09-29-16 Special Meeting MinutesA Special Meeting of the City Commission of the City of Delray Beach, Florida, was called to order by Mayor Cary Glickstein in the Commission Chambers at City Hall at 9:00 a.m., on Thursday,
September 29, 2016.
Roll call showed:
Present - Vice Mayor Alson Jacquet (Arrived at 9:07 a.m.)
Deputy Vice Mayor Jordana Jarjura
Commissioner Shelly Petrolia
Commissioner Mitchell Katz (Arrived at 9:05 a.m.)
Mayor Cary Glickstein
Absent - None
Also present were - Donald B. Cooper, City Manager
Janice Rustin, Interim City Attorney
Chevelle D. Nubin, City Clerk
Mayor Glickstein called the Special meeting to order and announced that it had been called for the purpose of considering the following Item.
SPECIAL MEETING AGENDA
VOTE ON WHETHER TO REJECT ALL BIDS IN ORDER TO ENTER INTO PROFESSIONAL SERVICES CONTRACT FOR ATTORNEY SERVICES USING CITY’S DIRECT ACQUISITION METHOD (INSTEAD OF THE COMPETITIVE SOLICITATION
METHOD):
Mrs. Janice Rustin, Interim City Attorney, gave comments regarding an ethics opinion. Discussion ensued about the City Commission’s direction at a prior meeting.
Ms. Theresa Webb, Chief Purchasing Officer, discussed references and how the information is generally provided.
It was the consensus of the Commission to decline to entertain a vote to reject all bids. Instead, they proceeded with the competitive solicitation method.
Commission recommendation of short list of candidates.
Motion to waive the Sunshine law exemption for proposer presentations (Fla. Stat. s. 243.2113(2).
Deputy Vice Jarjura moved to waive the Sunshine Laws regarding this RFP, seconded by Commissioner Petrolia. Upon roll call the Commission voted as follows: Commissioner Petrolia – Yes;
Vice Mayor Jacquet – Yes; Commissioner Katz – Yes; Deputy Vice Mayor Jarjura – Yes; Mayor Glickstein – Yes. Said motion passed with a 5 to 0 vote.
Motion to waive the public records exemption for the proposals (Fla. Stat. s. 119.071(b).
Deputy Vice Jarjura moved to waive the public records exemption for the proposals regarding this RFP, seconded by Commissioner Petrolia. Upon roll call the Commission voted as follows:
Vice Mayor Jacquet – Yes; Commissioner Katz – Yes; Deputy Vice Mayor Jarjura – Yes; Mayor Glickstein – Yes; Commissioner Petrolia – Yes. Said motion passed with a 5 to 0 vote.
Ms. Webb discussed the process for shortlisting the candidates. Discussion ensued regarding shortlisting the candidates. Mrs. Rustin discussed whether the City can negotiate an interim
contract.
It was the consensus of the Commission to shortlist the following candidates:
1) Nason Yaeger
2) GrayRobinson
3) Lohman Law Group
4) Greenspoon Marder
City Commission agreed the interviews would be conducted in 30-minute intervals, with 15-minutes for questions for each candidate. The public interview meeting (Special Meeting) would
begin at 3:00 p.m. on October 18, 2016.
Ms. Rustin reiterated that the City Commission can only talk to references – no one else. She asked that the City Commission consulted with her and/or Ms. Webb regarding references
so that they could vet them.
Mayor Glickstein adjourned the Special Meeting at 9:49 a.m.
________________________________ City Clerk
ATTEST:
MAYOR
The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information provided herein is the Minutes of the Special Meeting of the City Commission held on Thursday,
September 29, 2016, which Minutes were formally approved and adopted by the City Commission on November 1, 2016.
________________________________ City Clerk
NOTE TO READER: If the Minutes you have received are not completed as indicated above, this means they are not the official Minutes of the City Commission. They will become the official
Minutes only after review and approval, which may involve amendments, additions or deletions to the Minutes as set forth above.