12-20-88 Regular
CITY OF DELRAY BEACH, FLORIDA
REGULAR MEETING - CITY COMMISSION
December 20, 1988
7 P.M.
AGENDA
Commission Chambers
Please be advised that if a person decides to appeal any decision made
by the City Commission with respect to any matter considered at this
meeting or hearing, such persons will need a record of these
proceedings, and for this purpose such persons may need to ensure that
a verbatim record of the proceedings is made, which record includes
the testimony and evidence upon which the appeal is to be based. The
City does not provide or prepare such record.
1. Roll Call.
2. Invocation.
3. Pledge of Allegiance to the Flag.
PROCEDURAL ITEMS
4. Comments and Inquiries on Non-Agenda Items from the Public.
5. Agenda approval.
Action: Motion to approve.
6. Approval of minutes of'Special Meeting of November 29, 1988.
PUBLIC HEARING
7. ORDINANCE NO. 156-88: An Ordinance designating Marina Historic
District in the area between Atlantic on the north from the
Intracoastal west to approximately 100 feet of Federal Highway
extending southbound to 4th Street then eastward to the Intracoastal
Waterway. (Continued from your December 13th meeting.)
FIRST READING
8. ORDINANCE NO. 162-88:
777 North Ocean Boulevard
Hearing January 10, 1989.
An Ordinance designating
as an historic place. If
The Koch House,
passed Public
REGULAR AGENDA
9. CITY MANAGER EVALUATION: Consideration of management consultant
to assist in City Manager's evaluation process.
10. ACCEPTANCE OF UTILITY EASEMENT FOR LIFT STATION 101: Acceptance
of an easement from Hot Spa Fever, Inc. at approximately 1600 North
Federal Highway and approve payment to owner.
11. ACCEPTANCE OF
Acceptance of an
from Consolidated
UTILITY EASEMENT FOR WATER AND SEWER EXTENSIONS:
easement at approximately 4650 West Atlantic Avenue
Capital Trust.
12. ACCEPTANCE OF UTILITY
Acceptance of an easement
from Neil E. and Nellie B.
EASEMENT FOR WATER AND SEWER EXTENSIONS:
at approximately 4650 West Atlantic Avenue
MacMillan.
13. SITE PLAN APPROVAL OLD SCHOOL SQUARE: Requesting site plan
approval with parking variances and conditions as recommended by the
Historic Preservation Board and Planning & Zoning Board.
14. MAYFAIR PLAZA
administrative relief to
employees at Mayfair Plaza,
Highway).
15. CONSIDERATION OF ELECTION CHANGES TO CHARTER:
COMPACT
allow
885
AUTO PARKING SPACE: Request
nine compact parking spaces for
S. E. 5th Avenue (South Federal
CONSENT AGENDA
....'
16. HOLIDAY PAGEANT PARADE: Chamber of Commerce has requested $3,000
to cover expenses for the Holiday Pageant Parade held on December 10,
1988. Funding is to come from Account 001-1111-511-33.81.
17. LEASE AGREEMENT - FLORIDA EAST COAST RAILWAY COMPANY: Appovalof
modified lease agreement between the City and FEC which would increase
the leased area for Parcel B from 12 feet to 18 feet.
18. BALANCE OF FUNDING - CONTINENTAL PLAYERS TENNIS CUP: Request for
balance of $5,000 for the Continental Players Cup Tournament.
19. CHANGE ORDER NO.1 - ALLEN AVENUE: Approval of Change Order No.
1 for the installation of nine additional residential lot connections
and a 2" lateral connection in the amount of $3,048.56. Funding is to
come from Account 441-5161-536-60.66.
20. VACANT LOT LANDSCAPING
Authorization to proceed.
5TH
AVENUE
TO 12TH AVENUE:
21. RESOLUTION NO. 73-88: A Resolution abandoning a portion of a
drainage easement which has been replaced by a new easement for
drainage facilities in Waterford Village Subdivision.
22. RULES AND REGULATIONS - HISTORIC PRESERVATION BOARD: Approval of
Rules and Regulations modified pursuant to the adoption of Ordinance
No. 153-88.
23. AWARDS OF BIDS AND CONTRACTS:
A. Six 1989 Ford Taurus - Florida State Contract to Don Reid
Ford of Maitland - $59,874 with funding to come from Account
001-2115-521-60.84.
B. Nine Ford Crown Victorias -
Ford, Tampa $101,709 with
001-2117-521-60.84.
State Contract to Bill Currie
funding to come from Account
C. Amendment to Engineering Services
Post, Buckley, Schuh and Jernigan-
Water & Sewer Fund Accounts.
Contract/Water & Sewer
Funding to come from various
D. Engineering Services Agreement - Gee & Jenson. Funding to
come from General Fund and Capital Improvement Accounts.
E. Interim Pump Installation - Golf Course Bids are to be
opened at 3:00 p.m, Friday, December 15th. More information will
be given at the meeting Tuesday night.
24. Comments and Inquiries on Non-Agenda Items:
A. Commission
B. City Attorney
C. City Manager
12-20-88
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MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: CITY MANAGER
SUBJECT: AGENDA REPORT - MEETING OF DECEMBER 20, 1988
DATE: December 16, 1988
PUBLIC HEARING
Item No. 7 (Ordinance No. 156-88) This item was continued at your
December 13th meeting. This is an Ordinance d~signating the Marina
District as an Historic District. The Marina District is bounded by
East Atlantic Avenue on the north; S.E. 4th Street on the South;
the Intracoastal Waterway on the east. The western boundary is S.E.
7th Avenue from E. Atlantic Avenue, south to S.E. 1st Street
(excluding lots 12 through 21 in block 125), west on S.E. 1st Street
to the alley in the middle of block 118, south through block 119 and
the east half of block 120. The Marina District is comprised on 51
contributing buildings (built between 1922 and 1943) and 45
non-contributing buildings.
Recommend approval of Ordinance No. 156-88 establishinq the Marina
Historic District.
FIRST READING
Item No. 8 (Ordinance No. 162-88) This is a first reading of
designation The Koch House as a local historic place. The Historic
Preservation Board at it's November 29th meeting recommended that the
Koch House located at 777 N. Ocean Boulevard be added to the Local
Register of Historic Places.
Recommend approval of Ordinance No. 162-88.
REGULAR AGENDA
Item No. 9 City
management consultant
performance.
Manager's Evaluation. Consideration of hiring a
to assist in evaluating the City Manager's
Item No. 10 Acceptance of Utility Easement for Lift Station 101. In
1983 the owner of the Hot Spa Fever Motel received approval and
constructed a sanitary lift station with sewer main, manhole and other
appurtenances to service the motel. This project was approved by the
Department of Environmental Regulation in accordance with City
requirements. At the time of approval and construction the station
and appurtenances were to be turned over to the City with a pass
through of funds to the owner that might be collected should other
owners hook up to the system. Additionally the City was to have
obtained an easement agreement.
While trying to facilitate a request for hook up at the lift station
it was discovered that no easement agreement or letter agreement was
executed or approved for this lift station. The City has been
maintaining the station with the owner paying the electrical bills.
AGENDA REPORT
Meeting of December 20, 1988
Recommend acceptance
payment and waiver of
unrecorded aqreements.
of easement for lift station, authorize $5,000
connection fees for owner and void any previous
Item No. 11 Acceptance of Utility Easement for Water and Sewer
Extensions- Consolidated Capital Trust. With the acceptance of this
and the MacMillian easement below, water and sewer main extensions on
West Atlantic Avenue can be completed. This is part of the Barnett
Bank project contracted with Onontario of Palm Beach, Inc.
Recommend acceptance of utility easement.
Item No. 12 Grant of Utility Easement for Water and Sewer Extensions-
Neil E. and Nellie B. MacMillian. With the acceptance of this and
one other easement, water and sewer main extensions on West Atlantic
Avenue can be completed. This is part of the Barnett Bank project
contracted with Onontario of Palm Beach, Inc.
Recommend acceptance of utility easement.
Item No. 13 Request for Site Plan Approval - Old School Square. Old
School Square, Inc. represented by Jan Abell has requested approval oa
a site and development plan for the Old School Square located on the
northeast corner of E. Atlantic Avenue and Swinton Avenue, between
Swinton Avenue and N.E. 1st Avenue. The 3.84 acres site consists of
an elementary school with three historic buildings. .
The site plan represents the end product for the property's
redevelopment. There are two phases proposed for this redevelopment.
Phase I includes rehabilitation of Building 1, replacing parking area
along Swinton with landscaping; construction of covered walkway and
fountain; demolition of a portion of Building 2; construction of
parking and minor upgrading to meet code requirements. Phase II
includes renovation of Building 2 to accommodate a 250 seat auditorium
and restaurant; Renovation of Building 3 into a dance and exhibition
building; construction of a clock tower 95 feet in height and
completion of outdoor aesthetics.
The Planning and Zoning Board at its October 24th meeting recommended
approval contingent upon the following stipulations:
1. That firm arrangements for providing adequate off-street
parking be in-place prior to advent of construction for Phase II.
2. That the patron drop-off area, off Swinton, not be included
in Phase I work.
3. That platting be accommodated either by OSS or by the City as
determined by the Commission.
4. That necessary variances by granted to accommodate the
limited amount of on-site parking which is approved.
5. That the height of the clock tower by specifically approved
by the Commission.
6. That a Certification of Appropriateness be granted by the
Historic Preservation Board.
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AGENDA REPORT
Meeting of December 20, 1988
7. That agreements between the City and OSS regarding
maintenance of grounds consider comments contained in this staff
report as to ground cover and the ficus trees.
The Historic Preservation Board at its December 16th meeting
recommended approval of a request for parking variance to reduce the
required on site parking from 30 spaces to 15. Alternatively OSS is
requesting that the Commission reconsider the recommendation from the
Planning and Zoning Board regarding the patron drop off area and
that it be considered as part of Phase I renovations. A copy of the
site plan is available for review in the Commission conference room.
Recommend approval
Inc. subject to
recommendation for
of site and development plan for Old School Square,
the above stipulations and reconsideration of
the proposed drop off area.
Item No. 14 Request for Administrative Relief--Parking Mayfair Plaza.
This is a request for an additional 200 square feet of parking to
allow for nine compact auto spaces for employee parking at Mayfair
Plaza. Previously a non-impacting site plan modification was
processed for Mayfair Plaza. This involved adding a 20' x 41'
addition and parking lot to accommodate the required parking for the
center and additional spaces.
Requests of this nature are typically processed through the Technical
Advisory Committee for review and comment. Because holiday scheduling
and in order to provide expedient service this item is before you for
consideration. The Planning and Zoning staff have reviewed this
request and finds no negative impacts related to this request.
Recommend approval of Administrative Relief to provide nine compact
spaces at the Mayfair Plaza continqent upon the findinqs of the
Technical Advisory Committee.
Item No. 15 Direction Regarding Proposed Changes to the City Charter.
The Progressive Residents of Delray (PROD) are requesting
consideration of changes to election procedures in the City. One of
the suggested modifications is to expand the Commission from five to
seven members, three of whom including the Mayor would be elected at
large. The remaining four would be elected from each of four
districts into which the City would be divided.
Should the Commission wish to facilitate this request, the following
items must be accomplished as shown:
Ordinance Prepared for First Reading - January 10, 1989
Advertise caption 10 days prior to Public Hearing (January
13,1989)
Second Reading and Public Hearing- January 24, 1989
Advertise ordinance in full giving notice of the question to be
placed on the ballot, in the fifth and third week prior to week
of the election.
Recommend consideration of Proqressive Residents of Delray's request
to amend the elections section of the Charter.
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AGENDA REPORT
Meeting of December 20, 1988
CONSENT AGENDA
Item No.
Commerce
Pageant.
16 Request for Funds for Christmas Parade. The Chamber of
is requesting the $3,000 previously budgeted for the Holiday
Funds will come from the Special Events Account.
Recommend approval of request for funds in the amount of $3,000 to be
taken from Special Events Account #001-1111-511-33.81.
Item No. 17 Revised Agreement Between the City and F.E.C. Railroad.
The agreement between the City and F.E.C. requires modification as a
result of the installation of barricades along Railroad Way located
behind Power's Lounge. An additional 6 feet of Parcel B was required
to provide for the installation of the barricade without placing it in
the middle of Railroad Way.
Recommend execution of revised aqreement between the City and F.E.C.
Railroad extended the leased amount of Parcel B from 12 to 18 feet.
Item No. 18 Request for Balance of Funding--Continental Players
Tennis Cup. Mr. Glen Feldman, promoter of the tournament is
requesting the balance of the $10,000 originally budgeted for this
event. One payment of $5,000 was requested and approved at your
November 22nd meeting.
Recommend approval of request for $5,000 to the Continental Players
Tennis Cup.
Item No. 19 Change Order No. 1- Allen Avenue Water Main. This
Change Order is for the installation of nine additional residential
lot connections and a 2" lateral connection; a temporary and
permanent service connection to Sandee's Restaurant; and a revised
potable water tie-in on Federal Highway. This is an increase of
$3,048.56 over the original contract amount. Funding is available in
the Water and Sewer Fund Capital Outlay Sewer Systems/Mains and Lines
Account No. 441-5161-536-60.66.
Recommend approval of Chanqe Order No.1.
Item No. 20 West Atlantic Avenue Beautification Vacant Lot
Landscaping. Consider proposals to solicit bids and designate funding
source to landscape vacant lots between 5th Avenue and 12th Avenue
west. A summary of staff's recommendations is enclosed for your
review.
Item No. 21 (Resolution No. 73-88) This is a Resolution for the
abandonments of a portion of a drainage easement in the Waterford
Village Subdivision. This drainage easement was part of the ditch
that served as an outfall for the storm sewers in the Lavers
development. It was relocated and incorporated into the lake system
as part of the Waterford Village project. New easements were
dedicated on the Waterford Village plat therefore this easement is no
longer required.
Recommend approval of Resolution No. 73-88.
Item No. 22
Board's Rules
it's November
Approval of Modification to Historic Preservation
and Regulations. The Historic Preservation Board at
29th meeting voted to modify several sections of their
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AGENDA REPORT
Meeting of December 20, 1988
Rules and Regulations in conjunction with ordinance modifications
passed at your December 13th meeting. The major changes included a
modification to the text adding language which provides that, if the
Board grants a motion for rehearing, public notice of the rehearing
shall be given at the cost of the applicant.
Recommend approval of the modifications to the Historic Preservation
Board's Rules and Requlations.
Item No. 23
AWARDS OF BIDS AND CONTRACTS:
A. Six 1989 Ford
Ford of Maitland
001-2115-521-60.84.
Taurus - Florida State Contract to Don Reid
$59,874 with funding to come from Account
B. Nine Ford Crown Victorias
Ford, Tampa $101,709 with
001-2117-521-60.84.
- State Contract to Bill Currie
funding to come from Account
C. Amendment to Engineering Services Contract/Water & Sewer _
Post, Buckley, Schuh and Jernigan - Funding to come from various
Water & Sewer Fund Accounts.
D. Engineering Services Agreement - Gee & Jenson. Funding to
come from General Fund and Capital Improvement Accounts.
E. Interim Pump Installation Golf Course - Bids are to be
opened at 3:00 p.m, Friday, December 15th. More information will
be given at the meeting Tuesday night.
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