Ord 08-16ORDINANCE NO. 08-16
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, AMENDING CHAPTER 95,
"EMERGENCY MANAGEMENT", OF THE CODE OF ORDINANCES
OF THE CITY OF DELRAY BEACH, FLORIDA, BY AMENDING
SECTION 95.03, "EMERGENCY MANAGEMENT STRUCTURE", AND
SECTION 95.04, "POWERS, DUTIES AND RESPONSIBILITIES", TO
PROVIDE FOR THE CREATION OF AN INDEPENDENT DIRECTOR
OF EMERGENCY MANAGEMENT POSITION; PROVIDING A
SAVINGS CLAUSE; GENERAL REPEALER CLAUSE; AND AN
EFFECTIVE DATE.
WHEREAS, it is the intent of the City Commission of the City of Delray Beach to provide the
necessary organization, powers, and authority to enable the timely and effective use of all available City
resources to prepare for, respond to, and recover from emergencies, natural and man-made, likely to affect the
security, safety, or health of the City of Delray Beach and its residents; and
WHEREAS, it is the intent of the City Commission that nothing contained within this ordinance shall
relieve City departments of their normally assigned duties, responsibilities, and functions; and
WHEREAS, it is the intention of the City Commission that nothing contained within this ordinance
shall be construed as a delegation of authority to abridge or diminish the legislative or administrative powers of
the City Commission; and
WHEREAS, the City Commission is authorized to create an emergency management program pursuant
to Chapter 252, Florida Statute, and
WHEREAS, pursuant to Chapter 252, Florida Statutes, emergency management programs shall have a
director that is appointed by the City Commission or the City Manager; and
WHEREAS, currently, Chapter 95 of the City of Delray Beach Code of Ordinances provides for the
City Manager or his/her designee to perform the function of Director of Emergency Management and the
Coordinator of Emergency Services to perform certain duties; and
WHEREAS, the City Commission desires to create a Director of Emergency Management position that
is separate from the City Manager position and to eliminate the Coordinator of Emergency Services position in
order to best protect the City of Delray Beach and its residents in the event of an emergency.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA AS FOLLOWS:
Section 1. That Chapter 95, "Emergency Management", of the Code of Ordinances of the City of
Delray Beach is hereby amended by amending Section 95.03, "Emergency Management Structure", and Section
95.04, "Powers, Duties and Responsibilities", to read as follows:
Sec. 95.03 EMERGENCY MANAGEMENT STRUCTURE.
i l� The
Director of Emergency Management's duties shall include the ongoing planning for and coordination of
those actions necessary for the creation and maintenance of an effective emergency response capability to
prepare for and manage emergency conditions.
Sec. 95.04 POWERS, DUTIES AND RESPONSIBILITIES.
(A) The City Manage mor Acting City Manager, ---'- _ = = =_a its the Tom-_ _tei =r E_ __a_ __
shall have the following powers, duties and responsibilities--_ The City Manager or Acting City
Manager may delegate. in writing, a specific power, duty, or responsibility listed below to the Director of
Emergency Management:
(1) To declare or recommend a declaration of emergency pursuant to Section 95.05; to inform the
Mayor and Vice Mayor and the City Commission of the reasons for and status of events requiring the
declaration.
(2) To direct the creation, revision and the exercise of emergency response plans conforming to State
and County emergency plans for the mitigation of, preparation for, response to, and recovery from
emergencies; and to exercise all powers permitted by F.S. Chapter 252.
(3) To assist the efforts of the Coordinates Director of Emergency Sei=�iees Management in preparation
for, response to, and recovery from; emergency conditions.
(4) To recommend a budget to the City Commission for the creation and maintenance of an emergency
response capability as provided herein.
(5) To promulgate emergency regulations necessary for the protection of life and property,
establishment of public order, and control of adverse conditions affecting public welfare resulting from
an emergency, to the City Commission.
(B) The Director of Emergency Management shallhave the
following responsibilities and duties:
(1) To supervise the development and maintenance of City emergency plans, including annual updates.
(2) To plan for and develop an emergency operations control center to include equipment, manning,
and operational procedures necessary to for the management and control of emergency conditions.
(3) To develop and manage the City's emergency awareness public information program.
(4) To prepare and submit an annual operating budget to the City Manager related to emergency
management activities, preparations and training.
Section 2. That should any section or provision of this ordinance or any portion thereof, any
paragraph, sentence, clause or word be declared by a court of competent jurisdiction to be invalid, such
ORD. NO. 08-16
decision shall not affect the validity of the remainder hereof as a whole or part hereof other than the part
declared invalid.
Section 3. That all ordinances or parts of ordinances in conflict herewith be, and the same are
hereby repealed.
Section 4. That this ordinance shall become effective upon its passage on second and final reading.
PASSED AND ADOPTED in regular session on second and final reading on this the
day of M�Q� . -12016.
ATTE T:
City Clerk ,-' A Y O R
First Reading
Second Reading VW
3 ORD. NO. 08-16
City of Delray Beach D100elray Beach, Beach, Avenue
FL 33444
(D
Legislation Text
File #: 16-194, Version: 1
TO: Mayor and Commissioners
FROM: Tennille Decoste, Human Resources Director
THROUGH: Donald B. Cooper, City Manager
DATE: March 1, 2016
ORDINANCE NO. 08-16 AMENDING CHAPTER 95 OF THE CITY'S CODE OF ORDINANCES FOR
THE DIRECTOR OF EMERGENCY MANAGEMENT (SECOND READING)
Recommended Action:
Motion to Approve Ordinance No. 08-16 to amend Chapter 95 of the City's Code of Ordinances for
the Director of Emergency Management and to approve job description as well.
Background:
Chapter 252.38, Florida Statutes mandates that each municipal emergency management program
have a director. The director must meet the minimum training and education qualifications
established in a job description approved by the City Commission. Further pursuant to Chapter
252.38, the director shall be appointed by the City Commission or the chief administrative officer (City
Manager) to serve at the pleasure of the appointing authority.
The attached job description should be read in conjunction with Ordinance 08-16, which amends
Chapter 95 of the City's Code of Ordinances to create an independent director of emergency
management position. The director of emergency management performs his/her duties under the
administrative direction of the Police Chief, the City Manager, and any Executive Policy Group
implemented during emergencies.
City Attorney Review:
Approved as to form and legal sufficiency.
City of Delray Beach Page 1 of 1 Printed on 2/23/2016
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City of Delray Beach
Classification Description
Classification Title: DIRECTOR of EMERGENCY MANAGEMENT
FLSA Status: Non -Exempt Grade: 15
General Purpose and Description
The Director of Emergency Management responsibilities are managerial functions involving planning,
developing, directing, administering, and maintaining an effective and comprehensive Emergency
Management Program for the City of Delray Beach. This position is also responsible for implementing and
enforcing measures that mitigate and respond to man-made or natural emergencies. Responsible
supervisory and technical work in the field, or at a designated Emergency Operations Center (EOC) directing
assigned City personnel in general public safety efforts. Director of Emergency Management responsibilities
are performed under the administrative direction of the Police Chief during normal work week and under the
direction of the City Manager, and Executive Policy Group (EPG) during man-made or natural emergencies.
Nature of Work
Essential Functions and Responsibilities:
The following duties are normal for this position. The omission of specific statements of duties does not
exclude them from the classification if the work is similar, related, or a logical assignment for this
classification. Other duties may be required and assigned.
• Develop, coordinate, manage, and maintain the City's Emergency Management Program, its plan,
policies, and procedures to effectively mitigate or respond to man-made or natural disasters.
• Outline the roles and responsibilities of internal department collaborators and supporting groups
when managing a variety of emergency contingencies.
• Maintain the City's Emergency Operations Center (EOC) and coordinate staffing and internal
procedures to enable well coordinated operations during emergencies.
• Develop and maintain the City's Continuity of Operations Plan (COOP) and Continuity of Government
Plan (COG).
• Oversee National Incident Management System (NIMS) compliance and coordination.
• Oversee and manage Special Event contingency planning.
• Assist in the creation of the City's Critical Asset Management System (CAMS).
• Establish a system to activate the City's Emergency Management Plan (EMP) and alert all
participating and pertinent personnel.
• Responsible for developing, implementing, and delivering training workshops, exercises, drills on all
of the appropriate components of the City's EMP and emergency communications utilizing
Homeland Security Exercise and Evaluation Program Standards (HSEEP).
• Prepare grant and training applications for submission to state and federal government agencies
(Urban Area Working Group (UAWG), Urban Areas Security Initiative (UASI), FEMA, Department of
Homeland Security (DHS), etc.) when applicable.
• Develop and manage the annual emergency management program budget for the City.
• Liaise, for example, with local school districts, local businesses and industry, and community
resources, to develop emergency plans and disaster preparedness for the City.
DD2ECTOR OF EMERGENCY MANAGEMENT
• Personnel and Human Resources - Knowledge of principles and procedures for personnel
recruitment, selection, training, compensation and benefits, labor relations and negotiation, and
personnel information systems.
• Clerical - Knowledge of administrative and clerical procedures and systems such as word
processing, managing files and records, stenography and transcription, designing forms, and other
office procedures and terminology.
• Budget - Analyze the organization and oversight of costs and expenditures for the organization to
include ongoing and predicted expenditures as well as grant fund applications and grant monitoring.
Skills
• Service Orientation - Actively looking for ways to help people.
• Complex Problem Solving - Identifying complex problems and reviewing related information to
develop and evaluate options and implement solutions.
• Speaking - Talking to others to convey information effectively.
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative
solutions, conclusions or approaches to problems.
• Coordination - Adjusting actions in relation to others' actions.
• Reading Comprehension - Understanding written sentences and paragraphs in work related
documents.
• Active Listening - Giving full attention to what other people are saying, taking time to understand
the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Writing - Communicating effectively in writing as appropriate for the needs of the audience.
• Judgment and Decision Making - Considering the relative costs and benefits of potential actions to
choose the most appropriate one.
• Instructing - Teaching others how to do something.
• Learning Strategies - Selecting and using training/ instructional methods and procedures
appropriate for the situation when learning or teaching new things.
• Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to
make improvements or take corrective action.
• Social Perceptiveness - Being aware of others' reactions and understanding why they react as they
do.
• Systems Analysis - Determining how a system should work and how changes in conditions,
operations, and the environment will affect outcomes.
• Time Management - Managing one's own time and the time of others.
• Persuasion - Persuading others to change their minds or behavior.
• Negotiation - Bringing others together and trying to reconcile differences.
• Active Learning - Understanding the implications of new information for both current and future
problem -solving and decision-making,
• Systems Evaluation - Identifying measures or indicators of system performance and the actions
needed to improve or correct performance, relative to the goals of the system.
• Management of Personnel Resources - Motivating, developing, and directing people as they work,
identifying the best people for the job.
Abilities
Written Comprehension - The ability to read and understand information and ideas presented in
writing.
Speech Recognition - The ability to identify and understand the speech of another person.
Oral Expression - The ability to communicate information and ideas in writing so others will
understand.
DIRECTOR OF EMERGENCY MANAGEMENT
to adapt to an evolving and continually improving environment. Requires demonstrated ability to utilize
personal computer and office software such as MS Word, MS Excel and electronic mail.
The abilities expected of all employees include being able to respond to supervision, guidance and direction
of superiors in a positive, receptive manner and in accordance with stated policies, be appropriately groomed
and attired so as to present a professional image in accordance with the organization's mission, goals, and
policies; report for work promptly and properly prepared at the time and place required by the assignment or
orders; notify the appropriate supervisor of intended absences in accordance with stated rules; conform with
standards and rules regarding use of accrued time; demonstrate a polite, helpful and courteous manner
when engaged in any activity with the public; operate and care for equipment to manufacturer's
specifications and/or within the specified parameters; demonstrate an understanding, consideration, and
respect of cultural, religious, and gender differences when interacting with the public and colleagues.
A comparable combination of education, training, and experience which provides the requisite knowledge,
skills, and abilities for this position, may be substituted for the minimum qualifications.
Physical Demands/Work Environment:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. The work environment characteristics described are
representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands
to finger, handle, feel, or operate objects, tools, or controls, and reach with hands and arms. The employee is
occasionally required to walk, drive, stand, bend, stoop, run, jump, reach, pull, push, run, and climb The
employee must occasionally lift, carry and/or move up to 45 lbs. Specific vision abilities required by this job
include close vision and the ability to adjust focus. Must endure sustained acts of physical exhaustion and
endure periods of duty under unfavorable and life threatening situations. Ability to communicate both orally
and in writing. Works inside in an office and outside in various weather conditions and in stressful and
hazardous situations. Meets all physical requirements needed to complete certification requirements.
Acceptable eyesight (with or without correction.) Acceptable hearing (with or without hearing aid), depth
perception, ability to distinguish colors, smell and drive.
SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference
check; job related tests might be required. The job description does not constitute an employment
agreement with the employer, and requirements of the job change. By signing below I am indicating I have
read and concur with the above description of my job.
Approved:
Employee
Approved:
Supervisor
Revised: 2/3/2016
Order # - 3976461
Its Y-
STATE OF FLORIDA
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3976595
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