10-18-05 Minutes Spec/WS
SPECIAL/WORKSHOP MEETING
OCTOBER 18, 2005
A Special/Workshop Meeting of the City Commission of the City of Delray Beach, Florida, was
called to order by Vice-Mayor Jon Levinson in the First Floor Conference Room at City Hall at 6:00
p.m., on Tuesday, October 18, 2005.
Prior to commencement of the meeting, Vice-Mayor Levinson requested a moment of silence for
Attorney Bob Federspiel who had been killed in an automobile accident. Mr. Federspiel was the
attorney for the Community Redevelopment Agency (CRA), Sewer Board and Housing Authority,
and had been working on the Community Land Trust (CLI).
Roll call showed:
Present - Commissioner Patricia Archer
Commissioner Rita Ellis
Vice-Mayor Jon Levinson
Commissioner Alberta McCarthy
Absent - Mayor Jeff Perlman
Also present were - David T. Harden, City Manager
Susan A. Ruby, City Attorney
Janet K. Whipple, Deputy City Clerk
Vice-Mayor Levinson called the meeting to order and announced that it had been called for the
purpose of considering the following items:
SPECIAL MEETING AGENDA
1. PURCHASE AWARD/NATIONAL WATERWORKS. INC.: Purchase award to
National Waterworks, Inc. in the amount of $525,822.75 for the purchase of 6,210 feet of
24" pipe and 5,004 feet of 16" reclaimed water transmission main and fittings for Areas 2
and 3 of the reclaimed water transmission main system. Funding is available from 441-5181-
536-65.96 (Water/Sewer Fund/ Reclaimed Water Transmission System).
Richard Hasko, Director of Environmental Services presented background information on
this time sensitive issue. This purchase award to National Waterworks would include all of
the materials needed for the next phase of the Reclaimed Water Extension Project.
Presendy, the lead time on materials has gone up as much as 60 to 90 days. The City
received the Alternative Water Resource Grant for $500,000 with the stipulation the work
must be completed by July or August of 2006.
Ms. McCarthy moved to approve the purchase of materials for $525,822.75, seconded by
Mrs. Ellis. Upon roll call, the Commission voted as follows: Mrs. Ellis - Yes; Mrs. Archer-
Yes; Mr. Levinson - Yes; Ms. McCarthy - Yes. Said motion passed 4 to O.
2. PURCHASE AWARD/USA LIFf. LLC: Purchase award to USA Lift, LLC in the
amount of $20,950.00 for the purchase and installation of one (1) USA Lift Model MI 34/10
insulated aerial device with bucket for the Public Works Department for street lighting
maintenance as part of the Clean and Safe Program. Funding is available from 001-3142-
541-64.20 (General Fund/Automotive).
Richard Hasko, Director of Environmental Services presented background information for the
purchase and installation of an insulated aerial lift device. This bucket lift is an after market
attachment, reaching 35 feet, has stabilizing feet and would be mounted on the back of a one
ton pickup truck the City currendy owns. The rig will be utilized by the City's newest electrician
who has been designated for street lighting maintenance as part of the Downtown Clean and
Safe Program. This retro-fit is in lieu of purchasing a new rig which would cost the City
approximately $70,000 to $80,000. Mr. Hasko recommended approval for the $20,950.00
purchase which includes installation. The rig could also be used as backup for tree trimming,
maintenance of taller buildings, and banner installation.
Mrs. Archer moved to approve the purchase award of $20,950.00 to USA Lift, seconded by Ms.
McCarthy. Upon roll call, the Commission voted as follows: Mrs. Archer - Yes; Mr. Levinson-
Yes; Ms. McCarthy - Yes; Mrs. Ellis - Yes. Said motion passed 4 to O.
3. HIRING OF OUTSIDE LABOR/TRIAL COUNSELlN'GURUMO V CITY OF
DELRAY BEACH: Consider approval of hiring outside Labor/Trial counsel, Leonard
Carson and Lucy Turner of Carson and Adkins, for the n'Detenga n'Gururno case.
City Attorney Susan Ruby requested approval to retain outside Labor/Trial counsel, Leonard
Carson and Lucy Adkins of Carson and Adkins, to act as outside labor and employment/trial
counsel in the discrimination case of n'Detenga n 'Gummo v the City of De/ray Beach, at the rate of
$125.00 per hour.
Mrs. Archer moved to approve the appointment of Leonard Carson and Lucy Adkins as outside
Labor/Trial counsel, seconded by Mrs. Ellis. Upon roll call, the Commission voted as follows:
Mr. Levinson - Yes; Ms. McCarthy - Yes; Mrs. Ellis - Yes; Mrs. Archer - Yes. Said motion
passed 4 to O.
Vice-Mayor Levinson adjourned the Special Meeting at 6:08 p.m.
WORKSHOP AGENDA
1. J oint Meetin~ with the Board of Adjustment
The Board of Adjustment members introduced themselves to the Commission and provided
brief presentations on the function of the Board. Members present were: Harvey Starin,
Vice-Chairperson; Sigurdur Hardester; Bryce Newell; Lisa Shaheen; Mel Pollock,
Chairperson; and, Bill Branning, Alternate.
Discussion between the Commissioners and the Board of Adjustment members concerning
related functions and issues followed.
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October 18, 2005
2. Presentation of City Hall Floor Plan Revisions
Mr. David Miller from David Miller and Associates, P.A., presented the revisions to the City
Hall floor Plan.
Discussion followed on alternatives of the floor plan concerning department relocations and
reconfigurations.
It was the consensus of the Commission to move forward with the proposal to first relocate
the Information Technology (IT) Department to a new building which would be attached to
City Hall, and then renovate the North Wing. This would allow the original IT location to
be utilized by other departments while renovations were under way.
3. Presentation on WiFi Services for the Adantic Avenue Business Community
Ernin Delsol from JBE Technology, Inc. provided a PowerPoint presentation on WiFi
Services for the Adantic Avenue Business District. The system would include one (1) Base
Station, two (2) Cell Stations, one (1) Linus Based Content Filtering Gateway/Firewall, two
(2) Keep Alives, and one (1) Portal Server (welcome screen). The Turnkey cost would be
$39,632.12 which would be paid by the Community Redevelopment Agency (CRA).
Discussion followed concerning security issues, safety issues, illegal access and system
operations.
It was the consensus of the Commission that a wireless internet system for the Downtown
area was a wonderful idea; however they agreed to defer to Mr. Harden, City Manager, to
review the feasibility of RFPs and to determine a preferred system for internet access for the
City. Once this study has been completed, the proposal would again be presented to the
Commission for review.
4. Neighborhood Resource Center (NRC) Presentation
Lula Buder, Director of Community Improvement, presented a Power Point presentation on
the proposed City of Delray Beach Neighborhood fusource Center (NRC). This center is
designed to assist residents with building stronger and safer communities. The location will
be the City's former sub station which was formally occupied by the Village Foundation for
their offices. The number one function of the Center will be an information clearing house
for neighborhood residents.
The consensus of the Commission was favorable to proceed on the renovations of the old
sub station in order to provide a Neighborhood Resource Center. They felt the presentation
was very well done.
5. Discussion of the Florida Department of Transportation (fDOl) Resurfacin~ Restoration. and
Rehabilitation (RRR) Project on West Adantic Avenue from Wesr 12'" Avenue to A-l-A
Commission Comments
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October 18, 2005
Richard Hasko, Director of Environmental Services, requested direction from the Commission
concerning three proposed projects and construction options along West Adantic Avenue.
Randal Krejcarek, City Engineer handed out informational reports and noted that the City had been
awarded two grants to be applied to projects along West Adantic Avenue. There were three options
for the Commission to address concerning the City projects and the Florida Department of
Transportation (FDOT) Resurfacing, Restoration, and Rehabilitation (RRR) Project.
The consensus of the Commission was to permit the City to maintain projects which would allow
City control over construction. Estimated completion date is August 2006.
Vice-Mayor Levinson adjourned the Workshop Meeting at 9:52 p.m.
~,\\,~_ ~L:)
City Clerk
ATTEST:
~l~
The undersigned is the City Clerk of the City of Delray Beach, Florida, and the
information provided herein is the Minutes of the Special/Workshop Meeting of the City
Commission held on Tuesday, October 18, 2005, which Minutes were formally approved and
adopted by the City Commission on November I, 2005
~~. ~~~~
City Clerk
NOTE TO READER: If the Minutes you have received are not completed as indicated above,
this means they are not the official Minutes of the City Commission. They will become the official
Minutes only after review and approval, which may involve amendments, additions or deletions to
the Minutes as set forth above.
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October 18, 2005