Res 09-15RESOLUTION NO. 09-15
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY
BEACH, FLORIDA, APPROVING THE PURCHASE OF SECURITY SERVICES
FOR FEBRUARY 9 — 23, 2015 FOR THE ATP CHAMPIONS TOUR/DELRAY
BEACH OPEN, BY THE VENETIAN LAS VEGAS, DECLARING BY A FOUR-
FIFTHS AFFIRIVLATIVE VOTE THAT THE CITY'S SEALED COMPETITIVE
METHOD OR WRITTEN QUOTATIONS PROCUREMENT METHOD FOR
THE PURCHASE IS NOT IN THE BEST INTEREST OF THE CITY;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS on October 12, 2005, the City entered into an Agreement with Match Point, Inc. to
host the ATP CHAMPIONS TOUR/DELRAY BEACH OPEN, BY THE VENETIAN LAS VEGAS;
and
WHEREAS the Agreement requires the City to provide security, per section 10.7, titled City's
Responsibility to Control Premises; and
WHEREAS this clause states "The City shall be responsible for the security and crowd control at
the tennis center and at all times reserves the right to eject or cause to be ejected from the preinises any
person or persons violating or to keep persons from violating any of the rules or regulations of the tennis
center or any City, County, State or Federal laws"; and
WHEREAS, in years past, quotations for security sen ices for the tournament were solicited in
mid-to-late January without issue; and
WHEREAS, quotes for security services for the ATP Champions Tout/Deltay Open by the
Venetian Las Vegas were solicited during the same time frame and in the sane manner as previous years;
and
WHEREAS, this is the %rst year that Parks & Recreation staff is coordinating with Match Point
Inc. to meet the terms of the contract, staff was unaware that the volume of security services needed for
this event would require an RFP procurement process; and
WHEREAS, once this was deteririined, it was too late to complete an RFP for Security Services
and still meet the terms of the contract with Match Point Inc; and
WHEREAS, despite the lack of an acquisition by Sealed Competitive Method, competitive
quotations were solicited on January 20, 2015 from 6 vendors and were only 3 quotes were received by the
Procurement Department on January 27, 2015; and
WHEREAS, the vendor that provided the lowest quotes did not provide all of the required
document and was deemed non-responsive; and
WHEREAS, D.A.K. Security Agency Inc. provided the second lowest quote at $35,731.25 and all
requited documents, and
WHEREAS, these quotations were analyzed to ensure all requited documents were submitted, that
they possess experience with similar type of events, that their past performance is in compliance with ATP
Best Tournament Practice Standards to meet the elevated security threat to small/mid-sized sporting
events as identified by Homeland Security and the Joint Terrorist Task Force/FBI , and that rates for each
company were compared to the rates previously paid for secut-ity services for the New Year's Eve event to
ensure that quotes are competitive; and
WHEREAS, all security references were verified and approved by law enforcement; and
WHEREAS, the selected Security Provider must meet certification for identified Homeland
Security threat level; and
WHEREAS, Parks & Recreation will ensure that future procurement of security services will be
completed via the RFP process where applicable under the City's Procurement Code; and
WHEREAS, utilization of the City's competitive procurement methods for the purchase of
SECURITY SERVICES FOR FEBRUARY 9 — 23, 2015 FOR THE ATP CHAMPIONS
TOUR/DELRAY BEACH OPEN, BY THE VENETIAN LAS VEGAS, is not practical or cost effective
due to time limitation based on security threat level at die time of the event; and
WHEREAS, Section 36.02(c)(11) of die City's Code of Ordinances provides that the City may
acquire or contract for non --real property, goods or services without utilizing a Sealed Competitive Metliod
or the Written Quotation Method where the City Commission declares by at least a four -fifth (4/5)
affirmative vote that the Sealed Competitive or: the Written Quotation Method is not in the best interest
of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the foregoing "WHEREAS" clauses are ratified and confirmed as being true
and correct factual findings and are made a specific part of this Resolution.
Section 2. The City Commission of the City of Delray Beach hereby declares, by a minimum
four-fifths affirmative vote, that the City's Sealed Competitive Method or Written Quotations
Procurement Method is not in the best interest of the City. The City Commission declares that the
acquisition of SECURITY
SERVICES FOR FEBRUARY 9 23, 2015 FOR THE ATP CHAMPIONS TOUR/DELRAY BEACH
OPEN, BY THE VENETIAN IAS VEGAS, D.A.I. Security Agency Inc., attached as Exhibit"A", is in
the best interest of the City.
Section 3. The City Manager is authorized to do all tivngs necessary and expedient to carry
out the aims of this Resolution.
Section 4: This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED by the City Commission of the City of Detray Beach this the 3rd day
of Februarv. 2015.
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-TM AY0R
ATTEST:
City Clerk