05-13-14 Special Workshop Meeting CITY COMMISSION DERAIL(EACH
CITY OF DELRAY BEACH, FLORIDA had
SPECIAL/WORKSHOP MEETING- TUESDAY, MAY 131, 2014
6:00 P.M.DELRAY BEACH CITY HALL
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The City will furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an
equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City.
Contact the City Manager at 243-7010, 24 hours prior to the program or activity in order for the City to reasonably
accommodate your request.Adaptive listening devices are available for meetings in the Commission Chambers.
SPECIAL MEETING AGENDA
Pursuant to Section 3.12 of the Charter of the City of Delray Beach,the Mayor has instructed me to announce a Special
Meeting of the City Commission to be held for the following purposes:
1. Public Comments
2. DISCUSSION OF THE INVESTIGATIVE REPORT OF THE OFFICE OF THE
INSPECTOR GENERAL #2014-0005 DATED MAY 5, 2014.
A. DISCUSSION OF THE MEMORANDUM OF CORRECTIVE ACTION
FROM THE OFFICE OF THE INSPECTOR GENERAL DATED MAY 6,
2014, INCLUDING DISCUSSION OF PARAGRAPH 1. "TAKE
CORRECTIVE PERSONNEL ACTION DEEMED APPROPRIATE." THIS
DISCUSSION SHALL INCLUDE DISCUSSION ABOUT THE CONTINUED
EMPLOYMENT OF THE CITY MANAGER PER SECTION 4.02(B)
"REMOVAL" OF THE CITY'S CHARTER:
3. DISCUSSION REGARDING THE ENGAGEMENT OF A CONSULTANT TO
PREPARE PROCUREMENT DOCUMENTS FOR SOLID WASTE COLLECTION
SERVICES: Commission discussion regarding the engagement of a consultant to prepare
procurement documents for solid waste collection services.
4. NOMINATION FOR APPOINTMENT TO THE DELRAY BEACH HOUSING
AUTHORITY: Nominate one (1) regular member for appointment to the Delray Beach
Housing Authority to serve a four year term ending March 6, 2018. Based upon the rotation
system, the nomination/recommendation for appointment will be made by Commissioner
Frankel(Seat#3).
WORKSHOP AGENDA
1. Public Comments
2. Aid to Victims of Domestic Abuse (AVDA) Presentation
3. Caring Kitchen Presentation
4. Discussion of Code Enforcement and Police Department Merger
5. Discussion regarding the Purchasing Business Process
6. Commission Comments
Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any
matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and
evidence upon which the appeal is based.The City neither provides nor prepares such record.
0
OFFICE OF INSPECTOR GENERAL
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PALM BEACH COUNTY •
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Sheryl G. Steckler Inspector General
Inspector General Accredited
"Enhancing Public Trust in Government "
Investigative Report
2014=0005
May ,
5 2014
"Provide leadership in the promotion of accountability and
integrity of Government in Palm Beach County"
4`G� �yBPSCTO�Q��� OFFICE OF INSPECTOR GENERAL
PALM BEACH COUNTY
REPORT OF INVESTIGATION a "
CASE NUMBER: 2014-0005
Sheryl G. Steckler Inspector General
Inspector General Accredited
"Enhancing Public Trust in Government"
EXECUTIVE SUMMARY
On February 12, 2014, the Office of Inspector General (OIG) received a complaint from
a citizen alleging that sometime in October 2013,' the City of Delray Beach (City)
violated its own procurement policies, which required the City Commission's
authorization prior to all purchases over $15,000.00.2 According to the Complainant,
sometime in October 2013, the City purchased 1,200 trash carts from Otto
Environmental Systems, Inc. (Otto) totaling $57,010.00; however, this was done without
first obtaining the City Commission's authorization. The Complainant further alleged
that in order to conceal their failure to follow the City's procurement policies, City
Manager Louie Chapman and City Community Improvement Department (CID) Director
Lula Butler misled City Commissioners during their January 21, 2014 City Commission
Meeting. According to the complainant, Mr. Chapman and Ms. Butler advised the City
Commission that the trash cart inventory - -
was low and indicated an urgency to
purchase additional trash carts, when in
fact, the City's trash cart storage facility 4
contained approximately 700 trash
carts.
The Complainant stated that Mr.
Chapman and Ms. Butler recommended
the approval of a $60,000.00 blanket Purchase Order (P.O.) in order to cover up the
actual purchase four months earlier.
As the initial allegation (concerning Ms. Butler and Mr. Chapman's presentation to the
City Commission) contained potential criminal activity, pursuant to Section 2-423(4) of
the Inspector General Ordinance, on March 19, 2014, the information was coordinated
with the Palm Beach County State Attorney's Office, Public Corruption Unit (PCU) for
investigation. Upon their review of the initial information obtained by the OIG, PCU
advised that the allegation could be handled administratively. The OIG subsequently
opened an administrative investigation.
The purchase actually occurred on September 27, 2013.
2 It is noted that the $15,000.00 threshold was increased to$25,000.00 on November 19, 2013.
3 The Complainant provided this photograph, which was taken by an unidentified third party. According to the
Complainant,this photograph was taken on or about January 25, 2014.
Page 1 of 15
OFFICE OF INSPECTOR GENERAL CASE #2014-0005
Based on documents reviewed and statements provided, the Allegation (1) that the City
of Delray Beach failed to competitively procure the purchase of trash carts from Otto
Environmental Systems, Inc. in violation of its procurement policies, is supported.
Although the City has purchased a total of $1,601,561.04 worth of trash carts and/or
parts from Otto since approximately 1996, because of the amount of time that has
passed, the OIG Investigation focused on purchases from Otto between January 8,
2010 and February 24, 2014, which totaled $297,714.04. The City was unable to
provide any supporting documents during that same timeframe which would indicate
that purchases from Otto had been competitively procured in accordance with its own
policies and procedures. Furthermore, City staff acknowledged to the OIG that they had
not followed their own policies and procedures and treated Otto as a sole source
vendor, even though they were aware that comparable trash carts were available from
other vendors. A review completed (January 27, 2014) by the Interim City Attorney
concluded that
"...as the Inspector General has opined in similar situations previously,
`the City should follow its own policies and procedures.'...It is simply bad
public policy not to do so."
Based on documents reviewed and statements provided, the Allegation (2) that City of
Delray Beach Manager Louie Chapman and Community Improvement Department
Director Lula Butler misled the City Commission into approving a $60,000.00 blanket
Purchase Order for future purchases of trash carts even though the trash carts had
already been purchased and delivered four months prior to obtaining the City
Commission's approval, is supported.
Although Ms. Butler was unable to provide a reason for doing so, Ms. Butler
acknowledged to the OIG that she misled the City Commission into approving a blanket
P.O. in January 2014, when she was fully aware that the trash carts had already been
purchased on September 27, 2013 and delivered in October 2013. Ms. Butler reiterated
throughout her interviews with the OIG (3) that Mr. Chapman was aware of the
unauthorized purchase prior to the January 21, 2014 City Commission meeting and that
she had advised him of such sometime between October 18, 2013 and October 28,
2013. Ms. Butler was unable to opine as to why Mr. Chapman did not correct her
presentation to the City Commission.
Mr. Chapman maintained throughout his interviews (3) with the OIG that prior to
approximately one week after the January 21, 2014 City Commission meeting, he had
no knowledge, nor had he been advised by Ms. Butler, that the trash carts had already
been purchased. However, after initially denying his knowledge and after being
presented with his own e-mail, Mr. Chapman conceded during his second interview that
he authorized Purchase Order #695582 and indicated that he probably should have
advised the City Commission during their January 21, 2014 meeting that he had already
done so. Aside from subsequently acknowledging his authorization of Purchase Order
Page 2 of 15
OFFICE OF INSPECTOR GENERAL CASE #2014-0005
#695582, Mr. Chapman maintained throughout his first two interviews with the OIG that
he was not aware of the trash carts being purchased without authorization prior to the
January 21, 2014 City Commission meeting. However, the OIG subsequently became
aware of an e-mail dated October 28, 2013 from Ms. Butler to Mr. Chapman advising
him of the unauthorized purchase. Approximately 26 minutes later on that same date,
Mr. Chapman responded "Ok," and provided additional instruction. When presented
with this information during his third interview, Mr. Chapman stated that he only focused
on the first sentence of the e-mail (regarding an agenda item) and did not review the
rest of its content, which discussed the unauthorized purchase).
ALLEGATIONS
Allegation (1):
The City of Delray Beach failed to competitively procure the purchase of trash
carts from Otto Environmental Systems, Inc. in violation of their procurement
policies. If supported, the allegation would constitute a violation of Section
36.02(D) and(E), Chapter 36, of the City of Delray Beach Code of Ordinances.
Finding:
The information obtained supports the allegation.
Until November 19, 2013, the City of Delray Beach Code of Ordinances provided
the following:
Chapter 36. Finance; City Property Transactions
City Purchasing:
Sec 36.02. Acquisitions of Personal Property, Supplies or Contractual Services.
(D) [Acquisitions of $15,000.00 and up.] For acquisitions of fifteen thousand
dollars ($15,000.00) and up, purchases shall be made by the Purchasing
Supervisor after the Commission has reviewed and awarded the bid/quote.
Bids/quotes shall be secured in the manner prescribed in subsection (E) of
this Section.
(E) Conditions for Securing Formal Bids/Quotes. The Purchasing Supervisor
shall either:
(1) Solicit competitive bids/quotes in a formal written manner from at least
three (3) different sources of supply when available; or
According to the OIG's review of all available City records,4 since at least June 19, 1996
through February 24, 2014, the City has purchased its trash carts from Otto
Environmental Systems, Inc. (Otto) through 32 Purchase Orders (P.O.) totaling
4 According to City employees, Assistant Finance Director Milena Walinski, Purchasing Department Assistant Ja'Anal
Dowdell, and Administrative Assistant Donna Quinlan, no documents were able to be located that would assist in
determining whether or not the City followed its own procurement policies.
Page 3 of 15
OFFICE OF INSPECTOR GENERAL CASE #2014-0005
$1 ,601 ,561.04. Due to the amount of time that has passed, the OIG Investigation
focused on P.O.s related to Invoices submitted by Otto between January 8, 2010 and
February 24, 2014. That review disclosed the following pertinent information:
• Between January 8, 2010 and February 24, 2014, the City generated seven
P.O.s totaling $297,714.00 that were related to Invoices submitted by Otto for
payment. This total includes the September 27, 2013 purchase of trash carts
mentioned by the Complainant. All seven of these P.O.s have been paid.
• It appears that all purchases from Otto have been through a sole source method;
however, the City was unable to produce any documentation to support Otto as a
sole source (i.e., quotes, bids) vendor. In fact, statements obtained by the OIG
from City employees, as well as Otto, acknowledge that comparable trash carts
were available from other vendors.
Statement of Al Berg, Community Improvement Department Assistant Director,
City of Delray Beach
Mr. Berg stated that he vaguely recalled the purchase of trash carts from Otto sometime
in September 2013, but initially advised that he solicited quotes from Otto, as well as
other vendors prior to the purchase. When asked to provide documentation of such, Mr.
Berg retracted his statement and stated that he never solicited or received quotes from
other vendors. Mr. Berg acknowledged that Otto was not a sole source vendor and that
he was aware of other vendors who could provide the same product. Mr. Berg further
stated that during his eight years of employment with the City, the City has only
generated P.O.s as needed when ordering trash carts, and that it had always been
through Otto. Mr. Berg indicated that he was not aware of any of the City's Purchasing
Policies and Procedures, nor was he aware of the City's Purchasing Ordinances.
According to Mr. Berg, it was the Purchasing Department's (Ms. Nadal) responsibility to
adhere to the procurement procedures.
Statement of Lula Butler, Community Improvement Department Director, City of
Delray Beach
Ms. Butler stated that she has been employed as the CID Director for approximately 26
years and that she was unaware of whether or not a contract existed between the City
and Otto. According to Ms. Butler, neither she nor her staff has ever solicited
bids/quotes for purchases, to include Otto, as that is the responsibility of the Purchasing
Department. Ms. Butler stated that she did not have any knowledge as to whether or
not the Purchasing Department, under Ms. Nadal, followed the appropriate purchasing
policies and procedures, but that she (Ms. Butler) and her staff relied on the Purchasing
Department to follow the rules when a purchase is made.
Statement of Louie Chapman, City Manager, City of Delray Beach
Mr. Chapman stated that the responsibility for the purchasing of products through the
proper procurement process was ultimately his; however, the Purchasing Department
usually handles the responsibility. Mr. Chapman added that the specific Department
requesting to purchase a product also shares some of that responsibility as well.
Page 4 of 15
OFFICE OF INSPECTOR GENERAL CASE #2014-0005
Mr. Chapman stated that following his inquiry5 into the September 2013 purchase of
trash carts from Otto, he found that the City had not followed the correct procurement
policies or procedures when it came to purchasing trash carts/parts from Otto, both
during his term as City Manager, as well as prior to his employment (June 2013).
According to Mr. Chapman, based on his inquiry, the City never had a contract to
purchase from Otto and that all purchases were based on need and convenience. Mr.
Chapman stated that it appeared that the City failed to follow its own policies and
procedures when purchasing trash carts/parts from Otto since approximately 1996.
Statement of Terill Pyburn, Interim City Attorney, City of Delray Beach
Ms. Pyburn explained that following her own inquiry (requested by the Mayor and
completed January 27, 2014) to the purchase of trash carts in September 2013, she
discovered that the City "probably" had not followed its own procedures since 1996
when it came to the purchase of trash carts. Ms. Pyburn's January 27, 2014
Memorandum to the City Commission referenced the fact that the trash carts were
purchased prior to the City's new purchasing code (November 19, 2013) and was
therefore utilizing the City's purchasing code in effect at the time of purchase. The
Memorandum contained the following quoted information, in pertinent parts:
It appears from my research that Otto's garbage carts had a patent that
expired in 1996, around the same time that the City first contracted with
Otto to purchase their carts. Therefore, arguably, the carts probably have
not been "sole source"for a long time...
In conclusion, while nothing illegal [the purchase itself] occurred in this
instance as the Inspector General has opined in similar situations
previously, "the City should follow its own policies and procedures."...It is
simply bad public policy not to do so.
Statement of Patsy Nadal, Purchasing Manager, City of Delray Beach
Ms. Nadal explained that when it came to obtaining bids/quotes from vendors, it was the
responsibility of the requesting Department, however, she would provide assistance if
necessary. Ms. Nadal confirmed that there was no ongoing contract with Otto and
stated that she had solicited quotes from Otto and other similar companies in the past;
however, she was unable to recall when (maybe 2009), nor was she able to provide any
documentation to support her claim. Ms. Nadal explained that she did not consider the
most recent purchase from Otto (September 2013) as a sole source purchase, but that
it met the City Standard exception (based on the carts durability).
According to the OIG's review of the City Standard referred to by Ms. Nadal, the
City Standard was not applicable until November 19, 2013. The trash carts
referenced in this report were purchased on September 27, 2013 and delivered on
October 18, 2013 and October 28, 2013. The new City Standard states the
following:
5 Mr. Chapman initiated his inquiry approximately one week after the January 21, 2014 City Commission meeting and
his Memorandum to the City Commission concerning his findings was dated February 14,2014.
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OFFICE OF INSPECTOR GENERAL CASE #2014-0005
Section 36.02(C)(6)(b) of the City of Delray Beach Code of Ordinances
(November 19, 2013)
City Standard. Where the City has determined that a particular style,
brand, make, or model is the only type that meets the City's requirements
for performance, consistency, compatibility or other salient characteristics,
and such determination has resulted in there being only one source
available to the City, the City may acquire or contract for such goods
without utilizing a Sealed Competitive Method or the Written Quotations
Method.
It is noted that even if the new City Standard were applied in this situation, it still
required a determination that a particular style, brand, make, or model is the only type
that meets the City's requirements...," in other words, that the product is available from
only one source, something that even City staff admits is not true.
Allegation (2):
City of Delray Beach (City) Manager Louie Chapman and Community
Improvement Director Lula Butler misled the City Commission into approving a
$60,000.00 blanket Purchase Order for future purchases of trash carts even
though the trash carts had already been purchased and delivered three months
prior to obtaining the City Commission's approval. If supported, the allegation
would constitute a violation of Section 36.02(D) and (E), Chapter 36, of the City of
Delray Beach Code of Ordinances.
Finding:
The information obtained supports the allegation.
Until November 19, 2013, the City of Delray Beach Code of Ordinances provided
the following:
Sec 36.02. Acquisitions of Personal Property, Supplies or Contractual
Services.
(D) [Acquisitions of $15,000.00 and up.] For acquisitions of fifteen thousand
dollars ($15,000.00) and up, purchases shall be made by the Purchasing
Supervisor after the Commission has reviewed and awarded the bid/quote.
Based on the OIG's review of pertinent documents and information obtained from
the City, as well as Otto Environmental Systems, Inc. (Otto), the following timeline
is established:
• July 31, 2013: CID Code Enforcement Coordinator Danise Cleckley, per her
request, receives a quote from Otto for 1 ,200 trash carts.6 Otto supplies a quote
of $57,010.00.
6 The City purchased 1,200 trash carts of varying capacity(450—95 gallon/400—65 gallon/350—35 gallon).
Page 6 of 15
OFFICE OF INSPECTOR GENERAL CASE #2014-0005
• September 27, 2013: CID Assistant Director Al Berg authorizes Ms. Cleckley to
order the 1 ,200 trash carts, which Ms. Cleckley subsequently orders on this same
date.
• October 15, 2013: Otto submits Invoice #15672 to the City for payment for 450
of the 1 ,200 trash carts totaling $23,850.00. Prior to payment, CID Administrative
Assistant Donna Quinlan requests Ms. Cleckley to obtain an updated quote from
Otto due to the amount of time that has passed since their original quote.
• October 16, 2013: Otto provides an updated quote wherein the price remains
unchanged.
• October 18, 2013: The 450 trash carts (Invoice #15672) are received by the
City.
• October 28, 2013: The remaining 750 carts are received by the City.
• October 29, 2013: Otto submits Invoice #5320839 to the City for payment of the
remaining 750 trash carts totaling $33,160.00.
• December 31, 2013: Invoice #15672, totaling $23,850.00, was paid through City
P.O. #695582.
• January 21, 2014: Ms. Butler makes a presentation to the City Commission
recommending the approval of a $60,000.00 blanket P.O. Mr. Chapman appears
to back Ms. Butler's statements by advising the City Commission "I think we are
just trying to make sure we have enough to get us to a point where we can go out
for bid."
• March 4, 2014: Invoice #5320839, totaling $33,160.00, was paid through City
P.O. #696641 .
Despite having taken delivery of 1,200 trash carts in October 2013, and having no
present need for additional trash carts, during the January 21, 2014 City
Commission Meeting, the following quoted statements, in pertinent parts, were
made by Ms. Butler and/or Mr. Chapman:
• 5:55 hours: Ms. Butler indicates in her presentation that she is "requesting
approval for a $60,000.00 blanket P.O. to order carts, parts, and wheels as
needed."
• 5:56 hours: Ms. Butler indicates in her presentation to the City Commission
stating that "at this time we have to order carts."
• 5:57 hours: Commissioner Petrolia asks "how many carts do we have in reserve
right now?" Ms. Butler responds "I don't know that off the top of my head, my
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OFFICE OF INSPECTOR GENERAL CASE #2014-0005
staff knows what the inventory is and knows what the demand is and knows what
projects are coming on line that needs the carts." Commissioner Petrolia asks
"do we have enough?" Ms. Butler responds that "we don't have enough to fulfill
all of our needs for this fiscal year."
• 6:06 hours: Commissioner Jacquet asks about the time frame that it would take
to bid and receive the trash carts, to which Ms. Butler responds, "I just need this
one approved. I cannot afford to run out of carts."
• 6:07 hours: Mayor Glickstein and Commissioner Petrolia ask questions
concerning pricing and whether or not Ms. Butler can go back to Otto and
negotiate a better price. Mayor Glickstein asks, "you are still behind?" Ms. Butler
responds, "yes."
• 6:08 hours: Mayor Glickstein expresses some concern regarding the
$60,000.00 cost, at which time Mr. Chapman responds, "I think we are just trying
to make sure we have enough to get us to a point where we can go out for bid."
Mr. Chapman noted the following in his February 14, 2014 Memorandum to the
City Commission:
• "On January 21, 2014, the City Commission approved the acquisition of 1 ,200
[trash] carts. Only after inquiry [emphasis added] was it discovered that the City
had actually taken delivery of the 1,25071 [trash] carts prior to approval by the
City Commission."
When interviewed by the OIG concerning their January 21, 2014 approval of the
$60,000.00 blanket P.O., City Commissioners stated the following:
• Mayor Glickstein, Commissioner Petrolia, Commissioner Frankel, and former
Commissioner Gray all stated that they did not authorize the City's September
2013 purchase of 1,200 trash carts prior to their January 21, 2014 City
Commission meeting. Commissioner Jacquet was unable to recall details
concerning his vote.
• Mayor Cary Glickstein, Commissioner Shellie Petrolia, Commissioner Adam
Frankel, and former Commissioner Angeleta Gray all stated that based on Ms.
Butler's presentation, they believed that the City needed trash carts and that they
were approving a blanket P.O. for future purchases of trash carts. Commissioner
Al Jacquet was unable to recall details concerning his vote.
Statement of Donna Quinlan, CID-Ms. Butler's Administrative Assistant
Ms. Quinlan explained that sometime in mid-October 2013, Ms. Cleckley provided her
with Invoice #15672 and after her (Ms. Quinlan's) own review, she realized that the
It is noted that although the City ordered 1,200 trash carts, 50 additional trash carts were mistakenly delivered. The
City was credited the cost of 50 trash carts.
Page 8 of 15
OFFICE OF INSPECTOR GENERAL CASE #2014-0005
trash carts had been purchased incorrectly (September 27, 2013) because the City
Commission's prior approval had not yet been obtained. Ms. Quinlan stated that a
purchase of this amount ($57,010.00) required the City Commission's prior approval.
Ms. Quinlan stated that she immediately notified Ms. Butler of the issue. Ms. Quinlan
stated that Ms. Butler advised her that she (Ms. Butler) needed to notify Mr. Chapman;
however, Ms. Quinlan was not aware as to whether or not Ms. Butler actually notified
him. Ms. Quinlan further added that according to Ms. Butler, P.O. #695582, processed
on December 31 , 2013, to pay Otto Invoice #15672 ($23,850.00) was authorized by Mr.
Chapman, not the City Commission.
Statement of Al Berg, Community Improvement Department Assistant Director,
City of Delray Beach
Mr. Berg stated that he "vaguely" remembers the purchase of trash carts from Otto
sometime around October 2013. Mr. Berg explained that he had given Ms. Cleckley
authority to order trash carts without his approval on an as-needed basis and that it was
Ms. Cleckley who ordered the trash carts from Otto. Mr. Berg confirmed that they did
not receive the City Commission's approval for the $57,010.00 purchase, but was
unable to explain why the trash carts were purchased, other than to state that Ms.
Cleckley initiated the purchase. Mr. Berg believed that Ms. Butler became aware of the
September 2013 purchase around the same time the trash carts were initially delivered
(October 18, 2013). Mr. Berg stated that he was not aware of when Mr. Chapman
discovered that the trash carts had been purchased without the City Commission's
authorization. When asked, Mr. Berg was unable to explain any of the City's purchasing
policies or procedures, only that he knew this purchase had been made without the City
Commission's authorization.
Statement of Danise Cleckley, Code Enforcement Coordinator, City of Delray
Beach
Ms. Cleckley stated that it was Mr. Berg's (her immediate supervisor) signature on
Otto's September 27, 2013 quote/specification sheet, which indicated his approval for
her to initiate the purchase of trash carts from Otto. Ms. Cleckley confirmed that on
September 27, 2013, she purchased 1 ,200 trash carts totaling $57,010.00 from Otto
and that the first shipment of trash carts (450 at $23,850.00) was delivered on October
18, 2013. The second shipment of trash carts (750 at $33,160.00) was delivered on
October 28, 2013. Ms. Cleckley further confirmed that the City Commission had not
been made aware, nor had they authorized the purchase. Ms. Cleckley acknowledged
that purchases in this amount required the pre-approval of the City Commission;
however, Ms. Cleckley justified the purchase by stating that they were out of trash carts.
Ms. Cleckley stated that Ms. Butler learned of the unauthorized purchase sometime in
October 2013 and she (Ms. Cleckley) assumed that Mr. Chapman had been notified by
Ms. Butler around the same time.
Statement of Patsy Nadal, Purchasing Manager, City of Delray Beach
Ms. Nadal explained that she had not been made aware of the September 2013
purchase of trash carts from Otto until she received an e-mail from Otto (December 6,
2013) requesting payment of Invoice #15672. Ms. Nadal stated that she was not aware
Page 9 of 15
OFFICE OF INSPECTOR GENERAL CASE #2014-0005
of when Ms. Butler or Mr. Chapman knew about the unauthorized purchase, but stated
that on December 31 , 2013, Mr. Chapman provided his authorization, via e-mail, to
process P.O. #695582 to pay Otto Invoice #15672.
First Statement (March 24, 2014) of Lula Butler, Community Improvement
Department Director, City of Delray Beach
Ms. Butler explained that she was not aware that the trash carts had been initially
purchased (September 27, 2013), nor initially delivered (October 18, 2013), until she
was notified by Ms. Quinlan that Ms. Cleckley had submitted Otto's first invoice (Invoice
#15672) to her (Ms. Quinlan) for payment (sometime between October 18, 2013 and
October 28, 2013). Ms. Butler stated that immediately following Ms. Quinlan's
notification, she conducted an inquiry with Mr. Berg and Ms. Cleckley and discovered
that a second shipment of trash carts (750 carts at $33,160.00) was due to arrive at the
end of October 2013. Ms. Butler advised that the entire $57,010.00 purchase was
improper as her staff did not obtain the City Commission's prior approval. Ms. Butler
stated that immediately following her inquiry, she notified her direct supervisor, Mr.
Chapman (sometime near the end of October 2013), to which he advised her that "he
would take care of the problem." When asked, Ms. Butler interpreted Mr. Chapman's
statement to mean that he would handle the situation accordingly.
Ms. Butler acknowledged that she was "not forthcoming" in her January 21 , 2014
presentation to the City Commission to obtain their authorization for a $60,000.00
blanket P.O. for trash carts. Ms. Butler further acknowledged that she did not provide
the City Commission with accurate information concerning the fact that the trash carts
had already been purchased in September 2013, without the City Commission's pre-
approval and that part of the purchase had already been paid (P. O. #695582,
$23,850.00). Ms. Butler was unable to explain why she did not provide the City
Commission with the truth, nor was she able to explain why Mr. Chapman, who she
claimed had been immediately made aware of the purchase shortly after it occurred, did
not correct her presentation with the truth. Ms. Butler was then asked as to the extent
of Mr. Chapman's knowledge of the entire events, to which Ms. Butler provided the
following:
• Sometime between October 18, 2013 and October 28, 2013, after she was
notified by her staff, Mr. Chapman was immediately advised of the unauthorized
purchase.
• On December 31 , 2013, Mr. Chapman authorized P.O. #695582 to pay Otto
$23,850.00 for the initial delivery of 450 trash carts in October 2013.
• Prior to November 19, 2013, Mr. Chapman's purchasing threshold (without the
City Commission's approval) was authorized for purchases up to $15,000.00.
After November 19, 2013, this limit was changed to purchases up to $25,000.00.
According to Ms. Butler, Mr. Chapman authorized the December 31 , 2013 P.O.
#695582 totaling $23,850.00 using his newly raised purchasing threshold, which
would now not require the City Commission's authorization.
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OFFICE OF INSPECTOR GENERAL CASE #2014-0005
Regardless of the fact that Mr. Chapman's threshold was increased to
$25,000.00 on November 19, 2013, the actual trash cart purchase on September
277 2013 totaled $57,010.00, and was therefore still required to obtain the City
Commission's prior approval. Apart from the threshold level, the City was still
required to competitively procure this purchase, an issue that is addressed in
Allegation 1.
When asked to review Mr. Chapman's February 14, 2014 Memorandum to the City
Commission, Ms. Butler acknowledged that she was allowed to review and edit Mr.
Chapman's summary of the events leading up to their January 21, 2014 presentation.
Ms. Butler stated that there were several misrepresentations; however, she failed to
correct them explaining only that "Mr. Chapman is my boss."
Ms. Butler reiterated that based on her notification to him sometime in October 2013, as
well as his authorization of P.O. #695582 on December 31 , 2013, Mr. Chapman, prior to
their January 21 , 2014 City Commission meeting, was aware that the trash carts had
already been purchased.
Ms. Butler advised that to date, there has not been any further follow-up by her or Mr.
Chapman, nor has Mr. Chapman disciplined her in any manner. Ms. Butler denied any
type of collusion between her and Mr. Chapman and could only explain her failure to be
"forthcoming" as a situation in which she did not want to throw Mr. Chapman "under the
bus." Ms. Butler stated that she was unable to opine as to why Mr. Chapman did not
correct her misrepresentations.
First Statement (March 25, 2014) of Louie Chapman, City Manager, City of Delray
Beach
Mr. Chapman was advised by the OIG that Ms. Butler claimed to have informed him of
the unauthorized purchase sometime at the end of October 2013 during an impromptu
meeting. Mr. Chapman confirmed that he met with Ms. Butler around the same
timeframe and stated that Ms. Butler came to his office and said that they had to "talk;"
however, Ms. Butler only advised him that the trash cart inventory was at a low level
and that she needed to order more so the City would not run out of trash carts. Mr.
Chapman denied having been informed by Ms. Butler during this meeting or any other
meeting that the trash carts had already been purchased by her staff. Mr. Chapman
reiterated that he was not aware of the unauthorized purchase until approximately one
week after the January 21 , 2014 City Commission meeting.
When presented with P.O. #695582, dated December 31 , 2013, which he had
approved, Mr. Chapman denied giving his approval and opined that a CID employee
must have authorized it. Mr. Chapman was then advised that Ms. Butler, Ms. Quinlan,
and Ms. Nadal all stated that he gave his approval for P.O. #695582, which he again
denied. When advised that his own e-mail, dated December 31 , 2013, to Ms. Nadal,
authorized P.O. #695582, Mr. Chapman then recalled having authorized the purchase,
but stated that he could not recall any details concerning Invoice #15672 or P.O.
#695582, except the fact that it was for 450 trash carts.
Page 11 of 15
OFFICE OF INSPECTOR GENERAL CASE #2014-0005
Mr. Chapman's December 31, 2013 e-mail to Ms. Nadal contained the
following message:
"I am authorizing the purchase of approximately $23,000.00 [P.O.
#695582] worth of trash receptacles from Otto in accordance with the
purchasing rules."
It is noted that at the time of the unauthorized purchase (September 27, 2013), Mr.
Chapman's authorization threshold was limited to purchases up to $15,000.00. On
November 19, 2013, Mr. Chapman's authorization threshold was increased to
purchases up to $25,000.00. Even so, regardless of the fact that the first invoice
received by the City was for a partial delivery totaling $23,850.00, the actual trash cart
purchase on September 27, 2013 totaled $57,010.00, and was therefore still required to
obtain the City Commission's prior approval.
Mr. Chapman acknowledged that until November 19, 2013, his authorization threshold
was for purchases up to $15,000.00. Mr. Chapman denied circumventing the new
purchasing rules in order to avoid detection by the City Commission, and stated that he
only used the new purchasing rules to authorize the initial P.O. because he believed
that (at the time) the trash carts had been purchased by Ms. Butler after November 19,
2013. Mr. Chapman stated that he never reviewed P.O. #695582 until his inquiry in
January 2014.
Mr. Chapman stated that he did not know why Ms. Butler did not provide the City
Commission with accurate information during the January 21 , 2014 City Commission
meeting, but denied knowing at the time that Ms. Butler's presentation was inaccurate.
However, Mr. Chapman acknowledged that he probably should have mentioned that he
had already authorized P.O. #695582 to pay for the initial delivery of 450 trash carts in
December 2013 ($23,850.00).
Mr. Chapman believed that Ms. Butler and her staff misled him; however, when asked
to provide information as to his disciplinary actions against Ms. Butler, he advised that
there had been no discipline. Mr. Chapman was unable to explain why, approximately
three months after he allegedly became aware that his subordinate "lied" to him, he had
not taken any disciplinary action. Mr. Chapman denied any collusion between him and
Ms. Butler to conceal the unauthorized purchase from the City Commission.
Second Statement (March 26, 2014) of Lula Butler, Community Improvement
Department Director, City of Delray Beach
Ms. Butler was re-interviewed and advised by the OIG that according to Mr. Chapman,
he was never informed (prior to his own inquiry) that the trash carts had been
purchased in September 2013. Ms. Butler reiterated that she met with Mr. Chapman
sometime between October 18, 2013 and October 28, 2013 in his office, at which time
she advised him that there was a problem and that her staff had purchased the trash
carts without prior approval from the City Commission. Ms. Butler stated that Mr.
Chapman should have known that the purchase had been made in October 2013
Page 12 of 15
OFFICE OF INSPECTOR GENERAL CASE #2014-0005
because he authorized P.O. #695582 on December 31 , 2013. Furthermore, P.O.
#695582 referenced Otto Invoice #15672, dated October 15, 2013, and included the
amount of $23,850.00. Ms. Butler stated that she did not know why Mr. Chapman
would say she never told him.
Second Statement (March 26, 2014) of Louie Chapman, City Manager, City of
Delray Beach
Mr. Chapman reiterated his previous statement to the OIG and stated that Ms. Butler
never advised him during their October 2013 meeting that the trash carts had already
been purchased without authorization from the City Commission. Mr. Chapman
maintained that Ms. Butler only advised him that the City's trash cart inventory was at a
low point and that they needed to order more immediately. Mr. Chapman further
maintained that it was not until approximately one week after the January 21 , 2014 City
Commission meeting, during his own inquiry, that he learned that the trash carts had
already been purchased.
Statement of Terrill Pyburn, Interim City Attorney, City of Delray Beach
Ms. Pyburn advised that upon the request of the Mayor, she conducted her own inquiry
(separate from Mr. Chapman's) immediately following the January 21, 2014 City
Commission meeting. According to Ms. Pyburn, approximately a day or so after the
January 21 , 2014 City Commission meeting, she spoke with both Mr. Chapman and Ms.
Butler individually, at which time they both maintained that they had not been made
aware of the unauthorized trash cart purchase in October 2013 until this inquiry.
Following the re-interviews of Mr. Chapman and Ms. Butler, the OIG reviewed City
e-mails between October 1, 2013 and March 1, 2014, which disclosed the
following:
From:<Butler>, Luia<3,itlerpmvdelra�,%ieach.com>
Date: Monday,October 28,2013 at 11:11 AM
To:Louie Chapman<chaPrndr.rnydelraybeach.ccm>
Cc:'Wynn, Kimberly"<wvnnPmydelraybeach.com>
Subject:Garbage Carts
Got a problems with this one being removed from the agenda. Staff has already placed the order(SI)1,0151 as
of the first week in October. A portion of the order has been delivered and we expect the balance to be here
by the end of this week. So, in order to pay,we had to set up the PO. Hopefully, I can revise the transmittal
From: Chapman, Louie[ctiaprTnan @rrydelraybeach.comj
Sent: Monday. October 28, 2011 3 11:37 AM
To: Butler, Luta
Cc: Wynn, Kimberly
Subject: Re- Garbage Carts
Ok. But you need to answerthe attorney's question about why we purchase from this vendor.What is the magic thing that
makes their product different?
Lo-vie Chapman,Jr.
City Manager
Based on the discovery of this additional e-mail, Ms. Butler and Mr. Chapman were re-
interviewed.
Page 13 of 15
OFFICE OF INSPECTOR GENERAL CASE #2014-0005
Third Statement (April 21, 2014) of Lula Butler, Community Improvement
Department Director, City of Delray Beach
Upon review of the aforementioned e-mail, Ms. Butler confirmed that it was an e-mail
from her own account; however, Ms. Butler had no recollection of its details.
Third Statement (April 21, 2014) of Louie Chapman, City Manager, City of Delray
Beach
Upon review of the aforementioned e-mail, Mr. Chapman acknowledged that the e-mail
indicated that Ms. Butler sent it to him; however, Mr. Chapman was unable to recall its
details. After reviewing the e-mail a couple of times, Mr. Chapman conceded that the e-
mail verified that Ms. Butler notified him of the unauthorized purchase on October 28,
2013 (approximately three months prior to the January 21 , 2014 City Commission
meeting). However, Mr. Chapman stated that he only focused on the first sentence of
the e-mail concerning the agenda item and did not review the remaining content, which
addressed the unauthorized purchase.
• • - - •
Based on Allegation 1 and Allegation 2 being supported, the OIG recommends the
following corrective actions:
1 . Take corrective personnel action deemed appropriate.
2. Ensure that any new purchase of trash carts is completed in accordance with the
City's own policies and procedures.
3. Implement measures to ensure that all City staff are knowledgeable of the
current policies and procedures, specifically the City's procurement policies and
procedures.
4. Consider implementing additional control methods to ensure that City staff
adhere to all policy and procedures.
Identified Costs: $297,714.04
Questioned Costs: At this time, these costs cannot be determined as a competitive
procurement process has not taken place. The City has indicated that a Request for
Proposal will be issued to address future purchases of trash carts.
•
FIM
Pursuant to Article XII, Section 2-427 of the Palm Beach County Code, on April 22,
2014, Ms. Butler and Mr. Chapman were provided the opportunity to submit a written
Page 14 of 15
OFFICE OF INSPECTOR GENERAL CASE #2014-0005
explanation or rebuttal to the findings as stated in this investigative report within ten (10)
calendar days.
On May 2, 2014, Ms. Butler provided a written response (attached in its entirety). As
Ms. Butler's response did not contain any additional information pertinent to the findings
of this report, no additional action is warranted.
On May 2, 2014, Mr. Chapman provided a written response (attached in its entirety). As
Mr. Chapman's response did not contain any additional information pertinent to the
findings of this report, no additional action is warranted.
IF This Investigation has been conducted in accordance with the ASSOCIATION OF
INSPECTORS GENERAL Principles & Quality Standards for Investigations.
Page 15 of 15
Memo
To: Flora T.Butler,Director of Investigations (Acting)
From: Lula Butler, Director, Community Improvement
Date: May 5, 2014
Re: Response to Inspector General's Report
This is in response to your report dated April 22, 2014. Al Berg has functioned
as the Assistant Director of the Department and the Contract Administrator to
the City's Waste Hauler for the past eight (8) years. He has had the
responsibility of maintaining the inventory and ensuring an appropriate supply
of garbage carts are made available for customers. He certainly understands
the relationship between the purchase order approval process, in relationship
to ordering garbage carts, given the history of his actions prior to July 2014.
Requesting a quote from the supply vendor and placing the order are two (2)
separate functions. Al Berg clearly directed his staff to get the quote, follow up
with the vendor and ultimately approved the order, which violated department
policies governing the same. The volume of carts ordered in September 2013
was also inconsistent with departmental practices.
Adequate steps and standard operating procedures have been put in-place to
prevent this from occurring in the future.
I took responsibility for my staffs actions, notifying and discussing the same
with the City Manager. At no time was there any collusion between the City
Manager and me to misrepresent this matter to the Commission. I am very
consistent at respecting the direction and position of the City Manager.
I sincerely apologize for what appeared to be a misrepresentation on my part to
the City Commission.
VT
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DELRAY BEACH
All-AmericaCily
Flora Butler, Director of Investigations (Acting) May 2, 2014
Office of Inspector General
Palm Beach County
19 P.O. Box 16568
2001 West Palm Beach, Florida 33416-6568
Dear Ms. Butler,
I appreciate the opportunity to respond to the findings of the Office of Inspector
General (OIG) concerning the purchasing of trash carts from the vendor Otto
Environmental Systems (Otto) to the City of Delray Beach.
• ALLEGATION 1
As to your finding regarding Allegation 1 where by the city failed to competitively
procure the purchase of trash carts from Otto Environmental Systems:
I concur with your finding and I take full responsibility for this occurrence and
understand that as City Manager it is my responsibility to see that staff follows all city
ordinances. However, I would like to provide some context to the situation.
I have determined that the initial purchase of Otto carts, approved by the City
Commission on June 18, 1996, was "piggy-backed" off of a competitively bid
purchase done by another city. Otto was selected after extensive research into
available carts, and since then the City of Delray Beach had been procuring these
carts as a "sole source" for more than 18 years. That was the process that the staff
had followed and had been supported by prior management and commissions, and
frankly did not raise any red flags with me, When Community Improvement Director
Ms. Lula Butler informed me of the situation, I did not consider it to be the serious
problem that -it has become. I did not commit the conversation to memory and
therefore did not recall it at the time of the OIG interviews.
I should have more closely monitored this procurement but instead chose to focus
on other priorities I had on my plate at the time, like the completion and
implementation of the budget and filling numerous Department Head vacancies, as
well as the Assistant City Manager position.
I had been a City Manager here for approximately six months and while I was trying
to bring myself up to speed on every detail of the city, this one fell through the
cracks. Frankly, I considered the purchase of trash carts to be minutia and left it to a
staff that had been purchasing them for many years. However, in hindsight, the
purchase of these trash carts should have commanded more of my attention and I
should have spent more time immersing myself in the city's procurement procedures.
Ms. Flora Butler
Office of Inspector General
May 2, 2014
Page 2
At the time, it did not occur to me to make that a priority and for that I was wrong.
In addition, I feel the need to mention that a culture of fear had permeated the staff.
They are petrified of making a mistake and being publicly ridiculed by the
commission at a meeting. It was in this environment that the staff ordered the trash
carts for fear of running out to expected demand and exposing the staff to criticism
from the customers that would be left without the carts. Apparently, this had
happened in the past and was considered a "catastrophic" event by the Community
Improvement staff.
• ALLEGATION 2
As to Allegation 2, 1 agree that the Commission was misled but 1 did not deliberately
mislead the City Commission or the general public about the purchase of Otto Carts.
My focus was on getting the needed trash carts and not on how they were obtained.
That was a mistake on my part and clearly a lesson learned about a staff that I had
six-months of working experience with.
I offer the Commission, the public, and my staff an apology for the mistake and the
part I played in making the mistake. If it happens on your watch, you are
responsible. I take full responsibility for the purchasing error and not correcting the
public record when the matter came before the City Commission. Again, my focus
was on getting them what they needed to fulfill expected customer demand. It was
not to circumvent the legitimate authority of the City Commission in the purchasing
approval process. No staff member or me benefitted in any way from the purchase
of these carts from Otto. The only beneficiary was our citizen/customers. However, 1
know that the ends do not justify the means. This process was flawed.
For all my years in public management, there still remain things to be learned. This
has been one of those teachable moments that I will take valuable lessons from.
Once again, thank you for the opportunity to comment on the OIG findings.
Sincerely,
Louie Chapman, Jr.
Delray Beach City Manager
LCJR/dr
U:rangellchapman/inspector general response itr re Otto 5.2.2014
y.,of�Kwxcrak�?�:
OFFICE OF INSPECTOR GENERAL
p PALM BEACH COUNTY
MEMORANDUM OF CORRECTIVE ACTION
Sheryl G.Steckler Inspector General
Inspector General Accredited
Date: May 6, 2014
To: Mayor Gary Glickstein, Vice Mayor Shelly Petrolia, Deputy Vice Mayor
Jordana Jarjura, Commissioner Al Jacquet, and Commissioner Adam
Frankel
City Commission, City of Delray Beach
4W
From: Flora Butler, Director of Investigations (Acting)
Office of Inspector General
Subject: OIG Investigation #: 2014-0005
On February 12, 2014, the Office of Inspector General (OIG) received a complaint
involving procurement violations by City of Delray Beach staff. An OIG Investigation
was initiated and based on the s!�-apo led findings in both Allegations (1) and (2), the
OIG recommends the following corrective actions:
1. Take corrective personnel action deemed appropriate.
2. Ensure that any new purchase of trash carts is completed in accordance with the
City's own policies and procedures.
3. Implement measures to ensure that all City staff are knowledgeable of the
current policies and procedures, specifically the City's procurement policies and
procedures.
4. Consider implementing additional control methods to ensure that City staff
adhere to all policy and procedures.
Please review and notify the OIG of all corrective actions taken by May 26, 2014.
Cc: Louis Chapman, City Manager
Lula Butler, Community Improvement Department Director
"E- 1lhIlichig- 6iic iust evil Govei-nil evil-»
J
PO Box 16568,West Palm Beach, FL 33416-6568
Email: inspector@pbcgov.org Website: http://www.pbcgov.com/oig/
Office: (561)233-2350 Hotline: (877)283-7068 Fax: (561)233-2370
w
MEMORANDUM
W
TO: Mayor and City Commissioners
FROM: Terrill Pyburn, Interim City Attorney
DATE: May 8, 2014
SUBJECT: AGENDA ITEM SP.3- SPECIALIWORKSHOP MEETING OF MAY 13,2014
DISCUSSION REGARDING THE ENGAGEMENT OF A CONSULTANT TO PREPARE
PROCUREMENT DOCUMENTS FOR SOLID WASTE COLLECTION SERVICES
BACKGROUND
Waste Management has provided solid waste, vegetative waste, and recycling collection services to the
City (the "Services")pursuant to a Franchise Agreement with the City dated September 20, 2001, which
has been amended five (5)times.
A dispute arose between the City and Waste Management regarding the validity of Amendment No. 5 to
the Franchise Agreement. The City filed a declaratory action in the Palm Beach County Circuit Court
to seek a judicial determination as to the validity of Amendment No. 5. On March 28, 2014, the
Honorable Meenu Sasser issued an Order Granting the City's Motion for Summary Judgment declaring
that Amendment No. 5 was void because it violated the City's procurement code.
The City and Waste Management thereafter entered into an Interim Service Agreement to have Waste
Management continue to provide services through October 31, 2014 while the City engages in a
competitive solicitation for garbage, recycling and related collection services in accordance with the
City's Procurement Code. This Agreement was approved by the City Commission at its meeting of
May 6, 2014. At the May 6th City Commission meeting, the Commission gave further direction to
obtain information on as many different solid waste procurement consultants as possible and bring back
the information to the City Commission with a recommendation as to whom should be selected to assist
the City with the procurement process from drafting procurement documents up through ultimate award
of the contract to a solid waste collection service hauler. My office contacted the following
individuals/entities:
1. David Dee, Esquire, Attorney with Gardner, Bist, Wiener, Wadsworth, Bowden, Bush, Dee,
LaVia& Wright, P.A.;
2. Bill Redman, Consultant with RGG Consulting, Inc.;
3. Charlie Maccarrone, Chief Financial Officer of the Solid Waste Authority/Independent
Consultant; and
4. Mitch Kessler Consultant with Kessler Consulting, Inc.
I have provided a chart attached hereto with specifics regarding background experience, estimate of
costs, and references for each of the Consultants. Additionally, I have provided their resumes and any
additional relevant backup that they provided to me to aid you in having an informed discussion.
LEGAL REVIEW:
In speaking with the various consultants it appears that 9 months to 1 year is the ideal time frame for
completing the procurement process, awarding the contract, and implementing a new solid waste
collection service provider. Based upon this information, my recommendation is that we should process
this under Section 36.02(C)(11), "Best Interest Acquisition" as this is a niche market for consulting and
time is of the essence and so it is not practical to utilize the City's procurement process in this
instance. My office obtained two (2) written quotes and two (2) more are expected to be received
by Monday, but given the short time frame and the inability to obtain any quotes less than twenty-five
thousand dollars ($25,000) so far, I recommend that we discuss the City's expectations for the
prospective Consultant at this time and postpone voting on this item until the May 20, 2014 regular City
Commission meeting when we will have all of the information and I can make a formal
recommendation based upon receipt of all quotes.
FINANCIAL REVIEW:
Finance recommends that this item be postponed. From the perspective of the City's purchasing
ordinances, the information currently available indicates that the project is likely to cost in excess of the
$ 25,000 threshold for compliance with 36.02(B). From a business perspective, taking the time to
solicit management's recommendations on the specifics of the deliverable and on how the contract
would be managed will result in a superior project and outcome. With the interim services agreement in
place through January 31, 2015 there is no reason to make a decision with incomplete preparation.
DISCUSSION:
This item is before you in order for you to discuss selecting a Consultant to assist the City with the
procurement of solid waste collection services inclusive of drafting competitive solicitation documents
up through and including award of the contract for services.
TIMING OF THE REQUEST:
This item is time sensitive and a determination should be made soon in order to avoid delay of the
competitive solicitation process for solid waste collection services.
RECOMMENDATION
The City Attorney's office recommends City Commission discretion at this time.
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Solid Waste Consultant Reference Information
1. David Dee,Esg.
I spoke with David Dee about his business. He gives seminars on drafting procurement
documents for Solid Waste Collection Services. He has been an attorney in working in
Environmental law with a focus on solid waste consulting for almost 35 years.
I spoke with the following references regarding David Dee:
City of Coral Springs: I spoke with Andrew Dunkiel,Assistant City attorney (Sherry Whiteacre
was not available). David Dee drafted the RFP and the agreement for the City's trash and
recycling collection services. The City as very happy with the results. It said that David was
very responsive and he knows the industry very well. There were no bid protests.
City of Sunrise: I spoke with Kim Kisslan,City Attorney. David renegotiated some agreements
that they had with Wheelabrator, Bergeron and Sons. The City was very happy with the
results. He was cost effective and efficient and had great industry knowledge. He reviewed
agreements and pointed out the provisions that they didn't have and recommended provisions
that they needed. He also reviewed all the red line changes thoroughly and was able to prevent
contractor from adding sections that had not been redlined.
Southern Waste Authority: Mark Bruner, Chief Administrative Officer of SWA is a dependent
district responsible for trash disposal in Palm Beach County and collection in unincorporated
areas of the county only. They use David to work with DEP and with state government offices
in Tallahasse for issues related to disposal,the regulatory process and rule development.
All of the references I spoke with said the David offered a superior knowledge of the industry
and like the fact that he worked mainly on the government side.
2. RCG Consulting Inc.
I spoke with Bill Redman about his business. He is a consultant for many municipalities in the
state of Florida. He only represents municipalities,not haulers. He negotiated the BFI contract
with the City in the 90s,and is familiar with the current situation.
He has been in the garbage business his whole life. When BFI bought out his family business,
he went to work for BFI. When he retired in 2000 he set up his own consulting business. He
has recently drafted the bid proposal package and the agreement for Tamarac. He also
renegotiated the Waste Management contract with Coral Gables and also with Daytona Beach
(saving them 2.6 million). He is not an attorney but works closely with City Attorney to get
contracts. His rate is$155/hour for primary consultant and$115 for support staff.
I spoke with the following references regarding RCG Consulting:
I spoke with Michael Booker, City Manager at Daytona Beach Shores, who said that Bill really
knew the business inside and out. He did their bid package 4 years ago,and saved them a lot of
money(switched from Waste Management to Waste Pro).
I spoke with John Sutter, Public Works Director for the Village of Islamorada. He said that Bill
Redman and RCG Consulting were on top of things. They used them last year and there was a
lot of document prep and they had a great experience. They awarded the contract in January of
this year after RCG drafted their RFP. No bid protests. Very punctual. He definitely would
recommend.
3. Kessler Consulting,Inc.
I spoke to Mitch Kessler of Kessler Consulting and he said that they just wrapped up the
procurement process on Monday in Key West and also recently in Lake Mary. He said that he
represents only municipalities and counties with regard to procurement. He has been in the
business for 26 years. His firm has handled over 30 solid waste procurements in the last few
years.
4. Charlie Maccarrone
Pyburn, Terrill
Subject: FW: David S. Dee--RFP for Solid Waste Collection Services
Attachments: Dee.DSD Resume.05-01-2014.pdf
From: David Dee [mailto:ddee @gbwlegal.com]
Sent: Thursday, May 01, 2014 12:12 PM
To: Pyburn,Terrill
Subject: David S. Dee-- RFP for Solid Waste Collection Services
Ms. Pyburn,
At your request, I am sending you this note to confirm and supplement the information that I provided to you during our
telephone conversation this morning.
I would be delighted to assist the City of Delray Beach with its efforts to competitively procure solid waste collection
services. As shown in my resume (attached), I have considerable experience with procurements and contracts for solid
waste services. For example, my experience includes the following:
1. On behalf of St.Johns County, I am currently preparing two(2)amended and restated contracts that provide for
the collection of the solid waste generated in the County.
2. On behalf of the City of Hialeah, I am currently preparing an Invitation to Bid (ITB)for the processing, marketing,
and sale of the City's recyclable materials.
3. On behalf of the City of Hialeah, I am currently preparing a Request for Qualifications and a Request for
Proposals(RFP)for solid waste collection services. This process will result in the privatization of the City's solid
waste collection services,which currently are provided by City staff.
4. On behalf of the City of Coral Springs, last year I prepared a RFP and associated solid waste collection contracts
for the City. Parenthetically,the RFP process resulted in a substantial reduction in the City's collection costs, and
improvements in the City's revenues and level of service.
5. On behalf of Lake County, last year I prepared an RFP and contracts for the collection of the County's solid
waste. I also simultaneously prepared an RFP and contracts for the disposal of the County's solid waste. These
procurements dramatically reduced the County's costs and improved the County's level of service.
6. Last year I prepared contract amendments for the disposal of the solid waste generated in the City of Sunrise, in
addition to a contract for the processing and sale of the City's recyclable materials. I previously prepared the
RFP and contracts for the collection of the City's solid waste.
7. On behalf of Putnam County, I recently prepared an RFP and contract for the sale of the County's Class I
landfills. The results of the RFP process will be presented to the Board of County Commissioners this
month. The recommended proposal will provide economic benefits to the County in excess of$170 million.
8. On behalf of Clay County, I am currently preparing contract amendments that will extend the County's contract
for the transfer,transportation,and disposal of the County's solid waste.
1
9. On behalf of St.Johns County, last month I completed the preparation of an amended and restated contract for
the transfer,transportation,and disposal of the solid waste generated in St.Johns County.
10. Over the last decade, I have provided extensive and on-going services to St. Lucie County on a variety of
contractual and environmental law issues. Among other things, I prepared the County's solid waste collection
contract for commercial waste. I also prepared the County's contract for the construction and operation of a
plasma arc gasification facility for the disposal of the County's solid waste.
11. On behalf of the Broward Solid Waste Disposal District, several years ago I prepared the contract amendments
that would have extended the District's disposal and service contracts with Wheelabrator.
Parenthetically, I also serve as outside counsel for the Solid Waste Authority of Palm Beach County. I had primary
responsibility for obtaining the state and federal environmental permits for the construction of the Authority's new
waste-to-energy facility,which will burn approximately 3,000 tons per day of solid waste to generate electricity.
Since you are located in South Florida,you may be familiar with and wish to call one or more of the following people for
reference information: (a)the City Attorney for the City of Sunrise(Kimberly Kisslan)and the City's Public Works
Director(Richard Salamon); (b)the County Attorney for St. Lucie County(Dan McIntyre)and the Director of the County's
solid waste programs (Ron Roberts); (c)the Assistant City Attorney in Coral Springs(Sherry Whitacre) and the City's
Public Works Director(Rich Michaud);and (d)the Assistant Director of the Solid Waste Authority(Marc
Bruner). Additional references can be provided, if necessary.
My rate for new private clients is$350 per hour. My rate for new public clients typically is$250.
Since I was born and raised in Hollywood,and still have a mother and siblings living in Hollywood, it would be a pleasure
to assist one of the communities near my former hometown.
Please let me know if you need any additional information.
Please reply to this note so that I will know you received it. Thank you.
David S. Dee, Esq.
Gardner, Bist, Wiener, Wadsworth, Bowden, Bush, Dee, LaVia& Wright, P.A.
1300 Thomaswood Drive
Tallahassee, FL 32308
Telephone: (850)385-0070
Cell: (850)566-5810
Facsimile: (850)385-5416
E-Mail:ddee @gbwleaaLcom
h ttp://www.abw/egaL com
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CONFIDENTIALITY NOTICE: This communication is intended only for the exclusive use of the intended recipient(s)and contains information which is
legally pr;vileged and confidential.Furthermore this communication is protected by the Electronic Communication Privacy Act, 18 U.S.C.§§2510-2521
and any form of distribution,copying,forwarding or use of it or the information contained in or attached to it is strictly prohibited and may be unlawful.
This communication may not be reviewed,distributed,printed,displayed,or n:-transmitted without the sender's written consent. ALL RIGHTS
PROTECTED. If you have received this communication in error please return it to the sender and then delete the entire communication and destroy any
copies. Thank you.
3
Pyburn, Terrill
From: David Dee <ddee @gbwlegal.com>
Sent: Thursday, May 08, 2014 2:38 PM
To: Pyburn, Terrill
Subject: David S. Dee-- Procurement of Solid Waste Collection Services
Attachments: Delray.Engagement Letter re scope of services.5-8-14.pdf
Terrill,
Attaci:eci for Y our review is a let�ar the,c ideiniifies the:'<e / tiviiies :hat will occur in the City's,.,rocurement
J y.•tllieS+:OileS :•C
pmcess. The letter also c ntains an est i-nate of the bbuidget for my legal serrices.
As ! merdone;yesterday,sonne of my cheiw:s require ti;e successft:l vender to pay the cornrn unity for V e expenses the
commurilLy incurrad d ring the procurement process. For exa .ople, the solid wasie collection convacts in Sunrise, Coral
Springs, and Coral Sables require the vendor to pay a specified arr-ount(e.g.,$185,00:)In Coral Springs)to reimburse the
city•fo the time and expense exlper.ded by the Cky s staff, consultant,and outside counsel.
Feel free to contact me if;you 'lave any ruest,.ons.
David S. Dee, i^sq.
Gardner, Bist, 1v41iener; !Nadsworth, 8o,,1J'ef7, BUSK, Dee, LaVi,7 c'x Vldgh.t, P.A.
1300 Thomaswood Drive
iallahassec, F-!.3230E
(850)385-0070
Cell: (850)566-5810
Facsimile: (850)335-5416
E-Mail.,ddeePgbwlegaLcom
h ttP.11www.gb wie gaL com
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CONFIDENTIALITY NOTICE: This communication is intended only for the exclusive use of the intended recipient(s)and contains information which is
legally privileged and confidential.Furthermore this communication is protected by the Electronic Communication Privacy Act, 18 U.S.C.§§2510-2521
and any form of distribution,copying,forwarding or use of it or the information contained in or attached to it is strictly prohibited and may be unlawful.
This communication may not be reviewed,distributed,printed,displayed,or re-transmitted without the sender's written consent. ALL RIGHTS
PROTECTED. If you have received this communication in error please return it to the sender and then delete the entire communication and destroy any
copies. Thank you.
From: Pyburn,Terrill fmailto:pyburn(dmydelraybeach.com]
Sent: Wednesday, May 07, 2014 5:21 PM
To: David Dee
Subject: Waste Management Case Order
David:
Here is t:_%ol der per our discussion.
Best Regard'S'
Terrill
ill Pvburn,
Florida ✓)ar Board Certo'fled Or,'Ly,
CouritV and Local tGov-,arni-in.ant A-Litorney
Interim .~city AIL"Llornev
.200 NAA-1 'i st Avenue
Delray Beachi, F1_ 33444.
k"61) 243_7. 00,0
PUBLIC RECORDS NOTE: Florida has a very broad public records law. Most written communications to or
from local officials, employees, or the general public regarding city business are public records available to
the public and media upon request. Your e-mail communications may therefore be subject to public
disclosure.
2
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May 8, 2014
Terrill C. Pyburn
1,-ntarim City Att-onney
City of Delray Beach
200 N.W. 1't ,%.venue
Delray Beach, FL 33444
Re: Competitive Procurement Process
for Solid Waste Collection Se-z-vices
:,ear Nis. Pvbu--n:
During our telephone conversation yesterday, you asked me
to provide you with a schedule that identifies the key tasks to
be completed if the City of Delray Beach undertakes a
cormp etitive procurement process for solid wast-a collection
services. The City's process should include the following
act---Jities :
1. The City provides its current solid v.-Yaste collection
contract, procurement code, and solid waste code to
the City's consultaait and me.
2 . The City's consul"Cant and I will meet with the City's
solid waste director end ot-119-," appropriate City
officials to discuss the content of (a) the City's
request for proposals (OR-FP") and (b) the contract for
solid waste collection services that will be included
with the RFP. These discussions will address the
scope of services to be provided by the contractor and
many related issues.
3 . 1 will prepare a draft RFP end contract, based on the
City's instructions.
Terrill C. Pyburn
May 8, 2014
'gage 2
4. The City will review, and comment on the proposed RFP
and contract. The City's reviewing team will include
the City's rise: management Cfepartment, purchasing
dgpart_ment, and legal department,
5. :i: will prepare and distribute a second draft of the
RFP and contract, based on the City's comments.
�. The City will issue the RFP and draft contract.
7. The City i,Yil_l conduct a, pre-proposal conference with
potential proposers. The pre-proposal conference
should be at least two weeks after the RFP is issued.
The City's consultant and I will.:. attend the ore-
proposal conference. W
8 . The Cit.%r .rig..1 receive written cru.estions and comments
from vendors. The deadline for su;mnitting questions
and comments should be several days to a week after
the pre-proposal conference.
9 . The City's consultant, the City staff, and I will
consult and then I will prepare a draft of the City's
written responses to the vendors' comments and
questions.
10 . The City will issue an addendum to the RFP, which w7:11.111
contain the City's official response to the vendors'
comments and, questions . The addendum also will
contain any revisions to the RFP r_c,airements and
conL:ract..
11. The City w-.i:l.:'•_ receive proposals from. vendors. The
-deadline for the submittal of proposals should be at
least one week after the City issues 4.ts addendum.
12. The Citl.F's evaluation committee will review the
proposals. The City's consultant and I will assist
the evaluation committee as teckmical advisors. The
City's consultant will conduct the Financial
evaluation of the submittals and contact the vendor's
references.
13 . The City will award its contract to the preferred
vendor at a public meeting. The City's consultant and
Terrill C. Pyburn
fay 8, 2 0'i 4
Page 3
I _:?.::, assict with the presentation to the City
Council.
14. The vendor will procure its veri=-las, equipment, and
staff to serve the City. If the vendor is not the
incumbent 'hauler; the vendor i-ll need at least three
to five months tc comple;:e ;these tasks.
15 , The vendor rill begin to provide its services to the
City.
You also asked me to provide a budget for my services to
the City. It is extremely difficult to provide a precise budget
because the budget will depend on the specific scope of services
that the City requests from me and it will be affected by ether
variables that I cannot control .
Based on the schedule set forth above, I have assumed Ttha;;
I will attend meetings with the City whey ( ) the City is ready
to commence the procurement process, (2) the City conducts the
pre-prgposal conference, (3) the evaluatioa committee meets, and
(�3) the City Council awards the contract to the preferred
vendor. For the purposes of any schedule a�ad budget, I have
assumed the C'ty w-411 want to continue to receive the same level
of solid waste collection service that it currently receives.
This is relevant because it means I will not need to prepare
multiple versions of the contract with file vendor. Multiple
versions of the contract would be requi=-ed s.f, for Lxa:mple, the
City wan"Ced to evaluate the cost of Continuing with its current
level of service and also :canted to determine Lhe cost of other
services (e.g. , using recycling carts and automated collection
service for the collection of recyclable materials) . The
schedule and budget assume there are no bid protests or
litigation to complicate the procurement process. Based on
those assumptions, and based on my experi :nre faith other
projects, I estimate that my service: will cost between $35, 000
and $50, 000. Please note that the City will largely control the
amount of Tgork I am required to do on this project. The more
tasks the City asks me to com,plete, and the more issues the City
asks me to investigate, the more time I will need to spend and
the larger my bills will be.
If this letter adequately addresses your concerns, I will
be happy to send you our stEmdard engagement letter for your
consideration.
Terrill C. Pyborn
I'day 8, 20
Page A
Please I-eq-- me -know if you have any questions .
S
David S. Dee
May 8, 2014
Ms. Terrill Pyburn, ESQ.
City Attorney
200 N. W. 1 St Avenue
Delray Beach, Florida 33444
Subject: Solid Waste Consulting Services
Dear Ms. Pyburn;
Herein please find the Redman Consulting Group, Inc.,hereinafter referred to
as (RCG),proposal as per your request from our discussion yesterday.
RCG's proposal encompasses the numerous issues involving the various
options for the City of Delray Beach to consider in drafting a set of bid or request for
proposal (RFP) specifications which will also be the basis for a contract service
agreement to release to the general industry of waste collection companies for their
response. I
Based on my conversation with you, RCG would request a meeting with you,
appropriate staff, and/or City representatives or designee(s)to insure the City's
desires and requirements are included in the documents. During the initial meeting
we would discuss the procedure and the various steps to insure a successful bid/RFP
and award of the same.
There are several options in today's marketplace that are available to the City
which we will discuss with you in the initial meeting in order for the City to review
and make decisions of any additional options the City may wish to include in the
documents to be released to the marketplace for submittal responses.
As per your request please find outlined below the scope of work that our firm
would perform for you and your appropriate staff.
Scope of Work:
A. Meeting with the City to discuss all options and desires to be written into
the specifications. Collect all pertinent historical data such as residential
solid waste tonnages, commercial solid waste tonnages,residential recycling,
yard waste and bulk waste collected and other pertinent data as deemed
necessary.
Atlantic Avernus•New Smyrna Beach,FL 32169-piftee 386-427•,3339 •Fax:.39 6-427-4649
www.rcguaaanllne-com
B. Prepare a draft set of Bid/RFP specifications to be reviewed by the City
designee(s) for any desired changes, deletions or additions.
C. Prepare the final set of Bid/RFP specifications. Once the City has reviewed
and made any requests or comments to be to be incorporated, the final
document will be submitted for advertising of the Bid/RFP to the public.
D. Assist the City with conducting a mandatory pre-bid/pre-proposal conference.
E. Prepare responses to questions proffered during the mandatory pre-bid/pre-
proposal conference and submit to City for review and approval.
F. Once the City approves submission responses,release to all attendees of the
mandatory pre-bid/pre-proposal conference.
G. If City wishes RCG will send out those responses to the potential
bidders/proposers.
H. Invoke and assist the City in monitoring the Cone of Silence requirement
during the thirty(30) day period also extended to award date in which the
bidders/proposers will be conducting their due diligence and preparing their
responses to the document.
I. Assist the City in conducting the Bid/Proposal submission of proposals due
date meeting and the appropriate acknowledgement of all submissions.
J. Review and respond to the City on all proposals received by the City.
K. Prepare an economic, operational, and ranking analysis of all proposals
submitted for award of the contract and submit to the City designee(s) for
review and comments.
L. Prepare comments for City designee(s) as it relates to proposals to be
considered for recommendations after rankings are completed and reviewed
by City designee(s).
M. Assist the City in conducting a workshop, if the City so desires, for input or
clarification. This could be done during the initial process A though G
above or after submissions have been reviewed.
N. Once the City makes a recommendation of rankings RCG would assist the
City with negotiations for a manageable and acceptable contract to be
submitted to the City Manager, Mayor and City Commission for
consideration.
O. Meet with any elected official or others the City deems necessary or if
requested will attend Commission meeting when brought before the elected
officials for a decisive vote of award in order to assist City designee(s) in
answering any questions or responding to comments which may arise during
the meeting.
As we know this contract has been in effect for a number of years and now
would be the perfect time to review and make suggested updated industry programs
which will be beneficial to the City. This project should be completed in a time
frame during this budget year in order to make sure any savings to the City is
calculated into the upcoming budget.
7(Y, S Atlantic Avenue- New Smyrna Beach.FL 32169-Office: 9339 -max 386-427-454q,
ww w.rc9wsmm11r.e.c*m
RCG would be prepared to assist the City in any manner we can working to
achieve a successful conclusion to this project. RCG's hourly rate is one hundred
fifty five dollars ($155.00)per hour for Primary consultants and one hundred fifteen
dollars ($115.00)per hour for Assistant consultants billed monthly. Our rate is
portal to portal, any out of pocket expense would require approval from the City in
writing before such expenditure would be allowed. Based on the scope of services
as listed above RCG would put a project cost not to exceed in the amount of
twenty five thousand four hundred dollars ($25,400.00).
In addition RCG is well versed in other services as you have seen from
visiting our web site (� ;. t.f±;;c�c?i31i s1�„.�4:+� ,). I have listed below some additional
services which would be available to you.
• Review the existing solid waste ordinance and prepare any comments or
recommendations for any changes if necessary. If the City decides to make
service changes, such as instituting mandatory commercial recycling , it
would most likely require some modifications to the existing ordinance.
• Review and prepare recommendations for required equipment due to re-
routing or any change in the type of service to be provided.
• Prepare a proforma, based on the decision of the type of service to be
provided for the City to use as an operational guideline.
• Prepare a proforma based on any economic fee increases to be.paid to the
Contractor
Also as requested, below is a breakdown of the scope of work by cost and
timeline. This timeline is estimated from the time the City gives a notice to proceed:
A-G above timeline would be approximately five(5) weeks with an associated cost
of approximately fifteen thousand eight hundred dollars ($15,800.00).
H-M above timeline would be approximately four(4)weeks with an associated cost
of seven thousand six hundred dollars ($7,600.00).
N-O above timeline would be approximately four(4) weeks with an associated cost
of four thousand two hundred dollars ($4,200.00).
As stated above RCG would place an amount of the entire project based on
providing the services of the entire project an amount not to exceed twenty five
thousand four hundred dollars ($25,400.00).
-r S.Atlantic Avemje Nf'w Srn rna Beach, .F! ,'iti`+ „ Nce. 3€&4^7•;:+?;i9
wwwxcgusaonline.com
Once you have an opportunity to review our proposal please indicate the City's
acceptance below. If you have any questions please do not hesitate to call me.
Sincerely,
William S. Redman, Jr.
Senior Vice President
cc: Jean. S. Redman, President
Agreed to this date 2014,
By: Title
Print Name:
File Name:Delray Beach Florida letter of engagement
7-007 S Atlantic Ave-i:ie • New Smyrne�Se_+�h,F1 32159•Office.3M-427-90-N.Fa -W,-427-4.549
www.rcgusaonf inexam
RCU's. Profi;:.,-!)s
ional Team
2014
Jean S. Redman
Jean S. Redman, President and founder of Redman Consulting Group, Inc., a
woman owned business, has over 23 years experience within the solid waste
industry. Formerly a computer programmer for a major defense contractor, Mrs.
Redman began her career in the environmental waste industry as an officer of a
privately held company that was later purchased by Browning Ferris Industries.
Mrs. Redman's duties included oversight of the insurance department, billing,
budgets, internal staff, employee relations, and subsequently broadened to
include internal data and contract support to the Municipal Market coordinator
for BFI's Southern Region and later for Onyx's Municipal Market Manager of
North America.
Mrs. Redman's current priorities are the internal operations of RCG, contract
development for bid and RFP submissions to municipalities, municipal ordinance
update, residential and commercial billing and field audits, and municipal contract
administration oversight.
Mrs. Redman is also responsible for the development, research, marketing, and
training of municipalities and implementation of RCG's exclusive web based
online complaint, compliment and request resolution tracking system throughout
North America.
I
I
I
I
William S. Redman, Jr.
William S. Redman, Jr., Senior Vice President for Redman Consulting Group, Inc.
has been involved in the solid waste industry since 1987. Mr. Redman served as
President of a privately held solid waste hauling company until it was purchased
by Browning Ferris Industries of Houston, Texas.
Mr. Redman remained with BFI as the Municipal Marketing coordinator until
1999. Mr. Redman's responsibilities included; overseeing all Municipal contracts
from Savannah, Georgia to Key West and 86 other municipalities for BFI. In
administering those contracts, Mr. Redman developed expertise in residential and
commercial collection, landfill and mulching operations, RFP & Bid analysis and
submittals, current operations analysis, acquisitions of privately held collection
companies and renegotiation of existing municipal contracts.
After assisting in the formation of RCG, Mr. Redman was asked by the Chairman
of the Board of Onyx North America, to accept a temporary position as Municipal
Market Manager for Onyx in North America and the Caribbean Region. His
responsibilities in this position were to assist the department's director in
assessing the many opportunities within this region and to guide the creation and
expansion of Onyx's municipal marketing department.
In 2003 Mr. Redman rejoined the staff of RCG as Senior Vice President of field
operations, with a focus on RCG's review, analysis, and initial preparation of
reports in response to municipal requests for assistance.
Mr. Redman also took the lead position for RCG in overseeing the solid waste
contract administration for the cities of Daytona Beach Shores, Holly Hill, and Oak
Hill. Mr. Redman also took the lead position when the City of Oak Hill contracted
with RCG for their municipal storm cleanup operations and served as the City's
coordinator with its contract hauler and FEMA.
RCG is also under contract as administrator to oversee the solid waste contract
and billing for the City of Daytona Beach.
David Hand
David Hand joined RCG after retiring as the City of Daytona's solid waste Director,
overseeing residential and commercial services. Over the course of more than 30
years working in the solid waste field, Mr. Hand has developed an innovative and
positive attitude in his ongoing search for cost effective methods to meet the
recycling goals set forth in HB 715 (i.e., to recycle 75% of the current waste
stream by the year 2020).
Mr. Hand has extensive experience in billing, reconciliation of landfill fees,
tonnage, recycling audits and percentages, creating and auditing reports designed
to streamline efficiency and head count within the City and the City's contractor.
Mr. Hand holds a Certification by the State of Florida as a Code Enforcement
Officer and oversees City Code Enforcement procedures relating to solid waste,
recycling, and disaster debris removal. He holds a C & D landfill operators license
with 25 years of experience, and is a member of both the Solid Waste Association
of North America (SWANA) and Recycle Florida Today (RFT).
Mr. Hand is proficient with Trac EZ training of new customers, presentations, and
utilization of the system for billing and tracking complaints, compliments and
requests for the benefit of the City.
Chris V. Hurst
Chris V. Hurst, PE joined the RCG team as an Associate. Mr. Hurst is a graduate of
Florida Atlantic University with a BS in Ocean Engineering and is pursuing
completion of his course work for a Masters degree in Environmental Engineering
and Technology.
Mr. Hurst has 27 years of experience in the engineering field, including work in
design and permitting of residential and commercial projects, design and
construction of water treatment plants, and serving as a consultant to
municipalities on those projects. He has served as municipal design engineer and
municipal Public Works Director.
Mr. Hurst created innovative GIS applications for use in water distribution and
CRA projects. Mr. Hurst has been continually on the cutting edge with
technology, finding and implementing innovative systems that enhance municipal
services while reducing adverse environmental impacts.
Mr. Hurst's experience in both the private . and public sector and his
understanding of the need to harmonize solid waste programs with the
environment make him a valued member of RCG's municipal service team.
James N. Wilson
James N. Wilson joined the RCG team in 2007 with more than 26 years experience
in the management of multi-faceted government and private sector operations.
Mr. Wilson has extensive experience with the Seminole County Public Works
Department as Deputy Director of Public Works. Senior Operations Manager /
Director, Operations Manager for Waste Management, Inc., Florida Department
of Transportation State Road Department as a construction engineer and
inspector throughout the Fifth District, Florida Department of Transportation for
Brevard, Seminole County, Orange and Osceola County as an engineer for
planning, assigning and directing the maintenance efforts for the State Highway
System.
Mr. Wilson developed a maintenance management system, roadway
characteristic inventory, and computer system tying materials used to the
inventory of ordering system, daily production to the MM system job hours to
time sheets, and emergency response procedures for major disasters.
Mr. Wilson is detail oriented, thorough, accurate and innovative. His proven
contract development and negotiation skills make him a valuable member of
RCG's service team.
RCG Consulting, Inc. Page 1 of 1
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Redman Conauiting Group,:nc.(RCC)was conceptualized and founded by Jean S.Redman in 2000 for the purpose of assisting City and County
governments with the various complex and intensive issues regarding solid waste management.The need became dear based on our extensive
involvement with Private Collection Companies and observations as numerous municipalities struggled to keep abreast of rapidly changing solid
waste issues.
Our resolve has been established to field a team of professionals experienced at providing a balanced,integrated approach to solid waste issues.
Our goal is to create and implement the highest quality level of service tailored to meet the disparate needs of every community we serve.
http://www.rcgusaonline.com/index.html 5/8/2014
RCG Consulting, Inc. Page 1 of 1
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4
• ■
NEWS & OR
VCARD Member News
Redman Consulting Group,municipal consultants for issues relating to solid waste and recycling,has been selected as consultants for the cities of Tamarac and
Coral Gables.RCG has drafted new contract and RFP specifications for these cities,and is negotiating longterm contracts for solid waste collection and recycling
services.RCG also has been selected to oversee the City of Daytona Beach's solid waste contract–as well as oversight of the city's customer billing,service
providers and provider payments.www.rcgusaonfine.com overviews the RCG's services including TracEz,a web-based tracking system Jean Redman
developed for municipalities.The system is trademarked,copyrighted and patent pending—and used by more than 100 municipalities in six states.
VCARD Member News
Redman Consulting Group,recently completed a Request For Proposals(RFP)project for Palm Coast officials–resulting in a new five-year city contract being
awarded for solid waste collection services to Waste Pro of Florida,Inc.
VCARD M--mber News
Redman Consulting Group,representing and assisting municipalities throughout the Southeast United States with solid waste issues—recently completed a one-
year project with New Smyrna Beach,reviewing and revising the city's residential and commercial solid waste and recycling contract and assisting city officials
with the selection of a new vendor.
Bill Redman,Jr.serves as vice president of RCG Consulting,based at 7017 S.Atlantic Avenue,New Smyrna Beach.Phone:388-427-9339.
http://www.rcgusaonline.com/news.html 5/8/2014
RCG Consulting, Inc. Page 1 of 1
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Jean S.Redman I Wi'�riam S.K.dman Jr.I Jar. ?':^;.:..�I h e:y S=umo I Gh.-+V.1;r::j Csv'.d 7Ian-d ;.r,.'uric;:(n
Wr::lam 5.Redman,Jr.,Senior Vice President for Redman Consulting Group,Inc.has been involved in the solid waste industry since 1987.Mr.Redman
served as President of a privately held solid waste hauling company until it was purchased by Browning Ferris Industries of Houston,Texas.
Mr.Redman remained with BFI as the Municipal Marketing coordinator until 1999.Mr.Redman's responsibilities included;overseeing all Municipal contracts
from Savannah,Georgia to Key West and 86 other municipalities for BFI.In administering those contracts,Mr.Redman developed expertise in residential
and commercial collection,landfill and mulching operations,RFP 8 Bid analysis and submittals,current operations analysis,acquisitions of privately held
ooIlectlon companies and renegotiation of existing municipal contracts.
After assisting in the formation of RCG,Mr.Redman was asked by the Chairman of the Board of Onyx North America,to accept a temporary position as
Municipal Market Managerfor Onyx in North America and the Caribbean Region.His responsibilities in this position were to assist the department's director
in assessing the many opportunities within this region and to guide the creation and expansion of Onyx's municipal marketing department
http://www.regusaonline.com/profhttnl 5/8/2014
RCG Consulting, Inc. Page 1 of 1
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Jean S.R•m—nan Wiliam S.F..9rr.:n Jr.I � N' � '_ -Qr.. �Ch IV. D_:id;l;-=1 r1-1ji Eft>--cn
Jean S.Rx dm m President and founder of Redman Consulting Group,Inc.,a woman owned business,has over 23 years experience within the solid waste
industry.Formerly a computer programmer for a major defense contractor,Mrs.Redman began her career in the environmental waste industry as an officer
of a privately held company that was later purchased by Browning Ferris Industries.Mrs.Redman's duties included oversight of the insurance department,
billing,budgets,internal staff,employee relations,and were subsequently broadened to include internal data and contract support to the Municpal Market
coordinator for BFI's Southern Region and later for Onyx's Municipal Market Manager of North America.
Mrs.Redman's current priorities are the internal operations of RCG,contract development for bid and RFP submissions to municipalities,municipal
ordinance update,residential and commercial billing and field audits,and municipal contract administration oversight.
Mrs.Redman is responsible for the development,research,marketing,and training of municipalities and implementation of RCG's exclusive web based
online complaint,compliment and request resolution tracking system throughout North America.
http://www.rcgusaonline.com/profhtml 5/8/2014
RCG Consulting, Inc. Page 1 of 1
' Consulting,Inc. 0 N1l aadlrtlpk mmt1hphtptt.ntmuatykwloficrvtcr
IF
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CONSULTANTS RCG
Jean S.Rodman I W li_n S.Ruoman dr. R.
The backgrounds of RCG consultants are as diverse as the needs of every community we serve.We are a combination of over 100 years experience within
the solid waste industry.Our expertise ranges from internal operations of private solid waste collection companies to overseeing municipal contract
operations throughout the Southern Region.
http://www.rcgusaonline.com/prof.html 5/8/2014
RCG Consulting, Inc. Page 1 of 1
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ALACHUA COUNTY,FLORIDA ATLANTIC BEACH,FLORIDA CAPE CANAVERAL,FLORIDA
CORAL GABLES,FLORIDA DAYTONA BEACH,FLORIDA DAYTONA BEACH SHORES,FLORIDA
DESOTO COUNTY,FLORIDA HOLLY HILL,FLORIDA ISLAMORADA,FLORIDA
JACKSONVILLE BEACH,FLORIDA MELBOURNE BEACH,FLORIDA MINNEOLA,FLORIDA
MONROE COUNTY,FLORIDA NEPTUNE BEACH,FLORIDA NEW SMYRNA BEACH,FLORIDA
OAK HILL,FLORIDA ORCHID,FLORIDA PALM COAST,FLORIDA
PORT ORANGE,FLORIDA SOUTH BAY,FLORIDA SOUTH DAYTONA,FLORIDA
SUMMERTON,SOUTH CAROLINA TAMARAC,FLORIDA UMATILLA,FLORIDA
WINTER SPRING,FLORIDA
http://vwvw.rcgusaonline.com/clients.html 5/8/2014
RCG Consulting, Inc. Page 1 of 1
C. -',1tlt19jh1 Q&MP And irm*n ntOwIdglunlgtiwlthlweldimevrce.
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QUALITY LEVEL *
SOLID WASTE SERVICE CONTRACTS VEGETATIVE AND GARDEN WASTE RECYCLING
RECYCLING STUDIES AND EFFICIENCIES DISASTER DEBRIS MONITORING CLEANUP AND
MANAGEMENT DISASTER PREPARDNESS PROGRAMS
REVIEW-UPDATE-PREPARE CONTRACTS RFO RFP
BIDS CONTRACT NEGOTIATIONS PRESENTATIONS
UTILIZATION OF EQUIPMENT MANPOWER COLLECTION EFFICIENCIES IN ROUTING
CONTRACT PRO FORMA ADMINISTRATION MUNICIPAL CONTRACT OVERSIGHT
TRANSFER STATION STUDIES DISPOSAL MARKET ANALYSIS trod
STREET SWEEPING
http://www°.rcgusaonline.com/services.html 5/8/2014
Pyburn, Terrill
From: Weaver, Jo
Sent: Friday, May 09, 2014 2:25 PM
To: Pybum, Terrill
Subject: FW: Kessler Consulting Qualifications
Attachments: Delray Quals 2014.pdf
This was in the CAO mailbox.
Jo Weaver
PUBLIC RECORDS NOTE:Florida has a very broad public records law.Most written communications to or from local officials,employees,or the general public
regarding city business are public records available to the public and media upon request.Your e-mail communications may therefore be subject to public
disclosure.
From: Sarah Sanford f mailto:ssanford(@kesconsult.com]
Sent: Thursday, May 08, 2014 5:03 PM
To: CitvAttorney a MyDelrayBeach.com
Cc: Mitch Kessler
Subject: Kessler Consulting Qualifications
Dear IVis. Pyburn,
As requested, please find attached 2 basic statement o�q�:ali cations•.or;;CI regarding the provision of assistance
i.i the City's upcoming solid waste rocurement. Included in :he statement:is a brier summary of our corn any
history, on-paint project experience, s lff resumes, a list of references, client letters, recent company nev..,slatters,
s..0 a current rata schedule.
Upon you,raauest, we'd be happy to provide more specific inforrinialon including a scone of services and Budget.
We appreciate ycur consideration, ar d look forward to discussing the anached statement with ycu and the City FIt
your earliest convenience.Should you have any immm-ediate questions or concerns, please feel free to contact me
d.i!-eCtIy.
Thai;ks,
)4►�2�"w 0&( #vv
Sarah Sanford, Research Analyst-
Kessler Consulting, Inc;., innovative waste solutions
www.kesconsult.com
813-971-8333 x. 29 (p) 1813-971-8582 (f) I ssanford(ab!,esconsult.com
KCi Project#9999 with attachment Delray Quals 2014.pdf
1
IJ','jPO,RTAN1'NO-FjCF: THEINFOR-MATIGNCONT NEDDJT'�-T E-MkTL IS COrJ7- E;,ENT.rALAiND MAY CONSTITUTE-PRIVILEGED WORK PROCUCT. This mesa
NOTICE; f ar..
:s for the lla°_gnzted recipient only and rnz',-'Cor.m1'fi privi.leged,propriata;y,or otherwise p,,':va4:e Wormation.Unless you are the named F.ddressee or an
a:.''-,o7iz nee,yc a my ne.t Copy or u a R,ce cj`isc;ose It to a nyc n e a 1--wj. 17-,-cj have receivad it in error,please notify us immediately an d'than destroy it.
Kessler Consulting, Inc.
Statement of Qualifications
Prepared for: Terril C. Pyburn, Interim City Attorney
City of Delray Beach
200 N.W. 1st Avenue
Delray Beach, Florida 33444
Submitted by: Kessler Consulting, Inc.
innovative waste solutions
14620 N. Nebraska Ave., Bldg. D
Tampa, Florida 33613
813-971-8333
Printed on recycled content paper
We Walk the Walk!
Green Practices of the Kessler Consulting Team
We work in a green office.
KCI is proud to be a carbon neutral company.
We received the Earth Charter U.S.2008 Sustainable Business award.
We have been an EPA WasteWise member since 1999 and were named the 2002 National
Small Business Champion.
We utilize on-site recycling and food waste composting,double-sided printing,equipment
reuse, low-flow water products,xeriscaping,nontoxic cleaning supplies,energy-efficient
lighting and equipment,and thermostat control programs to reduce waste and conserve
energy and water.
We purchase all of our paper products with post-consumer recycled content and utilize
reusable/refillable items such as pens, pencils,and ink and toner cartridges.
We utilize hybrid sedans for all automobile travel.
L KCI's employees volunteer significant professional time to sustainable endeavors,including
the Solid Waste Association of North America(SWANA),SWANA Sunshine Chapter, U.S.
Composting Council, U.S.Green Building Council, Florida Green Building Coalition, Recycle
Florida Today,and other solid waste and recycling organizations.
We live in green homes.
' We actively recycle.
Many of our employees compost food and yard waste,xeriscape,grass-cycle,and practice
home water conservation as a general practice.
Many of our employees use Energy Star rated appliances,compact fluorescent light bulbs
and low flow toilets and faucets.
Some of our employees utilize solar panels to generate a portion of their electrical needs.
Kessler Consulting, Inc.is a member of, or was awarded, the following:
green
BUSINESS ' POWER er.�-
PARTNER ■.
Printed on recycled content paper
History and Qualifications kessler consulting inc.
In the last 5 years, Kessler Consulting, Inc. (KCI) has assisted local 'r?nvvatfveveasrr wir,uuns
government clients with more than 35 solid waste service
procurements or contract negotiations. Helping our clients --------------- ------------�
contract for quality,cost-effective services is a critical T,, . r i..
1a5' ;.t°1! ..XiJ„rl...i,.c that
component of the services we provide. ;c::t l oug_s.00 UES s,;o:: s t:+-_s
nViiUN-I e.Equ:'.l lj`it 1nG;! 1111:«'.^IS
KCI was founded in 1988,the same year Florida passed the ;+cn;r professionFaiarn.Ynn
Solid Waste Management Act,the landmark legislation that success.11-01 Ge vfJo e,1:ha sy;:,.;
spurred development of Florida's modern solid waste and necessary to ccll:iplot42 6.-is r°,ojecc
recycling infrastructure. Over the last 25 years, as the needs fl dnir. ael w.di, in o-as;oa?w u:.ri.
of Florida's solid waste managers have changed,the focus ,`c..,;C.�°u 0.111' ;t:,:, c.a id Hunzeker
of our work also shifted. While KCI continues to provide county Administr itor
basic solid waste services, in the current climate of fiscal Manatee County, r
accountability and public involvement,our work typically
includes competitive procurement assistance,evaluations of
effective and innovative collection methods, operational efficiency studies, and rate analyses.
We have worked diligently to solidify our position as a leading solid waste consulting firm in the
Southeast United States. Our firm's proven track record includes work on more than 300 solid
waste projects, primarily throughout the Southeast. Our professional reputation is unparalleled
and is built from an impressive history of results-based project experience. This reputation is
perhaps best demonstrated by the long-term relationships
enjoyed with our clients.
In the past year alone, KCI has assisted public sector clients ,• -
"KCI is-i prerriin-r sn�l�waste
with more than 13 solid waste service procurements, consu,t<.iaz:,rrn.' 1a;.i F:;i':,v,crrk
including collection, recyclables processing,cart acquisition, to
transfer and disposal, and disaster debris management. We 19re !:v..11Ccl Su+:fi is
understand the unique solid waste needs of municipalities in
Florida, and we are confident that our project team can full `'�''cies,s, :,t v:C;has j Y tV
complete and exceed overall project goals.
t ey=,n a cunsuit:rnt/cli--:1t
Because of our extensive procurement experience, KCI has ii'i::l G onshii r'."
built an in-house Resource Center containing current and Joe Dawson
relevant solid waste information, including various types of County Attor•uev
procurement documents and a database of solid waste Charleston Coutis.3r,5c
program information for various jurisdictions that is --_._------
_____.�
continually updated. Our working relationship with other
industry experts allows us to easily network and gain quick access to information.
All project work is conducted out of KCI's office in Tampa, Florida,which provides timely access to
Delray Beach. Your experienced Tampa-based Project Manager will plan project activities to
maximize the benefits of onsite visits, and visits to our offices are always welcome. In addition, KCI
has videoconferencing capabilities, which provides a lower-cost alternative to "meet"with our
clients as needed.
1
kessler consulting inc.
Delray Beach Quals 2014 , -
Leaders in the Solid Waste Industry
KCI's staff is highly experienced and well respected within the solid waste industry in the Southeast
and nationally. Throughout our 25-year history, our firm has played a leadership role in numerous
industry organizations and in helping to develop solid waste and recycling policies and programs.
KCI staff members are dedicated professionals who are very committed to the industry.
y Solid Waste Association of North America(SWANA)
• 2012 SWANA Professional Achievement Award—Private Sector Member Award
• Author of SWANA's Managing Recycling Systems Training Course
• Instructors for Recycling and Collection Systems and Compost Courses
• Former Vice Chair of the Waste Reduction, Recycling and Composting Technical Division
• Member of the Composting Course Development Committee
• Certified Construction and Demolition Debris Technical Associate
• Member of the Collection and Transfer Technical
Committee r
SWANA Florida Sunshine Chapter (-i •CT]�ven .oyvIe:,c<i;±;c is bOJIL5 2nd
• Current President
• Former Recycling Committee Chair Richard E.Li"lg+,uisl.,P.E.
• Distinguished Service Award Recipients DiF-Pcttor of Public Works
Recycle Florida Today, Inc.
• Founding Chair
• Current Board Member
• Lifetime Achievement Award
• Recycler of the Year Award
• Former Chair of the Development Committee,Ad-hoc Legislative Committee,
Conference Committee, and Communications Committee
Florida Department of Environmental Protection—Recycling Certification and Registration
Technical Advisory Group,Waste Composition Technical Advisory Group, Compost Rule
Technical Advisory Group, Certified Green Lodging Assessor
Practice GreenHealth and WasteCap C&D Resources—Members
U.S.Green Building Council—Member and LEED®Accredited Professionals
Florida Green Building Coalition—Member and Committees' Member
• Green Local Government Standards Committee and Standards Revision Author
• Commercial Building Standards Committee
2
Ressler consulting Inc.
Delray Beach Quals 2014
Florida Experience
To demonstrate KCI's Florida experience,the map below depicts cities and counties to whom we
are providing solid waste consulting services or have provided services in the past. KCI also has
national experience,with current clients in North Carolina,South Carolina,Colorado, and Kansas.
• Alachua County `
• Baker County
• Bradford County
• Brevard County • Glades County
• Charlotte County • Gulf County
• Calhoun County • Hardee County
• Citrus County • Hendry County i
• City of Deerfield Beach • Highlands County
• City of Dunedin • Hillsborough County
• City of Ft.Lauderdale • Holmes County
• City of Ft. Pierce • Indian River County
• City of Hallandale Beach • Jackson County
,1
• City of Hollywood • Leon County
• City of Indian Rocks Beach • Levy County
• City of Jacksonville • Manatee County
• City of Key West • Marion County
• City of Kissimmee • Miami-Dade County
• City of Lake Mary 0 Nassau County L
• City of Lakeland • Okaloosa County �` I
• City of Largo • Orange County
• City of Maitland • Osceola County low,
• City of North Miami Beach • Palm Beach County
• City of Oakland Park • Pasco County
• City of Plant City • Pinellas County
• City of Pompano Beach • Polk County
• City of Sarasota • Putnam County
• City of Stuart • Sarasota County
• City of Tallahassee • Seminole County
• City of Tampa • Sumter County
• City of Venice • Town of Belleair
• City ofZephyrhills • Town of Longboat Key
• DeSoto County • Town of Southwest Ranches
• Emerald Coast Utilities Authority • Union County
• Gilchrist County • Wakulla County
3
kess!er conSulting inc.
i'•r.J2tItr:FN 5?'.SC•'.ii1ti95
Delray Beach Quals 2014
Procurement and Contracting Accomplishments
KCI has helped our clients achieve some of the best collection and disposal rates and the highest
recycling revenue shares in Florida. Our firm is known for developing innovative approaches for
meeting our clients'objectives, including contract provisions that have set the standard for
procurements throughout the State. We know and understand the Florida marketplace and
industry players,and we have a team with the depth of knowledge to bring about measurable
results. The chart below summarizes the key results of recent collection procurements or
negotiations with which we have assisted.
Client Project Assistance Results
Hefid.rr County,R, > Collection RFP Y 20%reduction in residential rates
Y Added universal curbside recycling
FIII?st)oraugh County, FL v Collection bid Y 34%reduction in residential rates
Y Processing bid Y Est.$2.8M increase in recycling
Y Cart bid revenue
:o Largest single stream conversion in
Florida
c'ay West,FL v Collection bid Y Ongoing;new contact to include use
of RFID service verification and yard
waste processing
ke Mary, R. Y Collection RFP Y Ongoing;new contract to include
recycling revenue to City and use of
RFID service verification
Leon crtursty,FL Y Collection bid Y 30-41%residential rate reduction
v Disposal contract negotiation 15%reduction in transport and
disposal fee
i,ngDnat Key.f v Collection bid Y Ongoing;estimated 27%rate
reduction,conversion to single
stream
Collection bid Y 9%reduction in residential rates and
use of RFID service verification;est.
$182K increase in recycling revenue
r412-"n tee-County, <. ➢ Collection RFP
� Currently assisting with Y One of the lowest residential rates in
collection negotiations Florida ($7.45/unit/month)
Okali rsa CQuIlfy,FL Y Collection contract v 2.5%reduction in collection fees
negotiation i 5%reduction in transport and
Y Transport and disposal s disposal fees
negotiation
�die`:54Ic1,c:� Y Collection, processing, o Approx.26%reduction in annual
transfer station operation RFP contract costs
Southwest R ache:, FL Y Collection RFP Y 38%reduction in residential and
commercial rates
e, R Collection contract negotiation
➢ 15%reduction in residential rates
4
kessle-r cart,sultirig inc.
=*WJMVV'".,A'so.:•l".M
Delray Beach Quals 2014
On-Point Project. Experience
To further demonstrate the extent of our procurement project experience, brief descriptions are
provided below for several of the most recent and relevant projects. Our clients are the best way
for us to demonstrate our qualifications and experience;therefore, we encourage you to contact
any of the individuals listed below.
T{F
City of Key West, Florida
i GC t�C•�: :i!$' =' '7!), �•'illlZ'IC :'_+:C'i)!7L�E,+, (7�i)1 ��-�i' J C
Collection Procurement -
In follow up to the implementation of Master Plan developed by KCI to establish
the city on a pathway to Zero Waste and implemented by the City of ......................... �',
Key West, KCI is currently assisting the city with ITB for solid waste
collection services, and processing of yard waste and recyclables. KCI "..Ki-I did au uu Li an iirg.j01-,
initially worked with city staff to define key services and standards,and ora?he±vlat;t�_r P ati.zricl
then prepared an ITB and draft service contract that meets the city's si�`�I t "mot the-mru
needs and objectives. KCI participated in the pre-bid meeting,assisted process.
r.Immy weekiny
in responding to vendors' questions and preparation of addenda, and {:ommisS1'.011er
compiled a summary of the bid submittals. KCI is currently providing _Ke; MT((St,r'i,
technical support to the city as it makes its final decision. KCI also will ;
-----.__.___._.__._......... __._._....._._.__._...._......_.
assist with any final contract negotiations and with the service
transition,as appropriate. !
Town of Longboat Key, Florida
I.?Ct: J!iC1Il IC e31:{:lr ±'ubilC ,+bG!'?:5'L?lf'??{:iGr, t94 .,.'.,7.1'i3-1958
Collection RFP p.
KCI is currently assisting the Town of Longboat Key with a Request for Proposals
(RFP) for residential and commercial solid waste collection service. KCI is
developed technical specifications including three different service level options including single
stream collection of recyclables. In addition, KCI participated in the pre-proposal meeting, assisted
with preparing RFP addenda,and drafted the franchise agreement. KCI reviewed and evaluated
three competitive submittals,and provided a summary of price proposals.The town chose to stay
with 2-1-1 collection, but converted to single stream recycling using carts.Though still in
negotiation,the RFP process resulted in a 25%reduction in residential rates, and a 28%reduction in
commercial rates.
5
k.essler consulting irnc.
Delray Beach Quals 2014
+y
City of Lake Mary, Florida
I—n C'.' irXC:I.tin3!k7� C,. �f4iG'11age(407 585-14.[.x^.'
Collection RFP
KCI is assisting the city with a RFP for residential and commercial solid waste collection services.
Project work included assisting the City with identifying the primary goals and objectives to be
achieved through the RFP process. Based on these goals and objectives and a review of the city's
current collection system, KCI developed an RFP and draft franchise agreement for publication. KCI
provided techincal assistance with pre-proposal meeting, and development of addenda in response
to vendor questions. KCI is currently in the processing of reviewing five competitive proposals for
completeness, and will provide technical assistance to the city's evaulation committee including
preparation of price summary and a comparison of rates in neighboring jurisdictions for
comparative purposes,and participation in committee meetings. KCI will also participate in
negotiations with the selected service provider,and finalize the franchise agreement based on the
services and revisions requested by the city. Should a new vendor be selected, KCI may help ensure
a smooth transition in service if requested by the city.
City of Maitland, Florida
f_v!l'.'Of,,,. Sharor,!•tiSt'lr:!'J � Si;;1.i
,. 7i:I ci `!=.F
PiJif:;n.,.jjy!`,o y,
solid Waste Collection Procurement
MWTLA/�V
KCI assisted the City of Maitland with procuring residential and commercial solid waste collection
services. We developed the technical specifications for an Invitation to Bid (ITB)that included
pricing for three different residential service level options. In addition, KCI participated in the pre-
bid meeting, assisted with preparing ITB addenda,and drafted the franchise agreement.We
reviewed the six submittals received and prepared a price summary. KCI also assisted in presenting
the results to City Council and in pursuing an inter-local agreement with a neighboring county for
disposal. The city opted to stay with 2-1-1 collection, but converted to single stream recycling using
carts,and also implemented a service verification system through the use of radio frequency
identification (RFID). The ITB process resulted in a 9% reduction in service rates and an estimated
$182,000 increase in recycling revenue over the new contract. KCI continues to provide assistance
to the city during service transition though participation in weekly transition calls and facilitation of
communication between the city and both incoming and outgoing service providers.
6
kessler consuttin.q in c.
Delray Beach Quals 2014
Hillsborough County, Florida
Contact: M5.e Mend-fil, Couni.i.;A,*_ninisboto,-, 89813'1276-2:343
Johr.� Public Works
Arm M 0 0 a zVWV-M
Solid Waste }�,�� �� ���'
N4
KCI assisted with the procurement of solid waste collection services for the county's 250,000
households. After conferring with county staff to identify areas
for improvement in the existing franchise agreements and --- -- ----^ ^-----------!
evaluating new service level options, KC| developed RlBs for both
solid vxautecollection and recydab|es processing. These ''�?cumy|1uuout-ytoLh�
procurements resulted in a 34% reduction in residential cona,lm`�to..uJx,al[lC,c10'yl�/6 L"
collection rates and an estimated$2.8 million per year in ��.^�cdl�!vo�yud�rc,eryrou�
uu:;��luei:uoc..uxk|vobouev�c�
recycling revenue to the county. Final contra�sare estimated tm
�u^ri��aio.,oez�ey�ou|d.^
total $GDO million over 1Oyears. YlclorCr)st
Cnun1,yCommissioner
KC| is now assisting in implementation ofthe largest single roll- 8 M's bornoQhCnumly,yL
out conversion to cart collection of its kind in Florida, distributing
more than 5DO,D0O solid waste and single stream recycling carts.
K[| developed the bid for cart acquisition,assembly and
distribution, and also continues to assist throughout the service transition.
SeO*inCy)e County, Florida
[bntnct: N/8fl'onm '�mhnny^f��mz��5ofld�Vastr /407166 -2259 UXMY
CollectionAnol.ysis�,Service Procurement, and Rate Negotiation
K[| has assisted Seminole County with several residential �\
collection contract negotiations and with acompetitive y^--------~ `---------^
. \
procurement for one of its service areas when negotiations "KO iocon`/'risedofbigb|y
with the then-current service provider could not beresolved. ledicxlcdpro'lUanionda-Agtih/lte
VVe also helped develop a nonexclusive commercial franchise v�lliugoasu and�ndixz�outo
agreement. |n addition, activ�ieshave included conducting uieet�o��ua!oi���yitocfy��n,,
�x�ecnnyt�o�u/n'�
rate compahsmno,exa|uadngnnonth|yrepn�ssubmbtedbm '
-' B.'bmrl-Brggn
commercial haulers, and monitoring recent developments in nurowrEmvirovn,cotal
collection systems and procurements. 8orricepP0maurf,MuuoQcr
sennlnole County,Fl.
Procurement ofBmg/ /a6les Processing Services and Re-
negotiations
KO assisted with an RFP for recydab|es processing that resulted in a contract that has netted the
county upto$1OO per ton ofrecydab|es. Project activities included developing the contract and
technical specifications for the RFP, providing technical assistance during proposal review,vendor
meetings,and contract negotiations. KO subsequently assisted with extending the contract and
providing technical assistance during a recyclable materials composition study conducted by the
contractor.
7
kema|erspnru]t(ng Inc.
Delray Beach Quals 2014
Most recently, KCI assisted the county in negotiating changes to its recyclables processing contract.
The processor requested modification of the revenue sharing provisions for recovered fiber. KCI
assisted the county with analyzing this request,evaluated alternatives to the market index currently
used to calculate fiber revenue,and participated in contract negotiations to help bring about results
that were in the county's best interest.
Manatee County, Florida �.t=
C:71!'':yct: Mike Gar e, i. tURr jiflmrions,_"3,%J.''i`"i''r.. Director, (94.1) 791-8-81=
t �
Collection Service Procurement and 'Transition �
KCI assisted with an RFP for collection of residential solid waste,yard waste,
recyclables,and bulk waste,as well as collection of commercial solid waste. Project activities
included researching collection rates and contract provisions in other Florida jurisdictions,
proposing contract revisions, developing the draft RFP, providing technical assistance to the
evaluation committee, and assisting with contract negotiations. KCI also worked with county staff
during the transition from one service provider to two. KCI facilitated weekly transition team
meetings between county staff and both service providers and tracked compliance with the
transition schedule. The goal of the project was to preemptively identify transition issues and
develop action plans to prevent their occurrence. The project resulted in one of the lowest
residential collection contract rates in the State ($7.45/unit/month)and a seamless service
transition.
KCI currently is working with county staff as they prepare for expiration of these contracts in 2016
and begin to develop the next procurement strategy. _
'VU
Town of Southwest Ranches, Florida
?Cact: Keith Pr3llZ'-u j', O:':`32i" Tow.,.%�'ttori"ey, (954)71:3-76 'i
Fo'd9[I n'K3 7i5:
So id Waste Collection Procurement
KCI assisted Southwest Ranches with procuring residential and commercial collection services. KCI
initially conducted two town meetings to gain input from residents regarding the level of service
desired. We then developed an RFP that included options to convert to automated garbage and/or
recyclables collection. We also led the pre-proposal meeting, drafted addenda, reviewed proposals,
provided technical assistance to the evaluation committee,and assisted with final contract
negotiations. The RFP resulted in a 38%decrease in contract rates.
8
kessller consuffing inc,
Delray Beach Quals 2014
City 0f Tallahassee, Florida City of Tallahossee
oil,
Procurernent of Reryclables Processing Services `
KC| assisted the city with an RFP for processing residential `
recyc|ab|ey. Project activities included development oytechnical ^..Cl'' -with Cit.'i/,
specifications for the RFP customized to reflect the nature of ^`Daronubxs -osn!!odizsignificant
mu6ucoeui_-x,-`7on`�.'mbdwamFo
the city's residential recycling program, provision ofpotential auJ oo�ry�.s.l-aa/lthese
vendor information, assistance with addenda preparation,and cudearo'zKCl has ovonisitx"'�
participation in evaluation committee meetings. The resulting provided purooue|�cdyorvicmu
contract has enabled the city to convert to single stream `'iLb'`umatckxdprm{oeinasl
recycling and continue to receive substantial revenue for
nacyc|ab|en. yormerSVvUjrcctnr
C��}'ofT�U�buos�o.fL
<of�c�mn�'on�mctNego�o�ons
` /
KC| initially assisted the city with developing technical
specifications and the contract for an ITB for collection services. At the City Commission's direction,
KCI negotiated lower rates than initially bid with the sole bidder by identifying key factors that
would enable the vendor to lower the rate. VVe also assisted prior to and during the transition
period during which service changed from twice per week backdoor service to once per wee
curbside. The transition occurred with minimal complaints from the public.
More recently, KCI assisted with negotiating a three-year extension of the collection contract,which
resulted in a 15%rate reduction. At the Assistant City Manager's direction, KCI participated in
meetings with both city and contractor staff. We also provided technical assistance to the city
during a consolidation of services previously provided by both the contractor and the city's
collection crews.
Leon County, Florida
Lb t t Alan R weig, Veputy Co &n
Solid Waste Collection Procuoexncnt (io
KCI assisted Leon County with procuring residential and commercial collection services. KCI
prepared an |TB that included a draft service contract. The |TB requested pricing for three
residential service options: 1)subscription-based service throughout the entire service area,2)
universal collection throughout the entire service area, and 3) universal collection in the urban
service area and subscription-based service in the rural area. After series of public meetings,the
county decided to retain subscription-based service, but achieved a 30% reduction in service costs
through the |T8process.
9
keamlmrconsu]t/ng inc,
Delray Beach qwa|,aoz«
LOO
Okaloosa County, Florida �+r
Co ], cf: JChn Hofstroid, Pubjjc „tlorks().;r,2c.roi (85 0) 1-73. I �'
V ti�� A
Renegotiation of Collection, Processing and Disposal Contracts
KCI first assisted with developing a strategy for obtaining
solid waste collection and disposal services when existing -
contracts expired. Once a decision was made to F.: .-.s 1. �y in,arc v4iing,nn
renegotiate the contracts, KCI assisted with negotiations ai ai-dal and quailiia-U ass�iaC t'nt O:
and developed updated and revised contracts to meet the our soli* -."-,i;;rx s, r^: :r. nd cht
county's needs and objectives. Renegotiations resulted in se,.•ire rt�i:iir:;:.,eni:<,.recess ii", to
'._e?� rr...a;:ria_•
a 2.5 percent reduction in collection fees,a 5 percent rsrre t,b lily 01 Guir Solid Write Nunn."
reduction in transfer/disposal fees, and,for the first time, l:rn,es P.Curry
revenue sharing for recyclables. Former Cv��s�t.r.°i{lrrriarlstr�tcr
0kaioosa County,ri,
............................._.....__.......-_.._-, _..........................................
......
'r
City of Sarasota, Florida
i7i7L'G_iF.y,fcL't7 1A,10j;As O.rt'[: o". '1511-5101
f�IT- o F
Procurernent of Collectiort, Processing, and Transfer Services
Following a comprehensive evaluation of the city's overall solid waste management system to
identify opportunities to increase efficiency and cost-
effectiveness, KCI assisted with implementing the key - ---- - — "
recommendations. The primary task was conducting a
procurement process for contracted collection, processing, �.,i.�:r.,s .o:►war ince�:dibl.;�
and transfer services. Activities included developing the srarautl.,boclizm:.,f-t;°:_'WaM 1YO'21d;
technical specifications for the RFP and contract,assisting �'' `'I''C- -YuL�'"y;� cri;i_ai rol,
with the pre-proposal meeting and addenda, reviewing I)Oug Jefkoat
proposals and prices,and negotiating the final contract. The Pablk Works Directar
RFP resulted in a 26%reduction in annual contract costs, City uf'Sarasot a,FL
receipt of recycling revenue by the city, and processing of
yard waste instead of the previous contractor's practice of ...........-.................
- - ,-- -- ---
disposal of yard waste in a Class III landfill.
KCI then assisted during the service transition,which included converting from twice per week to
once per week collection of solid waste.
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kessler consulting inc.
Delray Beach Quals 2014
Resumes
Because of the importance we place on the opportunity to work with r
the City of Delray Beach, KCI has assembled a project team with
unsurpassed experience and expertise in solid waste service procurements.
Senior staff,with a combined 75+years of directly relevant experience,will be responsible for
project work. Individual team members have advanced degrees in environmental law, natural
resource management,or business.
Mitch Kessler, President of KCI,will serve as Project Director. His 29 years of industry experience,
combined with legal training, provide unparalleled experience in contract development and
negotiations. Mitch has final responsibility for all aspects of project work,and is ultimately
accountable for all services provided by our firm.
Robin Mitchell, Project Manager and Director of Technical
::r.:h;�n�bra:*f �s�,.•�° r•�
Services, has assisted with more than a dozen service .,i,. ca Mich :i.I's•.:oft•:ct6 ts,
procurements in the last year. Her 25 years of industry esp--cimlythe+oxtenc o resources
experience,and 13 years'of procurement experience enable c to assist Scminnlc
her to develop clear and concise procurement documents and `:ou aty iii c,►r cir'bru;."
contracts and to provide valuable technical assistance Robert Briggs
l-.dental
throughout the procurement process. 1'oz me-r Gnv ro
Serxe_,C` s R-1 anc-,yti rn; ag,er
.ti".r:nrl:•Iol+e C�r:t ity,FI,
Don Ross, Director of Operations, has more than 25 years' •
experience managing solid waste collection operations for
private and public sector organizations. He has managed
numerous collection-related projects including automation,single stream recycling implementation,
and the integration of advanced technologies in collection. Most recently, Don has assisted with
collection service transitions in Hillsborough County and the City of Sarasota.
Sarah Sanford, Research Analyst,specializes in strategic planning and service procurements. She
has directly contributed to more than 13 procurement
processes in the past year alone, including collection --.----.-.....-.---------------------- --------------------
procurements for Leon County,the City of Maitland'the Town r
`I have r�gr;::.t►is1 of r�s-►i:�.e fo:
of Longboat Key,the City of Key West, and Brevard County. Clio staff of :essl r consaiti..g
aria higi►i;r: on;►. nu:lief►tc
The expertise of our project team is complemented by KCI's odder;:�ovenarienzl or.r.•ivctt:
consultants and research analysts,with extensive research and sector entities s i:vitinl consulting
problem solving experience. Utilizing the unique strengths of ovi",rdsc in solid ifaste
each team member will allow KCI to bring about the most nianage.nent." Vlktrrut.i N.Smith
efficient results for the City. Forau,r Director
Uti i}i^s,Solid Waste
Pinellas Comity, 1.1
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kessler consulting inc.
571CJ.it1` 51✓.sY•:M J.".1,
Delray Beach Quals 2014
Mitch Kessler
President and Project Director
f%d�rtrxt7�T dtlr'Uf.;`on
Mitch Kessler has 29 years of solid waste experience
and has managed or directed more than 200 projects. University of New Hampshire, NH
His legal training and broad background in solid waste JD, Environmental Law, 1984
management and business make him a Project Purdue University, IN
Director who is an industry leader with the history and MA,American Studies, 1981
experience to deliver results for our clients. BS, Management, 1979
Mitch is a nationally recognized expert in the State University of New York, NY
procurement and operations of solid waste collection AAS, Horticulture, 1976
systems and materials recovery programs and
facilities,and is especially knowledgeable in collection
and market development issues as they relate to the SWANA Certified Recycling Manager
economic viability of solid waste and recycling SWANA Certified Composting Systems
programs. In recognition of his tireless efforts and the Manager
remarkable results thereof, Mitch was awarded
SWANA's Professional Achievement Award in 2012. SWANA Certified Instructor for
Recycling, Collection and Composting
Mitch is currently President of the Florida Sunshine
Chapter of the Solid Waste Association of North
America (SWANA). He also serves as an instructor for Aff l i(rtions and Leadershil)Rules
the Recycling Certification Course sponsored by Solid Waste Association of North
SWANA, and is a member of the SWANA committee America (SWANA), Florida Sunshine
that developed the Manager of Composting Chapter, Board of Directors (2005-
Operations Certification Course. current); current President;
Because of Mitch's special knowledge of state and membership#11575
national solid waste management issues, he has held a Recipient of SWANA Professional
number of leadership positions in the field. In addition Achievement Award,August 2012
to the affiliations and leadership roles listed in the Recycle Florida Today, Inc. (RFT), Chair
sidebar, Mitch served on the Technical Advisory
Committee for the development of Florida's (4 years), Board of Directors(8 years)
Registration for Recyclers Rule. He also served as a Florida Organics Recyclers Association
principal investigator for an FDEP-sponsored food (FORA),founding Chair
waste diversion study conducted by the University of National Recycling Coalition (NRC)
Florida's Institute of Food and Agricultural Sciences Florida representative for RFT I
Center for Biomass Programs and FORA.
United States Composting Council
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kessler consulting inc,
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Mitt* Kessler(cont)
As Project Director, Mitch is responsible for project success and client satisfaction. A few of the
recent projects that he directed are summarized below.
❑ Solid Waste Management Alternatives, Phase I,Charleston County,SC
Mitch designed and managed an independent audit of the county's waste stream and solid
waste management operations. The audit included an in-depth analysis of program costs
and systems including collection,waste-to-energy and landfill disposal, compost,and MRF
operations. Mitch directed research into emerging alternative technologies. Based on audit
results, program and system recommendations were developed for an efficient and cost-
effective integrated solid waste management program.
❑ Solid Waste Collection and Processing Service Procurements,Hillsborough County, FL
Mitch oversaw two procurements for(1)solid waste collection and (2) recyclables
processing services. After conferring with county staff to identify areas for improvement in
the county's existing collection franchise agreements and evaluating new service level
options, Mitch focused development of ITBs around improving efficiency and recycling rates
in conjunction with cost reduction. Bids received in response to the county's ITBs resulted
in a 34 percent reduction in rates paid by residents for collection service,and over$2.8
million per year in estimated recycling revenue to the county based on five year average
commodities prices. Final contracts are estimated to total$600 million over 10 years.
❑ Collection/Processing Evaluation and Procurement,Sarasota,FL
Mitch directed an overall system evaluation of the city's internal collection operations and
contracted collection, recyclables processing,and transfer services. This led to an RFP for
collection, processing and transfer services, as well as converting from twice per week to
weekly collection of solid waste.
Mitch has received the following industry awards:
• Professional Achievement Award,2012,Solid Waste Association of North America
• Distinguished Service Award,2008,Solid Waste Association of North America
• George Kirkpatrick Lifetime Commitment Award,2006, Recycle Florida Today
• Outstanding Contribution Award,2002,Solid Waste Association of North America
• Exceptional Leadership Award, 1997, Florida Organics Recyclers Association
Prior Employment History
• Organics Recycling Incorporated, Chief Operating Officer and Director of Business
Development
• Resource Integration System,Vice President and Director of Consulting Services
• Malcolm Pirnie,Inc.,Waste Reduction and Recycling Specialist
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kessler consulting inc.
Delray Beach Quals 2014
Robin Mitchell
Director of Technical Services and Project Manager
Robin Mitchell has 25 years'experience in integrated
solid waste management,with special expertise in 1 r.!'�ri.crl.Bdacrl[ro►�
program evaluations,strategic planning,collection University of Florida, FL
and processing procurements, rate analyses,waste MS, Environmental Science, 1988
composition and generation studies,and Kutztown, PA
recycling/waste reduction program development and BAS Environmental Science, 1978
implementation.
Sir��;�,le�rrer�t�if F,�iuc�!tioli
Her combined background in policy development and
practical application makes her especially qualified in SWANA Certified Recycling Systems
the areas of strategic planning, program evaluation, Manager, 2002
andregulatory compliance. _.................___.___.._......___._._...._____.............._......................
A few of the recent projects Robin has conducted are Affi iatious and Leadership Roles
summarized below. Recycle Florida Today, Inc., current
❑ Greening of Florida:A Solid Waste Board member and Communications
Management Roadmap,Tallahassee, FL Chair
Robin managed this ambitious project to Solid Waste Association of North
develop a new"Roadmap"to re-energize the America(SWANA), membership
state's waste reduction and recycling efforts. #57756
The resulting document provides a National Recycling Coalition (NRC)
comprehensive,forward-thinking, strategic
plan aimed at maximizing recycling in the Community Recycling, Inc.,Atlanta,
state. GA, Founder and former Board
member
El Strategic Planning and Service Procurement,
Sarasota, FL
Robin managed a project that first involved a
comprehensive analysis of the city's collection, processing,transfer,and disposal system.
Based on recommendations resulting from this analysis, Robin then assisted with a
competitive procurement for contracted services that resulted in a 26 percent savings over
the previous contract. In addition, city-provided garbage collection converted from twice to
once per week.
❑ Strategic Solid Waste Procurements, Durham,NC
Robin was KCI's project manager in assisting with a comprehensive evaluation of the city's
existing solid waste operations and contracts. Based on initial input from KCI,the city
immediately tripled the revenue it receives for recyclable materials. Based on other
recommendations provided by KCI,a competitive procurement for services yielded a
decrease in transfer/disposal fees, inclusive of construction of a new transfer station,as well
as a 50 percent increase in recycling revenue to the city.
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kessler consulting Inc.
Delray Beach Quals 2014
Robin Mitchell (cont)
❑ Leon County Solid Waste Strategic Planning and Procurements
Robin initially managed a planning project aimed at maximizing county recycling while
ensuring the future economic sustainability of the county's solid waste program. A
comprehensive overview of the county's solid waste system indicated modifications to
collection, processing and disposal services could provide increased diversion,while helping
to ensure the fiscal health of the Solid Waste Enterprise Fund. Robin provided direct
assistance to the county with implementation including a competitive procurement for solid
waste collection,which achieved a 30 percent reduction in service costs.
❑ Procurement of Solid Waste Collection Services, Brevard County,FL
Robin managed a project providing assistance to the county with a Request for Proposals
(RFP)for collection service. As a result of KCI's involvement,the county will receive
increased revenue for its recyclables. Robin also provided technical assistance to the
evaluation committee during the proposal review process.
❑ Procurement of Recyclables Processing Services,Polk County, FL
Robin recently managed a project to assist the county with an RFP for processing services.
The project resulted in a three-fold increase in the revenue the county will receive for
recyclable materials.
❑ Collection Procurement,Southwest Ranches,FL
Robin managed a project to assist the town with procuring solid waste collection services.
Following public hearings to identify the desired level of service, KCI developed an invitation
to bid that included three service options. The process resulted in a 38 percent reduction in
service fees.
Robin has received the following industry awards:
• Recycler of the Year, 2012, Recycle Florida Today
• Federal Environmental Executive's "Closing the Circle Award,"1996,for work to enhance
government affirmative procurement
• U.S. EPA Bronze Medal, 1995,a team award for implementing the "Recycling Means
Business" program
• U.S. EPA Office of Solid Waste "Team Excellence Award," 1995,for work on the Recycling
Market Development Task Force and "Jobs Through Recycling" initiative
• U.S.EPA Region 4 Bronze Medal, 1990,a team award for revising and redeveloping the
Regional model RCRA permit
Prior Employment History
• U.S. Environmental Protection Agency, Region 4,Waste Reduction Specialist
• Florida Defenders of the Environment, Executive Director
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kesslerconsulting Inc.
Delray Beach Quals 2014
Don Ross
Director of Operations
Don Ross has more than 25 years of experience
managing solid waste collection and transfer Agin rntif Edticration
operations for both private and public sector
organizations. University of Phoenix,AZ
BS, Business Management
Prior to joining Kessler, Don was the Solid Waste cttpplenientri1 Educatinn
Division Director for the City of Dunedin, Florida
where he oversaw the management of municipal SWANA Certified Collection Systems
collection operations for the city. Manager
Prior to moving to Florida with his family, Don held SWANA Certified Instructor for Recycling
a variety of management level positions with and Collection Manager Training
private sector waste companies, including 13 years Emergency Management Institute, MD
with Waste Management, Inc.,where Don was the FEMA Debris Management
Connecticut Market Area Director of Operations.
At Waste Management, Don was responsible for 3 .t rlicttrr.�as and Leutietr,rili 1i:31es
collection and hauling companies, 3 solid waste f�
transfer stations, 150 collection routes, and 250 Solid Waste Association of North America
employees at 4 operations serving Southwest (SWANA), Florida Sunshine Chapter,
Connecticut where Don had profit and loss Board of Directors(2006-2010),
responsibility for$60 million in annual revenues. membership#80177
Several projects Dan has recently conducted are Recipient of Chapter's Distinguished
summarized below: Service Award—November 2008
Recycle Florida Today(RFT), Board of
❑ Collection and Processing Contract Options Directors,Vice Chair
Analysis,Hillsborough County, FL
Don is managed a project to conduct two Pinellas County Board of County
bids for collection and processing services. Commissioners Technical Management
Project activities included identification of Committee,Vice-Chair(2006-2008)
advantages and disadvantages of collection American Public Works Association
service options, rate comparisons,
evaluating potential service modifications,
and multiple Board presentations. Final contract amounts are valued at$600 million over
the life of the contract. Additionally, Don is managing the county's implementation of single
stream recycling collection,the largest cart-based single stream program conversion of its
kind, including the procurement and distribution of 500,000 solid waste and recycling carts.
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kessler consulting inc..
Delray Beach Quals 2014 JO7z1 ``" '
Dora Ross (runt.)
❑ Solid Waste and Recycling Services Assessment, Deerfield Beach,Florida
Don managed a comprehensive assessment and strategic planning initiative for the city of
Deerfield Beach. The assessment included a review of all city-provided collection services,
development of a strategic plan,and the implementation of improvement
recommendations. Following the assessment and plan development, KCI helped implement
a full scale carted recycling program utilizing RFID technology to monitor performance and
reward residents for their participation, providing ongoing support.
❑ Collection System Analysis,Lakeland, FL
Don analyzed the city's existing collection system and prepared recommendations to
improve the economic efficiency of various aspects of the system. The analysis included
implementation of automated collection, conversion from twice weekly to once weekly
collection, changes to alley collection and recycling services, and possible franchising of roll-
off collection. As a result,city staff was tasked with implementing once a week automated
collection and a variable rate (Pay-As-You-Throw) program.
❑ Single Stream Collection Pilot and Implementation,Charleston County,SC
Don designed and implemented a pilot program to evaluate the benefits of single stream
recycling,and to determine the best approach for countywide implementation. Using radio
frequency identification (RFID)technology, participation rates were documented at nearly
70 percent. In addition, waste diversion increased by over 100 percent. Based on pilot
results, Don is now assisting the county with the planning, equipment procurement, and
implementation of a cart-based recycling program for 110,000 homes.
❑ Collection Service Procurement and Transition,Manatee County, FL
Don assisted with all aspects of implementing a new service contract following an RFP for
residential and commercial collection,which included transitioning from one service area to
two areas. Project activities included reviewing transition plans,developing a punch-list of
activities, and facilitating transition meetings.
❑ Collection, Processing and Transfer Service Transition,Sarasota, FL
Don assisted with all aspects of transitioning into a new service provider and new level of
service. City-provided residential collection changed from twice to once per week. Project
activities included developing and monitoring punch-lists for operational activities and
outreach activities,facilitating transition meetings with city crews and the new contractor,
reviewing the contractor's operational plans, and providing onsite assistance during the first
week of the transition.
Prior Employment History
• City of Dunedin,Florida,Solid Waste Director
• Waste Management, Inc., Market Area Director of Operations—Connecticut
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kessler consulting inc.
Delray Beach Quals 2014
Sarah Sanford
Research Analyst
Sarah Sanford specializes in strategic planning,service For,tiial Fsducutioii
procurements and contracts,and waste flow analysis.
Sarah has assisted with 13 procurements in the past University of South Florida
year alone. MS, Biological Science, 2011
University of South Florida
Sarah has more than 8 years of experience in primary BS, Environmental Science,2007
research, statistical analysis, and data management.
Prior to joining KCI,Sarah was a Research Biologist and Yupplernerital Education
Graduate Assistant at the University of South Florida.
SWANA Certified Recycling Systems
Several KCI projects in which she has assisted are Manager
summarized below.
❑ Solid Waste Collection Procurement,
Maitland,FL
Sarah assisted with the development of a collection service bid for the City of Maitland.
Through continuing dialogue with city staff,Sarah helped identify the city's primary solid
waste concerns and objectives. As a result,the final agreement yielded new program
elements for the city including cart-based single stream recycling with revenue to the city
for residential recyclable materials,and the use of RFID service verification.
❑ Solid Waste Collection Procurement,Longboat Key, Florida
Sarah is currently assisting Longboat Key with an RFP for solid waste collection services.
Through extensive dialogue with the town,Sarah developed technical specifications,
evaluation criteria,and price proposal forms for the RFP, as well as a draft franchise
agreement,and addenda in response to vendors'questions. Upon receipt of submittals,
Sarah will assist with the review and analysis of vendor proposals,and provide technical
support to the evaluation committee.
❑ Solid Waste Services Procurements, Leon County,FL
Sarah is the primary author of a collection services bid that included multiple options for
solid waste and recycling program expansion. Sarah provided support with bid evaluation
including review of vendor minimum qualifications and extended financial analysis of bid
prices. The collection bid resulted in a rate reduction of 30 percent and the implementation
of cart-based single stream recycling.
❑ Procurement of Solid Waste Collection Services, Brevard County,FL
Sarah provided assistance to the county with review of proposals summited in response to a
Request for Proposals (RFP)for residential and commercial solid waste collection services.
Residential services included collection of solid waste,yard trash, recyclables,and bulky
waste. Her project work included the development of an extended financial analysis of price
proposals, and a comparative price analysis with other jurisdictions.
Sarah Sanford(cont)
18
kessler consulting inc.
naative*, .bt�sc`.`—,
Delray Beach Quals 2014
❑ Strategic Solid Waste Procurements, Durham,NC
Sarah assisted with a competitive procurement initiated as a result of a comprehensive
evaluation of the city's existing solid waste contracts performed by KCI. Based on initial
input from KCI,the city immediately tripled revenue it receives for recyclable materials.
❑ Recyclables Processing Procurements,Tallahassee, FL
Sarah provided assistance to the city during the development of an RFP for processing
residential recyclables customized to the city's residential recycling program.She also
developed and compiled potential vendor information, and provided assistance with
addenda preparation. The resulting contract has enabled the city to convert to single
stream recycling and continue to receive substantial revenue for recyclables.
❑ Recyclables Processing Procurement,Sarasota County,FL
Sarah was the primary author of a competitive procurement for recyclables processing
services developed specifically for the county's unique recycling program, including
operation of a county-owned transfer station. Project activities included preparing
technical specifications for the ITB,assistance with the pre-bid conference and bid review,
and provision of technical assistance during negotiations. The county received three
competitive bids,and selected the incumbent service provider for contract award, based on
an estimated 30%increase in revenue. The county's contract also includes pricing for single
stream materials,should the county choose to implement single stream collection of
recyclables.
❑ Recyclables Processing Procurement,Largo, FL
Sarah is currently assisting the city of Largo with procuring recyclable materials processing
services,the most recent in a series of tasks though which KCI is assisting the city with its
transition to a city-wide single stream recycling program. Sarah facilitated the development
of an ITB designed to meet the city's objective of maximizing residential and commercial
recyclable materials recovery sales within a reasonable range of delivery. The city received
multiple competitive bids with pricing for residential and commercial recyclable materials,
with an estimated$233,000 in total annual revenue.
Prior Employment History
• University of South Florida Botanical Gardens,Graduate Assistant
• University of South Florida Department of Geology, Research Analyst
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kessler consulting inc,
Delray Beach Quals 2014
KCI .References
Provided below are several client references for whom Kessler Consulting currently is, or has
conducted solid waste collection or procurement services. We firmly believe that what our clients
say is what really matters, so we encourage you to contact any of the contacts provided below.
Provided with this summary of qualifications are reference letters from several of our clients, as
well as our two most recent company newsletters.
(Ity of Deerfield beach,'Florida tCAY.0.wart ota,Florida
Chad Grecsek,Asst Director Environmental Svs (954)420-5562 Doug Jeffcoat, Director,Solid Waste Division (941)329-6101
cgrecsek @deerfield-beach.com douglas.ieffcoat @sarasotagov.com
ii.ty of Fort Lauderdale,Florida s�ity.ti'F ilcriice,Florida
Melissa Doyle,Solid Waste Coordinator(954)828-6111 John Veneziano,Public Works Director,(941)486-2422
mdoyle @fortlauderdale.gov ieneziano@venicegov.com
City of Hallandale 8 . . s, ':r.; t Hi ISW �+,,h't e::?y,i•4s,,"'-
John Chidsey, Public Works Director (954)457-1300 Kim Byer,Solid Waste Manager,(813)272-5977
ichidsev @hallandalebeachfl.gov bverK @hillsboroughcountv.org
[amity^if,Hol.,Ywaod,Florida indian Fiver County,Florida
Sylvia Glazer,Director of Public Works,(954)967-4526 Himanshu Mehta,SWDD Director,(772)770-5112
sglazer @hollvwoodfl.org Hmehta @ircgov.com
City of Indian Rzt—c Cs fie.,ich,Florid a Lean A.zaintl,Fbiwid a
Dean Scharmen,Public Services Director (727)595-6889 Maggie Theriot, Dir.Resource Stewardship,(850)606-5380
dscharmen @irbcity.com mtheriot @leoncountvfl.gov
City a'f Kiss'Immee,Florida Okaloosa i;'owrity,Florida
Dave Derrick,Public Works Director,(407)518-2173 John Hofstad,Public Works Director,(850)651-7394
ciderrick@kissimmee.org jhofstad @co.okaloosa.fl.us
City of U-ake M;aq,Florida Man;ite;[:si:�nfy, Florida
Jackie Sova,City Manager,(407)585-1419 Mike Gore,Utility Department Director,(941)792-8811
isova @lakemarvfl.com Mike.gore @mvmanatee.org
..iffy of Ea,k 1is?:?!S,i ;,rid a . . .,t 9.1 Ji?rty,
Rick Lilyquist, Public Works Director (863)834-6040 Gary Bennett,General Manager (941)650-2079
rick.lilyouist @lakelandgov.net gbennett@scgov.net
City of 10a;*ianSO,d''ionda T'{,]wr uf'810ic:a;I',F'Ivrld a
Sharon Anslemo,Asst City Manager(407)539-6221 J.P.Murphy,Assistant Town Manager,(727)588-3769
sanselmo @itsmvmaitland.com imurphy @townofbelleair.net
iriibY of 13 ak!arid f'i4f M,Monde '•4JW.'!of L.ongboa:t Key,Florida
Ken Resor,Asst Public Works Director,(954)630-4458 Juan Florensa, Director of Public Works,(941)316-1958
kennethr @oaklandparkfl.org ilorensa@longboatkev.org
Cin ni'F ompa-i:u 8e,ar'h,Florida iwwn cf•5jD,j PwerA Haiti:;,,s,FL
Russ Ketchem,Solid Waste Manager,(954)7011 Keith Poliakoff, Former Town Attorney, (954)713-7544
Russell.ketchem @coobfl.com kpoliakoff @arnstein.com
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kessler consulting Inc.
iorc�a[�rc,n.�gn so�:�ennns
Delray Beach Quals 2014
Client Feedback
KCI is known for our ability to think strategically and to develop practical solutions to critical solid
waste issues. Our clients are the best demonstration of the quality and value of our services. In a
recent, anonymous survey, Kessler Consulting requested our clients to rate our knowledge and skills
and the client services we provide, using the following descriptions: Excellent, Very Good, Good,
Fair, or Poor. The tables below summarize the results of this survey. As you will see, 100 percent of
our clients rated our knowledge and skills and client services as either Excellent or Very Good.
hnn►►•Ied-c.lncl Skills of KCI! tit;l ff Excellent Very Good Good Fair Poor
Knowledge of the Solid Waste Industry: 940)b (30) 6% (2) I 0% (0) 0% (0) 00/0 (0)
r - - -- - - J -- - - —
Problem solving capabilities: 1 69% (22) 31%(10) f 0% (0) 0% (0) ( 0% (0)�
Presentation skills: — 71% (22) 29% (9) 0% (0) 0% (0)0% (0)
Clarity and Conciseness of Deliverables: 69% (22) 31%(10) 0% (0) 0% (0) ( 0% (0)
i
Project Managers'skills and performance: � 84% (27) 16% (5) I 0% (0) I 0% (0) 0% (0)
Client, Services � Excellent Very Good Good Fair Poor
Ability to listen and understand objectives: 62% (20) 1 38%(12) 0% (0) i 0% (0) 0% (0)
Responsiveness to our clients: — 78% (25) 22%(7) I 0% (0) 0% (0) 0% (0)
Professionalism of your KCI Project Team: 88%(28)
12%(,4,, 0% (0)0% (0) 0% (0)
fff.-•.._.._.........._._._.__........................._...._ _...._.___.__...-.._.___ _..-............•-_._--_._._.__.___ ._._'.______. _.•_._._..._. _-.__._._. _.........__._. . _-•_._..._......_.i
Integrity of KCI's staff: 88%(28) 12%(4) 0% (0) 0% (0) + 0% (0)
Overall opinion of KCI's client service: 81%(26) 1 199/b(6) f 09% (0) 0% (0) ! 0% (0)
21
kes•sler consulting inc.
Delray Beach Quals 2014
I low
ENTIRONAIEN TAL SM DEPARTMENT
Dear Sir or Madam
The Secvinole County EEnvim-nn-lental Semp'CeS Clepartt-nei)t OIMSior! of Sofid
WasLe h-n 5 rad Kessler Consuning'. inc. (KC;h pfrTq:lrml;rlg sarVIC'es over Uhle-- past,
%,Nlork ha,:; been z.oncentat d in the areas of perform ance
of our Snrdl Miter Rewvery Facility (ShIRF.). and mos', re-centiv
sup-proft for contn3ct hziuier collection ra. ,
nec,
.5ve beer extrernely plk-waseUl wth KO's work Offoxts, uaspeciaTy th;: -3XIST11 of
Go" ty in. c�u, efforts. KC!
w1sc! rcncs -wa-3'a-As- 110 assi!316- the Set-ninole n
conn-prised of highly de&aa!ed professionals, with ihie w-iiiincon
11 gmr?,is and dedication
to i'n',-met cur goals in spit-.-- :-j" narrow finie constra,in-Is. C',u r, i L-1(te; , 5 'V
I -- - : Nere
ccompleted in Une short t
irno, of leni JTc!,,p% Tha'J, d g 9 1,-)IF e
tC, I'Ns cruject
industry, "'I"enerrAl E.; ItS WaS eSS"
in,th e
We have enjoyed workir.r.; ;�,;Jflh flhiz team over -".he ixict an-id have renewed
co"IN(ract. knr the jup:-,, ,:,M V5,41, a3 we:!. if V;%l are. Interesteid in allsc.--ussing
cA their pef please feel frea 'Ll'aHl ime at i'41IT!
With hest m,,gards,
4L2-' ',
Rober-AA• BI-iggS, Jr.
R K 13JI r.,b r to
5011 M,V4 T LAKE MARI BLVD SANE'OU)I 1 3 FAX 1407 665-1011)
�& DEPARTMENT OF PUBLIC WORKS
ENVIRONMENTAL SERVICES
401 S.W.4th Street
City "f Deerfield Beach.Florida 33441
P IE IX IF I r. L D Telephone:(954)480-4391
C A 4 1.0 Fax:(954)480-4393
May 23,2012
Kessler Consulting
14620 N Nebraska Avenue
Building B
Tampa, FL 33613
To Whom It May Concern:
RE: Kessler Consulting
Kessler Consulting, Inc.was awarded a contract with the City of Deerfield Beach in 2011 via a request for
qualifications to provide the City with solid waste and recycling consulting services.
The Kessler Team,led by Don Ross worked with City staff to assess existing operations,establish baseline
conditions, and compare performance vs.industry standards and other similar sized operations as well as to
provide recommendations and a path for improvement through the development of a comprehensive operational
plan.
Kessler staff continues to augment City staff by providing their niche and specialty expertise in the solid waste
and recycling field as needed through the implementation of several aspects of the operational plan.
Throughout the entire process,the Kessler team maintained flexibility and professionalism even when the
direction and needs of the City changed. During these transitional periods,Kessler continued to ensure maximum
value was delivered to the City through their services.
Staff intends to request an extension of the original contract term in the near future so that the Kessler consulting
team can continue to provide the City with turnkey solid waste and recycling consulting services on an as needed
basis.
Should you need additional information regarding the services provided to the City by Kessler consulting,please
do not hesitate to contact me at c ecsek(i,deerfield-beach.com.
Since' rely,
f
Chad 7selk
Assistant Director of Environmental Services
0 Re nrlyd Paper
s NLOQ,
� . County Administrator's Office
eOIJHA
State of Florida
February 2,2011
Mitch Kessler
Kessler Consulting
14620 N.Nebraska Avenue
Bldg,D
Tampa,FL 33613
Dear Mr.Kessler:
Please accept our gratitude for the effort put forth by you and your staff over the past year.Your
service was invaluable in helping secure solid waste collection and disposal services for the
citizens of Okaloosa County.As you are aware,the county's two solid waste contracts were set to
expire in early 2011.The addition of your team was key in providing an impartial and qualified
assessment of our solid waste program and the service requirements necessary to ensure the long-
term financial stability of our Solid Waste Fund.The technical skill and professionalism shown
by you,Robin Mitchell,and others on your staff,proved invaluable throughout this lengthy
process.
With our new solid wash contracts in place,we've ensured that the county's solid waste
customers will continue to enjoy the excellent level of service that they deserve and demand.
Your leadership through this process played an integral part in securing several important
contractual elements as we enter the new contract term. These include:
Reduced collection rates for our solid waste customers
Reduced disposal rates
Revenue-generating"floor rates"for recyclable materials
Enhanced recycling initiatives for our franchise customers
a Enhanced curbside bulk pickup and yard waste service
Combined,these contract terms represent an incre;'we ir, the lcrel of service for our customers at a
reduced cost,while generating additional revenue for our enterprise fund for such worthwhile
programs as landfill closure and long-term remediation.
Again,thank you for the valuable service provided by Kessler Consulting and the positive impact
your efforts had on the citizens of Okaloosa County. Should the opportunity ever arise,Okaloosa
County would look forward to working with you and your group of professional consultants.
SIncerely,
�i �, C,
James D. Curry
County Administrator
.� Okaloosa County Administration Building
1804 Lewis Turner Blvd.,Suite 400
Fort Walton Beach,FL 32547
1850)651-7515-FAX:(850)651-7551
e-mail:jeurryfto.okaloosalLus
LiJ C L 1'elephone:843.958.4010
1' Facsimile:543.958.4017
jdawson akharlesioncounly.01-8
l.annie ilanrilton Ill,Public Services Building
JOSEPH DAWSON,I11 CHARLESTON 4045 Bridge View Drive
COUNTY ATTORNEY COUNTY NoIKh Charleston;South Carolina 29405-7464
SOUTH CAROLINA
March 1,2010
Mitch Kessler
Kessler Consulting,Inc
14620 N. Nebraska Ave. Bldg. D
Tampa FL 33613
Re: Metter of Recommendation
Dear Mitch:
I write this letter to recommend the services of Kessler Consulting Inc., to potential clients.
Charleston County hired Kessler Consulting Inc., ("KCI") in October of 2008 to perform a
comprehensive analysis of its solid waste program with the goal of increasing the County's recycling
rate and to establish the premier solid waste program in the Southeast. KCI has been meticulous and
insightful in identifying the strengths and weaknesses of the County's program. To that end, the
County chose to further its relationship with KCI by tasking it with developing a strategic plan to
create and assist the County with implementing an innovative,cutting-edge solid waste program for
the County. KCI has performed most of this work under my direct supervision.
KCI's focus at the County is aimed at.maximizing recycling and minimizing the need for the kuidfill
as the primary disposal option. KCI successfully recommended innovative approaches for system-
wide changes to the County's solid waste program that immediately increased operational
efficiencies and resulted in significant cost savings to the County. KCI has been invaluable in
assisting my office with reviewing and negotiating contract terms and provisions with prospective
vendors that have limited the County's liability and created efficient public/private partnerships
within our community.
KCI is a. premier solid waste consulting firm. I find KCI's work to be superior, timely, and
extremely thorough. The KCI staff is professional, knowledgeable, efficient, and KCI has
demonstrated a dedication to helping Charleston County beyond a consultant/client relationship. I
am particularly impressed with KCI's ability to communicate complex ideas and concepts simply
and plainly. KCI has done a great job communicating with all levels of local government to include
the media and the public. Based upon KCI's standards of excellence,I would highly recommend
your company to any organization looking to redesign or enhance its solid waste program.
Sincerely, ..
N"
Jo eph Dawson,III
Charleston County Attorney
an=uclrarlcscaicaun rp.or;;
�, t a.f
15V Bay?aim Boule ara Indiar Rocks Beach, Pcrida 3:1785 .Corr;
City G.erA Put;' Sorlte B•iilliny P'arnrg 'Zc^irry
(72?'595-7u17 (7?:)51792C,4 :7211595.q80 (7?'� } _l.�4 �7?7}Sf�C4.94
"+tom c7J.".'6_--45 7(Fax) (727)595-A-t7 r,raK (727)59'F 37;Fa.i (7;7 E_ 5S"Fax) (727)59-4.53(F.'-
July 29,2010
To Whom It May Concern:
RE: KESSLER CONSULTING,INCORPORATED
This letter is being written on behalf of Kessler Consulting, Incorporated.
The City of Indian Rocks Beach recently had the firm of Kessler Consulting, Incorporated
perform a Solid Waste Collection System Analysis.
Within the scope of the contractual requirements, Kessler Consulting, Incorporated was tasked
with providing consulting services that included but were not limited to: Ordinance review,
service levels, service locations, standardization of containers, fleet replacement schedules,
equipment maintenance, health, safety and risk management, operating budgets, application of
new technology, intergovernmental coordination of services, staffing levels and long term
planning.
Kessler Consulting, Incorporated provided exceptional service and industry specific knowledge
for the aforementioned contract with the project being completed in a timely manner and within
budget.
This office attributes the high level of professionalism and quality workmanship to personal
involvement and work ethic standards.
In closing, it is a pleasure to work with consultant of this caliber and the City of Indian Rocks
Beach envisions a continuation of such a fine working relationship.
Should you have any questions or require further comment, please feel free to contact me.
Ally, N ROCKS BCACH
charmen
Public Services Director
cc: Calvin Warren.Community Services Supervisor
Pile
7� 11
.-ANATEE COUNTY
April 14, 2008
Mr. Mitch Kessler
Kessler Consulting, Inc.
14620 N.Nebraska Ave., Bldg. D
Tampa,FL 33613
Dear Mr. Kessler:
Please accept our sincere thanks for the tremendous effort that you and your staff put into
the Manatee County solid waste hauler contract negotiations. The insight and experience
that you brought to this process was invaluable. Equally important was your
professionalism. You successfully developed the synergy necessary to complete this
project on time and with an outcome that exceeded our expectations.
The results of this negotiation process speak for themselves. The waste hauler contracts
will provide Manatee County with reliable service at a much lower cost than could have
been achieved without your efforts. On behalf of our citizens and solid waste customers,
please accept our sincere thanks.
We look forward to working with you in the future.
Sincerely,
Ed Hunzeker
County Administrator
Copy to Board of County Commissioners
Dan Gray, Director,Utilities Department
County Administrator's Office
Mailing Address: P.O.BOX 1000.Bradenton,FL 34206-1000 Street Address: 1112 Manatee Ave W..Bradenton,FL 34205
PHONE: 941.745,3717 FAX: 941.745.3790
wwt%•.nn,nwnaiee.org
AMY STEIN * GWENDOLYN BROWN , JANE VON HAHAIANN ' RON GETMAN DONNA HAYE.S ` CAROL WHITMORE JOE MCCLASH
District 1 District 2 Distrivr 3 District 4 District 5 Distirict 6 Disiric•t 7
Kessler Consulting, Inc..
2014 RATES
Labor: KCI typically works on a time-and-materials basis to deliver the greatest value to
our clients. Based on our competitive rates and our staff's senior level expertise,
the KCI Team provides the greatest value for your investment. The rates
provided include all overhead and direct and indirect costs. All expenses (travel,
copies, postage, etc.) will be invoiced at cost without markup. KCI invoices
monthly for work completed, and payment is due upon receipt of the invoice.
POSITION RATE
Project Director/Principal $140-$185/hour
Project Manager $125-$140/hour
Senior Consultant $100-$125/hour
Consultant $80-$100/hour
Research Analyst $60-$80/hour
Administrative/Technical Support $35-$60/hour
Expenses: All expenses (travel, copies, postage, telephone, etc.) will be billed to the
client at cost without markup as per Sections 112.061 (7) and (8), of
Florida Statutes.
mktg\proposal mat'Arate schedule12014 Rate Schedule-Range Kessler Consulting,Inc.
consulting kessler
i
innovative waste solutionS • . .
r - f
Aphi 2014
Volume 14ftsue 48
insideS . .
- � -■ • _ r - - •a- ar a
Peter Engel,who` as previously been with KCI for more
Client Updates than ten years,will be rejoining us and opening our new
office. Peter brings more than 25 years of solid waste
consulting to KCI and is familiar with many of our clients.
Mitch Kesslet is'delighted about Peter's return to the
KCI family and the expanded services we can offer rn the
Northeast."
In addition to the Portland area office. Peter will be
NewAssignmerts involved with a number of KCI's existing clients. Peter's
Briefs News skills and experience cover a broad range of technical
KCI • . . and analytical disciplines, including procurements and
contracting, financial analyses, collection time and motion
studies, market surveys, demandisupply projections for
recycled materials, and process design and equipment
specifications for recycling and composting facilities.
Consultant of'L"he Year In addition, he is adept at utilizing GIS,database, and
spreadsheet software to model. evaluate, and forecast
integrated waste management systems-
Peter received his master's degree in Resource
Management and Administration from Antioch University.
innovative waste soltitions He has been involved in waste since his college days
14620 N.Nebraska Ave when he ran a campus recycling program, and his work in
Building 0 organic farming led to a passion for composting. He and
Tampa.F-1-336 13 his partner Lyra reside in Freeport Maine and have three
Telapnone(813)971-8333 grown daughters wdh whom they spend many happy
weekends. His other interests include home brewing.
Fax(813)971-8582 playing guitar and hammered dulcimer, creative nutritious
cooking, and experiencing the diversity of world-culture
and nature.
Permission is grantee ir,reprint
any..
in whole aa in par[. 'oil
PrinLm on 110/6 recycled paper
AAA
C lm
ient bpdates
Alabama, Ohio, and Missouri City of Boulder
KCI is assisting clients in KCI provided the KCI also
Ohio.and Miss•mm with CC with its final report of the zero completed a
Y that was
waste evaluation stud
collection equipment pilot testing, I transfer station feasibilii stud
specifications, and s=election. All conducted. The study evalu ates Y Y
solid waste is local and therefore the efficacy of the existing waste nor the .
it's important that proper testing and diversion system and identifies ;sonvi Ile.
verification is conducted to insure suture alternatives for achieving the The study
the best equipment is chosen for City's zero waste goals over a 1 evaluates the
your job. year planning period. feasibility of one or two transfer
stations to serve the City, its
Ifranchised haulers, and the
beach communities.
City of Deerfield Beach
KCI completed an audit of carted
commercial and multi-family
recycling accounts for the Hillsborough and
The audits Surnter Counties
provided a snapshot of today's
recycling program characteristics, KCl is currently assisting
and will allow the City to correctly ijosoorough and Sumter
bill for the services it provides. nunti.es in the compilation
KCI also trained City personnel to and annual reporting of waste
conduct similar audits internally on generation and diversion data as
Chatham unty an ongoing basis. required by the Florida DEP.
Co
L 4C on Jo Ty )N(',-KCl
completed a composition study of
wastes collected at the County's 14
convenience centers. The study
included hand-sorting mat=erials � o of Longboat
from garbage compactors as well
as visual audits of bulky waste roll- !(CI is assisting „ t
offs. The study revealed substantial the Town of
opportunities to increasa waste
diversion—about 40%of with p r rocua ring garbage . o Key
consisted of materials currently residential and �r
recycled in the County. 01 w..+*
commercial
waste collection
services.The
City of . RFP included service options
such as once versus twice
KCI is currently + 1 per week garbage pickup,
completing a project 21' iF and single versus dual stream
to assist the City recycling.
-.r•;; with
a transfer station
feasibility plan. As the City projects
Ifor future population and business
growth, KCI is helping to establish
new parameters to accurately
Iprepare for its future waste transfer
needs.
2 j April 2014
New i
Assignments and About
The City r4 St. Cloud has asked KCI to perforri an ;; ,r.n(j the
analysis of t!ie City's so!id waste and recycling transfer S'a:r ; R,l;:� y,,,=I ; St,.r.m.-VI
and processing serAcas. Tile swdy w!i help the City Ch;-.t-:n;;N i and also
With its future.tanning strategies. n:.��. r._-. ;::e .• :;ng Lessiuns.
N?.;;,1 ;..cr ere-lor for a
•k.
.+�-•.. '.� The City of 5tiiart eel st,�d! waste :y"r f`!+.:;'S i:�'•on :-tolle tions ntj :its':
CI to_nerforn a
characieriza4tJorstudy. k!`�vr i^:,i 3rt'li? l.i?G' +`�J3t.01..i£s:'j
'.��i•' �:+:i:. 2i,.':_� .`1•j�_..:f;� >>,n� .,tai �� ;:�i�.'E:°y
The requested KCI to assist with research `!� ' ;r+ r cr�r' �:'rr in Burkett
regarding Class I;•.'disposal serAces. On an unrelated Collectiol
project, KCI is also part of a team assisting the City with %Y'� �•r: :u;?!i to Aud;t."
a fleet managemeni study as.1 relates to the City's Solid
n�+r•r:ssr�wr.
Waste Cepar mini. s . `:� ;; .:. _..::rL ..;...;? ,r asked
Jay
Hillsborough Coats, has as!•,ed that KC'-continue to
assist the County w h additional project manugernert Manage rr)�,-rt.
and technical assistance by providing ongoing system-
wide program management as a result of the new 10- 'V'!'t: du};: '':= °.V :u
year coiiacticn and;processing contracts. T.allah 3ss:ar==, P.,rV
=' 'KCI is part of a project team that is assisting
A&M University with rec}losing program improvements. Dar, s ,w ;;.--C
� c Ros war!��s.;:,.. ,; ...,,,,;' lirlq
F 1undtal,!a+ 1ji
KCI is part of a project team assisting the as* E =..
Emirate with assessing its current so!id waste Burke 5:'.°??.; 1$.'::' .�a'oosa1
managarnent system. As part of P.13- se 1, KCl is assisting
with the design of a countrywide diversion$irCategy t0 �'``''r�'r`'"•� ��`'� :� u+'!*y-r! r�t+r
'. o als")`:V.-1+. y^ f-!}-,F. ^>apf) er1,dV 3+J'ry
achieve a naticn�.+i goat of 38/�diversion from lardfiiling.
To assist the client in modernizing the solid waste syelern E%- &r;t :into: stands d;
'r the project team is developing recommendations that will -e
include state of the art materials processing infi-astruclure
for recycling and organics,poNcy development, National
comprehensive education and outreach,and a modern Waste&Recycling
coilleaion system.KC!is expected to also assist with Association
program irnplementaticiri in Phase il.
NeWS Briefs
w4 Mary Yewrgan, rDEP's
Southwest District Director, .;
present-KC!with the Rec fc!ing +�
' Recognition Program Honor for
our outstanding recycling efforts,
We recycled more than 36%of
' our solid waste through waste
reduction, reuse, recycling, and r
composting. KL!believes,hat
it is important to'walk the talk"
wFer.it comes to v.-as' reduction The West Coast Branch of the American
7 and recycling and practice what Public Works Association presented
we preach. ;;illsborough County with the Project of trio
Year award on which KCI was the consultant.
31 April 2014
KCI is Selected as
Consultant of
the Year YY
_ We are the proud recipient of the Consultant of the Year award.
The American Public Works Association (APWA) West Coast
Branch presented us with this special honor reserved for the
elite of Public Works Professionals, Projects, and Vendors.
The City of Indian Rocks Beach Public Services/Solid Waste
Department nominated KCI for this distinct award. They said
that"what sets KCI apart from other consultants is that they
focus solely on solid waste management systems and issues.
By positioning solid waste as their sole niche specialty, KCI
has grown to become the authority for these issues in Florida
and beyond." KCI's team is known by their public and private
clients to be "seasoned industry veterans and experienced
(Mitch Kessler,KC!'s President receiving the award from waste professionals . . . known throughout the Southeast for
BrandiAllegood,APWA West Coast Branch Chair) their integrity, innovation, and attention to detail.
ke_s ler c.ansulting inc.
C2
14620 N.Nebraska Ave.,Bldg.D
Tampa,FL 33613
1988 - 2015
25
1 i`vou a.4iz i0 Ixcx%w;th:s new3leve
.,ectr^jrir:aiilp pleave:•mail us'it
Wrth4,("r1eire
o nipan r name eria(+nail-icry-is a;o
Yui':I:?GPt ve t.ie i-exi ed-I'm of
I
irr w3iave tiny s`a#octrW im-Ay.
■ ■
F:.essfer consulting Inc.
innovative
innovative waste solutions a newsletter for clients and friends of kessler consulting inc.
December 2013
Volume 1411'ssue 47 The Net 25 Years of
Innovative Waste Solutions inside . . d _.
'Ale started 2013 with a look back at our first
25 years and with gratitude tc our clients for the
opportunih, to provide them with innovative solutions
Client Updates
KCI Gut and About o their solid waste challenges.
As 2013 comes to a close, to have developed Florida's KCI is committed to making
we'd like to share our vision roadmap to achieving the collection safer, more pro-
and our promise for the next state's aggressive 75 percent ductive, and more efficient
25 years. recycling goal. by applying our knowledge
of new technologies such
News iBnefs The public increasingly To meet these challenges, as automated collection
New Assignments expresses a desire to live we will continue to identify, systems, RFID technology,
The Next 25 Years (Cont! green,and as public aware- explore, and promote the use and clean burning CNG and
ness of climate change and of cutting edge technology. hybrid vehicles.
its causes and effects grows, KCI will maintain our position
our industry will be expected in the forefront of change to Today, KCI clients such
to contribute to potential ensure our clients benefit as Charleston County, SC,
solutions. The now familiar from the latest technological are regularly recognized as
Happy Holidays mantra, "closing the loop"will advances. For example, having the most advanced
evolve to include the broader today we are part of a solid waste management
concept of sustainable solid project team developing a programs. By improving
waste management. Already, mixed waste processing operations and applying new
Kessler Consulting.inc. KCI has worked with Key facility capable of processing technologies,the County has
innovative waste solutions West in developing Florida's 225,000 tons annually with doubled its recycling rate
first zero waste program, and an 85 percent diversion goal. while reducing its solid waste
14620 N.Neoraska Ave currently is working with the When open in 2014, this management budget by a
Building D City of Boulder, CO on its facility will be the first of its third. Our clients can count
Tampa.FL 33613 zero waste initiative. kind east of the Mississippi on us to keep them at the
Telephone f813)071-8333 River. The operation will industry forefront and help
Pax(81 3)971-8583 We anticipate that include organics processing maximize their results.
communities will continue using anaerobic digestion to
www.kesconsLlx com to experience increasing produce green CNG,which Technological advances
pressure to conserve landfill will then be used to fuel the carry implications for
Permission is grdniea io iepnnt space by seeking new and collection fleet. programming as well. Just
any portion of this newsiatter enhanced alternatives to as the Internet brought a
m,whole or in part disposal. State and local We will continue to new avenue to communicate
Printed an 80%recycled paper governments will continue to advance the science of with the public,the growth of
push boundaries, enacting collection through both social media will require new
more stringent laws and our contracting efforts and approaches to keep custom-
setting ever higher targets operational support for our ers connected, informed, and
for recovery. KCI is proud client-operated programs. engaged.
Continued on page 3
C I e n t Updates
City of Boulder ■■ Pinellas
KCI's project team is working with As part of the City of Largo's KCI assisted Pinellas County with
the C:it�, :A H:.:= di evaluating transition to single stream improving their Cutting Waste at
the progress of its zero waste recycling, KCI assisted the Work(CWW)program, designed
program.We are also developing city with a bid for recyclables to assist local businesses with
and analyzing potential future processing.The city intends to implementing a waste reduction
initiatives to further assist the city in award contracts to two vendors, and recycling program. KCI
achieving its zero waste objective. which offered revenue of benchmarked the effectiveness of
approximately$35/ton for single CWW program tools and provided
City of Deerfield Beach stream recyclables and$100/ recommendations to increase
ton for commercial cardboard in business participation.A staff Waste
The City of Deerfield B;,. has today's marketplace. The city Assessment training program was
been recognized by the Broward expects to increase both tonnage also created.
League of Cities for best eco- and revenue as a result of the
friendly and sustainable initiative
transition to single stream. Sarasota County
with their"All In"recycling program.
KCI assisted with the design, City of Tallahassee - C o:t+,: executed a
procurement, and implementation of recyclables processing agreement
the city's recycling program. The as the result of a successful 1713 lai,assee
engaged KCI to perform waste process with help from KCI. The
City of reduction training events for key new contract results in about a
employees as a part of the City's 30% increase in revenue, yielding
With KCI's assistance, the Stan`.Thinking About Reducing, an estimated$1 M to the county
successfully Reusing, and Recycling annually for residential recyclables,
completed an RFP process for (STARS)program. Workshop
transfer/disposal and recyclables participants received resource Town of Belleau
processing. The final contract materials containing strategies
negotiations resulted in a for implementing the city's Waste KCI recently assisted the Town
decrease in transfer/disposal fees, Reduction Policy. o' BeJleuir with an assessment
inclusive of construction of a new of its collection operations,
city transfer station. The final including recommended areas
processing contract negotiations Hillsborough County for improvement. The goal of
resulted in approximately a 50 the project was to create a more
percent increase in recycling KCI performed an operational modern collection configuration
revenue to the city. analysis of -: ,uorough Cour*,,, while continuing to provide high-
transfer station operations network. quality service to residents. The
City of Indian Rocks The analysis included physical study revealed that automated
audits at three separate sites to collection would be a perfect fit for
KCI assisted the City of India. assess inbound and outbound the seaside community, and could
Rocks Beach with outreach and transfer operations, disposal, and provide more than$100,000 in
education for its new cart-based network integration. annual operational savings.
collection system and with cart
implementation guidance. For the -
city's 2,300 curbside dwellings.
KCI successfully coordinated the Out ! 1 f
assembly and distribution process°
in less than one week.
At-:'he United States Cori•-uence a Mayors flurticipal
'Msta lVlarEa erg^ ;EtAsSar:atien Fal;Summit held In
Indian River County Tampa, ... ..,. ., .. r,pe;;ed the s,nnterenc;a V4•rti', his
`Charting a Path io Susta;nabriity in the 21st r:sentury.
KCI conducted a composition study nreseotalion. At the same coweilence. Don floss
of recyclable materials collected �� cresented "Infinitus R,�nexabla Energy Park.'
in t River County and
processed by ReCvrnrnur,i,y. The I Miriam Zirnrns was :ntervrY we, ., and provided technical
results will be used to adjust the uppoii in a racer►2 3mcly'3 Ways to Improve Your
recycling revenue formula in the Waste Uiv.srsl`in the 3uilr•'.ngs publication hltp.,7
processing contract Juviw f•uililnc�s,orr�rzrtitie-dstaiis/a trc Sidi IGc6itltlQf3-
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2 1 December 2013 s
New t News Briefs
Assignments Our hearts go out to
who lost his
KCI is part of a team selected by Alachua father, Joseph Ross, on
Y to assist with its public education November 12th. We all
campaign to increase waste reduction and know how proud he was of
recycling participation. Don's accomplishments.
Our thoughts are with Don
The r•f Jz vPti i,vill has contracted with and his family at this time.
KCI to conduct a transfer station feasibility nrr, R o s= was elected
study. •<-� WASTEC
/ to the Waste Equipment
Technology Association's
The City of Lake Mary selected KCI to assist Board of Governors.
with an RFP process for solid waste collection
40 services,which will include working with city
staff to discuss industry trends and identify any A Message
desired changes in the new contract.
The .f 5arasnt requested that KCI From Miriam
conduct a transfer station needs assessment, s;11an 0, XP
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as well as assist with evaluating a conversion Ai ant G areas?cancer
to single stream recycling collection and sorwovor in June 20 I , i bvas
processing. d*oricseu wit' a i✓rand new
V)rice: We were 31—**Pd `
KCI was awarded a contract to conduct a soc.;,t'arined tc saw th!3 r
solid waste utility rate study for the least In Septernber, do wrs
Wilmington, NC. re roved,and
pert vi 1'iY flcl me end replaced
C11:01.on nrunty. No- selected KCI to conduct rnl: left.hip After rnree weaks of rehab,hlm o
a waste characterization study of materials in � o-stcrl, i:a :�1,rsntlnuing rehab at home It's
U collected at the county's twelve collection a long recove.y period, bi-i I iocP.fanriary to
centers.
belay back.at%vcrk and seeing you ail in 20,i4
Ac=arctir„:c th surW.;ns, i am a urad
c ouldn t heir?dcoroa it wlthuct all of ih9 suppoii
The Eineraid Cu.: _tilit,es Author+ has e:td prayer frig?:myfarvy,fneri7 .
W � asked KCI to provide technical assistance in c:,.iir"_aphis. Uf.:s good "hank ycu'
es+ the design and implementation of a biosolids
composting facility.
Manatee County enlisted KCI to assist www kesconsult com
with initial planning prior to expiration of KCI is pleased to announce the launch of our
its residential and commercial solid waste new website,designed with a fresh new look
collection franchises. and user-friendly navigation, updated w i` *-e
latest information about our services '.Pie hope
that you will enjoy browsing,our new site
Continued from front
The Next 25 Fears of innovative Waste Solutions
Amidst these technological Regardless of what changes We want to again express
changes, we will increasingly the future holds,we guarantee our gratitude to our clients for
recognize the importance of that KCI's dedication to our clients our first 25 years. The next 25
25 public/private partnerships in will not change. We commit to years are sure to bring exciting
achieving society's solid waste never missing a deliverable, nor new challenges and ever-higher
EXCELLENC management goals. KCI failing to produce results that levels of achievement for us all.
pledges to continue bringing add value to your programs. We invite you to join us on the
honest and accurate analysis, We promise to continue our next leg of our journey,for as
plus innovative ideas and commitment to help our clients the saying goes, "The best is
strategies to the negotiating identify practical, sustainable and yet to come!"
table in order to achieve a cost-effective solutions for the
win-win for our clients and their betterment of our communities Have a safe and happy holiday.
contractors. and our environment. 7111 ,.�s,
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3 1 December 2013
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Shani Krufjac,Lisa Lamppert,and Carrie Coffman. Seated:Miriam Zimrns. Not pictured: Nikki McNew and Maureen Schaefer.
keiSIer consulting inn.
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14620 N.Nebraska Ave.,Bldg.D
Tampa.FL 33613
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MEMORANDUM
W
TO: Mayor and City Commissioners
FROM: Louie Chapman, Jr., City Manager
DATE: May 7, 2014
SUBJECT: AGENDA ITEM SP.4- SPECIALIWORKSHOP MEETING OF MAY 13,2014
NOMINATION FOR APPOINTMENT TO THE DELRAY BEACH HOUSING
AUTHORITY
BACKGROUND
The term for Mr. Guam Sims, regular member on the Delray Beach Housing Authority, expired on
March 6, 2014. Mr. Sims will have served one (1) full term, is eligible, and would like to be considered
for reappointment. Nomination for appointment is needed for one (1) regular member to serve a four
(4)year term ending March 6, 2018.
Per Florida Statute, Chapter 421, an appointee may not be an officer or employee of the City. The
following individuals have submitted applications and would like to be nominated for
appointment:
(See Exhibit"A" attached)
A check for code violations and/or municipal liens was conducted. None were found. Voter
registration verification was completed and all are registered. According to Florida Statutes, members
are appointed by the Mayor and ratified by the Commission. However, at the City Commission meeting
of June 5, 1991, a consensus was reached whereby each Commissioner would, on an informal basis and
according to the rotation procedure, make a recommendation to the Mayor as to the Housing Authority
appointees.
Based on this system, the nomination for appointment will be made by Commissioner Frankel (Seat#3)
for one (1) regular member to serve on the Delray Beach Housing Authority, for a four (4) year term
ending March 6, 2018.
Legal Review: This item complies with the City's ordinances.
Finance Department Review: No recommendation. There are no operating cost implications.
Discussion: This item is before the City Commission for nomination for an appointment to the Delray
Beach Housing Authority Board.
Operating Cost: N/A
Timing of the Request: N/A
RECOMMENDATION
Recommend nomination for appointment of one (1) regular member to serve on the Delray Beach
Housing Authority for a four(4)year term ending March 6, 2018.
DELRAY BEACH HOUSING AUTHORITY
EXHIBIT "A"
Philip Friedman Finance
Guam Sims Incumbent
Morris Weinman Retired
Alan Weitz CEO Financial Banking
DELRAY BEACH HOUSING AUTHORITY
4 YEAR TERM
600 N. Congress Avenue, Suite 310B
Delray Beach, FL 33445
06/13
TERM REGULAR MEMBERS
EXPIRES
07/14/2016 Joseph Hepp, Chair
Unexpired Appt 10/21/08
Reappt06/19/12
07/14/2014 Marcia Beam
Unexp Appt 10/04/11
07/14/2014 Sylvia Morris
Unexp Appt 07/10/07
Reappt07/06/10
07/14/2017 Gaston Joseph
Unexp Appt+4 yrs.05/21/13
10/27/2015 Christel Silver, Vice Chair
Appt 11/6/07
Reappt10/04/11
03/06/2014 Guam Sims
Unexp Appt 10105110
07/14/2014 Choli Aronson
Unexp Appt 05/19/09
Reappt07/06/10
Director: Dorothy Ellington
Contact:Jackie Fernandez 272-6766 X-18
jfernandez@dbha.org
Housing Authority Fax 278-4937
272-7352
S/City Clerk/Board 13/Delray Beach Housing
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MEMORANDUM
r
TO: Mayor and City Commissioners
FROM:
DATE: April 16, 2014
SUBJECT: AGENDA ITEM WS.1 - SPECIAL/WORKSHOP MEETING OF MAY 13,2014
PUBLIC COMMENTS
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MEMORANDUM
W
TO: Mayor and City Commissioners
FROM: Lula Butler, Director of Community Improvement
THROUGH: Louie Chapman, Jr., City Manager
DATE: May 5, 2014
SUBJECT: AGENDA ITEM WS.2 - SPECIALIWORKSHOP MEETING OF MAY 13,2014
AID TO VICTIMS OF DOMESTIC ABUSE (AVDA)PRESENTATION
BACKGROUND
Aid to Victims of Domestic Abuse, Inc. (AVDA) mission is to promote violence-free relationships and
social change by offering alternative choices to end violence and domestic abuse. Core services and
programs include
24-hour crisis emergency hotline,
41 bed emergency shelter that is staffed and operates 24 hours a day, 365 days a year
32-bed transitional housing facility provides a stay of up to two years for victims and their
children
training to healthcare professionals, law enforcement personnel, social services agencies,
employers and community groups on the topic of domestic violence
AVDA's professional educators provide training to social service agencies, health care
professionals and law enforcement personnel. Participants receive important information to help in
identifying victims of domestic abuse and those at-risk of abuse as well as information on available
community resources. Workplace violence and prevention programs are available to businesses and
community groups.
Prevention through education, advocacy and intervention
AVDA currently rents administrative space at the south end of Federal Highway. The agency has a
tremendous need for additional administrative space to accommodate staff and outreach training and
education programs. The ideal location is to be near the Library, Courthouse and the Police
Department. They have identified a couple of sites that would meet their needs but require a partnership
with the City of Delray Beach
Legal Review: N/A
Financial Review: N/A
Discussion: Presentation and discussion with the City Commission on probability of working with the
City on one of the desired properties that is owned by the City to build a new administrative office.
Operating Cost: N/A
Timing of the Request: N/A
Aid to Victims of Domestic Abuse Inc.
P.O. Box 6161
Delray Beach, FL 33482-6161 RECEIVED
Phone: 561-265-3797 • Fax: 561-265-2102
March 3, 2014 24-HOUR CRISIS HOTLINE 1-800-355-8547 MAR 42014
I/p www.avdaonline.org
I Mr. Louie Chapman, Jr. C11TY MA NA G EFJ
Aity` , �� C Manager
V City of Delray Beach p4 _L
Gamnxuntity of Hope 100 NW 1St Avenue 1 � v
Delray Beach, FL 3 3444
Dear Mr. Chapman:
Aid to Victims of Domestic Abuse, Inc. (AVDA) appreciates the collaboration that we have
had with the City of Delray Beach since we opened in 1986. Working toward our mission of
promoting violence-free relationships and social change by offering alternative choices to end
violence and domestic abuse, AVDA is proud to call Delray Beach home.
AVDA has grown substantially since our early years when we would serve approximately 100
people a year. In our last fiscal year AVDA reached over 13,000 people in our community
with direct services or violence prevention education programs. One of the first organizations
in the county to receive the highest level of certification from Nonprofits First for excellence
in nonprofit management, AVDA is recognized in the state,national and international arenas
for our innovative programs that promote economic self-sufficiency and violence-free living.
AVDA has strong relationships with various foundations, fenders and events such as AVDA's
Race for Hope, held annually in Delray Beach that provide funds to sustain our programs.
AVDA is seeking to establish a more public presence in the community to assist people who
may be affected by domestic violence with support and education provided in a life
enrichment center within walking distance of the library, police department and courthouse.
AVDA desires to build this center that will be approximately 10,000 square feet of which
Legal Aid of Palm Beach County will occupy 2,000 square feet. It will include a training
room where AVDA may offer its professional trainings for continuing educational credits for
medical providers and other professionals and will be a model for other communities.
Downtown Delray Beach is an ideal location for our life enrichment center. We believe that
the city will benefit from customers who will enjoy the many opportunities within walking
distance of our center. Given the benefit this will provide residents of Delray Beach, we
respectfully request that the City provide land to AVDA on which AVDA will build the
center at our cost.
We welcome the opportunity to discuss this matter with you further and thank you for your
consideration.
With best regards,
Jean Magrella Pam O'Brien, MSW, JD
Chair, Board of Directors President& CEO
_ Pzlm E—h cnvnty
_ Housing a[ommuniry
Development
City of Baca Raton [Ity of Delray Beach city of Boymmn Beach community
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MEMORANDUM
W
TO: Mayor and City Commissioners
FROM: Lula Butler, Director of Community Improvement
THROUGH: Louie Chapman, Jr., City Manager
DATE: May 5, 2014
SUBJECT: AGENDA ITEM WS.3 - SPECIALIWORKSHOP MEETING OF MAY 13,2014
CARING KITCHEN PRESENTATION
BACKGROUND
The City has partnered with the C.R.O.S., Christians Reaching Out to Society, Ministry over ten (10)
years providing space at the Neighborhood Resource Center (NRC), located on SW 12th Avenue, for its
Food Pantry where groups and individual volunteers collect and service families and individuals non-
perishable food items. Also at the NRC, C.R.O.S. is an Open Site Community Partner with the
Department of Children and Families. Volunteers assist people with the web-based ACCESS
applications for Food Stamps, Cash Assistance and Medicaid and provide individual counseling for job
readiness. The Ministry operates a hot meal program at 196 NW 8th Avenue, subleasing the City
owned building from the local American Legion group and provides snacks to some afterschool
programs in Delray Beach.
The ministry's main clients are the homeless and near-homeless families and individuals. C.R.O.S.
Ministry collaborates with people of different faiths and organizations to create solutions to the unmet
needs of people in our community. The agency will address with the Commission concerns raised in
recent new articles on the impacts their hot meal program has on city services
Legal Reveiw• N/A
Financial Review: N/A
Discussion: Presentation by Reverened Juanita Bryant Goode of the Christians Reaching Out to
Society (C.R.O.S.) Ministry to the City Commission on the agency's current services and initiatives
targeted to families and individuals to prevent homelessness.
Operating Cost: N/A
Timing of the Request: N/A
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In 2013, CROS Ministries provided hope through these
C"R Os Ministries:
Ministry to Eliminate Hunger
Community Food Pantries distributed food to 55,056
individuals, 42% of whom were children.
co:) . The Caring Kitchen served 82,849 meals.
�T CROS Afterschool Snack Program provided 35,730 afterschool
` Y rs' snacks.
• Cason UMC distribut-
ed 18,444 brown bag ` F
CROS Ministries is an interfaith
weekend lunches. Ow
ministry serving Palm Beach CROS Gleaning har-
County and the Treasure Coast. vested 377,240 -
We are grateful for the ongoing pounds of fresh
support of a caring community, produce which was
with more than 100 committed distributed to 100 `
congregations, and the g enerous local food programs -�
assistance of over 3,000 by the Palm Beach
volunteers. County Food Bank.
For more information on how Ministry to Support Children and Families
you can become involved, . 180 children attended CROS Camps during the summer.
please contact us by email at . 1,219 Thanksgiving and Christmas food boxes were distributed
volunteer@crosministries.org or to local families.
call our office at 561-233-9009 . 831 holiday gift cards were donated so families could give their
x105. children Christmas gifts.
CROS MINISTRIES t - Ministry Encouraging Self-Sufficiency
301 First Avenue South �. The Caring Kitchen provided
Lake Worth, FL 33460 15,888 referrals and services for basic
561-233-9009 phone needs.
561-233-9819 fax CROS volunteers helped 1,908
crosministries.org people apply online for government
benefits including SNAP (food
Board of Directors stamps), Medicaid, and temporary
Rick Edlund, President Nancy AMd cash assistance.
Edwards, Vice-President • Rev.
Cecelia Armstrong, Secretary • Rick Mission
Miessau, Treasurer • Joe Black • CROS Ministries collaborates with people of different faiths and
Elizabeth Bockmeyer • Dollie Crist organizations to create solutions to the unmet needs of people in our
Rev. Clark Edwards • Pam Davis • community.
Lynn Freytag • Una James • Cynthia
Kanai • Audrea Miller • Elizabeth A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAYBE OBTAINED
Munnings • Rev. Gary Spencer FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE(800435-7352)WITHIN
THE STATE. REGISTRATION DOES NOT IMPLY ENDORSEMENT,APPROVAL,OR RECOMMENDA-
Mary Jane Sickel • John Welsh TION BYTHE STETE. REFER TO REGISTRATION#CH2O251.501(c)3TAX EXEMPT#59-1802917.
Tony Zmistowski CROS MINISTRIES RECEIVES 100%OF EACH CONTRIBUTION.
Special/Workshop Meeting May 13,2014; Item WS.3
CROS Ministries FY Ending December 31, 2013
Revenue FY 2013
Corporations
3%
Congregations
11% United Way
1%
In Kind Income
40%
Foundations
23%
Government
Special Event—/ Investments 3%
Income(Net) Other Income Individuals
6% 1% 4% 8%
Please note:These figures are from 2013 unadjusted, unaudited financial statements.
Expenses FY 2013
Mgmt/Admin Fundraising
3% 2%
Program
95%
Please note:These figures are from 2013 unadjusted, unaudited financial statements.
Special/Workshop Meeting May 13,2014; Item WS.3
THE CARING KITCHEN
SERVICES AND REFERRALS (update 1113)
Vame SS# D.O.B.
Address: ❑ Homeless ❑ Chronic Homeless
Living Situation: Actual or Pending Eviction ❑ US Military Veteran
Phone Number: Race: W, B, A, Hisp, Haitian
REFERRALS SERVICES
❑ Caridad Center ❑ Advocacy
❑ Community Food Pantry ❑ Assist with prescriptions
❑ County Human Services ❑ Assist with receiving public services
❑ Detox Programs ❑ Contact with family/friends
❑ Drug/Alcohol Programs ❑ Copies
❑ Eyeglasses ❑ Declaration of Domicile
❑ Gas Voucher ❑ Disability
❑ Legal services: Legal Aid/FL Rural Legal ❑ Divorce/Birth Certificates: obtain official copy
❑ Mental Health Facility ❑ Fax
❑ Official copy ID/Driving Record ❑ Food bag or food voucher
❑ Palm Tran passes 31 day ❑ Greyhound tickets
❑ Shelter /211 ❑ Health Care District (HCD)
❑ Social Security ❑ Help with appts. FS, SS, Dr. etc
❑ St. Vincent ❑ Identification card
❑ Summer Camps ❑ Letters to courts, get info, etc.
❑ Utility referrals other ❑ Motel room, for emergency situations
❑ Work Force Alliance Center ❑ Notary
❑ Other ❑ Palm Tran pass, (Daily)
❑ Paper, envelopes, stamps
❑ Phone calls
❑ Provide transportation to:
❑ Appointment for Needs Assesment ❑ Rent/Deposit
❑ Refused Services ❑ Utilities
❑ Services Unavailable ❑ Verification for agency of
❑ Other: (Specify below.)
Outreach Worker's Initials Date
Client gave verbal consent for their data to be input on CMIS
THESE CERTIFICATIONS ARE VALID FOR A PERIOD OF ONE YEAR.
Special/Workshop Meeting May 13,2014; Item WS.3
w
MEMORANDUM
W
TO: Mayor and City Commissioners
FROM: Lula Butler, Director, Community Improvement
Anthony Strianese, Police Chief
THROUGH: Louie Chapman, Jr., City Manager
DATE: May 7, 2014
SUBJECT: AGENDA ITEM WS.4-SPECIAL/WORKSHOP MEETING OF MAY 13,2014
DISCUSSION OF CODE ENFORCEMENT AND POLICE DEPARTMENT MERGER
ITEM BEFORE COMMISSION
BACKGROUND
Pursuant to direction from the City Commission, staff conducted an analysis of our Code Enforcement
function and considered the feasibility of transferring this function over to the Police Department. The
attached report details our research and findings. Staff is prepared to discuss same.
Legal Review: N/A
Financial Review: N/A
Discussion: City Commission consideration, discussion and direction to staff on combining Code
Enforcement with the Police Department.
Operating Cost: N/A
Timing of the Reduest: N/A
RECOMMENDATION
Commission direction.
Code Enforcement Analysis:
Police Department versus Community Improvement
Anthony W. Strianese, Police Chief
Lula Cm Butler,Director, Community Improvement
Analysis:
Staff conducted surveys (including site visits) of municipalities in both Palm Beach and
Broward counties to determine the organizational structure, functions, staffing levels and
work shifts for Code Enforcement units. All Florida code enforcement efforts are governed
by State Statute Chapter 162. We also considered the current functions carried out under
the City of Delray Beach's Code Enforcement division, staffing levels/challenges, current
collaborative initiative between Code Enforcement and Police and the relationship of Code
Enforcement to the Police Department's mission. Attached, for your reference, are two (2)
charts identifying the details of our findings. We have selected one (1) City from both
charts where cities elected to transfer Code Enforcement to Police or the Sheriff's Office to
discuss in detail.
City of Boynton Beach:
Code Enforcement has been operating as a division of the Police Department for the past
twelve (12) years. The annual budget is approximately $900,000. They work six (6) days
per week, lam to 4pm, Monday - Friday; officers rotate the Saturday shift of 8am - 4pm.
They use the Code Board process, meeting twice each month. A Police Sergeant handles all
complaints on Code Enforcement performance. The Police Department provides division
uniforms, laptops and vehicles. Code Officers attend police roll call, must meet background
check for hire, are required to have Criminal Justice Information Service (CJIS) training and
must be recertified every two (2) years.
All calls for Code Enforcement service are done through non-emergency dispatch and are
sent to the Code Officer via radio. Calls are required to be answered within one (1) hour
and the officer is required to respond to dispatch within an hour. Dispatch handles the
closing of the case or sending out the violation notice (on Police Department letterhead).
The process is handled through the CAD system from the start, which reduces the amount
of paperwork for Code Officers and Administrative staff. Public Works handles all illegal
dumping, animal control and the abatement of some nuisances for the City.
Benefits: According to Boynton Beach
• Allows greater opportunity for Police to enter buildings
• Enhanced safety for Code Officers
• Laptops allow code officers to research property for business licenses, business tax
receipts and/or criminal information before entering the buildings.
1
City of Deerfield Beach/Broward Sheriff Office:
Deerfield Beach contracted its Code Enforcement services to the Broward County Sheriff in
2005 (provides the police service for the city too). The Division supervisor is a Deputy
Sheriff. Code Officers work Monday - Saturdays, 7:30am - S:30pm. They use the Special
Magistrate process for hearings, handling approximately 360 cases each year. The average
number of cases processed is about 10,000 annually, with a 90% achievement of
compliance without going through the Magistrate. They handle the traditional code
activities, including vacant lots and are planning to add four (4) Sanitation Officers to
handle trash complaints (garbage is collected by the City's Sanitation Department). They
employ eight (8) Code Officers, one (1) Building Inspector, one (1) Administrative Assistant
and a Payment Clerk.
The Code Enforcement Unit is housed at Deerfield Beach City Hall and managed by the
assigned Deputy Sheriff. The City opted to consolidate all of public safety under the Sheriff
for multiple reasons. Their staff elected not to comment on the benefits and/or challenges
with this decision to transfer this function to the Sheriff.
City of Delray Beach Function Description: Code Enforcement
The Community-Oriented Code Enforcement Program is designed to create a quality living
environment through ensuring compliance with the City's housing, zoning and property
maintenance codes. The division staff encourages voluntary compliance through the use of
community-oriented, problem-solving techniques, partnering with existing homeowner
associations, the issuance of violation notices, warnings, civil citations, informational
brochures, notices to appear and other creative methods. This division provides technical
assistance to the Code Enforcement Board and Hearing Officer and serves as contract
administrator to the City's solid waste collection contractor for compliance with
performance pursuant to approved contract.
The list of current functions and activities handled by the City's Code Enforcement Division
include:
1. Compliance with City's housing, zoning and property maintenance requirements. These
include general housing violations, nuisance abatement, rental housing inspections,
business tax receipt inspections, abandoned vehicles and landscape code violations
processed through the Code Enforcement Board.
2. Issuance of Civil Violation tickets that can be appealed through the Hearing Officer
3. Landlord Permits/annual renewals
4. Business Tax Receipt application approvals/annual renewals
S. Alarm registration/and annual renewals - false alarms are sent from the Police CAD
system each morning for tracking/limited response list.
2
6. Contract Administration of the waste hauler's performance to approved contract
7. Application review, approval/annual renewal of C &D contractors
8. Graffiti abatement
9. Special collections and early set-outs of debris and garbage
10. Illegal sign abatement
11. Removal of shopping carts from residential neighborhoods
12.Identification and service of "Hot Spots" throughout the City directed at re-occurring
nuisances in specific locations
Note: General Housing and Nuisance Abatement violations consume most of the Code Officers
time;special collections, cart delivery and abatement of other nuisances (removal of old tires,
shopping carts and illegal signs) are primarily done by the Sanitation Officer)..
The Code Enforcement division generates approximately $1.5 million dollars in revenue
through the collection of Business Tax Receipts, Alarm Registrations, Landlord Permits,
Nuisance Abatement Recovery fees and fines. The approved budget for Fiscal Year
2013/2014 is $1,112,850.
Staff Conclusions:
Community Improvement Department:
Code Enforcement has been housed in the Cl department since 1985. We found examples
of municipalities that transferred the service to Police and changed it back to Community
Development for various reasons. The City of Atlanta, GA made the decision to transfer
Code Enforcement to Police in February 2012, acknowledging they wanted to crack down
on thousands of abandoned or dilapidated properties, a long-standing problem made
worse by the foreclosure crisis. Police there said the eyesores feed crime. The Councilman
that led the initiative stated, "Once you have Police showing up to say fix that or go to jail,
you're going to get things done." Their preference was to have the code unit operate like
policeman.
Delray Beach opted to utilize the "community-oriented approach" in 1990, as a result of
policies and recommendations that came out of the Vision 2000 initiative. In 1991, the
Police Department created a Community Police program that partnered with Code
Enforcement, which was very effective in addressing a myriad of neighborhood issues
affecting the quality of living. In fact,this process was one of the projects that helped us win
the first "All-America City" award in 1993; the National Civic League acknowledged the
collaborative effort partnering with residents as a best practice. Today, we have the
3
Problem-Oriented Policing (POP) initiative that brings code officers and police together to
address specific problems; we do this well and it is effective.
Community Improvement recognizes the fact that we struggle with the "perception" that in
some instances, the code enforcement due process is ineffective at achieving compliance
timely and that the process does not guarantee compliance even when the property owner
is found guilty by the Code Enforcement Board. Funding to abate nuisances is limited to a
very small annual allocation. While there is no magic "silver bullet" when it comes
increasing code compliance or getting the results we all want, best practices often dictate
adopting innovative programs that engage in proactive and sometimes aggressive
enforcement that involves all stakeholders in the community. Thus, citizen engagement in
the solutions for effective code enforcement is critical.
Police Department:
Chief Strianese's recommendation is that the Community-Oriented Code Enforcement
Program should remain housed as-is, providing the department receives adequate staffing
and funding to meet the needs of the unique population it serves. His belief is that a
majority of the code functions are very separate and distinct from the law enforcement
mission. Those few functions/activities that are co-mingled can best be addressed by
continuing their partnership between Code Enforcement and the Police Department's
specialty units (Problem-Oriented Policing and Clean and Safe.) Moving forward, the Police
Department fully anticipates having to increase our number of sworn law enforcement
officers, as well as the number of Community Service Officers (CSO's.) This increase in
CSO's combined with cross-training in Code Enforcement will provide the agency a unique
opportunity to better address those limited, co-mingled (police/code) matters during the
evening and weekend hours. This approach will enhance the existing Police Department
and Code Enforcement partnerships that have been successful in the redevelopment of this
city.
Pros and Cons:
We have listed both "pros and cons" developed from what we have learned from ou r
review, conversations and site visits to other municipalities for your consideration:
PROS:
✓ The Police Department has more of a presence that could be perceived as threatening,
therefore,they may achieve a greater percentage of voluntary compliance.
✓ In Delray Beach the Police Department has the ability to supplement Code Enforcement
actions with Community Service Officers and volunteers to do follow-up evenings and
weekends.
✓ Code Officers will have supervision by Police in the field that will help create a safe
working environment.
4
✓ Neighborhood problems may be addressed more effectively by combining Code
Enforcement with the Police Department employing the community police concept.
✓ Crimes associated with blighted conditions and other nuisances can be addressed more
effectively since Police Officers will have the ability to access housing units and other
properties using the code enforcement process.
✓ Transferring Code Enforcement to Police will provide additional resources (use of CAD
and other software systems), better training opportunities and the redirection of some
of the current functions carried out by the Code Officers.
CONS:
✓ The Community-Oriented process will be diminished.
✓ The Police Department will focus on crime and criminality as opposed to appearance
and neighborhood cleanliness.
✓ Housing the code staff within the Police Department's building may be a challenge due
to space limitations plus cost associated with setting up the division, i.e. phones,
furniture, etc. The division could remain in City Hall under the supervision of the
appropriate designated Officer.
✓ Employees may be subject to greater background and/or police hiring standards, we
lose some employees.
✓ Loss of the connection between Building & Inspections and P & Z staffs coordinated-
approach to collaborate on specific issues; relationships and trust efforts that have been
employed throughout the town understanding how cultural and economic conditions
impact code compliance.
✓ Inspections for landlord permits and business tax receipts will be reprioritized.
Final Comment:
Staff has hopefully provided enough information and research in order for the Commission
to determine the most effective method of employing Code Enforcement in Delray Beach.
March 2014
5
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MEMORANDUM
W
TO: Mayor and City Commissioners
FROM: Jack Warner, Chief Financial Officer
DATE: April 16, 2014
SUBJECT: AGENDA ITEM WS.5-SPECIALIWORKSHOP MEETING OF MAY 13,2014
DISCUSSION REGARDING PURCHASING BUSINESS PROCESS
BACKGROUND
The City's Chief Financial Officer (CFO) will provide an overview of the City's purchasing ordinance
and activity, current issues, and steps being taken to address them.
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