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06-10-14 Special Meeting Minutes I SPECIAL MEETING JUNE 10,2014 A Special Meeting of the City Commission of the City of Delray Beach, Florida,was called to order by Mayor Cary Glickstein in the Commission Chambers at City Hall at 6:00 p.m., on Tuesday,June 10, 2014. I Roll call showed: Present- Commissioner Alson Jacquet Vice Mayor Shelly Petrolia Deputy Vice Mayor Jordana Jarjura Mayor Cary Glickstein Absent- Commissioner Adam Frankel Also present were - Robert Barcinski,Acting City Manager Terrill Pyburn, Interim City Attorney Kimberly Wynn,Acting City Clerk Mayor Ghckstein called the Special meeting to order and announced that it had been called for the purpose of considering the following Item. SPECIAL MEETING AGENDA 1. Public Comments a. Steuhen Bluth: Discussed how taxpayer money was wasted by making no decision regarding City Manager,Mr. Louie Chapman,Jr. b. Dr. Victor Kirson: Discussed the City Attorney interviews. c. Kevin Osborne: Suggested that the Land Development Regulations (LDR) regarding density be tightened up. d. Jim Smith: Thanked the Mayor, Cottunissioners and the Community Redevelopment Agency (CRA) for funding the Treasure Coast Regional Planning Council (TCRPC) Land Development Regulations report that would be discussed at the workshop. Mr. Smith welcomed the new Planning& Zoning Director, Dana Little and thanked Interim Planning&Zoning Director,Mark McDonnell for his hard work. e. Jim I<j*ht: Congratulated Dana Little and thanked both Mr. Little and Mr. McDonnell for all of their work on the Land Development Regulations (LDR). 2. TEMPORARY AGREEMENT WITH INTERIM CITY MANAGER TERRANCE STEWART: Consider approval of a temporary agreement with Interim City Manager Terrance Stewart. Terrill. Pyburn the Interim City Manager, introduced this item. She noted changes to the following sections of the Employment Agreement: Section 4, "Automobile"; Section 5, "Temporary Housing Allowance"; Section 8, "Termination and Severance Pay". Ms. Pyburn advised that the term of the contract would be from June 16, 2014 through August 11, 2014, but it could be amended upon mutual consent of both parties. i I Mayor Glickstein questioned a sentence in Section 8, "Termination of Severance Pay", regarding language in the agreement. Ms. Pyburn advised that the Chatter controls the termination. Mayor Glickstein asked if this was the case with an Interim City Manager. Mrs. Petrolia asked about the term of the agreement, compensation and benefits Ms. Pyburn discussed the end of Mr. Chapman's suspension. She explained the compensation of Mt. Stewart. Mr. Jacquet asked about Section 5, "Temporary Housing Allowance". He advised that this language should be cleaned up on the cover memo. Ms. Jarjura moved to approve the Employment Agreement with the Interim City Manager, Terrance Stewart, seconded by Mrs. Petrolia. Upon toll call the Commission voted as follows: Mr.Jacquet—Yes; Ms. Jarjura—Yes; Mayor Eckstein Yes; Mrs. Petrolia Yes. Said motion passed with a 4 to 0 vote. 3. RENEWAL AGREEMENT/LAWN WIZARD USA, INC.: Approve renewal of Bid Award No. 2013--24 to Lawn Wizard, USA, Inc. in the amount of $63,449.00 for the I-95 Interchange Landscape Maintenance of Atlantic Avenue, Linton Boulevard, and S.W. 106 Street Overpass. This recommendation is in compliance with Ordinance No. 29-13, Section 36.07(A)(3), "Termination, Extension and Renewal: City Commission Approved Contracts, Renewals". Funding is available from 119-4144-572-52.21 (Beautification Trust Fund: Operating Supplies/Chemicals). j Mr. Jack Warner, Chief Financial Officer, presented this item. He explained that the contract would expire today June 10, 2014). The vendor was notified and confirmed that the terms of the agreement would remain the same. Ms. Jaijura clarified with Mr. Warner that this was an extension granted under the terms of the current agreement,which was bid publicly and advertised. Mrs. Petrolia moved to approve the Renewal Agreement with Lawn Wizard, seconded by Ms. Jatjuta. Upon roll call the Commission voted as follows: Ms.Jarjura—Yes; Mayor Glickstein— Yes;Mrs. Petrolia Yes;Mr.Jacquet Yes. Said motion passed with a 4 to 0 vote. 4. RENEWAL AGREEMENT/RUST WIZARD USA, INC.: Approve renewal of Bid Award No. 2013-36 to Rust Wizard USA, Inc. in an amount not to exceed$43,000.00 for anti-rust chemicals in the City's irrigation systems. This recommendation is in compliance with Ordinance �� No. 29-13, Section 36.07 A 3 Termination Extension and Renewal: City Commission ( )( }, ty Approved Contracts, Renewals". Funding is available from 119-4144-572-32.21 (Beautification Trust Fund: Operating Supplies/Chemicals). Mr. Jack Warner, Chief Financial Officer, presented this item. He explained that the contract would expire today June 10, 2014). The vendor was notified and confirmed that the terms of the agreement would remain the same. 2 June 10,2014 i Mrs. Petrolia moved to approve the Renewal Agreement with Lawn Wizard, seconded by Ms. Jarjuta. Upon roll call the Commission voted as follows: Mayor Glickstein—Yes; Mrs. Petrolia Yes;Mr.Jacquet—Yes;Ms.Jarjura—Yes. Said motion passed with a 4 to 0 vote. i I WORKSHOP MEETING AGENDA 1. Public Comments a. Stephen Blum: Discussed the lack of accountability and direction among staff and the and how it has left a stain on the current Commission. Discussed the rush to get a City Attorney appointed. 2. Update on Land Development Regulations (LDR) Revisions-Treasure Coast Regional Planning Council (TCRPQ Mr. Mark McDonnell, Interim Director of Planning & Zoning, introduced Anthea Gianniotes. He also noted that Diane Colonna, Director of the Community Redevelopment Agency (CRA), Dana Little, Director of Planning and Zoning,Jeff Costello, Assistant Director of Community Redevelopment Agency and Amy Alvarez, Historic Preservation Planner were present. i Ms. Anthea Gianniotes, Urban Designer Director with Treasure Coast Regional Planning Council TCRPC presented a PowerPoint to the Commission. She did an overview of the existing Land Development Regulations (LDR) as they pertained to the Central Business District (CBD). She compared the existing LDRs with the proposed changes for multiple key areas including: (1) Primary/Secondary Street Network, (2) Building Height, (3) Building Setbacks and Stepups, (4) Open Space, (5) Parking (car and bike), (6) Street and Block Network and (7) Height&Density Increases. Ms. Gianniotes discussed the proposed Height and Density Bonus Program. She talked about some of the City-wide suggestions that were brought up like the sidewalk cafe rules. It was also recommended that an advisory board be formed comprised of representatives from West Atlantic Redevelopment Agency (WARC), Downtown Development Agency (DDA), CRA and the Pineapple Grove Mainstreet. Ms. Gianniotes explained the next steps of the process. Ms.jarjura applauded TCRPC on their work with the revisions. She asked about required retail uses. Ms. Gianniotes discussed the required retail uses and explained the difference in the various areas. Ms.Jarjura asked about obstructions in sidewalk areas with landscaping and trees and the performance standards of the program. Ms. JaLjura talked about certain areas of the LDRs that required additional criteria such as shared parking. She asked about the bonus incentive program and how it would and should be determined. She stated she would like to see more sustainable development and also not have the LDRs so subjective. Mrs. Petrolia asked about the height in stories versus the height in height. She discussed parking and if the plan would leave less parking. She discussed the various areas downtown that the City would benefit from the open civic area where many of the residents congregate like the Old School Square Park. 3 June 40,2014 Mr. Jacquet commented on the proposed open civic area but advised that he would present more questions in a future meeting. Mayor Glickstein commented on the presentation. He discussed the use of dimensional height, he supported use of stories in a building instead. Mayor Glickstein talked about several of the proposed changes. He discussed a possible policy change for rear end setbacks. Discussion ensued regarding the architectural makeup of the buildings. Mayor Glickstein talked about the number of waivers and conditional use requests regarding workforce housing and pocket parks. He spoke about the approval process and past challenges of the advisory boards with the process. He commented on the performance standards and importance of clarity and conciseness. Mrs. Petrolia asked if there was going to be town hall meeting for the public or would there only be public comments allowed at future meetings. Ms. Gianniotes advised of the tirneline and the process before the LDRs would be adopted. She talked about the pocket parks. Mr. Jacquet asked if the language was provided to other advisory boards prior to them presenting their proposed plan to the Commission. Mayor Glickstem' talked about the different methods of communication that the proposed LDRs could be posted for the public. More Commission discussion ensued regarding the approval process. Ms. Jarjura reiterated the importance of having particular expertise on each of the boards. i Mayor Glickstein adjourned the Workshop Meeting at 8:54 p.m. i Actin City C rk j ATTEST: MAYOR I The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information provided herein is the Minutes of the Workshop Meeting of the City Commission held on Tuesday, i June 10, 2014, which Minutes were formally approved and adopted by the City Commission on December 2 2014. j 4 June 10,2014 i A g Ci Clerk NOTE TO READER: If the Minutes you have received are not completed as indicated above, this means they are not the official Minutes of the City Coimiiission. They will become the official Minutes only after review and approval, which may involve amendments, additions or deletions to the Minutes as set forth above. i i ii I I I ICI I 5 June 10 2014 { I