Loading...
Res 43-00RESOLUTION NO. 43-00 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DR!.RAY BEACH, FLORIDA, SUPPORTING THE ROOTS CULTURAL FESTIVAL, INC. IN THEIR SPONSORSHIP OF THE 23~ ANNUAL ROOTS CULTURAL FESTIVAL IN THE CITY OF DF.I.RAY BEACH. WHEREAS, the Roots Cultural Festival, Inc. is sponsoring the 23'~ Annual Roots Cultural Festival in the City of Dekay Beach from May 194 through August 13, 2000; and WHEREAS, the Roots Cultural Festival presents to the community, state and nation a view of the rich cultural heritage of people of African ancestry in our city; and WHEREAS, the Roots Festival was originally conceived by the Jefferson Manor Homes Association in an effort to bring people together to develop pride, respect and appreciation for their community as well as the particular heritage which they bring to Dekay Beach; and WHEREAS, the Roots Cultural Festival provides an opportunity for exciting experiences for all, reminiscent of the Bahamas, the West Indies, Haiti and other countries from which people of African ancestry have come to South Florida; and WHEREAS, the activities of the festival are to promote math, language and communication development among out youth, to promote physical fitness through sports tournaments, to promote cultural enrichment and appreciation through exhibits, creative dance and dramatic presentations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DFJJRAY BEACH, FLORIDA, AS FOI.LOWS: Section 1. That the Delray Beach City Commission hereby supports the Roots Cultural Festival, Inc. in their sponsorship of the 2Yz° ~AOV/JAL ROOTS CULTURAL F~STIV/LL in the City of Deltay Beach. Section 2. That the City Commission hereby recognizes the 23~d Anniversary of the Roots Cultural Festival and commends its sponsors and supporters for holding this significant cultural event in the City of Delray Beach. PASSED AND ADOPTED in rega~l~r session on this the 164 day of May, 2000. ATI~ST: "City Cler~/ - - - glT¥ OF DELRI:I¥ BEI £H 100 N.W. 1st AVENUE DELRAY BEACH, FLORIDA 33444 · 561/243-7000 1993 TO: FROM: David T. Harden City Manager Robert A. Barcinski Assistant City Manager DATE: May 11, 2000 SUBJECT: Agenda Item City Commission Meeting May 16, 2000 Approval Resolution No. 43-00 and Special Event Request - 23ra Roots Cultural Festival ACTION City Commission is requested to approve Resolution No. 43-00 supporting and endorsing the 23rd Annual Roots Cultural Festival beginning with an opening ceremony on May 19m and ending on August 13th. Commission is also requested to grant a temporary use permit per LDR's Section 2.4.6(H) for the use of City facilities and rights of way, to authorize staff support for security, traffic control, barricading, signage, stage set up and removal, and dean up and trash removal. Approval is also requested for use of the small stage on June 9th and the large stage from August 11th through the 13tu waiving rental fees, waiver of rental fees for use of City facilities, waiver of staff overtime, waiver of LDR's Section 4.6.7(C)(5)(a) and (9) to allow banners and flags and to allow event signs to be put up more than one week before the event. BACKGROUND Attached is a request from Mr. Tommy Stevens, Executive Director of the Roots Cultural Festival requesting a City Resolution supporting and endorsing this years event, staff support for traffic control, security, stage use and set up, barricading and signage, permission to hang banners and flags, use of City facilities and stages, waiver of facilities and rental fees, a waiver to signage to be put up more than one week before the event and a waiver of all staff overtime. Estimated overtime costs for this years event are approximately $14,000 of which $12,000 is estimated for police overtime. Last years actual overtime costs were approximately $8,400. Increases have been anticipated for additional activities this year. Police staff will be meeting with Mr. Stevens on Tuesday to review overtime estimates. These may be reduced. In the budget process Commission agreed to waive police THE EFFORT ALWAYS MATTERS Subject: Page Agenda Item City Commission Meeting May 16, 2000 Approval Resolution No. 43-00 and Special Event Request- 23nt Roots Cultural Festival #2 overtime up to $6,000 versus a cash contribution. The applicant has provided a certificate of insurance. RECOMMENDATION Staff recommends approval of Resolution No. 43-00, the temporary use permit for use of City facilities and rights of way, the sign, banner and flag waiver, use of City stages on dates requested, waiver of stage rental fees, staff support for security, traffic control, barricading, signage, and clean up and trash removal and consider waiver of overtime costs. Contingent on receipt of a hold harmless agreement. RAB/tas File: u : sweeney/agenda Doc: roots cultural festival 2000 CULTUI Ak F'E TiVAL. INC. A Celebration of Unity and Culture The Honorable David Schmidt, Mayor City of Deiray Beach 100 N. W. 1st Avenue Delray Beach, FL 33444 May 3, 2000 Dear Mayor Schmidt: We are excited to announce the celebration of the 23rd annual Roots Cultural Festival. This year's event is expected to be very successful. On behalf of the festival committee and the community, we thank the city of Delray Beach for its past support and participation. We also appreciate the annual resolution in honor of our efforts to present activities which improve the quality of life to the youth and citizens of Delray Beach. We are again requesting that a resolution be granted by the city commission sanctioning the efforts of this cultural organization through the support of the various municipal departments such as the Police, Parks and Recreation, and other departments. We are certain that this event will bring positive recognition to our All America City. The community enthusiastically looks forward to the festival each year. Through our statewide contacts and national promotion, we have helped cause the name of Delray Beach to become synonymous with summer cultural experiences in South Florida. Attached, please find a copy of our schedule and support request list. We invite you and the Commissioners to share in the activities which are planned from May 19th through August 13th. Sincerely yours, Andrea Brliton, Bogr~i, Chair my L. Stevens, Executive Director Attachments RO, Box 2654 Delray Beach, FL, 33447 · ROOTS CULTURAL FESTIVAL FY 2000 SUPPORT LIST ** Police Security The city to waive the fee for the rental of the small stage (for June 9th) and the large stage (for August 11th, 12th, & 13th). The city to allow the display of the Roots flag, as well as flags of Africa and the islands represented in the Taste of Africa Cook-off along Atlantic Avenue. The city to waive fees for the use of facilities and staff for all activities scheduled at Pompey Park and other appropriate city facilities. The city to provide Roots signage on Atlantic Avenue and other appropriate sites. The city to allow useage of S. W. 4th Avenue from Atlantic Avenue to West entrance of the Police station for the Taste of Africa and the Islands cook-off and street festival on June 9th. (Mrs. Edith Quince, 10 S. W. 4th Avenue, is the only resident in the designated area. She is aware of and does not object of the event.) YEAR 2000 CULTURAl. F'E TiVAL. lNG. A Celebration of Unity and Culture SCHEDULE MAY 19 - Roots Dedication Service - Christ Missionary Baptist Church JUNE 2, 3, 4 - Bowling Tournament - Fairlanes of Boynton Beach 9 - Taste of Africa and the Islands (Cook-Off) - Wideman Building Patio 17 - Swim Meet & Splash Party - Pompey Park Pool 24- 30- JULY 1&2 1 Kwanzaa Seminar - Pompey Park Auditorium Youth Basketball Tournament - Pompey Park Gymnasium 12 - 14 - 19 - 21 21, 22, 23 - 16 - 24 - 28,29,30 - 28,29,30 - 30- 31- 31- AUGUST 1- 2 - 4,5,6 - 4,5,6 - 7 - 9 - 11- 12- 13- Youth Basketball Tournament - Pompey Park Gymnasium Safari after Dark - A benefit evening for our first African Sister City - Moshi, Tanzania - A City of Delray Sister Cities Program Delray Beach Golf Club Gathering of Brothers & Sisters - Pompey Park Auditorium Coronation of Royal Court & Theatre Presentation - Crest Theatre Youth on Parade Talent Show - Pompey Park Summer Nights on The Avenue - Delray Tennis Center Tennis Tournament - Delray Tennis Center Gospel Fest- Old School Square Spelling Bee Elimination - Pompey Park Auditorium Golf Tournament - Delray Beach Golf Club Racquetball Tournament - Pompey Park Oratorical Contest - St. Paul Baptist Church Youth Golf Clinic - Delray Golf Club Spelling Bee & Essay Contest - Pompey Park Auditorium Geography Bee, Language & Critical Thinking Skills Contests Math Contest - Pompey Park Auditorium Business & Financial Planning Seminar - Pompey Park Auditorium Basketball Tournament - Pompey Park Gymnasium Softball Tournament - Pompey Park Field Seminar on Strategies for Serving the Homeless - Pompey Park Aud. Black Women Seminar - Pompey Park Festival Parade - City Hall to Pompey Park Jazz & Blues in the Park - Pompey Park Field Prayer Breakfast - Pompey Park Auditorium Health Fair and College Fair - Pompey Park Ali day Festival in the Park Gospel in the Park P.O. Box 2654 Delray Beach, FL. 33447 · Roots Cultural Festival 2000 Budget Item !. Expen~ee Personnel-Administration .................................................. $ 51,901 Academic & Cultural Arts Component ......................................... 22,100 Entertainment Component .................................................. 25,000 Sports Component ............................................... · ........ 16,000 Self Help and Improvement Component ......................................... 500 Space Rental/Utilities (12 mo. @ 500.00) ........................................ 8,100 .-Telephone Service (12 mo. @ 175.00) .......................................... 2,100 Marketing and Advertising .................................................. 10,000 Accounting Fees .......................................................... 3,0C~0 Legal Fees .............................................................. 2,000 Insurance (Board and Festival) ............................................... 6,500 Supplies ................................................................ 3,700 Equipment Service and Repair ................................................ 500 Concessions ............................................................ 3,200 Tee Shirts ............................................................... 3,000 Logistics and Facility Layout ................................................. 7,000 Souvenir Booklet ......................................................... 3,000 Sound System (Indoor Activities) .............................................. 1,000 Sound System (Outdoor Activities) ............................................. 6,000 Part-time Technical Assistance ............................................... 4,000 Low-budget Activities (Youth and Parade, Sp~sh Pmly, Gospel Feet, Coronation, Theatrical Presentation) ...... 1,000 Travel .................................................................. 1,500 Miscellaneous Expenses (P.O. Box, Income Papers, etc.) ............................ 1,000 Printing ................................................................ 1,000 Total Expenses $183,101 Roots Cultural Festival 2000 Budget - Page 2 II. Rewnu~ BA. Sports Component ................................................... $  Booth Space ........................................................ Souvenir Booklet ..................................................... FE.' Tee Shirts ~. Lo~M:~ud g et..~-"tht~ti~ .................................................. Grants, Foundations & Corporations PaJm Beach County Cultural Council C.A.S.E. (Palm Beach County Gov~t) Knight Foundation Community Foundation P.N.I. Publix Charities Sun-Sentinel Anonymous Donor $15,000.00 7,000.00 58,000.00 25,000.00 1,000.00 1,000.00 5,000.00 1,200.00 Cash Carry-over from 1998 ............................................. 27,451 .CO 9,250. C0 4,200. C0 3,000.C0 3,000. C0 2,000.3.0 6,000.00 15,000.00 Total Budget $183,101.C0 05/0~/00 RED 15:22 FA/ 551395~7~$ P[,ASTR~DGE [~ocn} ~002 ~R'" ~ THIS, CERTIFIP-..ATE IS I~,.qUED AB A MATTER OF INFORMATION ONLYAND CONFERS NO RIGHT'S UPON THE CERTIFICATE The ~l&,u~:E4. dgu A,gonq~,", '~nc,. HOI.,D£R. TN'IS C~.RTIFIC, ATE DOES NOT M~END, EATENO OR 2 10 0 M'. D'I x.,Le ][w3,, ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. ;Sa,~.a. '~Ra,~:on,. 'j,T. 33431 COMPANIE~ AFFORDING COMPANY ~ ~ TO I:~lq~ THAT TJ,~ ~ OF INSURN~IG8 ~ ~LOW I"~V~ BEEN I~$UF.~ TO 'THE B~URED NAMED A,SCA~ ~ TI"~ POI.ICY PCRIOO INf38~dA"l'~D. NO'rwrTI,ISTANI31NG aNY Iq~Q~l~r, ?ELM40~ GoNDrTION DP ~ q~:~ OR Oq'HER g:JO~L.IB~N"t' VIA'TH RESPECT TO WHIOH ;:~,'TWJC.,A'TE MAY BE ISSUED OR MAY I~RTNH, ~ U'q,SURA,q:~ API"OI~IE~ BY THE tn, Ol,J~l,,t,,t,,t,,t,,t,,t~8 DESTRO ~ I~ B~ TO ALL THE ~GU,JSIO.Mfl AND CON~ITIO/,4S OF 8t,~H In~clC, l~8. LIMITS 8HO'6'N MAY HAVE BEEN IK, EDI,,~ED BY PND ~. · . .cz,',,4:.. . ',o/",./oo C4'~]' 0£ IMI~I¥ Be&~'~ 40 addMc£onal i. nau~ed,. D~- 1 ~Ot.t~ ANY O~ ~ AnOV~ ~ POU~';S i~ C~NC~,t,;D ~E;ORE THE