08-19-14 Agenda Results Regular Meeting City of Delray Beach
Regular Commission Meeting
***AGE DA REST TS***
Tuesday,August 19,2014
Regular Meeting 6:00 p.m.
Public Hearings 7:00 p.m.
Commission Chambers
Delray Beach City Hall
RULES FOR PUBLIC PARTICIPATION
1. PUBLIC COMMENT: City Commission meetings are business meetings and the right to limit discussion rests
with the Commission. Generally, remarks by an individual will be limited to three minutes or less. The Mayor,
presiding officer or a consensus of the City Commission has discretion to adjust the amount of time allocated.
Public comment shall be allowed as follows:
A. Comments and Inquiries on Non-Agenda and Agenda Items (excluding public hearing or quasi-judicial
hearing items) from the Public: Any citizen is entitled to be heard concerning any matter within the scope of
jurisdiction of the Commission under this section. The Commission may withhold comment or direct the
City Manager to take action on requests or comments.
B. Public Hearings/Quasi-Judicial Hearings: Any citizen is entitled to speak on items under these sections at
the time these items are heard by the Commission.
2. SIGN IN SHEET: Prior to the start of the Commission Meeting, individuals wishing to address the Commission
should sign in on the sheet located on the right side of the dais. If you are not able to do so prior to the start of the
meeting, you may still address the Commission. The primary purpose of the sign-in sheet is to assist staff with
record keeping. Therefore, when you come up to the podium to speak, please complete the sign-in sheet if you have
not already done so.
3. ADDRESSING THE COMMISSION: At the appropriate time, please step up to the podium and state your name
and address for the record. All comments must be addressed to the Commission as a body and not to individuals.
Any person making impertinent or slanderous remarks or who becomes boisterous while addressing the
Commission shall be barred by the presiding officer from speaking further, unless permission to continue or again
address the Commission is granted by a majority vote of the Commission members present.
APPELLATE PROCEDURES
Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any
matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony
and evidence upon which the appeal is based. The City neither provides nor prepares such record.
The City will furnish auxiliary aids and services to afford an individual with a disability an
opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by
the City. Contact the City Manager at 243-7010, 24 hours prior to the event in order for the City to
accommodate your request. Adaptive listening devices are available for meetings in the
Commission Chambers.
100 NW 1st Avenue • Delray Beach, Florida 33444
Phone: (561) 243-7000 • Fax: (561) 243-3774
www.mvdeiraybeach.com
1. ROLL CALL. (Commissioner Jacquet absent)
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE FLAG.
4. APPROVAL OF MINUTES:
A. None
5. PRESENTATIONS:
A. RESOLUTION NO. 39-14: Approve Resolution No. 39-14 recognizing and commending
Donna Quinlan, Community Improvement Coordinator, for 30 years of dedicated service
to the City of Delray Beach. (Approved,4-0)
6. COMMENTS AND INQUIRIES ON AGENDA AND NON-AGENDA ITEMS
FROM THE PUBLIC IMMEDIATELY FOLLOWING PRESENTATIONS:
A. City Manager's response to prior public comments and inquiries
B. From the Public
7. AGENDA APPROVAL. (Mayor Glickstein noted that Item 8.A., Ratification of South Central
Regional Wastewater Treatment and Disposal Board Actions,was moved to the Regular Agenda as Item
9.A.A.; Staff requested that Item 8.N.1., Bid Award/All Phase Roofing & Construction, Inc., be
removed; Item 9.B., Appointment to the Planning & Zoning Board, was postponed; Item 9.C.,
Amendment to the Grant Award/Department of Homeland Security: Staffing for Adequate Fire and
Emergency Response (SAFER) was added to the Regular Agenda as an addendum; Item 10.C.,
Resolution No. 34-14/Contract for Sale and Purchase: 513 S.W. 15th Avenue and Item 10.D., Resolution
No. 36-14/Contract for Sale and Purchase: 232 N.W. 81h Avenue were removed.Approved as amended,
4-0)
8. CONSENT AGENDA: City Manager Recommends Approval. (Approved as amended)
A. (MOVED TO ITEM 9.A.A. ON THE REGULAR AGENDA)
B. CONTRACT CLOSEOUT (CHANGE ORDER NO. 1/FINAL) COASTAL
CONTRACTING & DEVELOPMENT, INC.: Approve Contract Closeout
(Change Order No. 1/Final) in the amount of$9,067.66 decrease and final payment in
the amount of$2,467.74 to Coastal Contracting&Development, Inc. for completion of
the Sidewalks FY 2013 Project No. 13-071. This is in compliance with Code of
Ordinances, Chapter 36, Section 36.06 (A)(2), "Change Orders; Within the Scope of
Work".
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C. INCREASE SPENDING LIMIT/MASTER AUTO BODY: Approve an increase
to the spending limit for Master Auto Body to $35,000.00 for repairs to the City's
vehicles. This purchase award is in compliance with Code of Ordinances, Chapter 36,
Section 36.03 (B), "Multiple Acquisitions From Vendor Exceeding Twenty-Five
Thousand Dollars ($25,000.00) in Any Fiscal Year". Funding is available from 501-
3311-591-52.52 (Garage Fund: Operating Supplies/C.G.—Outside Service).
D. RETROACTIVE APPROVAL OF PRIOR PURCHASE /MACMILLAN OIL
COMPANY: Approve retroactively, an expenditure limit of $1,450,000.00 with
Macmillan Oil Company for the purchase of bulk fuel for City of Delray Beach vehicles
and equipment. This is in compliance with Code of Ordinances, Chapter 36, Section
36.02 (C)(7), "Utilization of Other Governmental Entities' Contracts". Funding is
available from 501-3311-591-52.51 (Garage Fund: Operating Supplies/ C G Inventory
Fuel).
E. RETROACTIVE APPROVAL OF PRIOR PURCHASES/BOCA RATON
SMALL ENGINES, INC.: Approve retroactively, an expenditure limit of $30,000.00
with Boca Raton Small Engines, Inc. for the purchase of lawn equipment and repair
kits. This is in compliance with Code of Ordinances, Chapter 36, Section 36.03 (B),
"Multiple Acquisitions from Vendors Exceeding $25,000.00 in any Fiscal Year".
Funding is available from multiple accounts.
F. RESOLUTION NO. 38-14: Approve Resolution No. 38-14; supporting establishing a
regulatory structure for the recovery residence industry;urging the Florida and National
League of Cities to support efforts by state and local governments to regulate recovery
residences; urging Congress to enact legislation regarding recovery residences to protect
the health, safety and welfare or the residents of local communities.
G. RESOLUTION NO. 37-14/WATER CONSERVATION HOTEL AND
MOTEL PROGRAM: Approve Resolution No. 37-14; authorizing the City to partner
with the South Florida Water Management District in implementing the Water
Conservation Hotel and Motel Program (Water CHAMP).
H. RESOLUTION NO. 35-14/BEACH RENOURISHMENT PROJECT: Approve
Resolution No. 35-14; to support the funding commitment of the Delray Beach
Renourishment Project.
I. CHANGE ORDER NO. 1 AND WAIVER TO THE HOUSING
REHABILITATION GRANT AWARD /130 S.W. 5TH AVENUE: Approve
Change Order No. 1 to Built Solid Construction in the amount of $12,744.00 and
request to waive the $37,000.00 maximum grant award established for housing
rehabilitation projects under the Neighborhood Services Division's approved Policies
and Procedures for the property located at 130 S.W. 5`''Avenue. This is in compliance
with Code of Ordinances, Chapter 36, Section 36.02 (A)(1), "Sealed Competitive
Method" and Section 36.06 (A)(1), "Change Orders". Funding is available from 118-
1963-554-49.19 (Neighborhood Services: Other Current Charges/Housing
Rehabilitation).
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J. GRANT AWARD/EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE
GRANT (JAG) Approve and accept the FY 2014 Recovery Act Edward Byrne
Memorial Justice Assistance Grant UAG) award in the amount of$40,770.00 which will
provide funding to support the Holiday Robbery Task Force.
K. ANNUAL MAINTENANCE AGREEMENT/SELECTRON
TECHNOLOGIES: Approve an Annual Maintenance Software Agreement with
Selectron Technologies, Inc., in the amount of$25,535.00 for continued support of the
interactive voice response for continued support of the City's website and interactive
voice response system to pay for permits and utility bills. This is in compliance with
Code of Ordinances, Chapter 36, Section 36.02 (C)(6)(a), "Sole Source". Funding is
available from 001-1811-513-46.20 (General Fund: Repair & Maintenance
Services/Equipment Maintenance), 001-2721-524-46.90 (General Fund: Repair &
Maintenance Services/Other Repair/Maintenance Costs) and 441-5112-536-46.90
(Water and Sewer Fund: Repair and Maintenance Service/Other Repair/Maintenance
Cost).
L. PROCLAMATIONS:
1. South Atlantic Karate Association—August 22-24, 2014
M. REVIEW OF APPEALABLE LAND DEVELOPMENT BOARD ACTIONS:
Accept the actions and decisions made by the Land Development Boards for the period
July 28,2014 through August 8,2014.
N. AWARD OF BIDS AND CONTRACTS:
1. Bid award to All Phase Roofing & Construction, Inc. in the amount of
$249,665.00 for roof repairs at Pompey Park (Bid No. 2014-12). This bid award
is in compliance with Code of Ordinances, Chapter 36, Section 36.02 (A) (1),
"Sealed Competitive Method; Competitive Bids". Funding is available from 334-
4127-572-62.10 (General Construction Fund: Buildings).
9. REGULAR AGENDA:
A.A. RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD ACTIONS: Approve and ratify the
actions of the South Central Regional Wastewater Treatment and Disposal Board at
their Quarterly Annual Meeting of July 17, 2014. (Motion to approve;Approved,4-0)
A. NOMINATIONS FOR APPOINTMENT TO THE BOARD OF
ADJUSTMENT: Nominations for appointment of three (3) regular members to the
Board of Adjustment to serve two (2) year terms ending August 31, 2016. Based on the
rotation system, the nomination for appointments will be made by Commissioner
Petrolia (Seat #1), Commissioner Jacquet (Seat #2) and Commissioner Frankel (Seat
#3). (Appointed Allen Kilik and approved 4-0; and appointed Dale Miller and approved 4-0.
Commissioner Jacquet's appointment was deferred to the September 4,2014 Regular Meeting)
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B. NOMINATION FOR APPOINTMENT TO THE PLANNING AND
ZONING BOARD: Nomination for appointment of one (1) regular member to the
Planning and Zoning Board to serve a two (2) year term ending August 31, 2016. Based
on the rotation system, the nomination for appointment will be made by Commissioner
Jacquet (Seat#2). (REMOVED)
C. AMENDMENT TO THE GRANT AWARD/DEPARTMENT OF
HOMELAND SECURITY: STAFFING FOR ADEQUATE FIRE AND
EMERGENCY RESPONSE (SAFER Consider approval of an amendment to the
Grant Award with the Department of Homeland Security: Staffing for Adequate Fire
and Emergency Response (SAFER) Grant in the amount of $597,363.00 to hire (3)
additional Firefighter/Paramedics for a twenty-four hour (24) month period.
(ADDENDUM)(Motion to approve;Approved,4-0)
10. PUBLIC HEARINGS:
A. PUBLIC COMMENTS/FY 2015 PROPOSED BUDGET: The City Commission
will hear public comments,if any,regarding the FY 2015 Proposed Budget at this time.
B. ORDINANCE NO. 22-14 (SECOND READING/SECOND PUBLIC
HEARING): Consider an amendment to the Land Development Regulations (LDR)
of the City of Delray Beach, establishing a temporary building moratorium on facilities
offering the retail sale or transfer of dogs and/or cats as further defined herein for a
period of six (6) months from the date of adoption of this ordinance; providing for
geographic area covered; providing for the duration of moratorium. (Motion to approve;
Approved,4-0)
C. RESOLUTION NO. 34-14/CONTRACT FOR SALE AND PURCHASE: 513
S.W. 15TH AVENUE: Consider approval of Resolution No. 34-14; a contract for sale
and purchase between the City of Delray Beach and the Delray Beach Community Land
Trust in the amount of Ten Dollars and 00/100 cents ($10.00) for affordable housing
purposes for the property located at 513 S.W. 151h Avenue. (STAFF HAS
REQUESTED THIS ITEM BE POSTPONED UNTIL A DATE CERTAIN
OF SEPTEMBER 4, 2014 CITY COMMISSION MEETING)
D. RESOLUTION NO. 36-14/CONTRACT FOR SALE AND PURCHASE: 232
N.W. 8TH AVENUE: Consider approval of Resolution No. 36-14; a contract for sale
and purchase between the City of Delray Beach and the Delray Beach Community Land
Trust in the amount of Ten Dollars and00/100 cents ($10.00) for affordable housing
purposes for the property located at 232 N.W. 8`h Avenue. (STAFF HAS
REQUESTED THIS ITEM BE POSTPONED UNTIL A DATE CERTAIN
OF SEPTEMBER 4, 2014 CITY COMMISSION MEETING)
11. FIRST READINGS:
A. NONE.
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12. COMMENTS AND INQUIRIES ON NON-AGENDA ITEMS.
A. City Manager
B. City Attorney
C. City Commission
POSTED: AUGUST 11, 2014
"""MEETING ADJOURNED AT 7•40 P.M.
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