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10-13-15 Workshop Meeting Agenda CITY COMMISSION CITY OF DELRAY BEACH, FLORIDA WORKSHOP MEETING - TUESDAY, OCTOBER 13, 2015 6:00 P.M. DELRAY BEACH CITY HALL The City will furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Contact the City Manager at 243-7010, 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices are available for meetings in the Commission Chambers. WORKSHOP AGENDA 1. Public Comments 2. Delray Beach Marketing Cooperative Presentation 3. Discussion Regarding Textile Recycling Program 4. Atlantic Avenue and Swinton Avenue Intersection Study 5. Joint Session with Parking Management Advisory Board regarding Comprehensive Parking Management Plan and Future Goals 6. Commission Comments Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record. MEMORANDUM TO:Mayor and City Commissioners FROM:Donald B. Cooper, City Manager DATE:October 5, 2015 AGENDA ITEM WS.2. - WORKSHOP MEETING OF OCTOBER 13, 2015 SUBJECT: DELRAY BEACH MARKETING COOPERATIVE PRESENTATION BACKGROUND Stephanie Immelman, Executive Director, Delray Beach Marketing Cooperative will share the marketing strategy and budget for the 2015 Holidays. MEMORANDUM TO:Mayor and City Commissioners FROM:Randal Krejcarek, Director, Environmental Services THROUGH:Donald B. Cooper, City Manager DATE:August 27, 2015 AGENDA ITEM WS.3. - WORKSHOP MEETING OF OCTOBER 13, 2015 SUBJECT: DISCUSSION REGARDING TEXTILE RECYCLING PROGRAM BACKGROUND The United States Environmental Protection Agency (EPA) estimates that the average person in the U.S. throws away 70 pounds of clothing per year adding around 3.8 billion pounds of waste to landfills. Clothing and household textiles make up 5.2% of the total waste stream. A textile is any item made from cloth or artificial fabric, like vinyl. Nearly all textile items can be recycled including: Clothing such as pants, jeans, skirts, dresses, suits, shorts, shirts, tees, tanks Outerwear such as coats, jackets, gloves, hats, scarves Footwear such as shoes, boots, heels, sneakers, sandals, socks, tights Undergarments such as bras, underwear, slips, camisoles Accessories such as hats, belts, ties, scarves, headbands Handbags, wallets, totes, luggage, backpacks, briefcases Linens such as towels, sheets, comforters, blankets, tablecloths Household textiles such as curtains, carpets/rugs, drapes, upholstery Soft toys and stuffed animals More and more people are recycling their old attire, whether its through donation, thrift store shopping or simple curbside recycling. When a piece of clothing or accessory is donated, the charity or thrift store that receives it will always seek out the maximum value for that item. That might mean it is put of up for sale first, and if the item isnt sold within that stores preferred time-frame, it moves on to the next stage. This could be in the form of donation to a charity, wholesale to a clothing recycler to convert the item to scraps for another reuse, or sale. If clothing isnt still useable, its typically sent to recyclers to be broken down and reused. Clothing can become anything from cleaning rags and carpet padding to rubberized playgrounds and insulation. Recycling versus manufacturing has many €green benefits including: Carbon Footprint Reduction Clear Air Preservation Reduced Energy Consumption Water Conservation Woodland Conservation The State of Floridas long-term goal is to recycle at least 75 percent of the municipal solid waste that would otherwise be disposed of in waste management facilities, landfills, or incineration facilities. This goal is to be accomplished by the year 2020. The final destination for the solid waste generated within the City of Delray Beach is the Solid Waste Authority of Palm Beach County (SWA). The SWA operates an integrated system of facilities that combines recycling, renewable energy, and landfilling to effectively manage the county's waste. For the most part, textiles in the SWA waste stream are incinerated at the waste to energy facility; however, even though SWA uses the textiles for the production of renewable energy, they do count toward the States long-term recycling goal. The SWA does encourage the public to recycle textiles through donation of unwanted items to charities and thrift stores as part of their recycling education and outreach efforts. DISCUSSION In April of 2015 representatives of Florida Textile Recycling Programs approached the City of Delray Beach to present their business plan for textile recycling in Delray Beach. The company provides local municipalities with an opportunity to recycle clothes, shoes, and textiles through exclusive municipal contracts which generates revenue which is returned to the municipality. The company proposes to place a specified number of recycling bins and attended site trucks in agreed upon locations. The location and load level of each bin will monitored electronically and attended site trucks will be used when necessary for those residents that need assistance and for handling the volume of material from busy locations. The program benefits described to the City included the provision of orderly recycling of clothing, shoes and accessories that would otherwise be thrown into the garbage, reduction in the Citys waste disposal costs, and additional revenue from franchise fees. The currently used process of dropping off clothing, shoes and accessories inside thrift stores and charities would not be impacted by the municipal program. In February of 2015, the Town of Davie awarded an exclusive municipal contract for textile recycling to Florida Textile Recycling Programs. The selection of Florida Textile Recycling Programs was the result of a franchise agreement solicitation process in 2014 (Town of Davie Resolution R-2014-167). The Town of Davie expects to receive at least $100,000 annually for participating in the program. The City of Delray Beach has adopted regulations which apply to textile recycling bins in the Land Development Regulations (LDR). The current LDRs consider textile collection bins as an accessory use and outside storage. Each bin proposed would need to be reviewed and approved by the Building Inspection Division. The site plan modification would also require approval by the Site Plan Review and Appearance Board (SPRAB). The following provisions of the code would need to be addressed to site each textile collection bin: SPRAB Approval 2.4.5 (G) Principle Use 4.3.2 (B) (1) Accessory Use 4.3.2 (B) (2) Outside Storage 4.6.6 (C) (3) (B) Outside Storage 4.6.11 Enclosed Building 4.6.6 (A) (1) Resource Recovery 4.3.2 (B) (1) In addition, Florida Textile Recycling Programs would need to register with the SWA (Rule 6) and be certified by the Florida Department of Environmental Regulation if the volume of textiles they recover exceeds 600 tons (62-722 FAC). The primary policy decision for the City Commission is whether or not to participate as a partner in the textile recycling business. The City Commission should consider whether the textile recycling business is consistent with the Citys adopted Vision and Goals, Green Task Force Plan, and other applicable policies and plans. If the City Commission decides to go forward with a textile recycling program, there are five key elements to work through: 1.Decide whether to initiate our own Request for Proposals (RFP) process or €piggy back onto the procurement process used by the Town of Davie and select Florida Textile Recycling Programs as the service provider. 2.If the City Commission chooses to go the RFP route, they should consider whether to include options in the RFP for an exclusive city-wide franchise and an exclusive city owned property franchise. 3.Require the service provider to comply with the LDRs and obtain approval for each bin or initiate an amendment to the Land Development Regulations to provide an exception for bins owned and operated by the service provider as part of the exclusive franchise agreement. 4.Ramp up code enforcement efforts to have unauthorized collection bins in the City removed. 5.Decide how to budget the revenue the City receives from the program. Some possible considerations include: Deposit all the revenue into the general fund. Earmark most of the revenue to expanding the Citys recycling efforts. Dedicate a portion of the revenue to churches, schools, and non-profits that currently rely on textile collection to support their causes should there be a documented financial impact as a result of the program. RECOMMENDATION Staff is seeking direction from the Commission. © FLORIDA Textile Recycling Programs, All Rights Reserved© FLORIDA Textile Recycling Programs, All Rights Reserved MEMORANDUM TO:Mayor and City Commissioners FROM:Randal Krejcarek, Director, Environmental Services Isaac Kovner, City Engineer THROUGH:Donald B. Cooper, City Manager DATE:August 25, 2015 AGENDA ITEM WS.4. - WORKSHOP MEETING OF OCTOBER 13, 2015 SUBJECT: ATLANTIC AVENUE AND SWINTON AVENUE INTERSECTION STUDY BACKGROUND Review of intersection alternatives for Atlantic Avenue and Swinton Avenue. The objectives of this project are to improve safety by reducing the number of travel lanes that pedestrians must cross; complete the final block of West Atlantic Avenue beautification; and install the trombone style signalization mast arms. KH was retained to review traffic and pedestrian volumes, and patterns in the vicinity of the intersection of Atlantic Avenue and Swinton Avenue. The purpose of the review was to analyze pedestrian and vehicular interactions and provide recommendations for an improved pedestrian environment. To develop recommendations, pedestrian, bicycle, and vehicular data was collected, and the interaction between all users was qualitatively observed. After staff and CRA review, it is our recommendation that either Alternative #5 or #6 would be the most advantageous method for designing the future intersection. Attachments include: 1) Kimley Horn Atlantic & Swinton Ave. Intersection Study 2) Location Map DISCUSSION Consider selecting one out of six intersection alternatives for Atlantic Ave. and Swinton Ave. giving direction to Kimley-Horn (KH) with which to proceed with engineering/designing the next phase of improvements to the intersection. TIMING OF THE REQUEST The timing of this item is of high importance. FUNDING SOURCE N/A RECOMMENDATION Staff is seeking the City Commissions discretion for selecting one out of six intersection alternatives for Atlantic Ave. and Swinton Ave. giving direction to Kimley-Horn (KH) with which to proceed with engineering/designing the next phase of improvements to the intersection. May 11, 2015 Revised August 13, 2015 Revised August 28, 2015 Revised September 4, 2015 Isaac Kovner City of Delray Beach Environmental Services Department 434 S. Swinton Avenue Delray Beach, FL 33444 Re: Atlantic Avenue & Swinton Avenue Intersection Study Delray Beach, Florida KHA # 044300032 Dear Mr. Kovner: Kimley-Horn was retained to review traffic and pedestrian volumes and patterns in the vicinity of the intersection of Atlantic Avenue & Swinton Avenue in the City of Delray Beach, Florida. The purpose of the review was to analyze pedestrian and vehicular interactions and provide recommendations for an improved pedestrian environment. To develop recommendations, pedestrian, bicycle, and vehicular data was collected, and the interaction between all users was qualitatively observed. This analysis summarizes the data collection, observations, and recommendations. Data Collection Data collection occurred during peak season and included intersection turning movement counts, bicycle counts, and pedestrian counts at the intersection of Atlantic Avenue & Swinton Avenue. Pedestrians were also observed at mid-block unmarked crossing locations along Swinton Avenue north and south of Atlantic Avenue. These data were collected from 10:00 AM to 10:00 PM on Friday and Saturday, January 30-31, 2015. Table 1 shows quantifies the pedestrian and bicycle activity at the intersection. The actual counts are attached. Figures 1 through 4 illustrate the pedestrian and vehicular volumes for each day of observation. Table 1: Pedestrian and Bicycle Counts: Atlantic Avenue & Swinton Avenue AverageAverage PedestriansBikes DayTime PeriodPedestriansBikes (Total)(Total) Per HourPer Hour Friday, January 30, 20154,323360.315613 Saturday January 31,10:00 AM - 4,397366.417114.3 201510:00 PM Two-Day Average4,36036316414 kimley-horn.com1920 Wekiva Way, Suite 200, West Palm Beach, FL 33411561 845 0665 Page 2 Figure 1: Friday Vehicular Volumes Figure 2: Friday Pedestrian Volumes kimley-horn.com1920 Wekiva Way, Suite 200, West Palm Beach, FL 33411561 845 0665 Page 3 Figure 3: Saturday Vehicular Volumes Figure 4: Saturday Pedestrian Volumes kimley-horn.com1920 Wekiva Way, Suite 200, West Palm Beach, FL 33411561 845 0665 Page 4 Observations Pedestrians and bicycles were generally observed to cross the intersection at marked locations without conflict, except when crossing the north leg of the intersection. Some pedestrians crossing Swinton Avenue north of Atlantic Avenue were observed to cross midblock north of the existing crosswalk. One potential reason for the crossings outside of the marked crosswalks is the orientation of the existing crosswalk. Furthermore, the separation of the crosswalk from the stop bar creates a feeling that the crosswalk is located within the vehicular lanes of the intersection. Pedestrians walking from the north on the east side of Swinton are required to walk south and then cross Swinton Avenue in a northwesterly direction within the marked crosswalk. Pedestrians crossing from the west and heading north along Swinton Avenue have to cross in a southeasterly direction before continuing north. Rather than crossing in this circuitous manner, some pedestrians are crossing in a more direct manner. The observed pedestrian paths are shown in Figure 5. Figure 5: Observed Pedestrian Crossing Path kimley-horn.com1920 Wekiva Way, Suite 200, West Palm Beach, FL 33411561 845 0665 Page 5 Pedestrians crossing the intersection outside of the marked crosswalks are less likely to be seen by motorists; drivers expecting to observe pedestrians within the marked crosswalk may not observe the pedestrians outside of the crosswalk. It is therefore recommended to reconfigure the intersection to promote shorter crossing distances and crosswalks that are more in-line with natural pedestrian paths. Alternative 1: Extending Curb on Northwest Corner by One Lane Width In order to discourage pedestrians from crossing to the north of the existing crosswalk, it is recommended that the crosswalk on the north approach be realigned more directly in an east-west direction rather than the existing southeast-northwest orientation. In order to achieve this without reconfiguring the curb ramp on the eastern end of the crosswalk, the western end of the crosswalk can be realigned to the south. The curb on the northwest portion of the intersection could be extended out st to the left edge of the existing right turn lane, and a right-turn lane serving NW 1 Avenue could be defined, as shown in Exhibit EX-1. Realigning the crosswalks more directly east/west and shifting the stop bar closer to the crosswalk gives pedestrians a more direct crossing route that will feel more removed from the adjacent vehicular travel lanes. If the pedestrians coming from/heading to the north do not have to backtrack to the existing northwest/southeast-oriented crosswalk in order to cross Swinton Avenue, it is expected that more of them will walk within the crosswalk. Realigning the north leg crosswalk will result in the need to shift the crosswalk on the west approach of Atlantic Avenue further to the west. A new curb ramp will need to be constructed at each end of the west approach crosswalk. Shifting the west crosswalk will bring the crosswalk closer to the stop bar and median nose on Atlantic Avenue and will give pedestrians a safer, more enclosed feeling than they currently experience, adjacent to the through lanes of Swinton Avenue and approximately 20 feet from the stop bar. There are currently brick pavers on the east and west leg crosswalks, but not on the north and south leg crosswalks. To provide uniformity and enhance the pedestrian environment, brick pavers are recommended for all crosswalks, if permitted. Alternately, colored stamped asphalt could be provided. Providing crosswalks with a different surface and color than the street provides increased visibility to motorists and pedestrians. kimley-horn.com1920 Wekiva Way, Suite 200, West Palm Beach, FL 33411561 845 0665 NORTH ATLANTIC AVENUE & EX-1 SWINTON AVENUE: INTERSECTION MODIFICATIONS Page 7 Alternative 2: Extending Curb by Two Lane Widths In order to realign the crosswalk in an even more directly east-west alignment without significantly modifying the curb ramp on the eastern end of the crosswalk, the curb on the northwest corner of the intersection could be further extended to the right edge of the existing inside lane, as shown in Exhibit EX-2. This would result in one through receiving lane on Atlantic Avenue west of the subject intersection. In this alternative, it is proposed to completely remove the westbound right turn lane on Atlantic Avenue st between NW 1 Avenue and Swinton Avenue and reconstruct it as an increased width pedestrian walkway. Removing the right turn lane is not expected to significantly affect the vehicular traffic operations on this link, since westbound right turn volume at the intersection of Atlantic Avenue & NW st 1 Avenue is generally low. As proposed in Alternative 1, the curb ramps on the northwest corner of the intersection would be reconstructed further to the south, the southbound stop bar on Swinton Avenue would be relocated to the south, the crosswalk on the west approach of Atlantic Avenue would be shifted to the west, and all crosswalks would be reconstructed with brick pavers or stamped asphalt, as permitted. With this alternative, the crossing length for pedestrians will be reduced, likely resulting in more pedestrians utilizing the marked crosswalk locations. Furthermore, the overall intersection size will be reduced, resulting in a more pedestrian-friendly environment. kimley-horn.com1920 Wekiva Way, Suite 200, West Palm Beach, FL 33411561 845 0665 N O R T H ATLANTIC AVENUE & EX-2 SWINTON AVENUE: INTERSECTION MODIFICATIONS Page 9 Alternative 3: Eliminating Eastbound Right Turn Lane Another alternative that would reduce pedestrian crossing distances is to eliminate the eastbound right- turn lane on Atlantic Avenue, serving Swinton Avenue. Elimination of this lane, in addition to other alternatives mentioned in this study, would reduce the pedestrian crossing distance on the west leg of the intersection. Reducing the number of vehicle lanes in the intersection would also create an overall smaller intersection, creating a more pedestrian friendly environment. It is recommended that a more detailed traffic circulation analysis is performed prior to developing this st recommendation. If the right-turn lane is removed, vehicular traffic may divert onto SW 1 Avenue and st SW 1 Street to access the bypass route. Further study would be required to understand the potential impacts of shifted traffic patterns. Nonetheless, this alternative would reduce pedestrian crossing distances, reduce the overall intersection size, and could potentially reduce vehicular traffic volumes within the intersection. kimley-horn.com1920 Wekiva Way, Suite 200, West Palm Beach, FL 33411561 845 0665 N O R T H ATLANTIC AVENUE & EX-3 SWINTON AVENUE: INTERSECTION MODIFICATIONS Page 11 Alternative 4: Eliminating Southbound Right-Turn Lane on Swinton Avenue Another alternative that would reduce pedestrian crossing distances is to eliminate the southbound right-turn lane on Swinton Avenue. The right-turns would share a lane with the southbound through traffic. Elimination of this lane would reduce the pedestrian crossing distance on the north leg of the intersection. Reducing the number of vehicle lanes in the intersection would also create an overall smaller intersection, creating a more pedestrian friendly environment. Additionally, southbound right- turns on red would be functionally restricted by combine the right-turns with through traffic. The right- turn overlap signal phase (which allows southbound right-turns to occur simultaneously with eastbound left-turns) would be removed; no other signal or phasing modifications would likely be necessary. Exhibit 4 illustrates the proposed intersection configuration. However, this Alternative could be combined with the Alternatives 1 or 2, if desired. kimley-horn.com1920 Wekiva Way, Suite 200, West Palm Beach, FL 33411561 845 0665 N O R T H ATLANTIC AVENUE & EX-4 SWINTON AVENUE: INTERSECTION MODIFICATIONS Page 13 Alternative 5: Eliminating Southbound Left-Turn Lane on Swinton Avenue and Eliminating the Eastbound Right-Turn Lane on Atlantic Avenue Another alternative that would reduce pedestrian crossing distances is to eliminate the southbound left- turn lane on Swinton Avenue. The left-turns would share a lane with the southbound through traffic. Elimination of this lane would reduce the pedestrian crossing distance on the north leg of the intersection. Reducing the number of vehicle lanes in the intersection would also create an overall smaller intersection, creating a more pedestrian friendly environment. With this option, right-turns-on- red could be maintained. Furthermore, southbound right-turns could turn simultaneously as eastbound left-turns (consistent with the existing condition). The traffic signal would need to be modified to allow split-phase operation a result of the lane configuration and off-set through lanes. If the existing green time parameters on Atlantic Avenue are maintained, the amount of green time on each approach to Swinton Avenue may be reduced as a result of split-phase signal operation, potentially resulting in longer vehicular queues. Exhibit 5 illustrates the proposed intersection configuration. This alternative is shown with the elimination of the eastbound right-turn lane on Atlantic Avenue. kimley-horn.com1920 Wekiva Way, Suite 200, West Palm Beach, FL 33411561 845 0665 N O R T H ATLANTIC AVENUE & EX-5 SWINTON AVENUE: INTERSECTION MODIFICATIONS Page 15 Alternative 6: Eliminating Southbound Left-Turn Lane on Swinton Avenue and Maintaining the Eastbound Right-Turn Lane on Atlantic Avenue This scenario is the same as Alternative 5 except that the eastbound right-turn lane is maintained on Atlantic Avenue. Lanes were reduced to a minimum of 11 feet in width, and the existing striped area between the through lane and the right-turn lane was removed. This alternative maintains the existing number of lanes on Atlantic Avenue while simultaneously reducing the pedestrian crossing width on the west approach. The lane configuration and signalization modifications for Swinton Avenue described in Alternative 5 were maintained in this alternative. kimley-horn.com1920 Wekiva Way, Suite 200, West Palm Beach, FL 33411561 845 0665 N O R T H ATLANTIC AVENUE & EX-6 SWINTON AVENUE: INTERSECTION MODIFICATIONS Page 17 Conclusion Observations were conducted at the intersection of Atlantic Avenue & Swinton Avenue in Delray Beach, Florida to quantify the vehicular, pedestrian, and bicycle traffic at the intersection. Significant pedestrian volumes were observed over two days of data collection. Pedestrians were also observed crossing the north leg of the intersection outside of the existing crosswalk. Six alternatives are recommended as a result of this analysis in order to encourage pedestrians to cross at marked locations. All of the recommended alternatives are expected to reduce crossing distances for pedestrians and to improve the overall pedestrian environment. We appreciate the opportunity to work with you on this project. Please contact me at 561-840-0874 if you have any questions. Sincerely, KIMLEY-HORN AND ASSOCIATES, INC. Adam B. Kerr, P.E. Transportation Engineer Florida Registration Number 64773 Certificate of Authorization Number CA00000696 ABK/JWH k:\\wpb_tpto\\0443\\044300032 - swinton atlantic intersection\\pedestrian modifications rev 090415.docx kimley-horn.com1920 Wekiva Way, Suite 200, West Palm Beach, FL 33411561 845 0665 MEMORANDUM TO:Mayor and City Commissioners FROM:Scott Aronson, Parking Facilities Manager Randal L. Krejcarek, PE, Environmental Services Director THROUGH:Donald B. Cooper, City Manager DATE:August 14, 2015 AGENDA ITEM WS.5. - WORKSHOP MEETING OF OCTOBER 13, 2015 SUBJECT: JOINT SESSION WITH PARKING MANAGEMENT ADVISORY BOARD BACKGROUND The Parking Management Advisory Board, (PMAB), would like to meet with the City Commission to align goals and objectives of the board with City Commission's goals and objectives regarding a comprehensive parking management plan. DISCUSSION The City Commission is being asked to meet with the PMAB to discuss a comprehensive parking management plan and align future goals and objectives. RECOMMENDATION Provide staff with direction to align goals and objectives of the PMAB with the City Commission regarding a comprehensive parking management program.