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12-21-01 SpMtgDECEMBER 21~ 2001 A Special Meeting of the City Commission of the City of Delray Beach, Florida, was called to order by Mayor David W. Schmidt in the City Manager's Conference Room at City Hall at 7:33 a.m., Friday, December 21, 2001. Roll call showed: Present - Commissioner Patricia Archer Commissioner Jon Levinson Commissioner Jeff Perlman Mayor David W. Schmidt Absent - Commissioner Alberta McCarthy Also present were - City Manager David T. Harden City Attorney Susan A. Ruby City Clerk Barbara Garito Mayor Schmidt called the meeting to order and announced that it had been called for the purpose of considering the following items: (1) CONTRACT AWARD TO REP ASSOCIATES, INC.: Contract award to REP Associates, Inc. in the amount of $17,228.88 for Phase I Environmental Site Assessment of 11 parcels located at the Barwick Road site using the same contract pricing as with Palm Beach County School District. Funding is available from 334-3162-541-62.10 (Capital Outlay/Land). Randal Krejcarek, City Engineer, stated the site assessment will begin the first week of January and anticipates that Phase ! site assessments will be completed at the end of January 2002. Mr. Krejcarek stated staff will not know until mid January whether or not there will be a need for a Phase II. Mr. Perlman moved to approve the contract award to REP Associates, Inc. in the amount of $17,228.88, seconded by Mr. Levinson. Upon roll call the Commission voted as follows: Mr. Perlman - Yes; Mrs. Archer - Yes; Mr. Levinson - Yes; Mayor Schmidt - Yes. Said motion passed with a 4 to 0 vote. (2) CONSIDER A CONSULTING CONTRACT WITH RON SACH COMMUNICATIONS: Consider a consulting contract for services with Ron Sach Communications to assist in our public and media efforts in exploring their option of acquiring Breezy Ridge for the relocation of Atlantic High School. Lula Butler, Director of Community Improvement, stated staff has received two formal proposals for Community Outreach and Consensus Building Services to assist with public and media efforts to rebuild Atlantic Community High School on an alternative site. Ms. Butler reported that both firms are very qualified, having a broad range of experience working with 12/21/01 municipalities, non-profit organizations and private corporations. Ms. Butler recommends entering into an agreement for services with Ron Sachs Communications. The City Manager stated that the City wishes they could accommodate the needs of everyone. He stated staff would like to meet the needs of each family. However, the City Manager stated for staff to accommodate 38 families would be overwhelming. Mr. Perlman stated he is impressed with Mr. Sachs and feels he is less staff intensive. Mr. Perlman commented that the new school will be state-of-the-art and alumni from Atlantic High School and the Chamber of Commerce are in favor of what the City supports. Mrs. Archer commented about Mr. Sachs and his personality and feels he understands the needs of the community. Mrs. Archer stated Ron Sachs has a local concern for the community and his staff will work well with the individual families. Mr. Levinson expressed concern about removing some items from the proposal, however, the City Manager felt the items removed would not hurt the contract or efforts in possibly acquiring Breezy Ridge. as possible. Mayor Schmidt urged City staff to get information out to the homeowners as soon Mr. Perlman moved to approve a consulting contract for services with Ron Sach Communications to assist in our public and media efforts in exploring their option of acquiring Breezy Ridge for the relocation of Atlantic High School, seconded by Mrs. Archer. Upon roll call the Commission voted as follows: Mrs. Archer - Yes; Mr. Levinson - Yes; Mayor Schmidt - Yes; Mr. Perlman - Yes. Said motion passed with a 4 to 0 vote. Mayor Schmidt wished everyone a safe and Happy Holiday season. Mrs. Archer, Mr. Levinson, and Mr. Perlman echoed Happy Holiday comments expressed by Mayor Schmidt. For the record, Mayor Schmidt stated that Gerry Francisosa requested an explanation for the absence of Commissioner McCarthy. Mayor Schmidt stated that Ms. McCarthy had a conflict with this meeting being held in the morning and another member of the Commission had a conflict with the meeting being held in the afternoon. Therefore, Mayor Schmidt stated that either way there still would have been one person absent. There being no further business, Mayor Schmidt declared the special meeting adjourned at 7:55 a.m. City Clerk -2- 12/21/01 ATTEST: MAYOR The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information provided herein is the Minutes of the Special Meeting of the City Commission held on December 21, 2001, which Minutes were formally approved and adopted by the City Commission on City Clerk NOTE TO READER: If the Minutes you have received are not completed as indicated above, this means they are not the official Minutes of the City Commission. They will become the official Minutes only after review and approval which may involve amendments, additions or deletions to the Minutes as set forth above. -3- 12/21/01 municipalities, non-profit organizations and private corporations. Ms. Butler recommends entering into an agreement for services with Ron Sachs Communications. The City Manager stated that the City wishes they could accommodate the needs of everyone. He stated staff would like to meet the needs of each family. However, the City Manager stated for staff to accommodate 38 families would be overwhelming. Mr. Perlman stated he is impressed with Mr. Sachs and feels he is less staff intensive. Mr. Perlman commented that the new school will be state-of-the-art and alumni from Atlantic High School and the Chamber of Commerce are in favor of what the City supports. Mrs. Archer commented about Mr. Sachs and his personality and feels he understands the needs of the community. Mrs. Archer stated Ron Sachs has a local concern for the community and his staff will work well with the individual families. Mr. Levinson expressed concern about removing some items from the proposal, however, the City Manager felt the items removed would not hurt the contract or efforts in possibly acquiring Breezy Ridge. as possible. Mayor Schmidt urged City staff to get information out to the homeowners as soon Mr. Perlman moved to approve a consulting contract for services with Ron Sach Communications to assist in our public and media efforts in exploring their option of acquiring Breezy Ridge for the relocation of Atlantic High School, seconded by Mrs. Archer. Upon roll call the Commission voted as follows: Mrs. Archer - Yes; Mr. Levinson - Yes; Mayor Schmidt - Yes; Mr. Perlman - Yes. Said motion passed with a 4 to 0 vote. Mayor Schmidt wished everyone a safe and Happy Holiday season. Mrs. Archer, Mr. Levinson, and Mr. Perlman echoed Happy Holiday comments expressed by Mayor Schmidt. For the record, Mayor Schmidt stated that Gerry Francisosa requested an explanation for the absence of Commissioner McCarthy. Mayor Schmidt stated that Ms. McCarthy had a conflict with this meeting being held in the morning and another member of the Commission had a conflict with the meeting being held in the aftemoon. Therefore, Mayor Schmidt stated that either way there still would have been one person absent. There being no further business, Mayor Schmidt declared the special meeting adjourned at 7:55 a.m. ~~ City Clerk -2- 12/21/01 ATTEST: MAYOR The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information provided herein is the Minutes of the Special Meeting of the City Commission held on December 21, 20~1, which Minutes were formally approved and adopted by the City Commission on ~b'2.-~b'_z~H~' ~, ,a~Oo, R City Clerk NOTE TO READER: If the Minutes you have received are not completed as indicated above, this means they are not the official Minutes of the City Commission. They will become the official Minutes only after review and approval which may involve amendments, additions or deletions to the Minutes as set forth above. -3- 12/21/01