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Res 99-00RESOLUTION NO. 99-00 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, SUPPORTING THE ROOTS CULTURAL FESTIVAL, INC. IN THEIR SPONSORSHIP OF THE 24~ ANNUAL ROOTS CULTURAL FESTIVAL IN THE CITY OF DELRAY BEACH. Festival in the and WHEREAS, the Roots Cultural Festival, Inc. is sponsoring the 24~h Annual Roots Cultural City of De[ray Beach beginning in December 2000 and continuing through August 12, 2001; WHEREAS, the Roots Cultural Fesuval presents to the community, state and nation a view of the rich cultural heritage of people of African ancestry m our city; and WHEREAS, the Roots Fesuval was originally conceived by the Jefferson Manor Homes Assocmtton m an effort to bring people together to develop pride, respect and apprecmuon for their community as well as the particular heritage which they bring to De[ray Beach; and WHEREAS, the Roots Cultural Fesuval provides an opportunity for exciting experiences for all, reminiscent of the Bahamas, the West Indies, Hain and other countries from which people of African ancestry have come to South Florida; and WHEREAS, the acuviues of the festival are to promote math, language and commumcauon development among our youth, to promote physical fitness through sports tournaments, and to promote cultural enrichment and appreciation through extuNts, creauve dance and dramanc presentations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. That the Dekay Beach City Commission hereby supports the Roots Cultural Festival, Inc. in their sponsorship of the 24h A2VWUAL ROOTS CULTURAL t~STIVAL in the City of De[ray Beach. Section 2. That the City Commission hereby recognizes the 24~h Anmversary of the Roots Cultural Feslaval and commends its sponsors and supporters for holding this slgmficant cultural event m the City of De[ray Beach. PASSED AND ADOPTED in regular ~w~. City Clerk the 5~ day of D~mber, 2,000. MAYOR £1TY OF DELAI:I¥ BEI:I£H DELRAY BEACH AII-AmericaCity 100 N.W. 1st AVENUE DELRAY BEACH, FLORIDA 33444 993 TO: David T. Harden City Manager FROM: /~Robert A. Barcinski /-"* Assistant City Manager DATE: November 29, 2000 SUBJECT: Agenda Item City Commission Meeting December 5, 2000 Approval Resolution No. 99-00 and Special Event Request - 24tu Annual Roots Cultural Festival ACTION City Commission is requested to approve Resolution No. 99-00 supporting and endorsing the 24th Annual Roots Cultural Festival beginning in December. Commission is also requested to grant a temporary use permit per LDR's Section 2.4.6(H) for the use of City facilities and rights of way, to authorize staff support for security, traffic control, barricading, signage, stage set up and removal, and clean up and trash removal. Approval is also requested for use of the small stage on March 23, 2001 and the large stage from August 10th through the 12th waiving rental fees, waiver of rental fees for use of City facilities, waiver of staff overtime, waiver of LDR's Section 4.6.7(C)(5)(a) and (9) to allow banners and flags and to allow event signs to be put up more than one week before the event. BACKGROUND Attached is a request from Mr. Tommy Stevens, Executive Director of the Roots Cultural Festival requesting a City Resolution supporting and endorsing this years event, staff support for traffic control, security, stage use and set up, barricading and signage, permission to hang banners and flags, use of City facilities and stages, waiver of facilities and rental fees, a waiver to signage to be put up more than one week before the event and a waiver of all staff overtime. This festival is now becoming a year round event with various programs. The festival begins in December with a classical series at Old School Square. A proposed schedule of events for the festival is attached Estimated overtime costs for this years event are approximately $16,000 of which $14,000 is estimated for police overtime. Last years actual overtime costs were 561/243-7000 THE EFFORT ALWAYS MATTERS '-VubjeeL. ~Ige~da item CL . Re~olution A% o}'?~ COrnmtssion . Page ~2 ..... ~ a~ o_ . Meetina De. - oPecial Event appr°~imately $15,000. ~is include Wee~e~~ quit_ 24~ ~ ~pProval . annul Roots Cultural Festival City facilities ~s a~prov~ °f Resoluti ~ff~quested, w~s ~[Way, the si ~',~uin · ' -~ s g , b~er ~or~ ~ . ~o~t~ Co5:. ~'~"~, ~ d~~ ~"~ .... ~cRitlcate. File" u " S ~ vee ney/a 'an Doe. · roots eulturalfe~iva12001 I OOT CULTURAl. FE TiVAL. INC. A Celebration of Unity and Culture The Honorable David Schmidt, Mayor City of Delray Beach Delray Beach, FL 33444 Dear Mayor Schmidt: October 27, 200O RECEIVED N0V 0 2 20O0 AS~IS1Ai~T CITY MANAGER We are excited to begin the 24th Season of"Roots". The Roots Cultural Festival will launch the Classical Series in December with a concert in the Crest Theatre at Old School Square Cultural Arts Center. Funding was received through the Palm Beach County Cultural Council to implement this idea. It includes artists-in- residence who will introduce the area youth to five forms of classical art. We expect a very successful year. On behalf of the festival committee and the community, we thank the city of Delray Beach for its past participation and support. We also appreciate the annual resolution in honor of our efforts to present activities which improve the quality of life to the youth and citizens of Delray Beach. We are again requesting that a resolution be granted by the city commission sanctioning the efforts of this cultural organization through the support of the various municipal departments such as the Police, Parks and Recreation, and other departments. We are certain that the festival brings positive recognition to our All America City. The community enthusiastically looks forward to our events each year. Through our statewide contacts and national promotion, we have helped cause the name of Delray Beach to become synonymous with summer cultural experiences in South Florida. This year, we have expanded to become a year-round program. Attached, please find a copy of our schedule and support request list. As always, we invite you and the Commissioners to share in the activities which are planned throughout the year. Sincerely yours, Andrea Bruto~ Board Chair Tom~teVens, Executive 'Director Attachments ASB:TLS:ejw P,O, Box 2654 Delray Beach, FL, 33447 · ROOTS CULTURAL FESTIVAL FY 2001 SUPPORT LIST Police Seeurity, where applicable. The city to waive the fee for the rental of the stage (for March 23rd and August 10th, llth, & 12th). The city to allow the display of the Roots flag, as well as flags of Africa and the islands represented in the Taste of Africa Cook-off along Atlantic Avenue. The city to waive fees for the use of facilities and staff for aH activities scheduled at Pompey Park and other appropriate city facilities. The city to provide Roots signage on Atlantic Avenue and other appropriate sites from August I - 12. The city to allow usage orS. W. 4th Avenue from Atlantic Avenue to West entrance of the Police station and the South side of Atlantic Avenue between S. W. 2nd and 5th Avenues for the Taste of Africa and the Islands cook-off and street festival on March 23rd. (Mrs. Edith Quince, 10 S. W. 4th Avenue, is the only resident in the designated area. She is aware of and does not object of the event.). THE CL $$1C 4 L the CREST TtlFa4 7'RE ~t OLD SCHOOL December f 6, 2000 Kimm Gent, Audra Wells Marks, and Lennel Gent in Concert February ~0, 200~ Dillard Center for the Arts String Ensemble in Concert Apr,! 7, 200f Florfda A & M University Essential Theatre Production June 9, 200~ Pianist, Dr. Affred Pinkston in Concert July f4, 200~ Seniag Classical African Dance Company Concert This is a wonderful opportunity to experience a magical night of voice, strings, piano, dance, and the theater. Become a subscriber and receive benefits For informaUon, please call (561)274-0365. I OOTS CULTURAk F'£~TiVAL. lNG. A Celebration of Unity and Culture Year 2001 Proposed Schedule DECEMBER 1 11-15 16 JANUARY FEBRUARY 5-9 10 MARCH 23~24 APRIL 7 Dedication Service Classical Series Workshops - Vocal Music Classical Series Concert - Vocal Music Open month for major fundraiser Classical Series Workshop- Strings Classical Series Concert- Strings A Taste of Africa and the Islands Theater Workshop - A. M. Theatrical Presentation - P.M. MAY 19 JUNE 1-2-3 4-8 Kwanzaa Seminar Bowling Tournament Classical Series Workshops: Piano/Keyboard P.O. Box 2654 Delray Beach, FL. 33447 · Page 2 2001 Roots FesUval 8ehedule Continued 9 14 16 21 29-30 Classical Series Concert- Strings Environment Summit Swim Meet Business Conference Youth Basketball Tournament JULY 1 9-13 11 13 14 15 18 20 20 - 22 23 27 -29 29 3O 31 Youth Basketball Classical Series: Classical Dance Workshop Gathering of Brothers and Sisters Coronation Classical Series Dance Recital Gospel Fest Youth on Parade Summer Nights on the Avenue Tennis Tournament Spellling Bee EliminaUon Golf Tournament Oratorical Contest Spelling Bee/Essay Contest Geography Bee AUGUST 1 2 3-5 6 7 10 11 12 Language/Critical Thinking Math Contest Basketball Tournament Strategies for Serving the Homeless Science Fair/Environment Contest Parade Jazz & Blues in the Park Prayer Breakfast Health Fair College Fair/Step Show FesUval in the Park Gospel in the Park