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08-11-15 Regular Meeting Agenda Regular Commission Meeting Tuesday, August 11, 2015 Regular Meeting 6:00 p.m. Public Hearings 7:00 p.m. Delray Beach City Hall RULES FOR PUBLIC PARTICIPATION The City of Delray Beach welcomes public engagement during City Commission meetings and requests that citizens adhere to the following Rules for Participation: 1. PUBLIC COMMENT : City Commission meetings are business meetings and the right to Generally, remarks by an individual will be limit discussion rests with the Commission. limited to three minutes or less . The Mayor, presiding officer or a consensus of the City Commission has discretion to adjust the amount of time allocated. Public comment shall be allowed as follows: A. Comments and Inquiries on Non-Agenda and Agenda Items (excluding public hearing or quasi-judicial hearing items) from the Public: Any citizen is entitled to be heard concerning any matter within the scope of jurisdiction of the Commission under this section. The Commission may withhold comment or direct the City Manager to take action on requests or comments. B. Public Hearings/Quasi-Judicial Hearings: Any citizen is entitled to speak on items under these sections at the time these items are heard by the Commission. C. Citizens that request to do a presentation that is on a portable flash drive device or CD/DVD, must provide their media to the City Clerk no later than 12:00 pm one day prior to the meeting where they wish to present. 2. SIGN IN SHEET : Prior to the start of the Commission Meeting, individuals wishing to address the Commission should sign in on the sheet located on the right side of the dais. If you are not able to do so prior to the start of the meeting, you may still address the Commission. The primary purpose of the sign-in sheet is to assist staff with record keeping. Therefore, when you come up to the podium to speak, please complete the sign-in sheet if you have not already done so. 3. ADDRESSING THE COMMISSION : At the appropriate time, please step up to the lectern and state your name and address for the record. All comments must be addressed to the Commission as a body and not to individuals. Any person making impertinent or slanderous remarks or who becomes boisterous while addressing the Commission shall be barred by the presiding officer from speaking further, unless permission to continue or again address the Commission is granted by a majority vote of the Commission members present. APPELLATE PROCEDURES Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record. The City will furnish auxiliary aids and services to afford an individual with a disability an opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Contact the City Manager at 243-7010, 24 hours prior to the event in order for the City to accommodate your request. Adaptive listening devices are available for meetings in the Commission Chambers. 100 N.W. 1st Avenue Delray Beach, FL 33444 Phone: (561) 243-7000 - Fax: (561) 243-3774 www.mydelraybeach.com REGULAR MEETING AGENDA ROLL CALL 1. PLEDGE OF ALLEGIANCE TO THE FLAG 2. APPROVAL OF MINUTES: 3. Motion to Approve the minutes of February 3, 2015 City Commission Regular A. Meeting. PRESENTATIONS: 4. Downtown Development Authority (DDA) 2015-2016 Goals A. COMMENTS AND INQUIRIES ON AGENDA AND NON-AGENDA ITEMS FROM 5. THE PUBLIC- IMMEDIATELY FOLLOWING PRESENTATIONS: CITY MANAGER'S RESPONSE TO PRIOR PUBLIC COMMENTS AND A. INQUIRIES. FROM THE PUBLIC. B. AGENDA APPROVAL 6. CONSENT AGENDA: 7. City Manager Recommends Approval SIDEWALK EASEMENT DEED AGREEMENT/THE FRAN BUILDING/321 EAST A. ATLANTIC AVENUE: Motion to Approve a sidewalk easement deed agreement for the property located at 321 East Atlantic Avenue known as The Fran Building. B. TH RIGHT OF WAY DEED ACCEPTANCE FOR N.E. 8 AVENUE: Motion to Approve a right-of-way deed for the dedication of a 25 feet right-of-way associated th with the property located at N.E. 8 Avenue. ACCEPTANCE OF A SIDEWALK EASEMENT DEED FOR 73 PALM SQUARE: C. Motion to Approvea 1.5 sidewalk easement deed for the property located at 73 Palm Square. CONTRACT CLOSEOUT (CHANGE ORDER NO. 2/FINAL) JW CHEATHAM, D. LLC/STREET RESURFACING CONSTRUCTION PROJECT: Motion to Approve Contract Closeout (Change Order No. 2/Final) in the amount of $22,399.20 decrease and final payment in the amount of $17,632.81 to J.W. Cheatham, LLC. for completion of the Street Resurfacing/Reconstruction Project (Bid No. 2014-32). This is in compliance with the Code of Ordinances, Chapter 36, Section 36.06(A)(2), Change Orders; Within the Scope of Work. AGREEMENT/UNITED STATES DEPARTMENT OF JUSTICE, DRUG E. ENFORCEMENT ADMINISTRATION (DEA)/ILLEGAL NARCOTICS AND DANGEROUS DRUGS: Motion to Approve and accept a State and Local Task Force Agreement between the City and the United States Department of Justice, Drug Enforcement Administration (DEA), to reimburse the Delray Beach Police Department for overtime up to $17,548.00 subject to availability of funds, to disrupt the illicit drug trafficking in illegal narcotics and dangerous drugs. APPROVE WAIVER OF CAF§ PERMIT FEES: Motion to Approve waiving caf± F. permit fees for nine businesses at $154.00 per permit for a total amount of $1,386.00 for FY 2016 as authorized per LDR Section 2.4.7(B), Special Power to the City Commission. PROCLAMATIONS: G. 1.None REVIEW OF APPEALABLE LAND DEVELOPMENT BOARD ACTIONS: Motion H. to Accept the actions and decisions made by the Land Development Boards for the period June 29, 2015 through July 24, 2015. AWARD OF BIDS AND CONTRACTS: I. 1.None. REGULAR AGENDA: 8. CONDITIONAL USE REQUEST/PROVIDENCE LIVING ON A. ATLANTIC/ASSISTED LIVING AND MEMORY CARE FACILITY: Consider a conditional use request to allow an assisted living and memory care facility known as Providence Living on Atlantic. () Quasi-Judicial Hearing REQUEST FOR SIDEWALK RELIEF IN THE FORM OF IN-LIEU FEE/1031 B. WHITE DRIVE: Consider a request for sidewalk relief in the form of in-lieu payment for the proposed residence located at 1031 White Drive to allow construction of a 75.6 feet sidewalk. () Quasi-Judicial Hearing RESOLUTION NO. 43-15: Motion to Approve Resolution No. 43-15authorizing staff C. to initiate the negotiation process for an Interlocal Service Boundary Agreement between the City of Delray Beach and Palm Beach County pursuant to Chapter 171, Part II, Florida Statutes. RESOLUTION NO. 44-15 BEST INTEREST RESOLUTION/HOUSING D. REHABILITATION PROJECTS: Motion to Approve Resolution No. 44-15, for th Housing Rehabilitation Construction at 217 S.W.4 Avenue and 548 Davis Road utilizing Community Development Block Grant and Residential Construction Mitigation Program for the Community Improvement Department from Built Solid Construction, LLC., declaring by a four-fifths affirmative vote that the Citys Sealed Competitive Method is not in the Best Interest of the City. This recommendation is in compliance with the Code of Ordinances, Chapter 36, Section 36.03(B), Multiple Acquisitions from Vendor Exceeding Twenty-Five Thousand Dollars ($25,000.00) in Any Fiscal Year and Section 36.02(C)(11), Best Interest Acquisitions. BID AWARD, BID NO. 2015-57/DANA SAFETY SUPPLY, INC./HANDGUNS: E. Motion to award Bid No. 2015-57 to Dana Safety Supply, Inc. in the amount of $60,680.00 for the purchase of 185 Smith & Wesson 9MM handguns; and Motion to Approve the trade-in of 168 Glock handguns for a trade-in value of $54,768.00 for a net purchase price of $5,912.00. This recommendation is compliance with the Code of Ordinances, Chapter 36, Section 36.08(A), Trade-in. RESOLUTION NO. 38-15 BEST INTEREST RESOLUTION/SOUTHERN F. COMPUTER WAREHOUSE/RANGER X TABLETS: Motion to Approve Resolution No. 38-15, approving the acquisition of twenty (20) Ranger X Tablets and accessories from Southern Computer Warehouse in the amount of $39,297.20, for the Fire Department; declaring by a four-fifths affirmative vote that the Citys Sealed Competitive Method is not in the Best Interest of the City. This recommendation is in compliance with the Code of Ordinances, Chapter 36, Section 36.02(C)(11), Best Interest Acquisitions. Funding is available from 001-2315-526-64.90 (General Fund: Fire Operations/Public Safety/Machinery/Equipment/Other Equipment). AMENDMENT NO. 1 TO TRIPARTY INTERLOCAL AGREEMENT REGARDING G. THE OLD LIBRARY SITE AND CHAMBER OF COMMERCE RELOCATION: Motion to approve Amendment No. 1 to the Triparty Interlocal Agreement between the City, the Community Redevelopment Agency (CRA) and the Greater Delray Beach Chamber of Commerce relative to the Old Library Site and Chamber of Commerce relocation. NOMINATIONS FOR APPOINTMENT TO THE AFFORDABLE HOUSING H. ADVISORY COMMITTEE: Nominations for appointment of three (3) regular members to serve on the Affordable Housing Advisory Committee to serve two-year terms ending July 31, 2017. Based on the rotation system, the nominations for appointment will be made by Deputy Vice Mayor Jacquet (Seat #2), Commissioner Katz (Seat #3), and Commissioner Jarjura (Seat #4). NOMINATIONS FOR APPOINTMENT TO THE PARKING MANAGEMENT I. ADVISORY BOARD: Nominations for appointment of two (2) regular members to serve on the Parking Management Advisory Board to serve two-year terms ending July 31, 2017. Based on the rotation system, the nominations for appointment will be made by Vice Mayor Petrolia (Seat #1) and Deputy Vice Mayor Jacquet (Seat #2). NOMINATIONS FOR APPOINTMENT TO THE BOARD OF ADJUSTMENT: J. Nominations for appointment of two (2) regular members and one (1) alternate member to serve on the Board of Adjustment to serve two-year terms ending August 31, 2017. Based on the rotation system, the nominations for appointment will be made by Commissioner Jarjura (Seat #4), Mayor Glickstein (Seat #5) and Vice Mayor Petrolia (Seat #1). NOMINATION FOR APPOINTMENT TO THE GREEN IMPLEMENTATION K. ADVANCEMENT BOARD: Nomination for appointment of one (1) alternate member to serve on the Green Implementation Advancement Board for an unexpired term ending July 31, 2015. Based on the rotation system, the nomination for appointment will be made by Commissioner Jarjura (Seat #4). PUBLIC HEARINGS: 9. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FIVE YEAR A. CONSOLIDATED PLAN FISCAL YEARS (FY) 2015-2019 AND ANNUAL ACTION PLAN FY 2015-2016: Motion to Approve the Five Year Consolidated Plan FY 2015- 2019 and Annual Action Plan FY 2015-2016 required by the United States Housing & Urban Development Agency (HUD) for utilization of federal grant funds. FIRST READINGS: 10. A. NONE COMMENTS AND INQUIRIES ON NON-AGENDA ITEMS: 11. City Manager A. 1.Downtown Development Authority (DDA) Survey Results 2.Outstanding Issues 3.Interim Report - Conflict of Interest Investigation City Attorney B. City Commission C. MEMORANDUM TO:Mayor and City Commissioners FROM:Chevelle D. Nubin, City Clerk THROUGH:Donald B. Cooper, City Manager DATE:July 21, 2015 AGENDA ITEM 3.A. - REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: FEBRUARY 3, 2015 REGULAR CITY COMMISSION MINUTES MEMORANDUM TO:Mayor and City Commissioners FROM:Marjorie Ferrer, Executive Director, Downtown Development Authority THROUGH:Donald B. Cooper, City Manager DATE:July 21, 2015 AGENDA ITEM 4.A. - REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: DOWNTOWN DEVELOPMENT AUTHORITY 2015-2016 GOALS FY2015/16PG ROPOSED OALS PM LACE AKING Goal : Foster a clean, safe, well lit, welcoming, environment that makes Downtown Delray Beach a great physical, social and experiential place Areas of Focus: Downtown Safety: Security and Crime Cleanliness and Improvements of the Downtown Traffic and Parking Downtown Project Overview Downtown Safety: Continue working closely with DB Police Clean And Safe Unit Safety and Security of Continue to find ways to partner on programs such as transient and homelessness the Downtown Enhance communications of local activities taking place within the DDA district Reevaluate the current program with DB Police Dept Ambassador Program Evaluate the relevance Determine upgrade Clean & Safe Program: Collaborate with City Sustainability Team on downtown recycling program development Trash and implementation focusing on glass recycling with Downtown Restaurants Collection/Recycling Continue to drive compliance as it relates to keeping our downtown clean (dumpsters, litter Implementation programs) Program In collaboration with the City, develop a pressure spraying program for the Downtown Sidewalk Maintenance Collaborate with the City/Chamber on Sponsor a Block Program by our Local Businesses Collaborate and communicate with City Team on the implementation of the Nighttime Nighttime Management: Management department and process Enhance the rope/twinkle Lighting program, implement and continue to work closely with Downtown Lighting the City team on lighting maintenance program Enhance the Current Holiday Lighting for 2015 for the entire Downtown District Continue funding responsibility for the Downtown Welcome Banners Street Pole Banner Develop current program for the overall Downtown Banner process Program Collaborate on the communication process of implementing new ordinances and reinforcing current ordinances Code Enforcement Café Ordinance implementation process and follow up Partnership Signage Ordinance redevelopment throughout Downtown Traffic and Parking in Downtown: Key communicator to the Downtown constituents of construction projects Liaison to City and Private Contractors of Downtown Key events and activities to be aware Construction in of through the process Downtown Promotions of Downtown during construction projects Conduct and evaluate pedestrian use of key areas within the Downtown Set benchmarks as developmental changes occur Pedestrian Traffic Promote and communicate the Pedestrian Studies as they occur Research, develop and implement an Employee Parking Program through testing Promote and Communicate the current Downtown Parking to residents, visitors and employees Getting Around & Continue to work closely with City team on development and implementation of Parking Parking Downtown Management Program for Downtown Continue to promote the Downtown Trolley program and collaborate with SAFE on ways to enhance the ridership Њ is to enhance and stimulate balanced economic growth through position marketing activities that engage Downtown businesses, residents and June 8, 2015 Goal Setting Mtg FY2015/16PG ROPOSED OALS PM LACE AKING Ћ is to enhance and stimulate balanced economic growth through position marketing activities that engage Downtown businesses, residents and June 8, 2015 Goal Setting Mtg FY2015/16PG ROPOSED OALS R&ED ESEARCH CONOMIC EVELOPMENT Goal : Promote a strong economy by advocating for the Downtown and strengthen merchant and small business retention programs Areas of Focus: Business Development Retention and Expansion Programs Capture Downtown Data Physical Improvements Project Overview Business Development: Next Big Projects Brochure reproduce, promote and communicate Continue to message the progress and success of the Downtown economy through the DDA Newsletter, Press Releases and presentations Increase engagement with the DDA District Property owners Promote Progress & Continue to market the business community and drive positive economic growth Development Continue to promote the Downtown Business events, new business development (SOFA/WA), grand openings, anniversaries and celebrations Develop Editorial content that will tout the Downtown business community Produce a robust Annual Report and Video message from the DDA Board Continue the Social Connection Newsletter reporting to downtown businesses Downtown/DDA providing important information that is taking place within the DDA organization Newsletter Produce three volume, six page Newsletters 1,500 printed and delivered each volume Promote and communicate the Pedestrian Studies as a economic development tool Pedestrian Counts and for GEAR (Grow, Expand, Attraction, Retention) program with the City Team Analysis Continue to gather stats and reports Grow and enhance the current promotional activities to increase economic growth Enhance the Small Biz activities and celebrations in partnership with Office of Economic Development (OED) team by focusing on the business owner and Business Retention employees Programs Increase focus of the Fashion Movement and the Arts and Culture economy in partnership with the OED team Collaborate and enhance the Merchant Association and build upon the Restaurant Strengthen the Association Business Community Create a new business welcome kit Downtown Data Resource Collect and review on an ongoing basis the detail data of each business within the DDA district Downtown Data Analyze and Message the data intelligence of clusters and area development Create a detailed Due Diligence packet for developers and businesses looking to do business in Downtown Resource Guide Continue to collaborate with the OED and ED teams Physical Improvements Effectively communicate the Public and Private Construction projects that will impact the downtown businesses, residents and visitors Continue to be engaged with the city engineering team to assist with the development Economic Development plans and messaging Messaging Collaborate with partners on the continued development of both the SOFA district and WA district Њ is to enhance and stimulate balanced economic growth through position marketing activities that engage Downtown June 8, 2015 Goal Setting Mtg FY2015/16PG ROPOSED OALS R&ED ESEARCH CONOMIC EVELOPMENT BOARD NOTES: Ћ is to enhance and stimulate balanced economic growth through position marketing activities that engage Downtown June 8, 2015 Goal Setting Mtg FY2015/16PG ROPOSED OALS MDDAD ARKETING ISTRICT Goal : Continue to market the entire Downtown DDA District and its brand through targeted advertising efforts, programs and activities that will drive positive economic results and engage the right customer year round Areas of Focus: Marketing and Promotions of Downtown Marketing Programs and Activities Marketing Communications Project Overview Marketing & Promotions Continue the SOCIAL Marketing campaign enhancing the creative design and messaging showcasing the social engagement and experiences found in downtown Continue to advertise locally keeping the Downtown Top of Mind to both residents and Consistent visitors through traditional and modern method Marketing/Advertising Coop Marketing Activities with Downtown Businesses such as PBI/FLL airport Plan for Downtown Target the right customer and increase the level of returning customers Delray Beach Enhance the Guide to Downtown and Kiosks that will better promote and tell the story of Downtown Redevelop the Downtowndelraybeach.com site to allow for responsive design, inclusive of Grow Digital multimedia which will increase online engagement Marketing Continue to grow the Video library and production of the Downtown series that captures the stunning images, merchant testimony and authenticity of the Downtown Increase Fan engagement and Strengthen the customer relationship with Downtown Continue the strong and positive message driving awareness of the downtown businesses Social Media and increasing action Stronger Voice Create a video messaging program to Meet the Merchant; promote Small biz all year long Marketing Programs & Activities Enhance and increase engagement within all program/activity areas Build and Strengthen Strengthen the customer relationship with Downtown by connecting them with the merchants Eight Marketing through the Meet the Merchant program all year long Programs Continue to survey and analyze programs Build the DDA/Merchant 2016 Fashion Week program through targeted efforts and build awareness of Downtown Delray as a unique Fashion and Beauty Destination Increase the economic impact Downtown Events Strengthen the marketing of Savor the Avenue 2016 as a premier dining event Continue promoting downtown events both online and through social media Develop a Merchant Sign up form that will assist in increasing merchant participation Merchant Promotion Continue to provide support with the Business Profile video development Activities Marketing Communications Develop a communication strategy and plan that will encompass DDA projects and programs Enhance and produce strategic email messaging that will target the specific audience both internally and externally while building database Grow PR program and engage media on all DDA programs Messaging/PR Build Editorial Library touting the Downtown stories Continue to build the messaging and surveying tools Enhance the Visitor Information Center program tools and information turning leads into customers Develop a strong distribution plan for all program materials Distribution Strengthen the Block Leader program Њ position marketing activities that engage Downtown businesses, June 8, 2015 Goal Setting Mtg FY2015/16PG ROPOSED OALS MDDAD ARKETING ISTRICT BOARD NOTES: Ћ position marketing activities that engage Downtown businesses, June 8, 2015 Goal Setting Mtg MEMORANDUM TO:Mayor and City Commissioners FROM:Donald B. Cooper, City Manager DATE:July 24, 2015 AGENDA ITEM 11.A. - REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: CITY MANAGER #¨³¸ ®¥ $¤«± ¸ "¤ ¢§ ΑΏΐΔ $$! $¨²³±¨¢³ 0±®¯¤±³¸ /¶¤±²͒ 3´±µ¤¸ 2¤²´«³² Overview: The Delray Beach City Commission conducted a survey from June 26 - July 15, 2015 to property owners in the Downtown Development Authority (DDA) District to determine the effectiveness and value from the Distict. The survey was printed and mailed to 635 property owners in the DDA District along with a reminder postcard. Additionally, the survey was made available for online submissions during the survey period. The DDA District encompasses the area along Atlantic Avenue from I-95 to A1A in addition to several blocks north and south of Atlantic Avenue near North and South Federal Highway. The DDA was created by resolution as a dependent district of the City of Delray Beach in 1971 by the Florida State Legislature. Its primary source of revenue is derived from property taxes collected from the property owners in the District taxable property value) to fund operations, marketing-promotion, place making and economic development programs. The 1- mill levy represents 4% of property owners' total property tax bill. enhance and stimulate balanced economic growth by developing marketing activities that engage Downtown businesses, 1. Are you a property tax payer in the DDA District? Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount Yes 79.0%132100.0%132 No 21.0%350.0%0 167132 80 2. If yes, which area are you a property tax payer? Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount Between I-95 and Swinton 17.6%2417.1%22 Between Swinton and Intracoastal 74.3%10174.4%96 East of Intracoastal 8.1%118.5%11 136129 393 7/30/151 #¨³¸ ®¥ $¤«± ¸ "¤ ¢§ ΑΏΐΔ $$! $¨²³±¨¢³ 0±®¯¤±³¸ /¶¤±²͒ 3´±µ¤¸ 2¤²´«³² 3. Do you rent or lease property in the DDA District? Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount Yes 42.3%6937.4%46 No 57.7%9462.6%77 163123 129 4. If yes, which area do you rent or lease property in the DDA District? Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount Between I-95 and Swinton 17.1%1220.5%9 Between Swinton and Intracoastal 77.1%5477.3%34 East of Intracoastal 5.7%42.3%1 7044 1052 5. Is the property your residence? Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount Yes 38.2%6046.0%58 No 61.8%9754.0%68 157126 186 6. Is the property your place of business? Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount Yes 50.6%8044.1%56 No 49.4%7855.9%71 158127 175 7/30/152 #¨³¸ ®¥ $¤«± ¸ "¤ ¢§ ΑΏΐΔ $$! $¨²³±¨¢³ 0±®¯¤±³¸ /¶¤±²͒ 3´±µ¤¸ 2¤²´«³² 7. Do you believe the separate "1 mill" levy ($1 for every $1,000 in taxable property value) in the DDA District should continue to exist? Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount Yes 52.6%9048.8%63 No 29.8%5131.0%40 Don't Know / Not Sure 17.5%3020.2%26 171129 43 8. Do you support continuation funding of the DDA District at "1 mill" ? Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount Yes 53.5%9249.6%65 No 30.8%5331.3%41 Don't Know / Not Sure 15.7%2719.1%25 172131 31 9. Do you support funding of the DDA District at a lower level than "1 mill" ? Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount Yes 21.6%3722.1%29 No 51.5%8850.4%66 Don't Know / Not Sure 26.9%4627.5%36 171131 41 7/30/153 #¨³¸ ®¥ $¤«± ¸ "¤ ¢§ ΑΏΐΔ $$! $¨²³±¨¢³ 0±®¯¤±³¸ /¶¤±²͒ 3´±µ¤¸ 2¤²´«³² 10. How would you rate the job that the DDA has been doing in the past year or two regarding Economic Development (recruiting, growing and retaining local businesses. Examples include: Guide for Downtown Delray Beach Businesses, market research, business visitation programs, stakeholders meetings, merchant materials at Beach Visitor Information Center) in the DDA district? Would you say it has been . . . Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount Very Good 40.1%6937.1%49 Good 23.3%4026.5%35 Average 14.0%2412.9%17 Poor 11.0%1911.4%15 Very Poor 5.8%105.3%7 Don't Know / Not Sure 5.8%106.8%9 172132 30 11. How would you rate the job that the DDA has done the past year or two regarding Marketing and Promotion of the DDA District (producing events, promotions and advertising resulting in more customers and positive sales growth. Would you say it has been . . . Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount Very Good45.3%7843.2%57 Good26.2%4528.0%37 Average12.2%2112.9%17 Poor8.7%157.6%10 Very Poor3.5%63.8%5 Don't Know / Not Sure4.1%74.5%6 172132 30 7/30/154 #¨³¸ ®¥ $¤«± ¸ "¤ ¢§ ΑΏΐΔ $$! $¨²³±¨¢³ 0±®¯¤±³¸ /¶¤±²͒ 3´±µ¤¸ 2¤²´«³² 12. How would you rate the job that the DDA has been doing in the past year or two regarding Place Making (maintaining a clean and safe Downtown through proper security measures, lighting and signage. Examples include: Holiday lighting displays, Sphere Tree on A1A, lighting at Beach Pavilion and Libby Wesley Plaza, Downtown Evening Ambassador Program)? Would you say it has been . . . Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount Very Good 45.6%7847.0%62 Good 28.1%4828.8%38 Average 12.3%2112.9%17 Poor 7.0%123.8%5 Very Poor 4.7%85.3%7 Don't Know / Not Sure 2.3%42.3%3 171132 40 13. How would you rate the job that the DDA has been doing in the past year or two regarding Parking and Transportation programs (providing parking options and support for the Downtown Roundabout-the Trolley. Examples include Employee Parking Program, Parking Information Guide, Downtown Roundabout brochure.)? Would you say it has been . . . Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount Very Good24.1%4222.0%29 Good30.5%5330.3%40 Average18.4%3219.7%26 Poor8.0%148.3%11 Very Poor14.9%2615.2%20 Don't Know / Not Sure4.0%74.5%6 174132 10 14. How would you rate the job that the DDA has been doing in the past year or two regarding Communications and keeping you informed (Examples include website, newsletters, social media, videos, annual report)? Would you say it has been . . . Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount Very Good33.9%5929.5%39 Good27.0%4729.5%39 Average19.5%3420.5%27 Poor9.8%179.8%13 Very Poor8.6%159.1%12 Don't Know / Not Sure1.1%21.5%2 174132 10 7/30/155 #¨³¸ ®¥ $¤«± ¸ "¤ ¢§ ΑΏΐΔ $$! $¨²³±¨¢³ 0±®¯¤±³¸ /¶¤±²͒ 3´±µ¤¸ 2¤²´«³² 15. Of the programs and services just mentioned, which in your opinion is the MOST important (check one)? Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount Economic Development 27.5%4726.4%34 Marketing-Promotion 27.5%4721.7%28 Place Making 8.2%149.3%12 Parking & Transportation 27.5%4732.6%42 Communications 7.6%138.5%11 Don't Know / Not Sure 1.8%31.6%2 171129 43 16. Which ONE in your opinion is the LEAST important (check one)? Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount Economic Development 8.8%1510.9%14 Marketing-Promotion 18.8%3219.4%25 Place Making 23.5%4022.5%29 Parking & Transportation 9.4%1610.1%13 Communications 9.4%167.8%10 Don't Know / Not Sure 30.0%5130.2%39 170129 53 17. Do you believe that making capital improvements in the DDA district is a good investment for the City of Delray Beach overall? Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount Yes 86.5%14785.3%110 No 7.6%138.5%11 Don't Know / Not Sure 5.9%106.2%8 170129 53 7/30/156 #¨³¸ ®¥ $¤«± ¸ "¤ ¢§ ΑΏΐΔ $$! $¨²³±¨¢³ 0±®¯¤±³¸ /¶¤±²͒ 3´±µ¤¸ 2¤²´«³² 18. What do you think would make the DDA District a more desirable place to live, work, visit and invest? (please choose 2) Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount More retail shops37.2%4819.1%35 More restaurants7.8%107.0%9 More nightlife5.4%73.9%5 More events14.0%1810.1%13 More housing17.1%2214.0%18 More offices21.7%2815.5%20 More people6.2%82.2%4 More public spaces48.8%6334.1%44 Other (please specify)7360 129129 463 Other Responses to Question 18 (please specify) Responses by Property Owners Additional lighting and security in Veteran's Park and on side streets where people walk to parking lots. It's dark and sometimes dangerous at night. Additional parking areas that will mitigate the parking in the residential areas. Sod is often times damaged; sprinkler system is damaged; debris thrown about. City should be responsible for repairs. Also more offices, more housing Better landscaping Better parking Better traffic flow and parking Bicycle lanes and more bike racks for area, businesses and beach. (especially the beach) Communicate all the things available to do if live/work/visit/invest in DDA Daily litter pickup. A beautiful village does not let litter build up as Delray Beach does. We need a daily program with at least 1 employee to pick up litter daily. Veterans Park and marinas littered every day. The weekly or biweekly pick up is not enough. You have the power to change this. Please engage with the office responsible. Develop 2nd tier neighborhoods off of Atlantic Avenue Employee parking Fewer special events that close down streets. Delray doesn't need these like it did years ago to promote the town. Fewer zoning variances on height and set-back codes. Fill empty stores, the closing off of parking on Federal Highway was a terrible mistake. Free parking Grocery store Have the DDA focus on West Atlantic from Swinton to Congress Independent retail shops It is getting progressively more "dirty" to live in this area becuase of increased crowds, The beach area is being trashed each night making living here less desirable, need to find way to keep the place clean, there are more trash cans along Atlantic than the beach are need more attention to this. Lanes for walking/bikes/roller blading with the increased population-need to create opportunity for other avenues of transportation. Strongly disagree with taking away sidewalk space for palm trees and shrubbery. Less density Less events, better parking 7/30/157 #¨³¸ ®¥ $¤«± ¸ "¤ ¢§ ΑΏΐΔ $$! $¨²³±¨¢³ 0±®¯¤±³¸ /¶¤±²͒ 3´±µ¤¸ 2¤²´«³² Responses by Property Owners Less housing, overcrowded as it is Less is more now. Less of all the above Less property taxes Less real estate taxes. Charge a sales/service tax versus raising property taxes, which raises rents. Less residential in the immediate area around Atlantic Ave. Atlantic Crossing is a disaster Lets not become Fort Lauderdale Local businesses, not corporate businesses- chains Manage the traffic on Atlantic Avenue better More black business More consistent communication with shop owners, we often do not know what's going on until the last minute, and many times do not know how to get involved. More dog walking places/parks More engagement of the West Atlantic businesses. More local retail, not national chains/franchises More major retail More parking More parking More parking More parking facilities,garages, etc. More parking More parking - presently insufficient parking and it's getting worse. More parking/police direction More public recreational spaces with trails Need diversity and endeavor to maintain historic atmosphere. No more chains. Need affordable offices, independent retailers and more restaurants. No more restaurants, no more events. Parking Parking Parking managment Places to park, reduction in traffic Promote the parking choices people have. Many people avoid downtown since they are not aware of where to park. School improvements Stop with events every other day... people that live here are sick of traffic and non stop tourists Surface parking Surface parking The growth is out doing the cities ability handle people & car trafic. people will not come if Delray becomes a large Mizner The traffic situation in Delray is awful ...No one pays attention to speed limits...the side streets between Swinton and Seacrest traffic has increased tremondously There is already too much of all the above, especially with building still going on which will only add to the incredible over crowding We need more gathering spaces, like the Green Market. We need to retain the charm and vibe of our Village by the Sea. Responses by Others Better parking - no more chain stores Better roads Better parking - no more chain stores Better roads Keeping it unique maintaining historic preservations keep the mom and pops businesses going. 7/30/158 #¨³¸ ®¥ $¤«± ¸ "¤ ¢§ ΑΏΐΔ $$! $¨²³±¨¢³ 0±®¯¤±³¸ /¶¤±²͒ 3´±µ¤¸ 2¤²´«³² Responses by Others Less of all the above. More free parking areas; a downtown grocery store More mom and pop businesses More opportunities for small business More parking More parking Parking Parking Rents are too high for most busineses, residents and office The DDA is not needed this could be outsourced - waste of money and they play favortism. 19. How important are Special Events held in the Downtown area to you? Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount Very important 30.6%5326.2%34 Important 37.6%6538.5%50 Neither important or not important 12.1%2113.1%17 Not so important 9.8%1710.0%13 Not important at all 8.1%1410.0%13 Don't Know / Not Sure 1.7%32.3%3 173130 22 20. When was the last time you attended a special event in Downtown Delray Beach? Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount In the past week 8.7%156.9%9 In the past month 24.9%4323.8%31 In the past 2 - 6 months 52.6%9152.3%68 More than 6 months ago 8.1%149.2%12 I haven't attended a special event in Downtown 5.2%96.9%9 Don't Know / Not Sure 0.6%10.8%1 173130 22 21. What other comments-feedback would you like to make? Property All Response Owners Answer Options Comments Response Count 9069 9069 8563 7/30/159 #¨³¸ ®¥ $¤«± ¸ "¤ ¢§ ΑΏΐΔ $$! $¨²³±¨¢³ 0±®¯¤±³¸ /¶¤±²͒ 3´±µ¤¸ 2¤²´«³² Additional Comments - Property Owners I would like to see Atlantic Avenue closed for cars and become pedestrian street between Federal and Swinton certain hours of the day/night. Although difficult, try to hold out against national chains, or we'll just be another Pompano or Boca West - don't kill the goose that laid the golden egg. Economic development is also the result of other things, maybe not an end in itself. As a merchant, we would not survive without the focus that the DDA makes in helping to fuel our businesses and the city, as it pertains to new and current visitors/residents to our Downtown. Without their determination to market the merchants, and to maintain a safe and clean environment for not only our employees but also for the customers to feel welcome and comfortable, our shopping and dining district wouldn't be what it is today. Both the DDA and CRA need to focus West. They have done a great job with downtown. However, Uptown SW section and NW section need the focus Businesses should pay the extra tax, not residential owners By not separating on site property owners and income only (absentee) property owners, the angers and views about activities in the city may be incomplete or deceptive due to lack knowledge. Also, the results of this survaey should only come from the true property owners who received the survey via the US postal service, not online participants where ownership may not be authenticated. Can't avoid them we are on the Avenue but would not come. Please check out CRA - not needed as much in downtown Delray and way too much staff and overhead - money for a few people's pleasure Comment for #19 - depends on the event. DDA is like a mall operator which markets the mall (DDA area) as a whole as each restaurant/shops are individual owners Do not let Delray become more of a huge city arena lets keep it small and neighborhood friendly Downtown Delray has become a wonderful place and the city needs to continue to invest significantly to keep this advantage. Today we enjoy "revenue" from people who live in neighboring cities. I want them to keep coming to Delray to spend their money vs going to Boca or Boynton During the past 40+ years, the DDA has enhanced and stimulated a spirited development and growth of our downtown to a valuable efforts. Embrace the solution, parking management. Events east of Swinton does not help my business. Festivals are no longer needed to attract vistiors. Cut them by at least 90% For the small $ we pay the DDA is a great return on investment Good events not number Having owned a home in downtown Delray Beach for 14 years, I am becoming very concerned with what I perceive to be the over development of the downtown area and the consequent - and increasing - over crowding of a relatively small area. I fear that this increasing congestion will make downtown Delray a more inconvenient and less desirable place in which to reside. I do not agree with the proposed parking meters in the downtown area. Particularly because of the aesthetics; people will be walking in and around them; pets will be tethered around them; parking meters in general not appealing. I fear that overdevelopment is at the major problem with Delray. The inability to move around, park and increasing prices will be the end of Delray. I feel the DDA is vital to our area and would like to see and easy way to "tap" into the events, meetings, calendar, etc...I believe there would be more participation 7/30/1510 #¨³¸ ®¥ $¤«± ¸ "¤ ¢§ ΑΏΐΔ $$! $¨²³±¨¢³ 0±®¯¤±³¸ /¶¤±²͒ 3´±µ¤¸ 2¤²´«³² Additional Comments - Property Owners I feel there is little to no consideration given to the residents who live here and more emphasis is on the tourist who visit. We go downtown less and less because of the crowds and inability to park. We used to walk to downtown at night but no longer feel safe walking the streets once we are a block from Atlantic Ave. We are considering move because the very high property tax does not justify the services the residents receive. We feel the tourist is more important to the City than us residents who pay the taxes. I find Delray to be an exciting and dynamic place to live. I live one half block off Atlantic, I moved from 3 blocks off where I did not pay now I do. First this should be a tax on non- residential properties. Since all these people attracted by the programs mostly come here to enjoy they should be the taxed ones along with the businesses. A local sales tax would be better than taxing those who live in proximity. Many tourist areas i.e. ski towns out west tax locally for these things thru sales taxes or fees. I prefer to remain annoymous, however will take a follow-up survey if you have one. We have a business in town so I cannot share my name for fear of retribution from DDA, DBMC, or Chamber. We need to consolidate the Marketing of our City to ONE entity-too many inefficiencies with all these organizations who each endeavor to protect their own jobs and turf. City of Delray needs a Marketing dept like other departments with a Dept. head and staff. There are too many cooks in the kitchen with the City, CRA, DDA, DMBC, Chamber and Economic Development office. The DDA duties could be better absorbed by others and the spending of tax payer money overseen by the city. CRA should handle blight. City Marketing could run fewer, but more upscale and Delray-worthy events, Chamber can handle the businesses and merchants. Clean and Safe should keep City in tip-top shape. City Mktg should run a Delray-worthy visitor center that is properly staffed and a great showcase for our city. If there is an opportunity to give further input in an anonymous way....please publicize. I have lots of ideas, but we clearly do not need an outmoded DDA that gets our tax money directly. There are way too many "alphabet acronym" organizations in this City. It is very inefficient and ineffective. You need a dynamic leader at the helm of Marketing this city...someone passionate about Delray and experienced (in private sector). Someone with a Karen Granger type personality!. I saw the movement to take some of the events to other parts of the city. I like that, but not sure how that would work out I think the DDA is good for the city. They invest in the district to make it a better place. Why does the city invest general operating funds in the DMBC if the DDA is separate taxing district that markets our town. I think we should start bringing down property taxes you are going to tax people right out of their homes I would like to see more events and promotions for the businesses on the west side of Swinton and not cater and focus events just on the east of Swinton. I would like to see more green space and less high rises. I would not be happier with the program of the Delray experiment, a fine job done by all. If development is slowed or stopped, the downtown will wither and stagnate. As new condo/business properties are planned, more attention should be given to cars...ie bikes and trolleys, parking and traffic will certainly be a headache and as Delray grows, so will the traffic snafus (Atlantic Ave) I'm tired of paying taxes and having to dodge homeless that are drunk or on drugs.... I don't feel safe... I'm tired of traffic being diverted because of festivals every weekend... the town has enough tourists with out these events... they bring traffic, trash and crowds so that people in the town have to go elsewhere to dine and shop etc 7/30/1511 #¨³¸ ®¥ $¤«± ¸ "¤ ¢§ ΑΏΐΔ $$! $¨²³±¨¢³ 0±®¯¤±³¸ /¶¤±²͒ 3´±µ¤¸ 2¤²´«³² Additional Comments - Property Owners In all honesty, I do not see that what the DDA does is communicated to the tax payers who fund the bring back the summer Jazz on the Ave, seek alternate forms of funding (rather than the tax payers) and revisit and review the processes and procedures which approve events, art and communication. Delray's goal from 25 years ago to make Delray a destination place has been realized, now it's time to manage what's here. Include Delray businesses in events. Stop with the cheesy stuff- classy but affordable. Item #19-wrote in "somewhat" important. The DDA is the life blood of the downtown area. I've seen great improvements in Delray Beach in my lifetime and the DDA and our great Chamber is reason. I know we can't go back to the way it was in the 50's, but let's not loose our history as we grow. Maintain surface parking facilities many are sold and given to developers Make it easier for pedestrians and biking, especially if live in area. Give tickets to cars stopping in pedestrian crosswalks and not stopping for red lights before turning. More events should be inclusive west of Swinton. More is not always better many people moved here for the development not where local businesses are forced to move out because huge businesses are coming up. Need more black owned businesses. One-way streets signage has always been an issue in Delray. I see it everyday. It is beyond sub-standard. Parking is a huge issue downtown. Have you been to the Old School Square parking garage recently? It's stairwells are filthy (they smell like urine) and scary after sunset. We need to provide clean, safe parking. More security and lighting along side streets and in our parks is needed. The homeless and the junkies are a huge part of the problem. More police are needed to "walk" these areas. Parking is a major problem in Delray. City is trying to run small businesses out of business. Parking space numbers is priority one. There is no substitute for parking spaces and too many have been lost with various projects. In my opinion the DDA is more responsive and understands the real issues of business in downtown Delray than the Chamber of Commerce. The Chamber in my opinion has become virtually irrelevant and I can no longer distinguish it from the city agenda. I feel strongly that the DDA is an independent voice for business and commerce in Delray Beach. There are many political agendas with various groups and agencies in Delray these days and I find the DDA to be one of the few which "gets" the real issues. Parks and open space are very important to plan more of our city densities. walking and biking must be encouraged. Pushing/Encouraging development of 2nd-3rd tier rings of neighborhoods off Atlantic Avenue. Quality over quantity special events. the CRA districts is to large and staffing is to large Beach area should be removed from tax control. Remove obstacles for small biz owners - different rules for different biz owners not democratic - stop closing roads for events - need designated employee parking See #18 7/30/1512 #¨³¸ ®¥ $¤«± ¸ "¤ ¢§ ΑΏΐΔ $$! $¨²³±¨¢³ 0±®¯¤±³¸ /¶¤±²͒ 3´±µ¤¸ 2¤²´«³² Additional Comments - Property Owners Spend less on promotion and work on residential neighborhoods to make traffic better. Can you do something about the rehab houses? parking meters. The ones at the beach are enough. Stop large scale developments. Retain small town feel, don't let Delray become another Ft. Lauderdale and West Palm Beach. Limit building to current floors. The DDA has done a fantastic job in making Delray Beach one of the most popular South Florida destinations, both in terms of tourism and permanent residence. As the Director of Special Events at a fairly new business, Laura Simon has been a wealth of information and eager to help promote the business. The DDA is charged with the betterment of the center (heart) or community and keeping it vibrant and inviting, the nucleus of the city. The DDA is doing a good job...but there is too much overbuilding and too much traffic. We are overdeveloping the charm right out of Delray Beach. The events are wonderful but could do better job of limiting the number the events. The feed back we get as a retailer. The flow of people both auto and foot was bad before all the construction and will be worst after construction is complete. IPic will increase # of people but take up parking and create major mobility to a point no one will come. The narrowing of US 1 is in my opinion a mistake. The roundabout should also run on federal from Linton Blvd. to George bush North. There should be a light on Federal and NE 1st street The special events art festivals same finish every year - very dangerous traffic To find a way to put Pineapple Grove on the map as well as other business that are off streets..meaning supporting us in bring more events and night life away from Atlantic, we tend to be overlooked and would like the same exposure as the shops located directly on Atlantic Ave. Too many events, not enough parking. Tree pruning on sides such as NE 1st and NE 2nd would be helpful,especially when walking at night and during the construction project We don't need an event every week and we don't need the same event weeks in a row We don't need this agency anymore, their original mission and purpose is complete and successful. Do away with the agency & tax. Its now just another government agency that is not needed. Well maintained infrastructure is essential to a clean and beautiful town (placemaking). DB has many rutted, broken, bumpy city streets that give a worn, dilapidated , tired city façade. Please engage with city officials in charge of this. Allocate more money to paving. This is a concern with residents as well as business owners. 7/30/1513 #¨³¸ ®¥ $¤«± ¸ "¤ ¢§ ΑΏΐΔ $$! $¨²³±¨¢³ 0±®¯¤±³¸ /¶¤±²͒ 3´±µ¤¸ 2¤²´«³² Additional Comments by Others Continue support of DDA and increase budget as downtown growth requires additional staff to support all the services they provide. Would like to see city support of organization. Everything is secondary to being able to park. the public does not want to pay to go to Delray when they can park free elsewhere. should be do you pay taxes in the city period whatever the tax cost of the SAD the entire community pays for it...what is the benefit to residents to have a vibrant Downtown - show me the money. I am a hairdresser, and I need the help from the DDA promotion iand, Fashion Week, also, the huge exposure from the other events and website. I believe the DDA is essential to the community . It has spearheaded the growth development success of Delray. I fully support the efforts and will. I think the Commission should appoint themselves as the DDA board, then remove staffing and distribute funding directly to priorities like Clean and Safe & Trolley, and let the Marketing Cooperative do the marketing and Office of Economic Development do the economic development work. I think the DDA is a fabulous team and has been instrumental in the awareness of my business. If DDA is supposed to "develop marketing activities that engage Downtown businesses, residents and visitors while creating a 2015 survey about special events that the DDA circulated, only 19% of DDA members responded. That tells me that its members do not respect the job it is doing for them. It speaks volumes that Delray Beach is a model plan which is studied by other cities. The DDA puts feet on the streets to stay up to date and be accessible, ears to the merchants voice and eyes to the public/visitors reactions. The DDA is the heart which pumps the blood and life through our city. It's very hard to answer questions 10, 11, 12 & 13 in totality. The items included in each question need to be address separately. For example, the guide to downtown businesses was excellent, however, can the DDA really be credited with recruiting, growing and retaining businesses? This is a combination of the Office Of Economic Development and the Chamber as well. Place making - clean & safe is never enough, but the examples listed under Place making should all be rated good or very good. Also, one has to ask why this survey is being sent out after the recent "Events Policy" meetings. If some of the DDA events are going away, does the City still need the DDA? I question the reason for the survey, who was asked to participate in the survey, how it was advertised, etc. Another thought is the Beach Visitors Office - it never seems to be opened when it should be. A visitors center should be opened all day - not at random times. I could go on and on, but you should get the idea. Each item listed in questions 10 - 14 should be rated individually. Keep Savor the Avenue Keep up events. Other city's residents are ways quite jealous when I say I live in Delray. The DDA has been great at keeping business owners up to speed on issues little and big. More focus on infrastructure, Clean and Safe issues, recycling would be the best use of funds. Outstanding job - do not change anything. The City Commission should keep its hand-off of the DDA. The Commission has already done quite a lot of damage to the City. Specially the Mayor and Vice-Mayor. The DDA is not needed the events could be outsourced. They have no real purpose. 7/30/1514 #¨³¸ ®¥ $¤«± ¸ "¤ ¢§ ΑΏΐΔ $$! $¨²³±¨¢³ 0±®¯¤±³¸ /¶¤±²͒ 3´±µ¤¸ 2¤²´«³² Additional Comments by Others The DDA spends a substantial portion of its budget on salaries/operational costs and advertising in the same, cross-district underrepresented magazines, while claiming the credit of programs and initiatives funded by the City and CRA (i.e. Clean & Safe, District-wide Holiday Lighting, Market/Cluster Study Research, etc). The organization promotes businesses outside of its district, while contributing little to areas in need of business growth/support and customer traffic, like West Atlantic and Osceola Park. Their data collection is useless or nonexistent as they can turnover very little information. And their events are very Core-centered when other areas are in need. all local businesses Ways to grow summer business to Delray.. road work and parking are hurting merchants We don't need the DDA. 22. May we contact you for follow-up on any remarks? If so, please provide your name and email (or phone number). Thank you. Property Owner Property Owner All Response All Response Answer Options Response Response PercentCount PercentCount Name: 98.6%6987.5%42 Email Address: 82.9%58100.0%48 Phone Number: 57.1%4066.7%32 7048 10584 7/30/1515 MEMORANDUM TO:Mayor and City Commissioners FROM: DATE:July 24, 2015 AGENDA ITEM - REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: CITY ATTORNEY MEMORANDUM TO:Mayor and City Commissioners FROM: DATE:July 24, 2015 AGENDA ITEM - REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: CITY COMMISSION MEMORANDUM TO:Mayor and City Commissioners FROM:Planning and Zoning Department THROUGH:Donald B. Cooper, City Manager DATE:July 13, 2015 AGENDA ITEM 7.A. - REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: SIDEWALK EASEMENT DEED AGREEMENT/THE FRAN BUILDING/321 EAST ATLANTIC AVENUE BACKGROUND The item before the Commission is approval of a sidewalk easement along the rear property line of 321 East Atlantic Avenue. The subject property consists of 0.121 acres (5,272 sq. ft.) and previously contained a one-story, single tenant 3,589 sq. ft. retail building built in 1955, which was recently demolished. The property lies within the CBD (Central Business District) and is located on the north side of E. Atlantic Avenue, between NE 3rd Avenue and NE 4th Avenue. The applicant proposes to construct a new one-story 4,332 sq. ft. building to accommodate two retail tenant bays with rear loading access and refuse removal. There is an existing 4 wide sidewalk within the parcel boundary lines along the rear alley. The sidewalk accommodates pedestrian traffic for an abutting City-owned public parking lot. On May 14, 2015, DSMG recommended a 5 wide sidewalk easement for the site. This allows for future construction of a minimum 5 wide sidewalk as required per Code, at the Citys discretion. The agreement has been reviewed by the City Attorney and has been approved as to form. FINANCIAL DEPARTMENT REVIEW Finance recommends approval. DISCUSSION Consider approval of a sidewalk easement deed agreement for The Fran Building located at 321 East Atlantic Avenue. RECOMMENDATION Advisory Board Recommendation : On May 14, 2015, the DSMG (Development Services Management Group) recommended a sidewalk easement to accommodate future construction of a 5 wide sidewalk. Staff Recommendation : Approve the request for a 5 wide sidewalk easement for The Fran Building located at 321 East Atlantic Avenue. Z:\\Data\\Drawings\\GENERAL CADD\\Gxd\\321 E ATLANTIC SIDEWALK EASEMENT -- 06/25/2015 -- 11:18 AM -- Scale 1 : 240.0000 MEMORANDUM TO:Mayor and City Commissioners FROM:Environmental Services Department THROUGH:Donald B. Cooper, City Manager DATE:July 15, 2015 AGENDA ITEM 7.B. -REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: RIGHT OF WAY DEED ACCEPTANCE FOR N.E. 8TH AVENUE BACKGROUND th Consider acceptance of Right of Way Deed for 25 feet of Right of Way dedication for NE 8 Avenue. On June 8, 2015, MJH Villa LLC. submitted building permits (15-157835, 15-157838, 15-157840, 15- 157841) to construct two (2) duplex residences. On June 12, 2015, Environmental Services asked for a th Right of Way Dedication along the roadway of NE 8 Avenue. The applicant, MJH Villa LLC., provided an application for 25 of Right of Way Dedication to Environmental Services. This Right of th Way dedication includes 25 along the west side of the property abutting NE 8 Avenue approximately 200 north of Bond Way. Attached is the Right of Way Deed and sketch description that provides details of the limit of the Right of Way to be dedicated. FINANCIAL DEPARTMENT REVIEW The Finance Department recommends approval, based on apparent absence of any cost to City from this action. DISCUSSION The City Commission is asked to consider acceptance of Right of Way Deed for 25 feet of Right of th Way dedication for NE 8 Avenue. TIMING OF THE REQUEST Timing of this request is of high importance in order to process the building permit. RECOMMENDATION th By motion, accept Right of Way dedication on NE 8 Avenue. MEMORANDUM TO:Mayor and City Commissioners FROM:Environmental Services Department THROUGH:Donald B. Cooper, City Manager DATE:May 14, 2015 AGENDA ITEM 7.C. - REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: ACCEPTANCE OF SIDEWALK EASEMENT DEED FOR 73 PALM SQUARE BACKGROUND City Commission to consider acceptance of a Sidewalk Easement Deed for 1.5 feet of Right of Way dedication for 73 Palm Square. The subject property 73 Palm Square is located South of Atlantic Avenue on Palm Square in the SE st corner of SE 1 Street. In 2014, Patton Investment, LLC. (PILLC) submitted a Site Plan application through the Planning and Zoning Department to construct a single family residence at 73 Palm Square. On October 17, 2014, the Development Services Management Group (DSMG) supported the existing 40 Right of Way widths for st Palm Square and SE 1 Street to be retained. In February 2015, PILLC submitted a building permit application (Permit #15-155505) to construct a single family residence at 73 Palm Square. On April 23, 2015, DSMG supported installation of a 5 sidewalk in accordance with Land Development Regulations (LDR) Section 6.1.3. Applicant agreed to install sidewalk, however 1.5 of the sidewalk and a triangular portion at the corner would be on private property. Since DSMG previously approved the Right of Way to remain at 40, the applicant agreed to dedicate a sidewalk easement for the portion on private property. Attachments include: - Map Location 73 Palm Square - Letter 73 Palm Square - Sidewalk Easement Deed 73 Palm Square FINANCIAL DEPARTMENT REVIEW The Finance Department recommends approval. DISCUSSION The City Commission is asked to consider acceptance of Sidewalk Easement Deed for 1.5 feet of Right of Way dedication for 73 Palm Square. TIMING OF THE REQUEST Moderate importance, permit was issued with a hold on final inspection for recorded Sidewalk Easement Deed. RECOMMENDATION By motion, accept the Sidewalk Easement Deed for 73 Palm Square. N 73 Palm Square 73 Palm Square Location Map Document Path: S:\\EngCADD\\GIS\\Projects\\Krasnoff\\Aerial_of_City.mxd MEMORANDUM TO:Mayor and City Commissioners FROM:Environmental Services Department THROUGH:Donald B. Cooper, City Manager DATE:June 9, 2015 AGENDA ITEM 7.D. -REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: CONTRACT CLOSEOUT (CHANGE ORDER NO. 2/FINAL)/JW CHEATHAM LLC/STREET RESURFACING/RECONSTRUCTION PROJECT BACKGROUND The item before the City Commission is approval of a Contract Closeout (Change Order No. 2/Final) and final payment, in the amount of $17,632.81, to JW Cheatham, LLC, for completion of the Street Resurfacing/Reconstruction Project #14-022. On November 18, 2014, Commission approved a bid award (Bid #2014-32) in the amount of $240,308.00 to JW Cheatham, LLC, for the Annual Street Resurfacing Project #14-022. The Citys annual milling and resurfacing program addresses streets that require the attention to extend the life of the street by replacing the pavements surface. The following streets/sections of streets were resurfaced: 1) SE 10th St. from SE 2nd Ave. to SE 5th Ave. 2) NW 7th Ct. from Sunflower Ave. to end of Street. 3) Lindell Blvd. from SW 10th Ave. to Dotterel Rd. 4) Fern Dr. from Boone Dr. to end of Street. 5) NW 48th Ave. from NW 5th St. to NW 6th St. 6) Martin Luther King Jr. Dr. from NW 12th Ave. to NW 10th Ave. 7) Lake Ida Rd. (eastbound lane) just west of the Congress/Lake Ida intersection). On March 3, 2015, Commission approved Change Order No. 1, in the amount of $134,747.50, to JW Cheatham, LLC, for additional street resurfacing. The following streets/sections of streets were also resurfaced: 8) Iris Dr. Florida Blvd. to Streets East end (Intercoastal) 9) Venetian Dr. a section at Miramar Dr. th 10) Wallace Dr. Linton Blvd. to SW 10 Ave. ththth 11) NW 9 St. NW 39 Ave. to NW 37 Ave. thth 12) NW 7 NW 7 CT to Lane to Streets end. Change Order No. 2/Final, in the net contract reduction amount of $22,399.20, includes plus and minus quantity adjustment and liquidates the residual from contingency allowances. All changes for the project are itemized on the attached Schedule A. The project is complete and all closeout documentation has been received. CO#2/Final is attached for your reference. CO #2/Final is in compliance with Code of Ordinances Chapter 36, Section 36.06 Change Orders (A) (2), "Within the Scope of Work". After final payment in the amount of $17,632.81 is made, residual funds, in the amount of $22,399.20, will be liquidated from Purchase Order #702835 to funding Accounts as follows: #001-3113-541-53.10 $ 5,375.81 #334-3162-541-61.17 $ 15,007.46 #448-5461-538-63.90 $ 2,015.93 Total Amount Liquidated: $ 22,399.20 Attachments Include: 1) Change Order No. 2 Final / Schedule A DISCUSSION Consider approval of a Contract Closeout (CO#2)/Final) in the net contract reduction amount of $22,399.20, and approval of final payment, in the amount of $17,632.81, to JW Cheatham, LLC for completion of the Street Resurfacing/Reconstruction Project #14-022. TIMING OF THE REQUEST This item is time sensitive; contractor cannot be paid final payment for completion of the project until approved by Commission and the final change order is fully executed. FUNDING SOURCE N/A No funding is required. RECOMMENDATION By motion, approve a Contract Closeout (Change Order No. 2/Final) to JW Cheatham, LLC in the net contract reduction amount of $22,399.20; by motion approve a final payment, in the amount of $17,632.81, to JW Cheatham, LLC for completion of Street Resurfacing/Reconstruction Project P/N 14- 022. MEMORANDUM TO:Mayor and City Commissioners FROM:Jeffrey S. Goldman, Chief of Police THROUGH:Donald B. Cooper, City Manager DATE:July 2, 2015 AGENDA ITEM 7.E. - REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: AGREEMENT/UNITED STATES DEPARTMENT OF JUSTICE, DRUG ENFORCEMENT ADMINISTRATION (DEA)/ILLEGAL NARCOTICS AND DANGEROUS DRUGS BACKGROUND This is a renewal of a State and Local Task Force Agreement between the DEA and the Delray Beach Police Department to investigate and disrupt and dismantle illegal activity relating to trafficking in narcotics and dangerous drugs. This Agreement is a renewal of the previous agreement and renews the termination date from September 29, 2015 to September 30, 2016. This Agreement allows for one officer from the Delray Beach Police Department to join the DEA Task Force and work under DEA's direct supervision to disrupt the illicit drug traffic in South Florida. The Delray Beach Police Department will continue to pay the officer's salary, benefits and overtime. The DEA, will, subject to the availability of funds, reimburse the Delray Beach Police Department for overtime up to $17,548.00. Also attached to the Agreement is the Certification regarding lobbying, drug free workplace requirements and public responsibility. This form insures that the Delray Beach Police Department maintains a drug free workplace and does not use Federal funds to lobby any official or employee for Federal grants or agreements. It also maintains that we have not been criminally or civilly charged with any of the enumerated offenses by a government agency. FUNDING SOURCE There is no cost to the City of Delray Beach other than the officer's regular salary, benefits and overtime. RECOMMENDATION The Delray Beach Police Department recommends approval. MEMORANDUM TO:Mayor and City Commissioners FROM:Donald B. Cooper, City Manager DATE:July 24, 2015 AGENDA ITEM 7.F. -REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: APPROVE WAIVER OF CAFE PERMIT FEES BACKGROUND Caf permit fees for nine caf permits, as per attached memorandum, as a result of inconvenience during the construction of the US-1 Project, (permit fee of $154.00 per permit equaling $1,386). This will be for fiscal year, of the year commencing July 1, 2015 thru May 31, 2016. Pursuant to previous discussion that was held during the Commission Meeting concerning a request from Dr. Alan Costillo, owner of Big Als Steaks located on US-1. As indicated during the discussion there have been numerous complaints of inconvenience in the ability to conduct business in a complete manner during the construction of the US-1 Project, due to the interference or the reconstruction of sidewalks and associated amenities. The Commission has agreed to the one year waiver, per the request. Such a waiver can only be granted by the Commission under Land Development Regulations (LDR) Section 2.4.7(B) (Special Power to the City Commission). Commission directed that this be placed on agenda for approval. FINANCIAL DEPARTMENT REVIEW Finance recommends approval. DISCUSSION This item is before Commission to approve waiving caf permit for nine businesses for FY 2016. OPERATING COST This proposal would reduce the City's FY 2016 revenue by $1,386. RECOMMENDATION Approve waiving caf permit for nine businesses, permit fee of $154.00 per permit equaling $1,386, listed in attachment for FY 2016 as authorized per LDR, Section 2.4.7 (B). MEMORANDUM TO:Mayor and City Commissioners FROM: DATE:July 24, 2015 AGENDA ITEM 7.G. - REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: PROCLAMATIONS MEMORANDUM TO:Mayor and City Commissioners FROM:Planning and Zoning Department THROUGH:Donald B. Cooper, City Manager DATE:July 24, 2015 AGENDA ITEM 7.H. -REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: REVIEW OF APPEALABLE LAND DEVELOPMENT BOARD ACTIONS JUNE 29, 2015 THROUGH JULY 24, 2015 BACKGROUND This is the method of informing the City Commission of the land use actions, taken by designated Boards, which may be appealed to the City Commission. After this meeting, the appeal period shall expire (unless the 10 day appeal period has not occurred). Section 2.4.7(E), Appeals, of the LDRs applies. In summary, it provides that the City Commission hear appeals of actions taken by an approving Board. It also provides that the City Commission may file an appeal. To do so: The item must be raised by a Commission member. By motion, an action must be taken to place the item on the next meeting of the Commission as an appealed item. Planning and Zoning Board Meeting of July 20, 2015 There were no appealable items considered by the Planning and Zoning Board. The following items which were considered by the Board will be forwarded to the City Commission for action: A. Recommended approval with conditions (7 to 0), of the conditional use request for Fidos Play N Stay to allow the establishment of a kennel to accommodate up to 75 dogs within two existing tenant th bays located in the Delray Industrial Park (east side of SW 4 Avenue, south of Linton Boulevard) at th 1885 SW 4 Avenue. B. Recommended denial of the conditional use requests for Fourth & Fifth Delray,located south of East Atlantic Avenue, between SE 4th Avenue and SE 5th Avenue as follows: i. Recommended denial (7 to 0), of the conditional use request to allow an increase in the building height to exceed 48 feet (59.5 feet proposed). ii. Recommended denial (5 to 2, Jay Jacobson and Robin Bird voted to approve) of the conditional use request to allow the establishment of a movie theater (iPIC Theater). C. Recommended denial (5 to 2, Jay Jacobson and Robin Bird voted to approve), of the request to abandon a portion (north 196.18 feet) of the 16 foot wide north-south alley right-of-way, lying within Block 101 in conjunction with Fourth & Fifth Delray. Site Plan Review and Appearance Board Meeting of July 8, 2015 1. Approved (4 to 0, Andrew Youngross and Terra Spero absent and Jose Aguila stepped down), a th Miller Park master sign program for , located at the south end of SW 4 Avenue, south of Linton th Boulevard (1905 SW 4 Avenue). Norton 2. Approved (5 to 0, Andrew Youngross and Terra Spero absent), a third wall sign for th Dentistry, located at 900 NW 17 Avenue within the Delray Park of Commerce at the northeast corner of Congress Avenue and Lake Ida Road. 3. Approved with conditions (4 to 1, James Chard dissenting and Andrew Youngross and Terra Beer Spero absent), a Class I site plan modification for architectural elevations changes for a mural for thstth Trade Co . located on the east side of NE 4 Avenue, north of NE 1 Street (145 NE 4 Avenue). 4. Approved with conditions (5 to 0, Andrew Youngross and Terra Spero absent), a Class I site plan First Foundation of Apostles Church modification for the addition of an awning for , located on the ndthnd southeast corner of NE 2 Avenue and NE 19 Street (1717 NE 2 Avenue). 5. Approved (4 to 1, Alice Finst dissenting and Andrew Youngross and Terra Spero absent), a Delray Marathon request for a color change for , located at the northeast corner of East Atlantic th Avenue and NW 8 Avenue (725 West Atlantic Avenue). 6. Approved (4 to 1, Alice Finst dissenting and Andrew Youngross and Terra Spero absent), a th Delray Center request for a color change for , located at the northeast corner of SE 4 Avenue and SE stst 1 Street (403 SE 1 Street). 7. Postponed (5 to 0, Andrew Youngross and Terra Spero absent), a Class I site plan modification for Fleming Building, changes to the storefront faade and repainting the building for the located on the th southeast corner of East Atlantic Avenue and SE 6 Avenue (600-616 East Atlantic Avenue). 8. Approved with conditions (5 to 0, Andrew Youngross and Terra Spero absent), a Class III site Gourmet Killer plan modification associated with the conversion of use from retail to restaurant for st Dogs , located on the north side of West Atlantic Avenue, between High Point Boulevard and NW 41 Avenue (4057 West Atlantic Avenue). Site Plan Review and Appearance Board Meeting of July 22, 2015 9. Approved (6 to 1, Roger Cope dissenting), a Class I site plan modification for architectural rd Spengler Building elevations changes for a mural for , located on the west side of NE 3 Avenue, south thrd of NE 4 Street (382 NE 3 Avenue). Another 10. Denied (7 to 0), a request to amend the Delray Place master sign program, to allow Broken Egg to place their logo on the tower of the entrance door. Delray Place is located at the southeast corner of Linton Boulevard and US Highway No. 1 (1811 South Federal Highway). 11. Approved (6 to 0, Jose Aguila stepped down), a Class I site plan modification associated with th Stanley Building architectural elevation changes for , located on the west side of NE 4 Avenue, north th of East Atlantic Avenue (29 NE 4 Avenue). 12. Approved with conditions (7 to 0), a Class I site plan modification, landscape plan and architectural Delray Summit elevation plan for the construction of a BBQ pavilion for , located at the southwest corner of Lowry Street and East Road (1000 Lowry Street). Same Location as Item# 7 Above: Approved with condition (7 to 0), a Class I site plan modification for Fleming Building, changes to the storefront faade and repainting the building for the located on the th southeast corner of East Atlantic Avenue and SE 6 Avenue (600-616 East Atlantic Avenue). 13. The Board considered two requests for waivers and a special action for parking reduction for the rd Delray Beach CRA Art Warehouse , located at the northeast corner of NE 3 Street and Artists Alley (313 NE 3rd Street) as follows: i. Recommended to the City Commission approval with condition (4 to 1, James Chard dissenting and Andrew Youngross and Jose Aguila stepped down), a waiver to LDR Section 4.4.13(E)(2)(b)(1)&(2) to eliminate the requirement for the placement of shade street trees within the required curb zone. ii. Approved with condition (5 to 0, Andrew Youngross and Jose Aguila stepped down), a waiver to LDR Section 4.6.16 (H)(3)(i), to reduce the required nine (9) foot terminal landscape island at the east end of the parking tier to a varying width of 3 to 0. iii. Approved with condition (5 to 0, Andrew Youngross and Jose Aguila stepped down), a reduction in the parking spaces required pursuant to LDR Section 4.4.13(I)(2)(a) and Table 4.4.13(K), by seventeen spaces (from the 21 parking spaces required to the 4 parking spaces provided on site). 14. Approved with conditions (7 to 0), a Class III site plan modification, architectural elevation and landscape plan associated with the conversion of use from the previously approved restaurant to a th Bedners Farm Market farmers market for , located at the southeast corner of NE 4 Street and NE rdrd 3 Avenue (381 NE 3 Avenue). Concurrently, the Board recommended to the City Commission on a 7 to 0 vote, approval of a waiver to LDR Section 4.4.13(E)(4), Frontage Types, to allow the maximum depth permitted for porches to exceed the required 12, whereas 16 1 is proposed. 15. Approved with conditions (6 to 0), a Class V site plan, landscape plan and architectural elevation plan associated with the demolition of all existing buildings and construction of a mixed-use development containing a 122-room hotel with a restaurant and meeting rooms, 35 condominium units th Samar Mixed-Use and 6,280 sq. ft. of retail floor area for , located on the west side of SE 5 Avenue, ndrdth between SE 2 Street and SE 3 Street (202 SE 5 Avenue). Concurrently, the Board approved a waiver to LDR Section 4.4.13 (D)(2)(a)(2) to allow a 5 rear setback along the adjacent alley, whereas a minimum 10 setback is required. No other appealable items were considered by the Site Plan Review and Approval Board. The following item which was considered by the Board will be forwarded to the City Commission for action: Recommended approval with conditions (7 to 0), signage waivers to LDR Section 4.6.7(F)(3)(i) to allow construction site screening for Seaside Builders at three locations, 344 North Ocean Boulevard, 150 Andrews Avenue and 110 MacFarlane Drive to exceed the maximum sign area of 32 square feet. Historic Preservation Board Meeting of July 1, 2015 16. Approved with conditions (6 to 0, John Miller absent), a request for a Certificate of Appropriateness, Class IV site plan modification, landscape plan and architectural elevation plan for a change of use from retail to office and residential with additions and alterations to the contributing st st 102 NE 1 Avenue structure and associated improvements for (northwest corner of NE 1 Street and st NE 1 Avenue within the Old School Square Historic District). Concurrently, the Board took the following actions: i. Approved (6 to 0, John Miller absent), a variance to LDR Section 4.3.4(K), Development Standards, to reduce the rear (north) setback requirement from 10 to 32 for the new two-story addition. ii. Denied (5 to 1, Andrea Sherman voted to approve and John Miller absent), a request for a waiver to LDR Section 4.6.16(H)(3), to reduce the terminal landscape island at the northeast section of the parking area from the required width of 9 to a varying width of 16 to 5. No other appealable items were considered by the Historic Preservation Board. The following item which was considered by the Board will be forwarded to the City Commission for action: Recommended approval to the City Commission (6 to 0, John Miller absent) the request for the Historic Property Ad Valorem Tax Exemption for improvements to the property at 1108 North Vista Del Mar Drive, Waters-Wellenbrink Residence an individually designated property. Historic Preservation Board Meeting of July 15, 2015 No appealable items were considered by the Historic Preservation Board. The following item was considered by the Board. Recommended approval (7 to 0), to the Florida State Historic Preservation Office and Florida National Old School Square Historic District Register Review Board the designation of the generally located stst south of Lake Ida Road, between NE/SE 1 Avenue and NW/SW 1 Avenue, and North Swinton Avenue to the National Register Historic of Historic Places. FINANCIAL DEPARTMENT REVIEW N/A DISCUSSION The action requested of the City Commission is review of appealable actions which were taken by various Boards during the period of June 29, 2015 thru July 24, 2015. OPERATING COST N/A TIMING OF THE REQUEST There is no sensitivity to this matter. FUNDING SOURCE N/A RECOMMENDATION By motion, receive and file this report. Attachment: Location Map N CITY COMMISSION MEETING 00.250.51Miles APPEALABLE ITEMS PLANNING & ZONING AUGUST 11, 2015 DEPARTMENT 4 2 9 14 13 ke Ida Rd La 3 5 12 16 11 7 6 8 15 10 Blvd nton Li W 1 SPRAB: 14. BEDNER'S FARM MARKET 7. FLEMING BUILDING 1. MILLER PARK 15. SAMAR MIXED-USE 8. GOURMET KILLER DOGS 2. NORTON DENTISTRY 9. SPLENGLER BUILDING 3. BEER TRADE CO. HPB: 10. ANOTHER BROKERN EGG 4. FIRST FOUNDATION OF APOSTLES CHURCH 16. 102 NE 1ST AVENUE 11. STANLEY BUILDING 5. DELRAY MARATHON 12. DELRAY SUMMIT 6. DELRAY CENTER 13. DELRAY BEACH CRA ART WAREHOUSE Document Path: S:\\Planning & Zoning\\DBMS\\GIS\\City Commission Maps\\City Commission Map 8-11-15.mxd MEMORANDUM TO:Mayor and City Commissioners FROM: DATE:July 24, 2015 AGENDA ITEM 7.I. - REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: AWARD OF BIDS AND CONTRACTS MEMORANDUM TO:Mayor and City Commissioners FROM:Planning and Zoning Department THROUGH:Donald B. Cooper, City Manager DATE:July 13, 2015 AGENDA ITEM 8.A. -REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: CONDITIONAL USE REQUEST/PROVIDENCE LIVING ON ATLANTIC/ASSISTED LIVING AND MEMORY CARE FACILITY BACKGROUND A conditional use request is before the City Commission for approval of an assisted living and memory care facility known as Providence Living on Atlantic. The site is the former Scottys Storage located on the south side of Atlantic Avenue, east of the Bed, Bath & Beyond shopping center, east of Military Trail (Four Corners Overlay District). The use will include 118 units with 145 beds with a series of amenities. Four waivers to the Master Development Plan were approved by the Planning & Zoning Board (PZB) that pertained to a perimeter landscape buffer, percentage of residential use, a workforce housing component, and the minimum floor area for a 2 bedroom unit. PZB recommended approval of the conditional use with conditions. PZB also recommended approval to the Site Plan Review and Appearance Board (SPRAB) of the request for a parking reduction. The SPRAB will tentatively take action on the site plan and parking reduction request at their August 26, 2015 meeting. Public comments expressed concerns related to drainage overflow onto adjacent properties, existing overhead wires with shade tree encroachment, and the dilapidated condition of the existing site wall abutting residential properties. Conditions were attached to the Planning & Zoning Boards recommendation and are indicated in Staffs Master Development Plan and Conditional Use reports, and are reflected in Staffs recommendation. ATTACHMENTS Providence Living Conditional Use CC Report for August 11, 2015 Providence Living Master Development Plan PZB Report of June 15, 2015 Providence Living Conditional Use PZB Report of June 15, 2015 Providence Living Public Comments Received as of July 13, 2015 Minutes from the PZB Meeting of June 15, 2015 STAFF REPORT TO: Mayor and Commissioners FROM: Planning and Zoning Dept. THROUGH: Donald B. Cooper, City Manager DATE: July 13, 2015 RE: City Commission Report August 11, 2015: Conditional Use to Allow An Assisted Living and Memory Care Facility for Providence Living on Atlantic Background: The item before the Board is to consider approval of a Conditional Use request to allow an assisted living and memory care facility associated with Providence Living On Atlantic, pursuant to LDR Section 4.4.9(D)(19). The subject property measures 4.12 acres (179,525 sq. ft.) and is located within the Four Corners Overlay District on the south side of West Atlantic Avenue, east of Military Trail at 4840 W. Atlantic Avenue. On June 15, 2015, the Planning and Zoning Board approved a Master Development Plan for Providence Living on Atlantic associated with construction of a new assisted living and memory care facility consisting of 118 rental units with 145 beds. The Planning and Zoning Board is the approving body of the Master Development Plan and all associated waivers for properties located within the Four Corners Overlay District. The following four associated waivers were approved: 1.Elimination of the required twenty-five foot wide perimeter landscape buffer when abutting non-residentially zoned property. 2.Allowing 100% residential use which is greater than the maximum of 75% residential use. 3.Elimination of the required minimum of 20% workforce housing units. 4.Allowing 602 sq. ft. two-bedroom units, which is less than the minimum floor area of 900 sq. ft. The Master Development Plan approval also included the following conditions: 1.Approval of a Class V Site Plan by SPRAB that is in general conformance to the submitted sketch plan and satisfies any outstanding technical comments from City Departments. 2.Approval of the special parking reduction by SPRAB, otherwise plans shall be revised to meet the parking requirements. 3.That a bus shelter and easement be provided along West Atlantic Avenue. 4.Subject to a positive finding of the conditional use request to allow an assistant living and memory care facility. The Planning & Zoning Board also recommended approval to the SPRAB (Site Plan Review and Appearance Board) for the following additional relief to the LDR requirements: 1.Relief to LDR Section 4.6.9(F), which allows a special parking reduction when upon receipt and acceptance of special documentation, it is conclusively demonstrated that a reduced number of parking spaces will accommodate a specific use in order to address the 104 space deficiency, whereas 187 spaces are required and 83 spaces are proposed. Planning and Zoning Board Recommendation: On June 15, 2015, the Planning and Zoning Board recommended approval by a vote of 5-0 of the conditional use request to allow an assisted living and memory care facility associated with Providence Living On Atlantic pursuant to LDR Section 4.4.9(D)(19), with conditions as reflected in the staff recommendation. City Commission Discussion: The action before the Board is to consider approval of a Conditional Use request to allow an assisted living and memory care facility associated with Providence Living On Atlantic pursuant to LDR Section 4.4.9(D)(19). Staff Recommendation: Approve the Conditional Use request to allow an assisted living and memory care facility associated with Providence Living On Atlantic pursuant to LDR Section 4.4.9(D)(19), by adopting the findings of fact and law contained in the staff report, and finding that the request and approval thereof is consistent with the Comprehensive Plan and meets criteria set forth in Sections 2.4.5(E)(5), and Chapter 3 of the Land Development Regulations, subject to the following conditions: 1.Approval of a Class V Site Plan by SPRAB that is in general conformance to the approved Master Development Plan. 2.Approval of the special parking reduction by SPRAB, otherwise plans shall be revised to meet the parking requirements. 3.That a bus shelter and easement be provided along the proj on West Atlantic Avenue. MINUTES PLANNING AND ZONING BOARD CITY OF DELRAY BEACH REGULAR MEETING MEETING DATE: June 15, 2015 MEETING PLACE: City Commission Chambers MEMBERS PRESENT: Robin Bird, Mark Krall, Christopher Davey, Jay Jacobson, Joseph Pike MEMBERS ABSENT: Gerald Franciosa and Steve Mackey STAFF PRESENT: Mark McDonnell, Janice Rustin, Asst. City Attorney, Anthea Gianniotes, Treasure Coast Regional Planning Council and Diane Miller Board Secretary I.CALL TO ORDER The meeting was called to order at 6:00pm by Robin Bird, Chairman. Upon roll call it was determined that a quorum was present. The Chairman read the Quasi-Judicial Rules for the City of Delray Beach and Ms. Miller swore in all who wished to give testimony on any agenda item. MINUTES FOR PROVIDENCE LIVING ON ATLANTIC MASTER DEVELOPMENT PLAN Project File #2015-108 Mark McDonnell, Assistant Director of Planning and Zoning - The action before the Board is that of approval of a Master Development Plan for an assisted living and memory care facility consisting of 118 rental units with 145 beds for Providence Living on Atlantic, pursuant to LDR Section 2.4.5(F)(7) - Master Development Plan of Record. The subject property is located on the south side of West Atlantic Avenue, east of Military Trail. The proposed mixed-use development is in the Four Corners Overlay District which requires Master Development Plan approval, along with specific waivers to which the P&Z Board is granted with the authority to approve. Also specific waivers that are before the board tonight are part of the Master Development Plan. With the Citywide rezoning effective October 1, 1990, the parcel was determined to have a Future Land Use Map (FLUM) designation of General Commercial (GC) and a zoning designation of Planned Commercial (PC) which have remained unchanged. In 2007, the Four Corners Overlay District was created which included the subject property. As part of the project description, it is a 3-story, 133, 600 sq. ft. assisted living and memory care facility. It has construction of a surface parking lot containing 83 spaces. Provision of on-site amenities including all of the following: a full service restaurant, bar and café a full service hair and nail salon a craft room a fitness center with aerobic and anaerobic equipment and tai chi/yoga stations a general retail store Wi-Fi in every unit a mail room Minutes of the June 15, 2015 Planning and Zoning Meeting Providence Living on Atlantic a transportation van and a private town car (for resident use, as needed) a chapel Fully landscaped courtyards and outdoor spaces Multiple to interior common areas Intimate living and activity rooms Installation of associated new landscaping There is relief to the five (5) sections of the Land Development Regulations, (4) of which will be decided by this board tonight. They are as follows: LDR Section 4.4.9(F)(3)(d)(1)(d), which requires a twenty- abutting non-residentially zoned property, whereas no buffer is proposed. LDR Section 4.4.9(G)(3)(d)(4)(a), which requires that assisted living facilities provide a maximum of 75% residential use within a single freestanding building, whereas 100% residential use is proposed. LDR Section 4.4.9(G)(3)(d)(4)(b), which requires that assisted living facilities provide a minimum of 20% workforce housing units, whereas no workforce housing units are proposed. LDR Section 4.4.9(F)(3)(b)(1), which requires that the minimum floor area provided for two-bedroom units is 900 sq. ft., whereas a maximum of 602 sq. ft. is proposed for two-bedroom units. LDR Section 4.6.9(F), which allows a parking reduction when upon receipt and acceptance of special documentation, it is conclusively demonstrated that a reduced number of parking spaces will accommodate a specific use in order to address the 104 space deficiency, whereas 187 spaces are required and 83 spaces are proposed. In regards to the parking, there are 104 space deficiencies, but they have supplied documentation a calculation of parking requirements which more closely represent the supply required for this type of facility was conducted by collecting data at two local assisted living facilities. The sites were chosen because they are in the vicinity of the subject property and because they have a mix of general assisted living units and memory care units, like the proposed project. Following is a summary of the local study that was undertaken. Parking counts were collected from 10:00 AM to 6:00 PM on Thursday, April 16, 2015 and Saturday April 18, 2015 at two sites within the Delray Beach vicinity. The parking occupancy at each site was recorded every 30 minutes. The following two (2) sites were chosen for the data collection: Brookdale (80 units) 8020 Atlantic Ave. (Unincorporated Palm Beach County) Grand Villa (138 units) 14555 Sims Rd. (Unincorporated Palm Beach County) The staff is supporting parking reduction, because the parking accessed is for a typical multi-family resident development is not consistent with assistant living facility or memory care facility. On this particular relief you would be making a recommendation, the final decision will be who takes action on the attended site plan, and that would be the Site Plan Review and Appearance Board. So the waivers are the Planning and Zoning Board and the parking reduction is the SPRAB Board. Here are the waivers: Perimeter Landscape Buffer Waiver: (Staff Support Waiver) Maximum Residential Component Waiver: (Staff Support Waiver) Workforce Housing Requirement Waiver: (Staff Support Waiver) Minimum Floor Area Requirement: (Staff Support Waiver) 2 Minutes of the June 15, 2015 Planning and Zoning Meeting Providence Living on Atlantic For increase in density, they do need to go through the Performance Standards. The traffic circulation system Buildings are placed throughout the development in a manner that reduces the overall massing, and provides a feeling of open space. Where immediately adjacent to residential zoning districts having a lower density The development offers a varied streetscape and building design A number of different unit types, sizes and floor plans The development is designed to preserve and enhance existing natural areas and/or water bodies The project provides a convenient and extensive bicycle/pedestrian network, and access to available transit The Comprehensive Plan Policies are fully met and I received today before the meeting a letter from the Palm Beach County Traffic Concurrency that they meet traffic concurrency. ndation is approval of the perimeter, landscape buffer waiver, maximum residential component waiver, workforce housing waiver, and the minimum floor area for 2/bedroom waiver and to recommend to the SPRAB Board support for the parking reduction. Also please refer to Page 20 in the staff reportMaster Plan #$5 (as follows) and condition this to subject to positive recommendation on the Conditional Use that will go to City Commission. 1. Approval of a Class V Site Plan by SPRAB that is in general conformance to the submitted sketch plan and satisfies any outstanding technical comments from City Departments. 2. Approval of the special parking reduction by SPRAB, otherwise plans shall be revised to meet the parking requirements. 3. That a bus shelter and easement be provided along West Atlantic Avenue. 4. Provide a copy of the concurrency determination from the Palm Beach County Traffic Division. It shall reflect positive findings. 5. Provide a copy of the concurrency determination from the Palm Beach County School District. It shall reflect positive findings. Applicate Presentation Michael Weiner Attorney for the Applicant A couple of procedural things to handle. Is Mark going to present an additional presentation, or give him more time right now to wrap up both hearing items in one presentation? Robin Bird I think we will do an abbreviated presentation on the second one. Mark McDonnell Do we want to do that now? Robin Bird take it in the order of the agenda. 3 Minutes of the June 15, 2015 Planning and Zoning Meeting Providence Living on Atlantic Michael Weiner The second procedural thing is the new procedure in respect to powerpoint programs that need to be submitted early. We do have a powerpoint presentation that was not submitted early, and we have boards to present. Which one do you want for tonight? Robin Bird I would like to have seen the powerpoint submitted so that we could have had a hard copy available in a case that the powerpoint did not work. We have had experience in the past of problems, you will have to submit the powerpoint but I do not mind seeing the presentation. Michael Weiner Michelle Pierson, Providence One, has been with the company since 2007 and has been involved with over 50 projects and versed in medical type facility. She will be making the presentation. Michelle Pierson Providence and Partners Thank you to staff, great job. Let me say that this is Assisted Living Community with dementia care. In the last 5/years I researched the assisted living community area and found the boring nature that was out there and thought that I can do better. This property has been through other uses and applicants and today it sits vacant but we are bringing to the property a one, two and three story stepping up building. Our target is 65 years of age and older but the majority will be about 87 years old and 74% of them will be women. At this facility we will be providing amenities, fitness, health, physical therapy, massage therapy, hair salons; full service means to make it a much safer environment. Also, we will be providing a bus, so the residences do not have to drive. And with this, this is why there is a reduction in parking, as we are providing transportation for them. Security will be high priority for this facility. The residence will be checked on every morning so that there is no one that will be lost. Michael Weiner I think we have a win win, because this is a kind of use that you hope to have come along in our area. This is the use that we need instead of another out parcel. This is what fits in the community and what will further the redevelopment of the 4 corners area. Public Comments Maria Sigala 1428 Whatley Road I have been there since 1965 and my concern is the traffic. Dunkin Donuts is there and in the early morning they are parking in our driveway, on Whatley Road and the drive thru is blocking traffic. Is this new facility going to be a one way in and one way out? The second question in 2013-14 we had a flood and our backyard buts into a ditch. The north is the Lake Worth Drainage, the east to west is the South Water Management and the day that it rained it was up near my back door. What is going to happen when you create these sewer lines? Rebuttal Michael Weiner We are trying to help with this. Dunkin Donuts is far more of a traffic generator than this use that is being presented. We are not adding any peak times like other places or contributing in any way. It is designed with two ins and outs and would not back up into the traffic. If you are interested in the engineering aspect, Tom Skelton, our Civil Engineer is here tonight. Tom Skelton, American Civil Engineer & Co. If you see on the site plan we have retention outlined on the east and south property lines. It flows to the west through the Southwest Florida Management District Area. 4 Minutes of the June 15, 2015 Planning and Zoning Meeting Providence Living on Atlantic Robin Bird So you are going to use the South Florida Management District in this regard/ Tom Skelton That is the existing out fall structure. Right now there is only one pit on the southwest corner of this give a positive flow all the way through, but we are going to retain the requirement before we discharge. We cannot exceed what was previously done. Robin Bird You are going to retain up to what was vested there. Tom Skelton We are not increasing any flows, in fact we are decreasing because of the amount of storage we are going to provide. Robin Bird (answering to Maria Sigala) They are going to be decreasing the amount. The amount that was there before has a certain amount that is vested for the amount of water it can put on the South Water Management District infrastructure. So they are going to be increasing their capacity so they will decrease the amount that goes into the South Water Management District. So this should improve this situation rather than make it worse or stay a status quo. Maria Sigala My neighbor is a senior and since this has happened she gets her lawn mower and gets in the ditch, cuts the lawn, picks up the debris from where ever. I always look to make sure she is not getting hurt. This is why I am bringing this up. Robin Bird Mark, can you make sure that she gets in contact with Randal Krejcarek our Environmental Service Director. Eugene Soyka 14845 Whatley Road The back of my property is directly on the property line. My question is there is a 6foot wall that goes in the back of my property, is that wall on the other property? My concern is the structural integrity of the wall. It has cracks in the wall, it is not very attractive looking and at some point it could fall down and there is some leaning of the wall. The other issue is that there are some giant trees on the other side of the property that is coming into my property and we have a lot of issues during storms as power is going out. I will also confirm with the previous lady about the water in the backyards. Robin Bird I looked at the survey and that wall is their wall. I am sure they will take a look at that as it is a liability for them. Mark McDonnell Let me comment on the questions from the public 1.Concern with Dunkin Donuts The Traffic Concurrency letter that I received today, said that it was concurrent, that it passed the test. It was good until a build-out of 2017, but in that same letter it does not necessarily alleviate the developer from having to put in a right turn lane or lane improvements. 2.In regards to the wall They will have to have a structural engineer look at that 3.Trees Any trees that are diseased or dying our landscape inspector will go out there before we do anything to see what trees will be saved or removed. 5 Minutes of the June 15, 2015 Planning and Zoning Meeting Providence Living on Atlantic Robin Bird We will have to look at the survey with older trees and see what needs to be replaced. Rebuttal Michael Weiner My client would like it on the record that we will look at the structure of the wall. Robin Bird Mark would you like to close on those conditions. Janice Rustin We would probably want to resolve the waivers and then go to the conditions. Mark McDonnell What I presented was the Master Development Plan and the waivers. Robin Bird (Robin was discussing with Mark McDonnell and pointing to the screen asking about the ingress, egress.) Tom Skelton There is an existing cross access easement. That is really an existing drive and we will be re-surfacing. Jay Jacobson So that means that all of Bed Bath and Beyond and shopping center traffic can cut through, go north and take that right hand turn? Tom Skelton They have their own driveway that goes up to Atlantic Avenue. Robin Bird (He was pointing to where the landscape waivers would be) It makes no sense to have it between commercial properties and normally you would have 25 feet between commercial and residential. Mark McDonnell There actually a 40 foot setback required for the buildings to the south and the east against the single family property. Minimum setback is 40 feet and they are just slightly over that. Christopher Davey Concerning the cross access easement, what is the likelihood since it is in the rear of the property, if a truck tries to exit this parcel. Tom Skelton I would say it is very unlikely as they have their own right in and right out to Atlantic Avenue. Christopher Davey What is the percentage of the population that we anticipate to be memory impaired? Michelle Pierson Out of the 145 beds, 32 beds will be for memory impaired. 6 Minutes of the June 15, 2015 Planning and Zoning Meeting Providence Living on Atlantic Christopher Davey When I was looking over the square footage of the units, I noticed your 2/bedroom units are actually smaller than your 1/bedrooms. Michelle Pierson This is because it is on the memory care side of the building. Christopher Davey What is the average workforce during a day and overnight? Michelle Pierson 50 employees and possible 30 part time employees. This would be for 3 shifts. Ken (operations department-did not sign in or say his name) 18-22 day shifts (peak shift) Christopher Davey I am asking this in relationship to parking. Jay Jacobson No comments Mark Krall No comments Robin Bird I am agreeing on the staff count and the parking issues but parking is usually 1-5 beds (27 spaces). Michelle Pierson For this reason is why we had Kimley Horn go out to other facilities and observe their parking from 7a 7p. Board Discussion Jay Jacobson building looks fine and we will have SPRAB deal with all those details. The parking waiver might be marginal but I think it can be worked out to be adequate. Good job and I am supported of the package. Janice Rustin These recommendations for the waiver, are they recommending the waivers or approving them? Mark McDonnell The perimeter landscape buffer is a waiver that the Planning and Zoning can grant. All of the waivers except the special parking reduction request are a recommendation by this board to SPRAB. We are not actually approving the parking reduction. Janice Rustin In order to approve the Master Plan, all (4) waivers have to be approved in order to approve the Master Plan? Mark McDonnell That is correct. 7 Minutes of the June 15, 2015 Planning and Zoning Meeting Providence Living on Atlantic Motion: It was moved by Mark Krall and seconded by Christopher Davey to approve a Perimeter Landscape Buffer Waiver to LDR Section 4.4.9(F)(3)(d)(1)(d), which requires a twenty- when abutting non-residentially zoned property, whereas no buffer is proposed, pursuant to positive findings with respect to positive findings to LDR Section 2.4.7.(B)(5). Motion Approved 5-0 Motion: It was moved by Mark Krall and seconded by Joseph Pike to approve a waiver for a Maximum Residential Component to LDR Section 4.4.9(G)(3)(d)(4)(a), which requires that assisted living facilities provide a maximum of 75% residential use within a single freestanding building, whereas 100% residential use is proposed, pursuant to positive findings with respect to positive findings to LDR Section 2.4.7.(B)(5). Motion Approved 5-0 Motion It was moved by Mark Krall and seconded by Joseph Pike to approve a Workforce Housing Waiver: to LDR Section 4.4.9(G)(3)(d)(4)(b), which requires that assisted living facilities provide a minimum of 20% workforce housing units, whereas no workforce housing units are proposed, pursuant to positive findings with respect to positive findings to LDR Section 2.4.7.(B)(5). Motion Approved 5-0 Robin Bird I did want to respond to the statement that Mark McDonnell made about workforce housing that it did not apply to this development and I think that Workforce Housing is a City asset and it is anywhere that we can get it. I am not opposed to it, and I am going to vote for it, but it should be looked at more as a City asset. Motion It was moved by Mark Krall and seconded by Joseph Pike to approve a Minimum Floor Area Waiver LDR Section 4.4.9(F)(3)(b)(1), which requires that the minimum floor area provided for two-bedroom units is 900 sq. ft., whereas a maximum of 602 sq. ft. is proposed for two-bedroom units, pursuant to positive findings with respect to positive findings to LDR Section 2.4.7.(B)(5). Motion Approved 5-0 Motion It was moved by Mark Krall and seconded by Joseph Pike to make a recommendation of approval to SPRAB for a Special Parking Reduction Request pursuant to LDR Section 4.6.9(F), which allows a parking reduction when upon receipt and acceptance of special documentation, it is conclusively demonstrated that a reduced number of parking spaces will accommodate a specific use in order to address the 104 space deficiency, whereas 187 spaces are required and 83 spaces are proposed, pursuant to positive findings as identified within supporting documentation provided in the staff report and attachments. Motion Approved 5-0 Motion It was moved by Mark Krall and seconded by Joseph Pike to approve the Master Development Plan for Bellantica Gardens, by adopting the findings of fact and law contained in the staff report, and finding that the request and approval thereof is consistent with the Comprehensive Plan and meets criteria set forth in Section 2.4.5(F)(5) and Chapter 3 (Performance Standards) of the Land Development regulations, subject to the following conditions. 1. Approval of a Class V Site Plan by SPRAB that is in general conformance to the submitted sketch plan and satisfies any outstanding technical comments from City Departments. 8 Minutes of the June 15, 2015 Planning and Zoning Meeting Providence Living on Atlantic 2. Approval of the special parking reduction by SPRAB, otherwise plans shall be revised to meet the parking requirements. 3. That a bus shelter and easement be provided along West Atlantic Avenue. 4 Subject to positive findings of the Conditional Use. #4 and #5 were stricken in the Conditional Use staff report. 4. Provide a copy of the concurrency determination from the Palm Beach County Traffic Division. It shall reflect positive findings. 5. Provide a copy of the concurrency determination from the Palm Beach County School District. It shall reflect positive findings. Motion was seconded by Joseph Pike w/discussion Motion approved 5-0 MINUTES FOR PROVIDENCE LIVING ON ATLANTIC CONDITIONAL USE Project File #2015-109 Mark McDonnell, Assistant Director of Planning and Zoning The action before the Board is making a recommendation to the City Commission on a request for a Conditional Use, to allow an assisted living and memory care facility associated with Providence Living on Atlantic pursuant to LDR Section 4.4.9(D)(19). Exparte Communication None When looking at a conditional use there are findings that must be made by City Commission. The explanation is provided on Page 9 of the Planning and Zoning Staff Report. The requirements for conditional use are that you find that it will not have a significantly detrimental effect upon the stability of the neighborhood within which it will be located, nor that it will hinder development or redevelopment of nearby properties. We have provided here tonight information on the surrounding zoning districts and the surrounding land uses. Staff believes that the proposed assisted living and memory facility will be compatible with the adjacent land uses. Our recommendation is that you recommend to the City Commission approval of this condition use and according to the list of recommendations or conditions we strike #3 and #4 as in the previous report. Also look at condition #9; Robin Bird What was on the property before? Mark McDonnell Robin Bird It was a hardware store? 9 Minutes of the June 15, 2015 Planning and Zoning Meeting Providence Living on Atlantic Mark McDonnell That I do not know. Robin Bird I believe this was a very large store. And this could have been some other retail? We were looking at this as a vested development, actually a trip reduction. Mark McDonnell e a reduction. That was a retail center and this is barley going to have any traffic. Robin Bird So if this would be retail, this is going to be a dramatic decrease in traffic. Mark McDonnell Yes it will be. Applicate Presentation None Public Comments None Motion It was moved by Christopher Davey and seconded by Jay Jacobson for recommendation of approval to the City Commission for a Conditional Use to allow an assisted living facility and memory care facility for Providence Living On Atlantic within the Four Corners Overlay District, by adopting the findings of fact and law contained in the staff report, and finding that the request and approval thereof is consistent with the Comprehensive Plan and meets criteria set forth in Sections 2.4.5(E)(5), and Chapter 3 of the Land Development Regulations, subject to the following conditions with #3 and #4 were stricken. 1.Approval of the associated Master Development Plan required for the Four Corners Overlay District precede recommendation of the conditional use. 2.Processing and approval of a site plan that is generally consistent with the layout of the conceptual exhibit for this conditional use. 3.Pending receipt of a positive concurrency determination from the Palm Beach County Traffic Division. 4.Pending receipt of a positive concurrency determination from the Palm Beach County School District. 5.Pending approval of the requested waiver to the provision of workforce housing units (by the Planning and Zoning Board during Master Development Plan approval). 6.Pending approval of the requested waiver to the maximum residential component (by the Planning and Zoning Board during Master Development Plan approval). 7.Pending approval of the requested waiver to the minimum floor area requirement (by the Planning and Zoning Board during Master Development Plan approval). 10 Minutes of the June 15, 2015 Planning and Zoning Meeting Providence Living on Atlantic 8.Pending approval of the requested waiver to the perimeter landscape buffer (by the Planning and Zoning Board during Master Development Plan approval). 9.Pending approval of the requested waiver to the parking reduction request (by SPRAB during Class V Site Plan approval). 10.Indicate a City approved bus shelter and mass transit easement (as applicable) per City of Delray Beach LDR Section 2.4.3 (D) (7). A bus shelter is required to be installed on site for a new residential project that has 25 or more units. Indicate on plans a City approved bus shelter will be installed in direct access to site, etc.). And per LDR Section 6.1.14, bus shelter needs to include a pad, an ADA- compliant boarding and alighting area, and ADA-compliant structures which include a mounted trash receptacle, bike rack, bench and sufficient illumination. Motion Carried 5-0 11 IN THE CITY COMMISSION CHAMBERS OF THE CITY OF DELRAY BEACH, FLORIDA ORDER OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA CONDITIONAL USE REQUEST FOR ASSISTED LIVING FACILITY 1. This conditional use request for Providence Living On Atlantic to allow an assisted living and memory care facility to be located at 4840 West Atlantic Avenue within the PC (Planned Commercial) Zoning District and Four Corners Overlay District has come before the City Commission on August 11, 2015. 2. The Applicant and City staff presented documentary evidence and testimony to the City Commission pertaining to the conditional use request for an assisted living and memory care facility for Providence Living On Atlantic. All of the evidence is a part of the record in this case. Required findings are made in accordance with Subsections I and II. I. COMPREHENSIVE PLAN Comprehensive Plan - Future Land Use and Map a. : Is the future use and intensity of the development consistent with the future land use map and comprehensive plan and is it appropriate in terms of soil, topographic, and other applicable physical considerations, complementary to adjacent land uses, and fulfills remaining land use needs? Yes _______ No _______ Concurrency b. :Concurrency as defined pursuant to Objective B-2 of the Land Use Element of the Comprehensive Plan must be met and a determination made that the public facility needs of the requested land use and/or development application will not exceed the ability of the City to fund and provide, or to require the provision of, needed capital improvements for the following areas: Are the concurrency requirements met, subject to the attached conditions, as respect to water, sewer, drainage, streets and traffic, parks, open space, solid waste and schools? Yes _______ No ________ II. LDR REQUIREMENTS: LDR Section 2.4.5(E) Required Findings: (Conditional Use) : Pursuant to Section 2.4.5(E)(5), in addition to provisions of Chapter 3, the conditional use will not: i. Have a significantly detrimental effect upon the stability of the neighborhood within which it will be located; ii. Hinder development or redevelopment of nearby properties. Will the requirements of LDR Section 2.4.5(E) and Chapter 3 be met, subject to the attached condition(s)? Yes ______ No _______ 3. The comments and notes set forth in the staff report are hereby incorporated herein. 4. The City Commission has applied the Comprehensive Plan and LDR requirements in existence at the time the conditional use request was submitted and finds that its determinations set forth in this Order are consistent with the Comprehensive Plan and Land Development Regulations. 5. The City Commission finds there is ample and competent substantial evidence to support its findings in the record submitted and adopts the facts contained in the record including but not limited to the staff reports, testimony of experts and other competent witnesses supporting these findings. 6. Based on the entire record before it, the City Commission approves ___ denies ____ the conditional use request and adopts the conditions as set forth in , attached hereto and incorporated herein, and hereby adopts this Order this th _ 11 day of August, 2015, by a vote of _____ in favor and ____ opposed. 2 ________________________________ ATTEST: Cary D. Glickstein, Mayor ________________________________ Chevelle Nubin, City Clerk Approved as to legal form And sufficiency: ________________________________ City Attorney Department Head: ________________________________ Timothy Stillings 3 Conditions of Approval for Providence Living On Atlantic 1. Approval of a Class V Site Plan by SPRAB that is in general conformance to the submitted sketch plan and satisfies any outstanding technical comments from City Departments. 2. Approval of the special parking reduction by SPRAB, otherwise plans shall be revised to meet the parking requirements. 3. That a bus shelter and easement be provided along West Atlantic Avenue. MEMORANDUM TO:Mayor and City Commissioners FROM:Environmental Services Department THROUGH:Donald B. Cooper, City Manager DATE:July 9, 2015 AGENDA ITEM 8.B. -REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: REQUEST FOR SIDEWALK RELIEF IN THE FORM OF IN-LIEU FEE/1031 WHITE DRIVE BACKGROUND Consider acceptance of sidewalk In-Lieu fee of $3,024.00 for 1031 White Drrive. In May 2015, the applicant and owner (Barry Chodash) renewed Building Permit #14-152456 to construct a single family residence at 1031 White Drive. This property is located west of Highway A1A on White Drive. On June 22, 2015, the owner provided an email accepting to pay the Sidewalk In-Lieu Fee of $3024.00 for 75.6 of sidewalk at 1031 White Drive. As per Land Development Regulations (LDR) Section 6.1.3, a 5 sidewalk is required adjacent to the Right of Way Line. In the ESD database there are several properties with sidewalk deferrals in the South Ocean Boulevard of Seagate Subdivision. FINANCIAL DEPARTMENT REVIEW The Finance Department recommends approval. DISCUSSION The City Commission is asked to consider acceptance of sidewalk In-Lieu fee of $3,024.00 for 1031 White Drive. TIMING OF THE REQUEST Timing of this request is of high importance in order to process the building permit. RECOMMENDATION By motion, accept sidewalk In-Lieu fee of $3,024.00 for 1031 White Dr. N Brooks Ln White Dr illa Ave Rhodes V 1031 White Dr. Location map Document Path: S:\\EngCADD\\GIS\\Projects\\Krasnoff\\Aerial_of_City.mxd SIDEWALK STATUS MAP ЊЉЌЊ ŷźƷĻ 5Ʃ͵ LEGEND EXISTING SIDEWALK SS DEFERRED SIDEWALK SIDEWALK IN-LIEU FEE IN THE CITY COMMISSION CHAMBERS OF THE CITY OF DELRAY BEACH, FLORIDA ORDER OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA REQUEST FOR RELIEF FROM SIDEWALK CONSTRUCTION REQUIREMENTS FOR 1031 WHITE DRIVE 1. This request for relief from sidewalk construction requirements came before the City Commission on 08/11/15. 2. The Applicant and City staff presented documentary evidence and testimony to the City Commission pertaining to the request for relief from the sidewalk 1031 White Dr. construction requirements for All of the evidence is a part of the record in this case. I. RELIEF Pursuant to LDR Section 6.1.3(C), sidewalks shall be constructed prior to the issuance of a certificate of occupancy for the property upon which they abut. In situations where it is inappropriate to install a sidewalk concurrent with development, the applicant may obtain relief from sidewalk construction requirements. Should the relief from the sidewalk construction requirements of 6.1.3(C) for 1031 White Drive be granted? Yes ______ No______ If relief is not granted, no further action is required by the City Commission and the applicant is hereby required to construct a sidewalk in conformity with the requirements of the L.D.R. 6.1.3(C). If the City Commission grants relief to the sidewalk construction requirements, relief may be granted by only oneof the following forms: a) Sidewalk deferral Pursuant to LDR 6.1.3(C)(4), installation of the sidewalk within a residential subdivision may be deferred pursuant to an agreement which provides for the installation of the sidewalk at a given time. Should a sidewalk deferral be granted? Yes ______ No______ b) Waiver Pursuant to LDR 6.1.3(D)(1)(b), where it is clear that the installation of the sidewalk system will not serve its intended purpose, a waiver to the sidewalk requirements may be granted. Should a complete waiver to the sidewalk requirements be granted? Yes ______ No______ Should a partial wavier to the sidewalk requirements be granted? Yes ______ No______ c) Payment in lieu of installation Pursuant to LDR Section 6.1.3(D)(3), in situations were it is inappropriate to install a sidewalk concurrent with development, the sidewalk requirements may be met by payment of funds in lieu of installation. A fee of $3,024.00 may be paid in lieu of installing 75.6 linear feet of sidewalk in 1031 White Drive the right of way adjacent to . The fee shall be due upon issuance of a building permit Should an in-lieu sidewalk installation fee of $3,024.00 for 1031 White Drive be charged to the applicant? Yes ______ No______ 3. The City Commission has applied the Comprehensive Plan and LDR requirements in existence at the time the original application was submitted and finds that its determinations set forth in this Order are consistent with the Comprehensive Plan. 4. The City Commission finds there is ample and competent substantial evidence to support its findings in the record submitted and adopts the facts contained 2 in the record including but not limited to the staff reports, testimony of experts and other competent witnesses which supports the findings set forth in this Order. 5. Based on the entire record before it, the City Commission approves ___ 1031 denies ____ the request for relief from the sidewalk construction requirements for White Dr. and hereby adopts this Order this ___ day of__________, 2015, by a vote of _____ in favor and _____ opposed. ________________________________ ATTEST: Cary D. Glickstein, Mayor ________________________________ Chevelle Nubin, City Clerk Approved as to legal form And sufficiency: ________________________________ City Attorney Department Head: ________________________________ Randall Krejcarek 3 MEMORANDUM TO:Mayor and City Commissioners FROM:Planning and Zoning Department THROUGH:Donald B. Cooper, City Manager DATE:July 13, 2015 AGENDA ITEM 8.C. -REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: RESOLUTION NO. 43-15 BACKGROUND ACTION: Authorize the negotiation process to establish an Interlocal Service Boundary Agreement (ISBA) with Palm Beach County to annex certain individual parcels. In 2012, an application for annexation was initiated by Andrew Podray, property owner of the parcel of land located at 13038 Barwick Road (southeast corner of Barwick Road and the L-30 Canal PCN # 00- 42-46-12-00-000-1060). The parcel is located within the Citys Planning Area, and is specifically located within Area E on the Annexation Areas Map 11 as adopted in the Future Land Use Element of the Comprehensive Plan. The annexation request was reviewed by Palm Beach County and their position was that the annexation was inconsistent with the Florida Statutes, as it would have created an enclave of the remaining parcels to the south and west of the subject site. The annexation request was subsequently withdrawn. Since the initial annexation request, the property owner has acquired two additional parcels as shown in Exhibit B and continues to seek annexation into the City. Additionally, property owners within the adjacent Golf Club Estates (west side of Barwick Road) have voiced interest in being annexed into the City. Palm Beach County has offered the option of the ISBA to address the enclave issue. Through the ISBA, the City will have access to additional tools and statutory provisions for annexation, such as annexation via a majority request of the registered voters or property owners of a particular area (without the need for a referendum election) and allow annexation that creates enclaves and thus facilitates the expansion of the City towards the ultimate annexation boundary. The ISBA is in keeping with Policy B-3.5 of the Future Land Use Element of the Citys Comprehensive Plan which recommends programs that the City shall undertake in the annexation of remaining eligible properties. The ISBA will cover a defined geographic area as shown on Exhibit A attached. Procedurally, the Statutes provide that the City adopt an Initiating Resolution and notify all of the municipalities in the County of this action. Within 60 days, the County is required to adopt a Responding Resolution to allow the ISBA negotiations process to commence. Through the ISBA process, an urban services annexation report will be prepared which will include a cost analysis for the provision of City services, and will establish the timeframe for the provision of such services. It is anticipated that the ISBA process would take approximately six to eight months to complete. An application for annexation may be submitted during the ISBA process, however, the adoption of the enacting annexation ordinance would occur after the approval of the ISBA. An outline of the Countys ISBA Work Program is attached. FINANCIAL DEPARTMENT REVIEW The proposed ISBA process appears to require substantial staff time and resources, neither of which is currently available in excess. Finance recommends that the Commission authorize the City Manager to enter into the negotiations only after completing a preliminary pro forma analysis showing that the annexation would be financially positive to the City. DISCUSSION Consider adoption of Resolution No. 43-15 authorizing City Staff to initiate negotiations with Palm Beach County to develop an Interlocal Service Boundary Agreement. OPERATING COST TBD TIMING OF THE REQUEST N/A FUNDING SOURCE N/A RECOMMENDATION Approval of Resolution No. 43-15. Attachments: Resolution No. 43-15 including map Exhibit A City of Delray Beach Initiating Resolution, Proposed Interlocal Service Boundary Agreement (ISBA) Map Exhibit B showing Andrew Podray Properties Annexation Areas, Map 11 Palm Beach County Interlocal Service Boundary Area Work Program Policy B-3.5, Future Land Use Element, Comprehensive Plan Chapter 171, Local Government Boundaries including Part II, Interlocal Service Boundary Agreements, Florida Statutes MEMORANDUM TO:Mayor and City Commissioners FROM:Community Improvement THROUGH:Donald Cooper, City Manager DATE:July 17, 2015 AGENDA ITEM 8.D. -REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: RESOLUTION NO. 44-15 BEST INTEREST RESOLUTION/HOUSING REHABILITATION PROJECTS BACKGROUND A Housing Rehabilitation Grant is being awarded to Built Solid Construction, LLC., and work is to be conducted at the addresses referenced below. This contractor was the lowest responsive bidder as detailed on the attached Bid/Quote Information Sheets. This item was bid utilizing the Commission- approved Neighborhood Rehabilitation Program Manual process. However, the process outlined in the manual is not in compliance with Section 36 of the City's Code of Ordinances. Therefore, it is recommended the City Commission approve a Best Interest Resolution for the acquisition of these services. ContractorAddressAmountFunding Source th $ 20,419.10CDBG 217 SW 4 Avenue Built Solid Construction, LLC. $ 10,469.10 RCMP 548 Davis Road Approval is needed for acquisition of services by Built Solid Construction, LLC., in accordance with Code of Ordinances, Section 36.03 (B), as this purchase will result in multiple acquisitions for services in the current fiscal year and aggregately exceed $25,000. Grant awards are based on the actual cost of the rehabilitation, as determined by the low responsive bidder(s), plus a 5% contingency. Total rehab cost also includes recording fees. All unused funds will remain with the Housing Rehabilitation program. Inspection of work is done by the Department of Community Improvements Building Inspection and Neighborhood Services Division. Contracts are executed between the building contractor and the property owner. The City remains the agent and this office monitors all work performed by the contractor, ensuring compliance according to specifications and program guidelines. Pay request forms require both contractor and homeowners signatures. Grant recipients have met all eligibility requirements as specified in the approved Policies and Procedures. The rehabilitation activities will bring the homes to minimum code requirements by repairing the roof, electric and plumbing systems and correcting other incipient code violations. Detailed work write-ups and individual case files are available for review in the Neighborhood Services Division Office. FINANCIAL DEPARTMENT REVIEW The Finance Department recommends approval. DISCUSSION Request is consideration to approve Resolution No. 44-15 Best Interest Resolution to allow awarding of multiple acquisitions of services exceeding $25,000 in a Fiscal Year for services by Built Solid Construction, LLC. in accordance with Code of Ordinances, Section 36.03 (B) along with the award of housing rehabilitation grants to the lowest responsive bidder. TIMING OF THE REQUEST This request is critical to complete projects within the fiscal year. FUNDING SOURCE Community Development Block Grant 118-1963-554-49.19 $ 20,419.10 Residential Mitigation Construction Program 118-1936-554-49.19 $ 10,469.10 RECOMMENDATION By Motion: Approve Resolution No. 44-15 Best Interest Resolution for acquisitions of services from Built Solid Construction, LLC. to allow multiple Acquisitions from vendors exceeding $25,000 in any fiscal year; and further find that the acquisitions are in compliance with the Code of Ordinances, Chapter 36, Section 36.03(B), "Multiple Acquisitions From Vendor Exceeding Twenty-Five Thousand Dollars ($25,000.00) in Any Fiscal Year" and Section 36.02(C)11, "Best Interest Acquisitions". By Motion, approve Built Solid Construction, LLC., the award of Housing Rehabilitation grants as the th most responsive bidder for services being provided at 217 SW 4 Avenue and 548 Davis Road. CITY OF DELRAY BEACH COMMUNITY DEVELOPMENT BLOCK GRANT HOUSING REHABILITATION PROGRAM CONTRACT THIS AGREEMENT made this ______ day of _____________ 2015, by and between Built Solid Construction LLC., herein and Dian President hereinafter referred to as the WHOSE residence and project address is: 217 SW 4th Avenue Delray Beach, FL 33444 LEGAL DESCRIPTION: LOT 14, BLOCK 39, RE-SUBDIVISION OF South half (S ½), Block 38 and subdivision of North half (N ½), Block 39, Town of Linton (NOW0 Delray, Florida, according to the plat recorded in the Plat Book 11 page 34 as recorded in the public records of Palm Beach County, Florida; said land situate, lying and being in Palm Beach County Florida. P I D # 12-43-46-17-07-039-0140 WITNESSETH, that the Contractor and the Owner for the considerations stated herein mutually agree as follows: ARTICLE I - Statement of Work. The Contractor shall furnish all supervision, technical personnel, labor, materials, equipment and all other appurtenance thereto and perform and complete all work in accordance with the contract documents as prepared by the City of Delray Beach. ARTICLE 2 - The Contract Price. The Owner shall pay the Contractor for the performance of the contract in current funds, subject to additions and deductions as provided in Section 109 hereof, the sum of: Twenty Thousand Four Hundred Dollars and 00/100 Cents ($20,400.00) ARTICLE 3 - Method of Payment. Upon request of the Contractor, partial payments equal to 90% of the value of the work in place, not to exceed 75% of the contract amount may be made. All payment requests will CITY OF DELRAY BEACH COMMUNITY DEVELOPMENT BLOCK GRANT HOUSING REHABILITATION - CONTRACT However, the City shall not be stopped from distributing funds if the City determines the owner has unreasonably failed to sign a payment request. Final payment will be made after: 1. The Contractor executes a lien release and warranty on forms furnished by the City, relative to work performed, materials furnished, and certification that all amounts due for labor and/or materials have been paid. The Contractor, by execution of the contract, holds the City and property owner harmless from all claims or liens for labor or materials furnished or used in performance of the work covered by this contract, whether furnished or used by the Contractor or any subcontractor. 2. The contractors and the Owner agree to defend, indemnify, and hold harmless the City and its officers, agents, and employees from and against any and all suits, claims, actions, legal proceedings, made against the City w admission during performance under this agreement). 3. The City conducts a final inspection and approves and accepts all work performed by the Contractor. Final acceptance of the job shall not subject the City to any legal responsibility or liability of any kind. The parties agree that the City is not a signatory to this contract and does not have any responsibilities under this contract either express or implied, except to settle disputes between the parties which do not constitute a breach of contract, to conduct a final inspection to approve work performed by the Contractor, and to hold and distribute funds. In the event that the -2- CITY OF DELRAY BEACH COMMUNITY DEVELOPMENT BLOCK GRANT HOUSING REHABILITATION - CONTRACT performance by the Contractor is unsatisfactory or unacceptable for any reason; the Contractor agrees to correct any deficiencies at no additional cost to the City. ARTICLE 4 - The Contractor will guarantee that all work performed is free from defects for a period of one year from the date of final acceptance of all work required by the contract. If any defects appear during the warranty year, the Contractor will correct as expeditiously as possible. ARTICLE 5 - The Contract. The executed contract documents shall consist of the following: a. This Contract b. Instructions to Bidders c. Signed Copy of Bid d. General Specifications e. Special Conditions f. Technical Specifications g. Drawings ARTICLE 6 - Lead Based Paint. In accordance with the Lead Based Paint Poisoning Prevention Act, no lead based paints shall be used in any area intended for human habitation. ARTICLE 7 - Statement of Non-discrimination. The Contractor shall ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex or national origin. -3- CITY OF DELRAY BEACH COMMUNITY DEVELOPMENT BLOCK GRANT HOUSING REHABILITATION - CONTRACT ARTICLE 8 - Dispute Resolution. All internal disputes between the Owners and Contractor arising out of or related to the work shall be decided by Program Administrators. All other disputes constituting a breach of this agreement, which cannot be resolved by the Owner and Contractor, shall be resolved by a Court of competent jurisdiction pursuant to the laws of the State of Florida with venue in Palm Beach County, Florida. THIS AGREEMENT, together with other documents enumerated in this ARTICLE 5, which said other documents are as fully a part of the Contract as if hereto attached or herein repeated, forms the Contract between the parties hereto. In the event that any provisions in any component part, the provision of the component part first enumerated in this ARTICLE 5 shall govern, except as otherwise specifically stated. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed in three (3) original copies on the day and year first above written. -4- CITY OF DELRAY BEACH COMMUNITY DEVELOPMENT BLOCK GRANT HOUSING REHABILITATION - CONTRACT Owner Signature Contractor Signature Owner Signature Contractor Firm Name ATTEST: Return to: City of Delray Beach Neighborhood Services Division st 100 N.W. 1 Avenue Delray Beach, FL 33444 CITY OF DELRAY BEACH COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) HOUSING REHABILITATION AGREEMENT APPLICANT/OWNER: Dian President ADDRESS: 217 SW 4th Avenue Delray Beach, FL 33444 LEGAL DESCRIPTION: LOT 14, BLOCK 39, RE-SUBDIVISION OF South half (S ½), Block 38 and subdivision of North half (N ½), Block 39, Town of Linton (NOW) Delray, Florida, according to the Plat recorded in the Plat Book 11 page 34 as recorded in the Public Records of Palm Beach County, Florida; said land situate, lying and being in Palm Beach County Florida. P I D # 12-43-46-17-07-039-0140 CASE NO: 13-455 I do hereby certify that I am the owner of the above property and that I have requested financial assistance from the City of Delray Beach Neighborhood Services Division Community Development Block Grant Program to bring my property to a level meeting the minimum property standard. I further grant the City of Delray Beach and its authorized staff members, contractors and subcontractors permission to carry out rehabilitation work and repair work on my property in compliance with the property rehabilitation standards of its Community Development program. I authorize the City to act as my agent in contracting, supervising and inspecting this rehabilitation work. I understand that the City of Delray Beach is acting only as agent in the contractual agreements and is not responsible for the quality and warranty of the work and has no legal responsibilities in the agreement. I agree to provide information necessary for grant administration and monitoring, to be available for necessary conferences and decisions, to sign-off on the grant when the work is completed, and to otherwise reasonably cooperate in expediting the rehabilitation work and program administration. Following completion of the rehabilitation work, I will maintain the property in good condition and will insure that the property is kept in compliance with the City Minimum Housing Code. I understand that this agreement will be recorded as a covenant to the property, shall create an equitable lien on the property, shall remain in effect for fifteen (15) years following project close-out, and shall apply to the Owner's heirs, successors, and assigns. I understand that this lien may be satisfied and released by the City on the _____ day of _______ 2030. The anniversary date shall be the first day of ___________ in each year following the completion of activities financed by the forgivable loan. I agree that if during the appropriate period (10 years for loan amounts less than $20,000 and 15 years for loan amounts of $20,000 to $37,000), the property is sold or transferred during this period for any reason except the need to meet major health care expenses (definition of what constitutes a major health care expense will be determined by Neighborhood Services Administrator on an individual basis) or transferred by inheritance at death, I shall immediately repay to the City the full amount of the lien. Return to: City of Delray Beach Neighborhood Services Division st 100 N.W. 1 Avenue Delray Beach, FL 33444 CITY OF DELRAY BEACH COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) HOUSING REHABILITATION AGREEMENT I agree to indemnify the City and hold it harmless for any damage or injury to persons or property occurring during the authorized rehabilitation work. I agree that the forgivable loan amount of Twenty Thousand Four Hundred Nineteen Dollars and 00/100 Cents ($20,419.10) is the amount of the rehabilitation contract, including any change orders approved by the City, and the cost of any related work performed under this agreement. In the event that any questions or disputes arise concerning the rehabilitation work being performed by a contractor under this agreement, I shall advise the Neighborhood Services Administrator of same and the City shall act as arbitrator in resolving the question or dispute. I have reviewed the specifications and they meet with my approval. I further agree that there will be no changes in the specifications, unless needed to satisfy a minimum housing code violation. ______________________ ______________________________ Date Owner ______________________ ______________________________ Date Co-Owner ______________________ ______________________________ Date Ferline F. Mesidort Neighborhood Services Administrator STATE OF FLORIDA COUNTY OF PALM BEACH The foregoing instrument was acknowledged before me this _______day of _________________, 20_____ by ____________________________________________________________________________________ who is personally known to me or produced __________________________________________as identification. (SEAL) Signature of Notary ___________________________________ -2- COMMUNITY DEVELOPMENT BLOCK GRANT MEMORANDUM OF UNDERSTANDING TO: Dian President FROM: Ferline F. Mesidort, Neighborhood Services Administrator DATE: SUBJECT: Community Development Block Grant Program Activities Housing Rehabilitation Forgivable Loan Award According to the local guidelines set by the City of Delray Beach Neighborhood Services Division Program Activities and approved by the City Commission, you are an eligible participant in the Housing Rehabilitation Program. This Memorandum is to confirm our previous conversations and offers. You have been awarded a forgivable loan in the amount of $20,419.10 for the rehabilitation of your home. All contractor's draws will require your signature and will be done according to specifications. Any unused funds remaining after the work is completed on your home, will be returned to the Rehabilitation Program. Inspection of work will be done by the City of Delray Beach's Building Department and the Neighborhood Services Division. Our priority will be to see that your house meets local housing and building code standards (including the HUD Section 8 Housing Quality Standards) and that hurricane protection measures are implemented to the extent that is practical and feasible. NEIGHBORHOOD SERVICES DIVISION AFFORDABLE HOUSING REHABILITATION PROGRAM NOTICE TO PROCEED APPLICATION NO: 13-455 DATE: SUBJECT: NOTICE TO PROCEED, REHABILITATION AT: 217 SW 4th Avenue Delray Beach, FL 33444 Pursuant to the local guidelines set by the City of Delray Beach's Neighborhood Services Division Affordable Housing Rehabilitation Program and approved by the City Commission, you are hereby given Notice to Proceed with the work at the above referenced property within three (3) calendar days of ______________________. The notice establishes that the work be completed within forty-five (45) days of permit issuance. Please acknowledge receipt of this Notice to Proceed as provided below. Original signed copy to be kept at the City of Delray Beach, Neighborhood Services Division, 100 Northwest 1st Avenue, Delray Beach, Florida 33444. ______________ _______________________________ Date Owner _______________________________ Owner This acknowledges the above notice was received, which establishes the completion date within forty-five (45) days after issuance of permit approval: ___________________________. ______________________________ _________________________________ Ferline F. Mesidort Contractor Signature Neighborhood Services Administrator ________________ _________________________________ Date Contractor Firm Name CITY OF DELRAY BEACH RESIDENTIAL CONSTRUCTION MITIGATION PROGRAM (RCMP) HOUSING REHABILITATION PROGRAM CONTRACT THIS AGREEMENT made this _____ day of __________ 2015, by and between Built Solid Construction, LLC, herein and Alphoncia Raphael, hereinafter referred to as the WHOSE residence and project address is: 548 Davis Rd. Delray Beach, FL 33445 LEGAL DESCRIPTION LOT 6, BLOCK 2, DELRAY SHORES, according to the plat recorded in Plat Book 24, page : 232, as recorded in the Public Records of Palm Beach County, Florida: said land situate, lying and being in Palm Beach County, Florida P I D # 12-43-46-07-01-002-0060 WITNESSETH, that the Contractor and the Owner for the considerations stated herein mutually agree as follows: ARTICLE I - Statement of Work. The Contractor shall furnish all supervision, technical personnel, labor, materials, equipment and all other appurtenance thereto and perform and complete all work in accordance with the contract documents as prepared by the City of Delray Beach. ARTICLE 2 - The Contract Price. The Owner shall pay the Contractor for the performance of the contract in current funds, subject to additions and deductions as provided in Section 109 hereof, the sum of: Ten Thousand Four Hundred Fifty Dollars and 10/100 Cents ($10,450.00) ARTICLE 3 - Method of Payment. Upon request of the Contractor, partial payments equal to 90% of the value of the work in place, not to exceed 75% of the contract amount may be made. All payment requests will CITY OF DELRAY BEACH RESIDENTIAL CONSTRUCTION MITIGATION PROGRAM (RCMP) HOUSING REHABILITATION - CONTRACT However, the City shall not be stopped from distributing funds if the City determines the owner has unreasonably failed to sign a payment request. Final payment will be made after: 1. The Contractor executes a lien release and warranty on forms furnished by the City, relative to work performed, materials furnished, and certification that all amounts due for labor and/or materials have been paid. The Contractor, by execution of the contract, holds the City and property owner harmless from all claims or liens for labor or materials furnished or used in performance of the work covered by this contract, whether furnished or used by the Contractor or any subcontractor. 2. The contractors and the Owner agree to defend, indemnify, and hold harmless the City and its officers, agents, and employees from and against any and all suits, claims, actions, legal proceedings, admission during performance under this agreement). 3. The City conducts a final inspection and approves and accepts all work performed by the Contractor. Final acceptance of the job shall not subject the City to any legal responsibility or liability of any kind. The parties agree that the City is not a signatory to this contract and does not have any responsibilities under this contract either express or implied, except to settle disputes between the parties which do not constitute a breach of contract, to conduct a final inspection to approve work performed by the Contractor, and to hold and distribute funds. In the event that the -2- CITY OF DELRAY BEACH RESIDENTIAL CONSTRUCTION MITIGATION PROGRAM (RCMP) HOUSING REHABILITATION - CONTRACT performance by the Contractor is unsatisfactory or unacceptable for any reason; the Contractor agrees to correct any deficiencies at no additional cost to the City. ARTICLE 4 - The Contractor will guarantee that all work performed is free from defects for a period of one year from the date of final acceptance of all work required by the contract. If any defects appear during the warranty year, the Contractor will correct as expeditiously as possible. ARTICLE 5 - The Contract. The executed contract documents shall consist of the following: a. This Contract b. Instructions to Bidders c. Signed Copy of Bid d. General Specifications e. Special Conditions f. Technical Specifications g. Drawings ARTICLE 6 - Lead Based Paint. In accordance with the Lead Based Paint Poisoning Prevention Act, no lead based paints shall be used in any area intended for human habitation. ARTICLE 7 - Statement of Non-discrimination. The Contractor shall ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex or national origin. -3- CITY OF DELRAY BEACH RESIDENTIAL CONSTRUCTION MITIGATION PROGRAM (RCMP) HOUSING REHABILITATION - CONTRACT ARTICLE 8 - Dispute Resolution. All internal disputes between the Owners and Contractor arising out of or related to the work shall be decided by Program Administrators. All other disputes constituting a breach of this agreement, which cannot be resolved by the Owner and Contractor, shall be resolved by a Court of competent jurisdiction pursuant to the laws of the State of Florida with venue in Palm Beach County, Florida. THIS AGREEMENT, together with other documents enumerated in this ARTICLE 5, which said other documents are as fully a part of the Contract as if hereto attached or herein repeated, forms the Contract between the parties hereto. In the event that any provisions in any component part, the provision of the component part first enumerated in this ARTICLE 5 shall govern, except as otherwise specifically stated. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed in three (3) original copies on the day and year first above written. -4- CITY OF DELRAY BEACH RESIDENTIAL CONSTRUCTION MITIGATION PROGRAM (RCMP) HOUSING REHABILITATION - CONTRACT Owner Signature Contractor Signature Owner Signature Contractor Firm Name ATTEST: Return to: City of Delray Beach Neighborhood Services Division st 100 N.W. 1 Avenue Delray Beach, FL 33444 CITY OF DELRAY BEACH RESIDENTIAL CONSTRUCTION MITIGATION PROGRAM (RCMP) HOUSING REHABILITATION AGREEMENT APPLICANT/OWNER: Alphoncia Raphael ADDRESS: 548 Davis Road Delray Beach, FL 33445 LEGAL DESCRIPTION LOT6, BLOCK 2, DELRAY SHORES, according to the plat recorded in Plat Book 24, page : 232, as recorded in the Public Records of Palm Beach County, Florida: said land situate, lying and being in Palm Beach County, Florida P I D # 12-43-46-07-01-002-0060 CASE NO: 12-445 I do hereby certify that I am the owner of the above property and that I have requested financial assistance from the City of Delray Beach Neighborhood Services Division Residential Construction Mitigation Program to bring my property to a level meeting the minimum property standard. I further grant the City of Delray Beach and its authorized staff members, contractors and subcontractors permission to carry out rehabilitation work and repair work on my property in compliance with the property rehabilitation standards of its Community Development program. I authorize the City to act as my agent in contracting, supervising and inspecting this rehabilitation work. I understand that the City of Delray Beach is acting only as agent in the contractual agreements and is not responsible for the quality and warranty of the work and has no legal responsibilities in the agreement. I agree to provide information necessary for grant administration and monitoring, to be available for necessary conferences and decisions, to sign-off on the grant when the work is completed, and to otherwise reasonably cooperate in expediting the rehabilitation work and program administration. Following completion of the rehabilitation work, I will maintain the property in good condition and will insure that the property is kept in compliance with the City Minimum Housing Code. I understand that this agreement will be recorded as a covenant to the property, shall create an equitable lien on the property, shall remain in effect for ten (10) years following project close-out, and shall apply to the Owner's heirs, successors, and assigns. I understand that this lien may be satisfied and released by the City on the _____ day of __________ 2025. The anniversary date shall be the first day of _____________ in each year following the completion of activities financed by the forgivable loan. I agree that if during the appropriate period (10 years for loan amounts less than $20,000 and 15 years for loan amounts of $20,000 to $37,000), the property is sold or transferred during this period for any reason except the need to meet major health care expenses (definition of what constitutes a major health care expense will be determined by Neighborhood Services Administrator on an individual basis) or transferred by inheritance at death, I shall immediately repay to the City the full amount of the lien. Return to: City of Delray Beach Neighborhood Services Division st 100 N.W. 1 Avenue Delray Beach, FL 33444 CITY OF DELRAY BEACH RESIDENTIAL CONSTRUCTION MITIGATION PROGRAM (RCMP) HOUSING REHABILITATION AGREEMENT I agree to indemnify the City and hold it harmless for any damage or injury to persons or property occurring during the authorized rehabilitation work. I agree that the forgivable loan amount of: Ten Thousand Four Hundred and Sixty-Nine Dollars and 10/100 Cents ($10,469.10) is the amount of the rehabilitation contract, including any change orders approved by the City, and the cost of any related work performed under this agreement. In the event that any questions or disputes arise concerning the rehabilitation work being performed by a contractor under this agreement, I shall advise the Neighborhood Services Administrator of same and the City shall act as arbitrator in resolving the question or dispute. I have reviewed the specifications and they meet with my approval. I further agree that there will be no changes in the specifications, unless needed to satisfy a minimum housing code violation. ______________________ ______________________________ Date Owner ______________________________ Co-Owner ______________________ ______________________________ Date Ferline F. Mesidort Neighborhood Services Administrator STATE OF FLORIDA COUNTY OF PALM BEACH The foregoing instrument was acknowledged before me this _______day of __________, 20___ by ________________________________________ who is personally known to me or produced _____________________________________as identification. (SEAL) Signature of Notary ___________________________________ -2- RESIDENTIAL CONSTRUCTION MITIGATION PROGRAM MEMORANDUM OF UNDERSTANDING TO: Alphoncia Raphael FROM: Ferline F. Mesidort, Neighborhood Services Administrator DATE: SUBJECT: Residential Construction Mitigation Program Activities Housing Rehabilitation Forgivable Loan Award According to the local guidelines set by the City of Delray Beach Neighborhood Services Division Program Activities that are approved by the City Commission, you are an eligible participant in the Housing Rehabilitation Program. This Memorandum is to confirm our previous conversations and offers. You have been awarded a forgivable loan in the amount of $10,469.10 for hurricane retrofitting of your home. All contractor draws will require your signature and will be done according to specifications. Any unused funds remaining after the work is completed on your home, will be returned to the Rehabilitation Program. Inspection of work will be done by the City of Delray Beach's Building Department and the Neighborhood Services Division. Our priority will be to see that your house meets local housing and building code standards (including the HUD Section 8 Housing Quality Standards) and that hurricane protection measures are implemented to the extent that is practical and feasible. RESIDENTIAL CONSTRUCTION MITIGATION PROGRAM NOTICE TO PROCEED APPLICATION NO: 12-445 DATE: SUBJECT: NOTICE TO PROCEED, REHABILITATION AT: 548 Davis Road Delray Beach, FL 33445 Pursuant to the local guidelines set by the City of Delray Beach's Neighborhood Services Division Affordable Housing Rehabilitation Program and approved by the City Manager, you are hereby given Notice to Proceed with the work at the above referenced property within three (3) calendar days of ________________, 2015. The notice establishes that the work be completed within forty-five (45) days of ________________, 2015. Please acknowledge receipt of this Notice to Proceed as provided below and return the original signed copy to the City of Delray Beach, Neighborhood Services Division, 100 Northwest 1st Avenue, Delray Beach, Florida 33444. ______________ ______________________________ Date Owner _______________________________ Owner This acknowledges the above notice was received, which establishes the completion date within forty-five (45) days after issuance of permit approval: ___________________________. ______________________________ Ferline F. Mesidort Contractor Signature Neighborhood Services Administrator ________________ ______________________________ Date Contractor Firm Name CITY OF DELRAY BEACH NEIGHBORHOOD SERVICES DIVISION HOUSING REHABILITATION PROGRAM INFORMATION SHEET QUOTE #: 431 Dian President APPLICANT: 217 SW 4th Avenue PROJECT ADDRESS: DATE OF QUOTE LETTERS: May 29, 2015 DATE OF QUOTE OPENING: June 15, 2015 GENERAL CONTRACTORSQUOTE AMOUNT Abisset Corporation $ - All Phase Roofing & Construction $ - No Bid Built Solid Construction, LLC$ 20,400.00 Yes Citywide Construction Services, Inc.$ - CJ Contracting, LLC$ - Cordoba Construction Co. $ - Grelite Corp.$ - JIJ Construction Corp.$ - Ray Graeve & Sons Construction, Inc.$ - South Florida Construction Services, Inc.$ - SRJ Construction Corporation$ - Starmark Properties Inc.$ - In-House Estimate:$ 20,008.01 RECOMMENDED CONTRACTOR: Built Solid Construction, LLC QUOTE/CONTRACT AMOUNT :$ 20,400.00 5% Contingency$ 1,020.00 $ 21,420.00 Lead InspectionN/A Lead ClearanceN/A Termite InspectionN/A Termite TreatmentN/A Recording Fees 19.10 GRANT CONTRACT AMOUNT 21,439.10 FUNDING SOURCE:Community Development Block Grant (CDBG) Account # 118-1963-554-49.19 COMMENTS:Project Quote #430 was returned on May 22, 2015 however due to differences in item cost, staff requested project be re-quote. Only two contractors responded to Quote #431. Staff is recommending award to the most responsive contractor. -------------- $ $ $ $ $ $ $ $ $ $ $ $ $ $ n o i t c u r t s n & o gC n Statement of No i f o -------------- o e $ $ $ $ $ $ $ $ $ $ $ $ $ $ R s a h P l l A Bid C L ,L n o i t c1,200.008,300.005,000.001,500.0020,400.00 700.00500.00250.00500.00800.00400.00250.00250.00750.00 u r t s n d i o l o C S t l i u $ $ $ $ $ $ $ $ $ B $ $ $ $ $ 2,165.006,944.003,200.001,495.002,218.7520,008.01 825.00887.76382.50600.00450.00215.0075.00550.00 e s u 217 SW 4th Avenue o H - n I $ Dian President $ $ $ $ $ $ $ June 15, 2015 May 29, 2015 $ $ $ $ $ $ 431 BID ADVERTISEMENT DATE: Install Impact Garage Door Replace Tub/Shower Fixtures Repair/Replace Closet Doors Install New Roof Repair Ceramic Tile Floor Hurricane Shutters Install Exterior Door Install Hurricane Clips BID OPENING DATE: CO2/Smoke Detectors Paint Kitchen Ceiling QUOTE NUMBER: TOTAL Install Carpet Repair Toilets ADDRESS: Replace Sink OWNER: 12345678910111213141516 CI CITY OF DELRAY BEACH NEIGHBORHOOD SERVICES DIVISION HOUSING REHABILITATION PROGRAM INFORMATION SHEET QUOTE #: 431 Alphoncia Raphael APPLICANT: 548 Davis Rd. PROJECT ADDRESS: DATE OF QUOTE LETTERS: May 29, 2015 DATE OF QUOTE OPENING: June 15, 2015 GENERAL CONTRACTORSQUOTE AMOUNT Abisset Corporation $ - All Phase Roofing$ - No Bid Built Solid Construction, LLC$ 10,450.00 Citywide Construction Services, Inc.$ - CJ Contracting, LLC$ - Cordoba Construction Co. $ - JIJ Construction Corp.$ - Ray Graeve & Sons Construction, Inc.$ - South Florida Construction Services, Inc.$ - SRJ Construction Corporation$ - Stacy Bomar Construction, LLC.$ - In-House Estimate:$ 11,030.00 RECOMMENDED CONTRACTOR: Built Solid Construction, LLC QUOTE/CONTRACT AMOUNT :$ 10,450.00 5% Contingency$ 522.50 $ 10,972.50 Lead InspectionN/A Lead ClearanceN/A Termite InspectionN/A Termite TreatmentN/A Recording Fees 19.10 GRANT CONTRACT AMOUNT 10,991.60 FUNDING SOURCE:Residential Construction Mitigation Program (RCMP) Account # 118-1936-554-49.19 COMMENTS:Project Quote #430 was returned on May 22, 2015 however die to difference in item cost, staff requested project be re-quote. Only two contractors responded to Quote #431. Staff is recommending award to the most responsive contractor. n o i t c u r t s n & o C g Statement of n i f ----- o o $ $ $ $ $ e R s a h P No Bid l l A C L ,L CITY OF DELRAY BEACH NEIGHBORHOOD SERVICES DIVISION n o i t3,450.002,700.002,500.001,800.0010,450.00 c u r t s n d i o l o C S t l i u B $ $ $ $ $ 11,030.00 5,525.001,140.003,200.001,165.00 e s u o H Alphoncia Raphael- n I $ $ $ $ $ 548 Davis Rd. June 15, 2015 May 29, 2015 431 Install Tapered Flat Deck Roof Install Impact Garage Door BID ADVERTISEMENT DATE: Install hurricane Clips Hurricane Shutters BID OPENING DATE: QUOTE NUMBER: TOTAL ADDRESS: OWNER: 123456789 10111213141516171819202122232425262728 MEMORANDUM TO:Mayor and City Commissioners FROM:Holly Vath, Chief Purchasing Officer THROUGH:Donald B. Cooper, City Manager DATE:April 21, 2015 AGENDA ITEM 8.E. - REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: BID AWARD, BID NO. 2015-57/DANA SAFETY SUPPLY INC./HANDGUNS BACKGROUND Staff is requesting approval for the following motions: Award Bid #2015-57 to Dana Safety Supply Inc. for the purchase of 185 Smith & Wesson 9MM handguns for $60,680. Trade-in 168 Glock handguns for $54,768 in accordance with the Code of Ordinances, Chapter 36, Section 36.08(A), "Disposal of Non-Real Property: Trade-Ins". The City issued Bid# 2015-57 for Smith & Wesson 9MM handguns on June 7, 2015 and 4 bids were received on June 23, 2015. Dana Safety Supply, Inc. is the lowest bidder when evaluating the net cost to the City. The net cost to the City is $5,912.00. The Police Department evaluated replacing the current duty weapon platform, Glock .40 caliber, with the Smith & Wesson 9mm. The main reason for the change is due to the FBI ballistic testing. The Smith & Wesson 9mm round has ballistics that match the current .40 caliber round. However, the report shows that the 9mm has less recoil which results in better shooting. The testing was conducted by ten Delray Police officers. The Officers tested three separate weapon platforms over the course of the past year; Glock 17, Smith & Wesson M&P9 and Sig Sauer P320. The testing showed the Smith & Wesson performance exceeded prior performance expectations. The Smith & Wesson allows for a custom grip which conforms to each shooter allowing for each shooter to maintain the proper grip. The proper grip allows for better performance. Therefore, the Department chose the Smith and Wesson M&P9 as the new standard duty weapon. FINANCIAL DEPARTMENT REVIEW The Finance Department recommends approval. OPERATING COST The total net purchase price for the duty weapons is $5,912.00. FUNDING SOURCE Funding is available from the account 001-2111-521-52.27. RECOMMENDATION Staff is requesting approval for the following motions: Award Bid #2015-57 to Dana Safety Supply Inc. for the purchase of 185 Smith & Wesson 9MM handguns for $60,680. Trade in 168 Glock handguns for $54,768 in accordance with the Code of Ordinances, Chapter 36, Section 36.08(A), "Disposal of Non-Real Property: Trade-Ins". 16,830.005,912.0017,370.0027,752.40 Net Cost POLICE DEPARTMENT DUTY HANDGUNS BID #2015-57 42,000.0054,768.0043,680.0042,000.00 Trade In 58,830.0060,680.0061,050.0069,752.40 Purchase Opening date 06.23.2015 @ 10:00 A.M. Lawmen's Shooter Supply Lou's Police Distributor's Dana Safety Supply Inc. SSD International Inc. $2,500tounder$10,000 Bid Award 2015-57 to Dana Safety Supply Inc. Handguns and Trade-in. MEMORANDUM TO:Mayor and City Commissioners FROM:Holly Vath, Chief Purchasing Officer THROUGH:Donald B. Cooper, City Manager DATE:June 12, 2015 AGENDA ITEM 8.F. - REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: RESOLUTION NO. 38-15 - BEST INTEREST RESOLUTION/SOUTHERN COMPUTER WAREHOUSE/RANGER X TABLETS BACKGROUND Motion to approve Resolution No. 38-15 to purchase 20 Ranger X tablets and accessories for $39,297.20 from Southern Computer Warehouse. The Ranger X Tablets will be used by the Fire Department for Emergency Medical Services call reporting. The Fire Department had obtained quotes from three vendors in April for the tablets needed to transition to new EMS reporting software. Since the total cost exceeded $25,000, the City issued Bid 2015-52 on May 10, 2015. Only one bid was received on the due date of June 2, 2015. The one bid was at a higher cost than the lowest quote receive by the Fire Department in April. The lowest priced vendor Southern Computer Warehouse was contacted to confirm their pricing. The cost from Southern Computer Warehouse remained the lowest. While a sealed competitive bid was utilized, the best pricing is realized through a direct quote. In order to provide the City with the best value, Staff is requesting approval for Resolution No. 38-15 in accordance with Code of Ordinances, Chapter 35, Section 36.02(C)11 - Best Interest acquisition. FINANCIAL DEPARTMENT REVIEW Finance recommends approval. FUNDING SOURCE Funding is available from 001-2315-526-64.90. RECOMMENDATION Staff recommends a motion to approve Resolution No. 38-15 to purchase 20 Ranger X tablets and accessories for $39,297.20 from Southern Computer Warehouse. MEMORANDUM TO:Mayor and City Commissioners FROM:Noel Pfeffer, City Attorney DATE:July 28, 2015 AGENDA ITEM 8.G. -REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: AMENDMENT NO. 1 TO THE TRIPARTY INTERLOCAL AGREEMENT REGARDING THE OLD LIBRARY SITE AND CHAMBER OF COMMERCE RELOCATION BACKGROUND At the July 7, 2015 City Commission meeting, the Commission directed the City Attorney to prepare a revised First Amendment for the above-referenced agreement. More specifically, the Commission asked that this amendment be narrowly drafted solely for the purpose of addressing the City and CRAs agreement to amend the payment schedule. At the July 14, 2015 City Commission meeting, the amendment was again deferred so that all of the Commission questions and prior City Attorney responses regarding the initial 2008 tri-party agreement, 2012 agreement to waive the reverter, and 2014 conveyances could be distributed to the full Commission. Attached as back-up to this agenda item is all of the email correspondence and written memorandum prepared by the City Attorneys office responding to the numerous questions regarding the three prior underlying transactions referenced above. The compilation of email responses and written memoranda attached as back-up respond in detail to the numerous questions regarding the procedural and substantive terms of the various agreements and City Commission actions. Where appropriate, copies of the underlying agreements, City Commission minutes, published notices of advertisements, deeds, election results, and other relevant material have been attached to the written responses. In summary, while there may have been minor discrepancies with respect to technical compliance with some of the procedural requirements for approving the agreements, I have not found a material error with the process or notices for the three actions listed above which would provide a legal basis for invalidating or rescinding the agreements. With respect to the action taken by the City in July 2014, approving the conveyance of additional small strips of land for the project, the reason for the requested conveyance was described by the City Attorneys office as correcting a scriveners error. This was not an appropriate use of the term. However, although not a scriveners error the minutes show staff nonetheless conveyed to the City Commission the substance of the transaction. City staff had determined the subject property was not dedicated right-of-way as was previously assumed, the property was owned by the City, this property may be necessary for the project, and staff is recommending that it be conveyed to the CRA so that it may be subsequently dedicated or included as a part of the project. This First amendment is now drafted in a manner so that it is without prejudice to any rights or actions the City may have with respect to the underlying agreements. It is within the discretion of the City Commission to approve the amendment which provides for an additional One Million dollar payment to the City for this fiscal year. The initial City budget included this sum, it has now been removed based on recent City commission actions with respect to this item. MEMORANDUM TO:Mayor and City Commissioners FROM:Donald B. Cooper, City Manager DATE:July 21, 2015 AGENDA ITEM 8.H. - REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: NOMINATIONS FOR APPOINTMENT TO THE AFFORDABLE HOUSING ADVISORY COMMITTEE BACKGROUND The term for regular members Ms. Rosanna Tartaro, Ms. Wanda Gadson, Ms. Regina Hands, Mr. Michael Williams and Mr. Kurt Heide expired on July 31, 2015. Ms. Gadson, Ms. Regina Hands and Mr. Williams will have served one (1) full term, are eligible, and would like to be nominated for reappointment. Ms. Tartaro will have served an unexpired term, is eligible, and would like to be nominated for reappointment. Mr. Kurt Heide will have served one (1) full term and would not like to be nominated for reappointments. Nominations for appointment are needed for five (5) regular members to serve two (2) year terms ending July 31, 2017. However, only four (4) appointments will be made because there are only four (4) applicants at this time. On April 1, 2008, the Delray Beach City Commission adopted Resolution No. 12-08 establishing the Affordable Housing Advisory Committee for the purpose of recommending incentives for affordable housing to the City Commission. On January 17, 2012, Resolution No. 05-12 was adopted to allow the appointment of citizens engaged in the activity without regard to affordable housing if the City whether due to its small size, the presence of a conflict of interest by prospective appointees, or other reasonable factor, is unable to appoint a citizen actively engaged in these activities in connection with affordable housing. The Affordable Housing Advisory Committee shall consist of eleven (11) members that meet the following criteria: (a) One citizen who is actively engaged in the residential home building industry in connection with affordable housing. (b) One citizen who is actively engaged in the banking or mortgage banking industry in connection with affordable housing. (c) One citizen who is a representative of those areas of labor actively engaged in home building in connection with affordable housing. (d) One citizen who is actively engaged as an advocate for low-income persons in connection with affordable housing. (e) One citizen who is actively engaged as a for-profit provider of affordable housing. (f) One citizen who is actively engaged as a not-for-profit provider of affordable housing. (g) One citizen who is actively engaged as a real estate professional in connection with affordable housing. (h) One citizen who actively serves on the local planning agency pursuant to Section 163.3174. (i) One citizen who resides within the jurisdiction of the local governing body making the appointments. (j) One citizen who represents employers within the jurisdiction. (k) One citizen who represents essential services personnel, as defined in the local housing assistance plan. The following individuals have submitted applications and would like to be nominated for appointment: (See Exhibit A attached) A check for code violations and/or municipal liens was conducted. None were found. Voter registration verification was completed and all are registered. Based on the rotation system, the nominations for appointment will be made as follows: Term Expiration Date Commissioner/Mayor to appoint Category July 31, 2017 (two year term) Deputy Vice Mayor Jacquet (Seat #2) A July 31, 2017 (two year term) Commissioner Katz (Seat #3) B July 31, 2017 (two year term) Commissioner Jarjura (Seat #4) C July 31, 2017 (two year term) Mayor Glickstein (Seat #5) D DISCUSSION This item is before the City Commission for nominations for appointment to the Affordable Housing Advisory Committee. TIMING OF THE REQUEST This item is not time sensitive. RECOMMENDATION Recommend nominations for appointment for three (3) regular members to serve on the Affordable Housing Advisory Committee for two (2) year terms ending July 31, 2017. MEMORANDUM TO:Mayor and City Commissioners FROM:Donald B. Cooper, City Manager DATE:July 21, 2015 AGENDA ITEM 8.I. - REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: NOMINATIONS FOR APPOINTMENT TO THE PARKING MANAGEMENT ADVISORY BOARD BACKGROUND The term for regular members Mr. Allen Huntington (Citizen-at-Large) and Mr. Brian Rosen (Citizen- at-Large), will expire on July 31, 2015. Mr. Rosen will have served two (2) full terms and is not eligible for reappointment. Mr. Huntington will have served one (1) full term, is eligible, and would like to be nominated for reappointment. Nominations for appointment are needed for two (2) regular members (Citizen-at-Large) to serve two (2) year terms ending July 31, 2017. The Parking Management Advisory Board was established by Resolution No. 88-97 on December 9, 1997. The purpose of the Board is to advise and provide recommendations to the City Commission regarding parking management policy and related issues including but not limited to, the planning, financing, development, construction and operation of parking facilities within the boundaries of the Transportation Concurrency Exception Area (TCEA), as well as, all public parking areas located along State Road A-1-A within the corporate limits of the City. The following individual has submitted an application and would like to be nominated for appointment: (See Exhibit A attached) A check for code violations and/or municipal liens was conducted. None were found. Voter registration verification was completed and all are registered. Based on the rotation system, the nomination for appointment will be made by Vice Mayor Petrolia (Seat #1) and Deputy Vice Mayor Jacquet (Seat #2) for two (2) regular members (Citizen-at-Large) to serve on the Parking Management Advisory Board for two (2) year terms ending July 1, 2017. DISCUSSION This is before the City Commission for nominations for appointment to the Parking Management Advisory Board. TIMING OF THE REQUEST This item is not time sensitive. RECOMMENDATION Recommend nominations for appointment for two (2) regular members (Citizen-at-Large) to serve on the Parking Management Advisory Board for two (2) year terms ending July 31, 2017. MEMORANDUM TO:Mayor and City Commissioners FROM:Donald B. Cooper, City Manager DATE:July 21, 2015 AGENDA ITEM 8.J. - REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: NOMINATIONS FOR APPOINTMENT TO THE BOARD OF ADJUSTMENT BACKGROUND The term for regular members, Mr. Harvey Starin, Mr. Michael Parks, alternate members Mr. Bryan Weber and Mr. Jess Soward will expire on August 31, 2015. Mr. Harvey Starin and Michael Parks will have served two (2) full terms and are not eligible for reappointment. Mr. Jess Sowards will have served unexpired terms, is eligible, and would like to be nominated for reappointment. In addition, there is a vacancy due to the resignation of Mr. Bryan Weber. Please be advised that Mr. Jess Sowards is an alternate member and would like to be considered for regular membership. Nominations for appointment are needed for two (2) regular members and two (2) alternate members to serve two (2) year terms ending August 31, 2017. However, only three (3) appointments will be made because there are only three (3) applicants at this time. The Board of Adjustment shall consist of five (5) regular members and two (2) alternate members. To qualify for appointment, a person shall be either a resident of or own property in the City, and/or own a business within the City. In addition, the City Commission shall fill three seats on the Board with either an architect, landscape architect, realtor/real estate broker, engineer, general contractor or land planner. The remaining two seats shall be at large. The Commission shall endeavor to appoint as many disciplines as possible to the board. The following individuals have submitted applications and would like to be nominated for appointment: (See Exhibit A attached) A check for code violations and/or municipal liens was conducted. None were found. Voter registration verification was completed and all are registered. Based on the rotation system, the nominations for appointment will be made by Commissioner Jarjura (Seat #4) and Mayor Glickstein (Seat #5) for two (2) regular members to serve two year terms ending August 31, 2017. Vice Mayor Petrolia (Seat #1) will make nomination for appointment for one (1) alternate member to serve a two year term ending August 31, 2017. DISCUSSION This item is before the City Commission for nominations for appointment to the Board of Adjustment. TIMING OF THE REQUEST This item is not time sensitive. RECOMMENDATION Recommend nominations for appointment for two (2) regular members and one (1) alternate member to serve on the Board of Adjustment for two (2) year terms ending August 31, 2017. MEMORANDUM TO:Mayor and City Commissioners FROM:Donald B. Cooper, City Manager DATE:July 21, 2015 AGENDA ITEM 8.K. - REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: NOMINATION FOR APPOINTMENT TO THE GREEN IMPLEMENTATION ADVANCEMENT BOARD BACKGROUND The term for alternate member Ms. Katherine Lembovski expired on July 31, 2015. Ms. Katherine Lembovski will have served unexpired terms, is eligible, and would like to be nominated for reappointment. Nomination for appointment is needed for one (1) alternate member to serve a two (2) year term ending July 31, 2017. On July 21, 2009, the Delray Beach City Commission adopted Resolution No. 24-09 establishing the Green Implementation Advancement Board for the purpose of making recommendations to the City Commission regarding ways to improve the environmental sustainability of City programs, services, equipment and facilities; strategies for improving the environmental sustainability of the community; incentives for residents, businesses, and organizations to practice environmental conservation including recycling; proposed means to enhance water and energy conservation; ideas for promotion of tree planting and xeriscaping; best practices to be considered for implementation in Delray Beach, including long-term strategies; and proposed revisions to City ordinances to address Green technologies. The Green Implementation Advancement Board shall consist of five (5) regular members and two (2) alternate members. All members shall have expertise or an interest in environmental conservation and sustainability and shall be residents of or own property in the City, own a business within the City, or be an officer, director, or manager of a business located within the City. The following individuals have submitted applications and would like to be nominated for appointment: (See Exhibit A attached) A check for code violations and/or municipal liens was conducted. None were found. Voter registration verification was completed and all are registered with the exception of Ms. Sandy Trento and Ms. Katherine Lembovski. Based on the rotation system, the nomination for appointment will be made by Commissioner Jarjura (Seat #4) for one (1) alternate member to serve a two (2) year term ending July 31, 2017. DISCUSSION This item is before the City Commission for nomination for an appointment to the Green Implementation Advancement Board. TIMING OF THE REQUEST This item is not time sensitive. RECOMMENDATION Recommend nomination for an appointment of one (1) alternate member to serve on the Green Implementation Advancement Board for a two (2) year term ending July 31, 2015. MEMORANDUM TO:Mayor and City Commissioners FROM:Michael Coleman, Community Improvement Department Director THROUGH:Donald Cooper, City Manager DATE:July 17, 2015 AGENDA ITEM 9.A. -REGULAR COMMISSION MEETING OF AUGUST 11, 2015 SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FIVE YEAR CONSOLIDATED PLAN FISCAL YEAR (FY) 2015-2019 AND ANNUAL ACTION PLAN FY 2015-2016 BACKGROUND Pursuant to the Housing Act of 1974, HUD requires all local municipalities and urban counties to prepare local planning documents as a condition of receiving federal assistance. Federal Regulation 24 CFR Part 91 governs the local plan submission and requires that each municipality submit a Consolidated Plan every five years and an Annual Action Plan each fiscal year. Citizen participation is integral to the development of the Plan. Grantees are required to provide at least two public hearings per year to obtain the publics views and to respond to proposals and questions. The first Needs Assessment meeting, advertised in theMay 16,2015 issue of the Sun Sentinel, was held in the First Floor Conference Room on May 28, 2015. The City did not receive any reportable comments from this meeting. The second public hearing was advertised in the June 20, 2015 issue of Sun Sentinel for the July 14, 2015 City Commission, which was postponed to a date certain of August 11, 2015. Any comments received from the Commission meeting will be summarized and included in the final plan as an attachment. This plan has been developed in accordance with HUD regulations. The attached Five-Year Consolidated Plan and Annual Action Plan provides a description of the City's plan to utilize CDBG funding for activities and programs consistent with the needs delineated in the Five-Year Consolidated Plan. The City CDBG entitlement for FY 2015-2016 will be $408,124 and will be allocated as follows: Program Administration general management, oversight and coordination of the CDBG Program and Neighborhood Services Division: $81,624 Housing owner-occupied Housing Rehabilitation: $240,282 Public Service funds in support of various eligible public service activities consistent with needs identified in the Citys Five-Year Consolidated Plan and are subject to a 15% cap of annual allocation: $61,218 Economic Development funds in support of various eligible technical assistance and economic development activities: $25,000 DISCUSSION Request is to approve the Five Year Consolidated Plan FY2015-2019 and Annual Action Plan FY2015- 2016 required by the United States Housing & Urban Development Agency (HUD) for utilization of federal grant funds. TIMING OF THE REQUEST This request is critical to complete projects within the fiscal year. RECOMMENDATION By Motion, approve and execute the Community Development Block Grant (CDBG) Five-Year Consolidated Plan FY 2015-2019 and Annual Action Plan FY 2015-2016. Executive Summary ES-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction The City of Delray Beach became an entitlement city in 1992 for Community Development Block Grant (CDBG) funding through the Department of Housing and Urban Development (HUD). The overall goal of the CDBG program is to develop viable communities by providing decent housing and a suitable living environment and expanding economic opportunities, principally for low- to moderate-income persons. CDBG funds must be spent on projects that meet at least one of the three national objectives: Benefit low- to moderate-income persons Removal of slum and blight Meet an urgent (emergency) community development need 2. Summary of the objectives and outcomes identified in the Plan Needs Assessment Overview One key component of the CDBG Program is the Consolidated Plan, which is a planning document in -year period. The Consolidated Plan contains certain specific elements required by HUD estimated housing needs, homeless needs, other special housing needs, and non-housing community development needs. assigning the priorities, set specific goals and objectives and describe how it plans to allocate funds to meet these identified needs. 3. Evaluation of past performance As a CDBG entitlement City, Delray Beach receives funding under a formula allocation from HUD. The 2015. This increase in the number of entitlement jurisdictions throughout the nation without an accompanying increase in federal funding for the CDBG program. 4. Summary of citizen participation process and consultation process Consolidated Plan DELRAY BEACH 1 OMB Control No: 2506-0117 (exp. 07/31/2015) The City of Delray Beach's City Commission delegates responsibility for the preparation of the Consolidated Plan to the Community Improvement Department/Neighborhood Services Division. The Neighborhood Services Division is responsible for administering the City's housing and neighborhood services programs and develops and manages most contracts with outside agencies and provides housing and social services to residents throughout the City. The City has adopted and follows a Citizen Participation Plan. (See Attachment - Citizen Participation Plan) Consolidated Plan DELRAY BEACH 2 OMB Control No: 2506-0117 (exp. 07/31/2015) Citizen Participation Plan Page 1 Consolidated Plan DELRAY BEACH 3 OMB Control No: 2506-0117 (exp. 07/31/2015) Citizen Participation Plan Page 2 Consolidated Plan DELRAY BEACH 4 OMB Control No: 2506-0117 (exp. 07/31/2015) Citizen Participation Plan Page 3 Consolidated Plan DELRAY BEACH 5 OMB Control No: 2506-0117 (exp. 07/31/2015) Citizen Participation Plan Page 4 5. Summary of public comments Consolidated Plan DELRAY BEACH 6 OMB Control No: 2506-0117 (exp. 07/31/2015) As required by HUD, a Needs Assessment Meeting was held on May 28, 2015 at City Hall, 100 NW 1st Avenue, and a public hearing on August 11, 2015 at City Hall, 100 NW 1st Avenue, to obtain citizen input. In addition to advertising the public hearings, neighborhood associations, public agencies and other interested parties were notified by flyer, website and email of the date, time, and location of the public hearing. The City also advertised that the plan was available for a 30 day public comment period from June 20, 2015 July 21, 2015 at City of Delray Beach Neighborhood Services Division, Delray Beach Public Library, and the Neighborhood Resource Center. 6. Summary of comments or views not accepted and the reasons for not accepting them No summary of comments or views were received that were not accepted. No comments have been received to date at either public hearing. Any and all comments received prior to submittal of the Plan to HUD will be included as an attachment. 7. Summary The meetings allowed groups and individuals the opportunity to identify community housing and non- housing needs and to express their views. Several clarifying questions were asked about the process and selection of strategies. Consolidated Plan DELRAY BEACH 7 OMB Control No: 2506-0117 (exp. 07/31/2015) The Process PR-05 Lead & Responsible Agencies 24 CFR 91.200(b) 1. Describe agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency CDBG Administrator DELRAY BEACH Community Improvement Neighborhood Services Table 1 Responsible Agencies Narrative As the Division that administers the Community Development Block Grant funds for the City of Delray Beach, Neighborhood Services prepares the Consolidated Plan. Staff interacted with affiliates of local and county government, non-profit housing providers; providers of social services, and non-housing community needs; public housing authority and other representatives of various institutions that may have been able to provide information. Two public meetings were conducted to introduce and inform the public of the process and collect information necessary to determine the need for the Five Year Consolidated Plan. The meetings were advertised in the newspaper and distributed through neighborhood association contacts and sources. Consolidated Plan Public Contact Information Ferline F. Mesidort, Administrator of Neighborhood Services Division can be reached in City Hall located at 100 NW 1st Avenue Delray Beach, FL 33444 or via phone 561-243-7280. Consolidated Plan DELRAY BEACH 8 OMB Control No: 2506-0117 (exp. 07/31/2015) PR-10 Consultation - 91.100, 91.200(b), 91.215(l) 1. Introduction Neighborhood Services Division staff developed the Consolidated Plan through analysis of demographic data, consultation with community groups and concerned citizens, meetings with individual contacts, consultation with public and private agencies, and discussions with other governmental agencies. Representatives of the agencies either attended meetings, or were contacted individually for input. public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(I)). The Palm Beach County Continuum of Care is the countywide strategy (inclusive of Delray Beach) for meeting the needs of individuals and families who are homeless or at risk of becoming homeless. The Homeless Coalition of Palm Beach County is responsible for developing the Continuum of Care strategy based on information provided by the Continuum of Care Planning Committee. The Homeless Coalition of Palm Beach County Board of Directors is a community-based Board with representatives from government, business, formerly homeless individuals, law enforcement, banking, housing, service providers, faith groups, education, veterans and health care. The Homeless Coalition oversees and coordinates the Continuum of Care Planning Committee and all its sub-committees. The Coalition collaborates with community task forces to make sure crucial data is included in the Continuum planning process. Several agencies were contacted and participated in a survey completed by residents in helping to identify proposed needs within the City. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness The Continuum of Care planning occurs through an inclusive process consisting of the Continuum of Care Planning Committee and the following subcommittees: the Bed and Gaps Committee, the HMIS (technology) Steering Committee, the Standards of Care Committee, the Mainstream Resources Committee, the Glades Homeless Committee, the Service Provider Network, the Emergency Shelter Grant Program Board (ESG), Consolidated Plan Committee, Discharge Planning Committee and Family Empowerment Committee (FEC). Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS Consolidated Plan DELRAY BEACH 9 OMB Control No: 2506-0117 (exp. 07/31/2015) The Continuum of Care system begins with the Homeless Management Information System or HMIS, which includes a telephone hotline as well as a countywide computer database accessible to all service providers. The hotline is operated by the Center for Information & Crisis Services, which also refers to HMIS as CMIS (Client Management Information System). A countywide one day point-in-time count was conducted by the Homeless Coalition on January 29, 2015. The report showed 44 unsheltered homeless individuals or 5% of the total counted in the County. The forty-two (42) reported were located within the 33444 zip code and CDBG target area. (Source: Palm Beach County Homeless Continuum of Care Point-in-Time Homeless County). 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities Consolidated Plan DELRAY BEACH 10 OMB Control No: 2506-0117 (exp. 07/31/2015) Table 2 Agencies, groups, organizations who participated 2 Agency/Group/Organization Delray Beach Housing Authority Agency/Group/Organization Type PHA What section of the Plan was addressed by Consultation? Public Housing Needs How was the Agency/Group/Organization consulted and what Agency was consulted via email, are the anticipated outcomes of the consultation or areas for survey, in-person and needs improved coordination? assessment meeting. 3 Agency/Group/Organization Delray Beach Community Land Trust Agency/Group/Organization Type Housing Non-Profit What section of the Plan was addressed by Consultation? Housing Need Assessment How was the Agency/Group/Organization consulted and what Agency was consulted via email, are the anticipated outcomes of the consultation or areas for survey, in-person and needs improved coordination? assessment meeting. Identify any Agency Types not consulted and provide rationale for not consulting All partnership agencies were contacted for the planning and preparation phase of the Consolidated Plan. Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Palm Beach Strategic Plan goals do not overlap that of the Department Department of of Human Services. Human Services Homeless & People CROS Ministries Provides for the service of food, emergency services (bus of Low Income passes, Rx, clothing, hygiene items, phone calls, etc. including advocacy and self-sufficiency strategies. Veterans and Faith, Hope, Love, Provides Veteran Services to Homeless and at-risk of Families Charity, Inc. homelessness and low-income veterans and their families. assistance with housing, training, benefits and employment, etc. Consolidated Plan DELRAY BEACH 11 OMB Control No: 2506-0117 (exp. 07/31/2015) Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Homeownership Habitat for Provides new home construction (affordable) /workforce, Humanity of South Home Rehabilitation, Critical Home Repair/Weatherization, Palm Beach County Pre & Post Homebuyer Purchase Education, Community Land Trust servicing very-low moderate (30-120% AMI) Table 3 Other local / regional / federal planning efforts Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(l)) The City plans to further increase its partnerships with State and Local agencies that provide services to its residents. With the changes in housing needs, the economy, and the increase of population, it has become very important to maintain positive relationships with agencies to better assist or prevent a delay in necessary services that our needed within the City. The City has had a continuous relationship with the Delray Beach Housing Authority (DBHA). The DBHA has been in operation since 1973 and has rental assistance programs; the Section 8 Choice Voucher Program and the Public Housing Program and a Family Self-Sufficiency Program as well. The Delray Beach Community Land Trust was incorporated on January 17, 2006 under the laws of the State of Florida for the sole purpose of owning land and providing affordable housing opportunities for very-low to moderate income households within the Delray Beach CRA target area and City limits. Narrative (optional): Consolidated Plan DELRAY BEACH 12 OMB Control No: 2506-0117 (exp. 07/31/2015) nity Improvement ment, and livability conditions throughout the City. Particular emphasis has been a planning body consisting of representatives from all the neighborhood associations and community anizations to ensure that the planning processes reflect the priorities of those most impacted. In addition, areas slated for redevelopment priority when selecting y community and provide coordinated support and technical services to profit organizations, and other urces for property acquisition and land banking to accommodate the infill development, and redevelopment ng: The West neighborhood ommunity visory d Services Division is responsible for administering the City's housing and neighborhood services programs and develops and manages most contracts with outside agencies and provides housing and social d Committee. Both groups were provided the opportunity to review the plan and provide input. Specific recommendations offered b organizations within the West Atlantic neighborhoods; as well as the City Commission appointed 11 member Affordable Housing A several grassroots planning bodies have been established to create opportunities for ongoing stakeholder involvement, includi The City of Delray Beach's City Commission delegates responsibility for the preparation of the Consolidated Plan to the Commu 13 placed on involving residents within the CDBG target area in these planning processes. The City has worked very closely with - For the past several years the City has been engaged in strong and vital planning initiatives with citizens, non Summary of citizen participation process/Efforts made to broaden citizen participation adopted and follows a Citizen Participation Plan. assistance to residents, neighborhoods associations and other community groups; setting DELRAY BEACH potential tenants and/or homeowners for new and rehabilitated units; and - participation process and how it impacted goal stakeholders to provide for maximum leveraging of public resources; community stakeholders to improve housing, economic develop Department/Neighborhood Services Division. The Neighborhoo strategies outlined in community revitalization strategic plans; - development Coalition (WARC) residents throughout the City. The City has associations and other community org Consolidated Plan 15 Citizen Participation 0117 (exp. 07/31/2015) talization initatives; stakeholders include: Summarize citizen - OMB Control No: 2506 Avenue Re - revi PR 1. at either public - vertised for July July applicable) non (If Commission at City Hall, 100 NW 1st Avenue, to obtain citizen input. In addition to ry zoning to date, time, and - rhood Resource Center. Although the meetings allowed groups and individuals the opportunity to identify community housing and . The City also advertised that the plan was available for a 30 day public comment period from June 20, 2015 URL City of Delray Beach Neighborhood Services Division, Delray Beach Housing Authority and the d na housing needs and to express their views, only clarifying questions were posed as to the process but no comments were receive comments All comments from the As required by HUD, a public meeting was held on May 28, 2015 at City Hall, First Floor Conference Room and public hearing ad public were accepted 14 advertising the public hearings, neighborhood associations, public agencies and other interested parties were notified of the not accepted reasons . and answered of Summary and received requiring clarifying Several questions asked about the process of using of answers were Summary comments funds. response/attendance DELRAY BEACH of There were 12 Summary attendance. persons in 14th however postponed to August 11, 2015 through City Outreach Residents of Public Residents within and Assisted target area of maintain the affordability of housing units.Housing Target 21, 2015. The plan was made available at Consolidated Plan 0117 (exp. 07/31/2015) Citizen Participation Outreach Outreach location of the public hearing Public Meeting of Mode - OMB Control No: 2506 Order hearing. Neighbo Sort 1 applicable) (If URL comments 15 not accepted reasons Not applicable.Not applicable. of Summary and received of Not Applicable. Not applicable. Summary comments Citizen Participation Outreach response/attendance present are reflected - DELRAY BEACH on the attached sign surveys completed. assessment number of person meetings are well Approximately 80 of The commission attended. The Summary in sheet. needs 4 Table Outreach Residents of Target City residents of Target Area Consolidated Plan 0117 (exp. 07/31/2015) Outreach Internet Outreach Public Hearing of Mode - OMB Control No: 2506 Order Sort 23 Needs Assessment NA-05 Overview Needs Assessment Overview One key component of the CDBG Program is the Consolidated Plan, which is a planning document in -year period. The Consolidated Plan contains certain specific elements required by HUD estimated housing needs, homeless needs, other special housing needs, and non-housing community development needs. assigning the priorities, set specific goals and objectives and describe how it plans to allocate funds to meet these identified needs. Consolidated Plan DELRAY BEACH 16 OMB Control No: 2506-0117 (exp. 07/31/2015) Community Development Block Grant Map Consolidated Plan DELRAY BEACH 17 OMB Control No: 2506-0117 (exp. 07/31/2015) NA-10 Housing Needs Assessment - 24 CFR 91.205 (a,b,c) Summary of Housing Needs As a CDBG entitlement City, Delray Beach receives funding under a formula allocation from HUD. The number of entitlement jurisdictions throughout the nation without an accompanying increase in federal funding for the CDBG program. As the funding allocations for the next five years are unpredictable, the 2015-2019 Consolidated Plan has been prepared using the anticipated 2015 allocation as the funding amount for each of the five years covered in the Plan. and interstate 95 (encompasses the majority of the CDBG target area), the highest concentration of African-American and minority populations exists. The income and ethnic makeup of Delray Beach is typical of other Florida cities. The most affluent and least minority areas are at the beach and on either side of the Intracoastal Waterway. Moving westward the ethnicity becomes more diverse and income levels decrease.Among households within the City of Delray Beach, approximately thirteen (13%) percent are small family households and thirteen (13%) percent of households contain at least one person age 75 or older. About three percent (3%) are large family households consisting of 5 or more members. Demographics Base Year: 2000 Most Recent Year: 2011 % Change Population 60,250 60,912 1% Households 26,940 27,075 1% Median Income $43,371.00 $49,823.00 15% Table 5 - Housing Needs Assessment Demographics Data Source: 2000 Census (Base Year), 2007-2011 ACS (Most Recent Year) Number of Households Table 0-30% >30-50% >50-80% >80-100% >100% HAMFI HAMFI HAMFI HAMFI HAMFI Total Households * 4,275 3,815 5,380 2,580 11,020 Small Family Households * 940 845 1,600 930 4,035 Large Family Households * 255 230 295 90 400 Household contains at least one person 62-74 years of age 795 800 1,239 450 2,200 Household contains at least one person age 75 or older 1,340 1,255 940 470 1,735 Consolidated Plan DELRAY BEACH 18 OMB Control No: 2506-0117 (exp. 07/31/2015) 0-30% >30-50% >50-80% >80-100% >100% HAMFI HAMFI HAMFI HAMFI HAMFI Households with one or more children 6 years old or younger * 570 550 550 310 615 * the highest income category for these family types is >80% HAMFI Table 6 - Total Households Table Data Source: 2007-2011 CHAS Consolidated Plan DELRAY BEACH 19 OMB Control No: 2506-0117 (exp. 07/31/2015) Housing Needs Summary Tables 1. Housing Problems (Households with one of the listed needs) Renter Owner 0-30% >30->50->80-Total 0-30% >30->50->80-Total AMI 50% 80% 100% AMI 50% 80% 100% AMI AMI AMI AMI AMI AMI NUMBER OF HOUSEHOLDS Substandard Housing - Lacking complete plumbing or kitchen facilities 15 65 15 30 125 0 20 10 10 40 Severely Overcrowded - With >1.51 people per room (and complete kitchen and plumbing) 65 20 0 10 95 15 15 25 0 55 Overcrowded - With 1.01-1.5 people per room (and none of the above problems) 80 65 35 0 180 60 55 55 10 180 Housing cost burden greater than 50% of income (and none of the above problems) 1,105 799 275 85 2,264 1,595 845 775 200 3,415 Housing cost burden greater than 30% of income (and none of the above problems) 120 435 1,275 310 2,140 410 565 944 445 2,364 Consolidated Plan DELRAY BEACH 20 OMB Control No: 2506-0117 (exp. 07/31/2015) Renter Owner 0-30% >30->50->80-Total 0-30% >30->50->80-Total AMI 50% 80% 100% AMI 50% 80% 100% AMI AMI AMI AMI AMI AMI Zero/negative Income (and none of the above problems) 215 0 0 0 215 200 0 0 0 200 Table 7 Housing Problems Table Data 2007-2011 CHAS Source: 2. Housing Problems 2 (Households with one or more Severe Housing Problems: Lacks kitchen or complete plumbing, severe overcrowding, severe cost burden) Renter Owner 0-30% >30->50->80-Total 0-30% >30->50->80-Total AMI 50% 80% 100% AMI 50% 80% 100% AMI AMI AMI AMI AMI AMI NUMBER OF HOUSEHOLDS Having 1 or more of four housing problems 1,270 954 325 125 2,674 1,670 935 860 215 3,680 Having none of four housing problems 290 560 1,745 785 3,380 630 1,360 2,454 1,455 5,899 Household has negative income, but none of the other housing problems 215 0 0 0 215 200 0 0 0 200 Table 8 Housing Problems 2 Data 2007-2011 CHAS Source: 3. Cost Burden > 30% Renter Owner 0-30% >30-50% >50-80% Total 0-30% >30-50% >50-80% Total AMI AMI AMI AMI AMI AMI NUMBER OF HOUSEHOLDS Small Related 420 450 560 1,430 435 330 685 1,450 Large Related 160 95 55 310 85 100 85 270 Elderly 395 444 230 1,069 1,235 755 574 2,564 Other 410 380 725 1,515 325 310 440 1,075 Consolidated Plan DELRAY BEACH 21 OMB Control No: 2506-0117 (exp. 07/31/2015) Renter Owner 0-30% >30-50% >50-80% Total 0-30% >30-50% >50-80% Total AMI AMI AMI AMI AMI AMI Total need by 1,385 1,369 1,570 4,324 2,080 1,495 1,784 5,359 income Table 9 Cost Burden > 30% Data 2007-2011 CHAS Source: 4. Cost Burden > 50% Renter Owner 0-30% >30->50-Total 0-30% >30->50-Total AMI 50% 80% AMI 50% 80% AMI AMI AMI AMI NUMBER OF HOUSEHOLDS Small Related 380 255 125 760 375 220 280 875 Large Related 150 30 0 180 85 85 50 220 Elderly 345 294 70 709 885 415 270 1,570 Other 375 255 100 730 325 170 210 705 Total need by 1,250 834 295 2,379 1,670 890 810 3,370 income Table 10 Cost Burden > 50% Data 2007-2011 CHAS Source: 5. Crowding (More than one person per room) Renter Owner 0-30% >30->50->80-Total 0-30% >30->50->80-Total AMI 50% 80% 100% AMI 50% 80% 100% AMI AMI AMI AMI AMI AMI NUMBER OF HOUSEHOLDS Single family households 125 45 35 10 215 45 65 60 10 180 Multiple, unrelated family households 25 45 0 0 70 30 15 15 0 60 Other, non-family households 0 0 0 0 0 0 0 0 0 0 Total need by 150 90 35 10 285 75 80 75 10 240 income Table 11 Crowding Information 1/2 Data 2007-2011 CHAS Source: Consolidated Plan DELRAY BEACH 22 OMB Control No: 2506-0117 (exp. 07/31/2015) Renter Owner 0-30% >30->50-Total 0-30% >30->50-Total AMI 50% 80% AMI 50% 80% AMI AMI AMI AMI Households with Children Present 0 0 0 0 0 0 0 0 Table 12 Crowding Information 2/2 Data Source Comments: Describe the number and type of single person households in need of housing assistance. Currently, the demographics show that a larger number of single family households within the extremely-low category are more in need of affordable rental units throughout the city limits per the data reflected in the housng needs table. HUD data does not provide numbers of single persons requiring housing assistance. According to the Delray Beach Housing Authority, in 2010 a lottery was available to assist 1000 families. The agency received over seven thousand (7,000) applications and was unable to maintain a waiting list. It is safe to assume that the waiting time could be between five to ten years based on the number of families not assisted. Estimate the number and type of families in need of housing assistance who are disabled or victims of domestic violence, dating violence, sexual assault and stalking. Census 2009-2013 data shows that approximately 7,895 thousand persons or 12.8 % families had at least one member with a disability. We do not have statistics for victims. What are the most common housing problems? Per the data provided, small related household renters between 0-30% of the area median income were cost burdened greater than 50% of their income. There was a overall total of 12% cost burdened greater than 50% in the City. Due to the most properties having satisfied mortgages, another common occurence is the lack of insurance coverage. Most families are on a limited or fixed income and thereby unable to obtain coverage as well as maintain the properties. It also causes the repair costs to be in excess of the program limits. Are any populations/household types more affected than others by these problems? According to the data, 13% of households between 50-80% were cost burdened greater than households within large or elderly households. A slightly higher average of 16% for households between the same income category but cost burdened at greater than 50%. This could be due to a loss of income or other factors. Consolidated Plan DELRAY BEACH 23 OMB Control No: 2506-0117 (exp. 07/31/2015) Describe the characteristics and needs of Low-income individuals and families with children (especially extremely low-income) who are currently housed but are at imminent risk of either residing in shelters or becoming unsheltered 91.205(c)/91.305(c)). Also discuss the needs of formerly homeless families and individuals who are receiving rapid re-housing assistance and are nearing the termination of that assistance There are factors that place currently housed persons at imminent risk of either residing in shelters or becoming unsheltered. Some of which are employment, race, education, current economy and the job market. Median earnings in the past twelve months show that the poverty rate for the population 25 years and over for whom poverty status was determined by educational attainment was 34.9%. There was only a 22.6% of persons 25 years and over meeting graduation status. The Delray Beach Housing Authority has a waiting list between 5 -10 years. Resources are limited and households are overburdened by the housing costs. If a jurisdiction provides estimates of the at-risk population(s), it should also include a description of the operational definition of the at-risk group and the methodology used to generate the estimates: There are approximately 2,379 renters and 810 owners or 12% of total persons between 0-80% of the area medain income in the City that are cost burdened greater than 50%. City of Delray Beach does not provide its own estimate of the at-risk population. Specify particular housing characteristics that have been linked with instability and an increased risk of homelessness The U.S. Department of Housing and Urban Development defines affordability as the extent to which enough rental housing units of different costs can provide each renter household with a unit it can afford (based on the 30-percent-of-income standard). Currently, affordable rentals are difficult to obtain. A large number of homes are being purchased by investors but targeted for the occupancy of persons requiring substance abuse assistance. There is limited or decreased resources to obtian duplex/single family homes due to privates sector sales. In the past few months, housing values have increased making it more difficult. Discussion Housing represents the base solution to the homelessness problem. The lack of affordable housing has led to substandard housing with numerous probelms for households between 0-30%, high cost burdens for household renters and elderly owners alike, causing overcrowding amongst that income level. This will either force or place many households at risk of becoming homeless. Increased funding and collaborative partnerships are necessary to alleviate the reality of what is happening. Within the private sector, single family homes and rentals are difficult to obtain with the increasing number of investors purchasing properties for profit. Through the Neighborhood Stabilization Program and our partnership Consolidated Plan DELRAY BEACH 24 OMB Control No: 2506-0117 (exp. 07/31/2015) with the Delray Beach Housing Authority, we have been able to purchase and transfer five single family and one duplex for rental to homeowners at or below 50% of the area median income. The Delray Beach Community Land Trust has been donated one home under this strategy. The units are to remain affordable for twenty years secured by a land-use restriction agreement. Consolidated Plan DELRAY BEACH 25 OMB Control No: 2506-0117 (exp. 07/31/2015) NA-15 Disproportionately Greater Need: Housing Problems 91.205 (b)(2) Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole. Introduction The data provided below shows the housing problems that affect each racial or ethnic group that has none or one or more housing issues. It extrapalates even households with none or negative income but none of the other housing problems. Comparing all income categories between the extremely-low (0- 30%) to low categories (50-80%), it is obvious that households within the low categories making up 13% of the jurisdiction lacked complete kitchen and plumbing facilities, had more than one person per room and had a cost burden which was greater than 30%. 0%-30% of Area Median Income Housing Problems Has one or more of Has none of the Household has four housing four housing no/negative problems problems income, but none of the other housing problems Jurisdiction as a whole 2,960 275 450 White 1,870 150 305 Black / African American 805 95 145 Asian 25 0 0 American Indian, Alaska Native 0 0 0 Pacific Islander 0 0 0 Hispanic 245 10 0 Table 13 - Disproportionally Greater Need 0 - 30% AMI Data Source: 2007-2011 CHAS *The four housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per room, 4.Cost Burden greater than 30% 30%-50% of Area Median Income Housing Problems Has one or more of Has none of the Household has four housing four housing no/negative problems problems income, but none of the other housing problems Jurisdiction as a whole 2,875 695 0 White 1,935 535 0 Consolidated Plan DELRAY BEACH 26 OMB Control No: 2506-0117 (exp. 07/31/2015) Housing Problems Has one or more of Has none of the Household has four housing four housing no/negative problems problems income, but none of the other housing problems Black / African American 685 125 0 Asian 40 0 0 American Indian, Alaska Native 4 0 0 Pacific Islander 0 0 0 Hispanic 200 35 0 Table 14 - Disproportionally Greater Need 30 - 50% AMI Data Source: 2007-2011 CHAS *The four housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per room, 4.Cost Burden greater than 30% 50%-80% of Area Median Income Housing Problems Has one or more of Has none of the Household has four housing four housing no/negative problems problems income, but none of the other housing problems Jurisdiction as a whole 3,390 2,180 0 White 1,905 1,670 0 Black / African American 1,115 395 0 Asian 50 0 0 American Indian, Alaska Native 0 0 0 Pacific Islander 0 0 0 Hispanic 275 115 0 Table 15 - Disproportionally Greater Need 50 - 80% AMI Data Source: 2007-2011 CHAS *The four housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per room, 4.Cost Burden greater than 30% Consolidated Plan DELRAY BEACH 27 OMB Control No: 2506-0117 (exp. 07/31/2015) 80%-100% of Area Median Income Housing Problems Has one or more of Has none of the Household has four housing four housing no/negative problems problems income, but none of the other housing problems Jurisdiction as a whole 1,120 1,365 0 White 895 890 0 Black / African American 140 305 0 Asian 10 0 0 American Indian, Alaska Native 0 0 0 Pacific Islander 0 0 0 Hispanic 69 170 0 Table 16 - Disproportionally Greater Need 80 - 100% AMI Data Source: 2007-2011 CHAS *The four housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than one person per room, 4.Cost Burden greater than 30% Discussion Per the data, there is a closer proximity to need within the households that fall within the 50-80% area median income compared to all other income categories where it shows have a larger difference. No percentage data was estimated for households with no/negative income but none of the other housing problems listed in the above tables. Consolidated Plan DELRAY BEACH 28 OMB Control No: 2506-0117 (exp. 07/31/2015) NA-20 Disproportionately Greater Need: Severe Housing Problems 91.205 (b)(2) Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole. Introduction The data in this section shows the total of persons with housing problems that affect each racial or ethnic group that has one or more of four severe housing issues, none of the housing problems or has no/negative income but none of the other housing problems. Again here, comparing each income category from extremely-low (0-30%) to low categories (50-80%), it is obvious that households within the low categories making up 9% of the jurisdiction lacked complete kitchen and plumbing facilities, had more than 1.5 persons per room and had a cost burden which was greater than 50%. Fifteen (15%) of households which make up the 50-80% category has none of the four housing problems. 0%-30% of Area Median Income Severe Housing Problems* Has one or more of Has none of the Household has four housing four housing no/negative problems problems income, but none of the other housing problems Jurisdiction as a whole 2,460 775 450 White 1,585 440 305 Black / African American 645 255 145 Asian 15 10 0 American Indian, Alaska Native 0 0 0 Pacific Islander 0 0 0 Hispanic 200 50 0 Table 17 Severe Housing Problems 0 - 30% AMI Data Source: 2007-2011 CHAS *The four severe housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per room, 4.Cost Burden over 50% Consolidated Plan DELRAY BEACH 29 OMB Control No: 2506-0117 (exp. 07/31/2015) 30%-50% of Area Median Income Severe Housing Problems* Has one or more of Has none of the Household has four housing four housing no/negative problems problems income, but none of the other housing problems Jurisdiction as a whole 1,960 1,610 0 White 1,320 1,145 0 Black / African American 400 415 0 Asian 40 0 0 American Indian, Alaska Native 0 4 0 Pacific Islander 0 0 0 Hispanic 200 35 0 Table 18 Severe Housing Problems 30 - 50% AMI Data Source: 2007-2011 CHAS *The four severe housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per room, 4.Cost Burden over 50% 50%-80% of Area Median Income Severe Housing Problems* Has one or more of Has none of the Household has four housing four housing no/negative problems problems income, but none of the other housing problems Jurisdiction as a whole 1,615 3,955 0 White 880 2,690 0 Black / African American 570 935 0 Asian 0 50 0 American Indian, Alaska Native 0 0 0 Pacific Islander 0 0 0 Hispanic 165 235 0 Table 19 Severe Housing Problems 50 - 80% AMI Data Source: 2007-2011 CHAS *The four severe housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per room, 4.Cost Burden over 50% Consolidated Plan DELRAY BEACH 30 OMB Control No: 2506-0117 (exp. 07/31/2015) 80%-100% of Area Median Income Severe Housing Problems* Has one or more of Has none of the Household has four housing four housing no/negative problems problems income, but none of the other housing problems Jurisdiction as a whole 330 2,160 0 White 300 1,485 0 Black / African American 15 435 0 Asian 10 0 0 American Indian, Alaska Native 0 0 0 Pacific Islander 0 0 0 Hispanic 10 230 0 Table 20 Severe Housing Problems 80 - 100% AMI Data Source: 2007-2011 CHAS *The four severe housing problems are: 1. Lacks complete kitchen facilities, 2. Lacks complete plumbing facilities, 3. More than 1.5 persons per room, 4.Cost Burden over 50% Discussion The data shows there is a closer proximity of need within the households that fall within the 80-100% area median income compared to all other income categories where it shows have a larger gap in racial category. There are approxiamtely 450 households with no/negative income, but none of the other housing problems within the 0-30% area median income. Consolidated Plan DELRAY BEACH 31 OMB Control No: 2506-0117 (exp. 07/31/2015) NA-25 Disproportionately Greater Need: Housing Cost Burdens 91.205 (b)(2) Assess the need of any racial or ethnic group that has disproportionately greater need in comparison to the needs of that category of need as a whole. Introduction: The data currently shows that households less than 30% of the area median income are affected greatly cost burdened, in some cases, three times higher than categories making more income. Housing Cost Burden Housing Cost Burden <=30% 30-50% >50% No / negative income (not computed) Jurisdiction as a whole 15,365 6,505 6,560 450 White 12,175 4,455 4,445 305 Black / African American 1,940 1,440 1,450 145 Asian 220 65 60 0 American Indian, Alaska Native 25 4 0 0 Pacific Islander 85 0 0 0 Hispanic 870 440 540 0 Table 21 Greater Need: Housing Cost Burdens AMI Data Source: 2007-2011 CHAS Discussion: There is a disproportionately greater need amongst the White households being at 45% compared to the American Indian, Alaska Native at less than 1% within the 0-30% area medaian income households. This figure is at least 10 percentage points higher than the percentage of persons in category as a whole. Consolidated Plan DELRAY BEACH 32 OMB Control No: 2506-0117 (exp. 07/31/2015) NA-30 Disproportionately Greater Need: Discussion 91.205(b)(2) Are there any Income categories in which a racial or ethnic group has disproportionately greater need than the needs of that income category as a whole? Across the income categories, white households reflect a higher percentage as it compares to other racial categories who have one or more of four housing problems. However it's expected as white households represent 79% of the total population of the City. The white population is not concentrated in one area and most do not live in the geographical area of the CDBG target area. The concentration in this area is primarily Black/African American households. If they have needs not identified above, what are those needs? Other needs not identified, which greatly impact the households in terms of housing repair are installation of shutters, roof damage and window replacement. The City currently assists eligible households thourgh it's housing rehabilitation programs made possible with the allocation of Community Development Block Grant, State Housing Initiative Partnership, Community Redevelopment Agency Curb Appeal and Residential Construction Mitigiation Program funds. Are any of those racial or ethnic groups located in specific areas or neighborhoods in your community? racoastal Waterway to Swinton Avenue, an area of only about ½ mile. (encompasses the majority of the CDBG target area), the highest concentration of African-American and minority populations exists. The income and ethnic makeup of Delray Beach is typical of other Florida cities. The most affluent and least minority areas are at the beach and on either side of the Intracoastal Waterway. Moving westward the ethnicity becomes more diverse and income levels decrease. The demographic nature of the CDBG target area is changing as a result of investor and owner-occupied properties available after the foreclosure crisis. Per the American Fact Finder, data substantiates that there are 10,487 white households within the target area, 10% percent higher than black households. Consolidated Plan DELRAY BEACH 33 OMB Control No: 2506-0117 (exp. 07/31/2015) her assistance to specific housing units if the owner agrees 0 ve years and their priorities. based voucher choose and lease safe, decent, ach and Disabled based vouchers are a component of a public housing agencies owned rental housing. The family finds a unit that meets the housing quality standards, the rent is reasonable, and the ogram requirements, the PHA executes a HAP contract with the property owner. This contract authorizes the PHA to make based * Special Purpose Voucher ray Be - Tenant Unification 0 Family The DBHA is a public housing authority separately chartered under State law responsible to a Board of Program The City works very closely with the Delray Beach Housing Authority (DBHA), which manages the public housing component in Del aside a portion of the units in an existing development. 34 Veterans Supportive 0 Affairs Housing 952 - Tenant based year, and Nursing Home Transition - income families. Families with a tenant 134 Public Housing by Program Type - Project based (PHAs) housing choice voucher program. A PHA can attach up to 20 percent of its vouc - HUD provides funds to the DBHA to provide different types of assistance. Project Program Type 1,087 DELRAY BEACH Vouchers Total - to either rehabilitate or construct the units, or the owner agrees to set - Year, Mainstream Five 0 Public Housing - 22 -Table ry low 0 vouchers increase affordable housing choices for ve - Rehab Mod - Elderly Disabled, Mainstream One 91.205(b) subsidy payments on behalf of the family. Certificate 6 PIC (PIH Information Center) Consolidated Plan 0117 (exp. 07/31/2015) the local section 8 program. 35 Public Housing # of units vouchers in use - and affordable privately unit meets other pr - OMB Control No: 2506 Totals in Use - Introduction *includes Non Data Source: Directors. - NA 0 0 0 0 0 0 0 0 0 Unification Family Program Special Purpose Voucher 0 0 0 0 0 0 0 0 0 Supportive Veterans 35 Affairs Housing 13,308 6 2 1 296 118 952 0 0 - Tenant based Characteristics of Public Housing Residents by Program Type 10,535 3 1 0 119 8 134 0 0 - Project based 12,993 6 2 1 415 126 1,087 0 0 Vouchers Total Program Type DELRAY BEACH 0 0 0 0 0 0 0 0 0 Public Housing 0 0 0 0 0 0 0 0 0 - Rehab Mod Certificate 8,201 0 1 0 5 0 6 0 0 23 Table PIC (PIH Information Center) # of Families requesting accessibility Consolidated Plan participants # of Elderly Program Participants 0117 (exp. 07/31/2015) Characteristics of Residents # Homeless at admission # of HIV/AIDS program Average Annual IncomeAverage Household size Average length of stay # of Disabled Families - # of DV victims OMB Control No: 2506 Data Source: features (>62) 0 0 0 0 0 0 0 0 Disabled Disabled * * Special Purpose Voucher Special Purpose Voucher Unification 0 0 0 0 0 0 Unification 0 0 Family Family Program Program 36 Veterans Supportive 0 0 0 0 0 0 Veterans Supportive 0 0 Affairs Affairs Housing Housing 226 720 5 0 1 0 103 849 - - Tenant Tenant based based Ethnicity of Public Housing Residents by Program Type and Nursing Home Transition year, and Nursing Home Transition Race of Public Housing Residents by Program Type 57 76 1 0 0 0 23 111 - Project - Project based based Program TypeProgram Type 283 797 6 0 1 0 126 961 Vouchers DELRAY BEACH Total Vouchers Total year, -- Year, Mainstream FiveYear, Mainstream Five 0 0 0 0 0 0 Public Housing 0 0 Public Housing 0 0 0 0 0 0 - Rehab 0 0 24 Mod - Rehab Table 25 Mod Table -- Elderly Disabled, Mainstream OneElderly Disabled, Mainstream One Certificate 1 5 0 0 0 0 Certificate 0 6 PIC (PIH Information Center) Consolidated Plan 0117 (exp. 07/31/2015) American Indian/Alaska Black/African American Ethnicity of Residents Race of Residents Ethnicity Race Pacific Islander- OMB Control No: 2506 -- *includes Non*includes Non Not Hispanic Data Source: Hispanic Native Other White Asian 37 DELRAY BEACH PIC (PIH Information Center) Consolidated Plan 0117 (exp. 07/31/2015) - OMB Control No: 2506 Data Source: Section 504 Needs Assessment: Describe the needs of public housing tenants and applicants on the waiting list for accessible units: the limited number of available public housing units. Since 2005, DBHA has replaced only 5 of the 200 units destroyed by Hurricane Wilma. Therefore the waiting list is limited to 25 applicants, a number that may reasonably be expected to be housed within a 5 to 10-year period. Section 504 Needs data is not available. Most immediate needs of residents of Public Housing and Housing Choice voucher holders In 2010, a lottery application was opened. Seven (7,000) thousand persons applied with only one (1000) vouchers being made avaialable. Currently, the waiting period is five to ten years. How do these needs compare to the housing needs of the population at large The number of persons currently receiving housing vouchers are 4% of the households within the City. The average annual income of the households is $12,993. It is estimated to be two (2) persons per household. Discussion The DBHA will continue to use its strategy for extending the supply of assisted housing to include: (a) applying for additional rental vouchers; (b) reducing public housing vacancies; (c) leveraging private/other public funds to create additional housing opportunities, and to acquire or build additional units and developments. Consolidated Plan DELRAY BEACH 38 OMB Control No: 2506-0117 (exp. 07/31/2015) Estimate the # of days persons 0 0 0 0 0 0 0 0 homelessness experience here were a total of 44 unsheltered persons in Estimate the # homelessness 0 0 0 0 0 0 0 0 39 each year exiting Estimate the # 0 0 0 0 0 0 0 0 becoming homeless each year in Time Count, t Homeless Needs Assessment Estimate the # homelessness 0 0 0 0 0 0 0 0 experiencing each year Delray Beach with 42 faliing within the CDBG target area with a 33444 zip code. DELRAY BEACH - Homelessness does not discriminate. Based on the Palm Beach County Point experiencing homelessness 0 0 0 0 0 0 0 0 persons Unsheltered All Rural Homeless on a given night - Estimate the # of 26 91.205(c) Table 44 0 0 0 0 0 0 0 Sheltered 40 Homeless Needs Assessment Indicate if the homeless population is: Rural Homeless Needs Assessment Persons in Households with Adult(s) Consolidated Plan Persons in Households with Only Persons in Households with Only Chronically Homeless Individuals 0117 (exp. 07/31/2015) Homeless Families Population Unaccompanied Youth Persons with HIV - and Child(ren) OMB Control No: 2506 Introduction: Chronically Veterans Children Adults - NA ience homelessness," describe these categories for each homeless population type (including chronically If data is not available for the categories "number of persons becoming and exiting homelessness each year," and "number of assist in describing the nature and extent of unsheltered and sheltered For persons in rural areas who are homeless or at risk of homelessness, describe the nature and extent of unsheltered and persons becoming and exiting homelessness each year specifically for the Delray Beach CDBG target homeless individuals and families, families with children, veterans and their families, and unaccompanied youth): 40 DELRAY BEACH There are no rural areas within the CDBG target area. There is no data that can THerefore we are unable to describe these categories. sheltered homelessness with the jurisdiction: Consolidated Plan Data is not available for number of 0117 (exp. 07/31/2015) homelessness with the jurisdiction. days that persons exper Data Source Comments: - OMB Control No: 2506 area. Nature and Extent of Homelessness: (Optional) Race: Sheltered: Unsheltered (optional) White 0 0 Black or African American 0 0 Asian 0 0 American Indian or Alaska Native 0 0 Pacific Islander 0 0 Ethnicity: Sheltered: Unsheltered (optional) Hispanic 0 0 Not Hispanic 0 0 Data Source Comments: Estimate the number and type of families in need of housing assistance for families with children and the families of veterans. Per the data received, we are unable to estimete the number and type of families in need of housing assistance for families with children and the families of veterans. Describe the Nature and Extent of Homelessness by Racial and Ethnic Group. Per the data received, we are unable to describe the nature and extent of homelessness by racial and ethnic group. Describe the Nature and Extent of Unsheltered and Sheltered Homelessness. Based on the Palm Beach County Point-in Time Count, there were a total of 44 unsheltered persons in Delray Beach with 42 faliing within the CDBG target area with a 33444 zip code. Discussion: Based on the Palm Beach County Point-in Time Count, there were a total of 44 unsheltered persons in Delray Beach with 42 faliing within the CDBG target area with a 33444 zip code. Consolidated Plan DELRAY BEACH 41 OMB Control No: 2506-0117 (exp. 07/31/2015) NA-45 Non-Homeless Special Needs Assessment - 91.205 (b,d) Introduction: <div>Although the City will use relatively few, if any, Consolidated Plan resources to meet the needs of the Special Needs population over the next five years, the City hopes to meet some of those needs. Through its partnership with the DBHA, DBCLT and agencies such as CROS Ministries the City will continue to provide increased housing opportunities for families to purchase their first home, rehabilitation program, funding provided to small businesses for economic development activities will create job creation for low-income persons, and the City will continue to provide funding to non-profit and social service agencies for programs that benefit special needs residents.</div><div></div><div></div> Describe the characteristics of special needs populations in your community: Within the past few years, there has been increased efforts to assist special needs households with necessary housing rehabilitation measures. Additionally, the first priority is to serve homeowners with developmental disabilities by providing home modifications, including technological enhancements and devices which will allow homeowners to remain independent in their own homes and maintain their homeownership. Twenty (20%) percent of State Housing Initiatives Partnership (SHIP) funds is to be expended to meet this requirement. It has always been a priority to help a property become ADA accessible to its residents. What are the housing and supportive service needs of these populations and how are these needs determined? <div>The first priority of these special needs funds must be used for persons with developmental disabilities with an emphasis on home modifications, including technological enhancements and devices, which will allow homeowners to remain independent in their own homes and maintain their homeownership. Palm Beach County has established a Special Needs Program to provide for citizens with certain medical problems during a major emergency. The Special Needs Shelter is a facility with physicians and nurses on staff. It has auxiliary electrical power, is wind resistant, and not flood- prone. </div> Discuss the size and characteristics of the population with HIV/AIDS and their families within the Eligible Metropolitan Statistical Area: Consolidated Plan DELRAY BEACH 42 OMB Control No: 2506-0117 (exp. 07/31/2015) Within the Delray Beach jurisdiction, there are currently 1063 or 13% HIV/AIDS cases. (Source: FL DOH, Bureau of Communicable Diseases, HIV/AIDS and Hepatitis Section, data as of May 31, 2015). Discussion: Funding to support the goals listed above i.e., special needs, housing and supportive needs will come Fund dollars. Consolidated Plan DELRAY BEACH 43 OMB Control No: 2506-0117 (exp. 07/31/2015) NA-50 Non-Housing Community Development Needs 91.215 (f) Descri There are several excellent neighborhood/recreation facilities located within the CDBG Target area. The City has undertaken many renovations over the past 15 years to keep these facilities current. The City has included approximately $838,000 in the 2014-2018 Capital Improvement Plan (CIP) for improvements to the redesign of the Pompey Park pool which is ADA accessible, Currie Commons Park renovations, and The Tennis Center rehabilitation. How were these needs determined? The needs are determined by Citizen input charettes and surveys through PArks and Recreation department which is then approved through City Commission and placed in the cities Capital Improvement Plan. Based on the necessity to improve the safety and livability of neighborhoods to include a full range of public facilities and utilities, that will meet the needs of low- to moderate-income residents of Delray Beach, particularly those residing within the CDBG target area. Describe the juri The City has included $1,001,500 in the 2014-2018 Capital Improvement Plan (CIP) for improvements in the heart of the CDBG target area. In addition, funding is allocated in the CIP for Swinton and Atlantic intersection and possible future anticipation of sidewalk/bikepaths installation through a grant. The City provides funds to make infrastructure improvements, generally construction or installation (e.g., sidewalks, street improvements, water and sewer lines). CRA is allocating funds annually for sidewalk improvements identified in the SW Neighborhood Plan. How were these needs determined? The needs are determined by the Environental Services Department of the City of Delray Beach. The City ranks its streets, water main upgrades plan in target area. It's been doing it for fifteen years. It was rated all pavement in coordination with waterway plan to address needs based on the necessity to improve the safety and installation of infrastructure improvements that will meet the needs of low- to moderate-income residents of Delray Beach, particularly those residing within the CDBG target area. The Osceola Park area implemented some improvement to three (3) alleys a year as identified in the Plan. Describe the Consolidated Plan DELRAY BEACH 44 OMB Control No: 2506-0117 (exp. 07/31/2015) HUD allows for up to fifteen (15%) percent of its annual allocation to be expended on public service activities to protect and enhance the health, safety, and welfare of low- to moderate-income persons residing in Delray Beach and to further the stabilization of deteriorating neighborhoods. The City will spend $306,090 over the next five years on this activity. The activities identified during the needs assessment meetings as being a priority include, but are not limited to: youth services, senior services, child care services, crime prevention services, fair housing, tenant/landlord counseling, employment training, and recreational services. How were these needs determined? The City held a needs assessment meeting on May 28, 2015 and residents helped to complete a survey to identify the priority needs within the community. Consolidated Plan DELRAY BEACH 45 OMB Control No: 2506-0117 (exp. 07/31/2015) Housing Market Analysis MA-05 Overview Housing Market Analysis Overview: The City's primary focus over the next few years will continue to be the development and maintenance of affordable housing within the jurisdiction. The City plans to accomplish approximately 7-9 substantial housing rehabilitation projects, at least three (3) of which will be committed to homeowners at or below 50% of the area median income. A combination of CDBG, SHIP, CRA and RCMP funds will be used to fund the City's housing objectives. Federal, State and Local resources will be utilized to provide direct assistance to eligible households, as well as to leverage provate investment in the area. The City expects to receive funds for housing objectives from the following sources: Funding SOurce: Amount: CDBG Entitlement Funds 240,282 State Housing Initiatves Partnereship (SHIP) 300,651 Residential Construction Mitigation Program (RCMP) 233,000 Delray Beach Community Redevelopment Agency 35,000 (approx) Table 27 - Resources for Housing Objectives: Consolidated Plan DELRAY BEACH 46 OMB Control No: 2506-0117 (exp. 07/31/2015) MA-10 Number of Housing Units 91.210(a)&(b)(2) Introduction Data from the 2010 Census indicated 34,156 housing units in the City of Delray Beach, with 27,193 occupied and 6,963 vacant. Of the total occupied units, 18,189 or 66.9% were owner-occupied units and 9,004 or 33.1% were rental units. The 6,963 vacant units consisted of 1,200 for rent, 700 for sale, 3,827 for seasonal, recreational and occasional use, and 1,236 as other. All residential properties by number of units Property Type Number % 1-unit detached structure 13,630 39% 1-unit, attached structure 3,421 10% 2-4 units 5,910 17% 5-19 units 5,949 17% 20 or more units 6,083 17% Mobile Home, boat, RV, van, etc 279 1% Total 35,272 100% Table 28 Residential Properties by Unit Number Data Source: 2007-2011 ACS Unit Size by Tenure Owners Renters Number % Number % No bedroom 100 1% 224 2% 1 bedroom 1,156 6% 1,751 19% 2 bedrooms 7,812 44% 4,875 53% 3 or more bedrooms 8,841 49% 2,316 25% Total17,909100%9,16699% Table 29 Unit Size by Tenure Data Source: 2007-2011 ACS Describe the number and targeting (income level/type of family served) of units assisted with federal, state, and local programs. Presently, the City receives funding from the U.S. Department of Housing and Urban Development (Community Development Block Grant), Florida Housing Finance Corporation (State Housing Initiaitives Partnership), the Department of Emergency Management (Residential Construction Mitigation Program) and local agencies such as the Community Redevelopment Agency (Curb Appeal Program). All funds are allocated specifically to assist individuals/households that fall within the extremely low to moderate income per the area median income through housing rehabilitation efforts. Consolidated Plan DELRAY BEACH 47 OMB Control No: 2506-0117 (exp. 07/31/2015) Provide an assessment of units expected to be lost from the affordable housing inventory for any reason, such as expiration of Section 8 contracts. The Delray Beach Housing Authority (DBHA) does not anticipate the expiration of any Section 8 Contracts. Through the Section 8 Housing Choice Voucher Program, DBHA continues to provide housing subsidies to 1148 families including 52 families from other Housing Authority jurisdictions who utilized the portability aspect of the Voucher Program. Does the availability of housing units meet the needs of the population? Eliminating barriers to affordability has been the primary objective of the Delray Beach Community Land Trust (DBCLT) program since its inception in 2006. In July 2006 the City transitioned its First Time Homebuyer Program, which provided traditional down payment assistance , into a Sub-Recipient Partnership Program with the DBCLT for the purpose of creating affordable homeownership opportunities. Over the years, through the Neighborhood Stabilization Program and our partnership with the Delray Beach Housing Authority, the city has been able to purchase and transfer five single family and one duplex for the purpose of facilitating housing assistance to renters at or below 50% of the area median income. The Delray Beach Community Land Trust has been donated one home under this strategy. All units under the NSP program are to remain affordable for twenty years secured by a land-use restriction agreement. Describe the need for specific types of housing: Under the Sub-recipient Housing Partnership Program, subsidy is awarded (based on occupants income eligibility) to the DBCLT to be applied towards the principal reduction of construction costs of DBCLT units. This strategy enhances each unit's affordability by keeping the subsidy joined to the unit as opposed to the occupant and buys down the cost of each unit's affordability in perpetuity. Under the NSP program, properties were purchased directly from lender(s) and rehabilitated through approved general contractors. They were then transferred to DBHA for the provision and continued affordability to renters at or below 50% of the area median income. The City currently utilizes its Workforce Housing ordinance in an effort to create additional affordable and workforce housing throughout the City. Discussion The City will continue to assist potential homebuyers through financial assistance to reduce the construction costs of DBCLT units and purchase foreclosed properties and rehabilitate for resale and rental through the use of SHIP and NSP funds respectively as well as the transfer of properties for the continued affordability to renters at or below 50% of the area median income. Consolidated Plan DELRAY BEACH 48 OMB Control No: 2506-0117 (exp. 07/31/2015) MA-15 Housing Market Analysis: Cost of Housing - 91.210(a) Introduction Housing costs for homeowners in Delray Beach continues to be slightly lower than in Palm Beach County as a whole. According to the Florida Realtors, the median sale price of a home in Florida was $178,000, a 5.3% increase from a year earlier. Cost of Housing Base Year: 2000 Most Recent Year: 2011 % Change Median Home Value 102,700 234,700 129% Median Contract Rent 704 1,142 62% Table 30 Cost of Housing Data Source: 2000 Census (Base Year), 2007-2011 ACS (Most Recent Year) Rent Paid Number % Less than $500 822 9.0% $500-999 2,966 32.4% $1,000-1,499 3,291 35.9% $1,500-1,999 1,339 14.6% $2,000 or more 748 8.2% Total9,166100.0% Table 31 - Rent Paid Data Source: 2007-2011 ACS Housing Affordability % Units affordable to Households Renter Owner earning 30% HAMFI 335 No Data 50% HAMFI 1,050 2,070 80% HAMFI 4,640 4,970 100% HAMFI No Data 7,355 Total6,02514,395 Table 32 Housing Affordability Data Source: 2007-2011 CHAS Consolidated Plan DELRAY BEACH 49 OMB Control No: 2506-0117 (exp. 07/31/2015) Monthly Rent Monthly Rent ($) Efficiency (no 1 Bedroom 2 Bedroom 3 Bedroom 4 Bedroom bedroom) Fair Market Rent 0 0 0 0 0 High HOME Rent 0 0 0 0 0 Low HOME Rent 0 0 0 0 0 Table 33 Monthly Rent Data Source Comments: Is there sufficient housing for households at all income levels? There is a deficit of housing for households at the extrememly low and high moderate income levels as identified in the above tables. How is affordability of housing likely to change considering changes to home values and/or rents? According to the Palm Beach Post home values hut rock bottom in 2006, foreclosures at their peak in 2011. 2012 home prices are noted to be on the rise and continue through this year. On Zillow.com, it states home values have gone up 10.8% over the past years and the median rents have also increased. How do HOME rents / Fair Market Rent compare to Area Median Rent? How might this impact your strategy to produce or preserve affordable housing? HOME/Fair Market rents are generally lower than the Area Median Rent. This creates a hardship on persons with lower incomes being able to occupy most units since they are not priced at a rate that is affordable. Discussion The affordability of housing will a be a challenge as the housing market recovers and price of real estate values increase due to demands. Another struggle that the City of Delray Beach is experiencing is companies purchasing apartment complexes and homes in the target area that are being converted to sober homes. Over the past five (5) years, the City has seen a decrease in its affrodable housing stock due to this issue. Consolidated Plan DELRAY BEACH 50 OMB Control No: 2506-0117 (exp. 07/31/2015) MA-20 Housing Market Analysis: Condition of Housing 91.210(a) Introduction The City of Delray Beach through its Neighborhood Services Division uses various funding sources to assist project area property owners in making needed improvements to their homes and properties. The intent of the program is to improve the quality and standard of housing for very-low, low and moderate-income residents. Definitions The City's Housing Rehabilitation program addresses interior and exterior building/electrical/plumbing problems, health and safety issues, as well as, retrofit of items for those with special needs, upgrade major systems, and soft costs. Substandard condition is noted as when the structure has few or no significant standard deficiencies or needs only cosmetic repairs. Substandard condition but suitable for rehabilitation (Deteriorated/ Needs Rehabilitation as referenced in the Program Descriptions Manual) is identified as when the structure has significant standard deficiencies but can be substantially rehabilitated within the resources, conditions, and priorities of the program. Condition of Units Condition of Units Owner-Occupied Renter-Occupied Number % Number % With one selected Condition 7,432 42% 4,832 53% With two selected Conditions 216 1% 318 3% With three selected Conditions 0 0% 0 0% With four selected Conditions 10 0% 0 0% No selected Conditions 10,251 57% 4,016 44% Total17,909100%9,166100% Table 34 - Condition of Units Data Source: 2007-2011 ACS Year Unit Built Year Unit Built Owner-Occupied Renter-Occupied Number % Number % 2000 or later 1,771 10% 1,330 15% 1980-1999 7,018 39% 4,295 47% 1950-1979 8,305 46% 3,210 35% Before 1950 815 5% 331 4% Total17,909100%9,166101% Table 35 Year Unit Built Data Source: 2007-2011 CHAS Consolidated Plan DELRAY BEACH 51 OMB Control No: 2506-0117 (exp. 07/31/2015) Risk of Lead-Based Paint Hazard Risk of Lead-Based Paint Hazard Owner-Occupied Renter-Occupied Number % Number % Total Number of Units Built Before 1980 9,120 51% 3,541 39% Housing Units build before 1980 with children present 1,010 6% 680 7% Table 36 Risk of Lead-Based Paint Data Source: 2007-2011 ACS (Total Units) 2007-2011 CHAS (Units with Children present) Vacant Units Suitable for Not Suitable for Total Rehabilitation Rehabilitation Vacant Units 0 0 0 Abandoned Vacant Units 0 0 0 REO Properties 0 0 0 Abandoned REO Properties 0 0 0 Table 37 - Vacant Units Data Source: 2005-2009 CHAS Need for Owner and Rental Rehabilitation A large portion of the homes located within the CDBG target area will require extensive rehabilitation at some point in time. Most properties are well over thirty years old and require the installation of roofs electic upgrades and window replacement. Annually we received over fifteen applications requesting assistance with repair issues. We generally expend up to $37,000 per home through our housing rehabiliation program. Estimated Number of Housing Units Occupied by Low or Moderate Income Families with LBP Hazards All of the properties that are repaired through the program are tested for lead-based paint. There is a larger percentage of homes that do not have lead present due to previous maintenance that has addressed these issues. Discussion The City will continue to make funds available under is housing rehabilitation program and continues to address lead-base paint if necessary after inspection. As a national objective , it is the City's intent to continue to make homes sustainable. Consolidated Plan DELRAY BEACH 52 OMB Control No: 2506-0117 (exp. 07/31/2015) 0 The DBHA is Disabled ensive planning One of the strengths of the DHBA is the longevity of * This reflects program continuity and provides rental assistance programs; the Section 8 by providing funds for infrastructure improvements within the DBHA complex and Construction or demolition Special Purpose Voucher four years. The DBHA Board hires its own executive director, who is d by seven Unification 0 Family Program responsible for hiring, contracting and procurement, provision of services, review of proposed development sites, and compreh 53 a public housing authority separately chartered under State law responsible to a Board of Directors. The Authority is governe 0 Supportive Veterans Affairs Housing Vouchers providing funds to assist with the acquisition of property adjacent to the DBHA property for future expansion. 940 based - Sufficiency Program as well. Tenant year, and Nursing Home Transition Total Number of Units by Program Type 171 based - its administrative personnel of more than 20 years and operations since 1973. The agency Project plans for the next five years and their priorities (incorporated in this plan by reference). - The DBHA submits a Public Housing Agency Five 1,111 Program Type DELRAY BEACH The City works very closely with the Delray Beach Housing Authority (DBHA) w Total - Program and a Family Self - or a term of Year, Mainstream Five 0 Public Housing 91.210(b) The City Commission has supported the DBHA in the past f 38 each appointed by the City Commission Table Rehab 0 - Public Housing Mod - Mainstream One 25 Public and Assisted Housing 6 Certificate projects initiated by the DBHA are sub Consolidated Plan PIC (PIH Information Center) 0117 (exp. 07/31/2015) oucher Program and the of the public housing authority. Elderly Disabled, Totals Number of Units # of accessible units # of units vouchers - Commissioners, OMB Control No: 2506 - *includes Non Introduction Data Source: available stability. Choice V - MA s including 52 families from other Housing number and physical condition of public housing units in the jurisdiction, including those that are participating in an Additionally, support services are provided to 45 families rt designed to reduce participants reliance upon public assistance, 54 Through the Section 8 Voucher Program, DBHA continues to provide housing subsidies to 1148 familie Authority jurisdictions who utilized the portability aspect of the Voucher Program. DELRAY BEACH Sufficiency program, a case management effo Describe the supply of public housing developments: approved Public Housing Agency Plan: Consolidated Plan 0117 (exp. 07/31/2015) including housing subsidy. - through the Families Self - OMB Control No: 2506 Describe the Public Housing Condition Public Housing Development Average Inspection Score Table 39 - Public Housing Condition Describe the restoration and revitalization needs of public housing units in the jurisdiction: The Delray Beach Housing Authority (DBHA) owned and operated Carver Estates, the only Public Housing complex comprising of 200 units of low rent housing to a population of 600 persons. The complex was demolished due to the devastation of Hurricane Wilma in 2005. A report by MEP Structural Engineering and Inspection, Inc. found the structures were essentially obsolete and in need of demolition. The site has a land mass of 15 acres and is located in the City's CDBG target area. The DBHA acquired a 3-acre lot of vacant land just south of the previous property in 2004. A three-phased redevelopment plan is currently underway at the former public housing site. This plan includes the recently completed Phase I, Villas at Village Square, (a 144-unit family development) and Phase II, an 84- unit elderly phase to be completed by November 2015 known as the Courts at Village Square. Phase III is expected to begin in 2016. Financing was made possible by 9% and 4% Low Income Housing Tax Credit (LIHTC)program, along with bonds and local Delray Beach Community Redevelopment Agency (CRA) grants and loans. The elderly housing phase will include a Project Based Section 8 contract. DBHA is utilizing its first of two 5-year allocations of Replacement Housing Factor funds to acquire and rehabilitate units scattered throughout its jurisdiction. Five units, including two donated by the CRA have been acquired and rehabilitated to house extremely-low income families as part of the program. DBHA also purchased six (6) single family units and one (1) duplex at $10/unit under the Neighborhood Stabilization Program to house families at or below 50% of the median income. Five are currently occupied. Staff is planning to rebuild the 6th unit due to severe fire damage.The Delray Beach Housing Authority (DBHA) owned and operated Carver Estates, the only Public Housing complex comprising of 200 units of low rent housing to a population of 600 persons. The complex was demolished due to the devastation of Hurrican Wilma in 2005. A report by MEP Structural Engineering and Inspection, Inc. found the structures were essentially obselete and in need of demolition. The site has a land mass of 15 acreas and is located in the City's CDBG target area. The DBHA acquired a 3-acre lot of vacant land just south of the previous property in 2004. Presently, DBHA has already begun to manage a 144-unit family development, now known as Village Square, a committment to rebuild a three-phase development including 84-unit Senior Housing community and 25 single-family homes. Phase Three is anticipated to begin in 2016. Financing is possible by 9% tax credit for the housing development, 4% tax credit on the senior housing, bonds and local Delray Beach Community Redevelopment Agency (CRA) grants and loans as well as Project Based Section 8 funds. DBHA us utilizing its first of two 5-year allocations of Replacement Housing Factor funds to acquire and rehabilitate units scattered thoughout its jurisdiction. Five units, including two donated by the CRA have been acquired and rehabilitated to house extremely-low income families as part of the program. DBHA also purchased six (6) single family units and one (1) duplex at $10/nit under the Neighborhood Consolidated Plan DELRAY BEACH 55 OMB Control No: 2506-0117 (exp. 07/31/2015) Stabilization Program to house families at or below 50% of the median income. Five are currently occupied. Staff is planning to rebuild the 6th unit due to severe fire damage. Describe the public housing agency's strategy for improving the living environment of low- and moderate-income families residing in public housing: The tenants of Carver Estates have successfully been relocated within and outside the jurisdictional boundaries of the City. Rent is based at 30% of the resident's monthly income, with a target income group of those earning at or below 30% of the Area Median Income. The unit size varies from one to four bedrooms, with a corresponding maximum occupancy of one to eight people. Approximately 95% of their households are families with a female head of household. Discussion: There is a definite need for additional public housing units in Delray Beach for all housing categories, including Section 8 vouchers. The DBHA's strategy for extending the supply of assisted housing include (a) applying for additional rental vouchers; (b) reducing public housing vacancies: (c) leveraging private/other public finds to create additional housing opportunities, and to acquire or build additional units and developments. Consolidated Plan DELRAY BEACH 56 OMB Control No: 2506-0117 (exp. 07/31/2015) The HHA collaborates 0 0 0 0 0 Development Permanent Supportive Housing Under Faith Based Service Provider, the Chair of the HMIS Oversight Committee, and one (1) Veterans ovider, one (1) ed by an Executive Committee consisting of nine (9) members: two (2) teran Palm Beach County's Continuum of Care (CoC) is known as the Homeless and Housing Alliance (HHA). The Division of HUman and Ve Beds 0 0 0 0 0 funders, one (1) formerly homeless individual, one (1) Domestic Violence Service Provider, one (1) Homeless Family Service Pr 57 Current & New Service Provider the HHA oversees and coordinates the Continuum of Care Planning Committee and all its subcommittees. 0 0 0 0 0 Transitional Housing Beds Current & New Facilities and Housing Targeted to Homeless Households orces to make sure crucial data is included in the Continuun planning process. 0 0 0 0 0 Overflow Beds Seasonal / Voucher / DELRAY BEACH Emergency Shelter Beds Services (DHS) serves as the Lead Agency for the HHA, which is govern 91.210(c) 0 0 0 0 0 Year Round Beds Facilities and Housing Targeted to Homeless Households (Current & New) meless Facilities and Services - 40 Table Homeless Individual Service Provider, one (1) Consolidated Plan Chronically Homeless Households 0117 (exp. 07/31/2015) Households with Adult(s) and Households with Only Adults Unaccompanied Youth with community tasks f Data Source Comments: - OMB Control No: 2506 Introduction 30 Ho Child(ren) Veterans - MA Describe mainstream services, such as health, mental health, and employment services to the extent those services are use to complement services targeted to homeless persons In PBC, a Homeless Resource Center (HRC) opened in July 2012 to serve as the central point of access. HHA utlizes a Universal Application and Universal Assessment to ensure consistent data collection and assessments. List and describe services and facilities that meet the needs of homeless persons, particularly chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth. If the services and facilities are listed on screen SP-40 Institutional Delivery Structure or screen MA-35 Special Needs Facilities and Services, describe how these facilities and services specifically address the needs of these populations. Cuurently, persons are referred to the Palm Beach County Human Services Division which provides, serves, and educates eligible residents of Palm Beach County through case management, social services, advocacy and community linkage thereby empowering the individual/family to improve their quality of life. Homeless individuals are referred to the Senator D, Lewis Center for assistance with finding shelter and permanent housing. It acts as a central point of access for individuals and families seeking to end their homelessness. Here people get connected with supportive services and housing to restore them to self-sufficiency. Consolidated Plan DELRAY BEACH 58 OMB Control No: 2506-0117 (exp. 07/31/2015) MA-35 Special Needs Facilities and Services 91.210(d) Introduction Presently the City of Delray Beach has priority preference measures within the housing rehabilitation program to provide assistance to households with one or more members with special needs. A minimum of 20 percent of the annual State Housing Initiatives Partnership (SHIP) fund allocation is to serve persons with special needs as defined in s. 420.0004, Florida Statutes. The first priority of these special needs funds must be to use them for persons with developmental disabilities. Within the CDBG program, special attention is given to address special needs households by addressing ADA accessibility measures i.e., bathroom fixtures; high toilets, lower sinks, roll-in showers, and grab bars. As well as outside wheelchair ramps and widening of doors. Most handicapped accessibility needs are addressed within the bathroom repairs, kitchen and for inside and outside accessibility of the home. Including the elderly, frail elderly, persons with disabilities (mental, physical, developmental), persons with alcohol or other drug addictions, persons with HIV/AIDS and their families, public housing residents and any other categories the jurisdiction may specify, and describe their supportive housing needs Services requiring the supportive housing needs of the elderly (frail elderly), persons with disabilities and persons with alcohol and other drug addicitons would be referred to the appropriate agencies under the health and housing sector. The City does not directly have supporting housing measures to assist this population at this time. Describe programs for ensuring that persons returning from mental and physical health institutions receive appropriate supportive housing The City has a current partnership with Healthier Delray, an initiative to assist persons with behavioral health issues. Through this partnership, the City hopes to identify more agencies that provides other services. Specify the activities that the jurisdiction plans to undertake during the next year to address the housing and supportive services needs identified in accordance with 91.215(e) with respect to persons who are not homeless but have other special needs. Link to one-year goals. 91.315(e) Currently, the City does not receive HOME funds nor does it have a program that addresses tenant- based assistance. We do plan to continue our relationships with agencies like the Urban League of Palm Consolidated Plan DELRAY BEACH 59 OMB Control No: 2506-0117 (exp. 07/31/2015) Beach County and Palm Beach County Community Action program as feeders to the necesary services to perons with special needs. For entitlement/consortia grantees: Specify the activities that the jurisdiction plans to undertake during the next year to address the housing and supportive services needs identified in accordance with 91.215(e) with respect to persons who are not homeless but have other special needs. Link to one-year goals. (91.220(2)) The City through its housing rehabilitation program can address many ADA accessibility measures in the home if necessary however all other services would be referred to outside agencies based on the need required. Consolidated Plan DELRAY BEACH 60 OMB Control No: 2506-0117 (exp. 07/31/2015) MA-40 Barriers to Affordable Housing 91.210(e) Negative Effects of Public Policies on Affordable Housing and Residential Investment Housing affordability is a key component to the quality of life for the City's residents. some obatacles that impede housing availability include low household income, lack of education, training, or jobs, cost of land and construction costs, lack of affordable housing stock, lack of affrodable rental units and lack of funding for housing programs. In recent years the City of Delray Beach has explored mechanisms to maintain and encourage production of affordable housing in recognition of quickly escalating real estate values. The most recent efforts is the passage of the Family Workforce Housing Ordinance. The Ordinance provides regulations and incentives to encoruage developers to build housing within the City's CDBG target area; and includes and preserves Family/Workforce housing along with market rate housing. The City has also continued to partner with the Delray Beach Community Land Trust to maintain affordable housing, primarily within the CDBG target area and in the next year, plans to evaluate its effectiveness in meeting all income categories through its programs. No public policies have been identified as barriers or as having a negative effect upon the availability of affordable housing. Consolidated Plan DELRAY BEACH 61 OMB Control No: 2506-0117 (exp. 07/31/2015) Jobs less workers 1 0 3 3 3 0 1 0 3 0 4 1 1 -- ------ % 0 20 7 25 6 3 2 5 8 0 19 1 4 -- Share of Jobs 62 % Share of Workers 1 20 4 22 9 3 3 5 11 0 15 2 5 -- % 9 4,847 1,657 5,893 1,454 672 520 1,141 1,808 0 4,556 235 1,011 23,803 Number of Jobs Business Activity 91.215 (f) 237 3,453 746 3,794 1,480 439 499 911 1,855 0 2,651 329 839 17,233 DELRAY BEACH Number of Workers Household Dynamics (Jobs) Housing Community Development Assets - 41 Table - 2011 ACS (Workers), 2011 Longitudinal Employer Professional, Scientific, Management Services Economic Development Market Analysis Agriculture, Mining, Oil & Gas Extraction Accommodations Business by Sector Consolidated Plan Education and Health Care Services Finance, Insurance, and Real Estate Transportation and Warehousing 0117 (exp. 07/31/2015) Arts, Entertainment, Public Administration Business Activity Wholesale Trade- 2007 - Manufacturing - Other Services OMB Control No: 2506 45 Non Construction troduction Retail Trade Information Data Source: Total - MA In Labor Force Total Population in the Civilian Labor Force 32,124 Civilian Employed Population 16 years and over 28,327 Unemployment Rate 11.82 Unemployment Rate for Ages 16-24 40.39 Unemployment Rate for Ages 25-65 8.08 Table 42 - Labor Force Data Source: 2007-2011 ACS Occupations by Sector Number of People Management, business and financial 7,397 Farming, fisheries and forestry occupations 819 Service 3,477 Sales and office 7,460 Construction, extraction, maintenance and repair 2,165 Production, transportation and material moving 1,071 Table 43 Occupations by Sector Data Source: 2007-2011 ACS Travel Time Travel Time Number Percentage < 30 Minutes 18,930 73% 30-59 Minutes 5,624 22% 60 or More Minutes 1,425 5% Total25,979100% Table 44 - Travel Time Data Source: 2007-2011 ACS Education: Educational Attainment by Employment Status (Population 16 and Older) Educational Attainment In Labor Force Civilian Employed Unemployed Not in Labor Force Less than high school graduate 2,970 459 1,111 High school graduate (includes equivalency) 4,137 622 1,482 Some college or Associate's degree 6,874 856 1,896 Consolidated Plan DELRAY BEACH 63 OMB Control No: 2506-0117 (exp. 07/31/2015) Educational Attainment In Labor Force Civilian Employed Unemployed Not in Labor Force Bachelor's degree or higher 9,368 651 1,593 Table 45 - Educational Attainment by Employment Status Data Source: 2007-2011 ACS Educational Attainment by Age Age 1824 yrs 2534 yrs 3544 yrs 4565 yrs 65+ yrs Less than 9th grade 79 429 439 1,461 1,226 9th to 12th grade, no diploma 922 579 548 1,084 1,061 High school graduate, GED, or alternative 1,193 1,448 1,494 3,299 3,644 Some college, no degree 1,607 1,399 1,806 3,527 2,953 Associate's degree 327 844 758 1,300 590 Bachelor's degree 504 2,018 1,907 4,288 2,699 Graduate or professional degree 50 660 625 2,114 1,677 Table 46 - Educational Attainment by Age Data Source: 2007-2011 ACS Educational Attainment Median Earnings in the Past 12 Months Educational Attainment Median Earnings in the Past 12 Months Less than high school graduate 18,263 High school graduate (includes equivalency) 26,301 Some college or Associate's degree 32,337 Bachelor's degree 45,757 Graduate or professional degree 66,540 Table 47 Median Earnings in the Past 12 Months Data Source: 2007-2011 ACS Based on the Business Activity table above, what are the major employment sectors within your jurisdiction? Wholesale-Retail Trade, Finance, Insurance reputation as a pedestrian-friendly shopping and dining destination in South Palm Beach County for residents, visitors and tourists. With more than 250,000 SF of office space being developed and/or under construction in the next 36 months (2015 2017), the City anticipates growth in the Professional, Scientific and Technical Services sector along with a possible ± 1,000 new jobs to our community. Consolidated Plan DELRAY BEACH 64 OMB Control No: 2506-0117 (exp. 07/31/2015) Describe the workforce and infrastructure needs of the business community: estimated that 93% of businesses in Delray Beach are small business which are defined as enterprises employing less than 30 workers. The average firm size is 10 employees paying an average annual wage of $42,093.</div><div></div><div>As such, our business community requires a more systematic approach to small business and entrepreneurial development. Local businesses need technical business development assistance (capacity-building) and easy to access funding programs to grow their business. In 2015, Delray Beach piloted a Microenterprise Loan Program (a partnership of HUD, City and CRA) which is expected to fund 4 5 businesses by year-end and during its first funding round.</div><div></div><div>Additionally, Delray Beach is growing a partnership with CareerSource Palm Beach County to expand employer services, job seeker services, work-readiness programs and job fairs in our community to ensure our small businesses have the talent they need to succeed.</div><div></div><div> </div> Describe any major changes that may have an economic impact, such as planned local or regional public or private sector investments or initiatives that have affected or may affect job and business growth opportunities during the planning period. Describe any needs for workforce development, business support or infrastructure these changes may create. <div>Delray Beach is experiencing the next wave of development and anticipates the following impacts during the next 36 months (2015 investment</div><div></div><div>In the past few years, the City has created many new incentives i.e., workforce housing ordinance and due to this many new developments particularly in the West Atlantic Redevelopment corridor have incorporated not only the workforce housing incentive but also the creation of jobs. </div><div></div> How do the skills and education of the current workforce correspond to employment opportunities in the jurisdiction? Per the data, forty (40%) percent or 9,368 persons of the population have attained bachelors degrees and are currently in the labor force. Twenty-five (25%) percent are nearing retirement in the next two to twenty years. Describe any current workforce training initiatives, including those supported by Workforce Investment Boards, community colleges and other organizations. Describe how these efforts will support the jurisdiction's Consolidated Plan. Currently, as part of the City's economic development strategy in support of direct financing to businesses, it requires that businesses connect with Career Source of Palm Beach County (Workforce Alliance) to find skilled trainees to fill any newly created positions in their business. Consolidated Plan DELRAY BEACH 65 OMB Control No: 2506-0117 (exp. 07/31/2015) Does your jurisdiction participate in a Comprehensive Economic Development Strategy (CEDS)? No If so, what economic development initiatives are you undertaking that may be coordinated with the Consolidated Plan? If not, describe other local/regional plans or initiatives that impact economic growth. As part of the Treasure Coast Regional Planning Council, the City is in partnership with the preparation of this strategy. It is intended for use as a guide or business plan for regional and local collaboration on economic development initiatives and to help the Region achieve long-term economic sustainability and regional competitiveness within the regional planning process . Delray Beach is one of the historic mainland cities that make up the population within the region. Emphasis has been directed at the creation of jobs through economic development activities and providing decent standard infrastructures throughout the designated target area. Discussion The City's diverse business community remains one of the key foundations of stability. Ninety-three (93%) of the businesses are small or micro-enterprises. Several incentives are available in the forms of grants or loans to assist with the growth of the business. Delray Beach actively enlists the help of existing businesses to attract new firms. Consolidated Plan DELRAY BEACH 66 OMB Control No: 2506-0117 (exp. 07/31/2015) MA-50 Needs and Market Analysis Discussion Are there areas where households with multiple housing problems are concentrated? (include a definition of "concentration") The Southwest Area Neighborhood Redevelopment Plan was initiated as part of an on-going effort by community leaders and the City of Delray Beach to revitalize the City's neighborhoods and commercial districts. The plan seeks to identify core strengths and assets that will move the Southwest neighborhoods towards stability and stimulate private sector investment in the area. The plan links housing development and economic development efforts to create positive synergy and take advantage of current development opportunities centered around the West Atlantic Avenue business district. Are there any areas in the jurisdiction where racial or ethnic minorities or low-income families are concentrated? (include a definition of "concentration") <d -family compl single-family neighborhoods/blocks. Rental units take the form of single and duplex single family residence as well as small apartment complexes. Village Square will includes three phases; an apartment, family and elderly complex. </div><div></div><div>A major effort needs to be undertaken to stabilize those areas that currently remain 90% or greater in home ownership. These should be areas where programs are designed to return the blocks to 100% ownership. The next area of concern is the transitional areas were ownership has fallen to between 70%-89%.</div><div></div><div>In an attempt provided. More market grade housing should be promoted. Care needs to be taken to ensure that the moderate-income housing area.</div> What are the characteristics of the market in these areas/neighborhoods? The characterisitics of the market in the area do not necessarily mirror that as the City as a whole, market values are increasing. Are there any community assets in these areas/neighborhoods? <div>Yes, within the Community Development Block Grant target area sits the Spady Museum in the historic West Settlers District of Delray Beach, and is dedicated to discovering, collecting and sharing the African-American history and heritage of Florida. Located in the former home of the late Solomon D. Spady, the most prominent African American educator and community leader in Delray Beach from 1922 to 1957, the museum opened in July 2001 and is the only African American Cultural Heritage museum of its kind in Palm Beach County. The Cason Cottage Museum serves as a archive for the City's history. Focus is on the years 1915 to 1935, and this historic house is furnished as if a family lived there Consolidated Plan DELRAY BEACH 67 OMB Control No: 2506-0117 (exp. 07/31/2015) in that period. A Native Florida Plant Garden has also been planted on site. </div><div></div><div>Pompey Park (Recreational Center) is named after long-time Delray Beach resident C. Spencer Pompey. Adjacent to the recreation center is the Pompey Park Pool with both swimming and wading pools, picnic areas, baseball fields, and tennis courts. Village Academy is a community school which houses K-12 grades and the Delray Beach Full Service Center which enhances adult education.</div> Are there other strategic opportunities in any of these areas? As a general rule, a mix of this type of rental housing within an otherwise single-family ownership neighborhood tends to destabilize the land values of ownership housing. This is usually due to the fact that renters do not have the same investment level in the unit or neighborhood as a homeowner. A renter is less likely to maintain the presence of the home and lawn, which can in turn impact the overall appearance of the neighborhood. A major effort has been made with Village Square where a property management company will handle all of the day-to-day management of the development. This willl ensure an increase in stabilizing the areas that currently remains 90% or greater in home ownership. More focus should be given in transitional areas were ownership has fallen to between 70%-89%. In an o be taken to ensure a range of housing product. Most newer developments in the area have offered a mix of ownership and rental opportunities. This will help mis-- income housing area. Consolidated Plan DELRAY BEACH 68 OMB Control No: 2506-0117 (exp. 07/31/2015) Strategic Plan SP-05 Overview Strategic Plan Overview The City has been engaged in extensive strategic planning activities such as the Center for the Arts, Vision 2020, Pompey Park Needs Assessment, Campaign for Grade Level Reading and Delray Beach Full Service Center -Adult Education with community stakeholders over the past several years to identify comprehensive community needs. Residents throughout the City, especially the CDBG target area, have participated in these ongoing efforts to plan for the revi social, and physical infrastructure, as well as its economic systems and institutions. As a result, several neighborhood and redevelopment plans i.e., SW Redevelopment Plan, West Atlantic Redevelopment Plan, and the Osecola Park Redevelopment Plan have been formalized to revitalize distressed and transitional neighborhoods; improve local schools and service networks through Campaign for Grade Level Reading to help with educational attainment and Healthier Delray Initiative; rebuild the downtown ethnic and cultural groups. Consolidated Plan DELRAY BEACH 69 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-10 Geographic Priorities 91.215 (a)(1) Geographic Area Table 48 - Geographic Priority Areas General Allocation Priorities Describe the basis for allocating investments geographically within the jurisdiction (or within the EMSA for HOPWA) Waterway to Swinton Avenue, an area of only about one-half mile. In the three-quarter of a mile between Swinton Avenue and interstate 95 (encompasses the majority of the CDBG target area), the highest concentration of African- American and minority populations exists. The boundaries of the CDBG target area extend from Lake Ida Road (north) to Linton Blvd. (south) and from Interstate 95 (west) to U.S. 1 (east). Consolidated Plan DELRAY BEACH 70 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-25 Priority Needs - 91.215(a)(2) Priority Needs Table 49 Priority Needs Summary 1 Priority Need Owner-Occupied Rehabilitation Name Priority Level High Population Extremely Low Low Large Families Families with Children Elderly Elderly Frail Elderly Persons with Physical Disabilities Persons with Developmental Disabilities Geographic Areas Affected Associated Owner-Occupied Rehabilitation Goals Description <div>Single-family residential rehabilitation to preserve and enhance the supply of safe, sanitary, adequate, affordable housing that will meet the needs of the extremely low- low-, and moderate- income residents of Delray Beach; increase the supply of supportive housing for persons with special needs; and to provide affordable housing that is accessible to job opportunities.</div> Basis for To preserve and enhance the supply of safe, sanitary, adequate, affordable housing Relative that will meet the needs of the extremely low- low-, and moderate- income Priority residents of Delray Beach; increase the supply of supportive housing for persons with special needs; and to provide affordable housing that is accessible to job opportunities. 2 Priority Need Economic Development Name Priority Level Low Population Extremely Low Low Non-housing Community Development Consolidated Plan DELRAY BEACH 71 OMB Control No: 2506-0117 (exp. 07/31/2015) Geographic Areas Affected Associated Economic Development Goals Description Technical/Financial Assistance provided to small or micro-enterpises in order to obtain loan funds for the growth/expansion of the business. Helps to establish, stabilize, and expand small businesses. Basis for Through this strategy the City is able to help businesses create or retain jobs within Relative the City. Priority 3 Priority Need Demolition and Clearance Name Priority Level Low Population Extremely Low Low Moderate Geographic Areas Affected Associated Demolition and Clearance Goals Description Demolition of unsafe and dilapidated housing. Basis for In an effort to eliminate slum and blight, this strategy helps to demolish unsafe and Relative dilapidated housing. Priority 4 Priority Need Public Service Name Priority Level High Consolidated Plan DELRAY BEACH 72 OMB Control No: 2506-0117 (exp. 07/31/2015) Population Extremely Low Low Moderate Large Families Families with Children Elderly Public Housing Residents Elderly Frail Elderly Persons with Physical Disabilities Persons with Developmental Disabilities Non-housing Community Development Geographic Areas Affected Associated Public Service Goals Description The objective of the current five-year period is to improve and expand public services that address senior services, crime prevention, child care, youth services, fair housing counseling, recreational services, tenant/landlord counseling and employment training. Basis for This increases the availability and accessibility of services to the community Relative residents to meet public service needs. Priority 5 Priority Need Planning and Administration Name Priority Level Low Population Other Geographic Areas Affected Associated Program Administration Goals Description These funds will be used for program management, coordination, monitoring, and evaluation of the CDBG program and the overall administration of the Neighborhood Services Division. Consolidated Plan DELRAY BEACH 73 OMB Control No: 2506-0117 (exp. 07/31/2015) Basis for Relative Priority Narrative (Optional) The specific goals and objectives and describe how it plans to allocate funds to meet these identified needs. Activities are selected for funding in accordance with the priority needs established in the Consolidated Plan and the statutory requirements to provide decent housing, a suitable living environment and expansion of economic opportunity. Consolidated Plan DELRAY BEACH 74 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-30 Influence of Market Conditions 91.215 (b) Influence of Market Conditions Affordable Market Characteristics that will influence Housing Typethe use of funds available for housing type Tenant Based Unfortunately, the City does not receive HOME funds to assist residents in this Rental Assistance manner. Persons interested are referred to Palm Beach County for information to (TBRA) participate. TBRA for Non-Unfortunately, the City does not receive HOME funds to assist residents in this Homeless Special manner. Persons interested are referred to Palm Beach County for information to Needs participate. New Unit The City has always provided SHIP funds to be used towards down payment Production assistance for homeownership but due to the high costs to construct homes and purchase land, the demand has been less. The City has partnered with Delray Beach Community Land Trust to provide subsidy funds to eligible buyers. Rehabilitation One extremely low-, to low-income owner-occupants. While housing rehabilitation helps preserve the existing stock of affordable housing, it does not increase the supply. Acquisition, Funds can be provided through the SHIP first-time homebuyer program to be including used as down-payment assistance and also to make minor repairs once occupied. preservation Table 50 Influence of Market Conditions Consolidated Plan DELRAY BEACH 75 OMB Control No: 2506-0117 (exp. 07/31/2015) Narrative Description an 1.5 times its annual allocation in its line of credit 60 days prior to the end of the program. description of how Year Consolidated Plan. The entitlement rage private investment in the area. The City expects to receive funds for housing objectives Federal, State and Local resources will be utilized to provide direct 76 Explain how federal funds will leverage those additional resources (private, state and local funds), including a Expected Available Reminder of ConPlan 0 Amount $ 1,015,661 Total: $ - 2019 Five Expected Amount Available Year 1 Prior Year Resources: 607,537 The City makes every effort in administering CDBG activities for the timely ependiture of funds. - $ 16 program year, the City of Delray Beach will begin to administer its 2015 Anticipated Resources Program 0 Income: $ DELRAY BEACH 91.215(a)(4), 91.220(c)(1,2) It is always the intent of the City to leverage funds whenever possible. Allocation: 408,124 Annual - 51 $ Table Public Improvements Admin and Planning Uses of Funds program rule is that a grantee cannot have more th assistance to eligible households, as well as to leve Public Services Development Acquisition Economic matching requirements will be satisfied Housing - icipated Resources Consolidated Plan 0117 (exp. 07/31/2015) Source of Funds - federal public Anticipated Resources from several sources. - - During the 2015 OMB Control No: 2506 Introduction 35 Ant Program CDBG - SP gned for the students in the program to chool Board of Palm ted to homeowners continue to be the development and maintenance of affordable housing within the jurisdiction. eds time homebuyer through the homebuyer If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the ne the area median income. A combination of CDBG, SHIP, CRA and RCMP funds will be used to fund the City's housing 77 In conjunction with the CRA, property has been set aside for the construction of affordable housing in partnership with the S The City plans to accomplish approxiamtely 10 substantial housing rehabilitation projects, at least 3 of which will be commit Beach County through the Atlantic Community High School's Construction Academy. The Academy is desi - family residence (the "Eagle Nest House") to be sold to an eligible first DELRAY BEACH The City's primary focus over the next year will objectives and assist up to 25 properties. Consolidated Plan 0117 (exp. 07/31/2015) - design and construct a single in the plan at or below 50% of - OMB Control No: 2506 identified Discussion program. SP-40 Institutional Delivery Structure 91.215(k) Explain the institutional structure through which the jurisdiction will carry out its consolidated plan including private industry, non-profit organizations, and public institutions. Responsible Entity Responsible Entity Role Geographic Area Served Type DELRAY BEACH Government Economic Other Development Non-homeless special needs Ownership Planning neighborhood improvements public facilities public services Delray Beach Housing PHA Public Housing Other Authority Delray Beach Non-profit Ownership Other Community Land Trust organizations Rental Table 52 - Institutional Delivery Structure Assess of Strengths and Gaps in the Institutional Delivery System Measurable strengths of the delivery system of housing and community development programs include the number of foundations and non-profit agencies in the community actively participating in a variety of activities benefiting the community including the increase in the number of financial institutions participating in the Community Land Trust/ Purchase Assistance Program. A gap in the institutional delivery system would be the number of agencies available to assist families at or below 50% attain affradbale homeownership or rental units. Availability of services targeted to homeless persons and persons with HIV and mainstream services Homelessness Prevention Available in the Targeted to Targeted to People Services Community Homeless with HIV Homelessness Prevention Services Counseling/Advocacy X X X Legal Assistance X X Mortgage Assistance X Rental Assistance X Utilities Assistance X X Consolidated Plan DELRAY BEACH 78 OMB Control No: 2506-0117 (exp. 07/31/2015) Street Outreach Services Law Enforcement Mobile Clinics Other Street Outreach Services Supportive Services Alcohol & Drug Abuse X X X Child Care Education X Employment and Employment Training X Healthcare X X X HIV/AIDS X Life Skills Mental Health Counseling X X X Transportation X X X Other Table 53 - Homeless Prevention Services Summary Describe how the service delivery system including, but not limited to, the services listed above meet the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) Services targeted to homeless persons with HIV and all other mainstream services would be referred to Palm Beach County Department of Health and Human Services. Pre-screening assistance would be forwarded to CROS Ministries and Palm Beach County Human Services Department. Describe the strengths and gaps of the service delivery system for special needs population and persons experiencing homelessness, including, but not limited to, the services listed above Through the Neighborhood Resource Center assistance can be provided to help homeless persons through our partnership with CROS Ministries however not directly by the City of Delray Beach. The South County Health Department is located on Congress Avenue and is easily accessible from the neighboring community. Provide a summary of the strategy for overcoming gaps in the institutional structure and service delivery system for carrying out a strategy to address priority needs The City will continue to partner with agencies like CROS Ministries to assist in furthering its mission to serve the hungry in Palm Beach County through community collaborations. The City continues to provide office and pantry space at the Neighborhood Resource Center to CROS Ministries to provide the Consolidated Plan DELRAY BEACH 79 OMB Control No: 2506-0117 (exp. 07/31/2015) services referenced above. Through this partnership, an increase in service is anticipated. Finding ways to connect with increased local services is another measure to overcome any gap in the institutional structure. Consolidated Plan DELRAY BEACH 80 OMB Control No: 2506-0117 (exp. 07/31/2015) Low/Moderate Income Housing Public Facility or Infrastructure Low/Moderate 50 Household Housing Unit Public service activities for Goal Outcome Indicator Income Housing Benefit: 200 Households Assisted 150 Businesses Assisted Buildings Demolished: Homeowner Housing 5 Households Assisted Businesses assisted: Rehabilitated: Activities for 15 Buildings Benefit: 81 CDBG: $1,201,410 CDBG: $306,090 CDBG: $125,000 CDBG: $150,000 CDBG: $150,000 Funding Occupied Needs Addressed Demolition and Administration Planning and Development Rehabilitation Public Service Economic Clearance - Owner Goals Summary Geographic Area DELRAY BEACH 54 Table Occupied Administration Category Housing Housing Housing Housing DevelopmentDevelopmentDevelopmentDevelopment Rehabilitation Community Community Community Community Program - Owner ---- NonNonNonNon 91.215(a)(4) End Year 2019 2019 2019 2019 2019 2019 Start Year 2015 2015 2015 2015 2015 2015 Consolidated Plan 0117 (exp. 07/31/2015) Goals Summary Information Occupied 45 Goals Summary Demolition and Public Facilities Administration Goal Name Development Rehabilitation Public Service Economic Clearance Program - Goal Descriptions Owner - OMB Control No: 2506 Order t Sor - SP 123456 infrastructure improvements income persons residing in Delray Beach and to in association with the Southwest Redevelopment Plan and the Community Development Agency, Downtown Delray Beach services in conjunction with the size: 0.8em;">plumbing problems, health wide benefit in the City will spend $306,090 over the next five years (15% of the incomes. The City estimates income Those activities identified during numerous community stakeholder services, senior services, youth services, crime size: 0.8em;">building and code ></div></div><div></div> - and moderate prevention services, fair housing, tenant/landlord counseling, employment training, and recreational services 82 - that a total of $750,000 will be available over the next five years for programs that will provide an area - Funding will be channeled to address economic development needs through public facility and - n of new jobs, principally for the benefit of low to moderate 3: Provide assistance for job training, placement and other types of eligible and safety issues, and the retrofit of special items for those with special needs.</span - - </span><span style="font style="font - opportunities primarily for persons of low - to moderate Funds are provided for the demolition of unsafe and dilapidated housing. child care <span - <div><div>Single family unit residential repairs that addresses To protect and enhance the health, safety, and welfare of lowThe meetings as being a priority include, but are not limited to: DELRAY BEACH further the stabilization of deteriorating neighborhoods. interior and exterior building, electrical and estimated allocation) on Public Service activities. Southwest Neighborhood Redevelopment Plan. CDBG target area and/or encourage the creatio Provide funding to expand economic Occupied Rehabilitation Demolition and Clearance Economic Development Redevelopment Plan. Consolidated Plan - Public Facilities 0117 (exp. 07/31/2015) Public Service violations, persons. - Owner - OMB Control No: 2506 DescriptionDescriptionDescriptionDescriptionDescription Goal NameGoal NameGoal NameGoal NameGoal Name Goal Goal Goal Goal Goal 1 2 3 4 5 income families to whom the jurisdiction will provide These funds will be used for program management, coordination, monitoring, and evaluation of the CDBG program and the strategy funded by households under its purchase This program is expected to keep an average of 15 units per year from becoming dilapidated and eventually lost to 83 The City through its provision of affordable housing anticpated helping ten (10) households under its housing rehabilitation CDBG, up to four (4) under its State Housing Initiatives Partnership rehabilitation strategy and up to four (4) - moderate overall administration of the Neighborhood Services Division. DELRAY BEACH income, and demolition. Unfortunately, the City does not receive HOME funds. affordable housing as defined by HOME 91.315(b)(2) - income, low - Program Administration Estimate the number of extremely low Consolidated Plan 0117 (exp. 07/31/2015) assistance strategy. - OMB Control No: 2506 Description Goal Name Goal 6 SP-50 Public Housing Accessibility and Involvement 91.215(c) Need to Increase the Number of Accessible Units (if Required by a Section 504 Voluntary Compliance Agreement) Presently, any home which includes an individual with disabilities (any person who has a physical or mental impairment that substantially limits one or more major life activities) address Section 504 compliance. We ensure through all housing rehabilitation projects during inspection for repair that the accessibility items are included and that the property is substantially rehabilitated. Activities to Increase Resident Involvements Within the Neighborhood Services Division is a Neighborhood Planner which continually envigorates the community through neighborhood association meetings. The marketing of resources to the residents of the various programs available is a daily responsibility. The Planner manages and oversees the Neighborhood Resource Center which currently houses up to six agencies; the Delray Beach Community Land Trust, CROS Ministries, Legal Aid of Palm Beach County, Inc., Goodwill, Faith Hope, Love Charities; , and Urban League of Palm Beach County. Is the public housing agency designated as troubled under 24 CFR part 902? N/A Consolidated Plan DELRAY BEACH 84 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-55 Barriers to affordable housing 91.215(h) Barriers to Affordable Housing Housing affordability is a key component to the quality of life for the City's residents. some obatacles that impede housing availability include low household income, lack of education, training, or jobs, cost of land and construction costs, lack of affordable housing stock, lack of affrodable rental units and lack of funding for housing programs. In recent years the City of Delray Beach has explored mechanisms to maintain and encourage production of affordable housing in recognition of quickly escalating real estate values. The most recent efforts is the passage of the Family Workforce Housing Ordinance. The Ordinance provides regulations and incentives to encoruage developers to build housing within the City's CDBG target area; and includes and preserves Family/Workforce housing along with market rate housing. The City has also continued to partner with the Delray Beach Community Land Trust to maintain affordable housing, primarily within the CDBG target area and in the next year, plans to evaluate its effectiveness in meeting all income categories through its programs. No public policies have been identified as barriers or as having a negative effect upon the availability of affordable housing. Strategy to Remove or Ameliorate the Barriers to Affordable Housing The City continues to partner with the Delray Beach Housing Authority under its Neighborhood Stabilization Program to provide units for renters at or below 50% of the area median income and the Delray Beach Community Land Trust to maintain affordable housing, primarily within the CDBG target area. In the next year, plans to evaluate its effectiveness in meeting all income categories through its programs. No public policies have been identified as a barrier or as having a negative effect upon the availability of affordable housing. Consolidated Plan DELRAY BEACH 85 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-60 Homelessness Strategy 91.215(d) Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs Presently, the City partners with CROS Ministries which has operated the Caring Kitchen over twenty years. The agency provides food, emergency services, advocacy, and long-term self-sufficiency. Palm Beach County also houses the Senator Philip D. Lewis Center to assist individuals who are homeless in Palm Beach County through outreach, assessment, and housing. Homeless Services staff assess individuals at the Lewis Center for Housing Focused Services and provide Case Management to homeless individuals in Transition. Services are prioritized to the most vulnerable homeless persons. Palm Beach County is transitioning services towards a Housing First philosophy in its practices. Individuals who are homeless in Palm Beach County. Services are prioritized utilizing the Service Prioritization Decision Assistance Tool (SPDAT). Addressing the emergency and transitional housing needs of homeless persons Currently, the City refers persons requiring emergency shelter and transitional housing to the Senator Philip D. Lewis Center. To assist individuals who are homeless through outreach, assessment, and temporary/permanent housing. Services are prioritized to the most vulnerable homeless persons. Palm Beach County is transitioning services towards a Housing First philosophy in its practices. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again. In order to help homeless persons transition to permanent housing. The City will continue to refer persons requiring assistance to these agencies i.e, Senator Phillip D. Lewis Center, The Lord's Place, Family Promise, etc. Homeless Services staff will assess individuals at the Lewis Center for Housing Focused Services and provide Case Management to homeless individuals in Transition. Help low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families who are likely to become homeless after being discharged from a publicly funded institution or system of care, or who are receiving assistance from public and private agencies that address housing, health, social services, employment, education or youth needs Consolidated Plan DELRAY BEACH 86 OMB Control No: 2506-0117 (exp. 07/31/2015) Through the various partnerships the City has, the avoidance of becoming homeless is greatly decreased. Residents becomes more knowledgeable and aware of the numerous services that are offered and know where to turn for this assistance. Consolidated Plan DELRAY BEACH 87 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-65 Lead based paint Hazards 91.215(i) Actions to address LBP hazards and increase access to housing without LBP hazards In April 2010 (as amended in 2011), the U.S. Environmental Protection Agency (EPA) drafted a rule that required the Renovation, Repair and Painting (RRP) and specifically addressed lead-based paint hazards. The RRP requires that contractors become certified via EPA-approved training to work on residential renovation, repair and painting projects which disturb lead based paint in homes built prior to 1978. The exterior and interior of the home must be tested before work begins, and renovators must use lead-safe practices during construction. As part of the housing rehabilitation program, each home built before 1978 is tested for lead-based paint hazards by a qualified company. The company performs a lead inspection and assessment. If the home tests positive for lead, the write-up then includes measures to abate the issue and bring the property to a current level of being at safe. At which point a lead clearance test is performed when work is complete. How are the actions listed above related to the extent of lead poisoning and hazards? Proper measures must be taken in order to abate a property with lead. The action above reflects the City's responsibility to making sure it is addressed if necessary. How are the actions listed above integrated into housing policies and procedures? The testing and abatement measures have become an integral part of the housing rehabilitation measures. A request for proposals is requested every other year to find the most responsive company to perform the necessary services as part of the process. Consolidated Plan DELRAY BEACH 88 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-70 Anti-Poverty Strategy 91.215(j) Jurisdiction Goals, Programs and Policies for reducing the number of Poverty-Level Families The goals, objectives and actions outlined in the 2015-2020 Consolidated Plan and in the Action Plan are intended, in all cases, to assist those currently living in poverty by providing them with resources to move out of poverty, or to assist those in danger of moving into poverty to remain out of poverty. The City's approach to community development provides various programming efforts and initiatives aimed at reducing the number of poverty level families. Numerous partnerships with area social service and housing provider agencies greatly increase the effectiveness and efficiency of our commitment. How are the Jurisdiction poverty reducing goals, programs, and policies coordinated with this affordable housing plan The Florida Housing Finance Corporation was submitted the 2013-2016 Local Housing Assistance Plan (LHAP) prepared by the City's Neighborhood Services Division. The LHAP includes local housing assistance strategies for utilizing SHIP funds, and local housing incentive strategies for affordable housing development. Pending inclusions to the next plan due in May 2016 would be Workforce Housing strategy which can be used to assist extremely-low to moderate income families through affordable housing. The City is unable to assess the extent to which its current housing policies and programs might assit in reducing the number of households with incomes below poverty level. The City has made a concerted effort to parner with agencies that can assist individuals/households by offering office space to social service and housing provider agencies at its Neighborhood Resource Center. Through these efforts the City can reach out to persons within this area. The DBHA's Family Self- Sufficiency (FSS) PRogram serves as an anti-poverty tool. The program provides service delivery that includes homeownership, adult education, vocational training, social and economic counseling, employment counseling and placement, medical screenings, and transportation assistance. As of 2014, the program has assisted 22 families in obtaining homeownership. In addition, the DBHA applies for Section 8 rental assistance whenever HUD makes funds available. Consolidated Plan DELRAY BEACH 89 OMB Control No: 2506-0117 (exp. 07/31/2015) SP-80 Monitoring 91.230 Describe the standards and procedures that the jurisdiction will use to monitor activities carried out in furtherance of the plan and will use to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements To ensure program compliance, the City conducts a regular on-site monitoring to each subrecipient at least every year or more often if necessary. The monitoring visit is one element in assuring compliance with applicable federal requirements and that performance goals are being achieved. Grantee monitoring must cover each program, function, or activity. The on-site monitoring visit also provides the City with an opportunity to identify potential problem areas and to provide subrecipients with technical assistance as needed. The City utilizes a monitoring toolkit form and HUD provided exhibits as a standard form to monitor the subrecipients. Consolidated Plan DELRAY BEACH 90 OMB Control No: 2506-0117 (exp. 07/31/2015) Narrative Description he end of the program. of how Year Consolidated Plan. The entitlement Federal, State and Local resources will be utilized to provide direct Explain how federal funds will leverage those additional resources (private, state and local funds), including a description 91 Expected Available Reminder of ConPlan 0 Amount program rule is that a grantee cannot have more than 1.5 times its annual allocation in its line of credit 60 days prior to t $ 1,015,661 Total: $ - 2019 Five Expected Amount Available Year 1 Prior Year Resources: 607,537 stering CDBG activities for the timely ependiture of funds. Priority Table Expected Resources - $ administer its 2015 0 Income: $ Program Expected Resources DELRAY BEACH 16 program year, the City of Delray Beach will begin toage funds whenever possible. Allocation: 408,124 Annual $ - 55 Table Public Improvements 91.220(c)(1,2) Admin and Planning Uses of Funds Public Services Development Acquisition Economic matching requirements will be satisfied Housing It is always the intent of the City to lever The City makes every effort in admini Consolidated Plan 15 Expected Resources 0117 (exp. 07/31/2015) Source of Funds - federal public Anticipated Resources - - During the 2015 OMB Control No: 2506 Introduction Program CDBG - AP or housing objectives 92 assistance to eligible households, as well as to leverage private investment in the area. The City expects to receive funds f DELRAY BEACH Consolidated Plan 0117 (exp. 07/31/2015) ral sources. - OMB Control No: 2506 from seve If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan In conjunction with the CRA, property has been set aside for the construction of affordable housing in partnership with the School Board of Palm Beach County through the Atlantic Community High School's Construction Academy. The Academy is designed for the students in the program to design and construct a single-family residence (the "Eagle Nest House") to be sold to an eligible first-time homebuyer through the homebuyer program. Discussion The City's primary focus over the next year will continue to be the development and maintenance of affordable housing within the jurisdiction. The City plans to accomplish approxiamtely 10 substantial housing rehabilitation projects, at least 3 of which will be committed to homeowners at or below 50% of the area median income. A combination of CDBG, SHIP, CRA and RCMP funds will be used to fund the City's housing objectives and assist up to 25 properties. Consolidated Plan DELRAY BEACH 93 OMB Control No: 2506-0117 (exp. 07/31/2015) Goal Outcome Indicator 94 Funding Annual Goals and Objectives Addressed Needs Goals Summary Geographic DELRAY BEACH Area 56 Table Category End Year Start Year s and Objectives Consolidated Plan Goal Name 0117 (exp. 07/31/2015) Goals Summary Information 20 Annual Goal Goal Descriptions - OMB Control No: 2506 Sort Order - AP Projects AP-35 Projects 91.220(d) Introduction Projects # Project Name Table 57 Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs Consolidated Plan DELRAY BEACH 95 OMB Control No: 2506-0117 (exp. 07/31/2015) 96 DELRAY BEACH Consolidated Plan 0117 (exp. 07/31/2015) Project Summary Information Summary 38 Project - OMB Control No: 2506 - AP AP-50 Geographic Distribution 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed Activities and programs funded focus on the area identified as the City of Delray Beach's CDBG target area which encompasses the residential core of the City. The boundaries of the CDBG target area extend from Lake Ida Road (north) to Linton Boulevard (south), and from Interstate 95 (west) to U. S. 1 (east). Geographic Distribution Target Area Percentage of Funds Table 58 - Geographic Distribution Rationale for the priorities for allocating investments geographically This area includes the downtown business district and twenty-eight residential neighborhoods. The majority of the City's minority and low-income population is concentrated within the 728 acres that make up the residential core. The area contains approximately 4,384 dwelling units, including single family, duplex, and multi-family units. Discussion Two (2) affordable housing projects, Allamanda Gardens, consisting of thirty-six single family unit and Swinton Gardens, an 11 unit single-family development, and four (4) workforce housing developments, Swinton Square consisting of 20 mixed-residential family units, Auburn Trace consisting of 264 mixed residential units, Village at Delray consisting of 192 mixed residential units, Village Square Phase 1 consisting of 144 mixed residential units are located in the target area. Consolidated Plan DELRAY BEACH 97 OMB Control No: 2506-0117 (exp. 07/31/2015) Affordable Housing AP-55 Affordable Housing 91.220(g) Introduction Neighborhood Services staff developed the Action Plan through analysis of demographic data, consultation with residents, meeting with individual contacts, consultations with public and private agencies, and discussions with other governmental agencies. Representatives of the following agencies either attended meetings or were contacted individually for input: The Delray Beach Housing Authority, The Delray Beach Community Redevelopment Agency, Achievement Centers for Children and Families, CROS Ministries/ Caring Kitchen, The Palm Beach County Department of Housing and Community Development, Homeless Coalition for Palm Beach County, Delray Beach Community Land Trust, Legal Aid Society of Palm Beach County, Goodwill Industries; Faith, Hope Love Charity. All neighborhood association presidents from the CDBG target area were encouraged to attend meetings and participate in the Action Plan process. One Year Goals for the Number of Households to be Supported Homeless 0 Non-Homeless 9 Special-Needs 3 Total 12 Table 59 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 0 Rehab of Existing Units 9 Acquisition of Existing Units 3 Total 12 Table 60 - One Year Goals for Affordable Housing by Support Type Discussion The City will continues to have working relationships in place with all of the partners listed above. Joint planning activities occur on an on-going basis to develop collaborative projects and initiatives consistent es. The City provides direct funding for many of the programs and services provided by partner agencies and are directly involved in the monitoring and oversight of those programs and activities. Consolidated Plan DELRAY BEACH 98 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-60 Public Housing 91.220(h) Introduction The City works very closely with the Delray Beach Housing Authority (DBHA) which currently manages The DBHA is a public housing authority separately chartered under State law responsible to a Board of Directors. The Authority is governed by seven Commissioners, each appointed by the City Commission for a term of four years. The DBHA Board hires its own executive director, who is responsible for hiring, contracting and procurement, provision of services, review of proposed development sites, and comprehensive planning of the public housing authority. The DBHA submits a Public Housing Agency Five - for the next five years and their priorities (incorporated in this plan by reference). The City Commission has supported the DBHA in the past by providing funds for infrastructure improvements within the DBHA complex and providing funds to assist with the acquisition of property adjacent to the DBHA property for future expansion. Construction or demolition projects initiated by One of the strengths of the DHBA is the longevity of its administrative personnel of more than 20 years and operations since 1973. Actions planned during the next year to address the needs to public housing The agency provides rental assistance programs; the Section 8 Choice Voucher Program and the Public Housing Program and a Family Self-Sufficiency Program as well. This reflects program continuity and stability. Actions to encourage public housing residents to become more involved in management and participate in homeownership The DBHA's Family Self-Sufficiency Program promotes employment and increased savings for families served through the Section 8 subsidized housing program. It also helps them to become economically independent, get jobs, further their education and eventually purchase a home. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance This is not currently an issue. Discussion The Delray Beach Housing Authority is an organization dedicated to improving the quality of life for low and moderate income families, and providing the opportunity for self-sufficiency by guaranteeing safe, quality housing. Consolidated Plan DELRAY BEACH 99 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-65 Homeless and Other Special Needs Activities 91.220(i) Introduction area. In 2014 the Caring Kitchen reported serving an estimated 85,865 meals to the homeless, seniors and people of low income. The data on meals served is not recorded as unduplicated individuals; i.e., the same individual may be served on multiple days and be counted once for each meal. The facility also provided support in the way of basic needs and services or referrals to 15,773 individuals. The food pantry which is also located in the target area is operated by CROS Ministries, provides groceries for homeless and low-income individuals while they are pending food stamps or in other crises. Of the total 12,936 persons who received food from this pantry location in 2014, 3,735 of them were children. CROS volunteers also assisted over 1,139 people to apply to for government benefits such as food stamps, Medicaid and temporary cash assistance from the Neighborhood Resource Center location. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City continues to provide office and pantry space to CROS Ministries to provide the services referenced above. Through this partnership, an increase in service is anticipated. Addressing the emergency shelter and transitional housing needs of homeless persons Currently, the City refers persons requiring emergency shelter and transitional housing to the Senator Philip D. Lewis Center. To assist individuals who are homeless in Palm Beach County through outreach, assessment, and housing. Services are prioritized to the most vulnerable homeless persons. Palm Beach County is transitioning services towards a Housing First philosophy in its practices. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, Consolidated Plan DELRAY BEACH 100 OMB Control No: 2506-0117 (exp. 07/31/2015) foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs Discussion The City will continue to refers persons requiring emergency shelter and transitional housing to the Senator Philip D. Lewis Center. Consolidated Plan DELRAY BEACH 101 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-75 Barriers to affordable housing 91.220(j) Introduction: Housing affordability is a key component to the quality of life for the City's residents. some obatacles that impede housing availability include low household income, lack of education, training, or jobs, cost of land and construction costs, lack of affordable housing stock, lack of affordable rental units and lack of funding for housing programs. In recent years the City of Delray Beach has explored mechanisms to maintain and encourage production of affordable housing in recognition of quickly escalating real estate values. THis has been accomplished through the partnership with the Delray Beach Community Land Trust and workforce houisng units however as described here additional units are needed to fulfill the demand. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The most recent efforts is the passage of the Family Workforce Housing Ordinance. The Ordinance provides regulations and incentives to encourage developers to build housing within the City's CDBG target area; and includes and preserves Family/Workforce housing along with market rate housing. The City has also continued to partner with the Delray Beach Community Land Trust to maintain affordable housing, primarily within the CDBG target area and in the next year, plans to evaluate its effectiveness in meeting all income categories through its programs. No public policies have been identified as barriers or as having a negative effect upon the availability of affordable housing. If anything, the City takes a proactive approach to provide housing stock for all income levels. Discussion: The City will continue to strategize to decrease the barriers to affrodable housing. One of the largest barriers is land as the City becomes built out. Property is being purchased by speculators and land is being aggregated to build high-end muliple family units and it is starting to infringe on property located in the target area. The City is starting to experience regentrification of its affordable neighborhoods. Consolidated Plan DELRAY BEACH 102 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-85 Other Actions 91.220(k) Introduction: The Action Plan is to be carried out through a network of public, private, and non-profit organizations, many of which participated in the public participation process. The City's COmmunity Improvement Neighborhood Services Division has been working with these agencies to construct affordable housing, improve neighborhoods, and establish services for all segments of the City's populations. Actions planned to address obstacles to meeting underserved needs The City of Delray Beach will continue providing funding for a variety of housing and community development projects and programs designed to meet the diverse needs of its citizens. On an on-going basis the City is involved with numerous initiatives and has forged successful partnerships with key agencies to provide a wide array of services to residents in need. Actions planned to foster and maintain affordable housing A variety of affordable housing units have come on line within the designated target area over the past 10 years including two owner-occupied single family subdivisions, 175 new infill single family units, six CODA units: three owned by Delray Beach Community Redevelopment Agency (CRA) and three by Community Land Trust (CLT), 59 owner-occupied lessees, three (3) rental, and two (2) lease purchase p of the affordable rental units. With the implementation of the Workforce Housing ordinance, approximately 500 units will be included within the next five years. Actions planned to reduce lead-based paint hazards HUD lead based paint regulations are applicable to rehabilitation activities that are funded under the CDBG program. During FY 2015-2016, the City will continue to implement its housing related activities in a manner which assesses lead-based paint risk throughout the target area. When providing assistance under housing programs, the City consistently provides all clients and potential clients with the "Lead- Based Paint" pamphlet that describes hazards of lead-based paint. When lead is detected in items to be disturbed by rehab or on mouthable surfaces, the work-write up incorporates measures for contaminated areas. This involves qualified contractors using safe lead practices. After rehab is completed in such units, a clearance test is performed to ensure the home is lead-free. Actions planned to reduce the number of poverty-level families <div></div><div><div>The goals, objectives and actions outlined in the 2015-2019 Consolidated Plan and in this 2015-2016 Action Plan are intended, in all cases, to assist those currently living in poverty by providing them with resources to move out of poverty, or to assist those in danger of moving into Consolidated Plan DELRAY BEACH 103 OMB Control No: 2506-0117 (exp. 07/31/2015) poverty to remain out of poverty. ommunity development provides various programming efforts and initiatives aimed at reducing the number of poverty level families. Various partnerships with area social service and housing provider agencies greatly increase the effectiveness and efficiency of our commitment.</div><div></div><div>The 2013-2016 Local Housing Assistance Plan (LHAP) is currently is currently in the preparation phase for renewal for the next three years and due to The Florida Housing Finance Corporation in May 2016. The Plan is prepared by The LHAP includes local housing assistance strategies for utilizing SHIP funds, and local housing incentive strategies for affordable housing development. The City is unable to assess the extent to which its current housing policies and programs might assist in reducing the number of households with incomes below the poverty level.</div><div></div><div>The Delray -Sufficiency (FSS) Program serves as an anti-poverty tool. The program provides a holistic approach to service delivery that includes homeownership, adult education, vocational training, social and economic counseling, employment counseling and placement, medical screenings, and transportation assistance. A family-centered approach is utilized as well, so that the needs of each family are addressed. To date the program has assisted 22 families in obtaining homeownership. In addition, the DBHA applies for Section 8 rental assistance whenever HUD makes funds available.</div><div></div><div>Both the City and the DBHA follow HUD guidelines pertaining to Section 3, which require contractors working on projects funded with HUD dollars to be diligent in attempting to hire low-income persons. This has the potential of reducing poverty.</div><div></div><div><div>The City partners with the Achievement for Children and Families, a day care facility which also operates the Beacon Center at Village Academy and Pine Grove Elementary. Village Academy and Pine Grove are neighborhood schools located within the CDBG target area which offers extended day child care services, adult education, and other programs to assist low- income residents.</div></div></div> Actions planned to develop institutional structure Measurable strengths of the delivery system of housing and community development programs include the number of lenders and financial institutions participating in the Community Land Trust/ Purchase Assistance Program, as well as the number of foundations and non-profit agencies in the community actively participating in a variety of activities benefiting the community. Actions planned to enhance coordination between public and private housing and social service agencies The Neighborhood Resource Center which opened in August 2006, continues to uphold its mission by enriching the quality of life of City residents and promoting a sense of community through the delivery and connection of services that educate, develop financial management skills, and promote productive lifestyles. During program year 2015-16 the NRC office space will continue to serve as home to agencies such as the Delray Beach Community Land Trust, CROS Ministries/Caring Kitchen, Legal Aid of Palm Beach County, Goodwill Industries, Faith, Hope Love Charities, Inc. and Urban League of Palm Beach County as well as one (1) City funded Neighborhood Services staff position. The City is seeking to expand Consolidated Plan DELRAY BEACH 104 OMB Control No: 2506-0117 (exp. 07/31/2015) the NRC to provide additional services within the CDBG target area. The City will continue to utilize its unique network of neighborhood associations to foster communication between the City and the neighborhoods at the resident level. In doing so the Neighborhood Services Division can gain important feedback and citizen input from the residents themselves and overcome obstacles as they present themselves. Discussion: During the 2015-16 program year, the City of Delray Beach will continue to conduct random on-site monitoring visits to selected housing rehabilitation projects from the past 12-18 months. Additionally, the Division conducts on site visits to each public service subrecipient every other year or as necessary to ensure compliance with all federal regulations and City policies. In addition, all documentation pertaining to subrecipient activities and monitoring is retained at the Neighborhood Services Division. Files include site visit reporting, before and after condition assesments and evaluations of measurable results. Consolidated Plan DELRAY BEACH 105 OMB Control No: 2506-0117 (exp. 07/31/2015) Program Specific Requirements AP-90 Program Specific Requirements 91.220(l)(1,2,4) Introduction: The City under section AP-20 "Annual Goals and Objectives" have identified its targeted activities planned with respect to all CDBG funds expected to be available during the program year (including program income that will have been received before the start of the next program year). Unfortunately, the City does receive HOME/American Dream Downpayment Initiative (ADDI) or Emergency Shelter Grant (ESG) funds? Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% Consolidated Plan DELRAY BEACH 106 OMB Control No: 2506-0117 (exp. 07/31/2015) Discussion: One hundred percent of activities funded in the 2015-2016 Annual Action Plan focus on the City of core of the City. The City does not anticipate the receipt of any program income. Consolidated Plan DELRAY BEACH 107 OMB Control No: 2506-0117 (exp. 07/31/2015) Appendix - Alternate/Local Data Sources Consolidated Plan DELRAY BEACH 108 OMB Control No: 2506-0117 (exp. 07/31/2015) Executive Summary AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction The U.S. Department of Housing and Urban Development (HUD) requires that all Community Development Block Grant (CDBG) Program recipients develop an Annual Action Plan component of the five-year Consolidated Plan each year. The Plan serves as the application of funding for the CDBG program and describes the activities that will be undertaken during the next fiscal year. Activities are selected for funding in accordance with the priorities established in the 2015-2019 Consolidated Plan and in accordance with the primary objectives of the CDBG program which are to 1) create suitable living environments 2) provide decent housing and 3) create economic opportunities. 2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location.It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan. One key component of the CDBG Program is the Consolidated Plan, which is a planning document in -year period. The Consolidated Plan contains certain specific elements required by HUD estimated housing needs, homeless needs, other special housing needs, and non-housing community development needs. ty needs, describe the basis for assigning the priorities, set specific goals and objectives and describe how it plans to allocate funds to meet these identified needs. 3. Evaluation of past performance This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. As a CDBG entitlement City, Delray Beach receives funding under a formula allocation from HUD. The 2015. This increase in the number of entitlement jurisdictions throughout the nation without an accompanying increase in federal funding for the CDBG program. Annual Action Plan 1 2015 OMB Control No: 2506-0117 (exp. 07/31/2015) 4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan. The City of Delray Beach's City Commission delegates responsibility for the preparation of the Consolidated Plan to the Community Improvement Department/Neighborhood Services Division. The Neighborhood Services Division is responsible for administering the City's housing and neighborhood services programs and develops and manages most contracts with outside agencies and provides housing and social services to residents throughout the City. The City has adopted and follows a Citizen Participation Plan. 5. Summary of public comments This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan. As required by HUD, a Needs Assessment Meeting was held on May 28, 2015 at City Hall, 100 NW 1st Avenue, and on August 11, 2015 at City Hall, 100 NW 1st Avenue, to obtain citizen input. In addition to advertising the public hearings, neighborhood associations, public agencies and other interested parties were notified by flyer, website and email of the date, time, and location of the public hearing. The City also advertised that the plan was available for a 30 day public comment period from June 20, 2015 - July 21, 2015. 6. Summary of comments or views not accepted and the reasons for not accepting them Although the meetings allowed groups and individuals the opportunity to identify community housing and non-housing needs and to express their views, no comments were received at either public hearing. 7. Summary One hundred percent of the activities funded in the 2015-2016 Annual Action Plan focus on the City of Delray Beach's CDBG target area which encompasses the residential core of the City. Annual Action Plan 2 2015 OMB Control No: 2506-0117 (exp. 07/31/2015) profit housing providers; providers of social services, the newspaper and distributed through neighborhood Avenue Delray Beach, FL rant prepares titutions that may have been able to Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each g Community Improvement Neighborhood Services ary to ces Department/Agency As the Division that administers the Community Development Block Grant funds for the City of Delray Beach, Neighborhood Servi provide information. Two public meetings were conducted to introduce the inform of the process and collect information necess 3 Neighborhood Services Division can be reached in City Hall located at 100 NW 1st housing community needs; public housing authority and other representatives of various ins Consolidated Plan - Staff interacted with affilaites of local and county government, non determine the need for the Five Year Consolidated Plan. The meetings were advertised in Responsible Agencies Annual Action Plan Name 2015 Agency/entity responsible for preparing/administering the 1 Table 91.200(b) DELRAY BEACH Consolidated Plan Public Contact Information 05 Lead & Responsible Agencies Ferline F. Mesidort, Administrator of 7280. 0117 (exp. 07/31/2015) association contacts and sources. program and funding source. Agency Role - 243 - the Consolidated Plan. 33444 or via phone 561 Narrative (optional) CDBG Administrator - OMB Control No: 2506 - and non - PR 1. AP-10 Consultation 91.100, 91.200(b), 91.215(l) 1. Introduction Neighborhood Services Division staff developed the Consolidated Plan through analysis of demographic data, consultation with community groups and concerned citizens, meetings with individual contacts, consultation with public and private agencies, and discussions with other governmental agencies. Representatives of the agencies either attended meetings, or were contacted individually for input. public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l)) The Palm Beach County Continuum of Care is the countywide strategy (inclusive of Delray Beach) for meeting the needs of individuals and families who are homeless or at risk of becoming homeless. The Homeless Coalition of Palm Beach County is responsible for developing the Continuum of Care strategy based on information provided by the Continuum of Care Planning Committee. The Homeless Coalition -based Board with representatives from government, business, formerly homeless individuals, law enforcement, banking, housing, service providers, faith groups, education, veterans and health care. The Homeless Coalition oversees and coordinates the Continuum of Care Planning Committee and all its sub-committees. The Coalition collaborates with community task forces to make sure crucial data is included in the Continuum planning process. Delray Beach Housing Authority, Delray Beach Community Land Trust, Delray Beach Community Redevelopment Agency, CROS Ministries, Palm Beach Continuum of Care, Habitat for Humanity and Faith, Hope, Love Charities, Inc. were contacted and participated in a survey completed by residents in helping to identify proposed needs within the City. The results of the survey reflected the most necessary needs as demolition and clearance of blighted structures, owner-occupied rehabilitation assitance and an increase in youth and teen services. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. The Continuum of Care planning occurs through an inclusive process consisting of the Continuum of Care Planning Committee and the following subcommittees: the Bed and Gaps Committee, the HMIS (technology) Steering Committee, the Standards of Care Committee, the Mainstream Resources Committee, the Glades Homeless Committee, the Service Provider Network, the Emergency Shelter Annual Action Plan 4 2015 OMB Control No: 2506-0117 (exp. 07/31/2015) Grant Program Board (ESG), Consolidated Plan Committee, Discharge Planning Committee and Family Empowerment Committee (FEC). Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The Continuum of Care system begins with the Homeless Management Information System or HMIS, which includes a telephone hotline as well as a countywide computer database accessible to all service providers. The hotline is operated by the Center for Information & Crisis Services, which also refers to HMIS as CMIS (Client Management Information System). -in- was conducted by the Homeless Coalition in January 2014. The report showed 42 unsheltered homeless individuals in Delray Beach, or 4.4% of the total counted in the County. Eight (8) of the reported unsheltered homeless individuals were located within the 33444 zip code and CDBG target area. (Source: Palm Beach County Homeless Continuum of Care Point-in-Time Homeless County, Noon January 23, 2013 to Noon January 24, 2013). 2. Describe Agencies, groups, organizations and others who participated in the process entities Annual Action Plan 5 2015 OMB Control No: 2506-0117 (exp. 07/31/2015) Beach Community agency has participated in the Needs Assessment meeting and was sent ongoing relationship with HAbitat for Humanity. The The City has an ongoing relationship with the Delray Beach Housing Land Trust. The agency has participated in the Needs Assessment pated in the Needs Assessment meeting and was sent an assessment survey for completion.meeting and was sent an assessment survey for completion. The City has an ongoing relationship with the Delray 6 Habitat for Humanity of South Palm Beach County an assessment survey for completion. agencies were contacted and participated in the needs assessment meeting and survey process. Delray Beach Community Land Trust Authority. The agency has partici Delray Beach Housing Authority Housing Need AssessmentHousing Need AssessmentHousing Need Assessment Homeownership/Rental Public Housing Needs Identify any Agency Types not consulted and provide rationale for not consulting The City has an Annual Action Plan HousingHousing PHA 2015 Briefly describe how the Agency/Group/Organization was Briefly describe how the Agency/Group/Organization was Briefly describe how the Agency/Group/Organization was What section of the Plan was addressed by Consultation?What section of the Plan was addressed by Consultation?What section of the Plan was addressed by Consultation? consulted. What are the anticipated outcomes of the consulted. What are the anticipated outcomes of the consulted. What are the anticipated outcomes of the izations who participated consultation or areas for improved coordination?consultation or areas for improved coordination?consultation or areas for improved coordination? Agency/Group/Organization TypeAgency/Group/Organization TypeAgency/Group/Organization Type 0117 (exp. 07/31/2015) Agency/Group/OrganizationAgency/Group/OrganizationAgency/Group/Organization Agencies, groups, organ - OMB Control No: 2506 All partnering 2 Table 1 2 3 overlap with the goals of Goals in the Strategic Plan do not overlap with the goals of each 7 How do the goals of your Strategic Plan each plan? Other local / regional / federal planning efforts Other local/regional/state/federal planning efforts considered when preparing the Plan plan. Annual Action Plan 2015 Palm Beach County Continuum of Lead Organization 3 Table Care 0117 (exp. 07/31/2015) Name of Plan Narrative (optional) Continuum of Care - OMB Control No: 2506 applicable) (If ublic. The e Annual Plan, the City held a Needs Assessment Meeting on May 28, 2015 in City Hall's First Floor Conference Room to URL discuss the CDBG program and our funding sources. Through this meeting and a community survey ideas were solicited from the p comments All comments from the public were accepted 8 not accepted reasons Not applicable. and answered. of Summary and Summary of citizen participation process/Efforts made to broaden citizen participation received clarifying questions were asked about received to date. of receiving funds. the process of No comments Summary Numerous comments Annual Action Plan setting response/attendance attended. Unable to the number present. capture at this time meetings are well 2015 of The commission - Summarize citizen participation process and how it impacted goal There were 12 Summary attendance. persons in cond public hearing is scheduled for August 11, 2015. Outreach City Residents and Residents and 91.105, 91.200(c) of AgenciesAgencies Target City 0117 (exp. 07/31/2015) Citizen Participation Outreach Outreach Public Meeting Public Hearing 12 Participation of Mode In preparation of th - OMB Control No: 2506 Order Sort - AP 1. se 12 applicable) (If URL comments 9 not accepted reasons of Summary and received of Summary comments Citizen Participation Outreach Annual Action Plan response/attendance needs assessment survey to Approximately 80 2015 of completed the persons have Summary date. 4 Table Outreach residents/Target of Target City Area 0117 (exp. 07/31/2015) Outreach Internet Outreach of Mode - OMB Control No: 2506 Order Sort 3 Action Plan to address the priority needs The entitlement program rule is accordance with the approved Annual the amount of $ 408,124 during the next fiscal year which begins October 1, and goals and objectives identified. program. The City We do not anticipate any program income since no All CDBG funds are to be used in or year of Narrative Description 2015 to September 30, 2016. In addition to the annual allocation, the City will also have available unexpended funds from pri 10 that a grantee cannot have more than 1.5 times its annual allocation in its line of credit sixty days prior to the end of the al available CDBG funds for the program year to about $1,008,124. Expected Amount Available Reminder ConPlan 500,000 of $ Priority Table Expected Resources 408,124 Total: ffort in administering CDBG activities for the timely ependiture of funds. $ Amount Available Year 1 Annual Action Plan Resources Prior Year Resources: 0 2015 $ Expected projects have been funded to likely generate any program income. Program Income: 0 The City of Delray Beach anticipates the receipt of CDBG funds in $ Expected - 5 Table 91.220(c) (1, 2) Allocation: 408,124 Annual $ approximately $600,000. This brings the tot Uses of Funds Public Services Improvements Development Admin and Acquisition Economic 15 Expected Resources 0117 (exp. 07/31/2015) Planning Housing Public Source of - federal Funds public - OMB Control No: 2506 Priority Table makes every e Introduction Program CDBG - AP any that could address the needs in the plan. In conjunction with the CRA, time homebuyer through the City's homebuyer program. Two have g the number of ing rehabilitation projects, at least 3 of which will be committed to homeowners of how or housing objectives eds nty through the its jurisdiction. been sold to households at or below ction Academy. The program is designed for the students in the program to design and construct a s Eagle's Nest 2 They remain the agent os the Delray Beach COmmunity Redevelopment Agency owned Palm mes to the The Delray Beach Community Land Trust asset portfolio consists of 74 properties (57 owner Federal, State and Local resources will be utilized to provide direct If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the ne Explain how federal funds will leverage those additional resources (private, state and local funds), including a description A combination of CDBG and CRA funds will be used to fund the City's housing objectives. Manor Apartments (25 units) and the SW 12th Avenue Duplexes (10 units). There is a projection of two (2) newly constructed ho The City's primary focus over the next year will continue to be the development and maintenance of affordable housing within 120% of the area median income and two are remaining to be sold within the next four months. The City is currently researchin property has been set aside for the construction of affordable housing in partnership with the School Board of Palm Beach Cou Atlantic Park Sqaure Project and two new homes on NW 5th Avenue in partnership with New Urban Lighthouse, LLC as well a 11 assistance to eligible households, as well as to leverage private investment in the area. The City expects to receive funds f The City under its Neighborhood Stabilization Program has purchased eighteen properties; sixteen have Annual Action Plan - family residence (the "Eagle Nest House") to be sold to an eligible first 2015 At this time, it is too early to identify whenever possible. The City plans to accomplish approxiamtely 10 substantial hous It is always the intent of the City to leverage funds occupied units, 6 rental units and 11 vacant lots. r and one under construction. at or below 50% of the area median income. matching requirements will be satisfied Atlantic Community High School's Constru 0117 (exp. 07/31/2015) available units it currently owns. identified in the plan home under contract. s. from several source - OMB Control No: 2506 been built so fa Discussion - single Public Facility or Infrastructure Activities Homeowner Housing Rehabilitated: 10 Income Housing Businesses assisted: 30 Businesses Goal Outcome Indicator Benefit: 50 Households Assisted Household Housing Unit for Low/Moderate 12 Assisted CDBG: $240,282 CDBG: $61,218 CDBG: $25,000 CDBG: $81,624 Funding Addressed Needs Annual Goals and Objectives Geographic Annual Action Plan Area 91.420, 91.220(c)(3)&(e) 2015 Occupied Category Administration Housing Housing DevelopmentDevelopment Rehabilitation Community Community Program - Owner -- NonNon - 20 Annual Goals and Objectives End Year 2019 2019 2019 2019 Start Year 2015 2015 2015 2015 0117 (exp. 07/31/2015) Goals Summary Information Occupied Goal Name Administration Development Rehabilitation Public Service Goals Summary Economic Program - Goal Descriptions Owner - No Goals Found OMB Control No: 2506 Order Sort 6 Table - AP 1234 income families to whom the jurisdiction will provide ty does not These funds will be used for program management, coordination, monitoring, and evaluation of the CDBG program and the 2016 Annual Action Plan focus on the City of Delray Beach's The City through its provision of affordable housing anticipates helping This program is sing rehabilitation strategy funded by CDBG, up to four (4) under its State Housing Initiatives Partnership ed to keep an average of 15 units per year from becoming dilapidated and eventually lost to demolition. Unfortunately, the Ci rehabilitation strategy, up to fourteen (14) under RCMP and up to four (4) households under its purchase assistance strategy. 13 - overall administration of the Neighborhood Services Division. income, and moderate - Annual Action Plan funded in the 2015 2015 CDBG target area which encompassess the residential core of the City. One hundred percent of the households assisted and activities - income, lowaffordable housing as defined by HOME 91.215(b): Occupied Rehabilitation Economic Development Administration - Estimate the number of extremely low Public Service 0117 (exp. 07/31/2015) ten (10) households under its hou - Program Owner Goal Descriptions receive HOME funds. - OMB Control No: 2506 DescriptionDescriptionDescriptionDescription Goal NameGoal NameGoal NameGoal Name Goal Goal Goal Goal expect 7 Table 1 2 3 4 AP-35 Projects 91.220(d) Introduction The City of Delray Beach's priority needs objectives are as follows: # Project Name 1 PROGRAM ADMINISTRATION 2 HOUSING REHABILITATION 3 MICROENTERPRISE TECHNICAL ASSISTANCE 4 PUBLIC SERVICE Table 8 Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs The City of Delray Beach will continue providing funding for a variety of housing and community development projects and programs designed to meet the diverse needs of its citizens. Annual Action Plan 14 2015 OMB Control No: 2506-0117 (exp. 07/31/2015) ctivities benefit or program management, coordination, monitoring, reporting, evaluation and oversight. These costs are This project provides for the eligible costs associated with the administration of the city's CDBG program and neighborhood services division. Eligible administration costs include staff and related costs required All of the projects/activities assisted under the CDBG program are managed by the administrator. One subject to a statutory limitation of not more than 20% of the annual grant funds plus program income. CDBG target area which 2016 Annual Action Plan focus and all a 15 low to moderate income households within the target area - hundred percent of the activites funded in the 2015 encompassess the residential core of the City. Annual Action Plan Projects 2015 PROGRAM ADMINISTRATION Program Administration CDBG: $81,624 - 9/30/2016 extremely f 0117 (exp. 07/31/2015) type Project Summary Information from the proposed activities of families that will benefit 38 Projects Summary Estimate the number and Project Summary Needs Addressed Goals Supported - Project Name OMB Control No: 2506 Target Date Target Area Description Funding 9 Table - AP 1 , and evaluation of the CDBG income population is This project addresses building and code violations, interior and exterior building, electrical and plumbing ions and other services related to taff costs and related expenses required for outreach efforts for marketing the nton Boulevard (south), Boulevard (south), assisting owners, contractors and other entities who are participating in eligible rehabilitation activities.- The area contains approximately program, rehabilitation counseling, screening potential applicant households and structures, preparing 2016 through the owner This area includes the downtown business district and problems, health and safety issues, and the retrofit of special items for those with special needs. This 16 The boundaries of the CDBG target area extend from Lake Ida Road (north) to Linton - The majority of the City's minority and low The boundaries of the CDBG target area extend from Lake Ida Road (north) to Li program and the overall administration of the Neighborhood Services Division. - These funds will be used for program management, coordination, monitoring We estimate up to ten (10) households will be assisted during fiscal year 2015 family units. work specifications and bid packages, inspections, eligibility determinat e 728 acres that make up the residential core. - 4,384 dwelling units, including single family, duplex, and multi and from Interstate 95 (west) to U. S. 1 (east). and from Interstate 95 (west) to U. S. 1 (east). Annual Action Plan eight residential neighborhoods. 2015 occupied rehabilitation program. Occupied Rehabilitation HOUSING REHABILITATION project also provides for s concentrated within th CDBG: $240,282 9/30/2016 - - twentyOwner 0117 (exp. 07/31/2015) Estimate the number and type activities of families that will benefit Location DescriptionLocation Description from the proposed Planned Activities Needs Addressed Goals Supported - Project Name OMB Control No: 2506 Target Date Target Area Description Funding 2 We anticipate more with the businesses. We anticipate to serve the same or a higher number of businesses due to to increase exposure ctivities under this project would be to provide technical assistance such as market feasability, operations Presently, sixteen are in various stages of the planning to obtain funding to eligible microenterprise businesses to carry out an economic development CDBG target area extend from Lake Ida Road (north) to Linton Boulevard (south), and from Interstate 95 s a separate boundary area. The boundaries of the with the CRA to provide technical assistance to more than 30 technical assistance to eligible microenterprise businesses to carry out an economic 17 (west) to U. S. 1 (east). CDBG funds will be expended in the CDBG target area. ission approval). Projects are determined based on homeowner application. process (waiting list, eligibility phase and/or pending Comm This program is in partnership with the CRA which ha Annual Action Plan MICROENTERPRISE TECHNICAL ASSISTANCE In the past year, the City has partnered 2015 Economic Development development project. availability of funds. PUBLIC SERVICE and marketing. CDBG: $25,000 Public Service To provide project. A 0117 (exp. 07/31/2015) Estimate the number and type from the proposed activities of families that will benefit Location Description Planned ActivitiesPlanned Activities Needs AddressedNeeds Addressed Goals SupportedGoals Supported - Project NameProject Name OMB Control No: 2506 Target Date Target AreaTarget Area Description Funding 3 4 low families located within The boundaries of the CDBG target area extend from Lake Ida Road (north) to Linton Boulevard (south), The objective of the project is to improve and expand public service that address senior services, crime housing counseling, recreational services, tenant/landlord Activities under this objective will be used to improve and expand public service that address senior services, crime prevention, child care, youth services, fair housing counseling, recreational services, 18 - low, low and very - extremely d employment training. One hundred percent of funds spent will benefit and from Interstate 95 (west) to U. S. 1 (east). Annual Action Plan prevention, child care, youth services, fair counseling and employment training. 2015 tenant/landlord counseling an the CDBG target area. CDBG: $61,218 9/30/2016 0117 (exp. 07/31/2015) Estimate the number and type from the proposed activities of families that will benefit Location Description Planned Activities - OMB Control No: 2506 Target Date Description Funding AP-50 Geographic Distribution 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed Activities and programs funded focus on the area identified as the City of Delray Beach's CDBG target area which encompasses the residential core of the City. The boundaries of the CDBG target area extend from Lake Ida Road (north) to Linton Boulevard (south), and from Interstate 95 (west) to U. S. 1 (east). This area includes twenty-eight residential neighborhoods and the downtown business district. The majority of the City's minority and low-income population is concentrated within the 728 acres that make up the residential core. Geographic Distribution Target Area Percentage of Funds Table 10 - Geographic Distribution Rationale for the priorities for allocating investments geographically The City of Delray Beach is considered an Entitlement City and our entitlement is directly linked to the resources and services to areas with the highest concentration of poverty, blighted conditions, and economic problems. Discussion The area contains approximately 4,384 dwelling units, including single family, duplex, and multi-family units. Two (2) affordable housing projects, Allamanda Gardens, consisting of thirty-six single family unit and Swinton Gardens, an 11 unit single-family development, and four (4) workforce housing developments, Swinton Square consisting of 20 mixed-residential family units, Auburn Trace consisting of 264 mixed residential units, Village at Delray consisting of 192 mixed residential units, Village Square Phase 1 consisting of 144 mixed residential units located in the target area. Annual Action Plan 19 2015 OMB Control No: 2506-0117 (exp. 07/31/2015) Affordable Housing AP-55 Affordable Housing 91.220(g) Introduction Neighborhood Services staff developed the Action Plan through analysis of demographic data, consultation with residents, meeting with individual contacts, consultations with public and private agencies, and discussions with other governmental agencies. Representatives of the following agencies either attended meetings or were contacted individually for input: The Delray Beach Housing Authority, The Delray Beach Community Redevelopment Agency, Achievement Centers for Children and Families, CROS Ministries/ Caring Kitchen, The Palm Beach County Department of Housing and Community Development, Homeless Coalition for Palm Beach County, Delray Beach Community Land Trust, Legal Aid Society of Palm Beach County, Goodwill Industries; Faith, Hope Love Charity. All neighborhood association presidents from the CDBG target area were encouraged to attend meetings and participate in the Action Plan process. One Year Goals for the Number of Households to be Supported Homeless 0 Non-Homeless 9 Special-Needs 3 Total 12 Table 11 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 0 Rehab of Existing Units 9 Acquisition of Existing Units 0 Total 9 Table 12 - One Year Goals for Affordable Housing by Support Type Discussion The City will continue to have formal partnerships in place with many of the community partners listed above. Joint planning activities occur on an on-going basis to develop collaborative projects and programs and services provided by partner agencies and are directly involved in the monitoring and oversight of those programs and activities. Annual Action Plan 20 2015 OMB Control No: 2506-0117 (exp. 07/31/2015) Annual Action Plan 21 2015 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-60 Public Housing 91.220(h) Introduction The City works very closely with the Delray Beach Housing Authority (DBHA) which currently manages The DBHA is a public housing authority separately chartered under State law responsible to a Board of Directors. The Authority is governed by seven Commissioners, each appointed by the City Commission for a term of four years. The DBHA Board hires its own executive director, who is responsible for hiring, contracting and procurement, provision of services, review of proposed development sites, and comprehensive planning of the public housing authority. The DBHA submits a Public Housing Agency Five -Year and Annual Plan which details the housing for the next five years and their priorities (incorporated in this plan by reference). Actions planned during the next year to address the needs to public housing The City Commission has supported the DBHA in the past by providing funds for infrastructure improvements within the DBHA complex and providing funds to assist with the acquisition of property adjacent to the DBHA property for future expansion. Construction or demolition projects initiated by permitting and inspection process. One of the strengths of the DHBA is the longevity of its administrative personnel of more than 20 years and operations since 1973. The agency provides rental assistance programs; the Section 8 Choice Voucher Program and the Public Housing Program and a Family Self-Sufficiency Program as well. This reflects program continuity and stability. Actions to encourage public housing residents to become more involved in management and participate in homeownership The DBHA's Family Self-Sufficiency Program promotes employment and increased savings for families served through the Section 8 subsidized housing program. It also helps them to become economically independent, get jobs, further their education and eventually purchase a home. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance The City currently does not have a stand-alone public housing facility. Discussion The Delray Beach Housing Authority is an organization dedicated to improving the quality of life for low and moderate income families, and providing the opportunity for self-sufficiency by guaranteeing safe, quality housing. There is a definite need for additional public housing units in Delray Beach evident through the numerous call for affordable rental units and the needs assessment survey recently Annual Action Plan 22 2015 OMB Control No: 2506-0117 (exp. 07/31/2015) received. The DBHA's strategy for extending the supply of assisted housing include (a) applying for additional rental vouchers; (b) reducing public housing vacancies: (c) leveraging private/other public finds to create additional housing opportunities, and to acquire or build additional units and developments. Annual Action Plan 23 2015 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-65 Homeless and Other Special Needs Activities 91.220(i) Introduction Presently, the City partners with CROS Ministries which has operated the Caring Kitchen over twenty years. The agency provides food, energency services, advocacy, and long-term self-sufficiency. Palm Beach County also houses the Senator Philip D. Lewis Center to assist individuals who are homeless in Palm Beach County through outreach, assessment, and housing. Homeless Services staff assess individuals at the Lewis Center for Housing Focused Services and provide Case Management to homeless individuals in Transition. Services are prioritized to the most vulnerable homeless persons. Palm Beach County is transitioning services towards a Housing First philosophy in its practices. Individuals who are homeless in Palm Beach County. Services are prioritized utilizing the Service Prioritization Decision Assistance Tool (SPDAT). Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City will continue to partner with agencies like CROS Ministries to assist in furthering its mission to serve the hungry in Palm Beach County through community collaborations. The City continues to provide office and pantry space to CROS Ministries to provide the services referenced above. Through this partnership, an increase in service is anticipated. Addressing the emergency shelter and transitional housing needs of homeless persons Currently, the City refers persons requiring emergency shelter and transitional housing to the Senator Philip D. Lewis Center. To assist individuals who are homeless in Palm Beach County through outreach, assessment, and housing. Services are prioritized to the most vulnerable homeless persons. Palm Beach County is transitioning services towards a Housing First philosophy in its practices. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again There are currently several organizations within Palm Beach County that can assist in varying degrees to Annual Action Plan 24 2015 OMB Control No: 2506-0117 (exp. 07/31/2015) help homeless persons transition to permanent housing. The City will continue to refer persons requiring assistance to these agencies i.e, Sneator Phillip D. Lewis Center, The Lord's Place, Family Promise, etc. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. Through the various partnerships the City has, the avoidance of becoming homeless is greatly decreased. The City will continue to refer persons requiring assistance to the proper agencies specialized to assist. Discussion The City will continue to refer persons requiring emergency shelter and transitional housing to the Senator Philip D. Lewis Center. One year goals for the number of households to be provided housing through the use of HOPWA for: Short-term rent, mortgage, and utility assistance to prevent homelessness of the individual or family Tenant-based rental assistance Units provided in housing facilities (transitional or permanent) that are being developed, leased, or operated Units provided in transitional short-term housing facilities developed, leased, or operated with HOPWA funds Total Annual Action Plan 25 2015 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-75 Barriers to affordable housing 91.220(j) Introduction Housing affordability is a key component to the quality of life for the City's residents. Some obatacles that impede housing availability include low household income, lack of education, training, or jobs, cost of land and construction costs, lack of affordable housing stock, lack of affrodable rental units and lack of funding for housing programs. In recent years the City of Delray Beach has explored mechanisms to maintain and encourage production of affordable housing in recognition of quickly escalating real estate values. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment Eliminating barriers to affordability has been the primary objective of the Delray Beach Community Land Trust (DBCLT) program since its inception in 2006. In July 2006 of that year the City transitioned its First Time Homebuyer Program, which provided traditional down payment assistance and included a Sub- recipient Partnership Program with the DBCLT for the purpose of creating affordable homeownership opportunities. Over the years, through the Neighborhood Stabilization Program (NSP), partnerships with the Delray Beach Housing Authority has been key in the transfer of foreclosed properties. Discussion The City will continue to identify and reduce any barriers to affordable housing through increased communications with housing and non-profit housing providers within the industry. Annual Action Plan 26 2015 OMB Control No: 2506-0117 (exp. 07/31/2015) AP-85 Other Actions 91.220(k) Introduction The Action Plan is to be carried out through a network of public, private, and non-profit organizations, many of which participated in the public participation process. Neighborhood Services Division has been working with these agencies to construct affordable housing, improve neighborhoods, and establish services Actions planned to address obstacles to meeting underserved needs The City of Delray Beach will continue providing funding for a variety of housing and community development projects and programs designed to meet the diverse needs of its citizens. On an on-going basis the City is involved with numerous initiatives and has forged successful partnerships with key agencies to provide a wide array of services to residents in need. Actions planned to foster and maintain affordable housing A variety of affordable housing units have come on line within the designated target area over the past 10 years including two owner-occupied single family subdivisions, 175 new infill single family units, six CODA units: three owned by Delray Beach Community Redevelopment Agency (CRA) and three by Community Land Trust (CLT), 59 owner-occupied lessees, three (3) rental, and two (2) lease purchase ship of the affordable rental units. With the implementation of the Workforce Housing ordinance, approximately 500 units will be included within the next five years. Actions planned to reduce lead-based paint hazards HUD lead based paint regulations are applicable to rehabilitation activities that are funded under the CDBG program. During FY 2015-2016, the City will continue to implement its housing related activities in a manner which assesses lead-based paint risk throughout the target area. When providing assistance under housing programs, the City consistently provides all clients and potential clients with the "Lead-Based Paint" pamphlet that describes hazards of lead-based paint. When lead is detected in items to be disturbed by rehab or on mouthable surfaces, the work-write up incorporates measures for contaminated areas. This involves qualified contractors using safe lead practices. After rehab is completed in such units, a clearance test is performed to ensure the home is lead-free. Actions planned to reduce the number of poverty-level families Annual Action Plan 27 2015 OMB Control No: 2506-0117 (exp. 07/31/2015) Actions planned to develop institutional structure Measurable strengths of the delivery system of housing and community development programs include the number of lenders and financial institutions participating in the Community Land Trust/ Purchase Assistance Program, as well as the number of foundations and non-profit agencies in the community actively participating in a variety of activities benefiting the community. Actions planned to enhance coordination between public and private housing and social service agencies The Neighborhood Resource Center which opened in August 2006, continues to uphold its mission by enriching the quality of life of City residents and promoting a sense of community through the delivery and connection of services that educate, develop financial management skills, and promote productive lifestyles. During program year 2015-16 the NRC office space will continue to serve as home to agencies such as the Delray Beach Community Land Trust, CROS Ministries/Caring Kitchen, Legal Aid of Palm Beach County, Goodwill Industries, Faith, Hope Love Charities, Inc. and Urban League of Palm Beach County as well as one (1) City funded Neighborhood Services staff position. The City is seeking to expand the NRC to provide additional services within the CDBG target area. The City will continue to utilize its unique network of neighborhood associations to foster communication between the City and the neighborhoods at the resident level. In doing so the Neighborhood Services Division can gain important feedback and citizen input from the residents themselves and overcome obstacles as they present themselves. Discussion During the 2015-16 program year, the City of Delray Beach will continue to conduct random on-site monitoring visits to selected housing rehabilitation projects from the past 12-18 months. Additionally, the Division conducts on site visits to each public service subrecipient every other year or as necessary to ensure compliance with all federal regulations and City policies. In addition, all documentation pertaining to subrecipient activities and monitoring is retained at the Neighborhood Services Division. Files include site visit reporting, before and after condition assesments and evaluations of measurable results. Annual Action Plan 28 2015 OMB Control No: 2506-0117 (exp. 07/31/2015) Program Specific Requirements AP-90 Program Specific Requirements 91.220(l)(1,2,4) Introduction The City under section AP-20 "Annual Goals and Objectives" have identified its targeted activities planned with respect to all CDBG funds expected to be available during the program year (including program income that will have been received before the start of the next program year). Unfortunately, the City does receive HOME/American Dream Downpayment Initiative (ADDI) or Emergency Shelter Grant (ESG) funds. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% Annual Action Plan 29 2015 OMB Control No: 2506-0117 (exp. 07/31/2015) Discussion One hundred percent of activities funded in the 2015-2016 Annual Action Plan focus on the City of The City does not anticipate the receipt of any program income. Annual Action Plan 30 2015 OMB Control No: 2506-0117 (exp. 07/31/2015) Annual Action Plan 31 2015 OMB Control No: 2506-0117 (exp. 07/31/2015) CPMP Non-State Grantee Certifications Many elements of this document may be completed electronically, however a signature must be manually applied and the document must be submitted in paper form to the Field Office. This certification does not apply. This certification is applicable. NON-STATE GOVERNMENT CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide a drug-free workplace by: 1.Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2.Establishing an ongoing drug-free awareness program to inform employees about a.The dangers of drug abuse in the workplace; b.The grantee's policy of maintaining a drug-free workplace; c.Any available drug counseling, rehabilitation, and employee assistance programs; and d.The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3.Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4.Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will a.Abide by the terms of the statement; and b.Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5.Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; 6.Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted a.Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or b.Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7.Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. 1 Version 2.0 CPMP Non-State Grantee Certifications City of Delray Beach Anti-Lobbying -- To the best of the jurisdiction's knowledge and belief: 8.No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 9.If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 10.It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. Signature/Authorized Official Date Donald B. Cooper Name City Manager Title 100 NW 1 st Avenue Address Delray Beach, FL 33444 City/State/Zip 561-243-7280 Telephone Number CPMP Non-State Grantee Certifications 2 Version 2.0 City of Delray Beach This certification does not apply. This certification is applicable. Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan -- Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570) Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds -- It has complied with the following criteria: 11.Maximum Feasible Priority - With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 12.Overall Benefit - The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) 2 , 2 , 2 , (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 13.Special Assessments - It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate-income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force -- It has adopted and is enforcing: 14.A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 15.A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; CPMP Non-State Grantee Certifications 3 Version 2.0 City of Delray Beach Compliance With Anti-discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead-Based Paint -- Its activities concerning lead-based paint will comply with the requirements of part 35, subparts A, B, J, K and R, of title 24; Compliance with Laws -- It will comply with applicable laws. Signature/Authorized Official Date Donald B. Cooper Name City Manager Title 100 NW 1 st Avenue Address Delray Beach, FL 33444 City/State/Zip 561-243-7280 Telephone Number CPMP Non-State Grantee Certifications 4 Version 2.0 City of Delray Beach This certification does not apply. This certification is applicable. OPTIONAL CERTIFICATION CDBG Submit the following certification only when one or more of the activities in the action plan are designed to meet other community development needs having a particular urgency as specified in 24 CFR 570.208(c): The grantee hereby certifies that the Annual Plan includes one or more specifically identified CDBG-assisted activities, which are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available to meet such needs. Signature/Authorized Official Date Donald B. Cooper Name City Manager Title 100 NW 1 st Avenue Address Delray Beach, FL City/State/Zip 561-243-7280 Telephone Number CPMP Non-State Grantee Certifications 5 Version 2.0 City of Delray Beach This certification does not apply. This certification is applicable. Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance -- If the participating jurisdiction intends to provide tenant-based rental assistance: The use of HOME funds for tenant-based rental assistance is an essential element of the participating jurisdiction's consolidated plan for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing. Eligible Activities and Costs -- it is using and will use HOME funds for eligible activities and costs, as described in 24 CFR § 92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in § 92.214. Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing; Signature/Authorized Official Date Donald B. Cooper Name City Manager Title 100 NW 1 st Avenue Address Delray Beach, FL 33444 City/State/Zip 561-243-7280 Telephone Number CPMP Non-State Grantee Certifications 6 Version 2.0 City of Delray Beach This certification does not apply. This certification is applicable. HOPWA Certifications The HOPWA grantee certifies that: Activities -- Activities funded under the program will meet urgent needs that are not being met by available public and private sources. Building -- Any building or structure assisted under that program shall be operated for the purpose specified in the plan: 1.For at least 10 years in the case of assistance involving new construction, substantial rehabilitation, or acquisition of a facility, 2.For at least 3 years in the case of assistance involving non-substantial rehabilitation or repair of a building or structure. Signature/Authorized Official Date Donald B. Cooper Name City Manager Title 100 NW 1 st Avenue Address Delray Beach, FL 33444 City/State/Zip 561-243-7280 Telephone Number CPMP Non-State Grantee Certifications 7 Version 2.0 City of Delray Beach This certification does not apply. This certification is applicable. ESG Certifications I, , Chief Executive Officer of Error! Not a valid link., certify that the local government will ensure the provision of the matching supplemental funds required by the regulation at 24 CFR 576.51. I have attached to this certification a description of the sources and amounts of such supplemental funds. I further certify that the local government will comply with: 1.The requirements of 24 CFR 576.53 concerning the continued use of buildings for which Emergency Shelter Grants are used for rehabilitation or conversion of buildings for use as emergency shelters for the homeless; or when funds are used solely for operating costs or essential services. 2.The building standards requirement of 24 CFR 576.55. 3.The requirements of 24 CFR 576.56, concerning assurances on services and other assistance to the homeless. 4.The requirements of 24 CFR 576.57, other appropriate provisions of 24 CFR Part 576, and other applicable federal laws concerning nondiscrimination and equal opportunity. 5.The requirements of 24 CFR 576.59(b) concerning the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. 6.The requirement of 24 CFR 576.59 concerning minimizing the displacement of persons as a result of a project assisted with these funds. 7.The requirements of 24 CFR Part 24 concerning the Drug Free Workplace Act of 1988. 8.The requirements of 24 CFR 576.56(a) and 576.65(b) that grantees develop and implement procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted with ESG funds and that the address or location of any family violence shelter project will not be made public, except with written authorization of the person or persons responsible for the operation of such shelter. 9.The requirement that recipients involve themselves, to the maximum extent practicable and where appropriate, homeless individuals and families in policymaking, renovating, maintaining, and operating facilities assisted under the ESG program, and in providing services for occupants of these facilities as provided by 24 CFR 76.56. 10.The requirements of 24 CFR 576.57(e) dealing with the provisions of, and regulations and procedures applicable with respect to the environmental review responsibilities under the National Environmental Policy Act of 1969 and related CPMP Non-State Grantee Certifications 8 Version 2.0 City of Delray Beach authorities as specified in 24 CFR Part 58. 11.The requirements of 24 CFR 576.21(a)(4) providing that the funding of homeless prevention activities for families that have received eviction notices or notices of termination of utility services will meet the requirements that: (A) the inability of the family to make the required payments must be the result of a sudden reduction in income; (B) the assistance must be necessary to avoid eviction of the family or termination of the services to the family; (C) there must be a reasonable prospect that the family will be able to resume payments within a reasonable period of time; and (D) the assistance must not supplant funding for preexisting homeless prevention activities from any other source. 12.The new requirement of the McKinney-Vento Act (42 USC 11362) to develop and implement, to the maximum extent practicable and where appropriate, policies and protocols for the discharge of persons from publicly funded institutions or systems of care (such as health care facilities, foster care or other youth facilities, or correction programs and institutions) in order to prevent such discharge from immediately resulting in homelessness for such persons. I further understand that state and local governments are primarily responsible for the care of these individuals, and that ESG funds are not to be used to assist such persons in place of state and local resources. 13. standards for participation in a local Homeless Management Information System (HMIS) and the collection and reporting of client-level information. I further certify that the submission of a completed and approved Consolidated Plan with its certifications, which act as the application for an Emergency Shelter Grant, is authorized under state and/or local law, and that the local government possesses legal authority to carry out grant activities in accordance with the applicable laws and regulations of the U. S. Department of Housing and Urban Development. Signature/Authorized Official Date Donald B. Cooper Name City Manager Title 100 NW 1 st Avenue Address Delray Beach, FL 33444 City/State/Zip 561-243-7280 Telephone Number CPMP Non-State Grantee Certifications 9 Version 2.0 City of Delray Beach This certification does not apply. This certification is applicable. APPENDIX TO CERTIFICATIONS Instructions Concerning Lobbying and Drug-Free Workplace Requirements Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Drug-Free Workplace Certification 1.By signing and/or submitting this application or grant agreement, the grantee is providing the certification. 2.The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. 3.Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. 4.Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). 5.If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph three). 6.The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check if there are workplaces on file that are not identified here. The certification with regard to the drug-free workplace is required by 24 CFR part 21. Place Name Street City County State Zip 7.Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any CPMP Non-State Grantee Certifications 10 Version 2.0 City of Delray Beach controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: a.All "direct charge" employees; b.all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and c.temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). Note that by signing these certifications, certain documents must completed, in use, and on file for verification. These documents include: 1. Analysis of Impediments to Fair Housing 2. Citizen Participation Plan 3. Anti-displacement and Relocation Plan Signature/Authorized Official Date Donald B. Cooper Name City Manager Title 100 NW 1 st Avenue Address Delray Beach, FL 33444 City/State/Zip 561-243-7280 Telephone Number CPMP Non-State Grantee Certifications 11 Version 2.0 Submitted by Commissioner Katz- 08/11/15 Regular Commission Meeting Item 11.C. Submitted by Commissioner Katz- 08/11/15 Regular Commission Meeting Item 11.C. Submitted by Commissioner Katz- 08/11/15 Regular Commission Meeting Item 11.C. Submitted by Commissioner Katz- 08/11/15 Regular Commission Meeting Item 11.C. Submitted by Commissioner Katz- 08/11/15 Regular Commission Meeting Item 11.C. Submitted by Commissioner Katz- 08/11/15 Regular Commission Meeting Item 11.C.