04-12-16 Workshop Meeting/ Joint Session MinutesCity of Delray Beach
100 NW 1st Avenue - Delray Beach, Florida 33444
Phone: (561) 243-7000 - Fax: (561) 243-3774
www.mydelraybeach.com
Minutes - Final
Tuesday, April 12, 2016
5:00 PM
Workshop Meeting/ Joint Session with the CRA
Delray Beach City Hall
City Commission
Mayor Cary Glickstein
Commissioner Shelly Petrolia
Vice Mayor Al Jacquet
Deputy Vice Mayor Jordana Jarjura
Commissioner Mitchell Katz
City Commission Minutes - Final April 12, 2016
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Sponsors: City Clerk Department
Attachments: CRA and City Commission Joint Workshop Agenda Items
A Joint Session/Workshop Meeting of the City Commission of the City of
Delray Beach, Florida, was called to order by Mayor Cary Glickstein in the
First Floor Conference Room at City Hall at 5:00 p.m., on Tuesday, April
12, 2016.
Roll call showed:
Present - Commissioner Shelly Petrolia
Vice -Mayor Alson Jacquet
Commissioner Mitch Katz
Deputy Vice Mayor Jordana Jarjura
Mayor Cary Glickstein
Absent- None
Also present were - Donald B. Cooper, City Manager
Noel Pfeffer, City Attorney
Chevelle D. Nubin, City Clerk
Mayor Glickstein called the Joint Session/Workshop meeting to order and
announced that it had been called for the purpose of considering the
following Items:
1. Joint Session with the Community Redevelopment Agency (CRA):
The topics of discussion for the Joint Session were:
-Draft List of Potential FY 16/17 Projects and Budget /Amendment
-Potential Additional CRA Funding items in FY 2016-17 for City
Projects/Programs
-Status funding discussions
Mr. Jeff Costello, Executive Director of the Community Redevelopment
Agency (CRA), Thuy Shutt, Assistant Director of the CRA and board
members: Mr. Reginald Cox (CRA Chair), Ms. Cathy Balestriere (CRA
Vice -Chair), Mr. Bill Branning, Mr. Daniel Rose, Mr. Joseph Bernadel and
Mr. Herman Stevens were present.
Mayor Glickstein provided opening remarks concerning fungability and
neighborhood plans and congratulated the CRA on its Annual Report.
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Mr. Donald B. Cooper, City Manager, highlighted some of the items listed
in the "Status of Discussions with the CRA" memo. He discussed the
current focus and commented that there may be some transitional issues.
Mr. Costello stated the items as presented in the memo is a beginning
point.
Discussion ensued between the City Commission and Community
Redevelopment Agency regarding implementation of neighborhood plans,
priority lists, timing of projects listed in the Capital Improvement Program
(CIP), the Clean and Safe area and associated costs. There was also
discussion and questions regarding financing for the completion of
neighborhoods in terms of the alleys and sidewalks. There was direction
provided to both CRA and City Staff to continue to streamline the projects
and move them forward.
Mayor Glickstein adjourned the Joint Session portion of the Meeting at
6:25 p.m.
2. PRESENTATIONS:
Fire Rescue Chief Danielle Connor introduced the new Fire Rescue Chief,
Neal De Jesus, who gave brief comments.
Mayor Glickstein provided comments.
Mr. Cooper stated Ms. Theresa Webb, the city's new Chief Purchasing
Officer, started today.
2.A 16-366 POLICE DEPARTMENT LEVEL OF SERVICE PRESENTATION
sponsors: Police Department
Attachments: LOS Letter To City Manager
2015 Level of Service Project -Overview 02-19-16
Police Chief Jeffrey Goldman presented the Level of Service Plan for the
Police Department and conducted a Power highlighting statistics, services
and functions.
Mayor Glickstein thanked Chief Goldman for the presentation.
Vice Mayor Jacquet thanked Chief Goldman for his presentation and
commented regarding the body cameras. He also spoke regarding the
operations of the Police Department and community policing. He spoke
regarding hiring persons who reflect the community; and stated he would
love to see more of this in city departments. Vice Mayor Jacquet
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commended Chief Goldman on the Criminal Justice Academy held at
Atlantic Community High School (ACHS). Further discussion continued
regarding the front desk.
Commissioner Katz asked about the position for the city's special
population and commented regarding providing assistance to help people.
He referenced expanding the Clean and Safe area. He thanked Chief
Goldman and stated the Police Department does a great job.
Mayor Glickstein asked about 911 calls and data. He asked how many
incident reports are completed in a year. He stated he finds the Chiefs
budgetary request fair and reasonable. Mayor Glickstein also commented
regarding diversity and getting a message out regarding community
policing.
Deputy Vice Mayor Jarjura stated one of the essential functions of local
government is public safety. She stated she supports the Police
Department request for the police having a stronger presence to deal with
the city's unique issues. She also commented regarding diversity, the
Criminal Justice Institute at ACHS and recommended the institution of an
internship program to operate the front desk at the Police Department.
2.13 16-394 EMERGENCY MANAGEMENT LEVEL OF SERVICE
Sponsors: City Clerk Department
Attachments: Emergency Management LOS
At this point, Commissioner Petrolia left the dais.
Mr. Steve Hynes, Director of Emergency Management, discussed the
Level of Service Plan for emergency management and conducted a
presentation. He stated the focus is on emergency preparedness and the
utilization of free resources to get the community and staff trained and
prepared. He commented regarding city disaster response plans. Mr.
Hynes discussed a five year strategic plan and the beginning stages of a
plan regarding a multi -use facility to serve the city's needs.
Vice Mayor Jacquet commented regarding west of Congress and a safe
place to go to in the event of disaster.
Deputy Vice Mayor Jarjura stated Mr. Hynes has done a great job of
creating what the city did not previously have. She asked about the CERT
and employee training programs.
Mr. Cooper stated ultimately Emergency Management will be a division
under the City Manager's office.
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Commissioner Katz asked about the cameras downtown.
Mayor Glickstein commended Mr. Hynes on the accomplishments that he
has made for FY 1516.
Mr. Cooper stated emergency management will be an ongoing every year
effort. He commented regarding a dual use facility out west.
Mayor Glickstein commented regarding the CERT program and stated it is
a great way to leverage knowledge and ability to increase outreach.
2.0 16-367 FIRE DEPARTMENT LEVEL OF SERVICE PRESENTATION
sponsors: Fire Rescue Department
Attachments: LOS Memo Fire Department
Fire -Rescue Chief Danielle Connor presented the Level of Service plan for
the Fire -Rescue Department. She stated the Fire Department's role has
changed across the years. She spoke regarding changing demographics
of the department. She discussed three LOS goals regarding staffing,
adding Rescue Supervisors to Rescue Apparatus and adding a second
Training Captain to the Training Division.
Deputy Vice Mayor Jarjura asked about an Emergency Operations Center
in the west area of the city and stated she concurs with Mayor Glickstein
and Vice Mayor Jacquet regarding a multi -use facility. She thanked Chief
Connor for the presentation.
Commissioner Katz asked for an update regarding the site. He
commented regarding the SWOT analysis and the cost listed.
Chief Connor explained transporting and response times.
Deputy Vice Mayor Jarjura commented about perception and statistics.
Mayor Glickstein asked about staff hours and overtime expenditures
related to special events.
Discussion continued regarding cost savings.
Mayor Glickstein stated he appreciates how Chief Connor has presented
the LOS plan in terms of what is upcoming. He commented regarding the
new Chief and what Chief Connor has gone through over the last three
years. He thanked Chief Connor for how she has managed the department
over the years. He stated he supports the LOS plan for the Fire rescue
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department and the City Commission is fully aligned with the importance of
public safety and all of the departments that impacts.
2.D 16-376 FINANCE DEPARTMENT LEVEL OF SERVICE PRESENTATION
sponsors: City Clerk Department
Attachments: LOS Finance Deartment
Jack Warner, Chief Financial Officer, introduced Mr. Jeff Snyder, Assistant
Chief Financial Officer, who discussed the Level of Service plan for the
Finance Department. Mr. Snyder highlighted the goals of the department
and stated they are modernizing processes.
Mayor Glickstein asked about the departmental weaknesses in terms of
manual processes, etc. as represented in the plan.
Ms. Gwendolyn Spencer, Chief Information Technology Officer, spoke
regarding automated system changes and IT projects. She stated the
timeline is 15-18 months regarding the ERP implementation, integration
and training.
Commissioner Katz asked if this is a hardware and software upgrade. Ms.
Spencer stated the entire system will be new.
Mayor Glickstein stated he appreciates the work that has been
accomplished in the Finance department.
Commissioner Katz thanked Mr. Snyder for the report.
2.E 16-383 CITY CLERK DEPARTMENT LEVEL OF SERVICE
Attachments: CitV Clerk LOS 2016
Chevelle D. Nubin, City Clerk, presented the Level of Service plan for the
City Clerk Department. Ms. Nubin highlighted four pertinent goals for the
department regarding minutes transcription, records management, public
records and readily available information pertaining to the City
Commission meetings and public records being placed on the city's
website.
Discussion ensued regarding public records requests and records
management as well as the cemetery administration.
The City Commission thanked Ms. Nubin for the presentation.
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3 City Commission Comments
April 12, 2016
Deputy Vice Mayor Jarjura stated what was edifying tonight was knowing
what Mr. Cooper has taken on regarding the departments since he has
been here and thanked him. She spoke regarding the departments and the
needs. She commended the departments who presented tonight. She
stated we need to reward and encourage the departments that are
performing.
Commissioner Katz spoke regarding the morale increasing since he has
been elected. He stated he had the honor of presenting an award to Mrs.
Kris Buzen, who is a city employee, for the cub scouts and commented on
employees who participated in the Dunk Tank for the Delray Affair. He
commended employees who give alot back to the community and
participate in events outside of their positions. He thanked the employees.
Vice Mayor Jacquet stated the Joint Session with the CRA was a great. He
stated he is very proud of our Police Department and the Chief is doing a
great job. He thanked Deputy Vice Mayor Jarjura for the suggestion to
implement a program regarding the utilization of students for the Police
Department's front desk. He stated he would like to see our internship
program to continue to grow. He congratulated and welcomed the new Fire
Chief to the City of Delray Beach.
Mayor Glickstein spoke regarding the Joint Session with the CRA and
stated he feels they have turned the corner and the City and the CRA are
working together and can accomplish great things. He stated both boards
are fully aligned with that. He commended Mr. Cooper for addressing how
to help with the city's fiscal needs. He stated it was impresssive to see the
department heads who presented tonight who were so articulate,
knowledgeable and succinct and their passion was palpable. Mayor
Glickstein stated this is how we move things forward. He asked if the City
Commission will see other departmental presentations.
Mr. Cooper stated other departments will present and stated the focus is
on Level of Service per the City Commission's direction.
Mayor Glickstein adjourned the meeting at 9:29 p.m.
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