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Res 56-15RESOLUTION NO. 56-15 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, APPROVING ACQUISITIONS WITH ED MORSE CADILLAC NOT TO EXCEED $30,000 FOR FISCAL YEAR 2015 FOR ACCIDENT/ COLLISION REPAIRS TO CITY VEHICLES, DECLARING BY A FOUR-FIFTHS AFFIRMATIVE VOTE THAT THE ACQUISITIONS FROM ED MORSE CADILLAC ARE IN THE BEST INTEREST OF THE CITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Risk Management Division utilizes an independent insurance adjuster for automobile damages as a result of property and casualty insurance claims; and WHEREAS, the independent insurance adjuster determines the amount the City will pay for auto body repair damages; and WHEREAS, Ed Morse Cadillac has agreed to complete repairs based at a cost not to exceed the cost estimate provided by the independent insurance adjuster; and WHEREAS, Ed Morse Cadillac is a local business; and WHEREAS, Ed Morse Cadillac , in accordance with Section 36.02(B) Method of Acquisition, Written Quotation Method of the City Code of Ordinances, has provided repair services for multiple vehicle collisions within the prices quoted by the City's independent insurance adjuster; and WHEREAS, prior fiscal year expenditures with Ed Morse Cadillac was $7,409.29; and WHEREAS, the cumulative multiple expenditures to date for Fiscal Year 2015 with Ed Morse Cadillac has reached $20,978.43; and WHEREAS, the City of Delray Beach Fleet Maintenance Department recognizes that multiple collision repair acquisitions have occurred over the course of the year, and will total over $25,000; and WHEREAS, exceeding this amount of spending requires prior Commission approval under Code of Ordinances, Chapter 36, Section 36.03(B), ".Multiple Aequisifions fvm Vendor Exceeding $25,000 in Array Fiscal Year",- and WHEREAS, City of Delray Beach Fleet Maintenance Department received Police vehicle 1903 with rear collision damage on May 26, 2015, and the preliminary repair appraisal received from Property Damage Appraisers, the independent insurance adjuster for automobile damages on June 6, 2015 quoted a repair cost of $1,613.13; and WHEREAS, City of Delray Beach Fleet Maintenance Department initially assigned the repair job for Police vehicle 1903, to Ed Morse Cadillac, and after dis-assembly substantial hidden damage was discovered beneath the -teat bumper; and WHEREAS, City of Delray Beach Fleet Maintenance Department received two supplemental repair appraisals from Property Damage Appraisers; one on June 8, 2015 awarding an additional $3,215.62 in repairs, for a total of $4,828.75, and a second one on June 24, 2015 awarding an additional $284.23 for a final total of $5,112.98; and WHEREAS, City of Delray Beach Fleet Maintenance Department seeks approval to make payment to Ed Morse Cadillac for repaits to Police vehicle 1903 in an amount of $5,112.98, and not to exceed $30,000 for Fiscal ,Year 2015, provided acquisitions ate m accordance with Section 36.02(B) Method of Acquisition, Written Quotation Method of the City Code of Ordinances; and WHEREAS, Section 36.02(c)(11) — Best Interest Acquisitions, of the City's Code of Ordinances provides that the City may acquire or contract for non --real property, goods or services without utilizing a Sealed Competitive Method or the Written Quotation Method where the City Commission declares by at least a four -fifth (4/5) affirmative vote that waiving the Sealed Competitive or the Written Quotation Method is in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. That the foregoing "WHEREAS" clauses are ratified and confirmed as being true and correct factual findings and are made a specific part of this Resolution. Section 2. The City Commission of the City of Delray Beach hereby declares, by a minimum four-fifths affirmative vote, that the waiving the City's Sealed Competitive Method or Written Quotations Procurement Method is in the best interest of the City at this time; and further declares that acquisitions with Ed Morse Cadillac, in accordance with City's Code of Ordinances Chapter 36, Section 36.03(B), "Multple Acquisitions from Vendor Exceeding x`25,000 in Aly .Fiscal Year", in the amount not to exceed Thirty Thousand 00/100 dollars ($30,000) for Fiscal Year 2015, is in the best interest of the City. Section. 3: This Resolution shall take effect immediately upon its adoption 2 Res No. 56-15 PASSED AND ADOPTED by the City Commission of the City of Delray Beach this the 3rd day of Sotember,.2015. YOR ATTEST: City Clerk Res No. 5615 Vehicle Evaluation 1903 -Collision Repairs The City Garage does everything within its' power to handle vehicle collision repairs as efficiently and expeditiously as it can, with a purpose to minimize vehicle down time while also being diligent to insure that the damaged vehicles' actual cash value justifies making repairs. We work closely with the collision repair shops and with the damage appraisal company to evaluate damaged vehicles to determine if the actual cash value of the vehicle justifies making repairs, or if the vehicle should be declared a total loss. The City Garage receives a subscription to the NADA Official Used Car Guide, a monthly publication, as a tool for determining vehicle values. Generally, the accepted industry threshold is greater than 70% of actual cash value in damage will warrant declaring the vehicle a total loss. In this case, vehicle #1903 was involved in a rear bumper collision on May 26, 2015. Our appraisal company, Property Damage Appraisers, gave an initial repair appraisal cost of $1,613.13 (attached) on June 6, 2015. Note that the NADA book value of this car, taken from the June 2015 NADA book (attached) was $6,675. Adding $10,273 for the up -fitting of Police lights, siren, graphics, window tint, and miscellaneous Police equipment brings the actual cash value of the car to $16,948. The initial repair appraisal of $1,613.13 is just 10% of the actual cash value of the car at the time of the appraisal. On June 8, 2015, after repairs to the car had begun, we received from Property Damage Appraisers a supplement (attached) to the repair appraisal, based on additional damage found to the body sub- structure once the damaged rear bumper was removed. These additional repairs covered by the supplement added $3,215.62 to the cost of the repairs, bringing the repair total to $4,828.75. A second supplement dated June 24, 2015 added $284.23 to the repair, bringing the final repair total to $5,112.98. This new total is still just 30% of the actual cash value of the car. Also consider that the cost of a new car would be $28,160 plus the $10,273 for up -fitting, resulting in a $38,433 replacement cost. CUSTOMER #: 107401 k-3- I \1 E D CITY OF DELRAY BEACH FLdihfiET MANT, 100 NW 1ST AVE DELRAY BEACH, FL 33444-2612 HOME:561-243-7332 CONT:561-243-7332 ED MORSE 128891 DELRAV BEACH INVOICE 2300 S. Federal Highway Delray Beach, FL 33483-3239 (561) 276-2441 PAGE 1 Toll Free: (800) 737-1182 IVIV 05911 BUS: 561-243-7000 CELL: SERVICE ADVISOR: WHITE LODI 22 IH.V; VF`IENlh 0­�.'­Vcfir' -ebexifula­o- O'%­of­-th'-e a. of is ar� and total cost of abor and pans, not to exceed $44.95, to the Repair Order. This charge represents costs and 01to the motor vehicle recr for miscellaneous shop Suppliesand warts disposal. Th. .,..f Florida requires a $1.00 fee State to be collected for each new tire and Y. PARTS AMOUNT 2920.48 GAS, OIL, LUBE 0 00 I UF'IIUNS: EQ Liter Q q 0-?, —� I MISC. CHARGES 302 27 in this Invoice and that you received lot had the opportunity to inspect) any replaced parts as requested by you. The vehicle is being returned to you in exchange for your payment of the Amount Due. in 1.50 (state b[es.4c0o3e.7ct1e8d , foans each new or remanufactured hatter, sold in the state [3.403.71851. TOTAL CHARGES 5013 75 115:09 10:40 08JUN15 30JUN15 SALES TAX 0 00 j PLEASE PAY THIS AMOUNT r LINE OPCODE TECH TYPE HOURS LIST NET TOTAL A REPAIR AS PER EST RT REAR BUMPER CL#1903 BODYEST REPAIR PER BODY SHOP EST 9958 CBM 1201.20 1201.20 1 6W7Z17K835ACP COVER 509.03 509.03 509.03 DLM,233681,74706 I F8AZ5411250AA EXT 78.25 78.25 78.25 DLM,233689,74707 1 GW235877,7ZS427840PANEL p�-13 2061.57 2061.57 2061.57 DLM,747A 32 REC'ENED B BODY PAINT �,ii , �T BODYPNT BODY PAINT- 114 qvLip 11i: C11 C= VT, on" So 12042 C BP 457.80 457.80 MISC PAINT AND MATERIALS CMAT 302.27 302.27 PARTS: 0.00 LABOR: 457.80 OTHER: 302.27 TOTAL LINE B: 760.07 YOU MAY RECEIVE A SURVEY FROM CADILLAC FOR THIS SERVICE VISIT. THIS SURVERY IS A MEANS CADILLAC USES TO GRADE THE SERVICE I HAVE PROVIDED TO YOU. IT IS MY REPORT CARD. IT IS NOT MEANT TO JUDGE CADILLAC OR THE PRODUCT. IF FOR ANY REASON YOU CAN NOT ANSWER THE SURVEY "COMPLETELY SATISFIEDO PLEASE CPT.T. MP. WARRANTY STATEMENT AND DISCLAIMER: PLEASE SEE THE DEALERSHIP'S LIMITED WARRANTY ON THE REVERSE SIDE OF THIS REPAIR INVOICE. By signing below, you acknowledge that you were notified of and authorized the Dealership to perform the services/repairs itemized 0­�.'­Vcfir' -ebexifula­o- O'%­of­-th'-e a. of is ar� and total cost of abor and pans, not to exceed $44.95, to the Repair Order. This charge represents costs and 01to the motor vehicle recr for miscellaneous shop Suppliesand warts disposal. Th. .,..f Florida requires a $1.00 fee State to be collected for each new tire and LABOR AMOUNT 1659.00 PARTS AMOUNT 2920.48 GAS, OIL, LUBE 0 00 SUBLET AMOUNT 132 00 MISC. CHARGES 302 27 in this Invoice and that you received lot had the opportunity to inspect) any replaced parts as requested by you. The vehicle is being returned to you in exchange for your payment of the Amount Due. in 1.50 (state b[es.4c0o3e.7ct1e8d , foans each new or remanufactured hatter, sold in the state [3.403.71851. TOTAL CHARGES 5013 75 ALL PARTS ARE NEW UNLESS UNLESS0 OTHERWISE INDICATED. LESS INSURANCE .00 SALES TAX 0 00 DATE CUSTOMER SIGNATURE AUTHORIZED DEALERSHIP REPRESENTATIVE SIGNATURE PLEASE PAY THIS AMOUNT r CUSTOMER COPY D691—erCAP 02006 ADP 1091081 SERVICE INVOICE TYPE 2 - 512C - "LIMITED WARRANTY" - FLORIDA - 9698023 CUSTOMER #: 107401 k-3- I \1 E D CITY OF DELRAY BEACH FLdihfiET MANT, 100 NW 1ST AVE DELRAY BEACH, FL 33444-2612 HOME:561-243-7332 CONT:561-243-7332 ED MORSE 128891 DELRAV BEACH INVOICE 2300 S. Federal Highway Delray Beach, FL 33483-3239 (561) 276-2441 PAGE 1 Toll Free: (800) 737-1182 IVIV 05911 BUS: 561-243-7000 CELL: SERVICE ADVISOR: WHITE LODI 22 IH.V; VF`IENlh 0­�.'­Vcfir' -ebexifula­o- O'%­of­-th'-e a. of is ar� and total cost of abor and pans, not to exceed $44.95, to the Repair Order. This charge represents costs and 01to the motor vehicle recr for miscellaneous shop Suppliesand warts disposal. Th. .,..f Florida requires a $1.00 fee State to be collected for each new tire and Y. PARTS AMOUNT 2920.48 GAS, OIL, LUBE 0 00 I UF'IIUNS: EQ Liter Q q 0-?, —� I MISC. CHARGES 302 27 in this Invoice and that you received lot had the opportunity to inspect) any replaced parts as requested by you. The vehicle is being returned to you in exchange for your payment of the Amount Due. in 1.50 (state b[es.4c0o3e.7ct1e8d , foans each new or remanufactured hatter, sold in the state [3.403.71851. TOTAL CHARGES 5013 75 115:09 10:40 08JUN15 30JUN15 SALES TAX 0 00 j PLEASE PAY THIS AMOUNT r LINE OPCODE TECH TYPE HOURS LIST NET TOTAL A REPAIR AS PER EST RT REAR BUMPER CL#1903 BODYEST REPAIR PER BODY SHOP EST 9958 CBM 1201.20 1201.20 1 6W7Z17K835ACP COVER 509.03 509.03 509.03 DLM,233681,74706 I F8AZ5411250AA EXT 78.25 78.25 78.25 DLM,233689,74707 1 GW235877,7ZS427840PANEL p�-13 2061.57 2061.57 2061.57 DLM,747A 32 REC'ENED B BODY PAINT �,ii , �T BODYPNT BODY PAINT- 114 qvLip 11i: C11 C= VT, on" So 12042 C BP 457.80 457.80 MISC PAINT AND MATERIALS CMAT 302.27 302.27 PARTS: 0.00 LABOR: 457.80 OTHER: 302.27 TOTAL LINE B: 760.07 YOU MAY RECEIVE A SURVEY FROM CADILLAC FOR THIS SERVICE VISIT. THIS SURVERY IS A MEANS CADILLAC USES TO GRADE THE SERVICE I HAVE PROVIDED TO YOU. IT IS MY REPORT CARD. IT IS NOT MEANT TO JUDGE CADILLAC OR THE PRODUCT. IF FOR ANY REASON YOU CAN NOT ANSWER THE SURVEY "COMPLETELY SATISFIEDO PLEASE CPT.T. MP. WARRANTY STATEMENT AND DISCLAIMER: PLEASE SEE THE DEALERSHIP'S LIMITED WARRANTY ON THE REVERSE SIDE OF THIS REPAIR INVOICE. By signing below, you acknowledge that you were notified of and authorized the Dealership to perform the services/repairs itemized 0­�.'­Vcfir' -ebexifula­o- O'%­of­-th'-e a. of is ar� and total cost of abor and pans, not to exceed $44.95, to the Repair Order. This charge represents costs and 01to the motor vehicle recr for miscellaneous shop Suppliesand warts disposal. Th. .,..f Florida requires a $1.00 fee State to be collected for each new tire and LABOR AMOUNT 1659.00 PARTS AMOUNT 2920.48 GAS, OIL, LUBE 0 00 SUBLET AMOUNT 132 00 MISC. CHARGES 302 27 in this Invoice and that you received lot had the opportunity to inspect) any replaced parts as requested by you. The vehicle is being returned to you in exchange for your payment of the Amount Due. in 1.50 (state b[es.4c0o3e.7ct1e8d , foans each new or remanufactured hatter, sold in the state [3.403.71851. TOTAL CHARGES 5013 75 ALL PARTS ARE NEW UNLESS UNLESS0 OTHERWISE INDICATED. LESS INSURANCE .00 SALES TAX 0 00 DATE CUSTOMER SIGNATURE AUTHORIZED DEALERSHIP REPRESENTATIVE SIGNATURE PLEASE PAY THIS AMOUNT r CUSTOMER COPY D691—erCAP 02006 ADP 1091081 SERVICE INVOICE TYPE 2 - 512C - "LIMITED WARRANTY" - FLORIDA - 9698023 Coversheet TO: Mayor and City Commissioners FROM: Randal Krejcarek, Environmental Services Director John Morgan, Interim Deputy Director Public Works Kevin G. Rumell, Fleet Superintendent THROUGH: Donald Cooper, City Manager DATE: August 4, 2015 Page 1 of 2 SUBJECT: AGENDA ITEM 8.D. - REGULAR COMMISSION MEETING OF SEPTEMBER 3, 2015 RESOLUTION NO. 56-15/ BEST INTEREST RESOLUTION - ED MORSE CADILLAC BACKGROUND The Fleet Division is requesting approval of Best Interest Resolution No. 56-15, to make payment to Ed Morse Cadillac in the amount of $5,112.98 for collision repairs made to Delray Beach Police Car #1903. Ed Morse Cadillac was assigned the collision repair job to Police Car 1903 on June 5, 2015 with an initial repair appraisal of $1,613.13. A subsequent appraisal supplement dated June 8, 2015 for hidden damages discovered after repairs had been initiated, included $3,215.62 in additional costs, bringing the repair total to $4,828.75. A second appraisal supplement dated June 24, 2015 included $284.23 in additional repair costs bringing the total repair cost to $5,112.98. To date this fiscal year, the City has paid Ed Morse Cadillac $20,978.43 for multiple collision repairs. Fleet Division is requesting approval of a Best Interest Resolution, to make payment to Ed Morse Cadillac for these repairs, in an amount that will not exceed $30,000.0 for this Fiscal year. This request for consideration is in compliance with the Code of Ordinances, Chapter 36, Section 36.02 (C)(11), "Best Interest Acquisitions". Summary of Attachments: Best Interest Resolution Ed Morse Cadillac Invoice 1903 Vehicle Evaluation PDA Appraisal 6-6-15 http://agendas.mydelraybeach.com/Bluesheet.aspx?ItemID=9444&MeetingID=575 10/1/2015 Coversheet Page 2 of 2 PDA S1 Supplement 6-8-15 PDA S2 Supplement 6-24-15 DISCUSSION Consider approval of Best Interest Resolution No. 56-15, authorizing payment to Ed Morse Cadillac for repairs to Police Car 1903, in the amount of $5,112.98. TIMING OF THE REQUEST To expedite payment of repair costs before close of the fiscal year, immediate approval is requested. FUNDING SOURCE Funding available from Fleet Acct. Code 501-3311-591-52.52. RECOMMENDATION Through a motion, approve Best Interest Resolution No. 56-15, authorizing payment to Ed Morse Cadillac for repairs to Police Car 1903, in the amount of $5,112.98. http://agendas.mydelraybeach.com/Bluesheet.aspx?ItemID=9444&MeetingID=575 10/1/2015 Date: Estimate ID: Estimate Version: Committed Profile ID: 6/6/2015 10:02 AM 9615060051 0 City of Delray PROPERTY DAMAGE APPRAISERS (PDA WEST PALM BEACH) PO BOX 6024, Lake Worth, FL 33466 (661) 3664888 Fax: (866) 764-1141 Email: pdawestpalmbeach@pdaorg.net *Not An Authorization For repair* Read disclaimers following appraisal calculations. Damage Assessed By: John Lilley Classification: Field Condition Code: Good Contact Date: 616/2015 Deductible: 0.00 File Number: 9816060051 Claim Number: 1903 Insured: CITY OF DELRAY BEACH Owner: CITY OF DELRAY BEACH Address: 100 NW 1ST AVE, DELRAY BEACH, FL 33444 Appraised For: ROBIN COX (661)243-7151 Mitchell Service: 910026 Description: 2009 Ford Crown Victoria Police Type of Loss: Collision Date Assigned 6/6/2016 Body Style: 4D Sod 114" WB Drive Train: 4.61. Jul 8 Gy] 4A RWD VIN: 2FAHP71V09X102603 License: XB7848 FL Mileage: 77,000 C MODIFIED REFINISH WITH FULL CLEAR COAT OEM/ALT: O Search Code: 981 Color: Marked REMOVE/INSTALL R Rear Combination Lamp Options: POWER WINDOW, POWER STEERING, POWER BRAKE, TILT STEERING COLUMN, FM RADIO REMOVE/REPLACE AUTO AIR CONDITION REFINISH Rear Bumper Cover Line Entry Labor Item Number Type 1 000881 BDY 2 3 REF 4 5 000869 BDY 6 AUTO BDY 7 900500 BDY 8 001784 BDY 9 AUTO BDY 10 003384 BDY 11 AUTO REF 12 900500 BDY ` 13 936012 14 936014 15 933006 FRM' 16 17 933036 FRM 18 AUTO REF 19 933006 BDY 20 AUTO ESTIMATE RECALL NUMBER: 0 610 612016 10:02:61 9816060061 Mitchell Data Version: OEM: MAY_16_V0604 Copyright (C) 1994 - 2015 Mitchell International Software Version: 7.1.177 All Rights Reserved Part Type/ Line Item Operation Description REPAIR R Quarter Outer Panel Existing Inc Stripe removal REFINISH/REPAIR R Quarter Outer Panel C MODIFIED REFINISH WITH FULL CLEAR COAT REMOVE/INSTALL R Quarter Exhaust Vent REMOVE/INSTALL Rear Bumper Cover REMOVE/REPLACE Quarter panel Decales Inc DUI REMOVE/INSTALL R Rear Combination Lamp OVERHAUL Rear Bumper Assy REMOVE/REPLACE Rear Bumper Cover REFINISH Rear Bumper Cover RE61OVE/REPLACE CAR COVER ADD'L COST Hazardous Waste Disposal ADD'L COST Flex Additive ADD'L OPR FRAME/RACK SET UP 10.00 ' Floor set-up ADD'L OPR SHEETMETAL PULL ADD'L OPR Clear Coat ADD'L OPR Restore Corrosion Protection ADD'L COST Paint/Materials ESTIMATE RECALL NUMBER: 0 610 612016 10:02:61 9816060061 Mitchell Data Version: OEM: MAY_16_V0604 Copyright (C) 1994 - 2015 Mitchell International Software Version: 7.1.177 All Rights Reserved Part Type/ Dollar Labor Part Number Amount Units Existing 8.019 C 2.2' Existing 0.2 #r INC # New 67.70 ' 1.0- 0.4 1.8 # 6W7Z 17K836 APTM 609.03 INC it C 2.8 New 10.00 ' 0.0' 3.00 ' 9.00 ` 1.0' 1.0' 1.6 10.00 ` 0.3' 166.00 - Page 1 of 4 Date: 61612016 10:02 AM Estimate to: 9816060061 Estimate Version: 0 Committed Labor Profile ID: City of Delray - Judgment Item # - Labor Note Applies C - Included in Clear Coat Calc r- CEG R&R Time Used For This Labor Operation The following collision repair facilities have agreed to perform repairs to vehicles and equipment owned and operated by the City of Delray Beach, at the prices quoted by the Appraiser assigned by PDA Property Damage Appraisers, with the complete understanding that no additional repairs are authorized without receiving approval and a supplement from the PDA Appraiser: Body Shop by Mike and Joe 782 SW 7th Ave., Delray Beach, FL Classic Auto Collision Corp. 445 NE 6th Ave., Delray Beach, FL Ed Morse Cadillac Collision Center 2300 S. Federal Hwy., Delray Beach, FL Garber Delray Buick GMC Collision Center 2400 S. Federal Hwy., Delray Beach, FL Master Auto Body 653 NE 5th Ave., Delray Beach, FL Estimate Totals ESTIMATE RECALL NUMBER: 06/06/201610:02:61 9816060061 Mitchell Data Version: OEM: MAY -16-V0604 Copyright (C) 1994 -2016 Mitchell International Software Version: 7.1.177 All Rights Reserved Page 2 of 4 Add'i Labor Sublet I. Labor Subtotals Units Rate Amount Amount Totals II. Part Replacement Summary Amount Body 11.7 42.00 10.00 0.00 601.40 Non -Taxable Parts 686.73 Refinish 6.6 42.00 0.00 0.00 273.00 Frame 2.0 42.00 0.00 0.00 84.00 Total Replacement Parts Amount 686.73 Non -Taxable Labor 868.40 Labor Summary 20.2 868.40 III. Additional Costs Amount IV. Adjustments Amount Taxable Costs 12.00 Insurance Deductible 0.00 Non -Taxable Costs 166.00 Customer Responsibility 0.00 Total Additional Costs 168.00 Paint Material Method: Rates Init Rate = 24.00 , Init Max Hours = 99.9, Addl Rate = 0.00 I. Total Labor: 868.40 II. Total Replacement Paris: 686.73 III. Total Additional Costs: 168.00 Gross Total: 1,613.13 IV. Total Adjustments: 0.00 Net Total: 1,613.13 ESTIMATE RECALL NUMBER: 06/06/201610:02:61 9816060061 Mitchell Data Version: OEM: MAY -16-V0604 Copyright (C) 1994 -2016 Mitchell International Software Version: 7.1.177 All Rights Reserved Page 2 of 4 Date: 61 612 016 10:02 AM Estimate ID: 9816060061 Estimate Version: 0 Committed Profile ID: City of Delray Point(s) of Impact 6 Right Rear Corner (P) Insurance Co: CITY OF DELRAY BEACH Address; 100 NW 1ST AVE DELRAY BEACH, FL 33444 Work Phone: (661) 243-7161 Inspection Site: Motorpool Delray, FL 33444 Inspection Date: 6/5/2016 Body Shop: MOTORPOOL DELRAY Address: 434 S SW INTON AVE DELRAY BEACH, FL 33444 Telephone: (561) 243-7332 Fax Phone: (661) 661-2726 This is not an authorization for repair. All costs of repairs are the sole responsibility of the vehicle owner, who must authorize all repairs. Failure to deliver a copy of this appraisal to the repair shop by the vehicle owner may result in out of pocket expense to the vehicle owner. Providing a copy of this appraisal is not an acceptance of coverage or liability and all issues of coverage or liability are to be determined by the insurance carrier. Deductibles may or may not be addressed or included in this appraisal. If applicable, the repairer should collect the deductible from the vehicle owner prior to the release of the repaired vehicle. ********************Supplement Procedure Notice********************* It is the repairer's responsibility to send notification of the supplement via fax or email to PDA (866-764-1141) or pdawestpalmbeach@pdaorg.net, including a statement whether the repairs have been halted on the vehicle. PDA will respond to your request within 24 hours. Please allow 48 hours to complete supplement processing from the date of request to ensure timely release of the vehicle This appraisal is subject to the complete review and approval by the assigning insurance company to assure accuracy, cost effectiveness, and that accepted industry repair standards are met. The insurance company listed has the right to accept or reject any part or all of this appraisal or make any changes they feel necessary. "Failure to use the insurance proceeds in accordance with the securityagreement, if any, could be a violation of § 812.014, Florida Statutes. If you have any questions, contact your lending institution." "Any person who knowingly and with intent to injure, defraud, or deceive any insurer files a statement of claim or an application containing any false, incomplete, or misleading information is guilty of a felony of the third degree." "This paragraph shall not apply to reinsurance contracts, reinsurance agreements, or reinsurance claims transactions. ESTIMATE RECALL NUMBER: 0 610 612016 10:02:51 9816060061 Mitchell Data Version: OEM: MAY_16_V0604 Copyright (G) 1994-2016 Mitchell international Page 3 of 4 Software Version: 7.1.177 All Rights Reserved Date: 6/6/2016 10:02 APA Estimate ID: 9816060061 Estimate Version: 0 Committed Profile ID: City of Delray ESTIMATE RECALL NUMBER: 06106/201610:02:61 9816060061 Mitchell Data Version: OEM: MAY_16_V0604 Copyright(C)1994- 2016 Mitchell International Page 4 of 4 Software Version: 7.1.177 All Rights Reserved Claim Number. 1903 PDA Assignment Number: 981-506-0051-0 Document Name: Rt rear damage - 4.JPG Remarks: Page 7 of 7 Date: 6/ 8/2015 04:47 PM Estimate ID: 9816060061 Estimate Version: 1 Supplement: 1(F F) 6/8/201604:44:34 PM Profile ID: City of Delray PROPERTY DAMAGE APPRAISERS (PDA WEST PALM BEACH) PO BOX 6024, Lake Worth, FL 33466 (561) 3664888 Fax: (866) 764-1141 Email: pdawestpalmbeach@pdaorg.net *Not An Authorization For repair* Read disclaimers following appraisal calculations. Damage Assessed By: John Lilley Supplemented By: John Lilley Classification: Field Condition Code: Good Contact Dale: 6/6/2016 Deductible: 0.00 File Number: 9816060061 Claim Number: 1903 Appraised For: ROBIN COX (661) 243-7161 Type of Loss: Collision Dale Assigned 6/6/2016 Insured: CITY OF DELRAY BEACH Owner: CITY OF DELRAY BEACH Address: 100 NW IST AVE, DELRAY BEACH, FL 33444 Mitchell Service: 910026 Description: 2009 Ford Crown Victoria Police Body Style: 4D Sed 114" WB Drive Train: 4.6L Inl8 Cy14A RWD VIN: 2FAHP71V09X102603 License: XB7848 FL Mileage: 77,000 OEM/ALT: O Search Code: 981 Color: Marked Options: POWER WINDOW, POWER STEERING, POWER BRAKE, TILT STEERING COLUMN, FM RADIO AUTO AIR CONDITION Line Entry Labor Line Item Part Type/ Dollar Labor Item Number Type Operation Description Part Number Amount Units S11 000881 BOY REMOVE/REPLACE R Quarter Outer Panel 6W7Z 6427840A 2,061.67 16.6 # S1 2 AUTO REF REFINISH R Quarter Panel Outside C Y4 S1 3 AUTO REF REFINISH R Add For Pillar C 0.6 S1 4 AUTO REF REFINISH R Quarter Panel Edge C 0.6 6 000869 BOY REMOVE/INSTALL R Quarter Exhaust Vent Existing INC #r 6 AUTO BOY REMOVERNSTALL Rear Bumper Cover INC # 7 900500 BDY REMOVE/REPLACE Quarter panel Decales Inc City Decals New 67.70 * 1.0- S1 8 000924 BOY REPAIR Rear Body Panel Existing 3.0'# St 9 REF REFINISH/REPAIR Rear Body Panel C 1.0' 10 MODIFIED REFINISH WITH FULL CLEAR COAT 5111 004078 BOY REPAIR Rear Body Floor Pan Existing 7.0'# 12 Inc R&I rear electronics S7 13 REF REFINISH/REPAIR Rear Body Floor Pan 16* S1 14 004079 BOY REMOVE/REPLACE R Rear Body Rear Side Rail F8AZ 6411260 AA 78.25 16 001784 BOY REMOVE/INSTALL R Rear Combination Lamp INC 16 AUTO BOY OVERHAUL Rear BumperAssy 0.6 # 17 003384 BOY REMOVE/REPLACE Rear Bumper Cover 6W7Z 17K836 APTM 609.03 INC # 18 AUTO REF REFINISH Rear Bumper Cover C 28 19 900600 BDY' REMOVE/REPLACE CAR COVER New 10.00' 0.0' 20 936012 ADD'L COST Hazardous Waste Disposal 3.00 * 21 936014 ADD'L COST Flex Additive 9.00 , S1 22 933006 FRM' ADD'L OPR FRAMEIRACK SET UP Y0• Si 23 933036 FRM ADD'L OPR SHEETMETAL PULL 30* 24 AUTO REF ADD'L OPR Clear Coat 22 ESTIMATE RECALL NUMBER: 06/06/201610:02:61 9816060061 Mitchell Data Version: OEM: MAY_16 V0604 Copyright(C)1994- 2016 Mitchell international Page 1 of 4 Software Version: 7.1.177 All Rights Reserved Date: 6/8/2016 04:47 PM Estimate to: 9816060051 Estimate Version: 1 Supplement: 1 IF F) 6/8/2016 04:44:34 PM Profile ID: City of Delray 26 933005 BDY ADD'L OPR Restore Corrosion Protection 10.00 ' 0.3' 26 AUTO ADD'L COST Paint/Materials 261.60 . - Judgment Item # - Labor Note Applies C - Included in Clear Coat Calc r - CEG R&R Time Used For This Labor Operation The following collision repair facilities have agreed to perform repairs to vehicles and equipment owned and operated by the City of Delray Beach, at the prices quoted by the Appraiser assigned by PDA Property Damage Appraisers, with the complete understanding that no. additional repairs are authorized without receiving approval and a supplement from the PDA Appraiser: Body Shop by Mike and Joe 782 SW 7th Ave., Delray Beach, FL Classic Auto Collision Corp. 445 NE 6th Ave., Delray Beach, FL Ed Morse Cadillac Collision Center 2300 S. Federal Hwy., Delray Beach, FL Garber Delray Buick GMC Collision Center 2400 S. Federal Hwy., Delray Beach, FL Master Auto Body 653 NE 5th Ave., Delray Beach, FL Estimate Totals ESTIMATE RECALL NUMBER: 0 610 612016 10:02:51 9816060061 Mitchell Data Version: OEM: MAY_15_VO604 Copyright (C) 1994 - 2016 Mitchell international Page 2 of 4 Software Version: 7.1.177 All Rights Reserved Add'l Labor Sublet 1. Labor Subtotals Units Rate Amount Amount Totals If. Part Replacement Summary Amount Body VA 42.00 10.00 0.00 1,160.80 Non -Taxable Parts 2,726.65 Refinish 10.9 42.00 0.00 0.00 467.80 Frame 6.0 42.00 0.00 0.00 210.00 Total Replacement Parts Amount 2,726.66 Non -Taxable Labor 1,828.60 Labor Summary 43.3 1,828.60 III. Additional Costs Amount IV. Adjustments Amount Taxable Costs 1200. Insurance Deductible 0.00 Non -Taxable Costs 261.60 Customer Responsibility 0.00 Total Additional Costs 273.60 Paint Material Method: Rates Init Rate = 24.00 , [nit Max Hours = 99.9, Addl Rate = 0.00 I. Total Labor: 1,828.60 If. Total Replacement Parts: 2,726.66 III. Total Additional Costs: 273.60 Gross Total: 4,828.76 ESTIMATE RECALL NUMBER: 0 610 612016 10:02:51 9816060061 Mitchell Data Version: OEM: MAY_15_VO604 Copyright (C) 1994 - 2016 Mitchell international Page 2 of 4 Software Version: 7.1.177 All Rights Reserved Date: 6/8/2015 04:47 PM MOTORPOOL DELRAY Estimate ID: 9815060061 434 S SWINTON AVE Estimate Version: 1 DELRAY BEACH, FL 33444 Supplement: 1 IF F) 618/2016 04:44:34 PM Profits ID: City of Delray Fax Phone: IV. Total Adjustments: 0.00 Net Total: 4,828.76 Less Original Net Total: 1,613.13 Net Supplement Amount: 3,216.62 S1: John Lilley 3,216.62 Point(s) of Impact 6 Right Rear Corner (P) Insurance Co: CITY OF DELRAY BEACH Address: 100 NW 1ST AVE DELRAY BEACH, FL 33444 Work Phone: (561)243-7161 Inspection Site: Motorpool Delray, FL 33444 Inspection Date: 6/6/2016 Body Shop: MOTORPOOL DELRAY Address: 434 S SWINTON AVE DELRAY BEACH, FL 33444 Telephone: (661)243-7332 Fax Phone: (661)561-2726 This is not an authorization for repair. All costs of repairs are the sole responsibility of the vehicle owner, who must authorize all repairs. Failure to deliver a copy of this appraisal to the repair shop by the vehicle owner may result in out of pocket expense to the vehicle owner. Providing a copy of this appraisal is not an acceptance of coverage or liability and all issues of coverage or liability are to be determined by the insurance carrier. ******************************Notice*********************************• Deductibles may or may not be addressed or included in this appraisal. If applicable, the repairer should collect the deductible from the vehicle owner prior to the release of the repaired vehicle. ********************Supplement Procedure It is the repairer's responsibility to send notification of the supplement via fax or email to PDA (866-764-1141) or pdawestpalmbeach@pdaorg.net, including a statement whether the repairs have been halted on the vehicle. PDA will respond to your request within 24 hours. Please allow 48 hours to complete supplement processing from the date of request to ensure timely release of the vehicle This appraisal is subject to the complete review and approval by the assigning insurance company to assure accuracy, cost effectiveness, and that accepted industry repair standards are met. The insurance company listed has the right to accept or reject any part or all of this appraisal or make any changes they feel necessary. "Failure to use the insurance proceeds in accordance with the securityagreement, if any, could be a violation of § 812.014, Florida Statutes. If you have any questions, contact your lending ESTIMATE RECALL NUMBER: 06106/201610:02:61 9816060061 Mitchell Data Version: OEM: MAY_76_V0604 Copyright (C) 1994-2016 Mitchell International Page 3 of 4 Software Version: 7.1.177 All Rights Reserved Date: 6/8/2016 04:47 PPA Estimate ID: 9816060061 Estimate Version: 1 Supplement: 1(F F) 6/ 8/201604:44:34 PM Profile ID: City of Delray institution." "Any person who knowingly and with intent to injure, defraud, or deceive any insurer files a statement of claim or an application containing any false, incomplete, or misleading information is guilty of a felony of the third degree." "This paragraph shall not apply to reinsurance contracts, reinsurance agreements, or reinsurance claims transactions. ESTIMATE RECALL NUMBER: 06/06/2016 10:02:61 9816060061 Mitchell Data Version: OEM: MAY_16_V0604 Copyright(C)1994- 2016 Mitchell International Page 4 of 4 Software Version: 7.1.177 All Rights Reseed Date: 6/8/2016 04:47 PM Estimate ID: 9816060061 Estimate Version: 1 Supplement: 1 (F F) 6/8/2016 04:44:34 PM Profile ID: City of Delray PROPERTY DAMAGE APPRAISERS (PDA WEST PALM BEACH) PO BOX 6024, Lake Worth, FL 33466 (661) 3664888 Fax: (866) 764-1141 Email: pdawestpalmbeach@pdaorg.net Supplement Delta Report Comparison of Estimate 9816060061 Supplement 0 and Supplement 1 Damage Assessed By: John Lilley Supplemented By: John Lilley Insured: CITY OF DELRAY BEACH Owner: CITY OF DELRAY BEACH Vehicle Description: 2008 Ford Crown Victoria Police Line Labor Line Item Dollar Labor CEG Item Type Operation Description Part Type Amount Units Unit Changed Entries 6 BOY REMOVE/INSTALL R Quarter Exhaust Vent Existing 0.2 0.2 6 BOY REMOVE/INSTALL R Quarter Exhaust Vent Existing INC < 0.2 8 BDY REMOVEIINSTALL R Rear Combination Lamp 0.4 0.4 16< BDY REMOVEIINSTALL R Rear Combination Lamp INC < 0.4 9 BOY OVERHAUL Rear Bumper Assy 1.8 1.8 16< BOY OVERHAUL Rear Bumper Assy 0.6 < 1.8 16 FRM ADD'L OPR FRAMEIRACK SET UP 1,0+ S1 22< FRM ADD'L OPR FRAME/RACK SET UP 2,0-< 17 FRM ADD'L OPR SHEETMETAL PULL 1,0* S1 23< FRM ADD'L OPR SHEETMETAL PULL 3.0`< 18 REF ADD'L OPR Clear Coat 1,6 24< REF ADD'LOPR Clear Coat 2,2 < 20 ADD'L COST PalntRdaterials 166.00 0.0 26< ADD'L COST Paint/Materlals 261.60 `< 0.0 Deleted Entries 1 BOY REPAIR R Quarter Outer Panel Existing 8.0' 16.6 2 Inc Stripe removal 0.0 3 REF REFINISH/REPAIR R Quarter Outer Panel C 2,2* 2,4 16 Floorset-up 0.0 Added Entries S11 BOY REMOVE/REPLACE R Quarter Outer Panel 6W7Z 6427840A 2,061.67 16.6 16.6 St 2 REF REFINISH R Quarter Panel Outside C 2.4 2.4 81 3 REF REFINISH R Add For Pillar C 0.6 0.6 S1 4 REF REFINISH R Quarter Panel Edge C 0.6 0.6 81 8 BOY REPAIR Rear Body Panel Existing 3.0` 6.6 Si 9 REF REFINISH/REPAIR Rear Body Panel C 1.0' 2.0 5111 BOY REPAIR Rear Body Floor Pan Existing 7.0` 8.0 12 Inc R&I rear electronics 0.0 8113 REF REFINISHIREPAIR Rear Body Floor Pan 1.6` 2.0 S1 14 BOY REMOVEIREPLACE R Rear Body Rear Side Rall F8AZ 6411260 AA 78.26 0.0 Global Changes No Deductible, Customer Responsibility, Labor Rate, or Part Adjustment changes were made. ESTIMATE RECALL NUMBER: 6161201610;02;61 9816060061 Software Version: 7.1.177 Copyright(C)1994- 2016 Mitchell International All Rights Reserved Page 1 of 2 Date: 6/8/2016 04:47 PM Estimate ID: 9816060061 Estimate Version: 1 Supplement: 1 (F F) 6/8/2016 04:44:34 PM Profile ID: City of Delray Amount Original Estimate: 1,613.13 Supplement 1 3,216.62 Net Supplement Amount 3,216.62 Net Total 4,828.76 Program Calc Versions Data Versions Supp 0 7.1.177 MAY _16V0604 Supp 1 7.1.177 MAY 16_ V0604 ESTIMATE RECALL NUMBER: 616/201610:02:61 9816060061 Software Version: 7.1.177 Copyright(C)1994- 2016 Mitchell International Page 2 of 2 All Rights Reserved Claim Number: 1903 PDA Assignment Number; 981-506-0051-1 Document Name: Rear body damage.jpg Remarks: Document Name: Rt qtr damage.jpg Remarks: Page 1 of 3 Claim Number: 1903 PDA Assignment Number: 981-506 0051-1 Document Name: Rt rear floor - 2.jpg Remarks: Page 3 of 3 Date: 6/24/2015 02:20 PM Estimate ID: 9815060051 Estimate Version: 2 Supplement: 2 (F F) 6/24/2015 02:20:12 Profile ID: City of Delray PROPERTY DAMAGE APPRAISERS (PDA WEST PALM BCH) PO BOX 6024, Lake Worth, FL 33466 (561)366-4888 Fax: (866)764-1141 Email: pdawestpalmbeach@pdaorg.net *Not An Authorization For repair* Read disclaimers following appraisal calculations. Damage Assessed By: John Lilley Supplemented By: JOHN CERULLI Classification: Field Condition Code: Good Contact Date: 6/5/2015 Deductible: 0.00 File Number: 9815060051 Claim Number: 1903 Appraised For: ROBIN COX (561) 243-7151 Insured: CITY OF DELRAY BEACH Owner. CITY OF DELRAY BEACH Address: 100 NW 1ST AVE, DELRAY BEACH, FL 33444 Mitchell Service: 910026 Description: 2009 Ford Crown Victoria Police Type of Loss: Collision Date Assigned 6/5/2015 Body Style: 4D Sed 114" WB Drive Train: 4.6L Inj 8 Cyl 4A RWD VIN: 2FAHP71V09X102503 License: XB7848 FL Mileage: 77,000 REMOVE/REPLACE Back Window Reveal Moulding OEM/ALT: O Search Code: 981 Color: Marked REFINISH R Quarter Panel Outside Options: POWER WINDOW, POWER STEERING, POWER BRAKE, TILT STEERING COLUMN, FM RADIO REFINISH AUTO AIR CONDITION SI 6 AUTO REF Line Item Entry Labor Number Type Operation Line Item Description S2 1 002425 BOY REMOVE/REPLACE R Frt Rocker Moulding S22 000092 BOY REMOVE/REPLACE Back Window Reveal Moulding S1 3 000881 BOY REMOVE/REPLACE R Quarter Outer Panel SI 4 AUTO REF REFINISH R Quarter Panel Outside S1 5 AUTO REF REFINISH R Add For Pillar SI 6 AUTO REF REFINISH R Quarter Panel Edge 7 000869 BOY REMOVE/INSTALL R Quarter Exhaust Vent 8 AUTO BOY REMOVE/INSTALL Rear Bumper Cover 9 900500 BDY* REMOVE/REPLACE Quarter panel Decales Inc City Decale S1 10 000924 BDY REPAIR Rear Body Panel SI 11 REF REFINISH/REPAIR Rear Body Panel 12 MODIFIED REFINISH WITH FULL CLEAR COAT S1 13 004078 BDY REPAIR Rear Body Floor Pan 14 Inc R&I rear electronics S1 15 REF REFINISH/REPAIR Rear Body Floor Pan 51 16 004079 BDY REMOVE/REPLACE R Rear Body Rear Side Rail 17 001784 BDY REMOVE/INSTALL R Rear Combination Lamp 18 AUTO BDY OVERHAUL Rear Bumper Assy 19 003384 BDY REMOVE/REPLACE Rear Bumper Cover 20 AUTO REF REFINISH Rear Bumper Cover 21 900500 BDY* REMOVE/REPLACE CAR COVER 22 936012 ADD'L COST Hazardous Waste Disposal 23 936014 ADD'L COST Flex Additive ESTIMATE RECALL NUMBER: 06/06/2015 10:02:51 9815060051 Mitchell Data Version: OEM: JUN_15_V Copyright (C) 1994 - 2015 Mitchell International Software Version: 7.1.178 All Rights Reserved Part Type/ Dollar Labor Part Number Amount Units 1W7Z 5410176 AAA 139.78 0.3 # F2MY 5442404 A 131.85 6W7Z 5427840 A 2,061.57 15.5 # C 2.4 C 0.5 C 0.5 Existing INC #r INC # New 67.70 * 1.0* Existing 3.0*# C 1.0* Existing 7.0*# 1.5* F8AZ 5411250 AA 78.25 INC 0.6 # 6W7Z 17KS35 APTM 509.03 INC # C 2.8 New 10.00 * 0.0- 3.00 * 9.00 * Page 1 of 4 S124 933006 FRM* ADD'L OPR FRAME/RACK SET UP S1 25 933036 FRM ADD'L OPR SHEETMETAL PULL 26 AUTO REF ADDT OPR Clear Coat 27 933005 BOY ADDT OPR Restore Corrosion Protection 28 AUTO ADDT COST Paint/Materials * - Judgment Item # - Labor Note Applies C - Included in Clear Coat Calc r - CEG R&R Time Used For This Labor Operation Date: 6/24/2015 02:20 PM Estimate ID: 9815060051 Estimate Version: 2 Supplement: 2 (F F) 6/24/2015 02:20:12 Profile to: City of Delray 2.0- .0*3.0*2.2 I. Labor Subtotals Units Rate 3.0- Amount Totals 2.2 Part Replacement Summary 10.00 * 0.3* Body 27.7 42.00 261.60 * The following collision repair facilities have agreed to perform repairs to vehicles and equipment owned and operated by the City of Delray Beach, at the prices quoted by the Appraiser assigned by PDA Property Damage Appraisers, with the complete understanding that no additional repairs are authorized without receiving approval and a supplement from the PDA Appraiser: Body Shop by Mike and Joe 782 SW 7th Ave., Delray Beach, FL Classic Auto Collision Corp. 445 NE 6th Ave., Delray Beach, FL Ed Morse Cadillac Collision Center 2300 S. Federal Hwy., Delray Beach, FL Garber Delray Buick GMC Collision Center 2400 S. Federal Hwy., Delray Beach, FL Master Auto Body 653 NE 5th Ave., Delray Beach, FL Estimate Totals Add'I Labor Sublet I. Labor Subtotals Units Rate Amount Amount Totals H. Part Replacement Summary Amount Body 27.7 42.00 10.00 0.00 1,173.40 Non -Taxable Parts 2,998.18 Refinish 10.9 42.00 0.00 0.00 457.80 Frame 5.0 42.00 0.00 0.00 210.00 Total Replacement Parts Amount 2,998.18 Non -Taxable Labor 1,841.20 Labor Summary 43.6 1,841.20 III. Additional Costs Amount IV. Adjustments Amount Taxable Costs 12.00 Insurance Deductible 0.00 Non -Taxable Costs 261.60 Customer Responsibility 0.00 Total Additional Costs 273.60 Paint Material Method: Rates Init Rate = 24.00 , Init Max Hours = 99.9, Addl Rate = 0.00 I. Total Labor: 1,841.20 II. Total Replacement Parts: 2,998.18 III. Total Additional Costs: 273.60 Gross Total: 5,112.98 ESTIMATE RECALL NUMBER: 06/06/2015 10:02:51 9815060051 Mitchell Data Version: OEM: JUN_15—V Copyright (C) 1994 - 2015 Mitchell International Page 2 of 4 Software Version: 7.1.178 All Rights Reserved Date: 6/24/2015 02:20 PM Estimate 10: 9815060051 Estimate Version: 2 Supplement: 2 (F F) 6/24/2015 02:20:12 Profile ID: City of Delray IV. Total Adjustments: 0.00 Net Total: 5,112.98 Less Original Net Total: 1,613.13 Net Supplement Amount: 3,499.85 51: John Lilley 3,215.62 S2: JOHN CERULLI 284.23 Point(s) of Impact 5 Right Rear Corner (P) Insurance Cc: CITY OF DELRAY BEACH Address: 100 NW 1ST AVE DELRAY BEACH, FL 33444 Work Phone: (561) 243-7151 Inspection Site: Motorpool Delray, FL 33444 Inspection Date: 6/5/2015 Body Shop: MOTORPOOL DELRAY Address: 434 S SWINTON AVE DELRAY BEACH, FL 33444 Telephone: (561) 243-7332 Fax Phone: (561) 561-2725 zzz*zzzzzz*zzzzzz*zzzzzzzzzzzzNoticezzzzzzzzzzzzzzzz**********zzzzzzzz This is not an authorization for repair. All costs of repairs are the sole responsibility of the vehicle owner, who must authorize all repairs. Failure to deliver a copy of this appraisal to the repair shop by the vehicle owner may result in out of pocket expense to the vehicle owner. Providing a copy of this appraisal is not an acceptance of coverage or liability and all issues of coverage or liability are to be determined by the insurance carrier. zzzzzzzzzzzzzzzzzzzzzzz*zz*z**Noticezzzzzzzzzzzzzzzzzzzzzzzzzzzzzzz*zz Deductibles may or may not be addressed or included in this appraisal. If applicable, the repairer should collect the deductible from the vehicle owner prior to the release of the repaired vehicle. ********************Supplement Procedure Notice********************* It is the repairer's responsibility to send notification of the supplement via fax or email to PDA (866-764-1141) or pdawestpalmbeach©pdaorg.net, including a statement whether the repairs have been halted on the vehicle. PDA will respond to your request within 24 hours. Please allow 48 hours to complete supplement processing from the date of request to ensure timely release of the vehicle zzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzNotice***zzzzzzzzzzzzzzzzzzzzzzzzzzzzz This appraisal is subject to the complete review and approval by the assigning insurance company to assure accuracy, cost effectiveness, and that accepted industry repair standards are met. The insurance company listed has the right to accept or reject any part or all of this appraisal or make any changes they feel necessary. "Failure to use the insurance proceeds in accordance with the securityagreement, if any, could be a violation of § 812.014, Florida Statutes. If you have any questions, contact your lending institution." "Any person who knowingly and with intent to injure, defraud, or deceive any insurer files a statement of claim or an application containing any false, incomplete, or misleading ESTIMATE RECALL NUMBER: 06/06/2015 10:02:51 9815060051 Mitchell Data Version: OEM: JUN 15 V Copyright (C) 1994 - 2015 Mitchell International Page 3 of 4 Software Version: 7.1.178 All Rights Reserved Date: 6/24/2015 02:20 PM Estimate ID: 9815060051 Estimate Version: 2 Supplement: 2 (F F) 6/24/2015 02:20:12 Profile ID: City of Delray information is guilty of a felony of the third degree." "This paragraph shall not apply to reinsurance contracts, reinsurance agreements, or reinsurance claims transactions. ESTIMATE RECALL NUMBER: 06/06/2015 10:02:51 9815060051 Mitchell Data Version: OEM: JUN -15_V Copyright (C) 1994 - 2015 Mitchell International Page 4 of 4 Sofhvare Version: 7.1.178 All Rights Reserved Date: 6/24/2015 02:20 PM Estimate 1D: 9815060051 Estimate Version: 2 Supplement: 2 (F F) 6/24/2015 02:20:12 Profile ID: City of Delray PROPERTY DAMAGE APPRAISERS (PDA WEST PALM BCH) PO BOX 6024, Lake Worth, FL 33466 (561) 366-4888 Fax: (866) 764-1141 Email: pdawestpaimbeach@pdaorg.net Supplement Delta Report Comparison of Estimate 9815060051 Supplement 1 and Supplement 2 Damage Assessed By: John Lilley Supplemented By: JOHN CERULLI Insured: CITY OF DELRAY BEACH Owner: CITY OF DELRAY BEACH Vehicle Description: 2009 Ford Crown Victoria Police Line Labor Line Item Item Type Operation Description Dollar Labor CEG Part Type Amount Units Unit Added Entries S2 1 BOY REMOVE/REPLACE R Frt Rocker Moulding 1W7Z 5410176 AAA 139.78 0.3 0.3 S22 BOY REMOVE/REPLACE Back Window Reveal Moulding F2MY 5442404 A 131.85 0.0 Global Changes No Deductible, Customer Responsibility, Labor Rate, or Part Adjustment changes were made. Amount Original Estimate: 1,613.13 Supplement 1 3,215.62 Supplement 2 284.23 Net Supplement Amount 3,499.85 Net Total 5,112.98 Program Calc Versions Data Versions Supp 1 7.1.177 MAY 15V0604 Supp 2 7.1.178 JUN 15 V ESTIMATE RECALL NUMBER: 6/ 6/2015 10:02:51 9815060051 Software Version: 7.1.178 Copyright (C) 1994 - 2015 Mitchell International All Rights Reserved Page 1 of 1 Claim Number: 1903 PDAAssignment Number: 981-506-0051-2 Document Name: MLDG TABS CRACKED.jpg Remarks: Page 1 of 1 RESOLUTION NO. 56-15 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, APPROVING ACQUISITIONS WITH ED MORSE CADILLAC NOT TO EXCEED $30,000 FOR FISCAL YEAR 2015 FOR ACCIDENT/ COLLISION REPAIRS TO CITY VEHICLES, DECLARING BY A FOUR-FIFTHS AFFIRMATIVE VOTE THAT THE ACQUISITIONS FROM ED MORSE CADILLAC ARE IN THE BEST INTEREST OF THE CITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Risk Management Division utilizes an independent insurance adjuster for automobile damages as a result of property and casualty insurance claims; and WHEREAS, the independent insurance adjuster determines the amount the City will pay for auto body repair damages; and WHEREAS, Ed Morse Cadillac has agreed to complete repairs based at a cost not to exceed the cost estimate provided by the independent insurance adjuster; and WHEREAS, Ed Morse Cadillac is a local business; and WHEREAS, Ed Morse Cadillac , in accordance with Section 36.02(B) Method of Acquisition, Written Quotation Method of the City Code of Ordinances, has provided repair services for multiple vehicle collisions within the prices quoted by the City’s independent insurance adjuster; and WHEREAS, prior fiscal year expenditures with Ed Morse Cadillac was $7,409.29; and WHEREAS, the cumulative multiple expenditures to date for Fiscal Year 2015 with Ed Morse Cadillac has reached $20,978.43; and WHEREAS, the City of Delray Beach Fleet Maintenance Department recognizes that multiple collision repair acquisitions have occurred over the course of the year, and will total over $25,000; and 2 Res No. 56-15 WHEREAS, exceeding this amount of spending requires prior Commission approval under Code of Ordinances, Chapter 36, Section 36.03(B), "Multiple Acquisitions from Vendor Exceeding $25,000 in Any Fiscal Year"; and WHEREAS, City of Delray Beach Fleet Maintenance Department received Police vehicle 1903 with rear collision damage on May 26, 2015, and the preliminary repair appraisal received from Property Damage Appraisers, the independent insurance adjuster for automobile damages on June 6, 2015 quoted a repair cost of $1,613.13; and WHEREAS, City of Delray Beach Fleet Maintenance Department initially assigned the repair job for Police vehicle 1903, to Ed Morse Cadillac, and after dis-assembly substantial hidden damage was discovered beneath the rear bumper; and WHEREAS, City of Delray Beach Fleet Maintenance Department received two supplemental repair appraisals from Property Damage Appraisers; one on June 8, 2015 awarding an additional $3,215.62 in repairs, for a total of $4,828.75, and a second one on June 24, 2015 awarding an additional $284.23 for a final total of $5,112.98; and WHEREAS, City of Delray Beach Fleet Maintenance Department seeks approval to make payment to Ed Morse Cadillac for repairs to Police vehicle 1903 in an amount of $5,112.98, and not to exceed $30,000 for Fiscal Year 2015, provided acquisitions are in accordance with Section 36.02(B) Method of Acquisition, Written Quotation Method of the City Code of Ordinances; and WHEREAS, Section 36.02(c)(11) – Best Interest Acquisitions, of the City’s Code of Ordinances provides that the City may acquire or contract for non-real property, goods or services without utilizing a Sealed Competitive Method or the Written Quotation Method where the City Commission declares by at least a four-fifth (4/5) affirmative vote that waiving the Sealed Competitive or the Written Quotation Method is in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. That the foregoing “WHEREAS” clauses are ratified and confirmed as being true and correct factual findings and are made a specific part of this Resolution. Section 2. The City Commission of the City of Delray Beach hereby declares, by a minimum four-fifths affirmative vote, that the waiving the City’s Sealed Competitive Method or Written Quotations Procurement Method is in the best interest of the City at this time; and further declares that acquisitions with Ed Morse Cadillac, in accordance with City’s Code of Ordinances Chapter 36, Section 36.03(B), "Multiple Acquisitions from Vendor Exceeding $25,000 in Any Fiscal Year", in the amount not to exceed Thirty Thousand 00/100 dollars ($30,000) for Fiscal Year 2015, is in the best interest of the City. 3 Res No. 56-15 Section 3: This Resolution shall take effect _____________. PASSED AND ADOPTED by the City Commission of the City of Delray Beach this the ______ day of ____________________, 2015. M A Y O R ATTEST: ____________________________________ City Clerk