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03-30-00 OrgMtg MARCH 30, 2000 DELRAY BEACH CITY COMMISSION ANNUAL ORGANIZATIONAL MEETING (1) (2) (3) (4) (s) (6) Call to Order/Roll Call. The annual organizational meeting of the City Commission of the City of Delray Beach, Florida, was called to order by Mayor Jay A1perin in the Commission Chambers at City Hall at 6:02 p.m. on Thursday, March 30, 2000. Roll call showed: Commissioner Pat Archer Commissioner David Randolph Commissioner David Schmidt Commissioner Bill Schwartz Mayor Jay A1perin The Pledge of Allegiance to the Flag was given. Presentation of statements~ if desired~ by Commission members. Commissioner Randolph stated that the last ten years he has served on the City Commission have been great and he is very proud of what the City accomplished during that time. He issued a challenge to the incoming City Commission to continue the effort and to work together, because when you work together good things happen. He expressed his appreciation to the City staff for all of their hard work and assistance, and thanked everyone for all of their support. Mayor A1perin stated that he, too, wanted to thank everyone for all of the hard work and effort that has made Delray Beach such a great place. He is extremely proud of what has happened over the past ten years and is confident that the City is going in the right direction with the new City Commission. Mayor A1perin then stated that he had one piece of advice that he wanted to pass on to the new Commissioners, that being that they are responsible for representing eveybod_y in the community and not just the people who vote. All of the people are under the Commission's care. Even though many of them do not come to the meetings, they are out there and they will either suffer or benefit from the decisions made by the City Commission. Adjournment of extant Commission. Mayor Alperin adjourned the outgoing Commission at 6:05 p.m. The City Clerk administered the oath of office to Commissioner Jeff perlman (Seat #1), Commissioner pat Archer (Seat #2), and Commissioner Alberta McCarthy (Seat #4). The City Clerk administered the oath of office to Mayor David W. Schmidt. 3/30/00 (?) Mayor Schmidt called the meeting to order at 6:15 p.m. Roll call showed: (8) (9) (10) (11) Commissioner Pat Archer Commissioner Alberta McCarthy Commissioner Jeff perlman Commissioner Bill Schwartz Mayor David Schmidt Selection of Vice-Mayor (for the term March 30, 2000 through March 29, 2001). Mr. Schwartz moved to appoint Commissioner Pat Archer as Vice-Mayor of the City of Delray Beach for the term March 30, 2000 through March 29, 2001. The motion was seconded by Mr. Perlman. Upon roll call the Commission voted as follows: Mr. Perlman - Yes; Mrs. Archer - Yes; Mr. Schwartz - Yes; Ms. McCarthy - Yes; Mayor Schmidt - Yes. Said motion passed with a 5 to 0 vote. Selection of Deputy Vice-Mayor (for the term March 30, 2000 through March 29, 2001). Mrs. Archer moved to appoint Commissioner Bill Schwartz as Deputy Vice-Mayor of the City of Delray Beach for the term March 30, 2000 through March 29, 2001. The motion was seconded by Mr. Perlman. Upon roll call the Commission voted as follows: Mrs. Archer - Yes; Mr. Schwartz - Yes; Ms. McCarthy - Yes; Mayor Schmidt - Yes; Mr. Perlman - Yes. Said motion passed with a 5 to 0 vote. Review and approval of regularly scheduled City Commission meeting dates for the period April 2000 through March 2001. Mayor Schmidt noted that the staff recommendation is to move the meeting dates for the month of July, 2000, back one week since the Th of July holiday falls on the first Tuesday of the month. He further stated that during the election campaign there was discussion about having a special meeting for input during the budget process, although it was not necessary to pick a date right now. Mayor Schmidt asked for and received a consensus from the Commission that everyone was in accord with that idea. Mrs. Archer moved to approve the schedule of City Commission meeting dates for the period April 2000 through March 2001 as recommended by staff and with the understanding that an additional meeting will be scheduled during the budget process. The motion was seconded by Ms. McCarthy. Upon roll call the Commission voted as follows: Mr. Schwartz - Yes; Ms. McCarthy - Yes; Mayor Schmidt - Yes; Mr. Perlman - Yes; Mrs. Archer - Yes. Said motion passed with a 5 to 0 vote. Establish date for 2000 Goal Setting session. Mayor Schmidt stated that Mr. Sumek would be available to serve as facilitator on April 25, 26 and 27, 2000 (Tuesday, Wednesday and Thursday). Mrs. Archer advised she would not be available on April 25m, and so would prefer either April 26m or 27m. It was the consensus of the City Commission to set the date for their goal setting as all day on Thursday, April 27, 2000. This would give Mr. Sumek the two days beforehand to meet with staff. It was the further consensus that the Duncan Center would be a suitable site if it is available. Mayor 2 3/30/00 (12) (13) Schmidt noted that the goal setting session is an open meeting and the public is free to attend if they would like to do so. A firm date, time and location will be noticed as soon as all of the arrangements are finalized. Mr. Schwartz moved to establish the 2000 goal setting sessions for April 25, 26 and 27, 2000. The motion was seconded by Mr. Perlman. Upon roll call the Commission voted as Follows: Ms. McCarthy - Yes; Mayor Schmidt - Yes; Mr. Perlman - Yes; Mrs. Archer - Yes; Mr. Schwartz - Yes. Said motion passed with a 5 to 0 vote. Review and adoption of Rules of Procedure - Delray Beach City Commission (Local Rules). Commissioner Archer questioned if it would be at the discretion of the Mayor and Commissioners if the Commission wanted to extend the opportunity for members of the public to speak on either non-agendaed or agendaed items. Both Mayor Schmidt and the City Attorney commented that such a provision is contained in the Local Rules. Mr. Perlman moved to adopt the Rules of Procedure (Local Rules) for the Delray Beach City Commission, seconded by Mrs. Archer. Upon roll call the Commission voted as follows: Mayor Schmidt - Yes; Mr. Perlman - Yes; Mrs. Archer - Yes; Mr. Schwartz - Yes; Ms. McCarthy - Yes. Said motion passed with a 5 to 0 vote. Review of City Commission liaison appointments to various advisory boards and outside agencies. The Commission reviewed the list provided in the agenda packet. Mayor Schmidt stated he would be happy to continue as liaison with the Downtown Development Authority. He noted that Tom Lynch is willing to continue serving as the Commission's appointee to the General Employees Retirement Committee. Commissioner Archer stated that she would continue as liaison with the Parking Management Advisory Board. The Mayor is a sitting member on the Police & Fire Board of Trustees. Commissioner Perlman agreed to serve as Commission liaison to the Education Board as had been requested by that board. Mayor Schmidt stated that he would like to see each of the Commissioners adopt a Delray Beach public school and sit on that school's SAC (school advisory committee). The seven (7) public schools were listed and the Mayor distributed information as to the days and meeting times for the various advisory committees. It was the consensus of the City Commission to defer the decision on school assignments until the next regular meeting on April 4, 2000. In considering the outside agency appointments, Mayor Schmidt noted that the City Manager serves as the primary representative to the Palm Beach County League of Cities; however, an alternate is needed. Commissioner McCarthy stated that she would like to serve in this capacity. It was the consensus of the Commission to keep the City Manager as primary representative and to appoint Commissioner McCarthy as the alternate representative to the PBC League of Cities. There was no change to the Palm Beach County Beaches & Shores Council. It was the consensus of the Commission to have Paul Dorling, Principal Planner, continue as the City representative to this agency. 3/30/00 (14) (15) Commissioner Archer stated that she would very much like to serve as the primary member to the Metropolitan Planning Organization. Commissioner McCarthy offered to serve as the alternate member. It was the consensus of the Commission to appoint Commissioner Archer as the primary member and Commissioner McCarthy as the alternate member to the Metropolitan Planning Organization. There was no change to the South County Jury Trial Feasibility Committee. Commissioner Schwartz agreed to continue as the elected official representative, with former Mayor Jay Alperin serving as constituent group representative. Mayor Schmidt stated that he would serve as liaison to State Representative William F. Andrews, District 87. Commissioner Perlman offered to serve as the primary member to the Intergovernmental Coordination Issues Forum. Commissioner Archer offered to serve as the alternate. It was the consensus of the Commission to appoint Commissioner Perlman as the primary member and Commissioner Archer as the alternate member to the Intergovernmental Coordination Issues Forum. Attendance at Institute for Elected Municipal Officials. Mayor Schmidt stated that he and Commissioner Archer have had the opportunity to attend both the beginning Institute for Elected Municipal Officials as well as the Advanced Institute. The sessions are sponsored by the Florida League of Cities and he found them to be excellent training programs. He encouraged the newer Commissioners to try to attend upcoming sessions. Presentation of statements~ if desired~ by Commission members. Commissioner Archer stated that she is very proud to be a City Commissioner in Delray Beach. It has been and continues to be a very rewarding experience. Mrs. Archer further stated that it has been an absolute honor to have been able to serve with Commissioner Ken Ellingsworth, Commissioner David Randolph and Mayor Jay Alperin. She will do her best to try to measure up to the standards set by them. Commissioner Perlman stated that this was a very proud moment for him and his family, and he was extremely excited about the opportunity to serve Delray Beach. Mr. Perlman expressed his heartfelt thanks to his wife, Kathy, and to his family and friends for all of their love and support. He looks forward to working with the rest of the Commission. There will be challenges and there will be controversy, but he hoped that everyone would work together as a team and as a community for the betterment of all. Mr. Perlman stated that teamwork and respect for one another is the key to Delray's success, and he thanked everyone for their support and friendship. Commissioner Schwartz stated that he considers himself to be a public servant and he intends to do his best to serve and respond to the citizenry. He believes in inclusiveness, and in bringing everyone together. Mr. Schwartz stated that we need to belong to each other, watch out for each other and take care of each other. 4 3/30/00 Commissioner McCarthy expressed her thanks and appreciation to everyone for all of their support She urged the people in the audience and all of the public to understand that their thoughts and feelings are important and that it is important for them to share their opinions with the City Commission. Ms. McCarthy stated that she is thankful that Delray Beach is the kind of city that can progress forward, and she issued a challenge to everyone to help insure that the progress continues. Mayor Schmidt commented that having been called upon and elected to serve as Mayor has been a very humbling experience, and he feels a tremendous amount of responsibility to the community. He is extremely pleased with the incoming Commission and looks forward to working with them. Mayor Schmidt thanked his mother for all of her support and especially recognized his wife, Jennifer. He concluded the meeting by reminding the Commission that they have been elected to lead, not follow. There being no further business, the meeting was adjourned at 6:25 p.m. ATTEST: City Clerk MAYOR The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information provided herein is the minutes of the Organizational Meeting of the City Commission held on March 30, 2000, which minutes were formally approved and adopted by the City Commission on City Clerk NOTE TO READER: If the minutes you have received are not completed as indicated above, this means they are not the official minutes of the City Commission. They will become official only after review and approval by the City Commission which may involve amendments, additions or deletions to the minutes as set forth above. 3/30/00 Commissione~ Perlman stated that this was a very proud moment for-him and his family, and he was extremely excited about the opportunity to serve Delray Beach. Mr. Perlman expressed his heartfelt thanks to his wife, Kathy, and to his family and friends for all of their love and support. He looks forward to working with the rest of the Commission. There wall be _cha.~enges and there will be c. ogtroyersy, b_ut he hoped .tha..t .eyery. Qne. w_oul4 work._ together as a team and as a community for the betterment of all. Mr. Perlman stated that teamwork and respect for one another is the key to Delray's 'success, and he thanked everyone for their support and friendship. Commissioner Schwartz stated that he considers himself to be a public servant and he intends to do his best to serve and respond to the citizenry. He believes in inclusiveness, and in bringing everyone together. Mr. Schwartz stated that we need to belong to each other, watch out for each other and take care of each other. Commissioner McCarthy expressed her thanks and appreciation to everyone for all of their support She urged the people in the audience and all of the public to understand that their thoughts and feelings are important and that it is important for them to share their op'mions wxth the City Commission. Ms. McCarthy stated that she is thankful that Delray Beach is the kind of city that can progress forward, and she issued a challenge to everyone to help insure that the progress continues. Mayor Schmidt commented that having been called upon and elected to serve as Mayor has been a very humbling experience, and he feds a tremendous amount of respons~bihty to the community. He is extremely pleased with the incoming Commission and looks forward to working with them. Mayor Schmidt thanked his mother for all of her support and especially recognized his wife, Jennifer. He concluded the meeting by reminding the Commission that they have been elected to lead, not follow. City Clerk ~/ /M A ~l~rO R The undersigned is the City Clerk of the City o£ Delray Beach, Florida, and the in£ormation provided herein is the minutes of the Organizational Meeting of the City Commisslon held on March 30, 2000, which minutes were formally approved and adopted by the City Commission on City Clerk NOTE TO READER: If the minutes you have received are not completed as indicated above, this means they are not the official minutes of the City Commission. They will become official only after review and approval by the City Commission which may involve amendments, adchtions or deletions to the minutes as set forth above. 3/30/00