08-08-2006 Minutes Spec/WS
SPECIAL MEETING/WORKSHOP
AUGUST 8,2006
A Special Meeting/Workshop of the City Commission of the City of Delray Beach, Florida, was
called to order by Mayor Jeff Perlman in the First Floor Conference Room at City Hall at 6:00 p.m.,
on Tuesday, August 8, 2006.
Roll call showed:
Present - Commissioner Rita Ellis
Commissioner Fred B. Fetzer
Commissioner Jon Levinson
Commissioner Brenda B. Montague
Mayor Jeff Perlman
Also present were - David T. Harden, City Manager
Susan A. Ruby, City Attorney
Chevelle D. Nubin, City Clerk
Mayor Perlman called the meeting to order and announced that it had been called for the purpose of
considering the following items:
SPECIAL MEETING AGENDA
1. PROPOSED CONTRACT ITREASURE COAST REGIONAL PLANNING
COUNCIL: Consider approval of a contract between the City and Treasure Coast Regional
Planning Council in the amount of $210,000 for the Congress Avenue Master Plan and Form
Based Code.
David T. Harden, City Manager stated it was his recommendation to take the current
approach, and search for a new solution to replace the proposed time line of five (5) or six
(6) months, and reduce the proposed cost of $210,000. It was his suggestion to take the
information we currently have and continue working with the stakeholders to develop a
better proposal. Attorney Charlie Siemon, from Siemon & Larsen, P.A., has offered help
from his office.
Mrs. Ellis moved to approve the contract with the Treasure Coast Regional Planning
Council, seconded by Mr. Fetzer. Upon roll call, the Commission voted as follows: Mr.
Fetzer - No; Mr. Levinson - No; Mrs. Montague - No; Mayor Perlman - No; and Mrs. Ellis -
No. Said motion was denied 5-0.
Mayor Perlman adjourned the Special Meeting at 6:03 p.m.
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WORKSHOP AGENDA
1. Police Department Deployment Plan - Chief Schroeder
Police Chief Larry Schroeder, presented a PowerPoint Presentation, with handouts,
referencing the Dekay Beach Police Department's Monthly Update concerning deployment
ideas for Community Policing. Chief Schroeder stated a reorganization of the Police
Department would provide a higher level of Community Policing throughout the City.
Personnel changes have been completed, and there have been twenty-eight (28) promotions,
with only three (3) actual vacancies. The focus was on four (4) operational components;
three geographic and one functionaL Due to changes in the past nine (9) years, the Police
Department is trying to mirror more what they see as community needs, and follow through
on community suggested needs. One of the goals of the program is "Intelligence Led
Policing".
Discussion followed with questions concerning different aspects of the Community Policing,
with concerns concentrating on education, housing, vehicles, traffic control, and quality of
outcome.
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It was the consensus of the Commission, coverage of all four (4) comers of the City by the
Community Policing was an excellent program, and they appreciate the monthly updates that
keep them apprised with current information.
2. Discussion regarding proposed budget for FY 2007 for the following departments:
Mayor Perlman moved the proposed budget report for the Police Department to the
beginning of the reports.
The City Manager reviewed additional Police budget items which were not m the
Commissioner's information packet.
. Police
Police Chief Larry Schroeder answered questions concerning the Police Department
budget, focusing on grant availability/funding, homeland security, alternative
schools, and new hires from the Career Academy.
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AUGUST 8, 2006
. City Commission
The City Manager reported on the inclusion of $105,000 for consultant services from
the Aleksander Group to continue R.A.C.E. Initiatives; $48,000 for Kathy Daley
from Kathleen E. Daley and Associates; and an unmentioned amount for Coletta
and Company. The Special Events line item totals $42,000. There is $7,200 in the
contingency fund. The film Festival requested $50,000.00 which will not be funded.
Discussion followed concerrung organizational memberships, diversity, and
lobbyists.
. Cit;y Manager
Brief discussion ensued concerning the position of Assistant City Manager.
. Cit;y Attorney
The City Manager noted outside counsel was budgeted for $150,000. City Boards
were listed which would be attended by the City Attorney's office. Legal Advisor,
Cathy Kozol is funded by the Police Department.
. Human Resources
The City Manager stated there was $75,000 budgeted for the Compensation Study
and $60,000 budgeted for all aspects of the S.P.I.R.I.T. (Exceptional Service through
your Performance, by acting with Integrity, being Responsible, taking Innovative
action, and practicing Teamwork) Program. The Compensation Study will be
conducted after January 1,2007, with a Request-For-Proposal (RFP) going out in the
fall of 2006. New software is needed, but will be addressed next fiscal year.
. Cit;y Clerk
The City Manager reported the Electronic Agenda was budgeted for $43,700 and is
to commence after October 1, 2006.
The City Manager, referencing back to the City Manager budget, stated the position
of the Communications Manager, or Consultant, was priced out at $86,706. The
cost for cable TV to video City Commission Meetings would cost $1,400 for each
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AUGUST 8, 2006
meeting, $33,600 for Regular City Commission Meetings for one (1) year, and
$50,400 for both Regular City Commission Meetings and Workshop Sessions for
one (1) year, with a small capital requirement of $5,580. Mr. Harden recommended
the use of video streaming as opposed to cable 1V. Cable 1V would limit viewing
only to those residents who have cable television, would have limited viewing times,
and would not be readily accessible. Video streaming can be viewed anytime, and
could be archived.
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Discussion followed concerning the City's radio station and video streaming.
. Finance
Discussion ensued concerning the City's HTE Software and the cost to replace it.
Complaint-Tracking software was also discussed.
Joe Safford, Finance Director will research the feasibility of varIOUS software
packages.
· Administrative Services
The City Manager reported the Christmas tree repair funds of $15,000 would be
matched with CRA funds. Clean and Safe has a budget of $70,000; this will enable
staff to be utilized for the entire year. Repairs are being conducted at the tennis
center for fencing and air conditioning issues.
. . Fire Department
The City Manger reported on renovations at various Fire Stations. A Shade Meeting
will be scheduled,to review proposed Firefighter salaries.
Fire Chief Kerry Koen responded to questions concerrung staffing Issues.
Discussion followed.
Mayor Perlman adjourned the Workshop at 8:44 p.m.
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AUGUST 8, 2006
ATIEST~ l 4.
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City Clerk
The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information
provided herein is the Minutes of the Special/Workshop Meeting of the City Commission held on
Tuesday, August 8, 2006, which Minutes were formally approved and adopted by the City
Commission on August 15, 2006
~~S).~~
City Clerk
NOTE TO READER: If the Minutes you have received are not completed as indicated above,
this means they are not the official Minutes of the City Commission. They will become the official
Minutes only after review and approval, which may involve amendments, additions or deletions to
the Minutes as set forth above.
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