Re RFP 2014-38 Selection Committee QuestionsThank you!
Ellen Smith
Government and Community Affairs Manager
Waste Management, Inc. of Florida
2700 Wiles Road
Pompano, Fl 33073
(561) 312-0000
Esmith13@WM.com
On Dec 13, 2014, at 7:48 AM, "Vath, Holly" <vath@mydelraybeach.com>
wrote:
Below is the list of questions by the Selection Committee. Some
questions are for staff and others are for the proposers. Please be
prepared to answer these questions, as appropriate, during the selection
committee meeting on December 18, 2014.
Also, to clarify the question asked during the last meeting
about the performance bonds. The form of the performance bond was part
of the RFP documents and the City will require the winning proposer to
provide a performance bond substantially in the form provided.
1. Each proposer uses different equipment and personnel.
It seems that a comparison between the vendors proposals for fleet,
equipment and personnel would be valuable in terms of evaluating
Criteria #2 listed on page 9 of the RFP (adequacy of the Proposer’s
equipment, personnel, resources and plans for providing services
required under the agreement). Is there an optimal or best practice or
other benchmark for our City’s service needs?
2. Most of the proposer’s provided route maps and said
they would make no change in routes/schedules. Some also mention route
optimization. Again in light of evaluating Criteria #2 listed on page 9
of the RFP (adequacy of the Proposer’s equipment, personnel, resources
and plans for providing services required under the agreement), we would
like to understand the feasibility of proposed service routes/schedules
in relation to the fleet, equipment and personnel proposed.
3. Given that some of the proposers will be hiring staff
and ordering new equipment based on award of the contract. Again in
light of evaluating Criteria #2 listed on page 9 of the RFP (adequacy of
the Proposer’s equipment, personnel, resources and plans for providing
services required under the agreement), are their transition timelines
achievable? In evaluating Criteria #3 on page 9 of RFP (Proposer’s
prior performance when providing similar services), we would like to see
if we could ask references about transition plans.
4. There were a wide variety of optional benefits offered
by each of the proposers, some indicated value while others did not. In
order to evaluate criteria outlined in #5 and #6 on page 9 of RFP(Any
relevant information concerning proposer’s ability to provide
outstanding service…including optional benefits; and the cost of
proposer’s services), I would like to see another section included in
the price analysis indicating which of these services and optional
benefits are included in the proposed costs tabulated by Mr. Redmond or
are additional costs (and if so, how they impact the pricing analysis
submitted by Mr. Redmond.)
5. As suggested in Mr. Redmond’s comments, we would like
to be provided with the CFO’s opinion as to adequacy of all financial
matters contained in responses.
6. Some of the proposers reported lawsuits and fines
incurred. we would like to know our attorney’s opinion as to whether
there is any impact to consider in evaluating proposers.
7. Waste management notes 23 city locations for service.
we insure close to 100 properties. Can we confirm that we do not need
additional locations included?
8. To evaluate Criteria #6 on page 9 of the RFP (cost of
proposer’s services), we need to understand the disparity in the unit
prices and the total prices. Additionally, is there any way to compare
the prices proposed to us to prices paid in similar sized cities
recently bid or within county areas of similar demographics?
9. Section 2.2 “Experience”: There is criteria for
residential and commercial experience but nothing listed for City
Collected Services. Please provide minimum qualifications for City
Services.
10. What criteria do reviewers use to determine Financial
Stability? Chapter 7 of RFP seems to indicate that if a company has no
pending or past (since 01 Aug 2009) bankruptcy proceedings, then they
are financially stable. Are there any other financial stability
parameters that need to be used in assisting the rater in ranking each
firm? Chapter 8 provides information on what to submit but no direction
on how it will be evaluated.
11. Can additional information on vehicles (vehicle pictures)
be provided so evaluators can better understand vehicles proposed?
12. Will each firm sign City’s Bond form without making any
changes?
13. Can each firm provide ratio of employee turnover for past
two years?
14. RFP requests a list of “equipment”. Does “equipment” mean
only waste hauling vehicles or does it include other equipment? If
other equipment is included is there a minimum standard for the type and
number of other equipment that is required?
15. Criteria 2, page 9; Can minimum requirements for
“adequacy of the Proposer’s equipment, personnel, resources and plans
for providing services” be provided?
16. Criteria 3, page 9; Can minimum requirements for
“Proposers prior performance when providing similar services” be
provided?
17. Criteria 5, page 9; Need some additional information
regarding what “other relevant information” reviewers should be looking
for and some direction on evaluating this “other relevant information”.
18. Please equate the types of dwelling units stated in
section 1.1 of RFP to the table listed on form 4? i.e., what “type of
collection service would the 2,640 curbside plastic bags be listed
under, etc.
Holly Vath
561-243-7123
________________________________
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