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INDEX Alphabetized Rev. 12.07.17City of Delray Beach Administrative Policies Procedures INDEX - Description Alphabetized POLICY • DESCRIPTION EB -15 Employee Benefits 3% Management Match Program 18 10101115 Information IT -06 Accessing the City's Internet Account 1 10/01/06 Technoloqv EB -06 Employee Benefits Administration of Retirees' Group Insurance 2 11/11/02 PER -19 Personnel Administrative Leave Policy 0 06101/16 PER -08 Personnel Affirmative Action Plan 2 10/01/15 General GA -06 Agenda Preparation 1 06/06/01 Administration Alcohol and Drug Testing Program for PER -09 Personnel 1 12/12/11 Commercial Motor Vehicles Drivers CDL PER -03 Personnel Awards /Retirement Awards 5 03111115 General Background Screening Requirements for GA -35 0 05/01/00 Administration Volunteer Coaches Bid /Performance and Payment Bond PUR -16 Purchasing 2 05/08/89 Requirements Billing Procedures /Disputes, Delinquent BF -04 Budget / Finance 1 10/01/15 Accounts Bodily Injury, Property Damage, and Worker's Compensation Claims and Litigation, RM -02 Risk Management 4 03101116 Investigation, Reporting, Administration, and Settlement Authority BF -07 Budget / Finance Budget Transfer Policy and Amendments 5 08/01/16 BF -21 Budget / Finance Capital Assets 6 10101/15 Capitalization of Interest Cost of Construction BF -19 Budget / Finance 1 08/29/09 in Progress General GA -40 Car Allowance /Mileage Reimbursement 10 01/01/16 Administration General Cellular Telephone — Mobile Electronic Device GA -26 1 10/14/14 Administration Stipend CC -02 City Clerk Cemetery Operations 1 10/21/11 Charges for Removal and Storage of Abandoned Items and Administrative Charges General GA -24 for Nuisance Abatement Matters and Lien 0 10116101 Administration Matters (Supersedes GA -24, Rev. 1 &2 and GA- 26 General Charitable and Benevolent Contributions and GA -23 7 06101115 Administration Special Event Funding BF -08 Budget / Finance Check Cashing Policy for City Employees 3 09/30/15 BF -12 Budget/Finance Check Requests 3 08/28/09 Revised: 12 /07/2017 Page 1 of 6 City of Delray Beach Administrative Policies Procedures INDEX - Description Alphabetized POLICY • DESCRIPTION BF -01 Budget / Finance Check Si nin Procedures 2 0970/15 General GA -34 City Employees Doing Business with the City 1 02/23/00 Administration City of Delray Beach Purchasing Manual — PUR -15 Purchasing 0 09101/15 2015 General GA -20 City Recognition and Gifts Policy 2 08/15/15 Administration PW -03 Public Works City Vehicle Use 0 06/03/09 Communitcations CS -01 City's 800 MHz Radio System Administration 1 08/29/02 System PER -04 Personnel Classification and Pay Plans 10 07/19/16 General GA -14 Complaint Tracking System 1 07/26/04 Administration General GA -50 Complete Streets Policy 0 11101/16 Administration PER -12 Personnel Comprehensive Drug & Alcohol Abuse Policy 3 05/15/16 BF -16 Bud et / Finance Consumer Protection Policy "Red Flag" 1 10/01/15 Damage to City Vehicles; Advertising on City PW -05 Public Works Vehicles; and New Vehicle Acceptance and 0 06/03/09 Registration Debarment or Suspension of Vendors and PUR -08 Purchasing 0 08/22/89 Contractors BF -23 Budget/ Finance Debt Management 1 09130/15 Deferred Compensation Plans for Non- EB -12 Employee Benefits 5 08/06/03 Participating Employees EB -04 Employee Benefits Dependent Insurance Coverage 5 01/22/09 BF -14 Budget/ Finance Deposits of Revenue 1 06/16/89 General Designation of Smoking and Non- Smoking GA -10 4 08/28/03 Administration Areas General Disclosure of EEOC Position Statement and GA -30 0 06108/89 Administration Documentation General GA -31 Display of Flags 1 03/11/08 Administration RM -05 Risk Management Disposal of Totally Wrecked Vehicles 2 12/20/07 PER -18 Personnel Domestic Violence Leave 0 12/01/14 PER -02 Personnel iDonationof Leave Time 10 1 09/02/13 General GA -12 Driver's License Check 2 9/15/94 Administration Revised: 12 /07/2017 Page 2 of 6 City of Delray Beach Administrative Policies Procedures INDEX - Description Alphabetized POLICY • DESCRIPTION RM-09 Risk Management Drivers' Identification Cards 0 07116/09 PER -11 Personnel Dual Employment 0 01/12/98 Information Electronic Systems and Communications Tools IT -05 1 06117/11 Technology E -Mail, Internet GA -17 General Emergency Calls 911 2 05/27/93 Administration GA -46 General Emergency Conditions Pay 3 10112/15 Administration GA -21 General Emergency Management 0 06/28/05 Administration GA -39 General Employee Development and Training 11 12/01/14 Administration GA -05 General Employee Gift and Departmental Fund 1 08117/15 Administration GA -43 General Employee Incentive Award Program 2 08/17/15 Administration General GA -11 Employee Recognition Program 7 05/16/16 Administration RM -06 Risk Management Employee Statements Regarding City Liability 4 03/01/16 General GA -41 Employee Suggestion Program 3 04101/15 Administration EB -03 Employee Benefits Enrollment in City Group Health Plan 5 03/10/15 Entrance Requirements, Fire Department PER -05 Personnel 3 10/10/15 Medical General Establishing and Issuing Standard /Uniform GA -01 1 08/01/15 Administration Policies and Procedures GA -13 General Ethics Training 1 11/01/16 Administration Process: Leaving Employment with the PER -13 Personnel 1 01/01/14 City General False Alarm Billing, Collection, and Charge -Off GA -33 0 03/19108 Administration Procedures EB -16 Employee Benefits Family & Medical Leave Act of 1993 (FMLA) 7 01/17/12 FP -02 Fees & Permits Fees for Use of the City's Portable Stages 1 09/29/08 First -Aid Supplies and Distribution of RM -14 Risk Management 1 12/20/07 Medication Revised: 12 /07/2017 Page 3 of 6 City of Delray Beach Administrative Policies Procedures INDEX - Description Alphabetized POLICY • DESCRIPTION General GA-19 Florida Driver's License 2 10/01/15 Administration EB -02 Employee Benefits FLSA Employees Leave Days Policy 14 01/15193 BF -03 Budget / Finance Forms Control - Cash Receipts 1 08128109 PW -02 Public Works Fuel Delivery and Prices 1 06/17111 BF -24 Budget / Finance Grant Administration 1 06/30/15 General Grievance Procedures Concerning the City of GA -07 1 04/26193 Administration Delray Beach and Handicapped Persons Information IT -03 Hardware and Software Approval 0 08/26/05 Technology General GA -38 Hazardous Waste Management Policy 0 12/01192 Administration Health Insurance for Employees Age 65 or EB -07 Employee Benefits 2 04/08/98 Older General GA -45 Inspection of Work Area 0 12114/98 Administration Insurance, Bonding & Indemnification RM -13 Risk Management 2 06115/12 Requirements for Contracts General GA -03 Internships 2 03/12/15 Administration UT -01 Utilities Inventory Procedures for City Water Meters 0 05/11/10 BF -15 Budget / Finance Investigative Funds and "Flash Money" 2 10101/15 BF -02 Budget / Finance Investment Procedures 2 09104/01 General GA -48 Language Incentive Pay 2 11/14/12 Administration PW -04 Public Works Leasing of City Vehicles 0 06/03/09 Life Insurance Benefits for Police and EB -08 Employee Benefits 5 07/19/05 Firefighters EB -01 Employee Benefits Long -Term Disability Benefits 6 10/01/12 PUR -17 Purchasing Newsrack Ordinance Fine Procedures 1 12115/89 PW -01 Public Works No Idling Policy 0 06/09/08 PER -15 Personnel Non - Tobacco Use Policy 1 04101/16 General GA -22 Non - Travel Meal and Refreshments 1 12/30/16 Administration General GA -28 Outside Employment 2 10115/93 Administration Palm Beach County Road Improvement "Fair BF -05 Budget / Finance 0 03/04/85 Share Fee" BF -25 Budget / Finance Parking Meter Revenue Collection 0 09130/15 Revised: 12/07/2017 Page 4 of 6 City of Delray Beach Administrative Policies Procedures INDEX - Description Alphabetized POLICY • DESCRIPTION IT -04 Information Password Security 0 08/26/05 Technology BF -18 Budget/ Finance Payment on City Construction Projects 1 08/28/09 EB -13 Employee Benefits Pension Buyback 1 08/06/03 RM -04 Risk Management Personal Protective Equipment 0 07/16/09 BF -09 Bud et / Finance Petty Cash 1 06/30/15 General Physical Inspection & Evaluation of City GA -02 0 05/01/84 Administration Facilities Policy Against Discrimination, Harassment and PER -06 Personnel 6 10/01/14 Bullying GA -04 General Press Release and Photo Coverage 0 06/17/11 Administration General GA -29 Public Records Requests 7 10/21/13 Administration PUR -01 Purchasing Purchasing Card 1 08/01/15 BF -22 Bud et / Finance Recording Cashier's Checks 1 08/28/09 PER -20 Personnel Recruiting, Interviewing & Onboardin 1 12/07/17 Rental Vehicles & Purchase of Rental RM -11 Risk Management 1 03/01/16 Insurance Information Reporting Computer Hardware and /or Software IT -01 0 08/26/05 Technology Issues Reporting Wrongdoing to Division / Department General Head Pursuant to Section 2 -423 of the Office GA -08 0 09/28/16 Administration of Inspector General, Palm Beach County, Florida Ordinance CC -01 City Clerk Residency Card Procedure 1 10/01/09 BF -20 Budget / Finance Return of Utility Deposits 2 06/01/10 Review Process for Financing of Capital BF -17 Budget /Finance 0 03/16/90 Projects RM -01 Risk Management Risk Management Division & Program 2 03/01/16 GA -15 General Safety Devices - Use of Seat Belts 1 10/15/02 Administration GA -32 General Service of Process and Subpoenas 0 09/13/89 Administration PER -16 Personnel Sick Leave Incentive Program 1 09/15/15 Sick Leave Incentive Program Fire Shift PER -17 Personnel 1 09/15/15 Employees Onl Revised: 12 /07/2017 Page 5 of 6 City of Delray Beach Administrative Policies Procedures INDEX - Description Alphabetized POLICY NO. TYPE DESCRIPTION DATE Information Social Media Policy Regarding City- Sponsored IT -07 1 11/01/11 Technology Social Media Sites BF -06 Budget / Finance Staledated Checks 3 08/28109 GA -18 General Team Delray 0 05/17/12 Administration General Telephone System Repairs, Modifications and GA -16 3 03/15/05 Administration Additions PER -07 Personnel Temporary Disability/Light Duty 2 11/14/12 The Issuance of "P.I.N." Numbers and PW -06 Public Works 1 06/17/11 Approved Use of the Automatic Fuel System RM -07 Risk Management Theft of Employee's Personal Property 2 12120/07 GA -09 General Time Card Procedure 1 07108/85 Administration Transportation to Medical Facilities of Injured /III RM -08 Risk Management 1 12120/07 Employees GA -27 General Travel Advances and Expense Reconciliations 13 10107/10 Administration GA -37 General Unusual Occurrences /Command Responsibility 0 05/07/91 Administration GA -42 General Use of Cellular Telephones and Other Mobile 4 11/14/12 Administration Electronic Devices GA -47 General Use of City Logo 0 01/05/04 Administration Information Use of Hardware, Software, and Data IT -02 0 08126105 Technology Resources PUR -02 Purchasing Vendor Master File Maintenance 2 08/01/15 PER -14 Personnel Veterans' Preference 1 07101/14 GA -44 General Volunteer Marine Patrol Insurance Policy 5 12/22/09 Administration GA -49 General Wellness Committee 0 08/01/13 Administration RM -10 Risk Management Workers' Compensation Claims Administration 5 12/01/15 PER -10 Personnel Workplace Violence 5 08/08/16 Revised: 12 /07/2017 Page 6 of 6