RFP 2014-38 Selection Committee QuestionsBelow is the list of questions by the Selection Committee. Some
questions are for staff and others are for the proposers. Please be
prepared to answer these questions, as appropriate, during the selection
committee meeting on December 18, 2014.
Also, to clarify the question asked during the last meeting about the
performance bonds. The form of the performance bond was part of the RFP
documents and the City will require the winning proposer to provide a
performance bond substantially in the form provided.
1. Each proposer uses different equipment and personnel. It seems
that a comparison between the vendors proposals for fleet, equipment and
personnel would be valuable in terms of evaluating Criteria #2 listed on
page 9 of the RFP (adequacy of the Proposer’s equipment, personnel,
resources and plans for providing services required under the
agreement). Is there an optimal or best practice or other benchmark
for our City’s service needs?
2. Most of the proposer’s provided route maps and said they would
make no change in routes/schedules. Some also mention route
optimization. Again in light of evaluating Criteria #2 listed on page 9
of the RFP (adequacy of the Proposer’s equipment, personnel, resources
and plans for providing services required under the agreement), we would
like to understand the feasibility of proposed service routes/schedules
in relation to the fleet, equipment and personnel proposed.
3. Given that some of the proposers will be hiring staff and
ordering new equipment based on award of the contract. Again in light of
evaluating Criteria #2 listed on page 9 of the RFP (adequacy of the
Proposer’s equipment, personnel, resources and plans for providing
services required under the agreement), are their transition timelines
achievable? In evaluating Criteria #3 on page 9 of RFP (Proposer’s
prior performance when providing similar services), we would like to see
if we could ask references about transition plans.
4. There were a wide variety of optional benefits offered by each
of the proposers, some indicated value while others did not. In order
to evaluate criteria outlined in #5 and #6 on page 9 of RFP(Any relevant
information concerning proposer’s ability to provide outstanding
service…including optional benefits; and the cost of proposer’s
services), I would like to see another section included in the price
analysis indicating which of these services and optional benefits are
included in the proposed costs tabulated by Mr. Redmond or are
additional costs (and if so, how they impact the pricing analysis
submitted by Mr. Redmond.)
5. As suggested in Mr. Redmond’s comments, we would like to be
provided with the CFO’s opinion as to adequacy of all financial matters
contained in responses.
6. Some of the proposers reported lawsuits and fines incurred. we
would like to know our attorney’s opinion as to whether there is any
impact to consider in evaluating proposers.
7. Waste management notes 23 city locations for service. we
insure close to 100 properties. Can we confirm that we do not need
additional locations included?
8. To evaluate Criteria #6 on page 9 of the RFP (cost of
proposer’s services), we need to understand the disparity in the unit
prices and the total prices. Additionally, is there any way to compare
the prices proposed to us to prices paid in similar sized cities
recently bid or within county areas of similar demographics?
9. Section 2.2 “Experience”: There is criteria for residential
and commercial experience but nothing listed for City Collected
Services. Please provide minimum qualifications for City Services.
10. What criteria do reviewers use to determine Financial Stability?
Chapter 7 of RFP seems to indicate that if a company has no pending or
past (since 01 Aug 2009) bankruptcy proceedings, then they are
financially stable. Are there any other financial stability parameters
that need to be used in assisting the rater in ranking each firm?
Chapter 8 provides information on what to submit but no direction on how
it will be evaluated.
11. Can additional information on vehicles (vehicle pictures) be
provided so evaluators can better understand vehicles proposed?
12. Will each firm sign City’s Bond form without making any changes?
13. Can each firm provide ratio of employee turnover for past two
years?
14. RFP requests a list of “equipment”. Does “equipment” mean only
waste hauling vehicles or does it include other equipment? If other
equipment is included is there a minimum standard for the type and
number of other equipment that is required?
15. Criteria 2, page 9; Can minimum requirements for “adequacy of the
Proposer’s equipment, personnel, resources and plans for providing
services” be provided?
16. Criteria 3, page 9; Can minimum requirements for “Proposers prior
performance when providing similar services” be provided?
17. Criteria 5, page 9; Need some additional information regarding
what “other relevant information” reviewers should be looking for and
some direction on evaluating this “other relevant information”.
18. Please equate the types of dwelling units stated in section 1.1 of
RFP to the table listed on form 4? i.e., what “type of collection
service would the 2,640 curbside plastic bags be listed under, etc.
Holly Vath
561-243-7123
n@advanceddisposal.com)