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Res 55-14 i RESOLUTION NO. 55-14 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, APPROVING CANCELLATION OF ITS AGREEMENT WITH REPUBLIC PARKING SYSTEM DECLARING BY A FOUR-FIFTHS AFFIRMATIVE VOTE THAT REPUBLIC PARKING SYSTEM'S CONTINUED MANAGEMENT OF THE OLD SCHOOL SQUARE AND FEDERSPIEL PARKING GARAGES IS NOT IN THE BEST INTEREST OF THE CITY AND FURTHER RESOLVING THE CONTINUATION OF SERVICE IS IN THE BEST INTEREST OF THE CITY DECLARING BY A FOUR- FIFTHS AM, RMATIVE VOTE TO ENTER INTO A MANAGEMENT AGREEMENT WITH THE SECOND RANKED RESPONDENT TO RFP 2014-25 IS PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Republic Parking System (hereafter Republic), in accordance with Section 36.02(A)(2) Request For Proposal Method of the City Code of Ordinances, RFP # 2014-25, has provided management services for the Old School Square and Federspiel parking garages, (hereafter Garages), since August 1, 2014;and WHEREAS, the agreement carries a 1-year term and is currently in effect tlitough July 31, 2015; and WHEREAS, during the consideration for the award of RFP #2014-25, the inconsistent pricing by Republic was discussed, however, the scoring criteria of the RFP ranked Republic as first for the recommendation for award in management of the OSS Garage Valet and Federspiel Garage valet services;and WHEREAS, Republic, while still performing under the first three month probation period, has requested to be released from its obligations to the City for the management of the Garages; and WHEREAS, the City of Delray Beach Environmental Services Department seeks approval to cancel the agreement with Republic for management of the parking garages; and WHEREAS, the City deems Republic in default of the agreement, pursuant to Section 9, Default Provision, by not providing services commensurate with the scope of services outlined in the agreement due to high staff turnover; and WHEREAS, in accordance with the Section 9 the City Of Delray Beach, Florida would incur costs in the amount of Twenty Five Thousand Two Hundred Twenty One 06/100 dollars ($25,221.06) to offset the difference of expenses for the remainder of the first year of the agreement proposed by the second place respondent;and WHEREAS, Republic would rather continue to provide the service under the terms of the contract v. pay the costs associated with Section 9 above;and WHEREAS, the City feels that with Republic's intentions known, there is a risk of diminishing service level,therefore it is not in their Best Interest to continue services with Republic;and WHEREAS, the second place respondent, Amedstar Parking Solutions, has agreed to enter into an agreement in accordance with its submittal under RFP#2014;and WHEREAS, awarding a contract to Ameristat Parking Solutions will continue to provide uninterrupted valet services at the parking facilities;and WHEREAS,awarding the contract to Aineristar Parking_Solu0ons is in the Best Interest to the City;and WHEREAS, .Section .36.02(c)(11) Best Interest Acquisitions, of the City's Code of Ordinances provides that the City may acquire or contract for non-real property, goods or services without utilizing a Sealed Competitive Method or the Written Quotation Method where the City Commission declares by at least a four-fifth (4/5) affirmative vote that the Sealed Competitive or the Written Quotation Method is riot in the best interest of the City. h NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE ,CITY OF DELRAY BEACH, FLORIDA,AS FOLLOWS: Section 1. That'the foregoing "WHEREAS" clauses are ratified and confirmed as being true and correct factual findings and are made a specific part of this Resolution. Section 2. The' City Commission of the City of Delray Beach hereby declares, by a minitnum foul-fifths affirmative vote, that cancelling the agreement,-with Republic "without cause" per Section H,page 19 of the agreement. A Section 3. The Civ Con=ission of the City of- Delray Beach hereby declares, by a minimum four-fifths affirmative-vote,that the City's Sealed Competitive Method or Written Quotations Procurement Method is not in the best interest of the City. The City Commission declares that the acquisition of Parking Facility Management Services from Aineristar Parking Solutions is in the City's Best Interest. Section 4: This Resolution shall take effect upon City Commission ratification. 7 I - d PASSED AND ADOPTED by the City Conitnission of the City of Delray Beach this the 7th day of October,2014. MAYOR ATTEST: r f ity C1etk RESOLUTION NO. 55-14 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, APPROVING CANCELLATION OF ITS AGREEMENT WITH REPUBLIC PARKING SYSTEM DECLARING BY A FOUR-FIFTHS AFFIRMATIVE VOTE THAT REPUBLIC PARKING SYSTEM'S CONTINUED MANAGEMENT OF THE OLD SCHOOL SQUARE AND FEDERSPIEL PARKING GARAGES IS NOT IN THE BEST INTEREST OF THE CITY AND FURTHER RESOLVING THE CONTINUATION OF SERVICE IS IN THE BEST INTEREST OF THE CITY DECLARING BY A FOUR- FIFTHS AFFIRMATIVE VOTE TO ENTER INTO A MANAGEMENT AGREEMENT WITH THE SECOND RANKED RESPONDENT TO RFP 2014-25 IS PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Republic Parking System (hereafter Republic), in accordance with Section 36.02(A)(2) Request For Proposal Method of the City Code of Ordinances, RFP # 2014-25, has provided management services for the Old School Square and Federspiel parking garages, (hereafter Garages), since August 1, 2014; and WHEREAS, the agreement carries a 1-year term and is currently in effect through July 31, 2015; and WHEREAS, during the consideration for the award of RFP 42014-25, the inconsistent pricing by Republic was discussed, however, the scoring criteria of the RFP ranked Republic as first for the recommendation for award in management of the OSS Garage Valet and Federspiel Garage valet services; and WHEREAS, Republic,while still performing under the first three month probation period, has requested to be released from its obligations to the City for the management of the Garages; and WHEREAS, the City of Delray Beach Environmental Services Department seeks approval to cancel the agreement with Republic for management of the parking garages; and WHEREAS, the City deems Republic in default of the agreement, pursuant to Section 9, Default Provision, by not providing services commensurate with the scope of services outlined in the agreement due to high staff turnover;and WHEREAS, in accordance with the Section 9 the City Of Delray Beach, Florida would incur costs in the amount of Twenty Five Thousand Two Hundred Twenty One 0.6/100 dollars ($25,221.06) to offset the difference of expenses for the remainder of the first year of the agreement proposed by the second place respondent;and WHEREAS, Republic would rather continue to provide the service under the terms of the contract v. pay the costs associated with Section 9 above; and WHEREAS, the City feels that with Republic's intentions known, there is a risk of diminishing service level,therefore it is not in their Best Interest to continue services with Republic;and WHEREAS, the second place respondent, Ameristar Parking Solutions, has agreed to enter into an .agreement in accordance with its submittal under RFP#2014,and WHEREAS, awarding a contract to Ameristar Parking Solutions will continue to provide uninterrupted valet services at the parking facilities;and WHEREAS,awarding the contract to Ameristar Parking Solutions is in the Best Interest to the City;and WHEREAS, Section 36.02(c)(11) — Best Interest Acquisitions, of the City's Code of Ordinances provides that the City may acquire or contract for non real property, goods or services without utilizing a Sealed Competitive Method or the Written Quotation Method where the City Commission declares by at least a four fifth (4/5) affirmative vote that the Sealed Competitive or the Written Quotation Method is not in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH,FLORIDA,AS FOLLOWS: Section 1. That the foregoing "WHEREAS" clauses are ratified and confirmed as being true and correct factual findings and are made a specific part of this Resolution. Section 2. The City Commission of the City of Deltay Beach hereby declares, by a minimum four-fifths affitinative vote, that cancelling the agreement with Republic "without cause" per Section H,page 19 of the agreement. Section 3. The City Commission of the City of Delray Beach hereby declares, by a minimum four-fifths affirmative vote, that the City's Sealed Competitive Method or Written Quotations Procurement Method is not in the best interest of the City. The City Commission declares that the acquisition of Parking Facility Management Services from Ameristar Parking Solutions is in the City's Best Interest. Section 4: This Resolution shall take effect upon City Commission ratification. PASSED AND ADOPTED by the City Corvnission of the City of Dewy Beach this the 7th dap of October,2014. MAYOR ATTEST: City Clerk Coversheet Page 1 of 3 r MEMORANDUM TO: Mayor and City Commissioners FROM: Scott Aronson, Parking Facilities Manager Randal L. Krejcarek, PE,Environmental Services Director THROUGH: Terrence Stewart, Interim City Manager DATE: August 28,2014 SUBJECT: AGENDA ITEM 9.1.-REGULAR COMMISSION MEETING OF OCTOBER 7,2014 RESOLUTION NO.55-14: TERMINATION OF CONTRACT/REPUBLIC PARKING SYSTEM AND AWARD OF CONTRACT TO AMERISTAR PARKING SOLUTIONS BACKGROUND By motion, accept recommendation from staff to terminate the contract with Republic Parking Systems, Inc. (RPS) under the contracts "Performance Probation Period"provision, and by motion, accept staff's recommendation to award a contract to Ameristar Parking Solutions on an emergency basis to provide uninterrupted parking services at the city owned parking facilities. At the June 3, 2014 City Commission meeting, Republic Parking Systems, (RPS), was awarded RFP 2014-25 in accordance with Code of Ordinances, Chapter 36, Section 36.02(A)(2), for management of the Old School Square and Federspiel parking garages. During the review process, staff noticed a potential issue with the RPS submittal related to the hourly fee proposed for the OSS Garage valet service. The $8.33 fee averaged $5.61 per hour lower than the other submittals, leading Staff to believe the proposal anticipated tip income to supplement attendant salaries. Section 24, Article X of the State Constitution and Section 448.110, Florida Statutes establishes the minimum hourly wage for non-exempt employees at $7.93 per hour. In trades where employees regularly receive tips, ui excess of$30 per month, employers may pay employees as low as $4.91 per hour. However, in no case shall an employee's total wages fall below the established $7.93 minimum wage, requiring the employer to pay the difference. The $8.33 proposed hourly fee included ancillary expenses, including but not limited to,insurance, back office support, uniforms, supplies, etc., which could result in an hourly employee wage below the required $7.93 per hour. Staff contacted Mr. Wally Bice, District Manager for RPS, advising him that utilization of the OSS Garage valet service did not currently generate sufficient tips to offset the difference. After significant discussion, Mr. Bice confirmed that RPS would honor the quote. http:l/itwebapp/Agendalntranet/Bluesheet.aspx?ItemlD=83 59&MeetingID=535 11/14/2014 Coversheet Page 2 of 3 At the June 3, 2014 meeting, Ameristar Parking Solutions,the incumbent and second ranked respondent, addressed the City Commission, expressing similar concern that Republic's proposal was ill conceived and felt they would not be able to provide the required services at a level commensurate with the City's expectations. At the same time, a representative from Republic Parking Systems presented a counter argument. On the afternoon of August 28, 2014, Staff received a call from Mr. Bice, questioning if Republic Parking Systems could be released from the agreement under Section H (page 19), of the bid Specifications which reads: PERFORMANCE PROBATION PERIOD: "The successful awardees will immediately enter into a three-month prohationary period upon contract award. During this time the awardees'performance will he closely scrutinized by City staff. If the awardees' performance fails to consistently meet the standards specified within the bid, his contract will be promptly cancelled. If his performance is acceptable, then he will be also notified and the contract will extend through the expiration date given in this bid. The City has the right to terminate the contract during the probationary period with or without cause, and this right shall be solely at the discretion of the City." The contract was executed on July 16, 2014, therefore, the probation period mentioned above expires October 16, 2014. In addition, the contract contains a "Default Provision", #9 of the General Conditions (page 3), which reads: DEFAULT PROVISION: `In case of default by the bidder or contractor, the City of Delray Beach may procure the article or services from other sources and hold the bidder or contractor responsible for any excess costs occasioned or incurred thereby. " Per the provisions cited above, staff estimated that if the City released RPS under the Default Provisions, it would incur excess costs over $25,000, thus could hold RPS responsible for these costs. As of late, if under obligation to pay these costs, RPS has notified staff that it will reconsider their request for release, and will continue their service under the terms of the agreement. Staffs scrutiny of RPS performance has documented several issues from the onset of the project that needed correction. While these issues have been corrected, the high turnover of staff has resulted in continued repeat offenses. With their intentions now known, staff is concerned that if RPS continues operations through the one (1) year term of the agreement, it will result in increased employee turnover which, requires constant training and oversight, often times resulting in mediocre to low service levels and a potential increase in employee pilferage to supplement income. Staff feels that it is in the best interest of the City to terminate the agreement without cause and release RPS of the obligations. As a stop-gap measure, staff has reached out to Ameristar Parking Solutions. As the incumbent and second ranked respondent, Ameristar has agreed to assume operations of the facilities for a one year term. Therefore, staff is recommending the City enter into a management agreement with Ameristar in accordance with its submittal under RFP 2014-25; execute the same agreement as with RPS. However, they would also be subject to the same three month probation period, which as an option is desired, staff can use to evaluate the circumstances and analyze options, which would include the pros and cons to rebidding the services. At present, being able to provide uninterrupted service, with a seamless transition from one vendor to another, is critical to the operation of theses public parking facilities. While containing provisions for default, no remedy if a vendor fails to make it past the 90 probationary http://itwebapp/Agendalntranct/Bluesheet.aspx?ltemID=8359&MeetingID-535 11/14/2014 Coversheet Page 3 of 3 period is addressed in the agreement. However, entering into an agreement with the next ranked bidder would seem the logical option, and is proposed in the attached Best Interest Resolution. LEGAL DEPARTMENT REVIEW Approved as to form and legal sufficiency. DISCUSSION Consider a recommendation from staff to terminate the contract with Republic Parking Systems, Inc. (RPS.) "without cause" under the contract's "Performance Probation Period" provision, and by motion, accept staffs recommendation to award a contract to Ameristar Parking Solutions, as the second ranked respondent for RFP 2014-25, on an emergency basis to provide uninterrupted parking services at the city owned parking facilities. TIMING OF THE REQUEST Given the potential negative exposure noted in the staff report, staff urges as immediate of a transition as could be completed in accordance with our purchasing policies and Florida State Statutes, as may be applicable. FUNDING SOURCE Parking Garage services are funded from account 0013151-545-34.90 - Other Contractual Services. RECOMMENDATION By motion, approve a recommendation from staff to terminate the contract with Republic Parking Systems, Inc. (RPS) "without cause" under the contract's "Performance Probation Period" provision, and by motion, accept staff s recommendation to award a contract to Ameristar Parking Solutions, as the second ranked respondent for RFP 2014-25, on an emergency basis to provide uninterrupted parking services at the city owned parking facilities. http://itwebapp/Agendalntranet/Bluesheet.aspx?ItemlD=83 59&MeetinglD=535 11/14/2014 REPUBLIC PARKING srsrEM September 29, 2014 Mr. Scott Aronson Director of Parking Services City of Delray Beach RE: Release from Contract Dear Scott, After consultation with you today, Republic Parking System respectfully accepts the city's offer to release us from the contract to provide parking management services for the City of Delray Beach. Specifically, the release will be without default or penalties. We will continue to provide services, to the best of our ability, during the transition period. As discussed, both parties acknowledge the transition will take place on or before November 1, 2014. We understand that we will continue to be responsible to meet the staffing required of the contract. The burden of paying a higher valet rate than we envisioned will remain ours. Should you have any questions, please feel free to contact me via email. Republic Parking System thanks you for your consideration in this matter_ With Regards, ?14ZI l Wally Bice District Manager Republic Parking System Cc: Jack Skelton flj f CITY OF DELI( BEACH 160 NW 1'�AVEN WE DFL RAY BEACH,FL 33444 RFP No. 2014-25 PARKING FACILITY MANAGEMENT ANNUAL CONTRACT MAYOR -CARY D.GLICKSTEIN VICE MAYOR -SHELLY PETROLIA DEPUTY VICE MAYOR -JORDANA JARfURA COMMISSIONER -AL JACQUET COMMISSIONER -ARAM FRANKEL CITY MANAGER -LOUIE CHAPMAN,JR. Purchasing Divisina ollinance Department♦(561)243-7161/7163 +Fax(561)243-7166 ORIGINAL IREPUBLIC PARKING SYSTEM We Want To Be Your Parking Ambassador ! Proposal for: PARKING FACILITY MANAGEMENT ANNUAL CONTRACT to RFP NO. 2014-25 APRIL 14, 2014 Submitted To: Patsy Nadal City of Delray Beach Purchasing Office 100 NW IstAvenue Delray Beach,Florida 33444 Prepared by: Wally Bice,District manager 633 Chestnut Street,Suite 2000 Chattanooga,TN 37450 423-756-2771 423-265-5728(FAX) wbiceQrepublicparking,cosn l R PUBLIC PARKING pr srsrau l TABLE OF CONTENTS TABLEOF CONTENTS.......................................................................................................................... EXECUTIVESUMMARY.......................................................................................................................3 i SECTIONIX-RESPONSE TO RFP................................. .....,............................................................,.4 A.Price Quote Page..... .......................................................................................... ............. .............4 S.Valet Experience..... ............................................................................................................... ...........5 C.Garage Operations......................................................................................................................................6 D. Event Parking insert...................................----............................................................................................7 ADDITIONAL INFORMATION...............................................................................................................8 MunicipalFxperience.....................................................................................................................................8 ExecutiveLeadership......................................................................................................................................9 SignatureForm........................ ................................................................................................................11 HoldHarmless.......................................................,...,.................................. ........12 Coneof Silence......._. ..................... ................,....,......,....,............................................ ..,,.....................13 DrugFree Workpl ace................................................................................................. ...............................14 References....................................................................................................................................................15 Certificateof l nsurance........................................................................:.........:.............................................16 Addenda........... ....... .............................................................................................................................18 l City of Delray Beach Paya 2 of 18 April 14,2&14 am REPUBLIC IN PARKING l EXECUTIVE SUMMARY April 14, 2014 Patsy Nadal City of Delray Beach Purchasing Office 100 NW Ist Avenue Delray Beach, Florida 33444 Dear Ms. Nadal; Republic Parking System appreciates the opportunity to submit the enclosed proposal to provide parking management services for the City of Delray Beach. Republic Parking System is one of the largest providers of parking management: services across the United States. We Have spent the past forty-five years working to provide the highest levels of client and customer service. With many of our competitors actively and aggressively pursuing growth by acquiring or merging with other parking management firms, Republic Parking System has opted to remain independent and to stay focused on serving our clients and customers. Hard work, dedication to each of our clients and customers and a commitment to employee development and training has allowed us to be recognized as one of the best parking management companies in the industry. I The foundation of our business has been built on our approach of "focusing on the fundamentals° of parking management. The installation and proper use of high Quality revenue control equipment, non-resettable counters, proper accounting and auditing controls, detailed facility maintenance plans, competent management and office personnel, i pro-active senior management, and the ongoing training of staff at all levels are all aspects of the business delivered by Republic Parking System, Per the RFP, section G on page 19, the contact for information and coordination of services shall be myself. As for a daily site manager contact, that is yet to be determined as we intend to interview the existing staff and, assuming background checks are clear, hire these individuals. If background checks are ordered and the individual fails the check, we will place ads for hire. Again, we appreciate the opportunity to submit the enclosed proposal and look forward to participating in the next step of your selection process. Should you have any questions about the information contained herein, please feei free to contact me. Respectfully, Wally Bice District Manager Mid-Atlantic Region Page3oii8 � ' i CITY OF DELRAY REQUEST FOR PROPOSAL RFP No. 2014-25 Parking Facility Management 'fable of nets Invitation to Bid t General Conditions,instructions and Information 2-6 Indemnity/Hold Harmless Agreement 7 Cone Of Silence 8 i Drug Free Worhplace Certification 9 Insurance Requirements 10 Insurance form:Samples tt Standard Forms of Agreement 12-16 Corporate Achnowledgement 17 Certifacte(tf Corporation) T t8 Specefical ions 19-73 Scope of Services References 30 Schedule of Pricing 31-34 Bid Signature Form 35 Statement of No Bid 36 Attachment"A° 37 CITE OF DELRAY PURCHASING OFFICE 100 N.W. 1st AVENUE DELRAY BEACH, FL 33444 (561) 243-716117163 Fax: (561) 243-7166 BID No: 2014-25 DATE: March 17, 2014 TITLE: PARKING FACILITY MANAGEMENT BIDS MUST BE RECEIVED ON OR BEFORE: Monday, April 14, 2014— Prior to 10:30 A. M, at which time all bids will be publicly opened and read.^This invitation to Bid, Genetc�l Conditions, instructions to Bidders, Special Conditions, Specifications, Addenda andlor any pertinent document form a part of this bid and by reference are made apart thereof. PURPOSE: It is the purpose and intent of this Invitation to secure bids for item(s) and/or services as listed herein for the City of Delray Beach, Florida, hereinafter called the CITY. SEALED BIDS: Sealed bids will be received in the Purchasing Office until the date and time as indicated above, Bids will be opened publicly in City Hall and all bidders and general public are invited and encouraged to attend. All bids shall be submitted in sealed envelopes, mailed or delivered to the City of Delray Beach, Purchasing Office, 100 NW 1s`Avenue, Delray Beach, Florida 33444. Outside of envelope shall plainly identify bid by: NAME OF COMPANY, 131D NUMBER, TITLE, DUE DATEITIME OF Bit] AND ADDENDA NUMBER, IF ANY. t. A mandatory pre-bid_ conference will be held on Wednesday, March 26i 2014 @ 10:30 A.M, for this "Bequest for Proposal". The meeting will be held in the Environmental Services Administration Building, 434 S. Swinton Avenue, Delray Beach 33444. Questions regarding this solicitation must be received in writing via fax 561--243-7166 or email to nadal_mydelraybeach.com. A Bidders failure to attend the Pre-Bid Conference will disqualify that Bidders bid. A Bidders failure to sign in within five minutes of the 10:30 A.M.conference start time will disqualify the Bidders bid. No questions received after Wednesday April 2, 2014 at 2:00 P.M.will be addressed. OPENING: it-is the sole responsibility of the bidder to ensure that his or her bid reaches the Purchasing Office on or before the closing date and hour as shown above. RETURN ONE (1) UNBOUND ORIGINAL. AND SIX BOUND (6) COPIES OF ALL BID SHEETS. Any failure on the part of the supplier to comply with the ensuing conditions and specifications shall be reason for termination of contract. Copies of the specifications may be downloaded from www,DemandStar.com, phone (800) 711-1712, or � may be obtained in hard copy from the Purchasing Office, City Hall, 104 N.W. 1st Avenue, Delray Beach, Florida, 33344. AWARD: The City reserves the right to waive minor variations to specifications, informalities, irregularities and technicalities in any bids, to reject any and all bids in whole or in part, with or without cause, and/or to accept bids that in its judgment will be for the best interest of the City, as further stated in Paragraph 16 of General Conditions. All service/work performed shall be in accordance with the Contract Documents pertaining thereto, which may be examined at the office of the Purchasing Division, 100 N-W. 15' Avenue Delray Beach, Florida, 33444. Call Purchasing at 561-243-7161 for information. '*The City of Delray Beach, Florida reserves the right to accept andlor reject any and all proposals, to waive informalities, to re-advertise and to award the Contract in its best interest. RFP Igo.2014-25 Parking Facility Management Page I 3 GENERAL CONDIVI®NS9 INSTRUCTIONS AND INFORMATION 1. SUBMISSION AND RECEIPT OF BIDS; A. Bids, to receive consideration, must be received prior to the specified time of opening as designated in the invitation. B. Unless otherwise specified, bidders MUST complete all questions and price blanks in .the spaces provided in this Invitation to Bid. Failure to do so may cause your bid to be rejected. However, you may attach supplemental information. C. Bids having any erasures or corrections MUST be initialed by bidder in ink. Bids shall be signed in ink All prices shall be typewritten or filled in with pert and ink. D, All bids MUST be signed with the firm name and by an officer or empioyee having the authority to bind the company or firm by his/her signature. 2. QUANTITIES OR USAGE: Whenever a bid is solicited seeking a source for a specified time for materials or services in the quantities or usage shown, these quantities are estimates only. No guarantee or warranty is given or implied by the City of Delray Beach as to the total amount that may or may not be purchased from any resulting contracts. These quantities are for bidders' information only and will be used for tabulation and presentation of bid. 3. PRICES: A. Bidder warrants by virtue of bidding that prices, terms, and conditions quoted in his bid will be firm for acceptance for a period of sixty (60) days from the date of opening unless otherwise stated by the City or bidder. B. Prices should be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the unit price(s) quoted will govern. C. Consideration in awarding bids for term contracts will be given first to bidder offering firm prices subject to market price reduction and second to bidder offering firm prices for full contract period. If at any time during the period of this contract, the City of Delray Beach is able to purchase the items and/or services at prices less than our contract price, the successful bidder shall meet these prices and in the event of his failure to do so, the City of Delray Beach may negotiate for a new contract on the open market. D. The City reserves the right to purchase items on state contract if such items can be obtained on the-same terms, conditions, specifications and in the best interest of the City_ E. Bidders may offer a cash discount for prompt payment. However, such discounts will not be considered in determining the lowest net cost for bid evaluation purposes. Bidders should reflect any discounts to be considered in the bid evaluation in the unit prices bid. 4. DELIVERY: A. All items shall be.delivered F.O.B. destination, and delivery costs and charges included in the bid price. Failure to do so may be cause for rejection of bid. B. Time shall be of the essence for any orders placed as a result of this bid. Purchaser reserves the right to cancel such orders, or any part thereof, wtthout obligation if delivery is not made at the f time(s)specified by the City department after receipt-of purchase order. RFP No.2014-25 Parking Facility Management Page 12 5, BRAND NAMES: if and whenever in the specifications a brand name, make, name of any manufacturer, trade name,or vendor catalog number is mentioned, it is for the purpose of establishing a grade or quality of material only. Since the City does not wish to rule out other competition and equal brands or make, the phrase OR EQUAL is added. However, if a product other than that specified is bid, it is the vendor's responsibility to name such product within his bid and to prove to the City that such product is equal to that specified. S. QUALITY: All materials used for the manufacture or construction of any supplies, materials, or equipment covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest grade workmanship. 7. SAMPLES: Samples, when requested, must be furnished free of expense to the City and if not used in testing or destroyed, will upon request within thirty (30) days of bid award be returned at bidder's expense. 8. ACCEPTANCE: The material delivered under this proposal shall remain the property of the seller until a physical inspection and actuat usage of this material and/or service is made and thereafter accepted to the satisfaction of the City and must comply with the terms herein, and be fully in accord with the specifications and of the highest quality. In the event.the material and/or services supplied to the City are found to be defective or do not conform to the specifications, the City reserves the right to cancel the order upon written notice to the seller and return product to seller at the seller's expense, 9. DEFAULT PROVISION: In case of default by the bidder or contractor, the City of Delray Beach may procure the article or services from other sources and hold the bidder or contractor responsible for any excess costs occasioned or incurred thereby. 10. COPYRIGHTS OR PATENT RIGHTS: Bidder warrants that there has been no violation of copyrights or patent rights in manufacturing, producing, or selling the goods shipped or ordered as a result of this bid, and seller agrees to Fold the City harmless from any and all liability, loss, or expense occasioned by any such violation. 11, COMPLIANCE WITH SAFETY STANDARDS: A. All equipment, machinery, electrical appliances, cords and apparatus shall comply with all provisions of the Florida State Safety Standards. B. Whenever a bid is sought and services secured for any type of on-site construction the awarded bidder shall remove from the work site at the end of each working day all rubbish and waste debris resulting from his operations. The awarded bidder shall also secure the work site before leaving at the end of each working day. 12. MANUFACTURER'S CERTIFICATION: The City of Delray Beach reserves the right to request from bidders separate manufacturer certification of all Statements made in the proposal. 13. SIGNET}BID CONSIDERED AN OFFER: This-signed bid shall be considered an offer on the part of the bidder or contractor, which offer shall be deemed accepted upon approval by the City Manager and/or City Commission of the City of Delray Beach and in case of default on the part of the bidder or contractor after such acceptance, the City of Delray Beach may take such action as it deems appropriate including legal action for damages or specific performance- (T'lie remahzder of this page has been intentionally 1e fl blank) i RFP No.2014-25 Parking Facility Management Page 13 14. LIABILITY, INSURANCE, LICENSES AND PERMITS: A. PERMITS: Where bidders are required to perform work on City structure(s) or property as a r result of bid award, the City will waive the cost for permits. Contractor shall pay for permits for 1 all other work. B. LICENSES: If you are not licensed to perform work in the City of Delray Beach you MUST obtain an Occupational License before a Notice To Proceed will be issued. C. LIABILITY INSURANCE: The City prefers the insurance and bonding companies have a BEST Rating no less than A-, VIl or better. If you have any questions regarding the City's Insurance and/or Bond requirements, please contact the City's Risk Management Office at (561) 243- 7150. See pages 10 & 11 fer Insurance Requirerpents and "sample" insurance certificate. D. LICENSES: Proposers, both corporate and individual, must be fully licensed and certified for the type of work to be performed in the State of Florida at the time of the RFP receipt. The proposal of any Proposer that is not fully licensed and certified shall be rejected, The successful bidder shall pay a City business tax. All bidders should include a copy of their business tax receipts with their bid. All perspective bidders trust be in compliance with all local, State and Federal laws. No perspective bidder may have any outstanding fines or liens placed against it by the City. if you have not provided a business tax receipt to the City of Delray Beach you MUST do so before a purchase order will be issued. Contact Donna Porter @ 561-243- 7209 for additional information. 15. SPECIFICATIONS: A. For purposes of evaluation, bidder must indicate any variances from our specifications and/or conditions, NO MATTER HOW SLIGHT, if variations are not stated in the proposal, it will be assumed that the product or service fully complies with our specifications. B_ Any omissions of detail specifications stated herein that would render the materialfservice from use as specified will not relieve the bidder from responsibility. 16. AWARE] OF CONTRACT: The City of Delray Beach reserves the right to accept any Bid or combination of Bid alternates which, in the City's judgment will best serve the City's interest, reject any and all Bids, to waive any and ail informalities and/or irregularities, and to negotiate contract terms with the Successful Bidder, and the right to disregard all non-conforming, non-responsive, unbalanced or conditional Bids. The City reserves the right to reject any or all Bids, or any part of any Bid, to waive any informal[ty in any Bid, and to award the purchase in the best interest of the City. Discrepancies in the multiplication of units of Work and unit prices will be resolved in favor of the unit price. . Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. 1.7. TAXES: The City of Delray Beach is exempt from any sales tax imposed by the State and/or Federal Government. Exemption certificates certified upon request. State Sales Tax Exemption Certificate No. 85-80126215590-4 appears on each purchase order. 18. FAILURE TO BID: If you do not bid, return "Statement of No Bid Form" and state reason, Otherwise, YOUR NAME "MAY" BI; REMOVED FROM OUR MAILING LIST, 19. EXCEPTIONS TO CONDITIONS, 1 THRU 16 (Boiler Plate): Any time Bid Specifications differ from the General Conditions, Bid Specifications and Special Provisions will prevail. 20. RENEWAL: The City Commission may renew the contract, at the same terms, conditions, and price(s) for two (2) consecutive terms of one (1) year(s) subject to vendor acceptance, satisfactory performance and determination that renewal will be in the best interest on the City. RFP ho.2014-25 Parking Facility Management Page 14 21, ANTI-COLLUSION., A. Bidder certifies that this bid is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a bid for the same materials, services, supplies, or equipment and is in all respects fair and without collusion or fraud. B. No premiums, rebates or gratuities permitted; either with, prior to, or after an.y delivery of material or provision of services. Any such violation may result In contract cancellation, return of materials or discontinuation of services and the possible removal from the vendor bid list($). 22. CONFLICT OF INTEREST: A. Bidder declares and certifies that no officer, employee or person whose salary is payable in whole or part from the City of Delray Beach is directly or indirectly interested in this bid or in the supplies, materials, equipment or services to which it relates or in any portion of the profits thereof, or B. The award is subject to provisions of State Statutes and City Ordinances- All bidders must disclose with their bid the name of any officer, director or agent who is also an employee of the City of Delray Beach- Further, all bidders must disclose the name of any,City employee who owns, directly or indirectly, an interest of ten percent (90) or more in the bidder's firm or any of its' branches, 21 CITY POLICIES: Awarded contractor shall comply with the City of Delray Beach Equal Employment Opportunity Policy, Violence in the Workplace Policy, Drug and Alcohol Free Workplace Policy, General Complaint Policy and Sexual Harassment Policy. Copies of these policies may be. obtained from the City of Delray Beach Human Resources Division. Violations of these policies may result in cancellatianitermination of the contract. 24. NON-DISCRIMINATION: The Bidder shall not discriminate against employees or applicants for employment because of race, creed, color, religion, sex, age, handicapped status, disabilities, or national origin. The Bidder will endeavor to ensure that applicants are employed and that employees are treated during employment, without regard to their race, creed, color, religion, sex, age, handicapped status, disabilities, or national origin. Such action shall include but not be limited to the following; employment, upgrading, demotion, or transfer; recruitment advertising', layoff or termination; rates of pay or other forms of compensation; and selection for training including apprenticeship. The bidder agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. These provisions apply to all subcontractors and it is the responsibility of the subcontractors to be in compliance. 25. DISCRIMINATION; An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid an a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. 28. PROTEST OF AWARD 1 PROTEST BOND: Parties that are not actual bidders, proposers or responders, including, but not limited to,subcontractors, material and labor suppliers, manufacturers and their representatives, shall not have standing to protest or appeal any determination made. After the notice of 'intent to award and agreement is posted, any actual bidder, proposer or responder who is aggrieved in connection with the pending award of the agreement or any element of the process leading to the award of the agreement may file a protest with the Purchasing Manager by close of business on the third business day after posting (excluding the day of notification) or any right to protest Is forfeited. it shall be the sole responsibility of such bidder, proposer or responder to verify the r operating hours of City Hall. `. Notice of Irntent to Reject all Bids, Proposals or responses is subject to the protest procedure RFP No.2014-25 Parking Facility Management page 15 Any bidder, proposers or responders filing a protest shall simultaneously provide a Protest Bond to the City in the amount of five percent (5%) of the Protester's bid, proposal, or response amount or the amount of fifteen thousand dollars ($15,000.), whichever is less, if the protest is decided, in the protester's favor the entire protest bond is returned. If the protest is not decided in the protesters favor the protest shall be forfeited to the City. The protest bond shall be in the form of a cashier's check. Ord.No.29-13, Section 36.04 Protest shall be addressed to: City of Delray Beach Purchasing Manager 100 NW 15 Ave Delray Beach, FL 33444 25. PUBLIC RECORDS: Contractor shall comply with all public records laws in accordance with Chapter 119, Fla. Stat, In accordance with'state law, Contractor agrees to: a) Keep and maintain all records that ordinarily and necessarily would be required by the City. b) Provide the public with access to public records on the same-terms and conditions that the City would provide for the records and at a cost that does not exceed the costs provided in Chapter 113, Fla. Stat, or as otherwise provided by law. c) Ensure that pubiic records that are exempt or confidential and exempt from public records disclosure are not disclosed except as authorized by law. d) Meet all requirements for retaining public records and transfer, at no cost, to the City all records in possession of the Contractor at the termination of the contract and destroy any public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City. All records shall be transferred to the City prior ( to final payment t being made to the Contractor. l e) If Contractor does not comply with this section, the City shall enforce the contract provisions in accordance with the contract and may unilaterally cancel this contract in accordance with state law. 26. INSPECTOR GENERAL: Contractor is aware that the Inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of this contract, and may demand and obtain records and testimony from Contractor and its subcontractors and louder tier subcontractors. Contractor understands and agrees that in addition to all other remedies and consequences provided by law, the failure of Contractor or its subcontractor or louver tier subcontractors to fully cooperate with the Inspector General when requested may be deemed by the City to be a material breach of this Agreement Justifying its termination. (The s•emainele)'of this page has been intentionally left Blank} RPP No.2014-25 Parking Facility Management Page 16 Re US1?fC PARKING znn-i Hold Harmless INDEN IITYIHOLD HARMLESS AGREEMENT PARKING FACILITY MANAGEMENT €tFP No.2014-25 Contactor shall, in addition to any other obligation to indemnify the City of Delray Beach Florida and to the fullest extent permitted by lase, indemnify and hold harmless the City of Delray Beach, its officials, and employees,from and against all claims,actions, riabliities,losses(inciuving economic losses),and costs arising out of any bodily injury,sickness,disease or death, or injury to or destruction of tangible property including the loss of use resulting there-from,or any other damage or loss caused by any negligent act,error or omission, recklessness, or intentionally wrongful conduct of the Contractor, any subcontractor, or anyone directly or Indirectly employed by any of them. The indemnification obligarions hereunder shall not be limffed by any limitation on the amount, type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under any contract or agreement or under workers compensation acts;disability Wnefrt acts,other employes benefit acts or any statutory bar- Any cost of expenses,including attorneys fees,appellate,bankruptcy or defense counsel fees incurred by the City of Delray Beach to enforce this Indemnification clause shag be borne by the Contractor. The obligations contained in this Indemrtification Clause shall continue indefinitely and survive. the cancellation,termination,expiration,lapse or suspension of this agreement i i Contractor's Name Republic Parking System, Inc. signet r� r I l RFP Nc.NIA-25 Parking Facility Management Fage 7 { 1 I City of Delray Beach Page 12 of 18 April 14,2014 j f REPUBLIC PARKIMG Srs Cone of Silence COME OF SILENCE PARKING FAMUTY MANACEMENT RFP No.2014-25 The Palm Beach County Lobbyist Registration Ordinance (-Sections 2-951 through 2-357 of the Palm Beach County Code of Ordinances)is applicable in the City of Delray Beach.Section 2-355 of the Palm Beach County Lobbyist Registration Ordinance includes a"Cone of Silence" provision that limits communication during the Cilys procurement process in regard to this Wfl,which provides as follows: Sec.2-355.Cone of silence. (a)Cone of silence means a prohibition on any communication,except for written correspondence,regarding a particular request for proposal,request for qualification,bid,or any other competitive solicitation behveen. (1) Any person or person's representative seeking an award from such competitive solicitation;and (2) Any county cornmissiorier or commissionees staff, any member of a local governing body or the member's staff,a mayor or chief executive officer that is not a member of a local governing body or the mayor or chief executive officar's staff,or any employee authorized to act on behalf of the commission or local governing body to award a particular contract. (b) For the purposes of this section,a person`s representative shall include but not be limited to the person's employee,partner,officer,director,consultant,lobbyist,or any actual or potential subcontractor or consultant of the person. (c) The cone of silence shall be in effect as'of the deadline to submit the proposal,bid,or other response to •competitive solicitation.The cone of silence applies to any person or person's representative who responds to •particular request for proposal, request for qualification, bid, or any other competitive solicitation, and shall remain in effect until such response is either rejected by the county or municipality as applicable or withdrawn by the person.or person's representative- Each request for proposal, request for qualification, bid or any other competitive sofscitabon shall provide notice of cons of silence requirements and refer to this article. (d) The provisions of this article shall not apply to otal communications at any public proceeding,including pre-bid conferences,oral presentations before selection commitlues,and contract negotiations during any public, meeting,presentations made to the board or local municipal governing body as applicable,and protest hearings. Farther,the cone of silence shall not apply to contract negotiations between any employee and the intended avrardee,any dispute resolution process following the filing of a protest behveen the person filing the protest and any employee,or any vrritten correspondence at any time with any employee,county commissioner,member of a local municipal governing body, mayor or chief executive officer that is not a member of the local municipal governing body,or advisory board member or selection committee member,unless specifically prohibited by the applicable competitive solicitation process, (e) The cone of silence shall not apply to any purchases made in an amount less than the competitive bid threshold set forth in the county purchasing ordinance(County Code, chapter 2,aftle ill, division 2.part A, section 2-51 et seq.)or municipal ordinance as applicable. (f) The cone of silence shall terminate at the time the board,local municipal governing body,or a county or municipal department authorized to act on behalf of the board or local munic pal governing body as applicable, awards or approves a contract, rejects all bids or responses, or otheiVse takes action which ends the solicitation process. (g) Any contract entered into in viol n o e one f sill nce provisions in this section shall render the transaction voidable. Republic Parking System, inc. April 9,20114 Contracto's Name tune Date { RFP No.2014-2S Parking Facility Marc?gernent Page I& 1 Page 13 of 18 REPUBLIC iaARKlNC srsrev Drug Free Workplace DRUG FREE WORKPLACE CERTIFICATION PARKING FACILITY MANAGEMENT RFP No,2414-25 If identical tie bids exist,preferenm viii I be given to the vendors who submit a certification with their btdfproposal certifying they have a drug-free workplace in accordance viith Section 287.057, Florida Statutes. The drug-free workplace preference is applied as follows; IDENTICAL TIE BIDS: Preference shall be given to businesses with drug-free Workplace programs, Whenever two or more bids which are equal with respect to price,quality,and service are received by the State of by any political subdivision for the procurement of commoditles or contractual services,a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Estab€Ished procedures for processing fie bids wilt be followed if none of the tied vendors have a drug- free workplace program. As the person authorized to sign this statement, I certify that this firm complies ful€y with the fallowing requirements; 1) This firm publishes a statement notifying employees that the unlawful manufacture, distril3Ution, dispensing, possession,or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such probMilon. 2) This firm informs employees about the dangers of drug abuse in the workplace,the business's policy of maintaining a drug-free workplace, any avallable drug counseling, rehabilitation, and ernployea assistance programs,and the penalfies that may be imposed upon employees for drug abuse violations. 3) This firm gives each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection(1). 4) In the statement specified in subsection (1), this firm notifies the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will ab€de by the terms of the statement and Will notify the employer of any conviction of, of plea of guilty or polo contendere to, any violation of chapter e83 or of any controlled substance law of the united States-or any state,far a violation occurring in the workplace no later than five(5)days after such conviction. 5) This firm imposes a sanction on or relit ires the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who Is so convicted_ 13) This firm v49 continue to make a good faith effort to maintain a drug-free workplace through imptementation of this section. Contractor's Dame Republic Parlkift System, Ingsigna r RFP No.2014.25 Parking Facility Management Page 19 1 - City of Delray Beach Page 14 of 18 April 14,2014 A - l li _ V INSURANCE REQUIREMENTS �r A. GENERAL During the term of the contract with the City, the contractor shall procure and maintain insurance of the types and to the limits specified in paragraphs(1)to(4) inclusive below. B. COVERAGE Except as otherwise stated,the amounts and types of insurance shall conform to the following minimum requirements_ i 1. Worker=s Compensation -Coverage to apply for all employees for Statutory Limits in compliance { with the applicable State and Federal Laws. In addition, the policy must include Employer's Liability with a limit of$100,000 each accident. 2. Gam rehensive General Liability -, Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability Policy tiled by the Insurance Services Office and must include-, a) Minimum limits of $300,000 per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. b) Premises and/or Operations. c) independent Contractors. d) Products and/or Completed Operations. e) No exclusion for Underground, Explosion or Collapse hazards. r 3. Business Auto Poiicy- Coverage must be afforded on a form no more restrictive than the latest edition of the Business Auto Policy filed by the insurance Service Office and must include: a) Minimum Limits of $300,000 per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. b) Owned Vehicles. c) Hired and Non-owned Vehicles. d) Employer Non-Ownership. 4. Certificate of Insurance - Certificates of all insurance evidencing the insurance coverage specified in the previous Insurance Administrator prior to commencement of work. The required certificates of insurance shall not only name the types of policies provided, but shall also refer specifically to this bid and section and the above paragraphs in_accordance with which such insurance is being furnished, and shall state that such insurance is required by such paragraphs of this contract_ The successful bidder will include the City of Delray Beach as additional insured. It the initial insurance expires prior to the completion of the work, renewal certificates shall be furnished thirty (30) days prior to the date of expiration. Also, under the Cancellation section of the insurance Certification the words "endeavor to" and "but failure to mail such notice shall impose no obiigation or liability of any kind upon the company, its agents or representative" shall be crossed out as indicated on the attached "Sample of Insurance Certificate". I I RFP NQ. 2014-25 Parking Facility Management Page 10 l - ACORDa. CERTIFICATE OF LIABILITY INSURANCE rxan�tE t TF115 GERTiFJ ATE kS 1E541E=D AS A MATTER of MFORMATkfll1 aNLY ntkD GQ1iFeRS Nfl RIGHTS UPON THE CERTfF1CATE Good InsurauCe, Inc. HoLURt.TkitS G K1l7CATR F�dES HDT A1dHNCr £Xi END OR ALTER THS C4VERA6E AFF[1RDF=D SY THI=pt?C{C1ES BELDY�. P.O. Box A--1 Best City, USA 00000 iN3URr=RS AFFORDING OOVF-RA6Z }nick nSV�ra'� 1`i5lrfr��A Stilling I,'orlcers Assoc. xcsurra ABC D-cive nsuH=RC, AnytDAM, USA 00001 �' a e�srr�K� " I covEivc�s T}1E Ppl€CSES QFSLFRENCe il5tEt>9iZOtiY Ft4VE 8=ET77aFUEDT4]'€tE rH51fA ']ti4LRF37AE4YE KKi TttE POt.)CYPERiR�ir. 4TEO.kFO7YlIrHSTN,�FtiG NF!ii FCrSHRF3.SEEff,7-FS�F.S GR CO€7a`ilON 6P J4€FY ODN7Pi Cr OR OSFi�L�6CIIA�ENF SY€Fii RE ECF TO V'{fik%H TF S GEFiSlFl�AT-'41' ' [SSUEb 4R !MANYi'F7UTMO 3}SeiN3URN1c5AFfloRDEQBY THE PO MSPESCRMBDHE'RMISS'i&3 X TTD.��T�iS,EYCLUS€07i53J€ACa:)71r1Oh50Fsi3eN i••s3i iCiES.AGGREC✓rTELrh�Y5ViQ'.VN)/AyKkVE BEEN Rrv"a BYP.W GL9�:- . ^vGA Pq+-1'I,vNern P rFrrEtrr. eouYv E1P nvx usufs NERt1-ia.��-nr +awc.€c� F 500,400 A �rnExci ssaERlct..murr GLP077604 01/01/i0 01/01/11 uses a 17J-GS1lk9°_�Pi� VFFI'E��{/1.p'F o. S Gr..+76L�LJ13Gft{5SE S 1 l LFJ+fLFi.�=G4iE L3cYAd.'l1ESiMrR F534]9f;r[E.CS)4Q..'1� 1 f0«JCF p- — .+ArraxaPF.ECUeurY {pu �asr.�Er.-'�aT i `s30D">-0€10 14 FvrwFO ALP077606 01/01/10 01101/11 ALL ov..uAVIV* aan�srsrcrrar s g'rr{'w9 x.Fnfuros eU7LY U17hZY S r+3:iasNEOUrror P€i0.rriTYrx-umg $ P+Q�� oe,uaEtusxm -- nuFOa€�r-enfear�-rrr 4 .-MADTa F Wig AG6 i m*E vV5RSU.r.lr.u3;-r[' .._ rAWW-TwftE�m i O^JO ©CLAW;W19. lJirFA:G,ttE 3 �c-DUld10lE _ i Rcrrrrr�tE 3 S r�TU I Ion,S igPRKF�iccoNpBBAMH FIr9 � B ElvwxExsv+sxrrr WLP077606 03/01114 03141/11 100,000 , excPx�ac°Rr"r an"" L us�•PA 3 140 000 r ea-�EAS--F0usximr F DO 000 mm n6ccrsrrwrJ oFaPFRAT141d3rLOr11T9rr6f t�]Afy-EBr PxYluvmusl�a�aYE7:ccxsEVE�lCre�c�LPxals+pka THIS INSUP.ANCE APPLICABLE TO (state project) *CITY 0P DELRAY REACH 15 ADDITIONAL INSURED r i see attached endoraemeut. GERTSFICATE F01)ER CAHOELLAT10N RrOlr:Aflll'07 rr11=1nffh2G��n PRJ`.c"ti.BE Gkr€GEI-1.FS BFORETifEFlPrzt37gi' CITY OF DELRkY BEACB. wrsrs oi',ritErF e�+sumtRUFxr ec�row). 3D vnrsvrunfx 10 D.NW 1 s t AVENOE w srrFTn rFr�c�anr arE>a ESC warms ro FF��gr.EareRr uaEro 0o so=w� DELRAT BEACH, FL 33444 4C D�XVGeurszECr 9RLF4lA FAY OFk rY IL-ME?ONTfr NZMMPl r7F AMEN OR REPRfSM&ThT` A V f]rQlym 8 EP FCFbEVtk7NF AGO RD 2`s(24Uftaa) ©ACO REF GQR?ORATION Isa0 l RFP No.2014-25 Parking f'aciiity Management Page I I STANDARD FORM OF AGREEMENT' BETWEEN CITY AND CONTRAffiFOR PARKING FACILITY MANAGEMENT RFP No.2014-25 THIS AGREEMENT made this day of � 4 20 by and between the CITY OF DELRAY BEACH (hereinafter called CITY) and Republic Parking Systems, Inc. hereinafter called CONTRACTOR). WITNESSETH: The CITY and the CONTRACTOR in consideration of the mutual covenants hereinafter set forth, agree as follows: I. The undersigned CONTRACTOR hereby represents that he has carefully examined all Contract documents, and will perform the contractual requirements pursuant to all covenants and conditions. 2. The CONTRACTOR, as evidenced by the execution of this contract, [ acknowledges that it has examined the physical characteristics of the job requirements. The CONTRACTOR further acknowledges that the bid price includes all costs and expenses required for the satisfactory completion of the contracts requirements_ 3. The contract between the CITY and the CONTRACTOR include the following documents which are attached hereto and incorporated herein by reference of the following: CONTRACT DOCUMENTS PAGE NUMBERS Invitation to Bid 1 General Conditions, Instructions and information 2-6 IndernnitylHold Harmless Agreement 7 Cone of Silence 8 Insurance Requirements 9 insurance form Samples 1()-11 Standard Form of Agreement 12-18 Corporate Acknowledgment 17 Certificate (if Corporation) 18 Specifications 19-23 Schedule of Pricing 24 Drug Free Work Place Certification 25 References 26 Bid Signature Form 27 Statement of No Bid 28 Attachment A(Business Tax Receipt Application) 29 RFP No.21714-25 Parking Facility ManagenieM Page I 12 Addenda numbers—1—to_2_, inclusive, and any modifications, including ( Change Orders, duly delivered after execution of this Agreement. 1. 4. The term of this contract shall commence on the date indicated on the Notice to Proceed. 5. This agreement shall be governed by the laws of the State of Florida as Now and hereafter in force. The venue for actions arising out of this agreement shall be Palm Beach County, Florida. 6. All notices, requests, demands, and other given if personally delivered or mailed, certified mail, return receipt requested, to the following addresses: As to City: City of Delray(Beach,FIL 100 NW 1st Avenue Delray Beach,FL 33444 As to CONTRACTOR: Republic Parking Systems, Inc.. 633 Chestnut Street, Suite 2000 Chattanooga,TN 37450 7. The CONTRACTOR shall not, without prior written.consent of the CITY, assign any portion of its interest under this contract and, specifically, the CONTRACTOR shall not assign any moneys due or to become due without the prior written consent of the CITY. 8. The CITY and the CONTRACTOR each binds himself, his partners, successors, assigns and legal representatives to the other party hereto in respect to all covenants, agreements and obligations contained in the contract documents. 9. In consideration of ten dollars {$10.00} and other valuable consideration, the CONTRACTOR shall defend, indemnify and save harmless the CITY, its officers, agents and employees, from or on account of any liabilities, damages, losses and casts received or sustained by any person or persons by or in consequence of any negligence (excluding the sole negligence of the CITY), recklessness or intentional wrongful misconduct of the CONTRACTOR and any persons employed or utilized by the CONTRACTOR in the performance of this Project. CONTRACTOR agrees that negligent, reckless or intentional wrongful misconduct includes, but is not limited to, use of any improper materials or liabilities, damages, losses or costs caused by or on account of the use of any improper materials. CONTRACTOR agrees that negligent, reckless or intentional wrongful misconduct also includes but is not limited to the violation of any Federal, State, County or City laws, by- RFP No.2014-21 Parking Facility Management Paae 13 laws, ordinances or regulations by the CONTRACTOR, his subcontractors, agents, servants or employees. CONTRACTOR further agrees to defend, indemnify and save harmless the CITY from all such claims and fees, and from any and all suits and actions of every name and description that may be brought against the CITY on account of any claims, fees, royalties, or costs for any invention or patent, and from any and all suits and actions that may be brought against the CITY for the infringement of any and all patents or patent rights claimed by any person, firm, or corporation. The indemnification provided above shall obligate the CONTRACTOR to defend at his own expense or to provide for such defense, at the CITY'S option, any and all claims or liability and all suits and actions of every name and description that may be brought against the CITY which may result from the operations and activities under this Contract whether the construction operations be performed by the CONTRACTOR, his subcontractor or by anyone directly or indirectly employed by either. This indemnification includes all costs and fees including attorney's fees and costs at trial and appellate levels. The CITY will pay to the CONTRACTOR the specific consideration of teri dollars and other good and valuable consideration as specific consideration for the indemnification provided herein. Furthermore, the CONTRACTOR acknowledges that the bid price includes said consideration for the indemnification provision. 10. This Agreement shall be considered null and void unless signed by both the CONTRACTOR and the CITY. 11. PUBLIC RECORDS LAWS: CONTRACTOR shall comply with all public records laws in accordance with Chapter 119, Fla. Stat. In accordance with state law, CONTRACTOR agrees to: a) Keep and maintain all records that ordinarily and necessarily would be required by the City. b) Provide the public with access to public records on the same terms and conditions that the City would provide for the records and at a cost that does not exceed the costs provided in Chapter 119, Fla. Stat. or as otherwise provided by law. c} Ensure that public records that are exempt or confidential and exempt from public records disclosure are not disclosed except as authorized by iaw. d) Meet all requirements for retaining public records and transfer, at no cost to the City all records in possession of the CONTRACTOR at the termination of the contract and destroy any public retards that RFP No.2014-25 Parking Facility Management Page} 14 are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City. All records shall be transferred to the City prior to foal payment t being made to the CONTRACTOR. e) If CONTRACTOR does not comply with this section, the City shall enforce the contract f provisions in accordance with the contract and may unilaterally cancel this contract in accordance with state law. 12. INSPECTOR GENERAL: Contractor is aware that the Inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of this contract, and may demand and obtain records and testimony from Contractor and its subcontractors and lower tier subcontractors. Contractor understands and agrees that in addition to all other remedies and consequences provided by law, the failure of Contractor or its subcontractors or lower tier subcontractors to fully cooperate with the Inspector General when requested maybe deemed by the City to be a material breach of this Agreement justifying its termination. 13. FORCE MAJEURE. No party shall be obligated to perform any duty, requirement or obligation under this Agreement if such performance is prevented by fire, hurricane, earthquake, explosion, wars, sabotage, accident, flood, acts of God, strikes, or other labor disputes, riot or civil commotions, or by reason of any other matter or condition beyond the control of any party, and which cannot be overcome by reasonable diligence and without unusual expense("Force Majeure"). In no event shall a lack of funds on the part of any party be deemed-Force Majeure. 14. The contract documents constitute the entire agreement between the CITY and the CONTRACTOR and may only be altered, amended or repealed by a duly executed written instrument. Pd`11 No.2014-25 Parking Facitity Management Page l 15 i 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the day and year first above written. ATTEST: CITY OF DELRAY BEACH, FLORIDA City Clerk Drat D, Glicksteinr Mayor Approved as to form: �1f City Attorney WITNESS: COIq T0JR:. JU- (Print ar type name and title) rF (Print or type name and title) (SEAL) RFP No.2014-25 Parking 1aaoility Management Page 16 CORPORATE ACKNOWLEDGMENT STATE OP COUNTY of—j &I i ; E The foregoing instrument was acknowledged before me this day of by -a (name of officer or agent, title of officer or agent), of` = � 1:;_. `A -�— fstate or place of incorporation) corporation, on Behalf of the corporation. HetShe is (personally icncWn to_Me) (or has produced identification) and has used his/her (type of identification) as identification. Sigiature of Person Taki;fq Acknowledgment Name of Acknowledger Typed, Printed or Stamped a 0Q, ' l RFP No,2014-25 Parking Facility Management Page 117 CERTIFICATE (if Corporation) � I i STATE OF Fl;ORM' ) } SS COUNTY OF ) } i HEREBY CERTIFY that a meeting of the hoard of Directors of � } �vl�-k�� "Y�, ,€W-I,r , aE corporation under the laws of the State of l � held on Ert.JSea - -•) ° 201t the following resolution was duly passed and adopted: �f "RESOLVED", that as F _ President of the corporation, he/she is hereby authorized to execute the Agreement dated , 20_, between the City of Delray Beach, Florida and this corporation, and that his execution thereof, attested by the Secretary of the Corporation and with corporate seal affixed, shall be the official act and deed of this corporationr'. I further certify that said resolution is now in full farce and effect. IN WITNESS WHEREOF, 1 have hereunto set my hand and affixed the official seal of the corporation this j day of 1'A L�. (Seal) RFP No,2414-25 Parking Facility Manag=nt Page 118 CITY OF DEL RAY MACH SPECIFICATIONS PARKING FACILITY MANAGEMENT RFP No.2014-25 A. PURPOSE: The purpose and intent of this RFP is to establish an open-end Contract to provide parking facility management with the primary concern of the best quality of service available and the most economical price for two (2) City of Delray Beach parking garages; Federspiel, located at 22 SE 151 Avenue and Old School Square, located at 100 NE 15i Avenge, Delray Beach, FL. Bidders with low standards for either service or workmanship will be judged to be non-responsible and their bids non- responsive. No bid will be accepted if it offers lower standards of material and/or workmanship than is described therein. B. NOTICE OF AWARD: It is and shalt be understood and agreed that a Contract shalt be deemed to be awarded and validly entered into between the successful Bidder and the City when written notice has been given to award the successful Bidder by the City through its authorized agent, and purchase order shalt be issued to the Bidder covering the same. C. FIRM PRICE:The City requires a firm price for the Contract period. D. CONTRACT TERM: Term of contract shall be one (1) year from award of contract and expiring one (1) year later_ The City Commission may renew the contract, at the same terms,conditions, and price(s)for two (2) consecutive terms of one(1)year(s) subject to vendor acceptance, satisfactory performance and determination that renewal will be in the best interest of the City, per paragraph #20 of General Conditions of this bid. E. GENERAL / SPECIAL CONDITIONS: In the event of conflict between General Conditions and Special Conditions, the provision of the Special Condition shall have precedence. ( F. COMPETENCY OF BIDDERS: Bids will be considered only from firms that are regularly engaged in the business of providing the goods and/or services as described in the Bid Invitation and who can produce evidence that they have established a satisfactory record of performance for a reasonable period of time; have sufficient financial support, equipment, and organization to ensure that they can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. The term "equipment" and "organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the proper authorities of the City of Delray Beach. I G. VENDOR SERVICE REPRESENTATIVE: The Bidder shall submit with his bid proposal the name, j address, and phone number of the person(s) to be contacted for information and for the coordination of service. A contact for both regular work-hours and after-hours, weekends, and holidays must be identified. H. PERFORMANCE PROBATION PERIOD: The successful awardees will immediately enter into a three- month probationary period upon contract award. During this time the awardees' performance will be closely scrutinized by City staff. If the awardees' performance fails to consistently meet the standards specified within the bid, his/her contract will be promptly cancelled. If his performance is acceptable, then helshe will be also notified and the contract will extend through the expiration date given in this bid. The City has the right to terminate the contract during the probationary period with or without cause,and this right shall be solely at the discretion of the City. I. BACKGROUND INFORMATION: The City reserves the right, before awarding the Contract, to require a Bidder to submit such evidence of his qualifications, as it may deem necessary, and may consider any evidence available to it of the financial, technical and other qualifications and abilities of a Bidder, including past performance(experience)with the City. City reserves the right to lnspect all uniforms and equipment prior to contract award. RFP No.2014-25 Parking Facility/Management Page 119 J. DEFAULT OF CONTRACT: The City may, by written notice to the successful bidder, terminate the Contract if the bidder has been found to have failed to perform his services in a manner satisfactory to the City as per specifications. The date of termination shall be stated in the notice. City shall be sole judge of non-performance. K. DEFAULT ON PRIOR CONTRACTS: No proposal will be accepted from, nor will any Contract be awarded to, any person or firm which is in arrears to the City upon any dent or Contract, or which is a default as surety or otherwise upon any obligation to the City, or who has failed to perform faithfully any previous Contract with the City. L. REJECTION OF IRREGULAR PROPOSALS: Bids which contain any alteration, addition, condition, limitation, unauthorized alternates or show irregularities of any kind may be rejected by the Clty as nDn- responsive or irregular, The City reserves the right to waive any irregularities, technicalities or informalities in any bid and to reject any or all bids_ M. TRANSFER PROHIBITED: The successful Bidder shall not assign, transfer, convey, sublet or otherwise dispose of this Contract, or of any or all of his or its rights, title or interest herein, or his or its power to execute such Contract to any person, company or corporation, without prior written consent of the City. N. CAPACITY: Vendors must have the capability to perform contracted servicers on a timely basis and with proper equipment and supervision. Vendor must adhere to procedures and schedules asset forth in the conditions and specifications- Failure to do so shall result in Contract cancellation. O. BID SUBMITTALS:All Bids must be submitted on the attached"Bid Forth', SCHEDULE OF PRICING_ TOTAL BID PRICE SHALL INCLUDE ALL THE LOCATIONS AS USTFD. P. INFORMATION: For information regarding the submission of this RFP, please contact Patsy Nadal, Purchasing Manager, City of Delray Beach at (661) 243-716117163. Any technical questions regarding maintenance areas and service listed relative to this bid should he submitted in writing via r email: nadal(ai)mVdelraybeach.com or fax: (561) 243-7166 and will be addressed or answered in the form of an addendum. Q. JOINT BIDDING, CO-OPERATIVE PURCHASING AGREEMENTS: State on Bid Form if you will extend the same price, terms, and conditions of this bid to other Palm Beach, Martin and Broward County Governmental agencies. R. BILLING: Vendor shall submit a monthly invoice the first of each month, itemizing all hours performed the previous month. S. PUBLIC ENTITY CRIMP=S INFORMATION STATEMENT: A person or affiliate who has-been placed on the convicted vendor list following a convicting for a public entity crime may not submit a bid on a contract to provide any goods or-services to a public entity, may not submit a bid on a contract wit4 a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list_ (The remainder of thly page has been intentionally left blcwk) RFP No.2014-25 Parking Facility Management Page 120 I SCOPE GIF SERVICES � 3 PARKING FACILITY MANAGEMENT I RFP No.2014-25 The terms of this agreement are for up to three, (3) years. Contractor shall provide professional, capable employees to perform duties as provided for in this Request for Proposal, (RFP) as they relate to the Old School Square, (OSS), and Federspiel Garages. These responsibilities include but are not limited opening and closing facilities at prescribed times, provide light maintenance and cleaning duties, confirm and report elevator malfunotions, collection of fees and associated reporting on weekends and select special events, prepare inventories of vehicles staying overnight, and provide valet parking services in the OSS Garage. These tasks may be modified from time to time, at the City's discretion, at the direction of the Project Manager, (PM), 1. PROCEDURES: A- A time clock is provided for the purpose of tracking employee attendance. Employees are to be at their assigned posts,prepared to work, at'scheduled times to provide-consistency to customers. PLEASE NOTE: Only scheduled tunes worked constitute billable hours. Payment to employees for time prior to a shift to prepare the work station and subsequent close-out duties, (preparing reports, storing signs, workstations, etc.)following shifts are the responsibility of the selected vendor B. Upon arrival attendants must call the Police Department, non-emergency phone, at 561-243-7800 and provide a cellular prone number for immediate contact with attendant in the case of a customer needing to retrieve a vehicle after closing hours or other matters. C. Close garages nightly at 3:00 AM, (or other designated time as may be directed from time to time), securing all doors and gates. A physical examination of all floors, stairwells, elevators, and corridors shall be done nightly to assure no person(s) remain in a facility after closing; Persons not leaving, when politely asked, shall be reported to the Police Department at the non-emergency phone, 561-243-7800. Employees are not to confront un-obliging or irresponsive people. D. Post and remove appropriate signs during operating hours. All signs must be removed and properly stored in designated storage area(s) upon complefon of each shift, special event or Other associated time. When staffed, "Elevator Out of Service" notices must be placed at each elevator landing upon confirmation of a malfunction and removed once elevators are back in service. E. Barricades, cones or other traffic control devices, (supplied by the City), may be required from time_to time, and shall be installed/removed as necessary to maintain optimal service controlling traffic flow protecting the public and staff from potential hazards, secure facilities from illegal entry, or other purpose(s)deemed necessary and as may be instructed from time to time. F- Uniforms shall be worn by employees, at all times while on duty. Uniforms shall consist of polo or button down shirts, displaying the company name and logo,traditional slacks or shorts, (no denim please). G. A photo ID badge, including.employee's full name, company name and identifying logo, in legible print or font must be worn at all times and be prominently displayed. Embroidered names on uniforms, while permitted, shall not replace the requirement for photo iD's noted above. H. Contractors' employees and/or agents shall be_bonded in the amount of one hundred thousand dollars ($100,000). A certificate(s) evidencing proof of bonding must be provided to the City, by contractor, at time of execution of this Agreement, for each new employee at the time of employment and updated from time to time as necessary to maintain compliance with this provision. I- If the successful Bidder is not registered to perform work in the City of Delray Beach, a Business Tax Receipt shall be obtained prior to commencement. Business Tax Receipts are available at the Community Improvement Department in City Hall, North Wing,100 NW 1� Avenue, Delray Beach, Ft_ 33444 1 The parking facilities shall be available for use by the public at all times, unless otherwise designated by the PM, Contractor shall not reserve or otherwise utilize any spaces for reasons other than use by the public without prior written consenthristruction from the PM or his/her designee. RFP No,2014-25 Parkin.Facility Management Page 121 II. REPORTING, The following reports, Shift Report, (reconciliation form), Monthly Summary Report, Vehicle Counts and, Inventories shall be provided as specified below. Please see sample reports attached hereto: A. Shift report, (reconciliation form), must be completed for each shift during which fees are collected. Revenue shall be reconciled to shift reports and verified by shift manager, completed at the end of each shift and remain on site for collection and/or inspection, (In the event a shift manager is unavailable, a second employee, when available, shall confirm reported revenue_ B, Prepare an inventory of vehicles remaining in facilities after closing or end of event coverage. Each facility shall have an Inventory completed including facility name, day, date, time inventory is taken and name of employee taking the inventory. Inventory shall include vehicle make, color, license plate number, location parked and, where applicable, ticket color and number for vehicles entering while fees were collected. Inventories must be maintained and available in the OSS Garage office; C. In addition to reports noted above, Valet Attendants shall maintain vehicle counts of cars entering the facility hourly and submit with the corresponding days shift reports. 111, INVOICING; A. Invoices for services will be presented monthly for services rendered in the preceding month and must include the following supporting documentation: Facility name; breakdown of/tours by function, invoice period, rate of pay;total cost. B. The Federspiel and Old School Square Garages and Valet Service shall be invoiced independently of one another. C_ Employees providing services between both garages, (i.e. Shift Manager, Porter)shall have time equally divided between the Federspiel and OSS facilities. D. All ancillary costs, (back office administration, office supplies, etc_), are to be included in the proposed hourly wages. Additional costs for items other than hourly rates, unless previously approved, will not be considered. IV. STANDARD SCHEDULED }TOURS I DUTIES—SELF-PARKING Old School Square & Federspiel Garages —Self Park Sun. Mon. Tue. Wed. Thurs. Fri. Sat. Total Porter 12 12 6 6 6 6 12 60 Attendant 16 16 16 48 Manager 8 S 8 24 Total 132 A. Tuesday through Friday require only one (1) porter to perform duties in both the Federspiet and Old School Square Garages. Invoicing for these hours shalt be equally divided between the two facilities. B. Saturday through Monday the garages each require one(1) porter Midnight to 6:00 A.M. Invoicing for these hours shall be applied to the respective facility. C. Manager duties are shared bahveen facilities. Invoicing for these hours shall ba shared equally between r the Federspiel and OSS Garage invoices_ D. In the case of events where the vendor is providing both event and non-event staffing, Supervisor duties are shared among the facilities. RFP No.2014-25 Parking Facility Management Page 122 I I Maintenance/Cleaning Schedules Sun. Mon. Tue. %O%fod. Thurs. -Fri. Sat. ( Federspiel Mid—6A Mid —GA Mid—3A Mid—3A Mid—3A 3AM—6A Mid —6A OSS Gar Mid—6A Mid—SA 3A—6A 3A—6A 3A—6A Mid—3A Mid—6A The following duties shall be completed daily or when needed, as directed by the PM or his designee- Cleaning supplies are provided by the City. F. Mop elevator floors, clean interior elevator walls and door panels and outer elevator doors on each floor. F. Check trash receptacles, replacing bags emitting odors or'!-%full. G. Police paper and debris from throughout the facility including parking levels stairwells, elevators, ramps, etc. H. Report malfunctioning light fixtures, exit lights, missing or discharged fire extinguishers, I. Keep surfaces free of black dust inherent to parking structures. Fyamples include the tops'of trash receptacles,fire extinguisher cases, handrails, clearance bars, bollards, etc. J. Check all doors to assure proper closing, (doors not propped open, locks with hasps not altered, etc.) K. Facilities shall be opened by 6;00 AM daily L. Facilities shall be closed at 3:00 AM. f=acilities may be locked down as early as 1.00 AM on the condition that no cars are present. M. OSS Bathroom facilities are to be cleared of patrons and closed upon closing of facility, or other time(s) as directed by the PM or hislher designee. r N. Any loiterers should be politely asked to leave the premises. Noncompliance shall be reported to the ` Police Department at the non-emergency number, 561-243-78DO. Attendants are not to argue with those refusing to leave. Fee Collection Schedule I Self--Park Sun, Mon, I Tue. Wed, Thurs. Fri. Sat. Federspiel 4P—Mid 4P—Mid 4P—Mid OSS Gar CURRENTLY NO COLLECTION 4P— Mid 4P--Amid 4P—Mid Manager 4P—Mid 4P--Mid 4P— Mid O. Attendants must collect parking fees on Thursday, Friday and Saturday rights.The fee is currently$5.00 flat rate, collected upon entry. No in and out parking privileges are permitted. P. Contractor is responsible for providing operational change fund for cashiers to provide change to customers. Q. Contractor shall issue sequentially numbered claim checks provided by the City. The three part ticket shall be issued with the bottom portion, (claim check), to the customer as proof of parking in the facility, the top stub, (larger number) on the dashboard to facilitate audits and the third portion, center stub, retained by attendant to be remitted with the corresponding shift report. Tickets should be remitted in nurnarical sequence as sold. R. Shift Manager shall make incremental cash drops ($400.00)from attendants to minimize cash on hand at facilities during times of collection. Money drops are to be recorded on reconciliation report, verified by both attendant and shift manager, and deposited in the OSS Garage safe using envelopes provided by [ the City. 1 S. All drops shall contain the following information: facility name; day, date, drop number, currency increments and total amount. Drops must be placed in drop envelopes provided by the City. T. Persons wit€ disabilities, producing a valid handicapped parking hang tag or license plate shall be permitted to park free of charge RFP No.2014-25 Parking Facility h4anagement Page 123 OSS Valet Schedule— Peak Season Schedule / Sun. Mon. Tue. Wed. Thurs. Fri. Sat_ Total 4 Attendant 1OA—Mid 10A—Mid I OA—Mid 10A—Mid 10A—Mid 10A-2A 10A—2A 102 Attendant Noon-8P Noon-8P Noon 3P Noon-8P Noon-8P Noon-8P 48 Attendant Noon--9P 2P-9P 2P-9P 2P—OP 2P— 11P 2P— 11 P 2P--11 P 57 Sample schedule for high season. Off Season staffing will be lover. Total 207 In addition to the duties noted above, the following shall apply to valet parking attendants: U. Attendants must possess a valid driver's license and be capable of operating both standard shift and automatic transmission vehicles. V. A time clack is provided for time stamping customer tickets in and out_ W. Attendants must possess basic math skills for calculating time vehicles are parked to calculate proper rates to be charged. X. Schedules subject to change based on utilization, event or special circumstance seasonal and non- seasonal. The schedule above represents high season utilization. (T9ze remainder of this page has been intentionally left-blank) l RFP No.2014-25 Parking Facility Mana;ement Page 24 EVENT PARKING: Please note, the City, at its sole discretion, may advertise for the provision of parking services for special events. However, if services for special events are requested in accordance with this agreement, the following shall apply. A. All Contractor employees scheduled to work at the South County Courthouse Garage must obtain approval from Palm Beach County to staff the Court House Garage.Approval includes fingerprinting and background checks perfcrmed by Palm Beach County in accordance with the County's Criminal History Records Check Ordinance. B_ Parking attendants must wear uniform shirt with photo 1D badge including employee name (can be a Polo shirt)with uniform slacks or shorts (no blue jeans or other denim products). C_ Parking attendants must have radio and/or cell phone/communications with supervisory personnel. D, Tickets, shift reconciliation reports and combined reconciliation reports per facility to be turned in to the City E. Handling of revenue for event parking: Contractor agrees to remit final billing with net revenue to the City within five(5)business days from the culmination of the event. F, Contractor will provide parking stand with locked drawer at said parking lots. G. Insurance certificate may be required to list Palm Beach.'County as an additional insured for event coverage at the County Courthouse Garage. EVENT PARKING FACILITIES: The following list identifies parking lots which may be available for special event parking. Utilization and staffing shall be determined by the City Manager or his/her designee(s). A Cammunity Center 45 spaces 'B CPA Lot-NVV 15 Avenue, (Monterey Lot I, 90 spares C North City Hall Lot 185 spaces D City Attorne y(Paved 60 spaces E City Attorney Grass 60 spaces F OSS Parking Garage 500 spaces G Library Surface Lot 165 spaces H South County Courthouse 320 spaces V. INSURANCE: A. Contractor shall, during the term of this agreement, maintain in full force and effect General Liability Insurance, Workers Compensation Insurance, Garage Keepers Legal Liability Insurance and Automobile Liability Insurance in the amounts provided below: General Liability Insurance of at least $1,004,000 combined single limits per occurrence to protect the City against all risk of injury to persons (including death) or damage to property wherever located resulting from any action or operation under contract or 1n connection with.the work described herein. This policy is to provide coverage for premisesloperations including auto liability, independent contractors, broad from contractual liability, products/completed operations. L Workers' Compensation per Statutory Limits of the State of Florida to include Employers Liability Insurance with limits of at least 100,000/$500,0001$1 Q0,000. ii. Garage keepers Insurance with limits of no less than $60,000 per auto, with an annual aggregate of$500,000. iii. Automobile Liability of at least $300,000 combined single limits per occurrence for awned/non-- owned/hired automobiles connected to the business. r iv. The City of Delray Beach must be named as additional insured on the Iiability policies; and it must l be stated on the certificate of insurance. V. Thirty (30) days written cancellation notice required. Vi. Best's guide rating B+,Vill or better, latest edition. RFP No.2014-25 Panting Facility Management Page 125 VI. MEETING DATES: Bid Advertisement March 16, 2014 Mandatory Pre Bid Meeting March 26, 2014, 10:30 A.M. Questions Received by Aril 2, 2014(by 2:00 P.M. Eastern Time Questions Answered Aril 7, 2014 (by close of business da Bid Opening Aril 14,2014, 113:30 A.M. Review Committee Instruction Aril 14, 2014, 2:00 P.M. j f e iew committee Review Aril 21, 2014, 9:00 A.M. VII, REVIEW COMMITTEE: The review committee will consist of one, (1) member from each of the City Manager's Office, Environmental Servic,as Department and Community Redevelopment Agency. VIII. SCORING CRITERIA: Category Maximum Points A FEES 30 B GARAG E VAL FT 25 C GARAGE OPERATIONS 25 D EVENT PARKING 2D TOTAL AVAILABLE 100 IX. RESPONSE TO RFP: Consistency in responses is an important component of the review process so that review committee members are seeing somewhat identical responses allowing for a more comprehensive comparison. Please format your responses in the following manner_ If providing a cover letter, please insert as the first page of the response. A. The price quote page provided must be used for listing hourly costs and extending annual totals for each of the positions listed. B. Garage Valet -- Please describe how your company provides these services giving examples of similar experiences C, Garage Operations: Please describe your company's experience in maintaining and cleaning similar facilities. D. Event Parking—Please describe your company's experience with Event Parking Space has been provided for a brief explanation on how your company meets the criteria listed in the scoring sheet. Please limit these responses to the space provided. Any additional information felt to be integral to your proposal should be placed at the very end of the response packet and shall be tabbed as "ADDITIONAL INFORMATION". Please note, additional information may or may not be considered in evaluating proposals. UP Flo. 2014-25 Parting Facility Managemcni Page 126 PARKING FACILITY MANAGEMENT RFP No.2014-25 f o�.c+s eEacEt 3993 2001 SAMPLE REPORTS - Self-Parking Reconciliation Form Location Date Attendant Day I Ticket Color: Ticket Color: Ending Ticket Number (!Next number in stack) Must be initialed by attendant and supervisor. Starting Ticket Pr"Amt. initials Number (First Ticket of Shift) f Tickets issued (tine 1 Minus tine 2) Total Cash Tickets (Line 3 Minus Line 4) Total Collections (Line 5 X$S.OG $Over/$ Under Attendant: Print/Signature Supervisor:Print/Signature Prime Valet Prime Valet j 11O Guests — - Cafe d' France "P No.2014-25 Parking Fa6lzty Management Page 127 PARKING FACILITY MANAGMENr // RtFP Ida.2014-25 l • DgfAi'sEkCl! - 1933 2001 OSS Garage Valet Parking Reconciliation Form Attendant Date 1 120 Shift: Day Night Weather Ticket Color: Collected Ticket Breakdown ( Ending Tic# Starti rig Tic# Tickets Issued @ �- $ Passes if any @ $B= $ Carryover collected @ $14= $ Total Collected TOTAL Carryover Remaining -##-of Total drop Initials Remaining Bills increment (2 People) Amount Carryover Ticket## X $100 � X $5D $ - X $20 $ X $5 TOTAL GASH: - $ Please,clearly complete repot t fully and bundle tickets in sequential order. Use reverse side to report unusual or extraordinary occurrences,or if more space is needed. RFP No.2014-25 Parking Facility Management Page 128 PARKING FACILITY MANAGEMENT RFP No.2om-25 �. DELRAY BEACH PARKING INVENTORY Facility Name: Date= NAME (Attendant) Clay of Week _ Time I #of DAY DATE VEHICLE MAKE MODEL COLOR TAG NUMBER TICKET# Days �II I RFP No.2014-25 Parking Facility Managemesrt Paged 29 REPUB f C PARKING SYS7 References PARKING FACILITY MANAGEMENT RFP No.2414^25 }Please Complete this page in full. PrdaciName Oity of Tallahassee ProwadLocation Tallahassee Florida �ieso erated 1985-Current Conted Name Mr.Mark Beaudoin ContactTefephvue $50.89 .$711 _ contaclE-nall Add rass beaudoimm tal moom Pm'ect f�an18 Texas Medical Center-MD Anderson Cancer Center(Valet) Pr _c Locarwn Houston,Texas Dates 6 rated 2009-Current ConlaetName Mr. Neil Hart Cc�tlaclTOle hose 713-8663.1937 _ Contad E-mail Address I nfraTt@mdanderaon.org 1 Project Name City of Alexandria Pro'ec!Location Alexandria.Vir inia s 2009-Current Pales Operated ContactNama Mr_Alfred Coleman ContadTe;e hone 703.146.4770 Coetac€E-mEMAddress alfred.coleman alexaiidriava. ov Fr"ectkams City of Houston NOW Loe44n 1"'loiAston,Texas Dates operated 2000-Curre4it CantactN ms Mr. Lannie i_esher Contact Telephone 793.224.9904 CorslaclE-maaAddress lannie.lesher@c:ityofhouston.riet Vendor. Republic Parking System, Inc. ( AFP Vin"2014-25 Parking Facility Managnnem Page 30 l Page 15 of 18 rRE,.U..,, PdRKHVG ( srs rsr 1 SECTION IX-RESPONSE TO RFP A. Price Quote Page SCHEDULE OF PRICING PARKING FACWTV MANAGEMENT RFP No.2014-25 A. PRICING PROPOSAL: The City requires firm pric pg to be provided for services outlined in this agreement_Prices shall be quoted in hourly costs and extended to annual total. POSITION HOUIRLY RATE HOURS PER ANNUAL COST WEEK Shift Manager g 15.27 24 3 19,056.86 { Cashier $ 14.41 48 3 35,567.36 Porter g 1#x.04 B0 $ 50,044.80 VaietAttendant S 6.33 207 89,664.12 AtJNUAL raTAL � 194,733.24 TOTAL HOURS,(pet vieek)_ Manager 24 Attendants 48 Porter 60 Valet Attendants 207 Total 339 maximum billing hours per week Please no€s:the City is proposing to change over to a fee based parking systern.If approved,duties vdll change from cash collection to assisting patrons with acclimating to the naw System.This change should not affect prices quoted,however a change to the schedules wit#likely increase parking attendant hours un the self-parking component of the Operation. JOINT BIDDING,CO-OPERATIVE PURCHASING AGREEME=NT. Will extend the same price,terms,and conditions of this bid to other Palm Beach. Martin and 13roward County Governmental agencies_ ❑YES ® 130 [check oim l RFP No.2014-25 Parking Facility Management Page 131 City of Delray Beach Page 4 of 18 April 14,2014 F PU LIC RKING sYSicu B. Valet Experience PARKING FACILTfV MANAGEMENT RFP No,2014-25 B. GARAGE VALET ExPERIENGE nfflthln Last 6 Years] Below are Nvo valet operations that we currently manage: TEXAS MEDICAL CENTER-MD ANDERSON CANCER CENTER VALET PARKING In November 2003 RepublicParking System was awarded the parking management contract to :operate the valet parking services for the University of Texas M.D.Anderson Cancer Center, located in the immense Texas Medical Center in Houston Texas. The Cancer Center is one of the world's most respected centers devoted exclusively to cancer patient care research education and prevention. The partinq operation at MD Anderson consists of six separate valet stations a dedicated surface lot for the storage of the vehicles a staff of approximately 90 drivers and the operation of one shuttle van for the transport of drivers. The valet stations service the different departments and centers for exam le the Rota House Hotel,the Volunteers and the Radiation Treatment Center,within the hospital.- Coilectivety,these valet stations sae approximately 1,50D vehicles per da y. SETON HEALTHCARE NETWORK,AUSTIN, TEXAS In September 1999 vie awarded the parking contract tooperate sev o Network Gara es in Austin.Texas. The Seton Healthcare Network is the leading provider of healthcare services in Central Texas serving an i 1 counly area with a population of 1 A million [people- The contract ir<itiali encompassed 2,500 parking spaces in 3 garages, Brackenridge Hospital, South and Austin Medical Plaza Garages,as well as 2 valet operations_ In October 2003,the Children's Hospital added valet services as a service to their patients. RFP No,2014-25 Parking Facility Management Pagel 32 l Page 5 of 18 REPUBLIC PARKING srsrer tr C. Garage Operations PARKING FACILITY MANAGEMENT RFP No.2o94-25 G. OPERATIONS&MAINTENANCE Within last 5-vrs) Since its humble beginning over forty-five(45)years ago, Republic Parkin S. stem has sensed its clients honestly,eagerly and Rrofessionally.A privately held cer oraticn, Republic Parkin System resen€I has over 600 arkin locetions under management totality in excess of 240,000 parking spaces in 90 US Cities and has seen revenues increase to$345,000,000.One component of our success is a vibrant operational and maintenance larl. Republic Parking System believes that a well thought out and executed maintenance plan allows us to attract more packers due to aesthetics which helps create a feeling of safety within the facility and a sense of professionalism in the management of the parking operation. Additionally, negative reactions to parking rate increases are significantly lessened at parking facilities that are well maintained. The term"malnterlance"involves several components including sweeping,cleaning windows, plowing snow,servicing equipment such as ticket machines,gate arms, elevators and fans, and structural repairs and preventive maintenance,repainting stall markings,and repair of asphalt pavemant in parking lots.These and other maintenance tasks are needed to maintain the appearance and safety of the facility. Republic believes that"an ounce of prevention is w-orth a pound of cure"and preventive maintenance can help prevent many costly repairs. Republic understands that main enance of parking [acilillas is mu I ace a -arid a detailed custo-intzed main enance program is required.toreac par ing garage and iol. ur maintenance program Is compre ensive an we area le to evaluate your acs ies an tree e a program that will me the needs o a ray 1,3eacn. - 1 RFF No.2014-25 Parking Facility Management Page 133 City of Delray Beach Paga 6 of 4$ April'14,2014 F PUBLIC RKINI 515 CE4 Q. Event Parking insert PARKING FACILITY MANAGEMENT rlFp No.2414-25 D. SPECIAL EVENT PARKING(VViahln Last 5-years) Below is a snapshot of our Event Parking operations, Currently,vie manage several garages and lots in major metropolitan areas that provide event parking for stadiums,arenas and concert halls. Riverbend f=estival-For over 30 years,the City of Chattanooga has produced a 9 day, multi- cultural, multi-day event on the banks of the Tennessee River in downtown Chattanooga.The €estival showcases international, national,regional and local acts,as well local and regional artists,for a family-oriented event.With over 30,000 patrons per day, Riverbend has become a nationally-acclaimed event. epu lac Parking System utilizes garages and sur ace lots to accommodate the patrons for Me event. I ices ere pre-sa y attendants a e entrance to the lots.Our Rive encl Festival client contact IS Mr. Don sharp, He can be cont—acted at f University of Tennessee Football-The University of Tennessee, Knoxville is a state grant l institution. it is the flagship campus of the University of Tennessee System encompassing campuses at Knoxville, Chattanooga,Memphis,Martin and Tulfahoma. On football Saturdays, over 400,000 fans attend games at Neyland Stadium. Republic Parking System currently o rates 13 locations thru both private lots and the Public Building Authority of Knoxville]Knox Cou ity.Tennessee encom assin 4789 aces.Vile utilize all arki s aces forthe games.We use cashierstaff to collect fines on a pre-Wy pre—W basis on the lots and in the garages.Note_The PBA consists of 3,839 Races of the total 4,789. Our PSA client is Ms.Jayne Burritt at 865.215-8420, University of Nebraska Football-The University of Nebraska—Lincoln,chartered in 7569,is an educational institution of International stature. On a football Saturday,Memorial Stadium holds approximately 92,000 fairs with 150,00 fans enjoying tail gaiting activities in the downtown area. Re ublic Parkin S stem uses Amano Mc Gann S ecia]handheld a yent technology to ark the fans.We re-sell via the Park&Go Website. Customers present a printed bar code to gain entry into the lot, In 2011,we processed approximately 40,000 transactions for the season or 5714 per ciame. Furthermore we use 2,400 on street meters aces for arees on a'pre-sold' basis.We simply sell han to s to these fans to display on their car_our client is Mr. Ken Smith. He can be reached at 402.441.6097 UP ilia_2014-25 Parking Facility Management Page 134 Page 7 of 18 REPUBLIC PARKING srsrcx 4 Signature Form BID SIGNATURE FORK I PARKING FACILITY MANAGEMENT RFP No.2014-25 PLEASE AFFIX SIGMOURE WHERE INDICATED Q1 AILURE TO DO 90 SHALL BE CAUSE FOR REJE=CTION OF YOUR PROPOSAL) Ttse undersigned bidder certifies that this bid package is submitted in accordance with the sP..cflieatlon in its entirety and With lull undt r�tanding ofthe conditions gove big this bid Re ublic Parkinq S ystem, Inc. 'Name of Bidder(Firm Name as Registered vAth their State of origin) Business Address: 633 Chestnut Street,Suite 2000 Street Address - (P,4.Box Address is not permitted) Chattanooga, TN 37450 City,State,Zip Mailing Address: JA Check if Same as Business Address above Street Address Cit , State,Zip Auth d Signature(Written) Jack Skelton, ice President Print Name and Title of Person Signing this Form April 9,2014 423.756.2771 423.265.5728 Date Telephone f Fax No. Email Address of Authorized Signee: iskelton re ublicoarkin _com VENDOR SERVICE REPRESENTATIVE FOR PLACEMENT OF OPOER CONTACT NAME: Wally Bice TELEPHONE, 423 664.2148 "P 7\1o.2014-25 t'arkina Facility Management Page 135 Page 11 of 18 CITY OF DEL RAY SWAWEPIENT OF 110 DID PARKING FACILITY MANAGEMENT RFP No. 2014.25 If you are not bidding on this servicelcommodity,please complete and return this form to: City of Delray Beach Purchasing Department,100 NW Is[Avenue, Delray Beach,Florida 33444. Failure to respond may result in deletion of vendor's name from the qualified bidder's list for the City of Defray, each. VENDOR NAME: ADDRESS: TELEPHONE. SIGNATURE: DATE: Minority Owned Business: ❑ Black ❑ Hispanic ❑Woman ❑Ot We,the undersigned have declined to bid on Bid No.2414-25 due t /he following reason(s): Please Check below: ❑ Specifications too"fight",i.e.,geared tovsfard rand or manufacturer only(explain below) ❑ Insufficient time to respond to the Invita' n to Bid ❑ We do not offer this product or an e uivaient Our product schedule would no permit us to perform ❑ Unable to mee`,speciftcatio s L1 Unable to meet bond ,uifemenls ❑ Specifications and r(explain below) ❑ Dther(spe&4y b ow) Remarks/Other: f SIGNA /RE., DATE: RFP No-2014-25 Parking Facility Management Page 136 REPUBLI PARKING SYSTEM I Addenda j ADDENDUM NO.2 j City of Delray Beach Parking Facility Management RFP No.2014-25 April 09,2014 TO ALL BIDDERS AND OTHERS CONCERNED Contractors submitting proposals for the above-referenced project shall take note of the folto�ving changes, additions, deletions clarifications, etc., to the Plans and Specifications which in accordance with the Contract Dmuments shall become a part of and have precedence aver anything shown or described othervrise. REPLACEMENT PAGE#f6 1, Page#6,Item#Z9,FORCFrs.arrURE added. l NOTE: Bidders mus#€acknowledge Receipt of this Addendum -Trite the words"Addeadum i to.I"on the exterior ofthe envelope in which the bids are s€zbmittedl PLEASE ACKNOWLEDGE RECEIPT OF ADDENDLiM NO.2 BY SIGNITNG BELONV AND TAXWG BACK TO(561)2=I3-7166 OR VIA EMAIL n;ii;-:3 I i.: , ;,, I: _ r.AS SOON AS POSSIBLE. 2 ...gin I't9nholrler � � i Date Page 3 of i snn zntn t City of Delray Beach Page 18 of 18 April 14,2014 PARKING FACILITY MANAGI<R4I W RFP No.2014-25 Fm ff e - Previous Bid Tabulation RFP Submittal Package Label attach to package-must use) 1 s l RFP No.201425 Packizzg Facility Managemout Page 37 Z sue.: m $ w Yi 4 u7 [ O •Y;2. Kyt - ea a _a a `o� E U) r MOM n v 2 pp 1�o to Z a �.�-� -'�',,"S`-Y�t z ° 'a E b g p � `r � •� n UP ct Ul 5m+�k �i_ R U IRL co IL 4 - --_--_fits Lb --ate'== r J t o r v m � A N c Q m C4 O Q R '� G IE Z C 'DO '8 UJ T} CL' qq mmf mh Si3 m o o G C t r ti 1s co to 10 Q LL3 °YO- ?''�} 19 ins w 4 0 RC-PUBLIC PAf?f{fi1rG srs rear l ADDITIONAL INFORMATION What Makes RPS Unique? Municipal Experience Republic Parking is the largest provider of municipal parking management services in the country. our business model and approach has meshed extremely well with cities around the country. We have the experience in both on-street and off-street parking management, as well as significant experience in managing combined on & off-street parking systems. Pteft Ftal &later Gta64n fitat�n U�ban�lurt4dp;ICerlts FaTities m4mt Issued Proc ilg Ri cwe 1. Gay o(Charltp�,Srlutn Caro ina=- :. .•..., 2 Z_ 10,95=_Y- — Y =2, =Ct of iincola Eie raska _._. 17„ - 7, 8__ Y.. - Y ...-•vY.._.. Y - 3. Cit+�ofAnn�rhar,ldhan(6p)= .,-__- ..: .r.-. ._ t.i .,•..., ...1,139._:, x.. .__..-=Y.....__. 4. Cif of I#ustp Tezas__------ Y _ �8,3aE#,4DD 13 5,183 5. City ofCe�arRa c _ _ - -µ- -21 6,189 Y.. Y _ ...'I,. 6, Cityof Y 7.=City Qf Sprngfl��'�,hlassachlres(SPA} _ ....-..L�,._ .,•.,5,663 =Y- . 12 9. State ofLoai6a _ i0. C of louisnfle,Kentucky{PARC} —Y Y- Y $i''dQ'DOD 11. Cry of Yrginia Beach 12, Cap al t ty[3°velvpm2i�t Coro_Wk Idaho - _ -r 11 J = 3,395 Y v _ $4 9D0,M 13, Cray cf Lerirgton,KefltucKy(LEPA81{} _ s 6 - 3,300 Y Y =Y r w Y y v _ 1,500,_D�_ 14City6416f{r5t2sPlassauses ..-. ,.,-_.- 4 28II Y _Y 15,�C yof Chahar oga Tears fCAkTA) _ - .,r 2345 _„Y _-- -W._ �_. ._ �¢ r(. 16. City-tiTaoorrsa4Yashing ton_ a..,.._..-. -. 7 =-?L2.50. I7. Clry of Baitimare,Maryland{PABCJ -_. ., _. ._, •._.y .... 3 _. ?�� .. Y Y _. __ _ ..�.. ._ �4,b75,Q00_ 18. Ci[yofi)earbornFlichan, =r_�=__ .�, _ 10 ._T 1905 Y� = Y f9. City of Taflahnc e Florida =--______ 3 i,B71 Y =_- - _ - _ 1,510�UDd 20. ayofsYlacuse,f�e�York.= -- =z — t boa_ � _-- _.:__t,o�o�aoo Z1. c!k tC�mb, ge,-Mas;at�Us—= —.'.�z� 2 i,468 22. City of Chaltar?ooga�Tenn2ssee 2 1373 Y Y94dfEi4f} 24. City of h0plr 2 ernphf5'CCC}_, Y 2b, COy ofAkandna,YrgNa __...._..._._. -. 7 891 Y 27. XashZe MTA 3 762 Y 2a. Cry of Aagusta Georgia f - 1 - 726 Y .T.= _�._ = r__ 295,000 29. aility Coanky_Chatarlorga TN - 1 1707 Y 30, Port of Seat 31, Pierce Cr oiYr 'fas ington= •o._•_ ._ 4.u = 450 F Y City_nf HonolulL, aYrau v_ Z = -393 Y 33. Cif of!,kv r, aarado- _.,.,-.._._169. ?` �.•__,...-...�._--- -===X243,040 228 101,853 33 12 5 5 $83,925,000 City of Delray Beach Page 8 of 18 April 14,2014 I RepuaLIC PARKING sysvev Executive Leadership Scott Titmus, President Mr. Titmus has over 20 years of experience in the parking and transportation management industry. After graduating from college with a BA degree, Mr. Titmus held various positions of increasing responsibility with a large, full service parking management firm. During this time, Mr. Titmus gained firsthand knowledge of all aspects of Aw the parking and transportation management business including applications relating to office, hotel, retail, airport and hospital parking. Jack Skelton,Vice President, Eastern Region Mr. Skelton has 17 years of experience In managing all types of 1 parking operations. After graduating with a BA degree from the 4 University of Minnesota, Mr. Skelton went on to obtain his law degree from Harnline College. Mr. Skelton has overseen the operation of parking garages in over twenty cities in the United States, as well as experience managing Republic's operations in South America. He has opened many large complex parking operations, and has been directly involved for the design of various revenue control systems and shuttle operations. Mr. Skelton offices at Republic's corporate office in Chattanooga and is our Vice President overseeing the company's Pastern Region. Benjamin D.Wolfley—Chief Financial Officer Mr, Wolfley has more than 8 years experience in the parking industry and over twenty (20) years experience in accounting and Finance. His experience includes 9 years in public accounting with Price Waterhouse and eleven (11) years in several positions as a principal financial executive. As a senior financial executive, Mr, Wolfley engineered public ' offerings, financing, private debt and equity placements ranging from $1 million to $400 million. Mr. Wolfley holds a Bachelor of Science degree in Accounting from the University of Utah, and is a certified public accountant. Jan Veal- Human Resources Director ]an Veal has an M.S. degree in Industrial Organizational Psychology and over 25 years of professional experience in diverse human resource settings and educational environments. In 2006, Jan joined Republic Parking System as a Human Resource Specialist; she was promoted to Director of Human Resources in March, 2011, Site directs the Human Resource Department in providing human resource support, training, and consultation to over 2,600 hourly and management staff member employed in our Airport and Urban Divisions. Jan has been an adjunct professor at the University of Tennessee at Chattanooga since 1998 where she provides course instruction for junior- and senior-level courses in Human Resources Management. She received The Quality of Teaching Award from the University's College of Business Administration for her dedication and excellence in instructional design and delivery. She also co-authored; Human Resource Management; A Managerial Too[ for Competitive Advantage Instructor's Manual, published by South- Western College Publishing, Page 9 of 18 F PUBLIc RKING s rsreu Wally Bice, District Manager, Mid-Atlantic Mr. Bice has 16 years of experience in managing all types of parking Rn operations. After graduating with a BS degree from the University of Tennessee, Mr. Bice began his career with RPS in Chattanooga, TN. After leaving RPS in the late 90's to pursue a career in real estate, Mr. Bice returned to the industry in 2000. Since that time, he has held several positions in the parking industry. Mr. Bice has overseen parking operations in Charleston, SC, Atlanta, Baltimore, Alexandria, Fairfax and Virginia Beach, VA; and Scranton, PA. Mr. Bice is our District Manager overseeing the company's Mid-Atlantic area encompassing Delaware, Maryland, Washington, DC, Virginia, West Virginia, North Carolina, South Carolina and Florida. 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IL - § . ■ c 7 � CL LU \ R 2 � 0 0 to 2 $ � to z � LL ■ 0 t 4 fs 3 9L % 2 N \ § z Z 40 � 0 V � ! r k k k k m « m LIA m m z k z z & d LL, LL. z® � � � & 'coil « P ■ o a k - \ z Lu a CL Z « \ r 4 / a E « v « \ S e P & @ RFP 2014-25 - PARKING FACILITIES MANAGEMENT SCORE SHEET VENDOR/CATEGORY Costello Barcinski Krejcarek TOTAL RANKING REPUBLIC PARKING 92 78 70 240 SYSTEMS DOUBLE PARK LLC. 84 92 56 232 3 A&ASSOCIATES 54 57 50 161 4 AMERISTAR PARKING 71 77 85 233 1 SOLUTIONS, INC. 'r ACCURATE PARKING INC. 25 36 66 127 5 GLOBAL PARKING 34 20 32 86 6 SERVICES 28-Apr-14 Graded by:print name Signature SCORING CALCULATIONS As noted at the meeting, ranking is based on 4 categories.Your top selection for each category receives the highest number of points avaialble for that category.Subsequently ranked respondents are graded accoding to the decending formula discussed.See below for point values. GARAGE EVENT GRADING PRICE VALET SERVICE OPERATIONS PARKING 1st 30 25 25 20 2nd 25 21 21 17 3rd 20 17 17 14 4th 15 13 13 11 5th 10 9 9 8 6th 5 5 5 5 RFP 2014-25 - PARKING FACILITIES MANAGEMENT SCORE SHEET VENDOR/CATEGORY Costello Barcinsl<i Krejcarek TOTAL RANKING REPUBLIC PARKING 92 78 70 240 SYSTEMS DOUBLE PARK LLC. 84 92 56 232 3 A&ASSOCIATES 54 57 50 161 4 AMERiSTAR PARKING 71 77 85 233 ' SOLUTIONS, INC. ACCURATE PARKING INC. 25 36 66 127 5 GLOBAL PARKING 34 20 32 86 6 SERVICES 28-Apr-14 Graded by:print name Signature SCORING CALCULATIONS As noted at the meeting, ranking is based on 4 categories.Your top selection for each category receives the highest number of points avaialble for that category. Subsequently ranked respondents are graded accoding to the decending formula discussed.See below for point values. GRADING PRICE VALET SERVICE GARAGE EVENT OPERATIONS PARKING 1st 30 25 25 20 2nd 2S 21 21 17 3rd 20 17 17 14 4th 15 13 13 11 5th 10 9 9 8 6th 5 5 5 5 Republic Parking Default Calculations Porter Cashier Manager Valet Hours/week 60 48 24 105 Hourly Rate Hourly Rate Hourly Rate Hourly Rate Ameristar $ 14.95 $ 14.95 $ 14.95 $ 13.95 Republic $ 16.04 $ 14.41 $ 15.27 $ 8.33 Difference/hour $ (1.09) $ 0.54 $ (0.32) $ 5.62 Weekly Differential $ (65.40) $ 25.92 $ (7.68) $ 590.10 Contract Term 39 weeks $ (2,550.60) $ 1,010.88 $ (299.52) $ 12,392.10 $ 10,552.86 VALET:WINTER STAFFING DIFFERENTIAL 18 weeks @ $ 814.90 per week= $ 14,668.20 Default total due $ 25,221.06 Assumes Republic operating through October to allow for ratification of agreements and transition totalomg 39 weeks of default rate. Includes 21 weeks of valet service of 105 hours per week and 18 weeks of high season valet coverage 145 hours per week.