Agenda Workshop 06-11-02 CITY COMMISSION
CITY OF DELRAY BEACH, FLORIDA
WORKSHOP - TUESDAY, JUNE 11; 2002
6:00 P.M. FIRST FLOOR CONFERENCE ROOM
DELRAY BEACH
1993
2001
The City will furnish appropriate auxiliary aids and services where necessary to afford an individual
with a disability an equal opportunity to participate in and enjoy the benefits of a service, program or
activity conducted by the City. Contact Doug Randolph at 243-7127 (voice) or 243-7199 CIT)D), 24
hours prior to the program or activity in order for the City to reasonably accommodate your request.
Adaptive listening devices are available for meetings in the Commission Chambers.
SPECIAL MEETING AGENDA
Pursuant to Section 3.07 of the Charter of the City of Delray Beach, Mayor David W. Schmidt, has
instructed me to announce a Special Meeting of the City Commission to be held for the following
purposes:
1. RESOLUTION NO. $1-02: Consider approval of Resolution No. 51-02 clarifying the
Seacrest Del-Ida special assessment district.
WORKSHOP AGENDA
1. Procedures for Quasi-Judicial Hearings
2. Proposed Resolution regarding the High-Speed Ground Transportation System
3. Review of Program Description and Performance Measures
Human Resources
City Clerk
Finance
Police
Community Development
Parks & Recreation
4. Review of RFP for Barwick Properties
5. Commission Comments
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Please be advised that if a person decides to appeal any decision made by the City Commission with
respect to any matter considered at this meeting, such person will need to ensure that a verbatim
record includes the testimony and evidence upon which the appeal is based. The City neither
provides nor prepares such record.
CITY I)F I)ELAI:IY BErlgH
CiTY ATTORNEY'S OFFICE
200 NW 1st AVENUE · DELRAY BEACH, FLORIDA 33444
TELEPHONE 561/243-7090 · FACSIMILE 561/278-4755
Writer's Direct Line: 561/243-7091
1993
MEMORANDUM
DATE: June 6, 2002
TO: City Commission /
FROM: Brian Shutt, Assistant City Attorney
SUBJECT: Clarification Resolution for Seacrest/Del-lda Special Assessment
District
The City Commission approved the preliminary assessment roll for the
SeacrestJDel-lda special assessment district on June 6, 2000. Since that time our
office has received several phone calls from residents that have attempted to sell
or refinance their home and have been required to satisfy the special assessment.
The attached resolution clarifies that no funds are due at this time and shall only
become due once the City adopts the final assessment roll and if approved will be
filed in the public records.
By copy of this memo to David Harden, our office is requesting that this item be
placed on the June 11, 2002 City Commission meeting as a special item for
approval by the City Commission. Please call if you have any questions.
Attachment
CC:
David Harden, City Manager
Barbara Garito, City Clerk
RESOLUTION NO. 51-02
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, PROVIDING FOR THE CLARIFICATION
OF RESOLUTION 45-00, (PRELIMINARY ASSESSMENT ROLL FOR THE
SEACREST/DEL-IDA SPECIAL ASSESSMENT DISTRICT) CLARIFYING
THAT RESOLUTION 45-00 DOES NOT PLACE A LIEN ON THE
PROPERTY LISTED IN THE SEACREST/DEL-IDA SPECIAL
ASSESSMENT DISTRICT, BUT IS ONLY NOTICE OF AN AMOUNT
THAT MAY BE CHARGED TO THE PROPERTY ONCE THE FINAL
ASSESSMENT ROLL IS ADOPTED; PROVIDING AN EFFECTIVE DATE.
WHEREAS, on June 6, 2000, the City Commission adopted Resolution 45-00 which
adopted the Preliminary Assessment Roll for the Seacrest/Del-Ida Special Assessment District
("District"); and
WHEREAS, Resolution 45-00 does not place a lien on the properties of the special
assessment district, it only puts the property owner and subsequent purchasers on notice that
upon completion of the construction and the adoption of a final assessment roll the property
owner will be billed for an amount equal to or less than the amount provided in Resolution 45-
00; and
WHEREAS, no property listed in Resolution in 45-00, which properties are listed on
Exhibit "A", attached hereto, is currently responsible for any payment to the City and NO
FUNDS ARE DUE to the City until such time as the City adopts a Final Assessment Roll for
the Seacrest/Del-Ida Special Assessment District.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the City Commission of the City of Delray Beach, Florida, hereby
provides that Resolution 45-00 is for notice purposes only and does not place a lien on the
properties listed on Exhibit "A", attached hereto, and that NO FUNDS ARE DUE to the City
until such time as completion of the construction and the adoption of the Final Assessment
Roll.
Section 2. That this resolution shall become effective immediately upon passage.
PASSED AND ADOPTED in regular session on the __
day of ,2002.
Mayor
ATTEST:
City Clerk
[ITY (IF I)ELAI:IY BEI:I£H
CiTY ATTORNEY'S OFFICE
T£LE~HONE 5dl/243-?090 · PAO$]~[LE
1993
DATE:
TO:
FROM:
SUBJECT:
MEMORANDUM
May 6, 2002
City Commission
Susan A. Ruby, City Attorney
Quasi-Judicial Rules
Writer's Direct Line: 561/243-7091
Attached please find a draft copy of Procedures for Quasi-Judicial Hearings for
your consideration. I will be on vacation visiting Scotland and Ireland the weeks of
May 13th through the 20th and thus not available for the workshop now
rescheduled for May 14, 2002. Please call me or Brian if you have any questions.
SAR:s~
Attachment
Cc.'
David T. Harden, City Manager
Barbara Garito, City Clerk
Paul Dorling, Planning Director
Brian Shutt, Assistant City Attorney
City of Delray Beach Procedures for Quasi-Judicial Hearinqs
1. Definitions:
Ao
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Applicant- the owner of record or his or her authorized agent.
Citizen Participants - those members of the general public other than the
City, the Applicant or other Party to the proceeding who attends a quasi-
judicial public hearing for the purpose of being heard on a particular
application.
Ex Parte - communications, oral or written, between members serving on
the board or commission and the public, other than those made on the
record at the hearing.
Party - the owner of property located within 500 feet of the property that is
the subject of the application which meets the additional requirements set
forth in Section 3.B below.
Quasi-Judicial Proceedings - are proceedings where existing policies
and regulations are applied to a specific property. Examples are site
specific rezonings, conditional use approvals, site plan approvals, waivers
and variances, plat approvals, certificates of appropriateness, historic
designations, but not land use amendments or amendments to the
comprehensive plan and not generally, amendments to the Land
Development Regulations.
Relevant Evidence - relevant evidence is evidence that either
strengthens or weakens the application by supporting or disapproving
factual assertions related to the application.
m
General Procedures for City Commission Consent Items
Consent Aqenda Items. Applications before the City Commission for plat
approval, variances or waivers may be placed on the consent agenda if
the applicant signs a statement that the applicant concurs with the staff
recommendation.
Bo
Removal from Consent Aqenda. The applicant, any Commissioner or
any member of the public may request that an application for approval of a
plat, waiver or variance be removed from the City Commission consent
agenda. If removed, the application will be placed on the next City
Commission meeting for a quasi-judicial hearing or if the applicant
consents, the hearing may take place at the meeting the application was
removed from the consent agenda.
General Processinq for Hearinqs
A. File~Inspection.
(1)
Establishinq the File. The Planning and Zoning Department shall
establish a project file. All written communications shall be sent to
the Planning and Zoning Department. A project file will be
maintained in the Planning and Zoning Department.
(2)
Contents of the File. The project file will contain all written
communications that are sent to the Planning and Zoning
Department prior to the hearing. The project file will include, but not
be limited to, all staff reports, pertinent sections of the Land
Development Regulations and Comprehensive Plan. The file will
contain curriculum vitae(s), and all other pertinent drawings and
documents.
(3)
Index. The Planning and Zoning Department staff will provide the
City Clerk or Board clerk with an Index to the project file at the
Hearing.
(4)
Supplementation of the File. The City Clerk or Board clerk will
supplement the file with all documents submitted at the hearing.
(5)
File for Inspection. The project file will be made available upon
request for public inspection.
(6)
File Placed into the Record. The Planning and Zoning staff
member making the presentation shall place the file into the record
at the hearing.
B. Party Status
Party Status - Written Requests; Timeframe. In order to obtain
status as a party, the owner of property located within 500 feet of
the subject property must make a written request which is received
by the Planning and Zoning department three or more business
days prior to the hearing meeting the requirements of 3B(2) below..
(2)
Contents of Request. The written request shall outline the affect
of the application on the owner's property. To obtain Party status,
the owner must describe the affect of the application on owner's
property that is different from the affect on the public as a whole.
The City Attorney's Office will advise as to whether sufficient facts
have been alleged to achieve Party status and shall notify the
person requesting Party status of the City Attorney's opinion as to
the adequacy of the request. Ultimate decisions as to Party status
shall be made by the City Commission or the Board. The decision
to confer Party status at the hearing before the City Commission or
a Board shall not be seen as a waiver of either the Board's or the
City Commissioner's right to contest the standing of any Party in
court.
Time Limits
Staff Time Limits. The City Staff shall have up to 20 minutes
(including the presentation of witnesses and expert witnesses) to
present the city's case.
(2)
Applicant Time Limits. The Applicant shall have up to 20 minutes
(including the presentation of witnesses and expert witnesses) to
present the Applicants case.
(3)
Party Time Limits. A Party may have up to 20 minutes (including
the presentation of witnesses and expert witnesses).
(4)
Citizen Participants in General. Citizen participants not
represented by a representative speaker shall have 3 minutes to
speak.
(5)
Participants with a Representative. Speakers representing a
group of six (6) or more interested citizens in attendance at the
meeting shall have five (5) minutes to speak as long as those being
represented identify themselves and yield their time to the
representative at the meeting.
(6)
Representing an Orqanization. Speakers representing an
organization that is comprised of interested citizens shall have five
(5) minutes to speak.
(7) Extension of Time by the Commission or Board. The'
Commission or the Board
for presentations.
may, at their discretion, extend the time
Conduct of the Hearinq.
Swearinc~ in of Witnesses. All witnesses, parties, the applicant, citizen
participants and their representatives and City staff who plan to speak at
the hearing shall collectively be sworn at the beginning of the hearing by
the City Clerk, the City Clerk's designee or the Board clerk.
Do
Disclosure of Ex Parte Communications. The Commission or Board
shall disclose any ex parte communications and disclose whether any
member physically inspected the property. To the extent possible, the
Commissioner or Board member shall identify with whom the
communication took place, summarize the substance of the
communication and the date of the site visit, if any. The Commissioners or
Board members shall give the City Clerk, his or her designee, or Board
clerk, any written ex parte communications they have received that are not
already included in the project file. ' :~' '?
Presentation of the Case.
1. The City Staff shall present its case.
2. The Applicant shall present its case.
3. Parties may present their case.
4. Citizen participants or their representatives may speak for or
against the application.
Cross-Examination will occur after the presentation of all witnesses,
and the manner and the conduct of cross examination shall be as
provided in these rules.
The City staff, the Applicant, and Parties may have two minutes
each for rebuttal
The Commission or Board may ask questions at any time during
the proceeding.
o
The Commission or Board will commence deliberations and render
a decision.
Basis of Decision. All decisions shall be based on the evidence
presented at the hearing on the case, which shall include the staff file,
testimony presented, and other evidence presented. Strict rules of
evidence shall not apply but evidence must be relevant to the issues
before the Commission or the Board.
5. Cross-examination.
Persons to be Cross Examined. The City staff, the Applicant, Parties,
and Citizen Participants are subject to cross-examination as set forth
herein.
4
B. Cross Examination Guidelines.
Citizen Participants are subject to cross examination by the Mayor
or Board Chair only. If the Staff, the Applicant or Parties desire to
have the Mayor or Board Chair cross examine a Citizen Participant,
they shall present written cross examination questions for Citizen
Participants to the Mayor or Board Chairman prior to the
commencement of cross examination of all witnesses. The Mayor
shall first ask the cross examination questions submitted by Staff,
then the Applicant, and finally the Parties based on who submitted
the request and became a party first. The Staff, Applicant and any
Parties' cross examination through the Mayor or Board Chairs is
limited to two (2) minutes each.
Only the City staff, the Applicant, or a Party may cross-examine
non-Citizen Participant witnesses.
Cross-examination by City Staff, the Applicant, or a Party shall be
limited to two (2) minutes per witness each.
The Commission or Board is not limited to two minutes and may
ask questions of anyone who testifies at any time during the
proceedings.
Relevancy. All relevant evidence shall be accepted.
Scope. The scope of the cross-examination shall be limited to the facts
alleged by the person testifying in relation to the application.
Good Faith Questions. The cross-examination shall not be designed to
merely harass, intimidate or embarrass the person testifying.
Power to Halt Cross Examination. The Mayor or Board Chairperson
shall determine whether the question and evidence is relevant and the
proper scope of cross-examination. The Mayor or Board Chairperson may
defer to the City Attorney (or Assistant City Attorney) to determine the
relevancy of the question and the evidence and the proper scope of the
cross-examination. The person conducting the cross-examination may be
stopped from pursuing a line of questioning if the questioning is on an
issue that is not relevant or the scope of proper cross examination is
exceeded, or the cross-examination is conducted in a manner that is
designed to harass, intimidate or embarrass the person being cross-
examined. If a person conducting the cross examination continues to
pursue improper lines of questioning, the Mayor or Board Chairman may
halt the cross examination.
6. Applicability.
These rules only apply to proceedings and hearings that are quasi-judicial in
nature. These rules are applicable to the City Commission and any other Board
that does not have specific rules for the conduct of quasi-judicial proceedings.
Burt Aaronson
County Commissioner, District 5
Board of County Commissioners
May, 2002
As a County Commissioner and member of the Metropolitan Planning Organization
(MPO), I am asking your assistance in helping to repeal the High-Speed Ground
Transportation System provision of the Florida Constitution. A petition drive has been
initiated to place a referendum on this November's'ballot that proposes an amendment to the
State Constitution to repeal the provision that requires the development and operation of a
high-speed ground transportation system in the state. The repeal will enable the State
Legislature to decide whether this makes sense for Florida after consideration of relevant data
concerning costs, revenue and fiscal status' of the State. 'We are not alone in our thinking that
the people should have the right to vote again. The Florida Chamber of Commerce. recently
conducted an internet poll of its membership that asked, if voters should have the chance to
repeal the amendment. Nearly 400 responses w~ere received. By a ratio of 4-1, the members
voted yes.
This petition drive resulted in the Palm Beach County Commission and the MPO
adopting resolutions supporting the repeal. I have enclosed copies of the resolutions and the
petition for your information. I would urge you to adopt a similar resolution showing your
County's support of the repeal.
It is no exaggeration to say that this is the biggest boondoggle in Florida history: This
is a bad idea that will be a huge fiasco. Countless voters have told me flint' they didn't realize
that this will cost billions ,- billions that are currently funding essential programs that affect the
quality of life for all of us. ' The citizens of.Florida deserve the right to vote again. Help me
get them that chance.
Sincerely,
BURT AARONSON:~
County Commissioner
District 5
~ prlnted on recycled paper
"An Equal Opportunity Affirmative Action Employer"
301 N. Olive Avenue West Palm Beach, Florida 33401 (561) 355-2205 Fax: (561) 355-3990
345 S. Congress Avenue Delray Beach, Florida 33445 (561) 276-1310
RESOLUTION MPG 3-01
A RESOLUTION OF THE PALM BEACH METROPOLITAN PLANNING
ORGANIZATION OPPOSING THE CONSTRUCTION AND
OPERATION OF A STATEWIDE HIGH SPEED RAIL SYSTEM.
WHEREAS, an amendment to Article X, Section ! 9 of the Constitution of the State of
Florida provides for thc financing, design, construction, and operation ora high speed rail by thc State
of Florida; and
WHEREAS, the Constitutional Amendment does not address the cost cfa high speed rail
system or the source of funding for such a system; and
WHEREAS, it has been estimated that a high speed rail could potentially cost the taxpayers
oftbe State of Florida billions of dollars; and
WHEREAS, the necessity and merits of the construction o fa high speed rail are issues that
should be reviewed and determined by the Legislature of the State of Florida; and
WHEREAS, the Constitution of the State of Florida is intended to define the basic structure
of government, the powers and duties of its officers and agencies, and to protect certain basic rights of
the people ofthe State of Florida; and
WHEREAS, the Constitution &the State of Florida is a fundamental document that should
not address policy issues more appropriately decided by the Legislature or to accommodate special
interests.
NOW THEREFORE, BE IT RESOLVED BY THE PALM BEACH METROPOLITAN
PLANNING ORGANIZATION THAT:
The Metropolitan Planning Organization hereby opposes the construction and operation
cfa statewide high speed rail system.
The foregoing Resolution was offered by Co~n. Bur~c /~aronson who moved its adoption.
The motion was seconded byCcmn, Ha_r~ 13rando. rd~uro , and upon being put to a vote, the
motion passed. The Chairman thereupon declared the Resolution duly adopted this 1 q~-h day of
,200 I.
PALM BEACH METROPOLITAN PLANNING
ORGANIZATION
By:
Executi~ Scc'rctary
Ais~tant County A'ttbl~'cy ---- v
RESOLUTION NO. R.2002-0827
A RESOLUTION OF THE BOARD OF COUNTY
'COMMISSIONERS OF PALM BEACH COUNTY,
FLORIDA, SUPPORTING AN AMENDMENT TO THE
STATE CONSTITUTION TO REPEAL THE PROVISION
THAT REQUIRES THE DEVELOPMENT AND
OPERATION OF A STATEWIDE HIGH SPEED RAIL
SYSTEM.
WHEREAS, an amendment to Article X, Section 19 of the Constitution of the
State of Florida was approved on November 7, 2000 for the financing, design,
construction, and operation of a high speed rail by the State of Florida; and
WHEREAS, it has been estimated that a high speed rail could potentially cost the
taxpayers of the State of Florida billions of dollars; and
WHEREAS, the Constitution of the State of Florida is intended to define the basic
structure of government, the powers and duties of its officers and agencies, and to
' protect certain basic dghts of the people of the State of Florida; and
WHEREAS, the necessity and medts of the construction of a high speed rail are
· issues that should be reviewed and determined by the Legislature of the State of
Florida.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF PALM BEACH COUNTY, FLORIDA, that:
The Board of County Commissioners of Palm Beach County, Florida hereby
supports an amendment to the State Constitution to repeal the provision that requires
the development and operation of a statewide high speed rail system.
The foregoing resolution was offered by Commissioner Masilotti who
moved its adoption. The motion was seconded by Commissioner Aaronson
and upon being put to a vote, the vote was passed as follows:
WARREN H. NEWELL, CHAIRMAN
CAROL A. ROBERTS, VICE CHAIR
KAREN T. MARCUS
MARY McCARTY
BURT AARONSON
TONY MASILOTTI
ADDLE L. GREENE
- Aye ,/
- Aye
- Aye
- Aye
- Aye
- Aye
- Aye
The Chair thereupon declared the resolution duly passed and adopted this
day of May ,2002.
PALM BEACH COUNTY, FLORIDA, BY ITS BOARD OF
COUNTY COMMISSIONERS
Dorothy H. Wilken, Clerk
Deputy Clerk
APPROVED AS TO FORM AND
LE G/:JrL--~JJ~ F I C I E N CY
-C°unty A~,,g~rne~'
Constitutional Amendment Petition Form
Ballot Title:
Florida's Amendment to Repeal the Provision That Requires High-Speed Ground
Transportation
I am a registered voter of Florida and hereby petition the Secretary of State to place the
following amendment to the Florida Constitution on the ballot in the general election:-
Article 10, Section 19, Florida Constitution, is amended to read:
HIGH-SPEED GROUND TRANSPORTATION SYSTEM. -- Proposing an amendment
to the State Constitution to repeal the provision that requires the development and
operation ora high-speed ground transportation system in the state.
Ballot Summary
Proposes an amendment to the State Constitution to repeal the provision that mandates
the development and operation of a high-speed ground transportation system in the State.
This will leave decisions concerning State transportation systems to the State Legislature.
Name:
Please print name as it appears on voter I.D. card
Street Address:
City: Zip: County:
Is this a change of address for voter registration?
YES NO
Voter Registration Number:
_(Or) Date of Birth:
Date Signed: x
Paid Political Advertisement by
Derail Thc Bullet Train
Signature of Registered Voter
For Office Use Only:
Serial Number:
Dale Approved:
A person who knowingly signs a petition for an issue more than one time commits a misdemeanor of'Ire firsl degree, pmfishable as
~ovided in s.775.082 or s.775.083. Section 104.185, Fla.
ftturlev~a dell~hia, f~ct
MelTIO
To{
City Commission
David Harden ~
June 6, 2002
Budget Program Descriptions and Performance Measures
Before we get into reviewing budget costs this year, I think we would be well served to review
the Program Descriptions and Performance Measures for our various programs. I have
scheduled half of our programs for this work session and plan to schedule the other half for
the July work session.
I recommend reviewing the Program Descriptions using Lyle's questions that we didn't get to
last week:
Is it part of our core business?
Is it an essential service?
Is it critical to sustainability?
Is it non-essential?
With regard to the Performance Measures, I would like to know whether we are measuring
the things you and our residents are interested in.
Program:
Public Information
City of Delray Beach, Florida
2002-03 Proposed Budget
Public Information researches, writes, edits, publishes and distributes a citizen newsletter and an employee newsletter;
administers the employee Service Award Program and coordinates quarterly award ceremonies; maintains a centralized
volunteer bank to be utilized by all departments; disseminates press releases, public service announcements, flyers,
brochures and community information packets; responds to public information and media inquiries; coordinates
production of print advertisements and promotional videos as needed; serves as liaison with Palm Beach County Film
Commission; oversees or assists with events, programs and other promotional activities as assigned by Commission or
Administration, as well as Risograph training/printing.
Performance Measures
2001 2002 2003
Actual Actual Projected
Goal: To promote a positive atmosphere, both internally and externally, by keeping citizens and employees informed
about City activities and recognizing employees for their work and dedication.
Objective: Communicate information to the citizens and employees of the City by publishing monthly newsletters
and preparing and distributing press releases and public service announcements within 24 hours of request.
Citizen newsletters
Employee newsletters
Employee benefits articles published
Press releases and public service announcements
12 12 12
12 12 12
10 12 12
30 35 35
Objective: Promote positive relations with citizens through various special events and with employees by
providing a quarterly program that recognizes employees for their years of continuous service and by holding an
annual picnic for employees.
Quarterly Service Award Program
Plan and assist in conducting Special Events
4 4 4
14 14 14
lObjective: To provide potential cost savings for City departments through utilization of the risograph machine!
!
and citizen volunteers.
Number of trained risograph users
Citizen volunteer pool
15 9 10
12 13 14
IObjective: To facilitate the growth of motion picture and television production in the City by coordinating the!
1
permitting of local productions with the county.
l
Number of permits issued
40 35 35
Staffing Levels
Staff Assistant/Publications Editor
00-01 01-02 02-03
I 1 1
14
' Program:
City Attorney
City of Delray Beach, Florida
2002-03 Proposed Budget
The City Attorney is appointed by the City Commission to serve as the City's chief legal counsel. It is the goal of this
office to provide competent legal advice and counsel to City officials and administration in a timely manner and
zealously represent the City's interest and positions in negotiations and litigation while minimizing the cost of such
services to the City.
2001 2002 2003
Performance Measures Actual Actual Projected
Goal: To provide competent legal advice and counsel in a timely manner to City officials and administration.
Objective: To provide legal advice through attendance at meetings and workshops and by responding to alii
inquiries in a timely manner.
I
Return of phone calls within 24 hours
Written responses to internal inquiries within 10 days
Commission meetings and workshops
Code Enforcement Board meetings
Attend additional board meetings as needed
99% 99% 99%
99% 99% 99%
36 36 36
24 24 24
100% 100% 100%
I
Objective: To review, draft and negotiate contracts and agreements between the City and other entities or personsI
in a timely manner.
I
Average review of contracts within 3 days
All agenda items included in Friday packets
(except for true emergencies)
99% 99% 99%
100% 100% 100%
Staffing Levels
City Attorney
Assistant City Attorney II
Assistant City Attorney I
Paralegal/Legal Secretary
Legal Secretary II
00-01 01-02 02-03
1 1 1
1 1 1
1 1 1
1 1 1
6 6 6
18
City of Delray Beach, Florida
2002-03 Proposed Budget
'Program:
Human Resources
Human Resources administers a comprehensive personnel program (which includes recruitment, selection, wage and
salary administration, classification, employee relations and a staff development training program for city employees).
The department advises and counsels City employees on personnel matters. Departmental staff are responsible for
general personnel administration, staff and program development, and employment applications; collective bargaining
with the three employee unions; and the administration of the Civil Service System.
Performance Measures
Goal: To develop and maintain effective, positive employee relations.
2001 2002 2003
Actual Projected Projected
Objective: (1) To provide for the general administration of the personnel policies and employee relationsI
activities of the City including adherence to the Americans with Disabilities Act and (2) annual employee UnitedI
Way Campaign.
I
ADA Committee Meetings
Labor/Management Committee Programs
Secure labor agreements with bargaining units
Annual employee giving campaign
4 4 4
24 24 24
2 2 1
1 1 I
Objective: (1) To assist City departmental management personnel in preparing and presenting grant applications
and (2) monitor staff openings in order to continue compliance with annual federal EEOC and bi-monthly State
Department of Labor reporting.
Assist in grant applications 4
Dept. of Labor & Employment Security Report (bi-monthly) 6
New Hires (full time) 140
Terminations (full time) 122
2 2
6 6
73 56
107 61
Goal: To develop and maintain organizational productivity and employee effectiveness.
Objective: (1) To provide monthly cost effective training programs for employees; (2) coordinate and oversee the
employee suggestion award program and (3) annual employee health fair.
Employee Training Sessions
Students (count duplicated)
Student Hours
Employee suggestions reviewed
Employee Health Fair
70 72 75
907 750 850
2,235 2,000 2,100
15 4 9
1 1 1
Objective: City of Delray Beach Administrative Policies and Procedures, Personnel Policies and Civil Service
Rules and Regulations revisions completed within 30 days after notification of any legislative changes affecting
existing policy wording or administration ora policy.
Revise and codify changes to the City of Delray Beach
Administrative Policies & Procedures
Personnel Policies
Civil Service Rules and Regulations
% completed within 30 days of notification
Staffing Levels
Human Resources Director
Human Resources Administrator
Human Resources Assistant (2)
Staff Assistant II
Training and Development Manager
3 2 2
1 1 2
0 1 1
95% 95% 95%
00-01 01-02 02-03
I 1 1
I 1 1
! 2 2
1 0 0
5 5 5
22¸
Program:
City Clerk
City of Delray Beach, Florida
2002-03 Proposed Budget
The City Clerk's Office is responsible for the maintenance of all official records in compliance with state regulations.
Serves as secretariat for the City Commission through the preparation of agenda documents as well as taking and
transcribing minutes of proceedings. Provides support to advisory boards and committees, including applicant tracking,
monitoring appointments and rotation sequence. Issues residency cards and responds to public records and general
information requests. Coordinates municipal elections, as well as employee elections for the Civil Service Board.
Prepares and maintains proclamations, ordinances and resolutions. Maintains the Code of Ordinances. Oversees and
implements the City's records management program in accordance with State requirements.
2001 2002 2003
Performance Measures Actual Actual Projected
Goal: To provide for and ensure the accurate and unbiased compilation and maintenance of the legislative history of the
official actions and documents of the City of Delray Beach.
Objective: (1) To compile and distribute all agenda documents for City Commission meetings, special meetings
and advisory boards, (2) to attend meetings and transcribe accurate, unbiased minutes of proceedings in accordance
with established procedures and time frames and (3) prepare applications for advisory board appointments.
Prepare agendas and attend Commission meetings 39
Prepare Commission minutes within 2 weeks 85%
Prepare agendas/minutes & attend Advisory Board meetings 25
Prepare applications for Advisory Board appointments 300
Advisory Board appointments 54
38 40
97% 95%
31 36
325 325
70 55
Objective: (1) To insure accurate execution of all City contracts and documents within one week from date of]
approval, (2) provide for timely publication of legal notices per statutory and code requirements and (3) maintain
State standards in the Records Management Facility for retention and destruction of public records.
Execute contracts/documents within I week of approval
Legal notices published
Receipt and destruction of public records (cubic feet)
90% 90% 90%
123 125 130
1,047 1,199 1,300
Goal: To serve as a principal contact for citizen inquiries and inform the residents of the actions of the City using the
most current means and methods.
[ Objective: Provide effective and courteous customer service within targeted response times; walk-ins-immediate; [
telephone inquiries within 24 hours; written requests within 2 to 3 days.
Residency cards issued
Vehicle registrations/tags/undercover/auctioned
Liens searched/recorded/released
*Includes Pineapple Grove, Seacrest/Del Ida and Royal Palm Blvd. Assessments
2,365 2,500 2,600
131 140 145
2,006 3,400* 3,000
Staffing Levels
City Clerk
Deputy City Clerk
Executive Assistant
Administrative Assistant
Records Management Assistant
Office Assistant II
00-01 01-02 02-03
1 I 1
I 1 1
2 2 2
2 2 2
I I 1
8 8 8
26
'Program:
Financial Administration
City of Delray Beach, Florida
2002-03 Proposed Budget
Financial Administration is responsible for overseeing the financial operations of the City which include: Accounts
Payable, Accounts Receivable, Audits, Budget, Capital Project Accounting, Cash Management, Collections, Debt
Administration, Financial Analysis, Financial Reporting and Accounting, Fixed Asset Reporting, Payroll, Pension and
Deferred Compensation Administration and Revenue Forecasting and Monitoring.
2001 2002 2003
Performance Measures Actual Actual Projected
Goal: To maintain on-line (current), monthly, and annual reports to monitor actual revenues and expenditures of the
City in comparison to approved budgets and report on actions taken to provide acceptable financial results.
Objective: Process accurate financial transactions, reports, analyses and customer assistance in a timely manner[
as prescribed by Federal, State and local laws.
l
Complete month-end closing within four working days*
Issue financial reports within 6 days of closing
Process payroll/pension transactions within prescribed
pay period
Provide retirees with prescribed reports within required
time period
*Note: Year-end closing cannot be done within this timeframe.
92% 92% 92%
100% 100% 100%
100% 100% 100%
100% 100% 100%
Goal: Monitor policy compliance by conducting internal audits of the City's operations, and schedule training in
various procedures.
Objective: Conduct at least 5 internal audits and 2 training sessions by September 2003.
Conduct Internal Audits of City Operations 4 4 5
Training sessions conducted 1 I 2
Goal: To maintain payable and payroll processes and procedures in accordance with Federal, State, and local
guidelines.
[Objective: To ensure timely and accurate issuance of all vendor checks and bi-weekly payroll disbursements.
Accounts payable checks issued
% issued within 30 days of receipt of invoice
Paychecks/Direct Deposit available by Friday 8:00am
17,885 17,450 17,500
95% 79% 90%
100% 100% 100%
Staffing Levels
Director of Finance
Assistant Finance Director
Budget Administrator
Treasurer
Accountant II
Administrative Manager
Budget Analyst
Accountant I
Accounting Assistant
Accounting Clerk Senior
Payroll Administrator
Administrative Assistant
Staff Assistant II
00-01 01-02 02-03
1 I 1
1 1 1
1 I 1
1 1 1
2 2 3
1 1 1
0 0 1
I 1 0
2 2 2
2 2 2
I I 1
1 1 1
15 15 16
32
City of Delray Beach, Florida
2002-03 Proposed Budget
'Program: Purchasing
The Purchasing Division program includes two functions, procurement and warehouse. The procurement function
serves other departments by obtaining prices and quotes, processing purchase orders from electronic requisitions; and
preparing formal bid packages, including advertising, bid opening, evaluation, agenda preparation and post award
notification for contracts over fifteen thousand dollars. Bids are provided on line using Demand Star web site which
includes application forms and on-line bidding.
The Warehouse stocks commonly used general operating supplies and materials. It is the responsibility of the
warehouse to reorder and stock these items, make any necessary deliveries of in-stock items to departments and conduct
physical inventories. The Warehouse also holds an annual auction of surplus property.
Performance Measures
2001 2002 2003
Actual Actual Projected
Goal: To ensure compliance with purchasing processes and procedures in accordance with Federal, State, and local
guidelines in order to provide for the efficient and cost-effective ordering by departments.
Objective: (1) Utilize competitive bid procedures to process bids from initial department request through CityI
Commission award in compliance with City Code, State Statute and Administrative Policy and (2) processI
requisitions under $15,000 into purchase orders in a timely manner.
I
Process formal bids
% advertised within 45 days of dept. request
Requisitions processed within 24 hours
Renew/re-bid term contracts prior to expiration
40 50 50
90% 90% 90%
85% 90% 90%
90% 95% 95%
lObjective: (1) Operate a cost effective warehouse of general operating supplies utilizing quantity discounts fromI
1
annual contracts and (2) maintain only those frequently used items in warehouse stock.
l
Conduct quarterly review and delete non-essential or
obsolete supplies from inventory and return to vendor.
Stock turnover ratio
50% 50% 50%
4.00 5.00 5.00
lObjective:(1) Provide intensive training to all Departments for procurement of goods and services utilizing the/
1
requisition on the Purchasing Inventory side of the AS400 Software, and use of the Purchasing Credit Card.
Conduct in depth training to all departments in conjunction
with Finance twice a year.
100% 100% 100%
Staffing Levels 00-01 01-02 02-03
Purchasing Supervisor 1 1 1
Purchasing Assistant 2 2 2
Buyer _1 _1 1
4 4 4
34
'Program:
Police Department Administrative Services
City of Delray Beach, Florida
2002-03 Proposed Budget
The Administrative Services Division is responsible for training and recruiting; building maintenance, to include the
range and District Substations; monitoring divisional expenditures during the fiscal year; development and submission of
the Department's annual budget; short and long term planning for the Department; research and development of new
police equipment, writing and submitting Department grant applications; and overseeing compliance by contractors and
vendors in support of the Department's law enforcement mission. To provide the necessary leadership and direction for
the Department to obtain the goals and objectives as stated in the Department's Mission Statement.
Performance Measures
2001 2002 2003
Actual Actual Projected
Goal: To provide leadership, guidance, vision and promotional opportunities for all employees and to provide
additional training in Community Policing tools, basic officer skills and problem-oriented policing, within available
funding levels. To produce professional and effective police services.
Objective: (1) Refine the educational requirements for entry level police officers and for promotion through the
rank of Captain; and present a modified recommendation by September 2003, based on the current needs andI
requirements of the Department. (2) Continue the development of the comprehensive in-service training plans for
both sworn and non-sworn members of the Department.
Annual oral promotional testing (sworn employees)
Manage Department within budget
Total training hours (sworn/non-sworn employees)
# of employees attending training
25 25 20
99% 100% 100%
695 750 650
149 150 150
Goal: To continue to recruit minority and protected-class individuals as police officer candidates to better mirror the
community demographics, until a satisfactory level is attained. This will be accomplished through the use of college job
fairs, advertising and referrals.
I
Objective: Continue to refine the plan for the recruitment of all protected-class candidates for employment with ]
the Department, in both sworn and non-sworn positions, through September 2003.
I
New recruits 11 35 10
Protected-class recruits 3 10 5
Staffing Levels
Police Chief
Police Major
Police Lieutenant (Internal Affairs)
Police Officer (Training & Recruiting)
Legal Advisor
Legal Secretary
Administrative Services Director
Police Planner
Executive Assistant
Administrative Assistant
Building Maintenance Worker
StaffAssistant II
00-01 01-02 02-03
1 1 1
1 1 1
I I 1
2 2 1
1 I 1
1 I 1
1 1 1
1 I 1
1 1 1
3 3 3
1 1 1
14 14 14
68
City of Delray Beach, Florida
2002-03 Proposed Budget
'Program:
Support Services
This division provides communications (dispatch), computer systems management, police information services, records,
media relations, crime prevention programs, community relations, drug and gang prevention programs and the
coordination of all department volunteer services. Communications answers all incoming calls on the non-emergency
and E911 lines for Delray Beach and Gulf Stream and Fire calls for Highland Beach. Calls are dispatched for police,
fire-rescue, and pre-arrival first-aid instructions are provided through an Emergency Medical Dispatch (EMD) program.
Systems Management provides support for the department's computer hardware/software. Police Information Service,
provides data entry for all crime, non-crime, accident and other reports; compiles Uniform Crime Reports, administers
and invoices alarm violators, administers and collects unpaid parking tickets, and is responsible for all forms generated
by the Department. The Records Unit stores and maintains all police reports in accordance with Florida Public Records
Laws. Community Relations encompasses all crime, drug and gang prevention programs, press releases and community
relation's activities. This division also oversees all agency volunteer programs.
2001 2002 2003
Performance Measures Actual Actual Projected
Goal: To provide professional communication services to our police personnel and outside customers who phone for
assistance.
Objective: Become functionally efficient with the 800 MHz radio technologies while providing excellent
customer service through training and inspection.
Communications attrition
Communications training hours
Average hours of training per communications specialist
Monitor calls per month for quality
4.76% 10% 8.3%
146 450 384
6.95 15 16
N/A N/A 20
Goal: Automate programs to enhance the efficiency and productivity of employees.
Objective: (1) Fully automate billing of parking tickets. (2) Implement and train officers in computer field
reporting software to produce a more uniformed, legible, and professional police report.
Parking Ticket Automated Billing 12% 75% 100%
Percentage of officers utilizing Omni-Form Reports 90% 100% 100%
Goal: To enhance police ties with the community we serve.
I Objective: (1) Teach students about valuable character traits. (2) Continue patrolling neighborhoods with
volunteers.
Training students to embrace good character traits in the 426 725 170*
Community (*Method changed from "students" to "instructor man-hours ")
Number of neighborhoods patrolled by volunteers 19 18 18
Staffing Levels
Director of Support Services (Police Captain)
Assistant Director of Support Services
Communications Manager
Police Officer (Community Relations & Crime Prevention)
Police Officer (Volunteer Coordinator)
Technical Support Specialist
Communications Supervisor
Call Taker
Communications Specialist
PINS Supervisor
Police Information Specialist (5 Data Entry)
Police Information Specialist, Sr.
FTEs
00-01 01-02 02-03
I 1 1
1 1 1
I 1 1
1 I 1
I I 1
I I 1
4 4 4
2 2 2
17 17 17
2 2 2
14 14 14
1 1 1
3.}8 3.38 3.38
49.38 49.38 49.38
70
City of Delray Beach, Florida
2002-03 Proposed Budget
'Program: Investigation and Special Operations
The Investigation Division's primary function is to follow up on criminal cases, identify and arrest those who are
responsible for committing crimes. The division is composed of two sections; Criminal Investigation Section (C.I.S)
and Vice, Intelligence and Narcotics (V.I.N.). The Criminal Investigation Section is composed of six units. Three units
investigate crime in their specialty area: Crimes Against Persons, Crimes Against Property, and Juvenile Crimes. The
remaining three units, Crime Scene, Crime Analysis and Evidence, work to support the Division and the entire
Department. Crime Scene gathers evidence and processes it for criminal prosecution. The Evidence unit receives and
stores property and evidence for court and safekeeping; The Vice, Intelligence and Narcotics Section investigates
narcotics trafficking and other illicit drug operations on a long term basis and handles street level drug transactions,
gambling and prostitution with its tactical unit. The V.I.N. Section also participates in the DEA task force concentrating
on all levels of city, county and state drug enforcement. The Juvenile unit maintains the Check All Troubled Children's
Homes (C.A.T.C.H.). The program works directly with probation officers insuring that juveniles placed on probation
follow their court appointed guidelines. The Special Operations Unit is responsible for the administration of all-special
events, canine operations, dive team, SWAT team, crossing guards, coordination of off-duty work and traffic
enforcement functions occurring in the City.
2001 2002 2003
Performance Measures Actual Actual Projected
Goal: To follow up on criminal cases and identify and arrest those persons who are responsible for committing crimes
in order to make Delray Beach a safer place for residents and visitors.
IObjective: for within 24 hours of their in the Criminal
Assign
cases
investigative
follow-up
receipt
Investigation
Section through the use of criminal solvability factors and maintain 30% clearance rate of index crimes.
Assign cases within 24 hours 100% 100% 100%
Clearance rate of index crimes 33% 30% 30%
Objective: To utilize video equipment at all major crime scenes to provide additional forensic evidence for more
successful prosecutions and destroy all narcotics seized as evidence within 90 days of final court dispositions.
Video all Major Crime Scenes 100% 100% 100%
Drugs destroyed within 90 days of final court 100% 100% 100%
Objective: (l) To maintain the CATCH Program and to ensure that juvenile offenders put on probation are
accountable for the terms of their probation. (2) To identify the top l0 criminal offenders in the city, targeting these
offenders for prosecution.
Number of participants in Juvenile CATCH Program 110 79 85
Repeat criminal offenders targeted for prosecution 18 16 14
Staffing Levels
Police Captain
Police Lieutenant
Police Sergeant
Police Officer
Crime Scene Specialist
Crime Analyst
Evidence Custodian
Evidence Custodian Assistant
Administrative Assistant
Staff Assistant II
Juvenile Affairs Supervisor
Community Service Specialist
FTEs (Crossing Guards)
00-01 01-02 02-03
I 1 1
3 3 3
4 4 4
28 28 28
5 5 5
I 1 2
I 1 1
1 1 1
3 4 4
I 0 0
1 1 1
I 1 1
5.._~7 4.___~9 4.~9
55.7 54.9 55.9
72
City of Delray Beach, Florida
2002-03 Proposed Budget
' Program:
Community Policing District I (North)
Community Patrol combines Police Patrol and Community Policing efforts. This allows for citywide coverage,
encompassing the responsibilities and duties of traditional policing along with community policing. The city is divided
into 3 districts with District I having 3 beats. The personnel work in each district for a minimum of 1 year to increase
accountability and service to the community that they serve. This empowers the community to take charge and address
problems common to their neighborhoods. The officers act as a conduit to the neighborhood serving as a channel for
any complaints about their assigned beat. Problem Oriented Policing is the main tool used to attack problems. This
technique allows officers to use the SARA Model for identifying and analyzing problems that are protracted and
continual.
Performance Measures
2001 2002 2003
Actual Actual Projected
Goal: Assist citizens in establishing Homeowners Associations within their communities and provide support for their
continued success.
Objective: (1)To establish HOA meetings on a rotating basis to allow the beat officers to interact with the
an Adopt-A-Neighborhood/Homeowners Association (HOA) in all 3 beats in District
Il and (2) attend all existing
I communities.
Adopt-A-Neighborhood projects
Organize Neighborhood Associations
Active Homeowners Associations
Attend Association meetings
1 2 1
1 2 1
13 17 18
90% 100% 90%
Goal: Coordinate all resources, including local school administration and homeowners associations, in developing a
plan to address juvenile problems as they surface with immediate responses to identified needs.
[Objective: To deter gangs and gang violence by monitoring the number of truants in District I schools. ]
It should be noted that Atlantic High School reduced enrollment by 300 students for the 2001/2002 school year.
Number of Truants for the school year. 43 45 45
At the Principal's request, over 100 Atlantic High School truants were returned to the school as part ofa first time offender program
instead of the TIP center.
Goal: To increase the public's awareness regarding responsible operation of motor vehicles. With selective traffic
enforcements as deemed required by citizen complaints.
Objective: To initiate weekly selective traffic enforcement in areas where data indicates a need and inI
1
neighborhoods where citizens have made complaints in order to educate drivers to comply with state statutes.
Traffic Selective Enforcements
A combination of district one personnel and the traffic task force.
950 450 550
Staffing Levels 00-01 01-02 02-03
Police Captain I 1 1
Police Lieutenant 2 2 2
Police Sergeant 4 4 4
Police Officer 29 28 28
Community Service Specialist 2 2 2
Administrative Assistant _1 _1 _1
39 38 38
74
· Program:
Community Policing District I1 (Central)
City of Delray Beach, Florida
2002-03 Proposed Budget
The activities of the Community Patrol Division - District II include: Routine patrol and observation, responding to calls
for service, preliminary investigations of those calls, follow up investigations into minor crimes, working with
neighborhood groups, identification of criminal opportunity, designing and implementing solutions to eliminate criminal
opportunity, traffic direction, traffic control, enforcement of traffic violations, investigation and reporting of vehicle
crashes, collection and preservation of evidence, arrest offenders, preparation of reports, testifying in court, and working
with the community through a myriad of other activities such as interaction with area youth, promotion of community
events, and working with civic minded groups such as MAD DADS, DMA, CRA, etc. In addition to these activities, the
District II officers act as representatives to their assigned neighborhood, addressing any complaints and working with the
citizens to resolve problems and improve the quality of life. District II provides police services 24 hours per day, 365
days per year.
2001 2002 2003
Performance Measures Actual Actual Projected
Goal: To establish and maintain a working relationship with the homeowner associations and business associations
within the District.
IObjective: Have District II officers attend at least 70% of the related to the District's homeowner
meetings
associations and business associations.
Active associations 42 44 45
Association meetings 290 3 ! 0 315
% attended 70% 70% 75%
Adopt-A-Neighborhood Projects 2 4 2
Goal: Identify potential opportunities for crime and work with the affected citizens to implement long-term solutions
to problems.
Objective: Increase District II involvement in problem oriented policing by 30% in order to deter the sale of
illegal narcotics in the SW Sector--Swinton Avenue to 1-95, Atlantic Avenue to SW 10m Street--and reduce the
level of theft throughout District II.
Problem Oriented Policing projects 16 * 12 12
·Note: Reduceddue to available manpower.
Goal: To increase the public's awareness regarding responsible operation of motor vehicles.
lObjective: To initiate selective traffic enforcement in areas identified by the number of accidents and in areas
identified by citizens' complaints.
Traffic Selectives 168 250 *52
*Note: These selectives are projected through District 11 Community/Association Meetings. Traffic Selectives are now the
responsibility of the Traffic Task Force based out of District i.
Staffing Levels 00-01 01-02 02-03
Police Captain 1 1 1
Police Lieutenant 1 1 1
Administrative Assistant I 1 1
Police Sergeant 6 6 6
Police Officer 36 37 37
Community Service Specialist 2 2 2_
47 48 48
76
'Program: Community Policing District Ill (South)
City of Delray Beach, Florida
2002-03 Proposed Budget
District III is geographically comprised of the southern third of the City, along with the entire barrier island. As such,
the District will manage four unique and distinct characteristics of the district from both a traditional and non-traditional
policing perspective. The four characteristics of the district are: (1) the tourist permeated barrier island; (2) the retail
aspect associated with numerous car dealerships and retail stores; (3) traffic associated with tourism, shopping and
restaurants; and (4) residential neighborhoods. Conventional patrol methods and patrolmen will be blended with
officers versed in community policing skills to form a team approach to solving problems and protecting life and
property. Long term solutions to recurring calls for service will be a priority. Officers will meet with homeowner
associations (H.O.A.) and business associations to listen and act on perceived problems. Traffic enforcement,
responding to calls for service, arresting criminal offenders, attending court, quelling social disorder and conducting
bicycle and routine random patrols will all be duties of officers in District III.
Performance Measures
2001 2002 2003
Actual Actual Projected
Goal: Officers of District III will resolve problems, mediate conflict, provide service and enforce laws and ordinances
in a working relationship with the citizens and visitors of Delray Beach.
Objective: Each community patrol officer will be familiar with the boundaries and representatives of homeownerI
[and condo associations and will attend association meetings conducted within their beat.
Number of Homeowners Associations
Familiarization and involvement in HOAs
36 37 37
100% 100% 100%
Objective: To eradicate graffiti in District III within three days of its discovery.
Number of cases reported
Percentage eradicated within 3 days
6 4 2
100% 100% 100%
lObjective:To conduct selective traffic enforcement, targeting areas identified through statistical information orI
I
citizen complaints in order to encourage safer driving habits.
1
Traffic Selective Enforcements
150 160 170
lObjective: To identify four (4) of the most significant and repetitive problems in each of the three (3) beats in the !
1
district and affect those problems utilizing established models and procedures.
Problem Oriented Policing Projects
12 12 12
Staffing Levels 00-01 01-02 02-03
Police Captain 1 I 1
Police Lieutenant 2 2 2
Police Sergeant 4 4 4
Police Officer 24 24 24
Community Service Specialist I I 1
Administrative Assistant l_ I 1
33 33 33
78
· Program:
Community Justice Initiative
City of Delray Beach, Florida
2002-03 Proposed Budget
The Community Justice Initiative in Delray Beach is the first in the nation to comprehensively address public safety and
the quality of community life through a partnership with the formal criminal justice system and the community. It is a
community-oriented approach that sets community quality of life as the central aim of the justice making process. It is
simply about building community, preventing crime and finding justice. The staffing component from Weed and Seed
was reassigned to the Community Justice Initiative.
2001
Performance Measures Actual
Goal: To build community support for the Community Justice Initiative.
Objective: Engage strategies to promote awareness, interest and participation.
2002 2003
Actual Projected
Host community forums
Develop written materials for distribution
Make presentations at community organization meetings
1 3 5
1 3 4
3 8 10
Goal: To develop a strategic plan for implementation.
Objective: To identify strategies to promote public safety and the quality of community life.
Organize a local community advisory committee
Plan and develop specific community justice projects
Recruit private-sector partners to support programs
25% 100% 100%
n/a I 3
n/a n/a 5
Goal: Provide staff development training through workshops and other available training systems.
l Objective: Devel°p mechanism f°r staff members t° actively Participate in their Pr°fessi°nal devel°pment thr°ughlworkshops and conferences.
Number of workshops/conferences attended
1 6 8
Staffing Levels
Executive Director
Contract/Grant Coordinator
Criminal Justice Mapping Coordinator
Community Planner
Community Justice Specialist
Staff Assistant I
00-01 01-02 02-03
I 1 1
1 I 1
1 I 1
I 1 1
1 1 1
5 5 6
80
City of Delray Beach, Florida
2002-03 Proposed Budget
Program:
Current and Long Range Planning
The Planning and Zoning Department provides services with respect to land use, zoning and development issues;
overseeing the land use review and approval process; providing professional advice and direction with respect to the
physical development and redevelopment of the City; developing, maintaining and providing compliance review of the
City's Comprehensive Plan; implementation of historic preservation programs; preparation and maintenance of the City's
base map; management of the beach renourishment program; providing technical assistance and staff support to the Site
Plan Review and Appearance Board, the Historic Preservation Board, the Planning and Zoning Board, the Education
Board, and the Parking Management Advisory Board.
2001 2002 2003
Performance Measures Actual Actual Projected
Goal: Ensure that land development applications are processed in a timely manner and that they comply with the goals
and objectives of the City's Comprehensive Plan.
lObjective: Process 98% of all applications in accordance with time frames specified in the Land Development]
Regulations.
FLUM Amendments, rezonings and annexations
processed within 12 weeks
Conditional Uses and abandonments processed within
10 weeks
Site Plans/Modifications processed within 7 weeks
16 13 7
17 33 9
181 193 250
Goal: To conduct studies and complete projects that further the goals and objectives outlined in the Comprehensive
Plan.
lObjective: Complete at least 4 planning studies or projects contained in the departmental Work Program,l
including the preparation of at least 2 redevelopment and/or neighborhood plans per year.
# of projects/plans prepared 3 5 4
Staffing Levels 00-01 01-02 02-03
Planning Director 1 1 1
Principal Planner 2 2 2
Senior Planner 5 5 5
Parking Management Specialist 1 1 1
Planner 2 2 2
Assistant Planner 2 2 2
Administrative Assistant 1 1 1
StaffAssistant II 1 1 1
15 15 15
98
'Program:
Community Improvement Administration
City of Delray Beach, Florida
2002-03 Proposed Budget
Administration is responsible for the management of all departmental activities, coordination of special projects and
computer software support. This division serves as liaison for the Delray Beach Youth Council, Defray Merchants
Association and designated Task Forces and/or committees that may be associated with specific projects assigned by the
City Manager or City Commission. Policy direction and administrative support for the department's overall activities
and functions are centralized in the Administration Division.
Performance Measures
2001 2002 2003
Actual Actual Projected
Goal: To develop administrative programs and procedures designed to provide efficient, propitious customer service in
all functions of the department.
Objective: To respond to all correspondence items and/or request for information within established timeframes. {
I
Respond to all correspondence within five working days 85% 90% 90%
Return all phone calls same day 97% 100% 100%
Goal: To ensure the continued professional development of staff utilizing training in performance measurement,
current trends in management, computer software and quality performance techniques.
Objective: To establish and provide competent project management designed to encourage team work, creative [
problem-solving and improve staff morale.
I
Training workshops/seminars 1 2 1
Annual meeting with each staff member 100% 100% 100%
Objective: To provide opportunities review changes to existing processes existing system
for
the
of
and
software
enhancements to improve approval turnaround times and ma. intenance of accurate information in permitting,
occupational license and code enforcement activities.
Computer software enhancements 2 2 2
Self-directed staffreview teams 3 2 2
Goal: To encourage and educate citizens on issues affecting quality of life.
lObjective: By September 30, 2003, plan, schedule and facilitate community-wide meetings directed at enhancing I
citizen input and participation in the decision-making process.
I
Community-Wide Meetings
Mayor's Advisory Meetings (4 per quarter)
5 5 5
16 16 16
Staffing Levels
Community Improvement Director
Community Improvement Coordinator
Office Computer Specialist
Education Coordinator
00-01 01-02 02-03
1 1 1
1 I 1
1 1 1
3 3.5 3.5
104
Program:
Building Inspection
City of Dclray Beach, Florida
2002-03 Proposed Budget
The Building Inspection Division is responsible for the plan review, permitting and inspection of all construction
activity, sign permits, occupational licenses and the interpretation and development of code requirements relating to
building, housing and landscape improvements. The division staff reviews and inspects all landscaping to new single
family units, commercial and multi-family projects and encourages water conservation, the preservation of trees and
coastal vegetation. Staff provides technical assistance to the Boards of Adjustment, Construction Appeals and Site Plan
Review.
2001 2002 2003
Performance Measures Actual Actual Projected
Goal: To ensure the health and safety of citizens by providing for the enforcement of minimum building safety
standards and laws through efficient and timely permitting and inspections, facilitating the proper construction of
buildings throughout the City in accordance with applicable building codes.
timeframes and provide same-day inspections (for construction activity) on all requests in the City.
Review and approval timeframe (in days) for:
Single family/Duplex/Multi-family (3 or more units)
Commercial - renovations/new construction
Number of same day permits/turnaround time
15/15/30 15/15/30 15/15/30
25/45 16/30 16/30
1200/.5 hr 1250/.5 hr 1300/.5hr
Goal: Protect and preserve the appearance, character and value of neighborhoods, commercial and industrial areas;
encouraging compliance with landscape requirements and promoting the conservation of water.
[Objective: To reduce landscape code violations and encourage new beautification projects.
Landscape Code Compliance Cases 250 200 100
Beautification Projects (residential and City facilities) 10 8 8
Objective: Improve the appearance, value and stability of neighborhoods through the design and installation of
landscaping and other streetscape elements to support previously-adopted neighborhood plans.
Number of Neighborhoods Assisted 4 6 5
Staffing Levels 00-01 01-02 02-03
Building and Inspection Administrator/CBO 1 1 1
Deputy Building Official 1 1
Horticulturist 1 1 1
Plan Reviewer II 2 2 2
Building Inspector 2 2 2
Electrical Inspector I 1 1
Mechanical Inspector 2 2 2
Plumbing Inspector I I 1
Occupational License Inspector 1 I 1
Plan Review Technician 1 I 1
Landscape Inspector 1 I 1
Permit Clerk 2 2 3
Staff Assistant II I I 1
StaffAssistant I 3 3 3
FTEs 1.15 1.18 .5_~9
21.15 21.18 21.59
106
'Program:
Code Enforcement
City of Dclray Beach, Florida
2002-03 Proposed Budget
The Community-Oriented Code Enforcement Program is designed to create a quality living environment through
voluntary compliance with the City's housing, zoning, animal control and property maintenance codes. The division
staff encourages voluntary compliance through the use of community-oriented problem-solving techniques, the issuance
of violation notices, warnings, informational brochures, notices to appear and other creative methods. Marketing and
management of the City's Recycling Program is also within the purview of the division. This division provides technical
assistance to and serves as staff liaison to the City's solid waste collection contractor and the Code Enforcement Board.
Goal:
Performance Measures
2001 2002 2003
Actual Actual Projected
Create an attractive and safe living environment through the community-oriented Code Enforcement Program.
lObjective: To encourage voluntary compliance with the City's building, housing and property maintenance codes]
1
in order to reduce the % of cases taken to the Code Enforcement Board.
1
Total number of cases
# cases to the Code Board
% cases to the Code Board
# of property owners assisted
14,139 10,000 12,000
944 850 725
6.7% 8.5% 6.1%
4,900 5,000 5,000
lObjective:To create parmerships with new neighborhood associations using community-oriented problem-]
1
solving techniques to address and resolve urgent or high priority needs for each neighborhood.
1
Community projects
Neighborhood Association Meetings
Turnaround time on response to complaints
Strategic Task Team Projects
12 12 14
32 36 36
24 hours 24 hou~ 24 hours
1 3 2
Staffing Levels
Code Enforcement Administrator
Code Enforcement Supervisor
Code Enforcement Officer
Animal Control Officer
Code Enforcement Coordinator
StaffAssistant II
StaffAssistant I
00-01 01-02 02-03
I 1 1
I I 1
8 8 8
I 1 1
1 1 I
2 2 2
2 2
16 16 16
108
City of Delray Beach, Florida
2002-03 Proposed Budget
Program: Parks and Recreation Administration
This division establishes the guidelines and monitors the direction of internal policies and procedures to ensure
achievement of the goals and objectives of all divisions and the successful delivery of services at a high level of quality
standards.
The Administration division has implemented a strategic planning committee to address issues affecting the Parks and
Recreation Department and the services it provides its constituents.
The Administration division oversees a variety of City-wide volunteer and non-profit operations, such as the Out of
School programs, special events, Little League baseball, soccer, a youth football program and works closely with the
Palm Beach County School District, and other community agencies to ensure a comprehensive and effective recreation
program.
Performance Measures
2001 2002 2003
Actual Actual Projected
Goal: Develop a progressive and effective training program for all department employees.
Objective: (l) To provide extensive training for all staff with focus on customer service (2) encourage
professional training and attendance in city sponsored and other institutions of learning and (3) encourage
participation in educational opportunities through the tuition reimbursement program.
Number of management training classes held 16 16 16
Number of seminars attended 80 80 80
Tuition reimbursement program participants 2 2 3
Goal: To manage and maintain a high level of safety, efficiency and quality standards relating to all Parks and
Recreation services and facilities.
/Obiective: To insure the most economical and cost effective use of Parks and Recreation resources.
Purchase requisitions approved (decrease/credit card usage ) 2,125
Number of work orders approved 300
Number of employment forms approved 200
Number of performance evaluations reviewed 150
Number of divisions supervised 12
Number of facilities reviewed 165
Number staff meetings/strategic planning meetings 75
1,625 1,625
300 350
200 250
160 170
14 14
165 165
75 80
Objective: (1) To provide for and ensure public safety, enforce city ordinances and document incidences at all]
parks facililties through the Park Ranger program and (2) to administer and monitor various contracted services.
l
Park Ranger hours of coverage
Number of cars locked over night at various parks
Number of police incident reports
Number of contracted services
Number of Sailboat permits
Park pavilion rentals (increase/new park-Orchard View)
4,300 4,560 4,850
1,858 2,159 2,159
40 62 62
16 16 16
60 60 60
100 175 175
Staffing Levels
Parks and Recreation Director
Assistant Parks and Recreation Director
Executive Assistant
Administrative Assistant
Accounting Assistant
Park Ranger
Part-Time
0~01 01-02 02-03
1 1 1
1 1 1
1 I 1
1 1 1
0 1 1
2 2 2
6 7 7.5
118
Program:
After School Program
City of Delray Beach, Florida
2002-03 Proposed Budget
The Parks and Recreation Department provides an After School Program primarily for "latch-key" children. The
program is for elementary school children ages 5 through 12 and provides a supervised, structured program of traditional
and non-traditional recreational and athletic activities, as well as academic services and cultural programs. The program
provides the opportunity for youths to participate in activities, teaching life-long beneficial skills which they would not
otherwise have an opportunity to learn. The elementary school age program is licensed to serve 300 children at three
locations (Pompey Park, Delray Beach Community Center, and Pine Grove Elementary School of the Arts), Monday
through Friday from 2:00pm to 6:00pm during the school year. Full day camp programs are provided for all school
holidays including week long winter and spring break camps.
2001 2002 2003
Performance Measures Actual Actual Projected
Goal: Provide elementary school age children with social, cultural, and academically structured quality programs,
while maintaining a safe, clean and secure environment for the children.
Objective: To provide supervised after-school activities for elementary school-age children with an average of at least 90% being latch-key children.
Total number of children enrolled
Average daily attendance
Total latch-key children enrolled
282 270 300
229 245 270
99% 88% 89%
Objective: To provide special events, non-traditional activities, and environmental studies.
Number of special events
Number of non-traditional activities
Number of field trips
5 5 6
3 2 4
13 22 25
Objective: To encourage academic excellence by utilizing 25% of daily program time for academic assistance.
Encourage programs involving parents and children.
Average program hours per child / per day
Average hours for academic assistance per child / per day
Parents and Children program
4.0 4.0 4.0
1.5 1.5 1.5
2 2 2
Objective: To increase various special classes and activities as well as enhanced arts and cultural classes. To/
1
encourage the development of writing skills by administering quarterly essay contests.
Number of special classes and activities
Number of arts and cultural classes per week
Number of essay contests per quarter
7 8 10
4 15 15
I 1 I
Recreation Supervisor III
Accounting Assistant
FTEs
Staffing Levels
00-01 01-02 02-03
1 1 1
1 0 0
7 ..__~4 7 .___~6 7 ..__~8
9.4 8.6 8.8
120
Program:
Summer Day Camp
City of Delray Beach, Florida
2002-03 Proposed Budget
The Parks and Recreation Department conducts a Summer Day Camp program at three sites: Community Center,
Pompey Park and Pine Grove Elementary School of the Arts. Participant ages range from 6 to 12. The total projected
participants for the three sites is 330. The Summer Day Camp is an 8-week program which begins in mid June and ends
in the middle of August. Per our agreement with Children's Services Council, summer camp will be opened a ninth
week at one of our sites. The programs hours are 7:30am to 5:30pm Monday through Friday. The children participate
in a variety of activities ranging from sports activities to arts & crafts. They go on field trips to parks, the movies,
bowling and skating, as well as educational trips to Publix and The Sun Sentinel. Swimming lessons are offered to each
participant as part of the summer camp fee. A free lunch and snack is provided each day for all participants through
Palm Beach County School Board. Children with special needs are included in our Camp Inclusion Program. We have
contracted with ARC to provide staff and transportation as required by the Americans with Disabilities Act (ADA).
Performance Measures
2001 2002 2003
Actual Actual Projected
Goal: Continue to enhance our Summer Camp program by providing a fun and safe environment for children.
Objective: Provide Summer Camp services for 330 children.
Number of children enrolled
Number of Inclusion children enrolled
Results of customer satisfaction survey
330 330 330
4 4 4
95% 96% 96%
Obj ective: To provide a variety of learning experiences to meet the different interests of the children.
Number of off-site day trips for all camps
Weekly swimming lessons for all campers
32 32 32
8 8 8
Objective: To provide an opportunity for children from all camps to interact with each other.
Number of all-camps events
Number of miscellaneous inter-camp events
I 1 1
4 4 4
FTEs
Staffing Levels 00-01 01-02 02-03
, 4.1 4.2 4.7
122
'Program:
Teen Center Recreation Facility
City of Delray Beach, Florida
2002-03 Proposed Budget
The Teen Center is a Recreation Center complete with kitchen facilities plus an area with a television and VCR/DVD. A
large room is available for club meetings, classes, dances and music programs. During the summer months the center
will offer teen activities such as arts and crafts, volunteer programs and sporting activities. The center will have a
Career Training Program & Computer Lab. Bus trips to theaters, museums, points of interest and professional sporting
events will be offered. The center will be opened Monday through Friday 2:00pm-10:00pm and Saturday and Sunday
10:00am-10:00pm and 9:00am-2:00pm during school vacations. The center will also be available for special group
parties, weddings and family reunions.
2001 2002
Performance Measures Actual Actual
Goal: Improve and expand the quality, diversity and number of recreation programs and activities.
i' Objective: To increase memberships and participation in teen activities and volunteer programs.
2003
Projected
Number of teen members
Number of teen activities
Number of volunteer programs
Number of volunteer participants
n/a 20 50
n/a 5 30
n/a 0 20
n/a 30 125
Objective: To increase the number of participants in classes, center activities and scheduled trips.
Number of class participants
Number of trips
Number of day trip participants
Number of participants in career work program
n/a 100 1,000
n/a 1 6
n/a 25 275
n/a 40 300
Staffing Levels 00-01 01-02 02-03
Recreation Supervisor IlI 0 1 1
Building Maintenance Worker 0 1 1
FTEs 0 .7 .8
0 2.7 2.8
*2002 figures are based on the assumption construction of the Teen Center will be completed by 8/2/2002
124
'2002-03 l;roposed Budget
Program: Athletics & Special Events
Athletics and Special Events in the Recreation Division plans, organizes and supervises league cycles for adults in
softball, basketball, volleyball and flag football as well as youth basketball and football programs. City-wide special
events such as Turkey Trot, Senior Games, Kidsfest, etc. are also provided. This Program also performs the Parks and
Recreation Department's marketing, including public presentations, development of an annual brochure, seasonal
brochures and news releases regarding departmental events, programs and activities. The Recreation Superintendent
oversees the following sites: Community Center, Pompey Park, Veterans Park Recreation Center, Teen Center, Merritt
Park, Currie Commons Park, Miller Park and Pine Grove Park. The Recreation Superintendent also oversees the
following programs: Summer Day Camps After School Program, Rocks Football/Cheerleaders, Youth Basketball, and
works directly with the Delray Beach Little Leagues and Soccer League Presidents for their sports seasons. The
Recreation Supervisor III Marketing/Promotions will contiune to focus on a N.R.P.A. Benefits Based Marketing Plan
for the department and coordinating a total of 18 city wide special events.
2001 2002 2003
Performance Measures Actual Actual Projected
Goal: Maintain all athletic fields at a high level of quality standards.
[Objective: Coordinate maintenance of all athletic fields at Miller Park, Currie Commons Park, Atlantic High[
School, Pine Grove Park and Merritt Park.
l
Number of athletic fields maintained 22 22 22
Goal: Improve and expand the quality, diversity, and number of recreation programs and activities.
I Objective: T° retain c°nsistent °r increased participati°n in c°mpetitive y°uth sp°rts pr°grams in basketball and [football.
Number of youth basketball participants 275 275 300
Number of youth football participants 235 250 275
[Objective: Provide a minimum of twelve City-wide special events during the year. [
Number of City-wide special events 18 18 18
I Objective: (1) Organize tw° cycles °f adult basketball' s°ftball and flag f°°tball and (2) °rganize a neW[volleyball league by September 2003.
Number of flag football leagues
Number of softball leagues
Number of basketball leagues
Number of volleyball leagues
Number of lacrosse leagues
Number of youth basketball teams
1 0 1
1 2 2
2 1 1
I 0 1
1 1 1
22 30 30
Goal: Effectively market and communicate to the public all programs offered by the Parks and Recreation Dept.
[ Objective: Publish tw° seas°nal br°chures' create annual br°chure and at least 30 news releases per year t°Imarket Parks and Recreation programs to the public.
Number of seasonal brochures 2 2 2
Number of news releases 33 35 35
[Objective: Increase Parks & Recreation presentations given to the community. [
Number of Parks and Recreation presentations 3 5 8
Staffing Levels
Recreation Superintendent
Recreation Supervisor III, Marketing/Promotions
StaffAssistant II
FTEs
00-01 01-02 02-03
1 1 1
1 1 1
I 1 1
2._~6 2.89 2.89
5.6 5.89 5.89
Program:
Community Center
City of Delray Beach, Florida
2002-03 Proposed Budget
The Community Center provides diverse activities for youths, adults and senior citizens of the community and houses
the administrative offices for the Parks and Recreation Department. The gym with stage and multi-purpose rental rooms
allow for athletic events, large and small meetings, entertainment, and arts and crafts programs for Delray Beach
residents and guests. Numerous adult activities are conducted in the evening including various service clubs, exercise
and aerobic classes and open play basketball. The Community Center is the host to 100 children in an Out of School
Program, Monday through Friday during the school year and an eight week Summer Day Camp program for 110
children ages 5 to 12. The Center operates from 8:00am to 10:00pm Monday through Friday, 8:00am to 5:00pm on
Saturday and 10:00am to 6:00pm on Sunday. The Center is also available after hours for special group parties and teen
activities. The major events for the center are the Annual Historical Society Antique Show, Foto Fusion and serving as
the operation center for the International ATP Tennis Championships, Chris Even and William's sisters charity tennis
challenges.
Performance Measures
2001 2002 2003
Actual Actual Projected
Goal: Improve and expand the quality, diversity and number of recreation programs and activities.
I Objective: T° increase participati°n in at least °ne adult Pr°gram activity' °pen gym basketball' and y°uth Ibasketball play.
Number of weekly participants in adult programs
Number of weekly open gym participants
440 435 450
70 75 80
l Objective: Increase usage of the center for meeting space by local civic / public groups.
Number of weekly civic / public group meetings per month
Number of Departmental meetings in Conference Room
Number of Special Events at the Community Center
ll ll 12
0 130 150
0 6 6
Objective: Provide supervision and space for school's out day camps, the after-school program and summer day]
1
]
camp.
Number of School's Out Day Camps
Number of participants enrolled in After School program
Number of Summer Camp participants
11 9 10
81 74 100
110 110 110
Staffing Levels
Recreation Supervisor IV
Staff Assistant II
Building Maintenance Worker
FTEs
00-01 01-02 02-03
1 1 1
1 1 1
1 I 1
1.05 1.05 1.05
4.05 4.05 4.05
130
City of Delray Beach, Florida
2002-03 Proposed Budget
Program:
Veteran's Park Recreation Facility
Veterans Park includes a Recreation Center complete with kitchen facilities, lounge area with a television, VCR and a
library. A large meeting room is available for club meetings and classes. In the past, activities were geared solely for
senior recreation. However, the addition of classes such as yoga, ballroom dance and aerobics have attracted a younger
group of participants. During the summer months the center offers children's activities such as arts and crafts and music
programs. Bus trips to theaters, museums, points of interest and professional sporting events are offered to all age
groups. The center is open from 8:30am to 4:30pm and 5:00pm to 10:00pm Monday through Friday; Saturday 8:30am
to 4:30pm and Sundays 1:00pm to 4:00pm. Weekend evening hours are extended to 10:00pm or later to accommodate
public rentals or special events. Summer evening hours are: Tuesdays, Wednesdays, and Thursdays from 5:00pm to
10:00pm.
The exterior grounds have seven lighted lawnbowling courts and sixteen lighted shuffleboard courts. Several
tournaments are held throughout the year drawing approximately two hundred participants per event. A covered patio
with handicap accessible picnic tables and several grills are available to anyone wishing to barbecue, celebrate birthdays
or just enjoy the scenery and cool breezes of the intracoastal waterway.
Performance Measures
2001 2002 2003
Actual Actual Projected
Goal: Improve and expand the quality, diversity and number of recreation programs and activities.
Objective: To increase memberships, participation and tournaments in lawnbowling shuffleboard activities.
and
Number of lawnbowling memberships
Number of lawnbowling participants
Maintain lawnbowling tournaments
Number of shuffleboard memberships
Number of shuffleboard participants
Number of shuffleboard tournaments
66 52 60
1,570 1,230 1,500
4 4 4
24 25 28
1,317 1,500 1,700
1 I 2
Objective: To increase the number of participants in classes, center activities and events.
Number of class participants
Number of bridge participants
Number of day trip participants
Number of participants at special events
6,304 6,500 7,000
8,254 9,000 9,250
75 100 125
7,989 8,000 9,000
Recreation Supervisor III
FTEs
Staffing Levels
00-01 01-02 02-03
1 1 1
1 ._~ 1 ._~s 1 ._~
2.5 2.5 2.5
132
'Program:
Pompey Park Recreation Center
City of Delray Beach, Florida
2002-03 Proposed Budget
Pompey Park is a diversified recreational facility on 17.5 acres with outdoor lighted tennis, basketball and racquetball
courts; three lighted baseball fields with a concession stand including restroom facilities and a press box; lighted batting
cage; lighted parking lots; a large playground with a pavilion, benches and barbecue grills. Inside the center is an
auditorium with a stage, game room, multi-purpose rental room, gymnasium, locker rooms, full kitchen and a small
conference room.
Activities include youth basketball, football, flag football and league games for t-ball, little league, adult baseball and
basketball. The annual Roots Cultural Festival, Festival of the Trees, Keith Straghn Thanksgiving Dinner, civic
meetings, teen socials, midday basketball and Sr. Citizen Christmas Dinner are all held at Pompey Park. The center
hours of operation are 8:00am to 10:00pm Monday through Friday; 9:00am to 8:00pm Saturdays; and 12:00pm to
6:00pm Sundays. Tennis Lessons are Monday through Friday 9:00am to 6:00pm for local Child Care Centers,
elementary schools, community children and the City's summer day camps.
2001 2002 2003
Performance Measures Actual Actual Projected
Goal: lmprove and expand the quality, diversity and number of recreation programs and activities.
Objective: To increase usage of outdoor racquetball and tennis courts, organize leagues with at least twoI
tournaments per year.
I
Number of tennis league tournaments
Number of tennis court users
Racquetball tournaments
Average number of racquetball participants monthly
12 16 18
5,000 5,500 5,700
2 1 2
550 600 600
Objective: (1) To increase use of the center by community groups and associations; implement six (6) evening and]
night adult and youth classes.
1
Number of community group users
Number of center participants
Adult evening classes
Youth evening classes
10,000 10,000 11,000
4,000 4,500 4,500
6 6 6
6 6 6
Objective: To plan and organize two programs each for adult basketball and adult volleyball.
Number of adult basketball leagues
Number of adult volleyball leagues
Average number of adult volleyball participants
Average number of adult basketball participants monthly
2 2 3
2 2 2
75 100 100
250 400 500
Staffing Levels
Recreation Supervisor IV
Recreation Supervisor III
Recreation Supervisor II
Office Assistant Il
Staff Assistant Il
Office Assistant I
Building Maintenance Worker
FTEs
00-01 01-02 02-03
1 1 1
I 1 1
2 2 2
I 1 0
0 0 1
0 0 1
2 2 2
2.04 2.04 2.30
9.04 9.04 10.30
134
· Program:
Utilities Customer Service
City of Delray Beach, Florida
2002-03 Proposed Budget
The Utilities Customer Service Division is responsible for meter reading, meter repair, meter maintenance, billing and
collection of all water, sewer and garbage accounts. Additionally, this division is responsible for utility customer
services to include new service, service termination, and inquiries. This division also serves as the collection center for
all city cash receipts and customer payments.
Goal:
Performance Measures
2001 2002 2003
Actual Actual Projected
To provide cost-effective meter reading and meter maintenance services in the City.
Objective: Provide timely and accurate monthly utility bills for water, sewer and garbage accounts.
Number of water meters read
Read meters within 28-32 days of previous reading
Number of Monthly Turn-ons/Turn-offs
19,014 19,300 19,500
100% 100% 100%
106 110 75
lObjective: Provide a comprehensive meter maintenance program to include the completion of service orders andI
1
the replacement of obsolete meters.
1
Complete new work-orders within 1 month
90% 100% 100%
Staffing Levels
Utilities Customer Service Manager
Water Meter Field Inspector
Administrative Assistant
Accounting Clerk, Sr.
Meter Operations Supervisor
Customer Service Representative
Water Meter Reader
Utilities Customer Service Specialist
Meter Maintenance Technician
00-01 01-02 02-03
1 1 1
1 1 1
1 1 1
1 1 1
1 1 1
4 4 4
3 3 3
1 1 1
14 14 14
146
City of Delray Beach, Florida
2002-03 Proposed Budget
Program: Community Development
The Community Development division is responsible for the administration, management and implementation of various
Federal, State and local grant-funded programs that benefit the low, very low, and moderate income households within
the City. Emphasis has been directed at the preservation of existing housing units, increasing home ownership
opportunities and residential landscape and exterior improvements. Community Development staff encourage and
develop public/private parmerships with organizations such as MAD DADS, the Boys and Girls Clubs, Community
Child Care Center, Alpha Time Child Care Center, the Urban League and other corporations or non-profit organizations.
The division is also responsible for the implementation and management of the Drug Prevention Grant from ADM on
behalf of MAD DADS, Inc. The City's Neighborhood Association program is funded through this division with
oversight and management from the Community Development Administrator's office.
The program provides services and housing opportunities through five sources of funds: Community Development
Block Grant (CDBG), Housing Opportunities for Persons Everywhere (HOPE 3), State of Florida Department of
Children and Families (Alcohol, Drug Abuse and Mental Health (ADM) Office), State Housing Initiatives Partnership
Program (SHIP) and the City-funded Bootstrap Program.
Performance Measures
2001 2002 2003
Actual Actual Projected
Goal: To provide opportunities for low-to-moderate income households to rehabilitate existing homes as well as
creating new homeownership opportunities.
Objective: Complete rehabilitation and emergency repairs to owner occupied units in order to provide decent,
safe and standard housing units. (Funded via CDBG and SHIP)
Full-Rehabilitation/Emergency Repair Units 14 17 20
Landscape and Exterior improvements (Bootstrap) 4 12 12
lObject!ve: To support the residential and business customers participating in the CRA Loan Subsidy Program and[
the City s First Time Homebuyer Program.
CRA reduced interest loans 3 5 7
New Construction/Acquisition Rehab. Units (SHIP & HOPE 3) 20 20 20
Goal: To support residential homeowners associations throughout the City, providing technical assistance and
education on available resources, utilizing existing and new initiatives.
Objective: To further empower residential homeowners associations, to provide new and enhance existingl
neighborhood initiatives promoting partnerships between the City and HOAs.
New association organizations 6 3 3
Partnerships 6 3 3
Staffing Levels
Community Development Administrator
Housing Rehabilitation Inspector
Housing Rehabilitation Specialist
Neighborhood Program Specialist
Program Coordinator
Neighborhood Organizer (MAD DADS)
Teen Coordinator
Community Development Specialist
Education Coordinator/Neighborhood Planner
Staff Assistant II
FTEs
00-01 01-02 02-03
1 1 1
1 I 1
1 I 1
1 1 1
1 1 1
1 1 1
1 I 1
1 1 l
1 .5 .5
0 1 1
1.65 1.47 1.47
10.65 10.97 10.97
186
Program:
Sanitation (Including Neighborhood Stabilization)
City of Delray Beach, Florida
2002-03 Proposed Budget
The Neighborhood Stabilization Program is under the direction of the Community Improvement Department. This
Program is designed to promote and encourage the prevention of litter throughout the City through a systematic Litter
Pick-up Program in partnership with neighborhood associations. The program monitors the waste collector's
performance and serves as the department's liaison with designated supervisor in collecting regular garbage, recycling,
bulk and vegetation and monitors neighborhoods for early trash set-outs. The program oversees the daily operation of
BFI's clam truck assigned to the Code Enforcement Division.
Performance Measures
2001 2002 2003
Actual Actual Projected
Goal: Provide timely and efficient services to all residential customers, being responsive to billing inquiries and
desired level of performance
Objective: To track the level of services provided by accurately accounting the billings and revenues associated[
with the garbage services for all curbside customers.
I
Number of units 12,888 13,574 17,440
Revenue collected $1,642,000 $1,534,690 1,620,000
Goal: To promote and encourage the prevention of litter throughout the City, partnering with homeowners associations
and targeting the removal of litter from city rights-of-way.
Objective: Determine the effectiveness of litter removal from right-of-way areas by developing statistical
measurements.
Neighborhood Tracking for litter via video and man hours
Number of neighborhoods targeted
Quantify litter removal by neighborhood in terms of cubic
yards per month
0 4 6
15 20 2'0
4 6 6
Staffing Levels
Neighborhood Improvement Worker
Sanitation Inspector
00-01 01-02 02-03
1 1 1
3 3 3
194
' Program:
Recycling
City of Delray Beach, Florida
2002-03 Proposed Budget
The recycling program promotes and encourages 'recycling throughout the City through the development and
implementation of educational programs with public and private schools, condominium associations, neighborhood
associations, clubs and organizations. This program sponsors and participates in special event activities promoting
recycling, functions as the City's staff liaison with the Solid Waste Authority and the City's contracted solid waste
collector on all recycling matters, and develops and implements all City facility recycling programs, which includes all
park sites, recreation facilities and office areas.
Performance Measures
2001 2002 2003
Actual Actual Projected
Goal: To develop effective and efficient programs and public education campaigns related to recycling in the City in
order to market, monitor and encourage, through creative techniques, increased participation in the recycling of paper,
glass, aluminum and plastic.
I Objective: To increase participation in recycling programs by 2% or more per year.
Curbside units
% participating
Containerized Service
Average tons per month residential recycling
Neighborhood Recycling Improvement Projects
16,754 17,000 17,500
73% 75% 77%
11,664 12,000 12,500
520 620 635
6 6 6
Objective: Increase commercial recycling participation by making recycling services cost effective and[
[convenient through strategic location of collection centers.
Number of new business participants
Commercial recycling participation / # of businesses
Downtown glass, plastic, aluminum recycling centers
25 30 35
65 70 75
3 7 7
lObjective: Increase recycling of corrugated cardboard, paper, glass, plastic and aluminum by providing easily-[
accessible public recycling centers
Public recycling drop-off locations
Park and beachside containers
8 8 8
13 38 38
Recycling Coordinator
Staffing Levels
00-01 01-02 02-03
I 1 1
196
CitY of Delray Beach, Florida
2002-03 Proposed Budget
The Planning and Zoning Department provides services with respect to management of the Beach Nourishment
Program, including funding applications, permit acquisition, consultant and construction contract supervision;
management of the Sea Turtle Conservation Program; and professional advice and direction regarding coastal processes
and management. The main focus of this program is to provide for the protection and enhancement of the beach and
coastal resources in accordance with State and Federal permits.
2001
Actual Actual Projected
Performance Measures
Goal: (1) Maintain thc beach and dune system at the optimum design section to provide an adequate recreation beach
and storm protection and (2) implement and monitor the annual Sea Turtle Conservation Program. _
Objective: Manage the beach renourishment project, ensuring that it is accomplished on schedule and within
budget, without harming nesting turtles.
4
4
Implement required design and monitoring tasks
Sea Turtle Conservation Project - 2000
Expanded Geotechnical Exploration
Preliminary Engineering
Final Engineering*
Sea Turtle Conservation Project - 2001
Fill Placement
Dune Revegetation
Sea Turtle Conservation Program -2002
l-Year Survey
Post construction Env. Monitoring
10/31/00
12/19/01
08/14/01
Ongoing
05/26/02
10/31/01
03/26/02
Ongoing
Ongoing
10/31/02
03/31/03
03/31/03
* Final Engineering task includes, tasks previously identified as: Final Eng., Pre-construction Env. ,Bid & Negotiations, and
Construction surveys/eng./environmental in past budget documents.
Goal: Maximize State, Federal and County appropriations for beach nourishment.
[ Objective: To maintain the cost to the City for beach nourishment at less than 5.1%.
Portion of nourishment project costs paid by City
** Does not include Dune Revegetation task.
.93% 0.48% 5.1% **
Staffing Levels
00-01 01-02 02-03
There are no positions within the City dedicated solely to this program. 0 0 0
210
Program:
Insurance Fund
City of Delray Beach, Florida
2002-03 Proposed Budget
The Insurance Fund consists of the City's business insurance and group health insurance (including dental, life,
disability, etc.) and is administered by the Risk Management Division. Administration includes developing and
negotiating the City's insurance policies and programs; accounting for the cost of insurance and claims; investigating
claims, monitoring claims development, and negotiating claim settlements; monitoring and advising on loss control and
safety matters; communicating with all departments on insurance matters to minimize the overall risk of loss to the City.
Goal:
Performance Measures
2001 2002 2003
Actual Actual Projected
To provide adequate, cost-effective risk coverage to City employees, property, and programs.
IObjective: To stabilize and control the overall cost of workers' compensation claims through loss control efforts,
and close supervision of claims adjuster and managed care nurse activities.
Workers' Compensation Claims Cost
Percent Change
Safety Specialist "Site" Inspections (l/week minimum)
$1,146,580 $1,038,000 $1,078,900
(35%) (9%) 4%
13 50 50
IObjective: To review current loss control efforts and insurance so as to minimize the future financial impact of al
I
reoccurrence of recent large claim losses.
Automobile/General Liability Claims Cost
Percent Change
$895,000 $766,000 $379,500
3% (14%) (50%)
I
Objective: To increase employee awareness of group insurance coverage, risk management and safety programsI
and procedures, resulting in better claims service and a lower loss potential.
I
New Employee Orientation
News Letter Articles (one per month)
In-house Safety Seminars
12 12 12
12 12 12
12 10 10
Staffing Levels
Risk Manager
Insurance Specialist Senior
Safety Specialist
00-01 01-02 02-03
I 1 1
2 2 2
4 4 4
236
TO:
THRU:
FROM:
SUBJECT:
DAVID T. HARDEN, CITY MANAGER
LULA BUTLER, DIRECTOR COMMUNITY IMPROVEMENT
JANET MEEKS, EDUCATION COORDINATOR~'Y~'
WORKSHOP MEETING OF JUNE 11, 2002
MASTER DEVELOPMENT PLAN REQUEST FOR PROPOSAL FOR
THE BARWICK PROPERTIES, GENERALLY LOCATED NORTH OF
LAKE IDA ROAD BETWEEN BARWICK ROAD AND MILITARY TRAIL.
At its Workshop meeting of April 9, 2002, the City Commission authorized staff to
precede with the Request for Proposal (RFP) to Master Plan the Barwick properties
which includes 54.5 acres of land. The Master Plan was to include a mixed use
development including a commercial component, City neighborhood park and moderate
income housing.
In order to provide some flexibility to the developer, the commercial component (Parcel
lA and 1) has been changed to allow either a commercial development or multiple
family development with a density up to 12 units per acre. The previous owner of these
properties (Jettingoff) has indicated his desire to sell Parcel lB which is located just
north of Parcel lA and west of Parcel 1. The RFP has been set-up to allow this parcel
to be included in the design of the Master Plan, however since the City does not own
the parcel, it will not be subject to any other terms and conditions as outlined in the
RFP.
Discuss and provide direction to move forward with the advertisement of the Master
Development Plan Request for Proposal for 54.5 acres known as the Barwick
properties.
Attachment:
· Request for Proposal
CITY OF DELRAY BEACH
MASTER DEVELOPMENT PLAN REQUEST FOR PROPOSAL (RFP)
PURPOSE: The City of Delray Beach is seeking Proposals from interested parties for the
purchase and development of a portion of properties owned by the City of Delray Beach. The
scope of the project will entail the creation of a Master Development Plan for 54.5 acres,
including a City neighborhood park, commercial or multiple family component and single family
subdivision(s).
BACKGROUND: The subject property includes 11 parcels which are generally located north of
Lake Ida Road between Barwick Road and Military Trail (see attached map). The subject
parcels are currently in unincorporated Palm Beach County, but are located in the City's
Planning Area, known as Annexation Area "E" (the North Military Trail Area). The City is
currently processing a voluntary annexation of said parcels. A City zoning designation of (PRD)
Planned Residential Development District will be placed on all parcels except parcels 1 and lA,
which will receive a (PC) Planned Commercial District.
The Master Development Plan shall include approximately 10-15 acres of land for a City
neighborhood Park. The parcels identified as being the most desirable for a park are lots 2, 3, 4,
8 and 17 (see attached map). The balance of the property can be developed as a mixed use
development including a commercial or multiple family component and single family dwellings.
If commercial or multiple family development is proposed, it must be located on the parcel that
contains frontage along Military Trail (Parcel 1 and lA - see attached map), which contains
approximately 6.63 acres. As an option, Parcel lB may be incorporated into the commercial or
multiple family components for master development purposes only. Parcel lB is not owned by
the City and is therefore not subject to any conditions or terms as outlined in this RFP. If
multiple family is proposed, versus a commercial use up to twelve dwelling units per acre (12
du/ac) will be considered. However, the density will be based on the Performance Standards as
outlined the City's Land Development Regulations Section 4.4.6 (I).
Of the remaining 33-38 acres a maximum of five dwelling units per acre on an aggregated basis
will be allowed. A minimum of 25 acres must be designed for moderate income single family
dwellings to be sold in a price range of $140,000 to $200,000. Additional points will be given if a
portion of the homes are designed with Single Family Residential (R-l) zoning district standards
(i.e. conventionally sited single family detached residences). While the preferred development
scenario is that of single family detached dwelling units, flexibility to allow mixed housing types
such as townhouses, coach homes or higher-end single family dwellings will be considered on
the balance of the property (approximately 8-13 acres).
Responses to RFP Guidelines:
TEN (10) Copies of the proposal must be submitted in accordance with the instructions
contained in this RFP document and must be received in the office of the Purchasing
Department, City Hall, 100 N.W. First Avenue, Delray Beach, Florida 33444, no later than Friday
August 30, 2002, by 3:00 p.m. A list of respondents will be recorded and posted no later than
ten (10) calendar days after receipt of proposals. Envelopes must be identified by the closing
date and the proposal number listed on the outside. IN ACCORDANCE WITH THE
PROVISIONS OF THE AMERICAN WITH DISABILITIES ACT (ADA), THIS DOCUMENT MAY
BE REQUESTED IN AN ALTERNATE FORMAT.
For Paragraphs A, B, and C, below, the proposer shall submit ten (10) originals of all requested
information in the order as requested.
A. Knowledge/Experience/Qualifications:
The proposer must submit information which would permit an understanding of the
proposer's structure, qualifications, and financial strength as well as those of key project
participants as follows.
Description of the legal organizational structure of the proposer (and its parent entity, if it
is a subsidiary). If the proposer intends to create a separate entity solely for the purpose
of developing the proposed project, then each partner or stockholder should describe
their respective legal organizational structure.
Identification of the proposer's principals, partners, officers or co-ventures, including
names, addresses, telephone and fax numbers, and social security and federal business
identification numbers.
Information concerning the relevant experience of the proposer and key project
personnel, including a listing and description of past projects, role, nature of continuing
role and responsibilities.
4. References for relevant projects. Failure to provide at least one (1) such reference will
result in significant reduction in evaluation score.
A current (audited, if available) financial statement of the proposing entity which includes
a balance sheet, a three-year statement of past income, and projected one-year income
statement for the current fiscal year for the proposer (and its parent entity if it is a
subsidiary). If the proposing entity is less than three years old, then each partner or
stockholder must submit is own financial statement as described above. Tax returns may
be substituted for financial statements. Information regarding any legal or administrative
actions, past or pending, that might impact the capacity of the proposer (or its principals
or affiliates) to complete the project must be disclosed. Disclosure of any bankruptcies
and legal actions by any of the above or related entities during the past ten years must
be made with the RFP.
B. Statements Regarding the Proposed Development:
The following describes certain conditions the City of Delray Beach would require for the
purchase of properties.
Statement of the anticipated use of the proposed Master Development Plan project. The
uses must be currently permissible under the City of Delray Beach Land Development
Regulations for any commercial component of the development.
For that portion of the development that is designated for residential use, the aggregate
density of the project may not exceed five dwelling units per acre (5 du/ac). In order to
demonstrate that the project is feasible, the anticipated absorption rate for the project,
and the anticipated mix of unit types (with square footages), and the projected sales
2
price shall be provided. If a commercial component is proposed, then a statement shall
be submitted for the anticipated absorption rates, projected rents, and types of users.
Provision of a statement of the purchase price of the property including the terms of
payment, closing date, and any conditions, contingencies, and additional requirements
relating to the purchase not stated in the form purchase and sale agreement.
4. Statement of a time schedule for completion of building construction. If the project is to
be developed in phases, then the time schedule should reflect such phases.
o
Statement of a financing plan which may include a preliminary financing commitment by
a lending institution or other primary source of investment financing acceptable to the
City of Delray Beach (e.g. payment and performance bond, cash deposit, etc.) for the
construction of the project. The financing plan must also account for all debt and equity
investment required to fund project costs. A firm financing commitment by the sources
described above must be provided within sixty (60) days after the execution of the
contract and prior to closing to a successful proposer.
If the proposer is successful in being ranked to negotiate for the acquisition of the property,
then the proposer must submit, prior to the signing of the Contract for Sale and Purchase, a
market study justifying the feasibility of the project. The study must be performed by a
professional engaged in the business of real estate market research and/or commercial real
estate appraising. If an appraiser is utilized, then he or she must be licensed by the State of
Florida.
The City of Delray Beach will require a buy-back provision to be negotiated as a part of the
final contract in the event the purchaser fails to complete its obligation for the
commencement or completion and occupancy of the project within the agreed upon time.
C. Master Development Plan Documents:
Submittal of a Master Development Plan on a format of 24" x 36" of the proposed Master
Development Plan at a scale of no more than 1"-30'. The master plan shall include as a
minimum the location of all proposed lot lines, buildings, parking, walkways, location of
major landscape features, and ingress and egress points into the site. In addition the
plan shall also include the location of required common open spaces, tot lot and
recreational areas, as well as all elements noted in LDR Section 4.4.7(F), Development
Standards and Section 4.47(H), Special Regulations of the PRD District. A preliminary
passive park design shall be provided for the land set aside for the neighborhood park.
Its design should include elements similar to those found at the Orchard View Park
located on Old Germantown Road. If the project is to be built in phases, then phase lines
shall be indicated. In addition the proposer should reduce their plans to a size that fits
onto a format measuring 8 ½" x 11" or 11" x 17" for ease of review.
Submittal of preliminary architectural elevations of the proposed residential units along
with preliminary floor plans on a format of 24" x 36". The plans shall contain data
regarding the square footages. These documents shall be drawn at one inch equals
eight feet (1" = 8') or one inch equals ten feet (1" = 10'). In addition the proposer should
reduce their plans to a size that fits onto a format measuring 8 ½" x 11" or 11" x 17" for
ease of review.
3
D. Selection Criteria:
Factors the City of Delray Beach will use in evaluating proposal include but will not be limited to
are as follows:
EVALUATION CRITERIA POI NTS
The use of Single Family Residential (R-l) zoning district standards for a
1 portion of the development and the greatest amount of moderate income 40
housing is proposed.
That the Master Development Plan provides for an effective and unified 30
2 treatment of the development potential of the site, making appropriate provisions
for the preservation of scenic features and amenities of the site.
That the Master Development Plan provides for roads and pedestrian ways that 30
3 are designed as an integral part of the overall plan connecting structures,
recreational areas, parks, commercial development and external road systems.
That the most desirable property(s) is identified for the City Park and it is made 25
4 an integral part of the overall Master Plan and that it contains elements similar to
those found at Orchard View Park.
The qualifications (experience and capabilities) and financial capacities of the 15
5 proposer as they would indicate its ability to complete the project, and that at
least one reference is provided.
The financial stability of the proposer and market and financial feasibility of the 10
6 proposed project.
Total Possible Points 150
E. Additional Information:
1. Land Use Regulations:
The 11 parcels being annexed are currently subject to a county land use plan and
county zoning. These regulations will remain in force and effect until the municipality
adopts a comprehensive plan amendment which includes the annexed area. The City
Land Use Map and Zoning designations are being processed by the City with (LD) Low
Density and (PRD) Planned Residential Development being placed on all parcels except
1 and lA, which will receive a General Commercial land use and Planned Commercial
zoning designation. These designations are anticipated to be finalized with the adoption
of Comprehensive Plan Amendment 02-01 in November of 2002.
4
2. Survey:
The City of Delray Beach will provide a recent survey of the properties in the Master
Development Plan area. In addition the survey will be available online in a PDF format. A
tree survey has not been prepared to date. The proposer will be responsible to perform
its own on-site inspections to determine which parcel(s) are best suited for the
neighborhood park which should be located on the most desirable lots with the heaviest
tree concentrations.
3. Environmental Audit:
w
The City of Delray Beach will provide a copy of the Phase 1 environmental audit for each
of the properties at a charge of twenty-five dollars ($25.00) per set. A copy of the
environmental audit may be obtained upon request from the City of Delray Beach
Purchasing Office, 100 NW 1st Avenue, Delray Beach, Florida 33444. However, the
proposer will be responsible for performing its own inspections and due diligence with
respect to all matters.
Site Visits:
Any interested party may arrange, by appointment, to visit the site. Please call Dick
Hasko at 243-7336 at the Environmental Services Division for an appointment.
Appraisal:
The City Delray Beach will provide a copy of the appraisals for each property at a charge
of twenty-five dollars ($25.00) per set. The current aggregate value of the properties are
$7,320,824.00. A copy of the appraisals may be obtained upon request from the City of
Delray Beach Purchasing Office, 100 NW 1st Avenue, Delray Beach, Florida 33444.
F. Purchase Conditions:
1. Bid Bond:
The proposer must submit with his proposal a Bid Bond from an acceptable surety or
a cash sum represented by a Cashier's Check, or an irrevocable letter of credit, in
favor of the City of Delray Beach in an amount of $50,000.00. The initial bid bond will
be returned after one hundred twenty (120) days from the date of delivery to any
proposer who has not been selected to negotiate a contract with the City of Delray
Beach during that period or with any proposer with whom any negotiations have
been terminated. For the successful proposer, the bid bond will be returned at the
time of contracting for the property and deposit has been made as part of the
contract.
2. Deposit:
The contract for purchase between the City of Delray Beach, and the successful
proposer will required a deposit at the time of execution. The proposer must provide
a deposit equal to ten percent (10%) of the agreed upon purchase price.
3. Due Diligence Obligation:
The proposer hereby acknowledges that it is the Proposer's obligation to
conduct any and all studies or investigations deemed necessary, desirable, or
appropriate to determine the suitability and acceptability of the environmental,
economic, and physical conditions of the subJect real property's feasibility for
development. Further, the Proposer acknowledges that all documentation
relative to the subject real property provided by the City is delivered without
any warranties or representations as to accuracy. The property will be offered
"As Is".
4. Proposals and Disposition Process:
The City of Delray Beach will review all proposals filed and evaluate the same as to
the merit for a successful master plan development project in conformity with the
selection criteria. In the event the City of Delray Beach determines that one or more
of the proposals is feasible and is acceptable, the City of Delray Beach may rank the
acceptable proposals and elect to proceed with the negotiation of an award of a
contract to the top-ranked proposer. The City of Delray Beach, reserves the right to
negotiate such terms and conditions with the successful proposer as it deems in the
public interest. In the event a contract is not negotiated to the City's satisfaction, the
City may abandon such negotiations, and if it determines it appropriate, to then
commence negotiations with the next ranked proposer.
5. Right to Withdraw:
The City of Delray specifically reserves the right to refrain from awarding a contract
for the sale of any or all of the subject property to any person and to withdraw from
the process and/or negotiations at any time at its sole discretion. The City of Delray
Beach reserves the right to enter into a contract with any of the proposers on the
basis of the impact on development by the proposed project in the City's sole
discretion and not necessarily to the proposer offering the highest purchase price.
The City expressly reserves the right to obtain economic feasibility studies with
regard to any or all of the subject proposals.
6, Minimum Offer:
The City of Delray Beach will not consider proposals for less than the purchase price
of the properties minus the purchase price of the land to be set aside for the City
Park. A copy of the appraisals are available upon request for a fee.
7. Closinq Date:
The successful Contract to Purchaser can close on the properties
subject to the lease agreements.
6
8. Interpretations:
Questions and inquiries concerning the proposal and specification of the solicitation
shall be submitted in writing and directed to Ms. Janet Meeks, Education Coordinator
at 100 NW First Avenue, Delray Beach, FL 33444 for receipt no later than ten (10)
calendar days prior to the date set for receiving proposals. Oral explanations,
information and instructions shall not be considered binding on the City of Delray
Beach. All prospective proposers are encouraged to independently verify the
accuracy of any information provided. Neither the City of Delray Beach, nor any of its
agents or employees shall be responsible for the accuracy of any oral information
provided to any proposer.
9. Prebid Conference:
A prebid conference will be held on 2002, and 2002 at 10:00
a.m. at the offices of ., City of Delray Beach, 100 NW 1st
Avenue, Delray Beach, FL (561) . Other conferences may be held and
any potential proposer who has registered its name with the City will be notified.
7
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00-42-46-12-00-000-3026
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00-42.46-12-20-001-0000
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