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10-13-15 City Commission Workshop Meeting MinutesWORKSHOP MEETING OCTOBER 13, 2015 A Workshop Meeting of the City Commission of the City of Delray Beach, Florida, was called to order by Mayor Cary Glickstein in the Commission Chambers at City Hall at 6:34 p.m., on Tuesday, October 13, 2015 Roll call showed: Present - Vice -Mayor Shelly Petrolia Deputy Vice -Mayor Alson Jacquet Commissioner Mitch Katz Commissioner Jordana Jarjura Mayor Cary Glickstein Absent - None Also present were - Donald B. Cooper, City Manager Noel Pfeffer, City Attorney Kimberly Wynn, Acting City Clerk Mayor Glickstein called the Workshop meeting to order and announced that it had been called for the purpose of considering the following Items. WORKSHOP MEETING AGENDA 1. PUBLIC COMMENTS Mayor Glickstein opened the meeting for public comment on the workshop meeting items. Public: 1. Mr. Alan Costello spoke on behalf of the DDA Board. He stated that the Board is split on the decision to install parking meters in downtown Delray Beach. The installation of parking meters will have a negative impact. Mr. Costello discussed some of the concerns of the Board regarding the management of the funds collected and the enforcement and how this may affect businesses. 2. Mr. Brian Edwards spoke regarding the recycling containers. He talked about the services that Goodwill provided and other local non -profits in the community. Mayor Glickstein then closed public comments as there were no other speakers. 2. DELRAY BEACH MARKETING COOPERATIVE PRESENTATION Ms. Stephanie Immelman, Executive Director, Delray Beach Marketing Cooperative, conducted a PowerPoint presentation. She provided the information on past and present Holiday events. She discussed timelines and some of the key dates in the 2015 and 2016 Holiday Season. Ms. Immelman talked about funding and the different sponsors. There was always positive feedback in the community about the different events. Vice Mayor Petrolia commended Ms. Immelman on her work. Vice Mayor Petrolia advised by shifting where some of the activities are with the new site plan it would draw a bigger crowd. Ms. Jarjura concurs with Vice Mayor Petrolia regarding the new site plan. She asked for clarification regarding the route of the Horse and Carriage ride and the time period. Ms. Jarjura requested that there be no food vendors with a price point as direct competitors with businesses on Atlantic Avenue. Ms. Immelman explained the route to Ms. Jarjura and advised that the timeframe would be the day after Thanksgiving through December 31St, from Thursday through Sunday. Mr. Katz commented on the congestion that would be created with the Horse and Carriage. Ms. Immelman advised that she looked at other options, however; she was limited. He complimented Ms. Immelman on good a presentation. Mayor Glickstein asked if the DBMC considered sponsorship from companies that sold alcohol. He also wanted to know why Delray Beach hats, shirts, towels, etc. are not promoted or used at these events. Ms. Immelman stated that money was lost on these products in her first year. Commission continued to discuss ways to sell Delray Beach merchandise. Mrs. Immelman took the opportunity to promote "The Grove" event. 3. DISCUSSION REGARDING TEXTILE RECYCLING PROGRAM Mr. John Morgan, Sustainability Officer, gave a PowerPoint presentation regarding the Textile Recycling Program. He gave some background information on the program and discussed a proposal. Mr. Morgan spoke about the benefits of textile recycling. He provided a brief overview of a municipal program that the company FLORIDA Textiles has proposed. Nick Boariu, Chief Operating Officer, FLORIDA Textiles Recycling Program, discussed the program. He talked about the company and their contributions to the community and how it would work as a partnership with the city. Ms. Jarjura asked if this was one of the recommendations from the Green Implementation Advancement Board (GIAB). Mr. Morgan explained that it is one of the recommendations. Ms. Jarjura discussed her concern. Vice Mayor Petrolia asked Mr. Brian Edwards how the Textile Recycling program would impact his organization. Mr. Edwards, Vice President of Marketing and Development of Gulfstream Goodwill Industries, discussed the impact that the program would have on non -profits and how there would be a reliance on municipalities. He discussed compliance and recent changes to the legislature. Mr. Edwards advised that for profits textile boxes generally do not meet compliance standards as required by recent law changes. 2 October 13, 2015 Vice Mayor Petrolia advised that if this is the route that the Commission decides on, she would have to go with a RFP. However, she has a concern with how this would impact businesses in the community. She stated that piggy -backing would not appeal to her at all. She also did research on the company, and realized they had been in business for a short period of time. Ms. jarjura questioned the number of unauthorized bins that we have. Mr. Morgan stated that to the best of his knowledge we only had one (1) unauthorized bin. Mr. Katz asked about the number of retail locations where you can donate goods in Delray. He asked Mr. Edwards if this were to go out for a competitive bid would their organization go out. Mayor Glickstein questioned what a "manned location site" is. Mr. Edwards explained "manned -location sites". Mr. Edwards talked about his partnership with the City. It was the consensus of the Commission that the City was not ready to move forward with this yet. They would like for Mr. Morgan to come back to the Commission with something more data -driven from the Green Implementation Advancement Board. 4. ATLANTIC AVENUE AND SWINTON AVENUE INTERSECTION STUDY Mr. Randal Krejcarek, Director of Environmental Services, conducted a PowerPoint presentation on Atlantic Avenue and Swinton Avenue Intersection Study. He went through several slides highlighting key areas of improvement and updates. He discussed the next steps as outlined by Kitnley-Horn & Associates, Inc. Mr. Katz asked for an update on the hiring of a Traffic Engineer. Mr. Cooper advised that staff is still in the process of looking for a Traffic Engineer. Vice Mayor Petrolia asked why certain areas were focused on. She wanted to know was the area problematic. Mr. Krejcarek explained this was due to responses from the public and vehicle crashes. Vice Mayor Petrolia questioned the removal of bike lanes; she recommended doing something more conducive. Ms. jarjura asked about the scope of the services for Kimley Horn. She was looking for more of a recommendation instead of six options from Kimley-Horn. Mr. Jacquet stated that some work has to be done in that area. The crosswalk in front of the CRA is the heart of the town. Swinton and Atlantic is another critical area that needs a crosswalk. Mr. Katz advised that this process is premature we are hiring a Traffic Engineer and a developer is buying the block. The plans may potentially not be used. The area has to be more pedestrian friendly on east Pt Street (Spot Coffee) and (Cabana). Mayor Glickstein noted that the study lacked clarity. He discussed a roundabout as an option. He suggested tasking the incoming Traffic Engineer with looking into other options. 3 October 13, 2015 Mr. Krejcarek discussed why the roundabouts were not approved in the early 1990's. He explained the right-of-ways. It was the consensus of the Commission that the plans were done prematurely. 5. JOINT SESSION WITH PARKING MANAGEMENT ADVISORY BOARD REGARDING COMPREHENSIVE PARKING MANAGEMENT PLAN AND FUTURE GOALS Mr. Randal I rejcarek, Director of Environmental Services, introduced this item. He provided information about Parking Management and talked about the makeup of the board. He introduced Mr. Bruce Gimmy, the Chairperson. Mr. Gimmy gave background information on the parking meters and how they have evolved over the years. He discussed the Parking Management system and his support. Mr. Gimmy introduced Mr. Bill Morse from the Chamber of Commerce who discussed the financial aspect of having parking meters downtown. He talked about the difficulty of finding a parking space downtown during certain times of the year. Mr. Peter Perry from the West Atlantic Redevelopment Coalition (WARC) offered his support of parking meters on the west side Atlantic Avenue. He stated that the revenue generated would be used to keep the parking garage clean, safe and maintained. Ms. Annie Roof and Mr. Kevin Warner, Citizens -At -Large, talked about their support of parking meters. Mr. Warner explained some form of enforcement had to take place for meters downtown. Ms. Cindi Freeburn advocated her support of the parking meters and talked about the role of the Green Implementation Advancement Board. Mr. Fran Marincola, board representative for ICW, talked about the history of parking. He stressed the importance of proper management of parking. He talked about the benefits of parking meters. Mayor Glickstein discussed his support of the parking meters. He talked about how parking meters would generate revenue for the city (which is needed). Mayor Glickstein discussed how the funds could be used. Ms. Jarjura expressed her support of parking meters. Until the management of parking is addressed, there will be an issue. Ms. Jarjura asked about an RFP (beach parking meters) that Mr. Katz referred to in an earlier conversation. She asked in the RFP that she was aware of, if the scope of services that was issued was not for smart parking meters on the beach. Ms. Jarjura stated that regarding the RFP that was issued, for the scope of services, the responses received will depend on the questions asked which is why only one response was received: 1. Advise what are the benefits or negatives of an in-house management program or out- house management program. 2. Describe the benefits or negatives of pay by license, pay -by -phone, or license plate. Mr. Cooper advised the purpose of the RFP is to select the technology for the smart meters. Mr. Katz explained his interpretation of the direction given to staff at the meeting (May 12, 2015) 4 October 13, 2015 Discussion ensued regarding the direction given by the Commission to staff on the RFP for the - scope of services. Mr. Cooper explained that he will reconfigure the RFP with the scope of services as requested. Mr. Jacquet stated that he does not support parking meters and explained why he did not support the parking meters. Mr. Scott Aronson, Parking Management Specialist, advised that the challenge with replacing the meters on the beach is the Beach Master Plan. It was the consensus of the Commission that the RFP error has to be corrected. 6. COMMISSION COMMENTS Mr. Jacquet discussed a RFQ letter he received for the Center of the Arts (Mr. Cooper advised that the CRA has proceeded with getting the proposals). He read a letter into record from a teenager about being "Alcohol Free" in support of the underage drinking ordinance. Mr. Jacquet also talked about the internship program and working with our youth. Vice Mayor Petrolia talked about combining some of our services such as Traffic Engineering with other local areas. She discussed a newspaper article regarding underground parking that was in the Sun Sentinel. She congratulated the winners announced at the Luminary Gala. Ms. Jarjura read a letter into record from a student from Village Academy regarding underage drinking. She discussed the sidewalk issue and asked if the Code would need to be amended. Ms. Jarjura talked about the direction of sidewalks and dining. Mr. Katz discussed temporary signage downtown (ex. Gators College signs vs. Frankenstein Halloween signs). Mr. Cooper advised Mr. Katz that staff would come back with something to address this. Mr. Katz talked about decorum and civility of the Board. He talked about civility towards the citizens. Mr. Jacquet addressed the issue of civility. Mayor Glickstein questioned who handled grants and where was the clearinghouse. He also asked what are the plans regarding the flapper system replacement and maintenance of the seawalls. Mr. Cooper briefly discussed the plan that is in place. Mayor Glickstein addressed the Beach Area Master Plan and the time sensitivity of the available funding. He requested information at the next meeting regarding funding and requested a schedule of milestones for the Beach Area Master Plan at the first meeting in November. Mayor Glickstein addressed the civility issue. Mayor Glickstein adjourned the Workshop Meeting at 9:51 p.m. Actin ` City Crk 5 October 13, 2015 ATTEST: -- YOR The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information provided herein is the Minutes of the Workshop Meeting of the City Commission held on Tuesday, October 13, 2015, which Minutes were formally approved and adopted by the City Commission on November 3, 2015. Actin City Berk NOTE TO READER: If the Minutes you have received are not completed as indicated above, this means they are not the official Minutes of the City Cointnission. They will become the official Minutes only after review and approval, which may involve amendments, additions or deletions to the Minutes as set forth above. 6 October 13, 2015