Loading...
INDEX Alpha-Numerical Rev. 12.07.17City of Delray Beach Administrative Policies Procedures INDEX - Description Alpha- Numerical POLICY BF -01 TYPE Bud —e-77 Finance DESCRIPTION Check Signing Procedures REV. 2 �. TE 09/30115 BF -02 Budget / Finance Investment Procedures 2 09/04/01 BF -03 Budget / Finance Forms Control - Cash Receipts 1 08/28/09 BF -04 Budget / Finance Billing Procedures /Disputes, Delinquent Accounts 1 10101115 BF -05 Budget / Finance Palm Beach County Road Improvement "Fair Share Fee" 0 03/04/85 BF -06 Budget / Finance Staledated Checks 3 08128/09 BF -07 Budget / Finance Budget Transfer Policy and Amendments 5 08/01/16 BF -08 Budget / Finance Check Cashing Policy for City Employees 3 09/30/15 BF -09 Budget / Finance Petty Cash 1 06/30/15 BF -12 Budget / Finance Check Requests 3 08/28/09 BF -14 Budget / Finance Deposits of Revenue 1 06/16/89 BF -15 Budget / Finance Investigative Funds and "Flash Money" 2 10/01/15 BF -16 Budget / Finance Consumer Protection Policy "Red Flag" 1 10/01/15 BF -17 Budget / Finance Review Process for Financing of Capital Projects 0 03/16/90 BF -18 Budget / Finance Payment on City Construction Projects 1 08128109 BF -19 Budget /Finance Capitalization of Interest Cost of Construction in Progress 1 08/29/09 BF -20 Budget / Finance Return of Utility Deposits 2 06/01/10 BF -21 Budget / Finance Capital Assets 6 10101/15 BF -22 Budget / Finance Recording Cashier's Checks 1 08/28/09 BF -23 Budget / Finance Debt Management 1 09/30/15 BF -24 Budget / Finance Grant Administration 1 06/30115 BF -25 Budget / Finance Parking Meter Revenue Collection 0 09/30/15 CC -01 City Clerk Residency Card Procedure 1 10/01/09 CC -02 City Clerk Cemetery Operations 1 10/21/11 CS -01 Communitcations System City's 800 MHz Radio System Administration 1 08129/02 EB -01 Employee Benefits Long -Term Disability Benefits 6 10/01/12 EB -02 Employee Benefits FLSA Employees Leave Days Policy 14 01/15/93 EB -03 Employee Benefits Enrollment in City Group Health Plan 5 03/10/15 EB -04 Employee Benefits Dependent Insurance Coverage 5 01/22/09 EB -06 Employee Benefits Administration of Retirees' Group Insurance 2 11/11/02 Revised: 12/07/2017 Page 1 of 6 City of Delray Beach Administrative Policies Procedures INDEX - Description Alpha- Numerical POLICY • DESCRIPTION Health Insurance for Employees Age 65 or EB -07 Employee Benefits 2 04/08/98 Older Life Insurance Benefits for Police and EB -08 Employee Benefits 5 07/19/05 Firefighters Deferred Compensation Plans for Non- EB -12 Employee Benefits 5 08/06/03 Participating Employees EB -13 Employee Benefits Pension Buyback 1 08/06103 EB -15 Employee Benefits 3% Management Match Program 18 10/01/15 EB -16 Employee Benefits Family & Medical Leave Act of 1993 (FMLA) 7 01/17/12 FP -02 Fees & Permits Fees for Use of the City's Portable Stages 1 09129/08 General Establishing and Issuing Standard /Uniform GA -01 1 08101/15 Administration Policies and Procedures General Physical Inspection & Evaluation of City GA -02 0 05101/84 Administration Facilities General GA -03 Internships 2 03112/15 Administration General GA -04 Press Release and Photo Coverage 0 06117/11 Administration General GA -05 Employee Gift and Departmental Fund 1 08117/15 Administration General GA -06 Agenda Preparation 1 06/06/01 Administration General Grievance Procedures Concerning the City of GA -07 1 04126/93 Administration Delray Beach and Handicapped Persons Reporting Wrongdoing to Division / Department General Head Pursuant to Section 2 -423 of the Office GA -08 0 09/28/16 Administration of Inspector General, Palm Beach County, Florida Ordinance GA -09 General Time Card Procedure 1 07/08185 Administration General Designation of Smoking and Non - Smoking GA -10 4 08/28/03 Administration Areas General GA -11 Employee Recognition Program 7 05/16116 Administration General GA -12 Driver's License Check 2 9/15/94 Administration GA -13 General Ethics Training 1 11/01116 Administration Revised: 12/07/2017 Page 2 of 6 City of Delray Beach Administrative Policies Procedures INDEX - Description Alpha- Numerical POLICY EFFECTIVE NO. TYPE DESCRIPTION REV. DATE General GA -14 Complaint Tracking System 1 07/26104 Administration GA -15 General Safety Devices - Use of Seat Belts 1 10/15/02 Administration General Telephone System Repairs, Modifications and GA -16 3 03/15/05 Administration Additions General GA -17 Emergency Calls 911 2 05/27193 Administration GA -18 General Team Delray 0 05117/12 Administration General GA -19 Florida Driver's License 2 10/01/15 Administration General GA -20 City Recognition and Gifts Policy 2 08115115 Administration General GA -21 Emergency Management 0 06/28/05 Administration General GA -22 Non - Travel Meal and Refreshments 1 12/30/16 Administration General Charitable and Benevolent Contributions and GA -23 7 06/01/15 Administration Special Event Funding Charges for Removal and Storage of Abandoned Items and Administrative Charges General GA -24 for Nuisance Abatement Matters and Lien 0 10/16/01 Administration Matters (Supersedes GA -24, Rev. 1 &2 and GA- 26 General Cellular Telephone — Mobile Electronic Device GA -26 1 10/14/14 Administration Stipend General GA -27 Travel Advances and Expense Reconciliations 13 10107110 Administration General GA -28 Outside Employment 2 10/15/93 Administration General GA -29 public Records Requests 7 10121113 Administration General Disclosure of EEOC Position Statement and GA -30 0 06/08/89 Administration Documentation General GA -31 Display of Flags 1 03111/08 Administration GA -32 General Service of Process and Subpoenas 0 09/13/89 Administration General False Alarm Billing, Collection, and Charge -Off GA -33 0 03/19/08 Administration Procedures Revised: 12 107/2017 Page 3 of 6 City of Delray Beach Administrative Policies Procedures INDEX - Description Alpha- Numerical POLICY NO. TYPE DESCRIPTION REV. DATE GA -34 General City Employees Doing Business with the City 1 02/23/00 Administration General Background Screening Requirements for GA -35 0 05101/00 Administration Volunteer Coaches GA -37 General Unusual Occurrences /Command Responsibility 0 05/07/91 Administration GA -38 General Hazardous Waste Management Policy 0 12/01192 Administration GA -39 General Employee Development and Training 11 12/01/14 Administration GA -40 General Car Allowance /Mileage Reimbursement 10 01/01/16 Administration GA -41 General Employee Suggestion Program 3 04/01115 Administration GA -42 General Use of Cellular Telephones and Other Mobile 4 11/14/12 Administration Electronic Devices GA -43 General Employee Incentive Award Program 2 08/17115 Administration GA -44 General Volunteer Marine Patrol Insurance Policy 5 12/22/09 Administration GA -45 General Inspection of Work Area 0 12114198 Administration GA -46 General Emergency Conditions Pay 3 10/12/15 Administration GA -47 General Use of City Logo 0 01105/04 Administration GA -48 General Language Incentive Pay 2 11114/12 Administration GA -49 General Wellness Committee 0 08/01/13 Administration GA -50 General Complete Streets Policy 0 11101/16 Administration Information Reporting Computer Hardware and /or Software IT -01 0 08/26/05 Technology Issues Information Use of Hardware, Software, and Data IT -02 0 08/26/05 Technology Resources IT -03 Information Hardware and Software Approval 0 08/26/05 Technology IT -04 Information Password Security 0 08/26105 Technology Revised: 12 /07/2017 Page 4 of 6 City of Delray Beach Administrative Policies Procedures INDEX - Description Alpha- Numerical POLICY NO. TYPE DESCRIPTION REV. DATE Information Electronic Systems and Communications Tools IT-05 1 06/17/11 Technology E -Mail, Internet IT -06 Information Accessing the City's Internet Account 1 10101/06 Technology Information Social Media Policy Regarding City- Sponsored IT -07 1 11/01/11 Technology Social Media Sites PER -02 Personnel Donation of Leave Time 10 09/02/13 PER -03 Personnel Awards /Retirement Awards 5 03/11/15 PER -04 Personnel Classification and Pay Plans 10 07/19/16 Entrance Requirements, Fire Department PER -05 Personnel 3 10/10/15 Medical Policy Against Discrimination, Harassment and PER -06 Personnel 6 10101/14 Bullying PER -07 Personnel Temporary Disability/Light Duty 2 11/14/12 PER -08 Personnel Affirmative Action Plan 2 10101/15 Alcohol and Drug Testing Program for PER -09 Personnel 1 12/12/11 Commercial Motor Vehicles Drivers CDL PER -10 Personnel Workplace Violence 5 08/08/16 PER -11 Personnel Dual Employment 0 01112/98 PER -12 Personnel Comprehensive Drug & Alcohol Abuse Policy 3 05115/16 Process: Leaving Employment with the PER -13 Personnel 1 01/01/14 City PER -14 Personnel Veterans' Preference 1 07/01/14 PER -15 Personnel Non - Tobacco Use Policy 1 04/01/16 PER -16 Personnel Sick Leave Incentive Program 1 09/15/15 Sick Leave Incentive Program Fire Shift PER -17 Personnel 1 09115/15 Em to ees Onl PER -18 Personnel Domestic Violence Leave 0 12/01/14 PER -19 Personnel Administrative Leave Policy 0 06101/16 PER -20 Personnel Recruiting, Interviewing & Onboardin 1 12/07/17 PUR -01 Purchasing Purchasing Card 1 08/01/15 PUR -02 Purchasing Vendor Master File Maintenance 2 08/01/15 Debarment or Suspension of Vendors and PUR -08 Purchasing 0 08/22/89 Contractors City of Delray Beach Purchasing Manual — PUR -15 Purchasing 0 09/01/15 2015 Bid /Performance and Payment Bond PUR -16 Purchasing 2 05/08/89 Requirements PUR -17 Purchasing Newsrack Ordinance Fine Procedures 1 12/15/89 PW -01 Public Works INo Idling Policy 0 06/09/08 Revised: 12 /07/2017 Page 5 of 6 City of Delray Beach Administrative Policies Procedures INDEX - Description Alpha- Numerical POLICY NO. TYPE DESCRIPTION REV. DATE PW-02 Public Works Fuel Delive and Prices 1 06/17/11 PW -03 Public Works City Vehicle Use 0 06103/09 PW -04 Public Works Leasing of City Vehicles 0 06/03/09 Damage to City Vehicles; Advertising on City PW -05 Public Works Vehicles; and New Vehicle Acceptance and 0 06/03/09 Registration The Issuance of "P.I.N." Numbers and PW -06 Public Works Approved Use of the Automatic Fuel System 1 06/17/11 RM -01 Risk Management Risk Management Division & Program 2 03101/16 Bodily Injury, Property Damage, and Worker's RM -02 Risk Management Compensation Claims and Litigation, 4 03/01/16 Investigation, Reporting, Administration, and Settlement Authority RM -04 Risk Management Personal Protective Equipment 0 07/16/09 RM -05 Risk Management Disposal of Totally Wrecked Vehicles 2 12120/07 RM -06 Risk Management Employee Statements Regarding City Liability 4 03/01/16 RM -07 Risk Management Theft of Employee's Personal Property 2 12/20/07 RM -08 Risk Management Transportation to Medical Facilities of Injured /III 1 12/20/07 Employees RM -09 Risk Management Drivers' Identification Cards 0 07/16/09 RM -10 Risk Management Workers' Compensation Claims Administration 5 12/01115 RM -11 Risk Management Rental Vehicles & Purchase of Rental 1 03/01/16 Insurance RM -13 Risk Management Insurance, Bonding & Indemnification 2 06/15/12 Re uirements for Contracts RM -14 Risk Management First -Aid Supplies and Distribution of 1 12/20/07 Medication UT -01 Utilities Inventory Procedures for City Water Meters 0 05/11110 Revised: 12 /07/2017 Page 6 of 6