. Mr. Krejcarek stated they will work with the merchants on where 30 minute parking spots can be located. Mrs. Gray asked about the Capital Improvement Funds and if only $200,000 is budgeted for citywide building maintenance. Mr. Chapman stated that is an inadequate amount. Mrs. Gray stated the bicycle racks are a good idea and asked if the trolleys can be passed on to the Community Redevelopment Agency (CRA). Mr. Krejcarek stated staff is constantly looking for resources or ways to enhance it. Mrs. Gray asked if we have looked at the cost to staff the garages versus putting in meters. She stated she is ok with the proposed times but stated she is not comfortable with the times on the beach side. Mr. Aronson clarified the hours in the beach area. Mrs. Gray asked about the use of smartphones, credit cards, etc. and stated she does not agree with moving parking to West Atlantic Avenue. Mrs. Petrolia stated there are so many moving parts to this. She stated it is important to get it right. She stated she is not sure that the fee based parking is a great return on the city's investment She stated it seems like a big investment without the city knowing where the return will be. She commented regarding the in-lieu parking spaces and stated it would have been nice to have the number of spaces that are in each area. Mrs. Petrolia stated she is okay with increasing the prices of the in-lieu parking spaces and asked for an explanation regarding the public parking fee i.e. market rate and current rate. She stated the taxi stands look good but how many spaces will be lost if the taxi stands are set up. 5 January 14,2014 Mrs. Petrolia stated she is an agreement with not making the employee parking as convenient as possible-she stated it should be outside of the region where we need the prime spaces. She stated she is concerned with how this will be enforced. She asked about the valet parking stands and asked about the spaces. Mrs. Petrolia commented regarding the State Statute for the Florida Department of Transportation (FDOT) and asked have we tried to do the same thing for the Intracoastal. She commented regarding the trolley and stated this needs to be studied further. She asked what will be the cost to build a parking garage at this time. She stated we should be putting away monies for this cost versus putting it to the taxpayers. Mrs. Petrolia mentioned adequate parking spaces for restaurants. She asked questions sent to her by someone regarding debt service, proposed employees, if the plan will include on-street parking spaces for bicyclists and motorcyclists, how will the Downtown employees be encouraged to utilize parking at the library, and will the beach have an enterprise fund. She also suggested having some angled in golf cart spaces. Mr. Jacquet thanked Mr. Krejcarek for his presentation. He stated he has always been opposed to parking meters downtown and he still does not like them. He likes the idea of taxi stands because it unclutters the traffic on Atlantic Avenue. He stated the spaces for bikes and scooters are good. Mr. Jacquet commented regarding golf carts versus trolleys. He stated he likes the valet recommendations and possibly bringing the trolleys in house and saving 45%. He stated the concerns of the business owners are legitimate and discussed previous concerns of business owners regarding the implementation of parking meters solely for raising :money. He reiterated that he is opposed to meters but regarding what is proposed he likes the time. Mr. Jacquet stated the real problem is not managing what we have. In addition, he stated it is a matter of enforcement. Mayor Glickstein asked what was the usage factor in Mr. Krejcarek's calculations. He asked how the proposed rates compare to the rates on the Intracoastal now. Mayor Glickstein provided his remaining comments regarding parking by reading a statement into record. He stated he has spoken to several Mayors in Florida and the reason parking meters in various cities were pulled is because of how they implemented them i.e. poorly across the board, charged too much and with no educational process. In contrast,he commented regarding smart meters and stated Boca Raton has not seen any negative impact to the merchants. He spoke regarding Mizner Park and stated now it is easy to find parking spaces due to circulation versus finding spaces in the past. He stated circulation is needed in Delray Beach and we need predictable revenue. Mayor Glickstein stated he fully supports the consultants' work. He commented regarding the notion of paring tickets and enforcement. He stated he believes in combining the in-lieu fees in Areas 1 and 2 but does not understand why we are not charging the market rate. He stated the city needs to focus on reinvestment;and likes the idea of charging until midnight on the beach and stated the monies can be redeployed for beach renourishment. Mayor Glickstean stated if you do not know how much it cost to maintain city facilities,you do not know how to construct it better the next time you want to build something. He commented re rdan bike racks on Atlantic Avenue and A-1-A. Mayor Glickstein stated we need � g room for the golf carts because they take less space. He stated the 50% allocation of parking spots for employees seem excessive. In terms of the trolleys, he stated the trolleys stopping where they want to stop are a problem. He commented regarding the ridership and stated it is hard for him to support it in its current form. He referenced Mr. Branning's comment regarding the ULI in the parking study. Mrs. Petrolia stated at the Town Hall meeting with Victor Dover he suggested that you do not have to do something 100% right away but things can be done on a smaller scale. She suggested that we might want to do parking meters only in one quadrant of the city initially to see how it works. I Discussion continued regarding parking. 6 January 14,2014 I Mr. Chapman stated this is a work in progress and staff has enough information to continue working on this. Mayor Glickstein adjourned the Workshop Meeting at 8:57 p.m. City Clerk ATTEST: 2AYOR The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information provided herein is the Minutes of the Workshop Meeting of the City Commission held on Tuesday, January 14, 2014, which Minutes were formally approved and adopted by the City Commission on March 4, 2014. rJ pj City Clerk NOTE TO READER: if the Minutes you have received are not completed as indicated above, this means they are not the official Minutes of the City Commission. They will become the official Minutes only after review and approval, which may involve amendments, additions or deletions to the Minutes as set forth above. 7 January 14,2014 i i