02-14-06 Agenda Workshop
CITY COMMISSION
CITY OF DELRAY BEACH. FLORIDA
WORKSHOP - TUESDAY. FEBRUARY 14,2006
6:00 P.M. FIRST FLOOR CONFERENCE ROOM
P#-~
DELRAY BEACH
~
A1I-Aml1ricaCfty
l' III!
1993
2001
The City will furnish appropriate auxiliary aids and services where necessary to afford an individual
with a disability an equal opportunity to participate in and enjoy the benefits of a service, program,
or activity conducted by the City. Contact Doug Smith at 243-7010, 24 hours prior to the program
or activity in order for the City to reasonably accommodate your request. Adaptive listening devices
are available for meetings in the Commission Chambers.
WORKSHOP AGENDA
1. Restricting Times for Construction in Residential Neighborhoods
2. Performance Measures for Golf and Tennis
3. Post Hurricane Evaluation of Fire Station #4
4. Banner Hanging Policy
5. Commission Comments
...............................................................................
Please be advised that if a person decides to appeal any decision made by the City Commission with
respect to any matter considered at this meeting, such person will need to ensure that a verbatim
record includes the testimony and evidence upon which the appeal is based. The City neither
provides nor prepares such record.
~
CITY COMMISSION DOCUMENTATION
TO:
THRU:
FROM:
SUBJECT:
DAVID T. HARDEN, CITY MANAGER
LULA BUTLER, DIRECTOR COMMUNITY IMPROVEMENT ~
JANET MEEKS, EDUCATION COORDINATOR
WORKSHOP MEETING OF FEBRUARY 14, 2006
DISCUSSION OF A PROPOSED ORDINANCE AMENDING LOR SECTIONS 2.4.6 AND 4.4.3
SINGLE FAMILY RESIDENTIAL (R-1) DISTRICTS BY ADDING A SECTION REGULATING
CONSTRUCTION SITE CONDITIONS
BACKGROUND
The Beach Property Owners' Association (BPOA) submitted a letter to the Neighborhood Advisory Council
indicating that with the building boom, the residents living on the barrier island have experienced various
problems with developers working in neighborhoods. The complaints focused around noisy construction
activities commencing early in the morning and extending well past dinner time; deliveries made on weekends
as well as weekdays; construction vehicles and workers vehicles parked on residential streets resulting in
congestion and impassible streets; creation of private property damage and theft; construction trash; and
unsightly conditions of construction sites. The BPOA asked if the Neighborhood Advisory Council would be
willing to help address these issues to strike a better balance between the needs of the developers and the
ability of residents to enjoy their homes.
The Neighborhood Advisory Council agreed to look at the issue. They have spent the past several months
researching and discussing construction issues in the City and the rules and restrictions or the lack thereof in
single family zoning districts. They received a presentation from the City Attorney's office regarding Building
Construction Standards pursuant to the State Statutes. They requested that they hear from a local developer to
see what their viewpoint was on the City Codes and if it would be reasonable to request the addition of building
regulations. Ironwood Properties spoke to the Council about the City Codes and how they compared to other
municipalities. It was his conclusion, after doing some research that the City of Delray Beach was in the
minority when it came having no construction restriction for single family zoned areas. He provided the Council
with a list of restrictions that he felt would be reasonable for the City to enforce from a building stand point (see
copy attached).
After lengthy research, it was determined that the City is lenient with respect to building construction in single
family zoned areas and the only regulation that was found dealt with noise. The Code of Ordinances states that
construction, drilling or demolition work is allowed to occur 24 hours a day, seven days a week, with only
decibel limits for weekends and nights (see attached memo from Code Enforcement).
The Neighborhood Advisory Council took into consideration all of the information they gathered over the past
several months. With the help of the City Attorney's office, they drafted a proposed Ordinance that would
amend Section 2.4.6 "Conditions of Permit" providing for one extension for any permits issued for construction
occurring in a single family district. Section 4.4.3 "Single Family Residential Districts" is amended by adding a
section entitled, "Construction Site Conditions/Restrictions", and by adding a section that would provide for
remedies if those restrictions are violated. The Ordinance provides for such items as: limiting hours of
operation and prohibiting work on Sundays and specific holidays; regulating site conditions with respect to
construction debris; making sure that storm water is confined to the construction site so as not to flow onto
neighboring properties; restricting construction activity to be confined to the property under construction;
limiting times of deliveries; and regulating construction parking to ensure that the street remains open for
vehicular travel at all times (see attached Ordinance).
RECOMMENDATION
Discuss and provide direction.
Attachments: Letter from the BPOA, Memo from Code Enforcement, Letter from Ironwood Properties. and Proposed Ordinance
\IV S;..
BEACH PROPERTY OWNERS' ASSOCIATION, INC.
Dedicated to the Preservation and Enhancement of "Our Village by the Sea"
,.,.\.. ~....?-
\-~\r ~~
May 12, 2005
Ms. Gayle-Lee McDermott
Chairperson, Neighborhood Advisory Council
100 N.W. 1st Avenue
Delray Beach, FL 33444
Dear Ms. McDermott:
With a building boom underway, residents on the barrier island have experienced various
problems with the developers working in their neighborhoods. The complaints include: noisy
construction activities commencing early in the morning and extending well past dinner time on
weekends as well as weekdays; construction vehicles and workers' vehicles parked on residential
streets resulting in congestion and safety concerns; property damage and theft; construction
trash; and houses under construction for extended periods of time (at least one on Andrews
Avenue took about three years to complete). We suspect some, if not all these issues, may be
problems in other residential neighborhoods in Delray Beach.
While many of the construction issues referenced above may not be resolvable in the near term,
the working days/hours problem should be one that can be expeditiously reviewed and resolved
by changing the ordinance dealing with this item. (please note the attached letter from the City
Attorney's Office spelling out the days and hours that construction is permitted.)
We ask the assistance of the Neighborhood Advisory Council in addressing these issues with the
City Administration in order to strike a better balance between the needs of developers and the
ability of residents to enjoy their homes.
If you would like to discuss this matter further please call me at 561-278-6642 (248-626-7099
beginning May 15th) or e-mail meatrpsl@earthlink.net . .
Sincerely yours,
--;i1J2~
Robert ~parvero
Trustee
Cc: Fred Fetzer /
. Janet Meeks
Patsy Westall
Serving residents of the beachfront since 1967
PUrt4~/iq
[ITY DF DELHAY BEA[H
CITY ATTORNEY'S OFFICE
200 NW 1~1 AVENUE. DELRAY BEACH. FLORlDA 33444
TELEPHONE 561/243-7090. FACSIMILE 561/278-4755
DURAY BEACH
~
AJ.A.ica Cfty
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Writer's Direct Una: 561/243-7091
MEMORANDUM
DATE:
August4,2004
TO: Richard Bauer, Code Enf. Administrator
}--------
FROM: Brian Shutt, Assistant City Attorney
SUBJECT: Construction Workino Hours
You have asked the question regarding the hours that construction projects are
aflowed to operate and if there operation can ever exceed the decibel levels set
forth in our noise ordinance.
Construction, drilling or demolition work is allowed to occur 24 hours a day seven
days a week. However, the sound levels may not exceed the decibel limits set
forth in Section 99.05 during weekends and between the hours of 7:00 p.m. and
. 7:00 a.m. during the weekday. Construction work may exce.ed the decibel Jevels
during the weekday between the hours of 7:00 ~.m. and 7:00 p.m., provided the
noise does not create a noise disturbance within a noise-sensitive zone.
Temporary pumps or machinery which are required to be operated 24 hours a day
is an exception to this rule and may continue to operate, even if such operation
exceeds the decibelleve/.
The limitation of decibel level does not apply to domestic power tools in residential
'areas pursuant to Section 99.04(A)(16).
Please call if you have any questions.
cc: Lula Butler, Director of Community Improvement
Phil Etchinson, Dep. Building Official
N~('ffl(l.lilTT1ith ,COOe€Rf: :Co()r~1nG,ltgr:
Page 1 of2
Meeks, Janet
From: Cary Glickstein [cglickstein@ironwoodproperties.com]
Sent: Thursday, September 22,20052:31 PM
To: Meeks, Janet
Subject: FW: Neiborhood Advisory Council meeting re Construction Restrictions
Cary Glickstein
Ironwood Properties, Inc.
277 S.E. 5th Avenue
Delray Beach, FL 33483
Tel: 561-279-8952
Fax: 561-279-0611
Email: cglickstein@ironwoodproperties.com
From: Cary Glickstein [mailto:cglickstein@ironwoodproperties.com]
Sent: Thursday, September 22,20052:18 PM
To: 'meekssj@ci.delray-beach.f1.us'
Cc: 'Jeff Perlman'; 'butler@cLdelray-beach.fl.us'; 'diaz@ci.delray-beach.fl.us'; 'dorling@ci.delray-beach.fl.us';
'ruby@ci.delray-beach.f1.us'; 'Patricia Westall'; 'bjvic@mac.com'; 'rpsl@earthlink.net'
Subject: Neiborhood Advisory Council meeting re Construction Restrictions
Janet,
As requested, please find attached the talking points that I discussed at the last Neighborhood Advisory Council
meeting.
As I stated, we researched regional planning firms and municipal codes via internet and Delray is in the minority
of cities and counties that have no construction restrictions for single-family homes. As Delray is primarily built-
out in the single-family zoned areas, offering residents some protection against the never-ending nuisances
associated with construction in single-family areas is overdo and would be well-received. Although, people (like
myself) that work with City departments on a regular basis recognize what a great job Delray's staff and elected
officials do for City residents, the general public is always skeptical. Implementing something like this is
something tangible that all residents would appreciate. As I mentioned at the meeting, while there are
jurisdictions that have much more onerous restrictions, the attached list represents rules that, in my view, would
stem most of the problems without burdening single-family home builders.
Please note this list only represents some potential rules. Further thought needs to given to these rules and,
equally important, the penalties for violations, which need to be painful (multiple 100's of dollars that can quickly
escalate to 1000s for repeat violations and stop work orders) to accomplish anything. If the penalties for ,
construction violations are not severe, any rules will be a wasted effort. I would also recommend developing rules
for project duration, which is driving people crazy throughout the City, with projects taking entirely too long to
complete or being completely abandoned. In this regard, many cities use permit duration for different types of
construction that impacts neighbors. Lastly, I would recommend that a summary list of the rules and penalties be
acknowledged by an applicant/owner upon obtaining a building permit to avoid the "I didn't know about that"
problem.
I am available to discuss this further with you and any NAC member.
Regards.
Cary Glickstein
Ironwood Properties, Inc.
2/8/2006
JOB SITE CONDITIONS/RESTRICTIONS
1. GENERAL
a. Work Hours, including delivery of supplies/materials:
Monday through Friday- 7 :00 am to 5 :00 pm
Saturday - 8:00 am to 4:00 pm.
b. Work is prohibited on Sundays and Bank observed National Holidays.
c. Only one builder and one realtor signs allowed on the site.
d. Temporary trailers and temporary buildings will not be permitted on any site.
e. Any vacant lot, where construction has not commenced within 60 days of
permit approval, must be sodded, irrigated and maintained until start of
construction.
2. SITE UNDER CONSTRUCTION
a. Construction site will be maintained in a clean and orderly condition
throughout the construction process.
b. In the event of tropical storm or hurricane warnings, Applicant/Owner shall
empty all dumpsters, remove and/or secure all loose construction
debris/materials, all roof tiles must be strapped or removed. Applicant/Owner
shall be responsible for any damages resulting from wind blown materials
from its job site.
c. Dumpsters must be provided for trash, and promptly emptied when full.
When full and waiting removal the contractor must cover in an appropriate
manner to prevent trash from blowing into neighboring property. In the event
a dumpster is not emptied in a timely fashion, the City reserves the right to
have the dumpster emptied at the Applicant's/Owner's expense.
d. Provisions for storm water must be made during construction and at the
project completion to ensure that no water flows on to neighboring properties.
e. Portable toilets are to be placed in as unobtrusive a location as possible, and
must be maintained in a neat, clean and sanitary condition.
f. All construction activity must be confirmed to the job site only.
g. Loud radios or unnecessary noise are not permitted.
h. Construction parking should be on the job site when possible. In addition,
parking is limited to the same side ofthe streets as the site and confined to the
property boundaries. Alljob sites must be prepped with road-rock to stabilize
parking area to avoid excess dirt on public streets. No parking is permitted
within 25" of any intersection or cul-de-sac. The street must remain open for
vehicular travel at all times. Parking space is limited, so carpooling is
encouraged.
1. All deliveries to the site must be placed on the site only. The
Applicant/Owner is responsible for damage caused to adjacent properties by
delivery and subcontractor vehicles. No deliveries on Sundays or Holidays.
J. Lunch wagon service at the site is to be controlled by the Applicant/Owner.
No horn blowing is allowed. The vehicles must not block traffic. If
necessary, the Applicant/Owner must provide space on the site for such
service vehicles.
k. No alcoholic beverages or drugs of any kind are to be consumed by the
applicant's employees, subcontractors or suppliers on the job site.
1. No pets, animals of any kind, or small children will be allowed on the job site,
by the Applicant's/Owner's employees, sub-contractors or suppliers.
m. Abusive language is not permitted.
n. Construction procedures and/or processes and equipment (i.e. soil
compactors) must not cause damage or be a nuisance to neighboring
properties. Applicant/Owner is responsible for any such damage.
o. Streets adjoining project must be cleaned of construction debris and dirt on a
daily basis. Applicant responsible for protecting and cleaning City drainage
systems of construction dirt and debris.
p. All authorized construction shall be completed prior to the expiration ofthe
building permit issued by the City. The expiration of a building permit shall
be prima facie evidence that building project has not commenced or has been
abandoned.
ORDINANCE NO. -06
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
DELRA Y BEACH, FLORIDA, AMENDING THE LAND DEVELOPMENT
REGULATIONS OF THE CODE OF ORDINANCES OF THE CITY OF
DELRA Y BEACH, AMENDING SECTION 2.4.6, "PROCEDURES FOR
OBTAINING PERMITS AND APPROVALS", SUBSECTION 2.4.6(B)(4),
"CONDITIONS OF THE PERMIT", TO PROVIDE THAT PROPERTY IN
SINGLE FAMILY RESIDENTIAL DISTRICTS MAY ONLY BE ENTITLED
TO ONE EXTENSION FOR A BUILDING PERMIT; AMENDING
SECTION 4.4.3, "SINGLE FAMILY RESIDENTIAL (R-1) DISTRICTS", BY
ENACTING SUBSECTIONS 4.4.3(1), "CONSTRUCTION SITE
CONDITIONS/RESTRICTIONS", AND SUBSECTION 4.4.3(J),
"VIOLATIONS OF 4.4.3(1)", TO PROVIDE FOR CONDITIONS AND
RESTRICTIONS FOR STRUCTURES THAT ARE UNDER GOING
CONSTRUCTION IN A SINGLE FAMILY RESIDENTIAL DISTRICT AND
TO PROVIDE FOR REMEDIES IF THOSE RESTRICTIONS ARE
VIOLATED; PROVIDING A GENERAL REPEALER CLAUSE; A SAVINGS
CLAUSE AND AN EFFECTIVE DATE.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF DELRA Y BEACH, FLORIDA AS FOLLOWS:
Section 1. That Section 2.4.6, "Procedures for Obtaining Permits and
Approvals", is amended by amending Subsection 2.4.6(B)(4), "Conditions of the Permit",
to read as follows:
(4) Conditions of the Permit:
(a) The Building Official shall act upon an application for a permit with
plans as filed, or as amended, without unreasonable or unnecessary
delay. A permit issued shall be construed to be a license to proceed
with the work and shall not be construed as authority to violate, cancel,
alter or set aside any of the provisions of this code, nor shall such
issuance of a permit prevent the Building Official from thereafter
requiring a correction of errors in plans or in construction, or violations
of this code. Any permit issued shall become invalid (1) unless the
work authorized shall have been commended within six months after its
issuance, or (2) if the work authorized by such permit is suspended or
abandoned for a period of six months after the time the work is
commenced.
(b) One or more extensions of time, for periods not exceeding 90 days
each, may be allowed in writing by the Chief Building Official, pursuant
to LDR Section 2.4.4(F). However. onlv one extension shall be allowed
for any permits issued for construction occurrina in a sinale familv
district as set forth in Subsection 4.4.3(A).
Section 2. That Section 4.4.3, "Single Family Residential (R-1) Districts", is
amended by enacting Subsection 4.4.3(1), "Construction Site Conditions/Restrictions" to
read as follows:
(I) Construction Site Conditions/Restrictions: Anv construction activity. other
than construction activity performed bv the City or its aaents and/or contractors, which
reauires a permit from the City and which occurs in any of the 6 sinale familv zonina
districts listed under Subsection 4.4.3(A) shall adhere to all rules, reaulations. laws.
policies of the City and in addition shall adhere to the followina:
(1) Work Hours, includina delivery of supplies/materials shall be Monday
throuah Fridav from 7:00 am to 6:00 pm. and Saturday from 8:00 am to 4:00 pm.
(2) Work is prohibited on Sundays and the followina holidavs: New Year's
Dav. Memorial Dav, Julv 4th, Labor Dav. Thanksaivina Dav and Christmas Dav.
(3) Either a temporary trailer. buildina or storaae shed. shall be allowed on
site. No more than one of these structures/sheds shall be allowed on the site at the
same time.
(4) After submission of a construction permit application. if reauested bv the
City. a silt fence shall be installed around the entire perimeter of the property and
maintained in a secure operational manner. however part of the silt fence may be
removed for site access.
(5) In the event of tropical storm or hurricane warninas the Applicant/Owner
shall empty all dumpsters. remove and/or secure all loose construction debris/materials
and port-o-Iets, and all roof tiles must be strapped or removed.
(6) Dumpsters shall be provided if the construction debris is of such
maanitude that the debris cannot be maintained in a safe or orderlv manner on site.
Dumpsters containina construction debris shall be promptlv emptied when full. When
full and waitina removal. the Applicant/Owner must cover the dumpster in an
appropriate manner to prevent trash from blowina into neiahborina property.
Construction materials that are to be used on the iob site must be stored in an orderlv
and neat manner or removed.
(7) To the extent feasible, provisions for storm water must be made during
construction to ensure that no water flows onto neiahborina properties.
2
(8) Portable toilets are to be placed in as unobtrusive a location as possible.
so as not to affect neiqhborinq property. and must be maintained in a neat, clean and
sanitary condition.
(9) All construction activity must be confined to the property under
construction.
(10) Construction parkinq should be on the iob site when possible. In addition,
parkinq is limited to the same side of the street as the site and confined to the property
boundaries when possible. No parkinq is permitted within 25' of any intersection. The
street must remain open for vehicular travel at all times.
(11) All deliveries to the site must be placed on the construction site only.
Third party deliveries (deliveries by anyone other than the property owner) are
prohibited on Sundays and the followinq holidays: New Year's Day, Memorial Day, July
4th, Labor Day, Thanksqivinq Day and Christmas Day.
(12) Streets adioininq the proiect must be cleaned of construction debris and
dirt on a daily basis. The Applicant/Owner is responsible for protectinq and cleaninq
City drainaqe systems of construction dirt and debris, upon request from the City.
Section 3. That Section 4.4.3, "Single Family Residential (R-1) Districts", is
amended by enacting Subsection 4.4.3(J), "Violations of 4.4.3(1)" to read as follows:
(J) Violations of 4.4.3m: The City shall have any and all leqal remedies
available to it to enforce Section 4.4.3(1), includinq but not limited to, iniunctive relief.
issuance of a Notice to Appear. issuance of a Code Enforcement Citation, issuance of a
Stop Work Order and any other penalty as provided by Section 10.99 of the Code of
Ordinances.
Section 4. That should any section or provIsion of this ordinance or any
portion thereof, any paragraph, sentence, clause or word be declared by a court of
competent jurisdiction to be invalid, such decision shall not affect the validity of the
remainder hereof as a whole or part hereof other than the part declared invalid.
Section 5. That all ordinances or parts of ordinances in conflict herewith be,
and the same are hereby repealed.
Section 6. That this ordinance shall become effective upon its passage on
second and final reading.
3
PASSED AND ADOPTED in regular session on second and final reading
on this the day of , 2006.
ATTEST:
City Clerk
MAYOR
First Reading
Second Reading
4
Date: February 9, 2006
Agenda Item No. ~
AGENDA REQUEST
Agenda request to be placed on:
_Regular
_ Special
_X_Workshop
Consent
When: February 14,2006
Description of Agenda Item:
Discussion of a Proposed Ordinance Amending LDR Section 4.4.3 Single Family
Residential Districts by Adding a Section Regulating Construction Site Conditions
Ordinance/Resolution Required: @/ No
Draft Attached: 8/ No
Recommendation: Discussion and Direction
Department Head Signature: ~brt -
I
City Attorney ReviewlRecommendation (if applicable)
Budget Director Review (required on all items involving expenditure of funds):
Funding Available: Yes / No
Funding Alternatives:
Account # & Description:
(if applicable)
City Manager Review: ~
Approved for agenda: @NO
Hold Until:
Agenda Coordinator Review:
Received:
Action: Approved / Disapproved
Page 1 of 1
Meeks, Janet
From: Cary Glickstein [cglickstein@ironwoodproperties.com]
Sent: Monday, February 13, 2006 1 :41 PM
To: Perlman, Jeff (personal email); Levinson, Jon (personal email); Ellis, Rita
Cc: tbfetzer@bellsouth.net; Meeks, Janet; Diaz, George; Butler, Lura; 'Patricia Westall'
Subject: Construction Regulations
Jeff, Jon, and Rita,
I was planning on attending the workshop tomorrow night until my wife reminded me that I was not home last year
for something else.
The construction regulations you will discuss are long overdo, and are, for the most part, comprehensive enough
to make a meaningful difference. However, there is still a big void dealing with jobsite abandonment issues,
which, in many ways, are a bigger nuisance than the other construction-related problems. There has to be a
better way to help residents deal with this problem than the current proposed ordinance does, which has both
practical and definitional deficiencies.
Specifically:
1. There should be an expiration date for any building permit, like many jurisdictions have. 14 months would
be reasonable, with the current ordinance language allowing for, one 90-day extension for cause, provided
the applicant has diligently pursued completion.
2. There should be a requirement to diligently pursue the completion of a project once commenced. Allowing
6 to lapse before deeming work abandoned does little to curb the problems.
3. There should be significant penalties if a permit expires. That is, no should be allowed, and permit fees for
abandonment should be at least 1.5x the original permits fee amount, plus compliance with any new
regulation/ordinance passed prior to the date of re-issuance.
4. "Commencement" of construction needs to be better defined, if not in this ordinance, then in the LDRs.
The current definition in the LDRs is sloppy and ambiguous, and should be better-tailored to single-family
homes.
When this issue was first debated, it was agreed that the entire problem should be dealt with one, comprehensive
ordinance. The current proposal provides greatly needed relief (and what will be greatly appreciated relief), but is
lacking in other respects.
Thank you again for your support of this important ordinance.
Pleas call if you have any questions.
Regards,
Cary Glickstein
Ironwood Properties, Inc.
277 SE 5th Avenue
Delray Beach, FL 33483
Ph 561-279-8952
Fax 561-279-0611
e-mail cQlickstein@ironwoodproperties.com
2/13/2006
~ ~\o-t~~~
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[ITY DF DELRAY BEA[H
DELRAY BEACH
~
All-America City
, III I!
100 NW. 1st AVENUE
DELRAY BEACH, FLORIDA 33444
.
561/243-7000
MEMORANDUM
FROM:
David T. Harden
City Manager
g ~ obert A. Barcinski
I/"A'ssistant City Manager
1993 TO:
2001
DATE:
February 9, 2006
SUBJECT:
Ae:enda Item City Commission Workshop February 14.2006
Proposed Performance Measures FY 06/Municipal Golf Course, Lakeview
Golf Course and Tennis Facilities
ACTION
City Commission is requested to review revised performance measures proposed for FY 06 for
the Municipal Golf Course, Lakeview Golf Course and the Tennis Facilities and provide staff
with further direction.
BACKGROUND
Proposed performance measures for FY 06 for the Municipal Golf Course, Lakeview Golf Course
and Tennis Facilities were brought before Commission at your December 13, 2005 meeting for
approval. Commission tabled action, requesting additional information and research. Staff was
directed to verify with bond counsel the ruling on the use of net profit as a performance measure,
we were requested to check with other public and private golf courses to determine their policy
regarding bonuses, and were requested to see if we could add or change measures which might be
less sensitive to circumstances beyond the control of the management company such as
hurricanes.
We did check again with our bond counsel concerning the viability of using net profit as a
measure. We were told rulings have not changed and if net profit were to be used we could lose
the tax free status of the bonds.
We also attempted to obtain information from other golf courses, both public and private, to find
out how they handled bonuses.
Most of the municipal or county owned courses in our area are operated by their own employees
and they do not pay bonuses. North Palm Beach contracts out their restaurant operations and
Okeeheelee has contracted out course maintenance. Neither pay bonuses. Southwinds, West
Palm Beach, and Orangebrook Golf Courses have management companies but pay no bonuses. It
was more difficult obtaining information for private courses but we did talk to a representative
with McGladrey Pullen a CPA firm which provides services to private courses. We were
* Printed on Recycled Paper
THE EFFORT ALWAYS MATTERS
\!\\S~
informed that virtually all private clubs pay a bonus to the club manager and the bonus is based
on customer satisfaction and their ability to keep costs under budget.
Attached are the proposed measures and point assignments for FY 06 as compared to what was
presented at the 12/13/05 meeting. We did attempt to make adjustments that were somewhat less
sensitive to impacts such as a hurricane and have added a bonus point provision for each
operation.
This is before Commission for review and further direction.
RAB/tas
File :u: sweeney/agenda
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City Of Delray Beachc~
Department of Environmental Services
MEMORAN
.
,. \ .'-''''
DUM
www.mydelraybeach.com
TO:
David T. Harden, City Manager
~
FROM:
Richard C. Hasko, P.E., Environmental Services Director
SUBJECT: POST HURRICANE ANALYSIS
FIRE STATION #4
DATE: February 7,2006
Attached please find a copy of the inspection report performed by Currie Sowards Aguila Architects
of Fire Station #4 on the northeast comer of Barwick Road and Lake Ida Road. The non-destructive
report is an evaluation of the condition of the facility in terms of the damage sustained from
Hurricane Wilma as well as the overall condition based on the structure's age and adaptability to
current needs of the Fire Rescue services supported at that location. At this point, direction is needed
regarding what approach is taken to effecting repairs and improvements to the facility. Options to
consider include making the necessary repairs to the facility to mitigate storm damage, and a
complete replacement of the facility to provide a new structure that conforms with current code
requirements and provides adequate modem facilities to support the services provided.
Please place this item on the February 14, 2006 Workshop agenda for consideration by City
Commission.
Cc: Kerry Koen, Fire Chief
Victor Majtenyi, Construction Manager
\N'S,3
~
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NON-DESTRUCTIVE SURVEY
AND POST HURRICANE ANALYSIS
CITY OF DELRA Y BEACH
FIRE STATION 4
4321 LAKE IDA ROAD
for
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CITY OF DELRA Y BEACH
ENVIRONMENTAL SERVICES DEPARTMENT
434 SOUTH SWINTON AVENUE
DELRA Y BEACH, FLORIDA
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Fel1ruary 1, 2006
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Prepared 11y:
CURRIE SOWARDS AGUILA ARCHITECTS
134 NE Fire't Avenue
Delray Beach, Florida :3:3444-
561-276-4951
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OVERVIEW
On January 5, 2006, at the request of the City of Delray Beach, Currie Sowards Aguila
Architects (CSA) made an on-site non-destructive survey of the existing Fire Station 4
facility located at 4321 Lake Ida Road. The purpose of the survey was primarily to
review any negative impacts to the facility as a consequence of recent hurricane
activity, particularly Hurricane Wilma on October 24, 2005, as well as documenting any
other general deficiencies that may exist in order to determine the best option for repair
or replacement.
Representing the City of Delray Beach was Assistant Fire Chief John W. Tomaszewski.
Representing the architect was Jose Aguila, and representing the engineers were Dan
Thompson for MEP disciplines and Bob Selinsky for structural review.
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Fire Station 4 was originally constructed in 1980, was approximately 4,680 square feet
and consisted of a three-bay station with dormitory space for eight personnel, general
use toilet facilities, and an open kitchen with an adjacent day room (see figures 1-3). In
1995 the City expanded the facility by another 1,000 square feet which provided
general upgrades to the dormitory area and restrooms and an addition of a medical
exam room, office space, physical conditioning, and protective clothing spaces. In
addition, a second floor storage area of approximately 570 square feet was added
above the apparatus bay.
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The most obvious observation upon arrival is the damage to the mansard roofing
shingles which have exposed the underlayment (see figure 4) and sheathing material
allowing water intrusion which is exacerbating the air quality concerns noted later in this
report. In addition, the overhead doors were damaged to such an extent that the City
was forced to do emergency replacement of all four overhead coiling doors. Lastly,
large portions of the flat roof (see figures 5-7) sustained wind damage which has
compromised the integrity of the roof and is the primary cause of the note roof-leak
stains observed throughout the facility. Following is a more detailed report of our
observations by discipline.
ARCHITECTURAUSTRUCTURAL OBSERVATIONS
STRUCTURAL
,...
The exterior walls of the facility are constructed of concrete masonry units with double-
tee concrete slab roof (see figure 8) over the apparatus bays and a wood trussed roof
(see figure 9) for the remainder of the building. The exterior perimeter roof edges
consist of mansard trusses with a plywood veneer.
Our non-destructive observations noted several "soft" areas of the low roof which is
more than likely due to decay of the plywood below as a consequence of previous and
on-going roof leaks. It is noted that besides the obvious water intrusion concerns, the
plywood diaphragm is weakened and should be replaced as soon as possible.
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The addition was completed in accordance with the Standard Building Code in effect at
the time with design wind speeds of 110 miles per hour vs the current 140 mph required
by the Florida Building Code.
The following additional observations or deficiencies were noted which are not entirely
related to the hurricanes, but when compared to current codes may be in need of
attention:
/"'"'
/"'"'
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SYSTEMS
.
Separation between the apparatus bays and the residential portions of the
building should be separated by an approved two-hour construction
system per Table 302.3.2 of the FBC. The infill and miscellaneous
patching that was completed during the previous renovation appears to
have gaps in some areas (see figure 10) and may need further review and
repair.
Section 1014 of the FBC requires installation of one egress door from the
apparatus bay and also one from the living area to the exterior of the
building as well. This egress door must be located so as to not to go
through another space to get to the exterior of the building.
There are at least six doors in the facility that do not comply with the
required ADA clearances. In several instances, correction will result in
substantial internal modification which may not be practical. In addition,
all doors should be verified to insure that the required 32 inch clearance at
90 degree opening is met.
The doors from the living quarters to the apparatus bay will require a 4' by
5' landing and a 4' long ramp per ADA requirements. Implementing this
requirement will result in interference with vehicle parking.
None of the toilet/shower facilities meet the requirements of chapter 11 for
accessibility (see figures 11-13). Correction of these deficiencies will result
in major reconstruction of the facility.
The stair to the storage area appears to meet the requirements of the
FBC for riser height and tread length; however, the handrails do not. The
horizontal projection at the bottom of the stairs needs to be 23". The south
handrail can be replaced, but the north handrail will require the relocation
of a door.
.
.
.
.
.
The electrical system power is provided by an underground service from pole mounted
FPL transformers located on Barwick Road. The service is a 200 ampere 120/240 volt
three phase open delta. There are three panels located in the apparatus bay that
provide distribution to various loads. A 15 KW 120/240 volt three phase emergency
generator is LP gas fueled, spark ignited, four-cylinder engine which provides power to
selected lighting and power loads under loss of power conditions.
....
Lighting is provided by recessed 2x4 fluorescent fixtures in most of the public areas,
surface mounted open fluorescent strip fixtures in the apparatus bay, recessed
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incandescent down lights in the dormitory area, and other miscellaneous type
incandescent and fluorescent fixtures in other ancillary areas.
The potable water system is provided through Delray Beach Utilities from a metered
supply with the service off Barwick Road. There is a two-compartment sink in the
kitchen, laundry tub and domestic clothes washer off the apparatus area, commercial
type ice machine located in the laundry/storage area. The toilet rooms have floor
mounted flush valve water closets and wall hung urinals, stall type showers and vanities
with lavatories. Hot water is provided by a LP gas-fueled water heater, located in a
closet off of the day room.
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The sanitary system is connected to an on-site lift station that is located on the
southwest corner of the building (see figure 14).
-
The occupied areas of the building (command office, day room/kitchen, dormitory, toilet
room and exercise area) are cooled and heated with two air-conditioning units. The
medical exam area is air conditioned by a thru-the-wall unit.
One system is a five-ton air cooled, direct expansion split system with the air handler
located in a closet off of the day room/kitchen (see figure 15), and the air cooled
condensing unit located at grade on the northwest corner of the building (see figure 16).
The heating is provided by electric resistance heater located in the air handler. This
system provides air conditioning to the command office, day room/ kitchen and toilet
room and dormitory area. A supplemental thru-the-wall unit has been added to help
cool the day room/kitchen.
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The second system is a roof top package air cooled, direct expansion, cooling unit with
electric resistance heating (see figure 17). The unit is located on the roof above the
exercise room and provides cooling for the protective clothing area and the exercise
room. This unit is a 2-1/2 ton system.
Toilet room ventilation is provided by ceiling mounted exhaust fans. The apparatus bay
is ventilated by a single roof mounted centrifugal exhaust fan in a spun aluminum
housing (see figure 18). The kitchen hood is a vented residential type servicing a gas
fueled commercial type range (see figure 19).
OBSERVED SYSTEM DEFICIENCIES
ELECTRICAL
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Two of the original electrical power panels are manufactured by FPE, and replacement
circuit breakers for these panels are not manufactured and not readily available;
replacement breakers may not be UL listed.
The standby generator system is not large enough to operate the entire existing facility,
only selected loads. The generator does not have adequate working clearances around
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the generator for proper maintenance, the electrical disconnect from the generator does
not have code required clearances, the engine is not properly ventilated and the engine
exhaust is located too close to a ventilated opening (see figure 20). We would
recommend a whole building generator be installed in an exterior storm-proof
enclosure.
Drop cords used to provide power to the apparatus refrigerators and other electrical
loads are not properly supported from the ceiling with strain relief devices as required
by code.
The existing electrical fluorescent lighting fixtures are outdated and use inefficient
lamps and ballasts; the prismatic lenses for the recessed fixtures in some cases are
yellow and need replacement. The apparatus bay uses strip fluorescent fixtures for
lighting, and the lighting levels are inadequate.
The closet that is used for the five-ton air handler, security system and phone system
as well as the pantry lockers is too small and provides inadequate service to all of the
above items (see figures 21-22).
Generally exterior site lighting is poor. We have not measured the lighting levels at
night, but from observation and experience' it is obvious that the lighting is inadequate
for proper security and night vision. Some of the fixtures are improperly lamped.
MECHANICAL
The existing five-ton air-conditioning system is near the end of its useful life expectancy
and should be replaced. The condensing unit has a tree or bush growing up through
the grill (see figure 16) that protects the condenser. There is minimal outside air
provided as required by code.
By the addition of the thru-the-wall unit to supplement the cooling requirements in the
day room/kitchen, it is obvious that at some point the unit was needed to provide for
comfort conditions.
Observable mold growth is on several portions of the supply air duct (see figures 23-
24). The mold should be removed, and the duct should be replaced. All of the rest of
the duct should be inspected and removed and replaced if contaminated.
The apparatus bay ventilation does not meet the modern standards for engine exhaust
removal. The latest innovations have dedicated exhaust systems that attach to the
vehicle exhaust and automatically detach when the vehicle leaves the building. There is
some discussion about this form of exhaust in that the system is not flexible enough for
different types of vehicles. That is, if a new vehicle exhaust is in a different location from
the vehicle for which the exhaust system is originally designed, then the system must
be reworked to accommodate the difference. This is a valid observation, but it can be
overcome with some relatively minor adjustments. The exhaust from the bay is at the
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ceiling level of the room, and to ventilate the exhaust fumes properly, they should be at
the floor level. In addition, as vehicles leave the facility, vehicle emissions are allowed
to enter the building through the attic venting system and therefore should be closed.
There is no ventilation provided in the janitors' closet even though a variety of cleaning
products are being stored in this room (see figure 25).
The flue for the gas water heater is not connected to the water heater (see figure 26);
this allows the flue gas to be vented directly into the closet that the heater is housed. It
is our opinion that because the flue is still connected to the roof vent, most of the flue
gas is still allowed to escape to the atmosphere. I pointed this obvious safety hazard out
to the station personnel to get repaired immediately.
The kitchen hood is not a commercial hood (see figure 27). As the station is a
commercial building, the hood and the entire kitchen installation should comply with
commercial standards. The hood must be replaced by a standard Type 1 grease hood
with a liquid tight welded exhaust duct in compliance with NFPA 96. There is no fire
extinguishing system for the hood. An "Ansul" type system must be installed. The hood
must extend past the range by 6" on each side. The rear wall behind the range should
be surfaced with a washable non combustible surface (such as stainless steel).
PLUMBING
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The gas water heater is not properly vented; see the Mechanical section above.
There should be a three-compartment sink and a hand wash sink in the kitchen.
The showers are not handicapped accessible.
;-
i
None of the toilet rooms comply with current accessibility requirements.
The ice machine should not be located in the janitors' closet (see figure 28). There is
too great a possibility of contamination of the ice from cleaning supplies. If the ice is
used for consumption and is to remain in the janitors' closet, then it should be in a
dispensing machine so that the ice bin is not readily accessible and provides more
protection.
The water supply to the station should be through an approved RPZ type back flow
preventer.
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GENERAL
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The attic appears to be vented with the roof insulation above the ceiling. Much of the
ceiling is a lay-in acoustical tile. This condition is contrary to current good design
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practice and the Florida Building Code/Florida Energy Code. The air barrier and the
thermal barrier should be in the same location and lay-in acoustical tile is not
considered an air barrier. Some of the observable mold conditions can be attributed to
the vented attic space above the lay-in tile. However, some of the mold is from leaks in
the roof.
Evidence of mildew or mold growth is forming on the north exterior wall of the building
(see figure 29). This growth is from a lack of insulation in the wall causing the surface
temperature of the wall to be at the dew point for extended periods. This contributes to
the poor air quality conditions that exist in this facility and is in need or correction as it
poses a potential health hazard.
CONCLUSION
r
As stated above, the impetus for visiting the site was to determine what negative impact
the recent hurricanes had on the facility and at the same time note any other
deficiencies for correction. As to the hurricane damage, the most obvious concern is
the roofing material that has been displaced as a result of heavy winds and is allowing
intrusion of water into the facility which is compounding the indoor air quality of the
facility. The building structure has not been compromised, and there is no structural
danger to the users. However as noted above, there has been some systemic and
collateral damage to the truss connectors that may have compromised the truss
connections and should be further evaluated and, if needed, replaced.
Since the damaged overhead doors have been replaced, no additional comment will be
noted on this item.
All the code related observations noted illustrate how this facility has exhausted its
useful life. Many of the current practices in fire station design are not provided for in
this facility, including a proper decontamination room, hazardous material storage,
separate storage spaces for medical equipment, cleaning supplies, washer/extractor
and gear drying equipment, etc. In general the interior spaces are small, poorly lit, and
poorly ventilated.
An important note should be made regarding how the various apparatus vehicles
access the site. In order to get the vehicles in the apparatus bays and ready for a call,
the trucks need to be backed into the bays which is extremely dangerous to personnel
and vehicles and has resulted in at least one recent accident at this location. Other
than station replacement/relocation, there is no obvious solution to this issue.
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Figure 4
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Figure 6
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Figure 10
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Figure 11
Figure 12
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Figure 14
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Figure 16
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Figure 21
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Figure 25
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Figure 26
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Figure 28
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Figure 29
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[ITY DF DELIAY BEA[H
DElRAY BEACH
kIa.I:III
All-America City
, , III!
100 N.W. 1st AVH.JUE
DELRAY BEACH. FLORIDA 33444
561/243-7000
MEMORANDUM
1993 TO:
2001
FROM:
David T. Harden
CitY- Manager
~ert A. Barcinski
Assistant City Manager
DATE:
February 9, 2006
SUBJECT:
Ae:enda Item City Commission Workshop February 14,2006
Banner Hanging
ACTION
This item is on the agenda for discussion and direction from City Commission.
BACKGROUND
City staff currently spends approximately 700 hours per year on banner hanging. We currently
have decorative light poles that we service for banner hanging as follows:
. Atlantic Avenue from NW/SW 6th Avenue to A-I-A 206
. Pineapple Grove Way from Atlantic Avenue to NE 4th Street 51
. NE/SE 5th Avenue 2 blocks north and south of Atlantic Avenue 16
. NE/SE 6th Avenue 2 blocks north and south of Atlantic Avenue 16
. Old School Square parking lot 33
Total 322
We have recently completed or are in the process of completing new streetscape projects which
will add to the total number of decorative poles as follows:
. NE 4th Avenue from Atlantic to NE 2nd Street 49
. SW/NW 5th Avenue project 37
. Swinton Avenue SE/SW 2nd Street to NE/NW 4th Street 56
. One way pairs - this project does not include decorative light poles
. Atlantic Avenue - NW/SW 6th Avenue to NW/SW 12th Avenue. We do not know the
number of decorative light poles with banner arms that will be installed but estimate
between 60-70.
With the new projects coming on-line we feel that it was an appropriate time to discuss the
banner hanging policy with City Commission.
Attached is a memorandum received from Harold Bellinger which indicates the type, number and
location of banners now being serviced. These include standard banners ("Welcome to Delray
* Printed on Recycled Paper
THE EFFORT ALWAYS MATTERS
\N t),Lf
Beach" and Entertainment/Shopping/Dining banners), signature banners (Pineapple Grove Way),
and special event banners for various events.
Keep in mind that when we reach tropical storm season all banners should be taken down to
prevent banners and banner arms from being destroyed.
Based on all of the above we are recommending for consideration the following:
Standard Banners
~ Entertainment/Shopping/Dinner banners - No change
~ "Welcome to Delray Beach" banners - Install banners as follows:
. Intersection comer poles and then every other pole on Atlantic from A-I-A to
NW/SW 61h Avenue
. Intersection comer poles and then every other pole on NE 4th Avenue between
Atlantic A venue and NE 151 Street
. Intersection comer poles and then every other pole between NE 151 Street and SE 151
Street on Swinton Avenue
Si2nature Banners
~ Pineapple Grove Way - No change
~ NW/SW 51h Avenue - Hang new banners being designed on all poles
Snecial Events
~ Hang banners on intersection poles only for all events except as follows:
. Delray Affair - Intersection comers then every other pole from A-I-A to NW/SW 6th
Avenue
. Holiday banners - Intersection comers then every other pole from A-I-A to NW/SW
6th Avenue
. International Tennis Tournament - No change
The DDA Executive Director and Board do not object to the proposals for the signature banners
or the special event proposal except for Holiday banners which they feel should be continued on
all poles on Atlantic Avenue.
In addition they prefer that the "Welcome to Delray Beach" banners should continue to be placed
on all poles on Atlantic Avenue from A-I-A to NW/SW 6th Avenue as well as on all poles on NE
4th Avenue from Atlantic to NE 2nd Avenue and on Swinton Avenue from NE 41h Street to SE 2nd
Street.
Standard banners, signature banners, Holiday banners, and Independence Day banners are paid
for by the DDA.
This item is on the agenda for discussion and direction.
RAB/tas
Fi/e:u:sweeney/agenda
Doc: Agenda Item Banner Hanging
MEMORANDUM
TO:
James Schmitz, Deputy Director Public Works
FROM:
Harold Bellinger, Superintendent Streets & Traffic
DATE:
February 9, 2006
SUBJECT:
FLAG AND BANNER INSTALLATION
EVENT
MONTII OF INSTALLATION NORMALLY
EVENT DATE INSTALLED LOCATION
Welcome to Delray Beach Banners 206 SW I NW 6th Avenue to AlA, every pole
Pineapple Grove Permanent 51 Pineapple Grove Way from Atlantic to NE 4th Street
FotoFusion January 2 weeks prior 147 Swinton Ave to AlA all poles
33 In CRA lot @ NE lit Avenue
Art & Jazz January 1 week prior 78 SW I NW (Jii Avenue to AlA, four comers
Antique Show February 2 weeks prior 78 SW I NW 6th Avenue to AlA, four comers
International JanlFeb 2 weeks prior 60 SW 12th Avenue to SE ~ Avenue on FPL poles
Intersections from Intracoastal to NW/SW 6th Ave and
comers 8 poles in front of Tennis Stadium.
Delray Affair April 2 weeks prior 147 Swinton Avenue to AlA every pole
Art & Jazz May 1 week prior 78 SW I NW 6th Avenue to AlA, four comers
Memorial Day May 1 day prior 34 SW I NW 6th Avenue to SW 12th Ave, on FPL poles
Art & Jazz June 1 week prior 78 SW I NW 6th Avenue to AlA, four corners
Flag Day June I week prior 34 SW I NW 6th Avenue to SW 12th Ave, on FPL poles
Independence July 1 day prior 78 SW I NW 6th Avenue to AlA, four comers
Day
Art & Jazz October 19 1 week prior 78 SW I NW 6th Avenue to AlA, four comers
Garlic Festival November 2 weeks prior 78 SW I NW 6th Avenue to AlA, four comers
Turkey Trot I November 2 weeks prior 54 Swinton Avenue to AlA, four comers
5k Run
Tree Lighting November 2 weeks prior 78 SW I NW 6th Avenue to AlA, four comers
Ceremony (Holiday & Sponsor Banners)
Art & Jazz December 1 week prior 78 SW I NW 6th Avenue to AlA, four comers
Holiday December 2 weeks prior 128 SW I NW 6th Avenue to AlA, every pole except
comers
Banners
First Night December 2 weeks prior 78 SW I NW 6th Avenue to AlA, four comers
Entertainment I Shopping I Dinning Permanent 16 NE I SE 5th Avenue 100 & 200 block
Entertainment I Shopping I Dinning Pennanent 16 NE I SE 6th Avenue 100 & 200 block