Res 48-06
RESOLUTION NO. 48-06
A RESOLUTION OF THE CI1Y COMMISSION OF THE CI1Y
OF DELRA Y BEACH, FLORIDA, SUPPORTING THE ROOTS
CULTURAL FESTIVAL, INC. IN THEIR SPONSORSHIP OF
THE 1WEN1Y-NINTH ANNUAL "ROOTS CULTURAL
FESTIVAL" IN THE CI1Y OF DELRA Y BEACH, FLORIDA.
WHEREAS, the Roots Cultural Festival, Inc., is sponsoring the Twenty-Ninth
Annual Roots Cultural Festival in the City of Dekay Beach being held from July 11, 2006 through
August 12,2006;and
WHEREAS, the Roots Cultural Festival presents to the community, state, and
nation a view of the rich cultural heritage of people of African ancestry in our city; and
WHEREAS, this festival was originally conceived by the Jefferson Manor Homes
Association in an effort to bring people together to develop pride, respect, and appreciation for their
community as well as the particular heritage which they bring to the city; and
WHEREAS, the Roots Cultural Festival provides an opportunity for eXClt:tng
experiences for all, reminiscent of the Bahamas, the West Indies, Haiti, and other countries from
which people of African ancestry have come to Delray Beach; and
WHEREAS, the activities of the festival are to promote math, language and
communication development among our youth; to promote physical fitness through sports
tournaments; to promote cultural enrichment and appreciation through exhibits, creative dance and
dramatic presentations.
NOW, THEREFORE, BE IT RESOLVED BY THE CI1Y COMMISSION OF
THE CI1Y OF DELRA Y BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the City Commission of the City of Delray Beach hereby supports
the Roots Cultural Festival, Inc. in their sponsorship of the 29th Annual Roots Cultural Festival in
the City of Delray Beach.
Section 2. That the City Commission hereby recognizes the 29th Anniversary of the
Roots Cultural Festival, and commends its sponsors and supporters for holding this significant
cultural event in the City of Delray Beach.
(
PASSED AND ADOPTED in special session on this the 18th day of July, 2006.
~t~
ATTEST:
~O-~. ~~~.~
City Clerk
2
RES. NO. 48-06
~
[IT' DF DElRAY BEA[H
DELRAY BEACH
100 N.W. 1st AVENUE DELRAY BEACH. FLORIDA 33444
561/243-7000
--..
All-America City
, III I!
MEMORANDUM
1993
2001
TO:
David T. Harden, City Manager
~ Robert A. Barcinski, Assistant City Manager
FROM:
SUBJECT:
July 14, 2006
SPECIAL AGENDA ITEM CITY COMMISSION WORKSHOP JULY 18.
2006 APPROVAL RESOLUTION NO. 48-06 AND SPECIAL EVENT REQUEST
29TH ANNUAL ROOTS CULTURAL FESTIVAL FAMILY DAY IN POMPEY.
FESTIVAL PARADE. ONE DAY GOSPEL FESTIVAL ON THE SQUARE. AND
ADULT BASKETBALL TOURNAMENT
DATE:
ACTION
City Commission is requested to approve Resolution No. 48-06 supporting and endorsing the 29th Annual
Roots Cultural Festival. Commission is also requested to grant a temporary use permit per LDR's Section
2.4.6(H) for the use of City facilities, rights of way and parking lots, to authorize staff support for
security, traffic control, EMS assistance, barricading, signage, and cleanup and trash removal as needed,
waive LDR's Section 4.6.7(C)(5)(a) and (9) to allow banners and flags and to allow event signs to be put
up more than one week before the event and to waive facility rental fees for City facilities except for Old
School Square.
BACKGROUND
Attached is a letter with additional back up information, required event permits, program schedule and
budget received from Ms. Alberta McCarthy the Chairperson for this years Roots Cultural Festival, Inc.
Ms. McCarthy is requesting City endorsement of the event as well as approval of Resolution 48-06, staff
support as needed, waiver of City facility rental fees, and event signage and banner assistance.
Staff overtime support is required for the Family Day, Adult Basketball Tournament and Parade and
Gospel Festival along with assistance for signage and banner making and hanging. Use of City owned
parking lots at Old School Square, Cason Cottage and City hall is being requested with the ability to
charge for parking if they so choose.
Estimated costs for City services for each of the programs are as follows: Family Day at Pompey Park
$4,200, Adult Basketball Tournament $2,830 and Parade and the Gospel Festival $5,675. Per event
policies and procedures charges for these events are estimated as follows: Family Day at Pompey Park $0
(first time event), Adult Basketball Tournament $750, and Gospel Festival $1,000.
@ Printed on Recycled Paper
THE EFFORT ALWAYS MATTERS
8".1-
SUBJECT:
SPECIAL GENDA ITEM CITY COMMISSION WORKSHOP JULY 18.2006
APPROVAL RESOLUTION NO. 48-06 AND SPECIAL EVENT REOUEST
29TH ANNUAL ROOTS CULTURAL FESTIVAL FAMILY DAY IN POMPEY. FESTIVAL
PARADE. ONE DA Y FESTIVAL ON THE SOUARE. AND ADUL T BASKETBALL
TOURNAMENT
July 14, 2006
Page 2
The event sponsor will be responsible for event management, vendor approval, entertainment, banners
and portable lighting.
RECOMMENDATION
Staff recommends approval of Resolution No. 48-06, the temporary use permit for use of City facilities,
rights of way and parking lots, the sign, banner and flag waiver, to be put up no earlier than July 22nd,
staff support for security, traffic control, EMS assistance, barricading, signage, and clean up and trash
removal for the August 5th and August 12th events as well as security for the Adult Basketball Tournament
and waiver of any required facility rental fees. Approval to be contingent on receipt of a hold harmless
agreement, rental agreement from Old School Square, and liability insurance certificate.
RAB/tas
Attachments
RESOLUTION NO. 48-06
A RESOLUTION OF THE CI1Y COMMISSION OF THE CI1Y
OF DELRA Y BEACH, FLORIDA, SUPPORTING THE ROOTS
CULTURAL FESTIVAL, INC. IN THEIR SPONSORSHIP OF
THE 1WEN1Y-NINTH ANNUAL "ROOTS CULTURAL
FESTIVAL" IN THE CI1Y OF DELRA Y BEACH, FLORIDA.
WHEREAS, the Roots Cultural Festival, Inc., is sponsoring the Twenty-Ninth
Annual Roots Cultural Festival in the City of Delray Beach being held from July 11,2006 through
August 12, 2006; and
WHEREAS, the Roots Cultural Festival presents to the community, state, and
nation a view of the rich cultural heritage of people of African ancestry in our city; and
WHEREAS, this festival was originally conceived by the Jefferson Manor Homes
Association in an effort to bring people together to develop pride, respect, and appreciation for their
community as well as the particular heritage which they bring to the city; and
WHEREAS, the Roots Cultural Festival provides an opportunity for eXClt1ng
experiences for all, reminiscent of the Bahamas, the West Indies, Haiti, and other countries from
which people of African ancestry have come to Delray Beach; and
WHEREAS, the activities of the festival are to promote math, language and
communication development among our youth; to promote physical fitness through sports
tournaments; to promote cultural enrichment and appreciation through exhibits, creative dance and
dramatic presentations.
NOW, THEREFORE, BE IT RESOLVED BY THE CI1Y COMMISSION OF
THE CI1Y OF DELRA Y BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the City Commission of the City of Dekay Beach hereby supports
the Roots Cultural Festival, Inc. in their sponsorship of the 29th Annual Roots Cultural Festival in
the City of Delray Beach.
Section 2. That the City Commission hereby recognizes the 29th Anniversary of the
Roots Cultural Festival, and commends its sponsors and supporters for holding this significant
cultural event in the City of Delray Beach.
ATTEST:
PASSED AND ADOPTED in special session on this the 18th day of July, 2006.
MAYOR
City Clerk
2
RES. NO. 48-06
Roots Cultural Festival, Inc.
400 West Atlantic Avenue, Suite 2A
De/ray Beach, FL 33444
July 3, 2006
The Honorable Jeff Perlman - Mayor
City of Delray Beach
100 NW 1st Avenue
Delray Beach, FL 33444
Dear Mayor Perlman
We are excited to announce the celebration of the 29th Annual Roots Cultural Festival. Over the
years, the Festival has grown in keeping with the needs and desires of the community. "Roots"
has become a household word in South Florida and is synonymous with summer cultural
enrichment.
This multicultural event has received great support and encouragement from the City and we are
tremendously grateful. This year's theme is "Ujima" - Collective work and responsibility
committed to build and maintain our community by working together to shape the future. We
continue in our quest to improve the quality of life in beautiful Delray Beach.
We are again requesting a Resolution from the CitY sanctioning the efforts of this cultural
organization through the support of the various municipal departments such as the Police, Parks
and Recreation, Public Works, and EMS Departments. The Roots Festival has become so
ingrained in the cultural fabric of South Florida that it draws visitors from through out the country
and the neighboring islands. Vacations and family reunions are frequently scheduled during the
Roots Festival time.
We invite you, the Commissioners, and the City staff to share in the activities which are planned
from July 21st through August 12th, 2006. We would especially appreciate your participation in
the kick off celebration, heritage parade (followed by a VIP reception), the prayer breakfast and
the Gospel Festival on the Square.
Please contact me at (561) 274-0365 if you have any further questions.
Sincerely,
Alberta McCarthy
Chair
/tas
cc: Robert A. Barcinski
Roots Cultural Festival
FY 2006
Support List
1. Police security, where applicable
2. The City to allow the display of Roots flags
3. The City to. waive fees for the use of facilities and staff for all activities scheduled
at Pompey Park anq other appropriate City facilities
4. The City to provide Roots signage on Atlantic Avenue and all other appropriate
sites from July 12th - August 12th
5. The City to allow Roots exclusive use of City Hall parking lots (Representative of
Roots will be charging a parking fee with all proceeds going to Roots
Organization)
6. Request the use of County parking garage and parking lot for the August 12, 2006
event at Old School Square (Roots will be charging a parking fee with all
proceeds going to the Roots Organization)
Hoots ~tdtural Festival
20M
Sehedtde
Coronation
(Christ Missionary Baptist Church)
July 11, 2006
Youth Basketball
Postponed until Year 2007
Academic Olympics
(Pompey Park)
July 22,2006 at 9:00 a.m. - 5:00 p.m.
Movie "'Last Holiday"
(Old School Square Pavilion)
July 28, 2006 at 8:30 p.m.
Youth Gospel Concert
(Old School Square Theater)
July 29, 2006 at 7:00 p.m. - 9:00 p.m.
""A Gathering"
City Hall - City Commission Chambers
July 31, 2006 at 5:00 p.m. - 10:00 p.m.
Adult Basketball Tournament
(Pompey Park)
August 4-6, 2006
August 4, 2006 at 6:00 p.m. -11:00 p.m.
August 5, 2006 at 9:00 a.m. -11:00 p.m.
August 6, 2006 at 9:00 a.m. - 11:00 p.m.
Family Fun Day
(Pompey Park)
August 5, 2006 at 3:00 p.m. -11:00 p.m.
Roots Cultural Festival Parade August 12, 2006 at 5:00 p.m.
(Line up at Pompey Park and proceed to Old School Square)
Gospel on the Square
(Old School Square)
August 12, 2006 at 6:00 p.m. - 10:00 p.m.
Play ""Don't Move My Mountain"
(Old School Square Theater)
September 9,2006 at 7:30 p.m. - 9:30 p.m.
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City of Delray Beach
Special Event Permit
Application
DELRAY BEACH
~
1ffi!
1993
2001
PLEASE PRINT
Event Approved/Denied
Approved/Denied by
1. Event NamefTitle: ~OO+...5
2. Ev:r.,t ,D~te(s):
~ '=> I '200(0
Date of Approval/Denial
Title
Cul-lura I -feShvo.. ( - ~.. I~ 'k...pe.;
Event Tim~'s): l), I
Lf r.:>LI. - /{ PM
, ,
3.
4.
5.
6.
7.
8.
9.
10.
Event Sponsor/Producer: R
Event ContactlCoordi.n.CJtor:
Address: LIDO W. 4-t\6U\+i e... ~
Telephone Number: 5{,\-1,'" c.t - 03io~
E-mail Address: m
Event Description:
~W'1hfY'\;1"'\ WI
v (wi 'f!r\ . uc"e. "
(If neigh orhood block party, then please skip
question #36)
Sponsor Category: (please check)
Co- Sponsor - Non-Profit/Private 0
(If Non-profit attach proof of 501c(3), c(4), c(6), c(10) or (:(19)) I
Event Location/Address: 1 \ 0 \ tV w 2 ",d ~ +r~ e.-..- -
Po~ Po..Yk
/'
no V
to
City 0 Non-Profit/Charitable )Q Private 0
12.
Site plan attached:
(Site plan required for entire event site)
Event budget attached:
(Required for all events)
Serving or selling alcoholic beverages: yes no
(If yes, copy of license and a/coholliability insurance required two (2) weeks prior
to event)
Event certificate of insurance attached: yes no .....-
(Required two (2) weeks prior to event naming the City as additional insured, also
required for vendors)
Playing of amplified music:
(Waiver required)
Requesting Police assistance:
(Traffic control/security)
yes
/'"
no
yes
13.
/
14.
15.
16.
v
./
no
no
yes
yes
1
\
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
yes
/
/'
,/
v-::
v',
v
Will supplement with private security:
(If yes, need plan attached)
Requesting Emergency Medical assistance: yes
Requesting barricade assistance : yes
Requesting trash removaVclean up assistance: yes
Requesting trash boxes and liners: yes
Requesting stage use: yes
(If yes, check type)
Large stage covered 0 Large stage no cover 0 Small stag~ Half small
stage 0 Site, .:r,,",fo ~
Requesting signage : /1 yes V no
Type: Event sign (4'X4~ Directional signs ./
Banner hanging ~ Indicate dates required Z wKs prioft.
(Waiver required if more than one (1) week prior to eve..pt)
Food and beverage vendors: yes v no
If yes, please provide the approximate number, as well as the name,
address, and contact phone number of each vendor which is due no later
than one week prior to the event
no
no
no ~
no
no
no
Health Department approval: (see attached) yes y'"
Other vendors: yes V
Tents: yes
(If yes, tent permits and fire inspections maybe needed)
Will the event include amusement rides? requiring state approval? ~
yes no
(If yes, type and location and copy of liability insurance required)(Also,
please provide the name, address and contact phone number for each
amusement provider along with copies of their liability insurance)
no
no
no
.J'
V
yes
,/
v
no
30.
Will the event be gated?
(Show on-site map)
Will there be fireworks or other pyrotechnics? yes
(If yes, contact Fire Marshall)
Will there be cooking with compressed gas? yes
(If yes, contact Fire Marshall)
Will you be providing port-a-Iets for the event? yes no ,/
(If yes, locate on-site map. If no, indicate how you will handle restroom
need~ /
Will there be a charge for the event? yes no .
(If yes, indicate ticket prices) /
Is reserved parking requested? yes no V
(If yes, indicate locations)
/
no
31.
/'
no
32.
33.
34.
2
'\
35. Nei hborhood Block Parties Hei hborhood block arties onl
. Is event sponsored by the Homeowner's Association? yes_ no_
(If not, then individual(s) submitting permit application must also submit a
petition signed by 51% of the homeowners who live on the block)
. Please note the following:1) Approvals will only be given for a one (1)
block area 2) Permit applications must be received in writing by the City
Manager's Office at least thirty (30) days prior to the event. 3)
Consumption or sale of alcohol on City rights-of-way will not be
permitted.4) Structures other than barricades are not allowed in City
rights-of-way.5) Homeowners Association will be required to pay all
overtime costs that may be incurred as a result of City staff involved in the
event.
Event Contractor/Coordinator
Please print:
Date
Please enclose the appropriate non-refundable application fee payable to the City of
Delray Beach, 100 N.W. 1st Avenue, Delray Beach, Florida 33444.
For Staff Use Only} I
Date Received (0 [) 8/ O~
.
Application fee received $ ~
Site map
Budget V
Certificate of insurance
Hold Harmless agreement
Security plan
Waiver alcoholic beverage
Railroad approval
Coast Guard approval -"
501 c(3) or (d) certificate or letter v
Health Department approval
Fire Inspector approval
Police Department approval
Public Works approval
Parks and Recreation approval
City Commission approval
3
1~~6~'c.\.
o ...... . .- X.
'?: v
-94y ~ f(,'f("
City of Delray Beach
Special Event Permit
Application
DElIAY BEACH
....
.
1993
2001
PLEASE PRINT
Event Approved/Denied Date of Approval/Denial
Approved/Denied by Title ~
1. EventNameITitle:~ CJ.~ G~ OIlofANI~ ~Iltl\
2. Event Dat~(s)~ Event Time(s):
~v--A- ,~\ ZoD~ ---p~ 1 Pt<9n',,~ ~~S~l:-
-4 p,.,z - 1 , /J"", --r-
I I
3.
4.
5.
6.
7.
8.
~~e ~ts ~ Lt~
~,. ( 0('\ -4-he.. ~{ yL ~5 0..4 tQpM - \ \ ~
9.
Event Sponsor/Producer: ~--fs C-t.h...fZA.-l M-IVwt 1 ~<.:.-
Event Contact/Coordinator: Aru. G&.W\~
Address: Lloo w~ M\AN~ ~(: .z..A ""D~C2.AI1 ~.R ~S~fl<<l
Telephone Number: S"'l .2.-"'1 L.( - 03 bS"'"'Cellular Number: "1l'b\.f{73 -~'1.r
E-mail Address: V\^.. r) '-\0"\ 2."<. , ~
Event Description:
d 4.N~ 4-.
'.J
(If neighborhood
question #36)
Sponsor Category: (please check)
Co- Sponsor - Non-Profit/Private 0
(If Non-profit attach proof of 501c(3), c(4), c(6), c(10) or c(19)) (' 'I .Il .
Event Location/Address: (JIb SO'/-tJoL S~v..~ .... S1 Mreft., o:;),vt~ r-tV!-
10.
12.
13.
./
Site plan attached: yes V
(Site plan required for entire event site) ./
Event budget attached: yes V no
(Required for all events) ~
Serving or selling alcoholic beverages: yes no '
. (If yes, copy of license and alcohol liability insurance required two (2) weeks prior
~~ /
Event certificate of insurance attached: yes no v'
(Required two (2) weeks prior to event naming the City as additional insured, also
required for vendors)
Playing of amplified music:
{Waiver required}
Requesting Police assistance:
(Traffic control/security)
no
14.
15.
16.
V'""
no
yes
/
no
yes
I
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
Will supplement with private security: yes V no
(If yes, need plan attached) /'"
Requesting Emergency Medical assistance: yes'" no ~ _
Requesting barricade assistance: yes v no'. ~
Requesting trash removal/clean up assistance: yes v/" ..... no
Requesting trash boxes and liners: yes \,../" no
Requesting stage use: yes V" no
(If yes, check type) ,)
Large stage covered 0 Large stage no cover 0 Small stage L _ Half small
stage 0 S 1e...Jl\fe> b4.~nq;$
Requesting signage: // I yes V _/ no
Type: Event sign (4'x4') v / Directional signs V'
Banner hanging i./' r Indicate dates required z.. U~S ~..t.
(Waiver required if more than one (1) week prior to evenft.
Food and beverage vendors: yes ~ no
If yes, please provide the approximate number, as well as the name,
address, and contact phone number of each vendor which is due no later
than one week prior to the event Pfp~ S- Vt'1~
Health Department approval: (see attached) yes ~___
Other vendors: yes .............
Tents: yes
(If yes, tent permits and fire inspections maybe needed)
Will the event include amusement rides? requiring state approval? /"
yes no
(If yes, type and location and copy of liability insurance required)(Also,
please provide the name, address and contact phone number for each
amusement provider along with copies of their liability insurance)
no
no ./
no V
29.
/'
v
Will the event be gated?
(Show on-site map)
Will there be fireworks or other pyrotechnics? yes
(If yes, contact Fire Marshall) /
Will there be cooking with compressed gas? yes
(If yes, contact Fire Marshall) /
Will you be providing port-a-Iets for the event? yes V no
(If yes, locate on-site map. If no, indicate how you will handle restroom
needs) /-
Will there be a charge for the event? yes no V
(If yes, indicate ticket prices) ./
Is reserved parking requested? yes
(If yes, indicate locations)
no
yes
30.
no /'
31.
32.
no
33.
34.
no
2
35. Nei hborhood Block Parties Hei hborhood block arties onl
. Is event sponsored by the Homeowner's Association? yes_ no_
(If not, then individual(s) submitting permit application must also submit a
petition signed by 51% of the homeowners who live on the block)
. Please note the following:1) Approvals will only be given for a one (1)
block area 2) Permit applications must be received in writing by the City
Manager's Office at least thirty (30) days prior to the event.3)
Consumption or sale of alcohol on City rights-of-way will not be
permitted.4) Structures other than barricades are not allowed in City
rights-of-way.5) Homeowners Association will be required to pay all
overtime costs that may be incurred as a result of City staff involved in the
even
Please enclose the appropriate non-refundable application fee payable to the City of
Delray Beach, 100 N.W. 1st Avenue, Delray Beach, Florida 33444.
For Staff Use Only
Date Received
Application fee received $ ~J
Site map ~
Budget () '^ I . 0.,
Certificate of insurance
Hold Harmless agreement
Security plan
Waiver alcoholic beverage
Railroad approval
Coast Guard approval li/
501 c(3) or (d) certificate or letter..A.u.
Health Department approval
Fire Inspector approval
Police Department approval
Public Works approval
Parks and Recreation approval
City Commission approval
3
Boo18 (;lIItural Fe..lwal
Bu"'. S.........,.
............
.111171 A...... 2008
REVENUES:
Grants
Sponsorships/Donations
Ticket! Admission Income
Food and Beverage SalesN endor Income
Other
TOTAL
EXPENSES:
Academic Olympics
Summer Film Flick
Gathering! Adults & Youth Dialogue
Adult Basketball Tournament
Youth Gospel Concert
Family Day at Pompey Park
Heritage Parade, Prayer Breakfast, Health Screening
Gospel on the Square
Insurance
PromotionslMarketing
Banners!Sites
TOTAL
$12,000
$ 8,000
$ 8,000
$ 5,000
$ 1.000
$34,000
$ 2,700
$ 200
$ 100
$ 5,600
$ 500
$ 5,800
$ 300
$ 9,300
$ 4,000
$ 2,000
$ 3.000
$33,500
~
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