07-18-06 Minutes Spec/WS
SPECIAL MEETING/WORKSHOP
JDL Y 18, 2006
A Special Meeting/Workshop of the City Commission of the City of Delray Beach, Florida, was
called to order by Mayor Jeff Perlman in the First Floor Conference Room at City Hall at 6:00 p.m.,
on Tuesday, July 18, 2006.
Roll call showed:
Present - Commissioner Rita Ellis
Commissioner Fred B. Fetzer
Commissioner Jon Levinson
Commissioner Brenda B. Montague
Mayor Jeff Perlman
Also present were - David T. Harden, City Manager
Susan A. Ruby, City Attorney
Chevelle D. Nubin, City Clerk
Mayor Perlman called the meeting to order and announced that it had been called for the purpose of
considering the following items:
SPECIAL MEETING AGENDA
1. SPECIAL EVENT REOUEST & RESOLUTION NO. 48-06/29TH ANNUAL ROOTS
CULTURAL FESTIVAL/YOUTH AND ADULT BASKETBALL TOURNAMENTS:
Consider approval of a special event request to allow the 29'h Annual Roots Cultural Festival
activities to be held July 22, 2006 through August 12, 2006, and approve Resolution No. 48-06
in support of the event; granting temporary use permit per LDR Section 2.4.6(H) for the use of
City facilities, right of way and parking lots; authorize staff support for security; waiver of facility
rental fee for City facilities; contingent upon sponsor providing a liability insurance certificate,
rental agreement from Old School Square (OSS), and a hold harmless agreement.
Former Commissioner, Alberta McCarthy expressed her gratitude for all the cooperation
and help the Roots Festival has received from the City. Ms. McCarthy noted Ms. Wesley was
on the mend.
Mr. Levinson moved to approve the special event request and Resolution No. 48-06 ill
support of the 29th Annual Roots Cultural Festival, seconded by Mrs. Montague. Upon roll
call, the Commission voted as follows: Mr. Fetzer - Yes; Mr. Levinson - Yes; Mrs.
Montague - Yes; Mayor Perlman - Yes; and Mrs. Ellis - Yes. Said motion passed 5-0.
Mayor Perlman adjourned the Special Meeting at 6:02 p.m.
WORKSHOP AGENDA
1. Old School Square Presentation - Executive Committee of the OSS Board of Directors
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Dr. Jay Alperin, President of the Board of Old School Square, recognized Joe Gillie,
Director of Old School Square, Joe Hinckley, Comptroller of Old School Square, and Peggy
Murphy, Director of Center Services at Old School Square, as being present for the
operational overview presentation. Community usage, and sources and uses of funds, were
discussed. The proposed budget for Old School Square for the 2007/2008 Fiscal Year is
approximately $2.1 million.
It was the consensus of the Commission that the presentation was well executed.
2. Presentation of Old School Square Park Development Concepts
Richard Hasko, Director of Environmental Services introduced Wendy Nero, representing
CH2M HILL, Inc. (Consultant), who provided a PowerPoint presentation outlining the
process used to generate ideas for the proposed Old School Square Park. CH2M HILL was
contracted by the City of Delray Beach to assist with the development of a Request For
Proposal (RFP) for design services for the new Old School Square (OSS) Park. A
Stakeholder Workshop was conducted July 10, 2006 at Old School Square to understand
stakeholder interests. Strengths, weaknesses, threats/challenges, opportunities and
Stakeholder recommendations were discussed. Interests and recommendations included
landscape design, event needs, clean and safe environment, shade, public art, site plan and
pathways, seating needs, and a water feature. It was recommended to develop a design
encompassing the entire site of 5.25 acres which would include Old School Square and the
proposed 1.34 acre park. This concept would result in a "unified and integrated" site.
Discussion followed concerning the scope of services, and subsequent RFP. The RFP draft
should be completed by the end of July 2006. Groundbreaking for the park project should
commence once the proposed garage is built.
The City Manager stated CH2M HILL has been engaged to assist the City in gaining input as
to what elements should be included within the park. Once gathered, this information will
be sent out for a Request for Proposal (RFP).
It was the consensus of the Commission to continue with the research and developmental
plans in order to keep Old School Square a vibrant part of the Downtown element, and to
request designs of previous projects be submitted with the RFP in lieu of original park
design concepts. Community participation was also an important issue to the Commission.
3. Presentation of Red Light Photo Enforcement - Redflex Traffic Systems
Scott Maddox, Former Mayor of Tallahassee, introduced Jay Spector from Redflex Traffic
Systems, Inc. Mr. Spector presented a PowerPoint Presentation concerning the use of this
high resolution digital red-light and speed photo enforcement camera systems. The Redflex
system works autonomously to the City's existing traffic control system, by combining the
dynamics of full motion video with prosecute-ability of high-resolution digital images of
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JULY 18, 2006
vehicles that run red lights.
The consensus of the Commission was interest to proceed once the City Attorney's office is
comfortable with any legal issues.
4. Presentation of proposed Boardwalk for the Adantic Avenue Intracoastal Bridge - Rich
McGloin
Rich McGloin from Codeur Hearing Engineering Firm, representing the Downtown
Development Authority (DDA), presented a conceptual site plan of the proposed northeast
corner of the Adantic Avenue Bridge boardwalk. Mr. McGloin was joined by Tom Blum,
owner of the Old Calypso Restaurant and board member of Waterway East Development
adjoining the proposed boardwalk property. The engineering and constrtiction costs were
estimated between $56,000 and $65,000. This proposal will help meet Goal #5 in the City's
Strategic Plan.
It was the consensus of the Commission to direct the DDA to proceed by first contacting
the Palm Beach County Commission and the Beach Property Owners. The Commission
was in favor of the concept for the proposed boardwalk for the northeast corner of the
Adantic Avenue Bridge.
5. Discussion regarding the re'J.uest that sexual orientation be added to the Cit;y's equal opportunit;y
policy. and to extend certain benefits to domestic partners.
Judge Rand Hoch (retired), Founder of the Palm Beach County Human Rights Council,
presented a report concerning domestic partner benefits. The Palm Beach County Human
Rights Council (pBCHRC) believes that offering benefits to legally married partners of City
employees, while denying identical benefits to the non-married domestic partners of City
employees is not only unfair, but also discriminatory. It was requested the City provide the
same family benefits as are provided to City employees with spouses. These benefits include
health insurance, dental insurance, vision insurance, COBRA and continuation coverage, life
insurance, long term disability insurance, sick leave, family medical leave, bereavement leave,
the employee/dependent assistance program, and any other family benefits offered by the
City. Judge Hoch also requested the discrimination section on the City's employment
application should also reflect "familial status, marital status, and sexual orientation".
Discussion followed with Commission expressing concerns, as well as, support.
It was the consensus of the Commission to move forward with policy changes.
6. Presentation of Financial Trend Monitoring Report
Joe Safford, Finance Director presented the Finance Department's first Financial Trends
Monitoring Report for the City of Delray Beach. The report is basically an accumulation of
ten (10) years of historical financial information which is then displayed in a graphic format
in order to visually evaluate the historical trends. The basic trend lines are compared to
existing goals, objectives, internal policies, or industry practices. Comments were provided
on the graphs to explain negative trends or abnormal activity in the year which they occur.
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The consensus of the Commission felt this was a wonderful report and well done.
Mayor Perlman adjourned the Workshop at 9:27 p.m.
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City Clerk
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The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information
provided herein is the Minutes of the Special/Workshop Meeting of the City Commission held on
TuesdaY'!'&r;8:d?0~Cl(fJUch Minutes were formally approved and adopted by the City Commission
on .
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City Clerk
NOTE TO READER: If the Minutes you have received are not completed as indicated above,
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