01-17-2017 Workshop and Special Meeting AgendaCity of Delray Beach
100 NW 1st Avenue - Delray Beach, Florida 33444
Phone: (561) 243-7000 - Fax: (561) 243-3774
www.mydelraybeach.com
Workshop/Special Meeting at 6:00 PM
Tuesday, January 17, 2017
Commission Chambers
Delray Beach City Hall
City Commission
Mayor Cary Glickstein
Vice Mayor Jordana Jarjura
Deputy Vice Mayor Mitchell Katz
Commissioner Shelly Petrolia
RULES FOR PUBLIC PARTICIPATION
PUBLIC COMMENT: City Commission meetings are business meetings and the right to limit discussion rests
with the Commission. Generally, remarks by an individual will be limited to three minutes or less. The
Mayor, presiding officer or a consensus of the City Commission has discretion to adjust the amount of time
allocated.
Public comment shall be allowed as follows:
A. Comments and Inquiries on Non -Agenda and Agenda Items (excluding public hearing or quasi-judicial
hearing items) from the Public: Any citizen is entitled to be heard concerning any matter within the
scope of jurisdiction of the Commission under this section. The Commission may withhold comment or
direct the City Manager to take action on requests or comments.
B. Public Hearings/Quasi-Judicial Hearings: Any citizen is entitled to speak on items under these sections
at the time these items are heard by the Commission.
C. All persons desiring to do a presentation on agenda or non -agenda items that are on a portable flash
drive device or a CD/DVD, must provide their media to the City Clerk no later than 12:00 p.m. one day
prior to the meeting where they wish to present.
SIGN IN SHEET: Prior to the start of the Commission Meeting, individuals wishing to address the Commission
should sign in on the sheet located on the right side of the dais. If you are not able to do so prior to the start of
the meeting, you may still address the Commission. The primary purpose of the sign -in sheet is to assist staff
with record keeping. Therefore, when you come up to the to speak, please complete the sign -in sheet if you
have not already done so.
ADDRESSING THE COMMISSION: At the appropriate time, please step up to the lectern and state your name
and address for the record. All comments must be addressed to the Commission as a body and not to
individuals. Any person making impertinent or slanderous remarks or who becomes boisterous while
addressing the Commission shall be barred by the presiding officer from speaking further, unless permission to
continue or again address the Commission is granted by a majority vote of the Commission members present.
APPELLATE PROCEDURES
Please be advised that if a person decides to appeal any decision made by the City Commission with respect to
any matter considered at this meeting, such person will need to ensure that a verbatim record includes the
testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record.
City Commission Workshop/Special Meeting January 17, 2017
WORKSHOP MEETING AGENDA
Pursuant to Section 3.12 of the Charter of the City of Delray Beach the Mayor has instructed me to announce a
Workshop Meeting of the City Commission to be held for the following purposes:
W.S.1 DISCUSSION AND DIRECTION REGARDING THE CITY MANAGER RECRUITMENT
PROCESS
Sponsors: City Manager Department
W.S.2 DISCUSSION OF TRESPASS PREVENTION STRATEGY FOR THE FLORIDA EAST
COAST RAILROAD TRACKS
Recommendation: Staff is seeking direction regarding the railroad right-of-way trespass
prevention best practices and infrastructure improvements best suited
for the City of Delray Beach.
Sponsors: Environmental Services Department
Attachments: Trespass Prevention Strategy
The Railroad Track Trespass Prevention Strategy
W.S.3. Commission Comments
SPECIAL MEETING AGENDA
(Immediately Following The City Commission Workshop Meeting)
Pursuant to Section 3.12 of the Charter of the City of Delray Beach, the Mayor has instructed me to announce a
Special Meeting of the City Commission to be held for the following purposes:
SPA Public Comments
SP.2. CONSIDERATION FOR APPROVAL: A RETENTION AND FEE AGREEMENT WITH
MR. DANIEL LAUBER, ESQ., FOR PLANNING AND LEGAL SERVICES RELATED
TO THE CITY'S LAND DEVELOPMENT REGULATIONS, THE FAIR HOUSING ACT,
COMMUNITY RESIDENCES, AND STRUCTURED SOBER LIVING HOMES
Recommendation: Motion to Approve a Retention and Fee Agreement with Mr. Daniel
Lauber, Esq., for Planning and Legal Services related to the City's Land
Development Regulations, the Fair Housing Act, Community
Residences, and Structured Sober Living Homes.
Sponsors: City Clerk Department
City of Delray Beach Page 3 Printed on 1/12/2017
File #: 17-099, Version: 1
City of Delray Beach
Legislation Text
TO: Mayor and Commissioners
THROUGH: Chief Neal de Jesus, Interim City Manager
DATE: January 17, 2017
100 N.W. 1 st Avenue
Delray Beach, FL 33444
DISCUSSION AND DIRECTION REGARDING THE CITY MANAGER RECRUITMENT PROCESS
Background:
Discussion and Direction Regarding the City Manager Recruitment Process:
a. Goals and Objectives for the Workshop
b. Identify three (3) to five (5) goals and objectives for the next one (1) to three (3) years
c. Salary and compensation
d. Direction regarding a recruitment firm
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City of Delray Beach 100 Beach,
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Delray Beach, FL 33444
Legislation Text
File #: 17-055, Version: 1
TO: Mayor and Commissioners
FROM: John Morgan, Environmental Services Director
THROUGH: Chief Neal de Jesus, Interim City Manager
DATE: January 17, 2017
DISCUSSION OF TRESPASS PREVENTION STRATEGY FOR THE FLORIDA EAST COAST
RAILROAD TRACKS
Recommended Action:
Staff is seeking direction regarding the railroad right-of-way trespass prevention best practices and
infrastructure improvements best suited for the City of Delray Beach.
Background:
Nationwide, trespassing on a railroad's private property and along railroad right-of-way is a leading
cause of rail -related fatalities. Many trespassing deaths occur each year, the vast majority of which
are preventable. In most of the States, trespassing is seen as a property crime and a general
offense, with many States specifically prohibiting trespassing on railroad property; Florida is one of
them.
Thankfully, in Delray Beach injuries and fatalities due to railroad right-of-way trespass are not
common. However, there is no doubt that railroad operating systems are hazardous/dangerous.
Because the general public is generally not aware of the dynamics of train movements, many
trespassers put themselves at risk by not using properly designated crossing locations. Sadly, on
August 3, 2016, there was a trespass related fatality in Delray Beach. Instead of using the dedicated
pedestrian crossings on East Atlantic Avenue, a couple decided to take a shortcut and cross the
railroad tracks. Unfortunately, one of the individuals tripped and fell on the track north of the
pedestrian crossing; and was struck and killed by an oncoming train.
The City is also facing new challenges associated with additional and more intense railroad traffic.
The Brightline, a new passenger fast rail system initiative by All Aboard Florida will launch service
between Miami and West Palm Beach in mid -2017, with full service from Miami to Orlando coming in
the future. This means that the City is going see around 32 Brightline trains running every day along
the Florida East Coast (FEC) Railway tracks that cross the City. Indeed, this has generated more
concerns about the safety of the public and any potential liabilities for the City. Now that the
additional railroad traffic is a reality for the City and in an effort to prevent incidents like the one on
August 3, 2016, the City's leadership initiated a request to get barriers placed along the railroad
tracks crossing the City. On September 7, 2016 the City's leadership met with All Aboard Florida
representatives, the Palm Beach County Metropolitan Planning Organization (MPO) to discuss
potential partnerships and collaboration to install trespass barriers along the railroad tracks.
Staff has prepared a report which evaluates the trespass prevention best practices being
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File #: 17-055, Version: 1
implemented internationally and presents options for infrastructure improvements that are best suited
for our diverse, vibrant community and first class resort destination.
Timing of Request:
Direction from the Commission is necessary in order to seek immediate funding for infrastructure
improvements from the Palm Beach County Metropolitan Planning Organization and other possible
funding partners. Delray Beach's efforts in providing trespass prevention infrastructure can be a
model for other communities in the Palm Beach County as well as other regions in Florida
experiencing similar issues.
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PROJECT DEFINITION REPORT
RAILROAD TRACK TRESPASS PREVENTION STRATEGY
PROJECT NUMBER 17059
JANUARY 17, 2017
REVISION/VERSION # 001
Table of Contents
Acronyms and Abbreviations.............................................................................. 3
Approvals.................................................................................................... 4
Purpose...................................................................................................... 5
Background.................................................................................................. 5
ProjectGoal................................................................................................. 6
Project Description and Objectives...................................................................... 6
ProjectLocation............................................................................................ 6
ProjectScope............................................................................................... 7
Risks......................................................................................................... 11
Permitting.................................................................................................. 11
Rightof Way................................................................................................ 12
RealEstate................................................................................................. 12
Public Use/ Outreach..................................................................................... 12
Stakeholder Considerations.............................................................................. 12
Outcomes and Success Criteria.......................................................................... 13
Operations and Maintenance............................................................................ 13
Technology................................................................................................. 13
Securityand Safety....................................................................................... 13
Environmental............................................................................................. 14
Monitoring.................................................................................................. 14
Commissioning............................................................................................. 14
Lessons Learned........................................................................................... 14
Conceptual Alternative Options......................................................................... 14
CostEstimates............................................................................................. 14
Project Milestones......................................................................................... 15
Resource Requirements................................................................................... 15
Project Deliverable and Schedule.......................................................................16
Project Funding Sources.................................................................................. 16
References................................................................................................. 16
Photographs................................................................................................ 17
Project Schematic Diagram.............................................................................. 20
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 2 OF 23
Acronyms and Abbreviations
Populate this section as needed
ESD Environmental Service Department
PDR Project Definition Report
FDOT Florida Department of Transportation
PI
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 3 OF 23
Approvals
City of Delray Beach and other partner organizations approving/ providing resources, personnel,
and guidance for the execution of this project.
John Morgan, Environmental Services Director Date
Other as needed/City Manager/Commissioners Date
Other as needed/City Manager/Commissioners Date
Other as needed/City Manager/Commissioners Date
7%
Document prepared by: Mauricio L. Lara, P.E.
Assistant Director
Environmental Services Department
laramC mydelraybeach.cc« / (561) 243 7196
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 4 OF 23
Purpose
This Project Definition Report provides a brief overview of the City of Delray Beach Railroad
Track Trespass Prevention Strategy (TPS) to promote a shared understanding of it before a
more detailed Plan, Schedule, and Budget is prepared.
Background
Nationwide, trespassing on a railroad's private property and along railroad right-of-way is a
leading cause of rail -related fatalities. Many trespassing deaths occur each year, the vast
majority of which are preventable. On August 3, 2016, a 62 -year old woman was killed when
trying to cross the railroad's track in the City of Delray Beach (City). The woman left one of
Downtown's restaurants located at the northeast corner of E. Atlantic Avenue and NE 3rd Avenue
on the east side of the railroad tracks, and headed toward another restaurant on the west side
of the railroad's tracks. Instead of using the dedicated pedestrian crossings, she and her
husband decided to take a shortcut and cross the railroad tracks. Unfortunately, the woman
tripped 50 yards north of the pedestrian crossing at E. Atlantic Avenue, her husband tried to
pull her up from the tracks, but he could not help his wife and an oncoming train killed her.
A trespasser is a person entering land or property without permission. When it comes to railroad
tracks, trespassers are most often people who walk across or along the tracks as a shortcut to
another destination. In the City's Downtown and other areas trespassers are common. There is
no doubt that railroad operating systems are hazardous/ dangerous. Railroad operating
companies have extensive safety training for their employees. However, the public/ trespassers
do not have the opportunity to receive safety training, and are not aware of the dynamics of
train movements. Because of this, many trespassers risk their life and are subject to critical
situations such as life threatening injuries and loss of life. Not using properly designated
crossing locations such as road/rail grade crossings and dedicated pedestrian crossings makes
the public vulnerable to dangerous situations. In most of the States, trespassing is seen as a
property crime and a general offense, with many States specifically prohibiting trespassing on
railroad property; Florida is one of them.
The City is also facing new challenges associated with additional and more intense railroad
traffic. The Brightline, a new passenger fast rail system initiative by All Aboard Florida will
launch service between Miami and West Palm Beach in mid -2017, with full service from Miami
to Orlando coming in the future. This means that the City is going see around 32 Brightline
trains running every day along the Florida East Coast (FEC) Railway tracks that cross the City.
Indeed, this has generated more concerns about the safety of the public and any potential
liabilities for the City.
Now that the additional railroad traffic is a reality for the City and in an effort to prevent
incidents like the one on August 3, 2016, the City's leadership initiated a request to get barriers
placed along the railroad tracks crossing the City. On September 7, 2016 the City's leadership
met with All Aboard Florida representatives, the Palm Beach County Metropolitan Planning
Organization (MPO), and the City's Environmental Services Department (ESD) to discuss
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 5 OF 23
potential partnerships and collaboration to install barriers along the railroad tracks. Since the
installation of barriers could have an impact on the FEC right-of-way, the City decided to start
a close coordination to make the process of installing the railroad track barriers smooth.
General discussion took place on project funding, type of barriers, rights-of-way, current leases
between the City and FEC, and participant responsibilities.
Subsequently, on September 29, 2016, ESD Engineering and Transportation met with the City's
Landscape Architect and a representative of the City's Police Department to discuss barrier
options and potential issues in the selection of barriers. Additional coordination with Parallel
Infrastructure, the company in charge of managing the railroad track right -of way, took place.
In a field visit performed on October 14, 2016, ESD met with a representative from Parallel
Infrastructure at the intersection of E. Atlantic Avenue and NE 3rd Avenue. The representative
provided additional information on the type of work being performed for the Brightline service.
During the field visit impacts on the City's parking and roadways were identified. In addition,
multiple trespassing was observed during a single 15 -minutes period. Various field visits have
been performed to observe trespassing conditions along the railroad track, with the most
frequent issues observed in the railroad segment between E. Atlantic Avenue and NE 2nd Avenue.
Other areas of the City require attention as well. With this project, there is an opportunity for
the City to address potential incidents and fatalities issues by establishing a TPS.
Project Goal
The purpose of this project is to restrict pedestrian trespass across the railroad tracks and to
redirect pedestrian traffic to designated crossing locations such as road/rail grade crossings
and dedicated pedestrian crossings.
Project Description and Objectives
The project requires the design and construction of a permanent and easy to maintain TPS that
prohibits pedestrian trespassing across the railroad tracks and therefore reduces the potential
for public fatalities or injuries. The selection of the type of TPS should be based on the
surrounding area conditions; and potential impairment of pedestrians based on destinations in
the area. Potential exists in the development of this project to also enhance the aesthetics of
the downtown area and to create alternative transportation opportunities in the downtown
core business district.
Project Location
The project is located within the railroad track corridor between Linton Boulevard and George
Bush Boulevard, the most critical segment is between SE 2nd Street and NE 2nd Street which
covers the E. Atlantic Avenue and railroad track crossing. See Scope of Work section for more
details.
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 6 OF 23
Figure 1 - Project Location (Left: Overall View / Right: Critical Area)
Project Scope
The project scope includes the design, permitting and construction of a TPS to prevent
pedestrian trespass across the railroad tracks in anticipation of future railroad traffic growth.
In order to assess potential solutions, the project team conducted the following tasks:
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 7 OF 23
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Figure 1 - Project Location (Left: Overall View / Right: Critical Area)
Project Scope
The project scope includes the design, permitting and construction of a TPS to prevent
pedestrian trespass across the railroad tracks in anticipation of future railroad traffic growth.
In order to assess potential solutions, the project team conducted the following tasks:
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 7 OF 23
• The project team performed site visits and met with FEC representatives to assess
potential impacts and to brainstorm solutions surrounding the proposed TPS. The project
team studied the Federal Railroad Administration's (FRA) Volpe Report which highlights
similar trespass mitigation strategies around the United States and Canada. The Volpe
Report identified three criteria for strategizing: Engineering, Education, and
Enforcement. FRA also created an approach referred to as the Community, Analysis,
Response, and Evaluation (CARE) model, used on the South Florida Rail Corridor and
FEC's rights-of-way to demonstrate the benefits of a community-based approach to TPS
on railroad right-of-ways. The project team evaluated the report and model, in addition
to the efficacy of strategies such as pyramidal -shaped anti -trespass grids around the
tracks, but the situation for the Downtown core of the City requires a different
approach.
Figure 2 - Pyramidal -Shaped Anti -Trespass Grids
• The team then evaluated the potential for further street improvements and
beautification, including fencing TPS treatments on both sides of the railroad's right-of-
way, to address not only vehicle parking but to accommodate multimodality within a
constrained right-of-way.
• Based on discussions with the FEC, it was determined that there would be a clearance
zone of 25 feet from the center of both sides of the railroad tracks, prompting
consideration for the reconfiguration of the on -street parking that currently exists on
NE 3rd Ave. that is now within the FEC clearance zone. The project team determined
that potentially 15 out of 38 parking spaces could be saved on Railroad Ave. by
configuring them to parallel parking. The lost spaces can be added on the east side of
Railroad Ave., on the other side of the tracks between E. Atlantic Ave. and NE 1s' St.
This will require Railroad Ave. to be converted to a one-way southbound street to allow
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 8 OF 23
enough room to include angled parking. The team met with FEC staff to also renegotiate
the lease agreement with FEC to build in the right-of-way.
This need for reconfiguration prompted a look at Best -Practice solutions to the two streets in
question by looking to other cities' solutions, such as West Palm Beach's Rosemary Street in
their downtown, that model an urban concept known by its Dutch origin as a "woonerf", or
living street, where the space is shared equally by all users. This simplified streetscape
philosophy would do away with separation of the user modes by creating a democratically -
shared space, safe for all, that utilizes a brick paver treatment to keep vehicle speeds very low
with a physical, tactile response when driving over it. This allows the City to activate an
underutilized asset in the heart of its Downtown core and to further beautify the area in
conjunction with the trespass barriers.
Therefore, the TPS options should include thoughtful, aesthetic features that would encourage
the overall beautification of the underutilized corridor in the critical Downtown area, between
E. Atlantic Ave. and NE 1st Street, and create an asset that the City can utilize and market. TPS
options include a combination of fence and barrier styles that meet local building codes and
are acceptable to be installed in the FEC right-of-way line/limits that meet local building codes
and are acceptable to be installed in the FEC right-of-way line/limits.
The services of a Consultant specialized in civil engineering, transportation and landscape
architecture may be required to conduct a preliminary study and thorough analysis on the
existing conditions. The primary goals of the study analysis will include:
1. Provide a series of recommended actions that will enable the City to capitalize on the
current site features to properly install the TPS;
2. Complete a verification right-of-way analysis with FEC;
3. Identify potential constraints on the railroad track corridor that could prevent the
installation of the TPS.
Based upon these goals, plans will be prepared for civil, structural, landscape, architectural
and design services, including a new site plan to be presented to the City Commission for
approval. In addition, these plans will be used for any applicable review process with City
departments and agencies that require approval/ permits.
The TPS alternatives after analysis are as follows, comprised of both sides of the railroad track
between E. Atlantic Ave. and NE 1st St. because this is the most critical area in Downtown:
1. Option 1:
A decorative metal three-foot high fence on top of a four -foot high concrete wall.
Special attention should be given to this critical area to create a marketable asset
for the City. This fencing style carries the City's branding and, coupled with the
recommendation to tie in street beautification with this project, would activate the
area to create a greater sense of place. Various street furniture, decorations,
landscaping, and lighting options would also complement this barrier option.
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 9 OF 23
2. Option 2:
a. A four -foot high chain link fence with black or green vinyl coating and hedged -
screening by hedging. The hedging is to be maintained at the full height of the fence.
b. Reclaimed water irrigation system is needed for the hedging.
3. Option 3:
a. An aluminum mechanical fence (handrail -type decorative fencing system).
4. Option 4:
a. A landscape -only barrier to be maintained at a three-foot height. Note that the
plants should be able to take the harsh conditions along the FEC railroad corridor
and can be maintained with low irrigation.
b. Reclaimed water irrigation system is needed for the landscape -only barrier.
Required for all options:
a. Sidewalks, roadway and parking reconfiguration, and traffic calming at both sides of
the railroad track between E. Atlantic Avenue and NE 1st Street (Downtown critical
area). Note that the existing street parking leases between the City and FEC will
expire due to the railroad expansion at the east side of the railroad track between
these roads, requiring this component to be included as part of this scope of work.
A total of 38 parking spaces will be lost and 15 will be saved.
b. From NE 1st Street to George Bush Boulevard and from E. Atlantic Avenue to Linton
Boulevard four -foot high black or green vinyl coated chain link fencing should be
installed in one side of the railroad track unless existing or future developments
increase the possibility of trespassing, which in that case, fencing in both sides
should be considered.
c. Relocation/removal of trees and other large objects that can cause interference
with the fencing installation. This requires coordination between the City and FEC.
d. Utilities relocation/ management in various areas of the project; this includes but is
not limited to water, sewer, and storm drainage.
e. Boundary, tree location and topographic survey.
f. Post -construction survey.
The required disciplines for this project include but are not limited to: Civil, architectural,
landscape architectural, geotechnical, structural, electrical, and survey.
Note: The preferred plants are:
a. Cocoplum (Chrysobalanus icaco)
b. Clusia Small -Leaf (Clusia guttifera)
c. Dwarf Firebush (Hamelia patens `Compacta')
d. Bougainvillea (Bougainvillea spectabilis)
These plants will be able to take the harsh conditions along the FEC railway corridor and will
require low irrigation.
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 10 OF 23
Figure 3 - Preferred Plants:
a. Cocoplum, b. Clusia Small -Leaf, c. Dwarf Firebush, d. Bougainvillea
One critical aspect of the barrier project is the coordination with FEC for the design and
construction of the TPS along the railroad right-of-way; this also includes permitting. Cost
estimate and overall design is subject to change after detailed design is complete.
Risks
In order to execute this project, it is necessary to obtain approval from FEC to work in the
right-of-way. In addition, the timeframe for the project completion is limited; it is anticipated
that Brightline operations will start in mid -2017. It is preferred that any TPS
construction/installation is completed before Brightline begins full operation. Since it is also
important to consider the impact on the public and business operations around the Downtown
area (critical area of the project) during construction, coordination between road closures and
utility management is vital. The fencing system's long-term maintenance should be properly
budgeted and planned once the project is online as well.
Permitting
Prior to construction, the following permits are required but not limited to:
• FEC Right -of -Way Permit
• Building permit with the City
• Florida Department of Health Department permit for reclaimed water
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 11 OF 23
• Florida Department of Environmental Protection (FDEP) for run-off water to stormwater
system
It is anticipated that upfront negotiations with FEC will be required to obtain right-of-way
permits and execute potential lease agreements between the City and FEC.
It is the responsibility of the designer and contractor to obtain and verify all required permits
for the execution of this project.
Right of Way
FEC right-of-way permits are required for this project. Potential utilities conflicts are
anticipated for this project; therefore relocations may be required.
Real Estate
Since FEC owns the lands where the TPS will be installed, the City needs to obtain FEC approval
for fencing installation. If the TPS includes irrigation, a utilities easement/lease from FEC may
be required.
Public Use/ Outreach
The purpose of this project is to protect the public by restricting railroad track trespassing.
Outreach programs need to be created to inform the community and business owners about the
project's purpose, impact and timeframe. Public access and traffic need to be coordinated
during construction in the Downtown area and also is required for those areas outside of the
Downtown where simpler TPS will be installed. Additional coordination among the City,
Brightline, Florida Power and Light (FPL) and FEC is required. It is anticipated that the project
will require negotiations, meetings, presentations, fact sheets, mailers or door-to-door
communication at different project stages and for a variety of stakeholders. ESD, Public Affairs
Office and the Consultant in charge of the design would support and coordinate the outreach
efforts.
Stakeholder Considerations
The stakeholders for this project include:
• City residents and business owners
• FEC
• Brightline
• ESD
• The City Public Affairs Office
• The City Department of Community Improvement
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 12 OF 23
• The City Office of Economic Development
• Downtown Delray Beach
• The City Planning, Zoning and Building Department
• The City Parks and Recreation Department
• The Police Department
• The Fire Department
The stakeholders will be involved during the project conceptualization process in order to
obtain their opinion on the project purpose and benefits. There are no legal or regulatory
mandates driving the project. The project has been proposed to protect the wellbeing of the
citizens, visitors, and business owners of the City.
Outcomes and Success Criteria
This project will be considered a success if the installed TPS prevents/ reduces the trespassing
along the railroad tracks. In addition, the project will be considered a success if the TPS
improves or does not negatively impact the aesthetics of the areas located along the railroad
track in the Downtown area.
Operations and Maintenance
No operational constraints have been identified for the construction of this project. Once the
project is online, the ESD Public Works Division will need to allocate resources, manpower and
equipment for maintenance. This new asset will require regular landscape and irrigation
maintenance if the selected option includes hedging/landscape/plants. Programmatic
inspections for non -landscape related elements should be performed on a regular basis; any
deficiencies should be recorded and repaired.
Technology
The project does not have a technology component.
Security and Safety
v
The project itself has been generated by a safety need, which is to prohibit trespassing along
the railroad tracks. City leadership has identified the trespass prevention program as critical
for the safety of the residents, visitors and business owners of the City. The City Police
Department has agreed on the need of this project. No other additional security measures have
been identified for this project.
The contractor is responsible for the site security and safety during construction. The
contractor should coordinate with ESD, Police Department, FEC, and Brightline during
construction to provide any necessary security systems that will prohibit public access to the
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 13 OF 23
project area. A comprehensive Maintenance of Traffic (MOT) plan will be implemented by the
contractor in required areas.
Environmental
The project does not include or impact any existing environmentally sensitive areas.
Monitoring
Silt screens and similar systems for stormwater runoff control would be needed.
Commissioning
No commissioning is required to bring project online.
Lessons Learned
Not applicable.
Conceptual Alternative Options
Not applicable.
Cost Estimates
The following is a high level cost estimates focused on the Downtown area TPS, For the total
linear feet of fence (approximately 1,270 feet including both sides); and the total linear feet
of reclaimed water main for irrigation purposes (approximately 1,200 feet). Note that
reclaimed water main for irrigation only applies for Options 2 and 4.
1. Option 1, decorative metal three-foot high fence on top of a four -foot high concrete wall:
• Unit cost $38 per linear feet, for a total cost of $48,260
Cost estimate Option 1: $49,000 +/-
2. Option 2, four -foot high chain link fence with black or green vinyl coating and hedged -
screening by hedging:
• Chain link fence unit cost $29 per linear feet for a total cost of $36,830
• Six inches reclaimed water main for irrigation unit cost $156, for a total cost of
$187,200
Cost estimate Option 2: $224,100 +/-
3. Option 3, aluminum mechanical fence (handrail -type decorative fencing system):
• Unit cost $22 per linear feet for a total cost of $ 27,940
Cost estimate Option 3: $28,000 +/-
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 14 OF 23
4. Option 4, A landscape -only barrier to be maintained at a three-foot height.
• Unit cost $15 per linear feet for a total cost of $ 19,050
• Six inches reclaimed water main for irrigation unit cost $156, for a total cost of
$187,200
Cost estimate Option 4: $206,300 +/-
Note: Sidewalks, roadway and parking reconfiguration, and traffic calming at both sides of the
railroad track between E. Atlantic Avenue and NE 1 st Street (Downtown critical area), are not
being evaluated in this cost estimate. In addition, construction items such as boundary and
topographic survey, site preparation, demolition (including hauling and disposal), direct cost
(mobilization, field and office overhead), sales tax, profit, construction cost (bonds and
contingency) are not part of this cost estimate. Once a consultant has been selected an
"Engineer's Opinion of Cost" will be provided.
Project Milestones
• Design should start in second quarter of FY16/17 and construction should start third
quarter of FY16/17.
• There are no legal or regulatory mandates driving the project to a certain date. However,
it is preferred to have construction complete before Brightline operations begin.
Resource Requirements
List Functions
Responsible
Engineering
Civil
Consultant
Structural
Consultant
Mechanical
Consultant
Electrical
Consultant
Geotechnical
Consultant
Planners
City
Architectural
Consultant
Permitting
Consultant/ Contractor
Project/ Construction
Manager
City
Inspections
City
Survey
Consultant
Other
TBD
Total Resource
Requirements
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 15 OF 23
Project Deliverable and Schedule
Fiscal Year
Deliverable
Schedule
FY16/17
Survey
TBD
FY16/17
Preliminary Engineering/Geotechnical
TBD
FY16/17
Design
TBD
FY16/17
R/W Coordination
TBD
FY16/17
Land Coordination
TBD
FY16/17
Public Outreach
TBD
FY16/17
Permitting
TBD
FY16/17
Bid Process
City Commission TBD
FY16/17
Notice to Proceed
TBD
FY16/17
Construction
Start TBD
FY16/17
Construction
Complete TBD
*Provide Project design and construction fiscal years. Consider construction timeframes based
on operational needs, resource availability, season, etc.
Project Funding Sources
The City is planning to fund this project via an MPO grant.
► Iq
References
Not applicable
r -
"q,
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 16 OF 23
Photographs
Photo 1 - E. Atlantic Avenue and Ne 3rd Avenue Crossing Looking North
Photo 2 - E. Atlantic Avenue and Railroad Track Crossing Looking North
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 17 OF 23
Photo 3 - E. Atlantic Avenue and Railroad Track Crossing Looking South
Photo 4 - E. Atlantic Avenue and Railroad Track Crossing Looking North
People Trespassing - Perpendicular Parking Impacted by New Railroad Tracks
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 18 OF 23
Photo 5 - NE 3" Avenue/Railroad Avenue and NE 1" Street
Photo 6 - E. Example of Railroad Track Trespass Prevention Strategy
Neighbor City of Boca Raton
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 19 OF 23
Photo 7 - E. Example of Railroad Track Trespass Prevention Strategy
Landscape &t Chain Link Fence Neighbor City of Boca Raton
Project Schematic Diagram
EYISTING 25 25 E%1511NG
RDAD REWJIRED REWIRED ROAD
REQUIRED CLEARANCE REQ
UIRE) CLE*MCE
EXISTING PARKING
TO BE REMNED
i '1771.
- SIDEWALK
SIDEWALK
Figure 4 - Approximate Cross Section at E. Atlantic Avenue and NE 3rd Street
(Not to Scale)
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 20 OF 23
Figure 5 - Option 1 Decorative Metal Fence - Concrete Wall
Between E. Atlantic Avenue and NE 1st Street.
Figure 6 - Option 2 - 4 -Foot High Chain Link and Hedging.
Between E. Atlantic Avenue and NE 1st Street.
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 21 OF 23
4'±
I I
25' REQUIRED CLEARANCE 25' REQUIRED CLEARAWE
I I
I I
TRAFFIC CALMING TRAFFIC CALMING
PAYERS COLORED4't PAVERS COLORED
4 t
SIDEWALK SIDEWALK
Figure 7 - Option 3 - Aluminum Mechanical Fencing
Between E. Atlantic Avenue and NE 1st Street.
4't
I I
25' REQUIRED CLEARANCE 25' REQUIRED CLEARANCE
I I
TRAFFIC CALMING TRAFFIC CALMING
PAVERS COLORED PAVERS COLORED
SIDEWALK SIDEWALK
REUSE WATER PIPE C�- REOSE WATER PIPE
Figure 8 - Option 4 - 4 -Foot High Landscape Barrier
Between E. Atlantic Avenue and NE 1st Street.
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 22 OF 23
Figure 9 - New Railroad Enhancement Impacting Existing Parking Spaces
PROJECT DEFINITION REPORT - RAILROAD TRACK TPS PAGE 23 OF 23
The Railroad Track Trespass
Prevention Strategy (TPS)
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Background
w
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--mom
r
- respassi ng on a railroad's propert - -
leading cause of rail -related fatalities.JW .
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Issues
•By mid -2017 32 more daily Brightline trains
•City currently leases FEC R -O -W for roads &parking
•Second track will cause loss of 23 parking spaces
Trespass Prevention Evaluation
• Met with FEC, MPO, DDA, AAF, FDOT
• Studied various nationwide reports
5&w an,
�►�► Gra�dn ,yam
► �'�i � H��V�1O�' g�a� ment, ana Technoloa.
_ � �t�, eiaP
�W �`` -fres
res _ Res'arC,, ca s pi."ision
ared b� the F aCD�tral & C.," "u non
SPanc'tra - '-.-0
I
t4o,jernber 4, 2p15
� ti • µ...... •' �ot`on innovationf°r the pubUc 9pOd
��Advancin9 transP�
West
pfeve xonFtesearc" t f
Stes¢aoeach•FG
palrn6
Recommendations
• Install easy -to -maintain barriers
• Reconfigure parking and traffic
pattern within leased FEC R -O -W
OPTION
Barrier Alternatives
Metal Fence &
OPTION 2 Concrete wall
OPTION 3 Landscape OPTION 4 Chain-link
Fence
b
w•f
Parking and Traffic
• NE 3rd Ave. r
— 38 head-on pa rki ng spaces re
to 15 parallel parking spaces
— Evaluation and optimization �-
Railroad Lot
— Traffic calming -
- Bicycle parking -,
� f
goo
` 1, • i.. _
Parking and Traffic
• Railroad Ave.
— Traffic pattern one-way southbound
— Evaluate options for angled parking,
taxi stand, Uber/Lyft drop-off, golf
cart parking
Traffic calming
Potential Amenities
I I
"Promenade"
Living Streets
Trespass Prevention Evaluation
,I
`�`� �ti�1� Are
nti spass guards, as shown,
aren't feasible for Delray Beach
05042
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2014.10.11 23:49:02 ANH-0 4 2 4
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File #: 17-100, Version: 1
City of Delray Beach
Legislation Text
TO: Mayor and Commissioners
FROM: Max Lohman, City Attorney
THROUGH: Chief Neal de Jesus, Interim City Manager
DATE: January 17, 2017
100 N.W. 1 st Avenue
Delray Beach, FL 33444
CONSIDERATION FOR APPROVAL: A RETENTION AND FEE AGREEMENT WITH MR. DANIEL
LAUBER, ESQ., FOR PLANNING AND LEGAL SERVICES RELATED TO THE CITY'S LAND
DEVELOPMENT REGULATIONS, THE FAIR HOUSING ACT, COMMUNITY RESIDENCES, AND
STRUCTURED SOBER LIVING HOMES
Recommended Action:
Motion to Approve a Retention and Fee Agreement with Mr. Daniel Lauber, Esq., for Planning and
Legal Services related to the City's Land Development Regulations, the Fair Housing Act,
Community Residences, and Structured Sober Living Homes.
City of Delray Beach Page 1 of 1 Printed on 1/12/2017
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