Agenda Workshop 06-13-00
61(
CITY COMMISSION ~
CITY OF DELRAY BEACH, FLORIDA V. (
WORKSHOP MEETING - JUNE 13, 2000
6:00 P.M. - FIRST FLOOR CONFERENCE ROOM
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The City will furnish auxiliary aids and services to afford an
individual with a disability an opportunity to participate in and
enjoy the benefits of a service, program or activity conducted by
the City. Contact Doug Randolph at 243-7127 (voice) or 243-7199
(TDD), 24 hours prior to the event in order for the City to accom-
modate your request . Adaptive listening devices are available
for meetings in the Commission Chambers.
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AGENDA
(A) Youth Automotive Training Center (YATC) presentation
(B) Lake Worth Drainage District - Water Resource Development
Act of 2000 presentation
(C) Presentation regarding temporary round-a-bout at Atlantic
and Swinton
(D) Pineapple Grove Way Streetscape final design
(E) Discussion regarding Education Board composition, duties
and responsibilities
(F) Review of waiver provision in the Land Development Regula-
tions regarding installation of sidewalks
(G) Televising City Commission meetings
(H) Commission comments
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Please be advised that if a person decides to appeal any decision
made by the City Commission with respect to any matter consid-
ered at this meeting, such person will need to ensure that a
verbatim record includes the testimony and evidence upon which
the appeal is based. The City neither provides nor prepares such
record.
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TO: DAVID T. HARDEN, CITY MANAGER ~
THRU: DI~r:rE~ DOMIN~0NING AND Z G DIREC~
FROM: J~'f~~~, lOR PLANNER
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SUBJECT: WORKSHOP MEETING OF JUNE 13, 2000
DISCUSSION REGARDING EDUCATION BOARD COMPOSITION AND DUTIES AND
RESPONSIBILITIES
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In the late 1980's, the City Commission appointed and ad-hoc advisory body to study the state of schools
in Delray. The ad-hoc committee developed a plan entitled Sharing for Excellence in Schools 1990 -
The Delray Beach Plan, (herein after referred to as the "Plan"), which was adopted by the City
Commission in April 1989 and in July by Palm Beach County School District. The goals of the Plan were
to achieve racial balance, minimize bussing and overcrowding, lessen the number of school districts to
which the students were assigned from anyone neighborhood, overcome negative public perceptions,
and ensure that Delray was receiving proportionate levels of funding for the construction of new schools
and renovations/expansion of existing schools.
The Plan included recommendations and strategies for its implementation which included such items as
construction of two new elementary schools (Orchard View and Morikami), a new middle school (Carver),
implementation of magnet programs at Pine Grove and S.D. Spady, re-use of Old Carver Middle school,
and building upgrades at Atlantic High School. The Plan also recommended the appointment of a special
board to the City Commission to advise them in matters pertaining to education and school facilities. On
August 22, 1989, the City Commission adopted a resolution, which established the Education Board as a
permanent advisory body to the City Commission.
The Education Board is comprised of 9 members - 7 regular members and 2 student members. They
meet on the first and third Mondays of the month As originally established, the Education Board's duties
and responsibilities include such items as: a) monitoring of School Board activities; b) serve as liaison
between the School Board and the City Commission; c) information exchange with Principals via liaison
assignments; d) preparation of an annual "State of the Schools" report; e) monitoring State legislation
that may effect Delray Schools; f) continuous public relations effort to improve and maintain the public
image of Delray Beach Schools; g) attracting State and Federal grants in support of Delray Schools; and
h) review developments that may Impact racial balance of schools.
In the time since the Board was originally established, many of the objectives of the Sharing for
Excellence Plan have been achieved, and new local educational issues have surfaced. The Board feels
that the time is right to revisit their composition and responsibilities. They want to share their ideas with
the City Commission at thiS workshop, to get feedback from Commission members on the proposed
changes, as well as any other Input the Commission would like to provide regarding the Board's direction.
IV.S. (e)
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City Commission Workshop of June 13, 2000
Education Board
Page 2
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Composition
One of the main functions of the Board is that each regular (non-student) member is to serve as a liaison
to one public school and one private school, primarily for the purpose of exchanging information and
reporting to the Board on any needs or problems that the schools may be expenencing. This usually
involves attendance at the school's SAC meetings. At the time that the Board was created, Delray Beach
had 5 public school and 4 pnvate schools. That number has now grown to 10 public schools and 7
private schools. These numbers do not include the schools outside of the City limits that are attended by
Delray students, nor does it account for new schools that will be coming on line in the near future.
Consequently, several Board members serve as a liaison to 3 schools. It is almost impossible for Board
members to keep up with all of the Ed Board and SAC meetings each month. In order to ensure that the
relationships between the schools and the Board do not suffer, the Board is requesting that the City
Commission consider increasing its membership from 7 to 9 regular members, which will help to
decrease the number of liaison assignments to each member. The new members can also provide
assistance with various Ed Board activities such as the annual School Showdown of the Arts, Principal
Forum Breakfasts, and updating of the Education Brochure.
Duties and Responsibilities
The Code of Ordinance Sections 32.25-32.30 and the "Rules of the City of Delray Beach Education
Board" are in need of updating to reflect changes that have occurred over the years. For instance, the
annual School Showdown of the Arts (formerly the Education Expo) should be referenced in the section
regarding public relations activities. Also, the manner in which the State of the Schools report is handled
has changed over the years, and does not follow the format described in the ordinance The ordinance
states that an annual report is to be filed with the City Commission during a worksession in May.
However, in past practice, the Board would present a "State of the Schools" address at Old School
Square. These meetings were not very well attended and were eventually discontinued. More recently,
information regarding the status of the individual schools and progress on their School Improvement
Plans has been provided by the school prinCipals at the Principal's Forum Breakfasts, which are hosted
twice a year by the Chamber of Commerce and the Education Board. These events are reasonably well
attended by school personnel, City Commission members and the business community, and appear to
work well in terms of exchanging information. The Commissioners should discuss if this is an adequate
means of obtaining a status report on the schools, or if a more formal report is desired.
The Board has indicated that they wish to take on several major projects in the upcoming school year
including: the facilitation of a new visioning process and ultimate plan which outlines where the City
needs to go from here, researching the possibility of establishing a Municipal Charter school in the City,
and setting up a business outreach program that the Chamber of Commerce is willing to help implement
The Board would appreciate any input the Commission might have regarding these proposals or any
other ideas for improving the state of education in the City.
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Discuss and provide direction.
Attachments:
. Code of Ordinance, Rules of the City of Delray Beach Education Board
.
Section 32.25
- EDUCATION BOARD
Section 32.25 ESTABLISHMENT.
The Education Board of the City of Delray Beach is hereby
established as a permanent advisory body to the City Commission.
(Ord. No. 24-90, passed 7/24/90)
Section 32.26 COMPOSITION: APPOINTMENT: TERMS.
The Education Board shall be composed of nine (9) regular
members, two of which shall be student members. Seven (7)
regular members shall be appointed by the City Commission for
terms of two (2) years, except that the members of the first
Board to serve shall be appointed so that three (3) members shall
serve one (1) year terms, and four (4) members shall serve two
(2) year terms. Their successors shall be appointed to two (2)
year terms. It is further provided that no member may serve more
than two successive terms on this Board. Two (2) student members
shall be appointed by the City Commission for a one (1) year term
and a two (2) year term, respectively, except that the first
student members appointed shall serve as follows: One (1) year
term ending July 31, 1995; two (2) year term ending July 31,
1996. Their successors shall be appointed thereafter to full one
and two year terms. No student member may serve more than one
term.
(Ord. No. 24-90, passed 7/24/90; Am. Ord. No. 98-94, passed
1/3/95)
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Sect10n 32.27 ORGANIZATION.
(A) The Education Board shall elect a Chairperson and
Vice-Chairperson to preside at its meetings and any other
officers as the Board may deem necessary. The Chairperson shall
be the official spokesperson for the Board and the formal liaison
between the Education Board and the School Board.
(B) The Education Board shall formulate rules and
regulations for the conduct of its business.
(C) The Education Board shall have technical and logistical
support provided as designated by the City Manager. A staff
person shall be designated as the official City contact with the
School District Administration.
(Ord. No. 24-90, passed 7/24/90)
III.13
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Section 32.28
Section 32.28 OUALIFICATIONS OF MEMBERS.
It is the intent, if possible, that the membership of the
Education Board shall include members who have a background in
business, real estate, and/or education. The members of the
Education Board shall be residents of the City of Delray Beach or
shall be a person with a child or children attending Delray Beach
public schools, or shall own property in the city and/or own or
operate a business within the city. Should r a member of the
Education Board not be a resident of the City of Delray Beach, or
a property owner and/or the owner/operator of a business within
the city, and should that member's child or children cease
attending Delray Beach public schools, then such member shall no
longer be qualified to serve on the board. The student members
shall be residents of the City of Delray Beach or attend Delray
Beach public schools.
(Ord. No. 24-90, passed 7/24/90j Am. Ord. No. 41-93, passed
6/22/93j Am. Ord. No. 98-94, passed 1/3/95)
Section 32.29 DUTIES AND RESPONSIBILITIES.
The duties and responsibilities of the Education Board shall
be as follows:
(A) Monitoring of School Board activities.
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(B) Serve as liaison between the School Board of Palm Beach
County and the City Commission.
,
(C) Participate in an information exchange via school
newsletters and principal's office with the administration of
each Delray Beach school as well as those attended by Delray
Beach students elsewhere.
(D) Preparation of an annual "State of Schools" report with
respect to Delray Beach schools.
(E) Development of recommendations to the City Commission
for forwarding to the School Board of Palm Beach County regarding
actions which may be taken in support of schools in Delray Beach
and with respect to proposed legislation at the State level.
(F) Maintenance of a continuous public relations effort to
improve and maintain the public image of Delray Beach schools.
This effort should include, but not be limited to, the following:
(1) Placement of favorable material in local mediaj
(2) Development of brochures and other materials to be
utilized in "marketing" the Delray Beach schools.
III.14
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Section 32.29(G)
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(G) Identifying and attracting State and Federal programs
and grants in direct support of Delray Beach schools.
(H) Provide comments to the City Commission regarding
proposed developments and their impacts upon the racial balance
of schools.
(Ord. No. 24-90, passed 7/24/90)
Section 32.30 MEETINGS: REPORTS.
(A) The Education Board shall meet at least once monthly on
a regular basis, with a regular meeting date of the first Monday
of each month, except for when that date falls on a holiday under
which circumstance the Board shall establish another regular
meeting date for that month. The Education Board may hold
special meetings at the direction of its Chairperson upon
twenty-four (24) hour notice.
(B) All meetings shall be open to the public and the order
of business and procedure to be followed shall be as prescribed
within the rules and regulations to be adopted by the Education
Board.
(C) An annual "State of Schools" report shall be filed with
the City Commission so that it will be reviewed during a work
session in the month of May, thus affording time to address the
~ , work program and budget of the School Board of Palm Beach County
for the following fiscal year.
(Ord. No. 24-90, passed 7/24/90)
111.15
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RULES OF THE CITY OF OELRAY BEACH
EOUCA TION BOARD
ARTICLE I . GENERAL GOVERNING RULES:
The Education Board (hereinafter the -Board.) shall be govemed by Resolution 54-89 of the City of
Delray Beach, Rorida (hereinafter the -City") , as and if amended, and the Rules of Procedure
hereinafter set forth (hereinafter the "Rules.), as adopted by the Board and approved by the City
Commission.
ARTICLE (( . OFFICERS, COMMIITEES:
1. The Board shall elect a Chair, Vice Chair, and Second Vice Chair, annually at its first
regular meeting in the month of September, from among its members, by a majority vote of its .-
members present and voting.
2. The Chair (or in his/her absence, the Vice Chair or Second Vice Chair) shall preside at all
meetings of the Board and rule on all points of order and procedure.
3. The Chair shall appoint any committees which may be deemed necessary.
4. The Staff Uaison shall act as Recording Secretary. The Recording Secretary shall take I
and transcribe the minutes of each meeting of the Board, conduct all correspondence of the
Board, keep a minute book recording attendance and the vote of each member upon each
question (or, if a member is absent or fails to vote, indicating such fact), maintain records of
examinations and hearings and other official actions, and carry out such other official duties as
may be assigned by the Board.
ARTICLE III. MEETINGS, QUORUM, CONFUCTS:
1. REGULAR MEETINGS: The Board shall conduct its regular meetings every first
and third Monday of each month at 5:30 p.m., unless there is no cause to hold such a meeting,
unless such regular meeting date falls on a holiday as designated by the City of Delray Beach or
with the option of not holding the second meeting of any month as detennined by the Chairman.
The Recording Secretary of the Board shall notify each Board member, not less than one (1) day
prior to any regularly scheduled meeting, of the time and place of each meeting. ,
2. SPECIAL MEETING: A special meeting may be called by the Chair subject to
compliance with statutory notice provisions. ,.
3. QUORUM: A quorum is required in order to hold a meeting. A quorum shall
consist of 50% + 1 of filled positions of the Board. All findings and orders of the Board require a \
vote of the majority of its members present and voting; provided, however, that not less than 50%
+ 1 members of the Board must vote in favor of an action for the action to be official.
4. REPRESENTATION. PERSONAL INTEREST: No member or altemate
member, if any, of the Board shall appear or represent before the Board a person in any -matter
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pending before the Board. No member of the Board shall hear or vote upon any matter before the
Board in which she or he is directly affected in a financial way. Whenever a member or alternate
member of the Board has a direct personal, private or personal interest in any matter which comes
before the Board, which interest creates a conflict of interest, that member or alternate member
shall disclose said conflict before discussion and vote and shall, within fifteen (15) days after the
vote occurs, file the proper form with the Board Secretary pursuant to the provisions of Chapter
112, Rorida Statutes.
5. CONDUCT OF MEETINGS: All meetings shall be open to the public, and the
fonnal agenda posted in the Lobby of City Hall three (3) days prior to each regularly scheduled
meeting. The Chair may, at his or her discretion, change the order of business at any meeting.
6. ADJOURNED MEETINGS: The Board may adjourn a regular meeting, if all
business cannot be disposed of on the day set, to a time and date certain; however, notice of the
time and date of postponement shall be given at the time of adjournment and shall not be changed
prior to resumption of the postponed meeting.
ARTICLE IV. SCHOOL LIAISON ASSIGNMENTS:
1. DELRAY BEACH PUBLIC SCHOOLS: Each Education Board member shall
serve as a liaison to a public school located in Delray Beach. Responsibilities of the liaison
include: 1) meet or talk once per month with Principal and/or SAC Chair, 2) discuss
needs/priorities and bring back information to Board for any action, 3) coordinate Education Expo,
4) obtain positive information for public relations, Le., news releases, and 5) attend school
meetings, as may be required.
2. DELRAY BEACH PRIVATE SCHOOLS: Each Education Board member shall
serve as a liaison to a private school located in Delray Beach. Responsibilities of the liaison
include: 1) coordinating Education Expo and, 2) meet periodically or call to determine if there are
any needs or problems.
ARTICLE V . ABSENCES, RESIGNATION, VACANCIES:
1. ABSENCES: If any regular Board member fails to attend three (3) consecutive
regular meetings, the member's office shall be deemed vacant and the City Commission shall
promptly fill such vacancy. The Board member may appeal the decision and reapply in writing to
the City Commission.
2. RESIGNATION: Except as otherwise provided in Paragraph 1, above, of this
Article V, a Board member may resign from the Board by filing a written statement of resignation
with the Clerk of the City.
3. VACANCY: Vacancies on the Board shall be filled pursuant to Section
32.10 of the City Code of Ordinances, as amended. "
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ARTICLE VI . PARLIAMENTARY PROCEDURE: ,-
Roberts Rules of Order shall be the final authority on all questions of parliamentary .
procedure.
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ARTICLE VII . AMENDMENTS: EFFECTIVE DATE:
1. These Rules may be amended by a concuning vote of 50% + 1 of filled positions
of the Board recommending such amendment to City Commission; provided, however, that the
proposed amendment(s) has/have been presented in writing to the Board at least three (3) days
prior to its adoption.
2. Prior to any such amendment becoming effective, it must first be approved by the
City Commission.
3. These Rules shall be reviewed by the Board not less than every two (2) years.
4. These Rules shall become effective fifteen (15) days following their approval by
City Commission.
These Rules are hereby adopted by the Education Board this l{pfh day of ~
1995. ~~.~.
Approved by City Commission this.:f? /4 day of ~ J 1995.
ATTEST:
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ANAGEf:t
Department of Public Affairs
Channel 20
PO Box 1989 May 16, 2000
West Palm Beach. FL 33402-1989
(561) 355-4573 Bill Schwartz
FAX (561) 355-6760 Deputy Vice Mayor
wwwco palm-beach n us City of Delray Beach
100 N.W. First Avenue
Delray Beach, FL 33444
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Dear Mr. Schwartz:
Palm Beach County Attached please find a quote for video production of one City of Delray
Board of County Beach commission meeting. I understand that the commission meets
Commissioners
twice a month, but this will give you an idea of the cost of an average
Maude Ford Lee. Chair meeting, If the city would like to go forward with the coverage, an
Warren H Newell. VlCe ChaIrman interlocal agreement with the County would have to be in place before
Karen T Marcus coverage and airing of the meetings could begin.
Carol A Roberts If you have any further questions, please don't hesitate to give me a
Mary McCarty call at 355-2282. I look forward to hearing from you.
Burt Aaronson Sincerel~
Tony Masllottl
~Chbill
Channel 20 Station Manager
County Administrator
Robert WeIsman
Cc: David Harden, Delray Beach City Manager'~
"An Equal Opportumry
AJJlrmarlve Acrion Employer"
@ printed on recycled paper liS. (G)
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Channel 20 Billing Quote
rI VIDEO PRODUCTION 0 LIVE PRODUCTION
Date: May 16, 2000
Production Summary:
Video Production of the Delroy Beach City Commission meetings. The quote is based on
one. three-hour meeting.
Employee: Rate per Hour Hours Worked Total
Julie Brechbill. Station Mgr. $63.76
Carolyn Burgess. Producer Director $43.83
Susan Chadburn. Producer Director $44.12
Simone Collins. Production Asst, $32,70
Flavio Jimenez, Production Asst. $32.52
Pat Glover , Engineer $46.45 6 278,70 .
Harrison Hollis, Production Asst. $32.52
Alan Locke, Producer Director $40,53
Bob McClory, Producer Director $41.61 6 249.66
Joe Piccione, Producer Director $43.83 6 262.98
Paul ROQers. Producer Director $39.55
Bill Serrano, Producer Director $43.97 6 263.82
Wayne Sullivan, Chief Enqineer $54.48 ,
Lester Willimas. Producer Director $40.53
Equipment:
Channel 20 Remote Truck $712.64 Doi Iy Rate 712.64
TOTAL: $1,767.80
March 2000
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