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Ord 73-05 ,f" /,\ ORDINANCE NO. 73-05 AN ORDINANCE OF THE CI1Y COMMISSION OF THE CI1Y OF DELRA Y BEACH, FLORIDA, AMENDING CHAPTER 32, "DEPARTMENTS, BOARDS AND COMMISSIONS", BY ENACTING A NEW SUBHEADING ENTITLED "CI1Y OF DELRAY BEACH-POLICE ADVISORY BOARD" AND ENACTING SECTIONS 32.60 ET SEQ, CREATING A POLICE ADVISORY BOARD; PROVIDING FOR THE ESTABLISHMENT; PURPOSE; COMPOSITION; APPOINTMENT; QUALIFICATIONS OF MEMBERS; DUTIES AND RESPONSIBILITIES; AND MEETINGS OF THE POLICE ADVISORY BOARD; PROVIDING A SAVING CLAUSE; GENERAL REPEALER CLAUSE; AND AN EFFECTIVE DATE. WHEREAS, the Mayor's Advisory Commirree on R.A.CE. relations has been meeting since April of 2005, addressing race relations in the City of Delray Beach; and WHEREAS, one of the recommendations of the R.A.CE. Relations Commirree was to create a Police Advisory Board; and WHEREAS, the purpose, function, makeup and initial selection process were proposed by the R.A.CE. Relations Commirree; and, WHEREAS, this ordinance incorporates the suggestions of the R.A.CE. Relations Commirree. NOW THEREFORE, BE IT ORDAINED BY THE CI1Y COMMISSION OF THE CI1Y OF DELRA Y BEACH, FLORIDA AS FOLLOWS: Section 1. That the Code of Ordinances is hereby amended by amending Chapter 32, "Departments, Boards and Commissions", to enact Sections 32.60 et seq to create the City of Delray Beach Police Advisory Board to read as follows: THE CI1Y OF DELRA Y BEACH POLICE ADVISORY BOARD Sec. 32.60. ESTABLISHMENT The Police Advisory Board of the City of Delray Beach is hereby established as an advisory body to the Chief of Police, City Manager and City Commission. (" /,,\ Sec. 32.61 PURPOSE The Police Advisory Board acts as an advisory body to the Chief of Police, City Manager and City Commission on policy and resource issues; serves as a conduit for the community to address their issues and community problems through a cooperative effort; reviews community needs, concerns, expectations and responses relative to police services and community policing; and advises the Police Department on and provides support for communication and education between the community and the Police Department. Sec. 32.62 COMPOSITION; APPOINTMENT; TERMS. The Police Advisory Board shall be composed of thirteen (13) regular members. The first Board appointments consisting of thirteen (13) regular members shall be recommended by the R.A.CE. Relations Commirree and approved by the City Commission. Thereafter, the City Commission shall fill vacancies in accordance with City Policies and Procedures. The thirteen (13) regular members shall be appointed by the City Commission for terms of two (2) years, except that the members of the first Board to serve shall be appointed so that seven (7) members shall serve for three year terms and six (6) members shall serve two-year terms. Their successors shall be appointed for two-year terms. It is further provided that no member may serve more than two (2) successive terms on this Board. Sec. 32.63 ORGANIZATION. (A) The Police Advisory Board shall elect a chairperson and vice-chairperson to preside at its meetings and any other officers as the Board may deem necessary. (B) The Police Advisory Board shall have technical and logistical support provided by and as determined by the City Manager. A staff person shall be designated as the official City contact with the Police Advisory Board. Sec. 32.64 QUALIFICATIONS OF MEMBERS (A) The Police Advisory Board membership shall include a diverse cross section of the community. (B) The membership shall include business owners, religious and faith based organizations, youth, school officials and local organizations, where feasible. (C) The City Commission shall endeavor to include as many racial and ethnic minority members as possible. 2 Ordinance No. 73-05 r''' /,,\ Sec. 32.65 DUTIES AND RESPONSIBILITIES The duties and responsibilities of the Police Advisory Board shall be as follows: (A) Serve as liaison between the Police Department and the community, and the City to increase communication between the Police Department and the City; (B) To assist the Police Chief and District Commanders, through input, in making quality decisions; to assist in the addressing of short -term and long-term concerns of the community and help identify priorities and solutions; (C) To provide input on police policies, procedures and practices designed to decrease misunderstandings with and among the members of the community; and (D) To review and make recommendations conceming such other marters as may be referred to the board, from time to time, by the Chief of Police, the City Manager or City Commission. Sec. 32.66 MEETINGS (A) The Police Advisory Board shall meet at least once monthly on the second Monday of each month except when that date falls on a holiday. In that circumstance, the Board shall establish another regular meeting date for that month. The Police Advisory Board may hold special meetings at the direction of its chairperson upon twenty-four (24) hours' notice. (B) All meetings shall be open to the public and the order of business and procedure shall be as prescribed by the rules and regulations to be formulated by the Police Advisory Board and adopted by the City Commission. Section 2. That should any section or prOViSion of this ordinance or any portion thereof, any paragraph, sentence, clause or word be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the validity of the remainder hereof as a whole or part hereof other than the part declared invalid. Section 3. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby repealed. Section 4. final reading. That this ordinance shall become effective upon its passage on second and 3 Ordinance No. 73-05 (' /,\ the \~ PASSED AND ADOPT~ in regular session on second and final reading on this day of ~\..9J. oIL. , 2005. ATTEST: ~Rl 4::: ~ ~- ~~~." City Clerk First Reading \'v\ \ \\ C5 , \ Second Reading \ \\ \\ 05 \ \. 4 Ordinance No. 73-05 MEMORANDUM TO: FROM: MAYOR AND CI1Y COMMISSIONERS CI1Y MANAGER mv1 AGENDA ITEM # \ C\ f\ - REGULAR MEETING OF OCTOBER 25. 2005 ORDINANCE NO. 73-05 (AMENDING CHAPTER 32. "DEPARTMENTS. BOARDS. AND COMMISSIONS") SUBJECT: DATE: OCTOBER 21, 2005 This ordinance is before Commission for second reading and public hearing to amend Chapter 32, "Departments, Boards, and Commissions", by enacting Sections 32.60 et seq creating a Police Advisory Board. At the first reading on October 11,2005, the Commission passed Ordinance No. 73-05. Recommend approval of Ordinance No. 73-05 on second and final reading. S:\City Clerk\agenda memos Ord 73-05 Police Advisory Board 102505 Community Improvement ~ Memo From: David Harden, City Manager Lula Butler, Director, Community Improvemen~ October 7, 2005 Approval of Ordinance 73-05 Creating a Police Advisory Board To: Date: Re: ITEM BEFORE THE BOARD: City Commission consideration of approval of Ordinance 73-05 amending Chapter 32 of the City's Code of Ordinance, enacting a new subheading entitled "City of Delray Beach-Police Advisory Board" and enacting Section 32.60 providing for the establishment, purpose, composition, appointment, qualifications of members, duties, responsibilities and meeting dates of the board. BACKGROUND: The City Commission approved the recommendation from the Mayor's Advisory Committee on RACE Relations to create a Police Advisory Board, inclusive of the desired structure for the board, at the regular meeting of September 20, 2005. Ordinance 73-05 will formally establish the new Police Advisory Board incorporating the recommendations from the Mayor's Advisory Committee on RACE Relations. The ordinance was distributed to the committee at their regular meeting on September 27, 2005. RECOMMENDATION: Staff is recommending approval of Ordinance 73-05, as presented, to formally establish the City of Defray Beach Police Advisory Board. LB:DQ 1 \~ ORDINANCE NO. 73-05 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AMENDING CHAPTER 32, "DEPARTMENTS, BOARDS AND COMMISSIONS", BY ENACTING A NEW SUBHEADING ENTITLED "CITY OF DELRA Y BEACH-POLICE ADVISORY BOARD" AND ENACTING SECTIONS 32.60 ET SEQ, CREATING A POLICE ADVISORY BOARD; PROVIDING FOR THE ESTABLISHMENT; PURPOSE; COMPOSITION; APPONTMENT; QUALIFICATIONS OF MEMBERS; DUTIES AND RESPONSIBILITIES; AND MEETINGS OF THE POLICE ADVISORY BOARD; PROVIDING' A SAVINGS CLAUSE; GENERAL REPEALER CLAUSE; AND AN EFFECTIVE DATE. WHEREAS, the Mayor's Advisory Committee on RAC.E. relations has been meeting since April of 2005, addressing race relations in the City of Delray Beach; and WHEREAS, one of the recommendations of the RAC.E. Relations Committee was to create a Police Advisory Board; and WHEREAS, the purpose, function, makeup and initial selection process were proposed by the RAC.E. Relations Committee; and, WHEREAS, this ordinance incorporates the suggestions of the RAC.E. Relations Committee. NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF DELRA Y BEACH, FLORIDA AS FOLLOWS: Section 1. That the Code of Ordinances is hereby amended by amending Chapter 32, "Departments, Boards and Commissions", to enact Sections 32.60 et seq to create the City of Delray Beach Police Advisory Board to read as follows: THE CITY OF DELRAY BEACH POLICE ADVISORY BOARD Sec. 32.60. ESTABLISHMENT The Police Advisory Board of the City of Delray Beach is hereby established as an advisory body to the Chief of Police, City Manager and City Commission. Sec. 32.61 PURPOSE The Police Advisory Board acts as an advisory body to the Chief of Police, City Manager and City Commission on policy and resource issues; serves as a conduit for the community to address their issues and community problems through a cooperative effort; reviews community needs, concerns, expectations and responses relative to police services and community policing; and advises the Police Department on and provides support for communication and education between the community and the Police Department. Sec. 32.62 COMPOSITION; APPOINTMENT; TERMS. The Police Advisory Board shall be composed of thirteen (13) regular members. The first Board appointments consisting of thirteen (13) regular members shall be recommended by the RAC.E. Relations Committee and approved by the City Commission. Thereafter, the City Commission shall fill vacancies in accordance with City Policies and Procedures. The thirteen (13) regular members shall be appointed by the City Commission for terms of two (2) years, except that the members of the first Board to serve shall be appointed so that seven (7) members shall serve for three year terms and six (6) members shall serve two-year terms. Their successors shall be appointed for two-year terms. It is further provided that no member may serve more than two (2) successive terms on this Board. Sec.32.63 ORGANIZATION. (A) The Police Advisory Board shall elect a chairperson and vice-chairperson to preside at its meetings and any other officers as the Board may deem necessary. (B) The Police Advisory Board shall have technical and logistical support provided by and as determined by the City Manager. A staff person shall be designated as the official City contact with the Police Advisory Board. Sec. 32.64 QUALIFICATIONS OF MEMBERS (A) The Police Advisory Board membership shall include a diverse cross section of the community. (B) The membership shall include business owners, religious and faith based organizations, youth, school officials and local organizations, where feasible. (C) The City Commission shall endeavor to include as many racial and ethnic minority members as possible. Sec. 32.65 DUTIES AND RESPONSIBILITIES The duties and responsibilities of the Police Advisory Board shall be as follows: (A) Serve as a liaison between the Police Department, the community and the City to increase communication between the Police Department and the City; 2 (B) To assist the Police Chief and District Commanders, through input, in making quality decisions; to assist in the addressing of short-term and long-term concerns of the community and to help identify priorities and solutions; (C) To provide input on police policies, procedures and practices designed to decrease misunderstandings with and among the members of the community; and (D) To review and make recommendations concerning such other matters as may be referred to the board, from time to time, by the Chief of Police, the City Manager or City Commission. Sec. 32.66 MEETINGS (A) The Police Advisory Board shall meet at least once monthly on the second Monday of each month except when that date falls on a holiday. In that circumstance, the Board shall establish another regular meeting date for that month. The Police Advisory Board may hold special meetings at the direction of its chairperson upon twenty-four (24) hours' notice. (B) All meetings shall be open to the public and the order of business and procedure shall be as prescribed by the rules and regulations to be formulated by the Police Advisory Board and adopted by the City Commission. Section 2. That should any section or provision of this ordinance or any portion thereof, any paragraph, sentence, clause or word be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the validity of the remainder hereof as a whole or part hereof other than the part declared invalid. Section 3. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby repealed. Section 4. That this ordinance shall become effective upon its passage on second and final reading. PASSED AND ADOPTED in regular session on second and final reading on this the day of , 2005. ATTEST: City Clerk MAYOR First Reading Second Reading 3 c. c: C ();L 01 0--fI- hG www.bocanews.corQ . Boca Raton/Delray Beach News - Friday-Saturday, October 14.15, 2005 23 LIEoAL NOTICES 'CiiY~dfDElRAY~. ctwlIIeQ.Nubin CliyQerk 100 ANNOUNCEMENTS ~ LIEoAL N011CES ~~===- APUIlUCHEARlNGwilbIlheldonlhli foIk:MingPflll)(lSllClOl'1!ilWlC8at7:OO ~ on lUESDAY,OCTOBER 25, ~~Is~~ =~' rOOtheN~ l:":= = ~at_~~~ Tho~lItthe'~~C~ II HaI,100~1$lA"-"0eI- r.J/j .Aorida,~tlleh(lllrs al 8:OOa.m..-l 5:00 pm,; Monday thrwghFridir/,e.:eptholidays. All ~partlIls_J1IIiledfDldlend andbehilanlwilhrespecttothepro- posedonlinance. DIIDIWCE 110. 13-05 AN ORDINAt<<:E a' M CITY C0M- MISSION OF TtI: CITY Of DELAAV BEN:H3i, R.ORIDA. AMENDING CHAP- J:6~~:: A NEW SUBHEADING ENTITlED -mY Of IlEACIi-POllCE ADVISORY NmENACTING SECTIONS CHEATING ~~fOR ~ ~~ ~~ BERS; OOTES N<<J RESPONSI8IU- TlES;N<<lMEETlN>SOFlHEPOUCE ~r~~~~ ER ClAUSE; AND AN EFIETM ""'" Pl8ElIbI'1lMsei:l1hallapenlllll ::sc:~~~ Inillll8lrconsillllrldlllha5ellear- i'lgs,sudllJlll$Ollllll'lneedtoeosure lhlIIa\/elbd'nrecoRUncludlls1hetes- ~lIOdMlenceuponwhicllthe :r;lstubl'-l. ThllCilydoes ~~=-05~ieconl.