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08-22-06 Agenda Workshop CITY COMMISSION CITY OF DELRAY BEACH, FLORIDA WORKSHOP - TUESDAY. AUGUST 22. 2006 6:00 P.M. FIRST FLOOR CONFERENCE ROOM DELRAY BEACH ~ All-An-'t:aClly 11111! 1993 2001 ok PM The City will furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Contact Doug Randolph at 243-7127, 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices are available for meetings in the Commission Chambers. WORKSHOP AGENDA 1. Requested pension increase for retired Police Officers and Firefighters 2. Recommended Funding for Special Events and Grants for FY 2007 3. Proposed FY 2007 rates for the Lakeview and Municipal Golf Courses 4. Proposed FY 2007 rates for the Tennis Center 5. Presentation of Capital Budget for FY 2007-2011 6. Discussion regarding proposed budget for FY 2007 for the following departments: . Planning and Zoning . Community Improvement . Environmental Services . Parks and Recreation 7. Commission Comments ............................................................................... Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record. City of Delray Beach Memo From: City commiss~ City Manager f/(} / , To: cc: Date: August 18, 2006 Request to Increase Pension Payments to Retired Police Officers and Firefighters Re: Last year, some of our retired police officers and firefighters who retired prior to September 30, 1993 (when the Police and Fire Pension Plan was amended to provide for annual COLA's) requested an increase in their pension benefits. After considering the extraordinary pension cost increases we already had to pay last year, the Commission ultimately decided not to increase these retiree's pensions. This year these retirees have renewed their request for an increase. A copy of the request letter from last year and the actuarial studies done at that time are attached. Those studies calculated the cost to the City for increasing these benefits 5% (the minimum then recommended by the Pension Board) and 15.7% (the increase in the Consumer Price index from 1999 to 2005). The annual cost to the City for this increase would be either $43,340 or $149,692 for the next 15 years. This was a total cost to the City of $650,100 or $2,245,380 respectively. If an increase is granted to police and fire retirees, then the same increase should also be granted to general employees. Lists of retirees from both groups are attached. A 5% increase was given in 1999 for retirees from both groups who had retired prior to 1993. Before any increase could be granted new actuarial studies would be required. Recommendation: Staff needs direction from the Commission on three points. 1. Does the Commission wish to consider an increase in pension benefits fro retirees? 2. If so, what percentage increase do you wish to consider? I recommend that if an increase is to be given, it should be 5%. 3. If an increase is to be given, what would be the eligibility date for general employees? I would recommend that any general employee increase be for those who retired prior to September 3D, 2000. 'WS.I City of Delray Beach Memo To: City Commission 'nHn: City Manager ~1 CC; Dat8; June 3, 2005 Re= Request to Increase Pension Payments to Retired Police Officers and Firefighters Attached is a request from a police offICer and firefighter who retired prior to September 30. 1993 (when the Police and Fire Pension Plan was amended to prOVide for annual COLA's) that the City increase pension benefits for those retirees. The Police and Fire Pension Board has endorsed this request. Pension benefits for these employees have been Increased by the City in the past. This last occurred in 1999. Also attached IS an actuarial study giVing the cost to the City for Increasing these benefits 5% (the minimum recommended by the Board) and 15.7% (the increase in the Consumer Price Index since 1999). The annual cost to the city for this increase would be either $43,340 or $149,692 for the next 15 years. This is a total cost to the City of $650,100 or $2,245,380 respectively. These Increased costs would be in addition to the $556,121 additional contribution required for this year above what we initially budgeted. due to state requirements, and the additional $611.313 increase we are required to make for FY2006. If an increase IS granted to police and fire retirees. then the same increase should also be granted to general employees We have not determined the actuarial costs for a general employee increase. It is my personal oplOlon that it is one's own responsibility to do financl8l planning for one's retirement, including the effects of inflation, and that one should not looks to one's former employer to increase ones pension benefits beyond what was agreed to when one was an active employee. Recommendation: Commission discretion. 1 <1K " .. . .. . . . 6304 Indian Wells Blvd. Boynton Bead1, PI 33437 March 15, 2005 Mr. Bill Adams, Cbainnan Delray Beach Police And Firefighters Pension Board 100 N. W. 111 Avenue Delray Beach, PI 33444 Dear Mr. Adams: We are writing this letter on behalf of police and fire retirees who retired from the city prior to September 30, 1993. The retirees are seeking your support and approval for a reasonable increase In their monthly pension benefit, which is surely needed. Our last increase was about six years ago in 1999. Prior to that, it was more than ten years ago in 1988. The problem with the retirees under the previous pension plan is that there is no built in cost of living in it , and the only way this group can receive any additional monthly increase is to Periodically ask the city commission. As you are aware, the police officers and firefighters who Retired since 1993, not only have an overall better pension plan, but also a yearly cost of living benefit. We respectfully ask that the pension board discuss a request of at least a 5% increase to the retirees' monthly checks at your next scheduled meeting and forward your recommendation to the city manager and the city commission for such an increase. The retirees feel that this request is Very fair under the circumstances because of the comparable differences in benefits and the last Increase was about six years ago. If you need additional information please call us at. 561-735-1119 (Lorenzo Brooks) or call AI Semosh at 561-272-4856. Thank you very much for your assistance in this matter. ~IY' Y: ~ rtJW Captain Deliay ch Police Dept. ~~~oJ Alexander Semosb, Retired Lieutenant DeJray Beach Fire Dept. . ~ . .. BtHU'd 01 Trustees R!e!N!D MAY 2 - Z005 eJTY MANAGet CITY OF DELRAY BEACH POLICE AND FIREFIGHTERS RETIREMENT SYSTEM do Anne Woods Pension Administrator 609 Homewood Boulevard Delray Beach, Florida 33445 Telephone (56/) 243-4707 MEMORANDUM ,Jx~_ ~~ S..J0-05v?J , TO: David Hardin, City Manager FROM: Chief William Adams, Chairman ~ SUBJECT: Benefit Enhancement for Retirees (prior to SeDtember 30. 1993) I>A11E: ~riI27,2005 The Board ofTrostees of the City ofDelray Beach Police and Firefighters' Retirement System held its monthly meeting on April 20, 2005. One of the items on the agenda was a request from two retirees asking that the Board support an increase for those Police and Fire Department officers who retired prior to September 30, 1993. (Letter attached) As you know,.these individuals have no contractual benefit enhancement. However, the City Commission has periodically authorized adjustments to their monthly benefits recognizing that the cost of basic essentials such as health care and food has gone up drastically over the last several years. The Board discussed this issue with the two retirees and approved a motion to endorse an adjustment to the benefits this group of retirees receives. Because it has been at least five years since any increase has been approved by the City Commission, the Board feels that an increase of at least 5% would be justified. Please feel free to contact me if you need additional information or have any questions. Your assistance in this matter is appreciated. c: Lorenzo Brooks AI Semosh Attachment , , I )' ) /, ,-.. .I. ~., GABRIEL.. ROEDER. SMITH .. COMPANY CoNultllnts . ActwrIes 301 East Las 0Iaa Blvd.. Suite 200. Ft. Lauderdale, FL33301-2254. 954-527-1616. FAX 954-5~ May 23, 2005 Mr. Joseph Safford Director of Finance City of Delray Beach 100 Northwest 1" Avenue Delray Beach, Florida 33444 Re: Supplemental Actuarial Valuation Report for Police and Firefighters Retirement System Dear Joe: As requested per your May 12, 2005 letter, we have prepared the enclosed Supplemental Actuarial Valuation Report showing the cost effect of the following changes: 1. Granting a one-time cost-of-living adjustment of 5% to those members who retired before September 30. 1993. 2. Granting a one-time cost-of-living adjustment of 15.7% to those members who retired before September 30, 1993, where 15.7% is the actual CPI increase (through March 2005) since the last one-time COLA on August 1, 1999. The first Item results In an annual increase in the required employer contribution of $43,340, or 0.28% of covered payroll. The second results in an annual increase in the required employer contribution of $136,082, or 0.88% of covered payroll. The baseline for these figures is the revised October 1, 2004 Actuarial Valuation Report. Annual pensions for the 50 affected retirees would increase by $47,674 if a 5% increase is granted or by $149,692 if a full CPI increase of 15.7% is granted. The average increase in annual pension would be $953 under a 5% increase or $2,993 under a 15.7% increase. We welcome your questions and comments. Sincerely yours, , ~~ J. Stephen Palmquist JSP/ss EncIoslns SUPPLEMENTAL ACTUARIAL VALUATION REPORT Plan City of Delray Beach Police and Firefighters' Retirement System Valuation Date October 1, 2004 Date of Report May 16, 2005 Report Requested by Director of Finance Prepared by J. Stephen Palmquist Group Valued Inactive members who retired before September 30,1993. Plan Provisions Being Considered for Change Present Provision Before Chance 1. Inactive members who retired before September 30, 1993 received their last benefit increase in August 1,1999. ProDOSed Chances 1. Inactive members who retired before September 30, 1993 would receive a benefit Increase of 5%. 2. Inactive members who retired before September 30, 1993 would receive a benefit Increase of 15.7% to reflect the actual increase in the CPI since August 1, 1999. Particioants Affected Inactive members who retired before September 30, 1993. Actuarial Assumptions and Methods Same as October 1, 2004 Actuarial Valuation Report with no exceptions. Some of the key assumptions/methods are: Investment return - 8.5% per year Salary Increase - 6.0% per year Cost Method - Entry Age Amortization Period for Any Increase In Actuarial Accrued Liability 15 years Summary of Data Used in Report See attached page. Actuarial Impact of Proposal(s) See attached page(s). Special Risks Involved WIth the Proposal That the Plan Has Not Been Exposed to Previously None. Other Cost Considerations None. 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COU')(I')N NN8 . ~ .~ :8~ to- .,. tit- ~ ~ 0)('1 C!.~~ to-co (1')('1,1 to- .,..,. fI) w II! i= ~. 5 I' Ei ~ a: w ID m ~ :IE CD D m ~ t ~ ~ ; CD ..l <f C ... m CD CD w !mC)C) ~ E='!! Z ~~~~ j I!:! (I')~U')U') O)~....: . . "'it C';:: .,..,. (\')~~~ . . "'it ~:: tit- tit- (\');:tU')U') O)~....: . . "'it ~:: .,. tit ~ CD m t~CD ...~~! ,8m Q>C) E='~! ~~~~ POLICE AND FIREFIGHTERS RETIREMENT SYSTEM RETIREES RETIREES PRIOR to OCTOBER 1, 1993 (UPDATED 05-04-(6) C:tJ;~ _. .' j. ~5"_;-'"~\,__/;_:>:__ _ '''.';:.":'i:'''':t'. '~..,' ~'." ,', ,-' Retirement Hire Tennination .SetVici Reti~ PensIOn' Benefit Yrs MthS BALDWIN, Benjamin 03101/90 03101 no 02128190 20 0 Normal $1,555.85 BERGLlN, Allen 11/01/83 11/19n3 1 0/18/83 9 11 Disability $1,408.67 BRADBURY, Wayne 03/01/87 10101/67 02/27/87 19 4 Disability $2,289.57 BRAILFORD, Clifford 03101/81 02108/57 02/13/81 24 0 Normal $1,181.46 BROOKS, Lorenzo 01/01/91 11/01/63 08/22186 22 9 Normal $1,587.37 BROWN. Redick 03lO1n6 07/29n2 02/11n6 3 6 Disabilitv $880.73 COCHRANE, William 06101/93 10/18n1 06/15/94 22 7 Normal $3,683.93 CREASMAN, Tenv 11/01/89 01/27n5 11/01/89 14 9 Normal $1,229.93 CROFT, R.C. 05lO1n2 01103/38 05101n2 34 3 Normal $1,074.40 EVANS, Robert W 07/01/93 06/15/63 06/15/93 30 0 Normal $2,656.29 HELVENSTON, James 05/01/81 10/01/63 04/24/81 17 6 Normal $929.41 HENRIQUES, Frank 06101/93 11101/66 OS/28/93 26 6 Normal $3,331.97 HILL, Earkis 11101/92 10/02172 05/15/91 18 7 Normal $1,372.68 HILL, William 06101/80 01/07/67 OS/23/80 13 4 Normal $983.70 HORN, Robert 01101/90 10/19/67 12130/89 22 2 Normal $1,738.98 INMAN, Wayne 10/01/93 11/01n1 09/15/93 21 10 Normal $2,084.85 JACKSON, Michael 12/01/84 08115/67 11/16/84 17 3 Disability $3,028.10 MAGINLEY. Lestroy 04101/85 02/15nO 03131/85 15 1 Normal $1,352.39 MALINOWSKI, Michael 07101/90 08/19n2 06122190 17 10 Disability $2,808.91 MICHAEL, Donald 04/01n6 08101/54 03/30n6 21 7 Normal $992.83 MICHAEL, Harold 05101/84 10101/63 04/17/84 20 6 Disabilitv $2,075.06 MOORE, Fenton 12/01/83 11/01/64- 11/15/83 19 0 Disability $1,675.70 NUBIN. Theron 05/01/82 10106167 04/16/82 14 6 Disability $568.40 PITTMAN, Bernard 01101190 02/16180 12/15/89 9 9 Disability $2,120.22 QUINN, Joseph 12/01n1 09/15/48 11/30n1 23 2 Normal $633.25 ROSEKE, Wayne 08101/87 11/15/63 07/31/87 23 8 Normal $1,386.25 RUFFING, Robert 02/01/87 08lO6n4 01109/87 12 5 Disability $2,082.85 SEMOSH, Alex 09/01/80 03/1 0/50 08/28/80 29 9 Normal $1,516.10 SHEA, James 01101190 12106/66 12/08/89 23 0 Normal $2,079.21 SHINHOL T, Richard 05101/92 11/04/85 04115/92 6 5 Disabilitv $2,424.77 SLAGER, Robert 03/01 n9 02/12/53 02/23n9 26 0 Normal $1,360.56 SMITH, Dennis 06101/84 02124/64 05/15184 20 2 Disability $2,596.17 TWITTY J.J. 08101/92 04101/68 07/31/92 24 4 Normal $2,532.98 WAUGH, Michael 11/01/89 12/14181 10/27/89 7 10 Disabilitv $2,297.06 WAY, John 01101190 11/19n3 12/15/89 16 0 Disability $2,086.64- WONDRA. Dennis 01/01/90 10/08/67 12/29/89 22 2 Normal $2,166.28 ZIEGLAR, Frederick 08101/90 09/05n8 07/19/90 11 10 Disabilitv $2,554.81 $68,328.33 . . GENERAL EMPLOYEES PENSION PLAN (UPDATED 07-20-06) ..tamNi......... /;U~~; " --"/ ?;, ;'f'''Pf', - .................-<> ......> -.-""""'.. ....... . Retirement Hire Tennination ......Rett.....ent :tension Benefit Yrs Mths ANDERSON, Jesse 03/01102 03106180 02/16102 21 11 EarlY $ 1,536.93 ARNAU, Elizabeth 02/01190 07/15n4 01/05/90 15 6 Normal $ 2,177.70 AXELROD, Charles 01/01/91 10/01/80 12/31190 10 3 Normal $ 937.74 BAL VtN, Georae 04/01/97 12/21187 03107/97 9 2 Normal $ 505.20 BARNES, Samuel 10/01/92 10/08n3 09/25/92 18 11 Normal $ 972.78 BARRATT JR, Leroy 03/01/00 04/1 0/89 02/04/00 10 10 Normal $ 715.36 BARRECA, SallY 06/01/94 07/02184 OS/20/94 9 10 Normal $ 491.30 BARRERA JR, Octavio 12/01/99 06/10/68 11/28/99 31 5 Normal $ 2,235.29 BAUER, Richard 08101106 12/12/85 07/31/06 20 7 DroD $ 3,568.26 BEll. Katherine 07/01/95 11/21/83 04/08/94 10 4 Normal $ 513.82 BENTLEY. Irene 11/01/01 07/21/86 10/05/01 15 2 Normal $ 843.80 BLAKE Columbus 06/01106 02/23/81 05/31106 25 3 Early $ 1,126.80 BOLT, Richard 12/01/94 06/04n5 09/30/92 17 3 Early $ 1,051.73 BOURBONNIERE, 08/01/80 02/12/62 07/11/80 18 5 Normal $ 632.86 JaCQueline BRAllFORD. Clifford 02/01/95 06106/88 01/27/95 6 7 Normal $ 400.00 BRAUNSTEIN, Leah 03101187 07/19n6 02/06/87 10 7 Normal $ 500.32 BROOKS, Floyd 08101/86 05/31/62 07130/86 24 2 Normal $ 1,091.08 BROWN, Euaene 12/01/99 12/13/83 11/30/99 15 11 EarlY $ 1,074.37 BURTREM, Suzanne 11/01/05 1 0/14/85 10/21/05 20 0 EarlY $ 906.58 CESAR, Jack 12/01101 10/15n1 11/18/01 30 1 DroD $ 1.893.39 CHURCH, Gerald 04/01/92 05/15n8 03/31/89 10 10 Normal $ 1 ,454.49 CLARK, Mitzi 12/01/95 12/27/82 11/30/95 12 11 Normal $ 778.02 CONDRY, Willie 05/01/91 04109181 04112/91 10 0 Normal $ 623.37 CONNELL, Richard 01/01/04 11/06n3* 12/06/03 30 1 Normal $ 3,864.29 CORR, Pamela 12/01104 03/17/86 11/21/04 18 8 DroD $ 1,571.28 COTIGNOLA, PaSQuale 01/01/02 11/22/93 01/15/99 5 1 Normal $ 136.46 COWDREY, Marie 04/01/88 01102173 03/30/88 15 2 Normal $ 747.50 CRISANTI, Henrv 12/01105 07108191 01/23104 12 6 Normal $ 659.48 DAWSON, Robert 03101/00 07/19/90 08/19/97 7 1 Normal $ 349.98 DERANGO, Ernest 09/01/92 08101n5 08/14/92 17 0 Normal $ 1,098.75 DICKSON, Dennis 04101103 12/15/86 03128103 16 3 Early $ 1,157.70 DOOLEY, Frank 07101185 04/12160 06/28/85 25 2 Normal $ 973.78 DOSTAL, Marv 12/01/95 11/10/80 11/30/95 15 0 Normal $ 1,003.34 DRAGON, Joseph 10101/99 08lO4I86 09130/99 13 1 Normal $ 1,745.56 DUDA, William 05/01/00 04/23/90 04/27/00 10 0 Normal $ 755.16 EAST, RalDh 05/01/05 09/27/88 04/29/05 16 7 DroD $ 1,668.64 EUBANK, Edward R 04101/00 02/1006 03127/00 24 1 Early $ 1,826.88 FASHAW. Bertram 10/01/99 01/01/85 09/30/99 14 9 Normal $ 754.86 FOSTER, Edward 11101/94 10/01/69 10/07/94 25 0 Normal $ 1,674.38 FOSTER, Sylvia 08101/97 07/27187 07/31/97 10 0 Normal $ 631.78 FRANK, Donald 07/01/97 03/13/89 06/13/97 8 3 Normal $ 400.34 GANGEMI, Rocco 07/01/98 09/11/89 06101/98 8 8 Normal $ 378.24 I GARITO, Barbara 07/01103 05/07/84 06108/03 19 1 Normal $ 2,266.29 GARLAND Arthur 03101/99 02/22156 02/26/99 43 0 Normal $ 1,972.01 GARLAND, Robert 04101/97 OS/24/56 03128/97 40 10 Normal $ 1,751.90 GERALD, Willie 04/01/02 01/19n2 03/08/02 30 1 Normal $ 1,952.36 GILLIAM Edward 12/01/97 04I30n9 01/15190 10 8 Normal $ 562.93 GONZALEZ Victor 02/01101 06/26/89 01/12/01 11 6 Normal $ 813.12 GRAHAM, Lee 03/01/96 01/14/86 02/29/96 10 1 Normal $ 1,081.33 GRANT, Jessie 01/01105 10129n4 12/31/04 30 2 Drop $ 2,560.26 GREEN, William 01101/01 06/27m 12/15100 23 5 Early $ 1,910.09 GREENBERG, Harvey 01/01/97 08/27/84 12/31/96 12 4 Normal $ 1,206.33 GROVER, Laurence 02/01103 04/09190 01103103 12 8 Early $ 1,011.34 Window GUERRIER, Emmanuel 06101/05 OS/22/89 05/31/05 16 0 DroD $ 1,273.45 HALEY, Donald 10101100 03lO3n5 09/29100 25 6 Normal $ 2,887.75 HALUPKA. Margaret 04/01104 06129/87 03/31104 16 9 Normal $ 1,200.02 HATTON, John 06/01/97 01/02190 05/31/02 12 4 Normal $ 677.95 HELD, Ronald 11101105 10/16/89 10131/05 16 0 Drop $ 1,219.69 HERNANDEZ, Suandra 10/01/05 02/24/92 09/26/05 13 6 Drop $ 923.36 HERRING, Willie 08/01/00 06/21n6 07/30100 24 1 Normal $ 1,420.87 HESS, Merle 02/01104 01/21/82 01/23104 22 0 Early $ 1,317.12 HESSEL TON, Margaret 03101/03 07/31/89 02/03/03 13 6 Drop $ 885.06 HOPE Maraaret 11/01/99 09/02174 10/09/99 25 1 Normal $ 1.986.06 HUGHES, Stanley 01101/92 11/25n4 12/31/91 17 1 Normal $ 835.32 JACKSON, Nancy 01/01/03 12/30/85 12/31/02 17 0 Early $ 1,849.71 Window JOHNSON, Calvin 06101/92 10101180 05101/92 11 7 Normal $ 1,025.50 JOHNSON. Edward 11/01/98 10122174 10/16/98 23 11 Early $ 947.49 JOHNSON Louis 06101/86 OS/28/68 05128/86 18 0 Normal $ 931.92 JOHNSON Willie 08101/96 02/07m 07/31/96 19 5 Normal $ 1,042.92 JOLLEY, Robert 11/01/03 10/01n3 10/03/03 30 0 Drop $ 2,228.78 JONES, Clyde 04/01101 03109187 03116/01 14 0 Normal $ 965.06 JUNGHANS, David 08101104 05/31/94 07/30/04 10 2 Normal $ 1,272.85 KEANE, Huah 01/01/82 03117/69 12/18/81 12 9 Normal $ 680.55 KLEINMAN, Selma 07/01/94 06I13n5 06130/94 19 0 Normal $ 1,438.43 KROENUNG, Brian 08/01105 06/26/95 07/31/05 10 1 DroD $ 633.29 LADD, Dorothy 10/01/99 04/07/80 09/30/99 19 5 Normal $ 1,504.06 LANG, Willie 02/01190 11101160 01/31190 29 3 Normal $ 1,379.77 LAPOINTE, John 12/01180 11/12170 11/28/80 10 0 Normal $ 500.00 LEBRON, Philip 10/01/99 08/21/89 09/30/99 10 1 Normal $ 500.00 LLUVERAS, Luis 05101103 03114/73 04/14/03 30 1 Normal $ 2,056.76 LONTOS. JoseDh 08101/95 08124/89 07/07/95 5 10 Normal $ 400.00 MANNING, Charlotte 06/01/97 04/17/89 05/30/97 8 1 Normal $ 349.42 MARl Alfred 11101/99 10/24/94 10/24/99 5 0 Normal $ 97.46 MCAULEY, Emily 06/01/00 01/23/84 05/05/00 16 4 Normal $ 1 032.21 MCDERMOTT, William 01/01/00 10/21/80 12/24/99 19 2 Normal $ 1,510.82 MCDONOUGH, Celeste 06101/00 05109/84 05/15/00 16 0 Normal $ 1,227.58 MEGGISON, Carolyn 01/01/01 10/31/88 12/31/00 12 2 Normal $ 604.78 MEISSNER, Irene 05101/06 01/16186 04/30/06 20 3 DROP $ 1,411.05 MILLER, Paul 06101/91 08/28n4 05101/91 16 8 Normal $ 876.59 MITCHELL, George 12/01n7 03/19/57 11/30n7 20 8 Normal $ 543.37 MITCHELL Jr, Matthew 02/01/05 01/01/00 01/07/05 5 0 Normal $ 288.69 . MONTFORT, Riley 08101/88 06I24n4 07/15/88 14 0 Normal $ 626.97 MORGAN, Sharon 01101/98 10/21/85 12/31/97 12 2 Normal $ 900.54 MORRISON. Susan 08/01/93 07/09n3 07/16/93 20 0 Normal $ 1,524.98 MORRISSEY, Margaret 04101102 01/06192 03/19/02 10 2 Normal $ 619.67 MUND, Diana 10/01/03 06/13/88 02/08/02 13 7 Disability $ 679.69 MURRAY, William 11/01/02 10/01 n2 10/30/02 30 0 Normal $ 2,178.63 N'GURUMO, N'Detenoa 03101106 02125/91 02127106 15 0 Normal $ 1,812.18 OAS Marv 08/01/96 01116n4 07105/85 11 5 Normal $ 500.00 OFFIE, Michael 09/01/00 02/04185 08118/00 15 6 Early $ 1,331.76 OLDAKER, Mildred 03101/96 04lO6I87 02/16/96 8 10 Normal $ 362.41 PALLER, Gerald 12/01/03 11/26/90 11/28/03 13 0 Normal $ 964.73 PENNETT A, Arthur 01/01/97 12/18/86 12/31/96 10 0 Normal $ 972.97 PHILLIPS, Robert 03101101 02/19n1 02/19101 30 0 Normal $ 3 073.61 PITSCHMAN, William 12/01/03 02/03/92 11/21/03 11 9 DroD $ 769.17 POWELL JoseDh 04101/85 11/07/67 03129/85 17 4 Normal $ 684.80 PRADO. Pedro 05101102 03130/92 04/20/02 10 0 Normal $ 668.65 PULLUM, Daniel 04/01/97 06/21n6 03/21/97 20 10 Normal $ 1,079.33 RANDOLPH, Douolas 04101106 05101/89 03/17106 16 10 Normal $ 2,142.29 RITCHASON, Martha 01101/00 12/10n9 07/19/91 11 7 Normal $ 1,465.30 RODRIGUEZ, Rosendo 07/01/95 03/28/88 06/30/95 7 3 Normal $ 493.60 SABATINI, Rose Ann 07/01/06 03/17/86 06/30106 20 3 Normal $ 1,647.24 SANDELL, Richard 06101/01 07/27/92 03101/99 6 7 Normal $ 371.41 SANZONE, Jerome 12/01/00 03/13/89 11/17/00 11 8 Normal $ 1,604.53 SCHERZ, Barbara 05/01106 01129/96 04128106 10 3 DROP $ 693.05 SCHOOLER, Barbara 04101106 12/10/84 03/31106 21 3 DROP $ 3,242.54 SMITH, Norma 05/01/00 10/27/69 04/30100 30 6 Normal $ 2,403.54 SMITH, William 02/01/86 04/21/65 01/31/86 20 9 Normal $ 650.45 SPRAGUE, Ruth 07/01105 12/09/97 06/1 0105 7 5 Normal $ 327.16 SUNDERMAN. Frieda 04/01/99 03/31/80 03131/99 19 0 Normal $ 1,102.32 SWANSON, Ruth 12/01/94 01/12/81 11130/94 13 10 Normal $ 910.12 TAYLOR, Patricia 07/01/06 06/14n6 06/30/06 30 0 DROP $ 3,191.91 THOMAS, Leroy 09/01/99 09/18n0 08/09199 28 10 Normal $ 1,790.29 THOMAS. Maria 06101n8 03/16160 05l31n8 18 2 Normal $ 500.00 THORNTON, James 11/01/93 10/03n3 10/04/93 20 0 Normal $ 1,270.58 TUCKER, Nathaniel 05/01/03 02/05/64 04106103 39 2 Normal $ 2,222.34 TULLO Nicholas 08101/00 12/26/89 07/14/00 10 6 Normal $ 997.20 TYSON, Albert 10/01/88 08/30/55 09/30/88 33 1 Normal $ 1,732.47 TYSON, John 12/01/92 02125/82 11/07/92 10 8 Normal $ 516.79 VIZZI, Katie 05101/05 06/07/99 04I08I05 5 10 Normal $ 197.89 WARREN, Jack 09/01/04 01/28/94 08131/04 10 7 DroD $ 958.77 WATSON, Thomas 05/01/05 10117/88 04115105 15 7 Disability $ 1 033.45 WEBB JR, James 07/01106 03101/00 09109/05 5 6 Normal $ 135.05 WEBER, Thomas 02/01/81 04/06/62 01/31/81 18 9 Normal $ 1,490.98 WELCH. Greaorv 03/01104 11/24/86 02123/03 16 3 Disability $ 1,872.27 WICKERT, Ellen 05/01104 07/23/13 04/10104 30 8 DraD $ 3,532.40 WILSON, Willie 04/01/02 06/21n9 03/08/02 22 8 Early $ 917.48 WORTHING. Hallie 06I01n4 04/16/55 05l31n4 19 1 Normal $ 667.25 WRIGHT. Michael 05101102 03/19190 01/17/97 6 9 Normal $ 440.95 ZARCH Jeffrey 05/01/06 02121/89 04/28106 17 2 DroD $ 917.82 ZUCCARO, Richard 10101/99 02/02/80 09/30/99 19 7 Normal $ 2,928.51 $ 170,229.62 fff4 MYDELRA YBEA CH COM City of Delray Beach Administrative Services Memorandum TO: David T. Harden, City Manager ~obert A. Barcinski, Assistant City Manager FROM: SUBJECT: Recommendations for Funding Special Events and Charitable and Benevolent Organization Grants FY 07 budget DATE: August 18, 2006 A committee composed of Doug Smith, Lula Butler, Joe Safford, Harry Hamilton and myself reviewed funding requests in the FY 07 budget from the City Commission Special Event account and the Charitable and Benevolent Organization Grant account. A total of $92,000 in requests were received for funding from the Special Event account with a budget of $49,200. A total of $762,657 in requests were received for funding from the Charitable and Benevolent Organization account with a budget of $342,000. Past policy has been to limit the funding from the Special Event account to no more than $50,000 and the Charitable and Benevolent Organization account to no more than 1 % of operating millage ($548,107). The budgeted amount for charitable and benevolent organization grants is $342,000 plus $40,000 requested from the Drug Abuse Foundation which is paid through the Chris Evert Tournament. If the Old School Square grant amount budget of $240,000 is added the total of contributions to charitable and benevolent organizations is $622,000. Although we have not adopted a specific policy or criteria for funding these requests, the committee used various criteria such as meeting Commission goals and objectives as part of our review. Staff recommendations for funding are attached as Exhibit "A" and "B" with back up information. A summary of staff review comments is as follows: I. SPECIAL EVENTS A) City Sponsored Special Events: 1. Holiday Parade/City Sponsored: Since this event is co-sponsored by our Parks and Recreation Department with the Chamber of Commerce and does have a positive 1 wS. ~ economic impact on the City, the Committee recommends $1,500 funding as requested. 2. DMC/Christmas Tree: This is a City sponsored event and the amount requested is per our agreement with the Downtown Marketing Cooperative. The Committee recommends funding in the amount of $25,000. 3. Sister Cities Committee: An additional amount of $7,500 was requested over previous years to help cover travel costs and gifts associated with our 30th anniversary as well as the Morikami's 30th Anniversary with Miyazu, Japan. The Committee felt that part of the requested funds for gifts ($5,000) be shared by the Sister Cities Committee. Therefore we recommend funding in the amount of $7,500. 4. First Night: This is a City sponsored event. The Committee recommends continued support in the amount of $5,000 help offset administrative costs associated with the event. B) Other Events: 1. Martin Luther King Celebration: The Committee felt this program supports Commission goals of Community Unity and recommends $500 funding as requested. 2. Delray Beach Film Festival: The request for this event was $50,000 or approximately 22.5% of their budget. Committee members felt that this event as it gets established could help market and promote the City. Therefore the Committee recommends funding in the amount of $3,000. 3. Contingency: The Committee felt it was important to leave a contingency amount in this account to allow the Commission to fund unexpected requests that may come up during the year as they have in the past. Last year after the budget was approved funds were provided to the American Red Cross, 4th Annual Diaspora Awards and the South Florida Rainbow Tennis Tournament. Funds provided for the Glory Awards Program and Palm Beach International Film Festival were pass through costs for which we will receive grant funds from the County to offset these expenses. The Committee recommends a contingency of $6,700. Last year's contingency was $2,300. II. CHARITABLE AND BENEVOLENT ORGANIZATIONS A) Contracts/Economic Development 1. Economic Development Support/Chamber of Commerce: Although a specific funding amount is not contracted for, funding of this request meets a commitment made when occupational license fees were cost increased. This request meets Commission goal of Expanded/Diversified Economy and helps promote the City. The Committee recommends funding in the amount of $7,000. 2. Economic Development Director: By a contract agreement between the City, CRA and Chamber of Commerce the City is required to contribute $65,000 per year for this position. The Committee recommends funding in the amount of $65,000. This project meets Commission goals of Expanded/Diversified Economy. 3. Fireworks/Downtown Marketing Cooperative: By contract with the DMC the City is committed to this level of funding to help offset costs for the 4th of July Fireworks Show. The Committee recommends funding in the amount of $47,000 as per contract. 2 B) Cultural Organizations: 1. Expanding and Preserving Our Cultural Heritage, Inc. (EPOCH): The Committee felt that this organization made great strides forward over the last year in building organizational capacity, defining their mission, marketing and promoting their programs and in accountability. A strategic long range plan was completed, members of the organization attended the Non-Profit Academy, and programs meet the Commission goal of Community Unity as well as help to market and promote the City. This is the only African American Museum in the County and only one of twenty in the State. The Committee recommends an increase of funding to $40,000. 2. Friends of the Sandoway House, Inc.: The Committee supported this funding request with a slight increase from last years funding level. Members of the organization attended the Non-Profit Academy and will be entering Phase II of this program soon. They provide services and programs that would not otherwise be available and serve our citizens through their educational programs on the marine environment. Their programs meet the Commission goal of Quality Education and would help save a needed educational program. The Committee recommends funding in the amount of $27,500. 3. Delray Beach Chorale: This is a new funding request. Funding is requested to help offset operating costs for their concert programs. The Committee felt that the programs they offer helped to build cultural capacity and helps to market and promote the City. The Committee recommends funding in the amount of$1,000. 4. Museum of Lifestyle and Fashion: Funds are being requested to purchase a bus to be used for their tours of historic Delray Beach and summer youth program tours. The Committee did not feel that the purchase of a bus in view of other requests was a priority. However members of the Committee felt that this was an important program providing a service to the community and helped to market Delray Beach. Funding in the amount of $6,000 is recommended to help offset the costs of bus rental. III. OTHER ORGANIZATIONS 1. Aid to Victims of Domestic Assault: The Committee felt that this organization provided a vital service that the City does not provide and did fit into goals of the Commission. Members of this organization did attend the Non-Profit Academy and do provide a vital service to our residents. The Committee recommends funding in the amount of $25,000. 2. Association of Retarded Citizens (ARC): This organization provides services to a segment of our population not otherwise provided by other organizations. For this reason the Committee recommends funding in the amount of $3,000. 3. Boys and Girls Club: Funding is requested for the Delray Beach site and will be used to offset operating costs and expand programming. The Committee goal of Quality of Education is met by these programs. In view of other funding request, the Committee did not support an increase in funding from last year but did indicate that additional funding might be obtainable from the CDBG Program. The Committee recommends funding in the amount of $35,000. 4. C.L.A.S.S. of Palm Beach County, Inc.: This is a first time request for funding. The Committee unanimously supported some level of funding for this very successful tutorial program. It meets the Commission goal of Quality Education/Saving a Special Education Program, serves approximately 200 resident youth and has a 3 proven track record. They also have a significant financial need. The Committee recommends funding in the amount of $5,000. 5. Community Child Care Center: The Committee felt that this organization provides an important service to many of our low income working poor families, serves a significant number of children and their families and meets the Commission goal of Quality Education/Saving Special Programs. Funding will be used to offset costs of the Beacon Program and members of this organization have attended the Non-Profit Academy. The Committee recommends continued funding in the amount of $25,000. 6. Deaf Service Center of Palm Beach County: This organization provides a service to approximately 3,000 of our residents and is a service not otherwise provided by the City. Although this program does not meet a Commission goal or objective a majority of the committee felt this was a vital service and the City should continue to provide funding. The Committee recommends funding in the amount of $3,000. 7. Drug Abuse Foundation of Palm Beach County: Funding for this program is provided in the Tennis Stadium budget through the City's contribution to the Chris Evert Charities Tennis Tournament. The Committee recommends $0 funding in this account. 8. Delray Beach Tennis Patrons: Through their program the Delray Beach Tennis Patrons provide tennis instruction to children, focusing on those who could not otherwise afford lessons. They help offset these costs through a scholarships from funds raised. A majority of the Committee recommends funding in the amount of $2,500. 9. Early Learning Coalition of Palm Beach County: This organization took over the programs and responsibilities previously administered by the Palm Beach County School District. Funding is requested to subsidize care for children of the working poor. Most of their funding comes from Federal Funds, but requires a 6% local match. They also however receive funding from Palm Beach County and Children's Services Council which accounts for over two thirds of the local match requirement. They propose to assist 200 Delray Beach children and based on the match have requested $75,157. However because other County organizations account for over two thirds of the local match and because similar services are provided by other organizations the Committee is only recommending funding in the amount of $10,000. 10. Hospice by the Sea: This a new request. Funding is requested to help pay the care of indigent residents. The services provided are not otherwise provided by the City or another organization. A majority of the Committee recommends funding in the amount of $2,500. 11. Kids in Distress: This a new request. Funding is requested to help pay for the cost to recruit and train additional foster care families and provide respite services. This service is not provided by the City. A majority of the Committee felt that this was an important program and recommends funding in the amount of $2,000. 12. Mae Volen Senior Center: Funding is requested to offset costs of the transportation program for seniors. This program does meet the Commission goal of Providing Quality Service to Our Citizens. About 25% of their transportation services are provided to Delray Beach residents. The Committee recommends funding in the amount of $10,000. 13. Milagro Foundation: This is a new request for funds to offset costs of their STARS, mentoring and outreach educational programs. This program does meet the 4 Commission goal of Quality Education and members of the organization have attended the Non-Profit Academy. The programs serve disadvantage youth in our community and have been recognized for their quality and success. The Committee recommends funding in the amount of $5,000. 14. Urban League: Funding has been requested to helps pay the cost of a housing counselor serving Delray Beach. This organization will also be receiving $9,000 from our CDBG Program. The Committee felt this Program help meet the Commission goal of Quality Neighborhoods and recommends funding in the amount of $3,000. 15. Wayside House: Although providing a vital service a majority of the Committee could not support this funding request. It did not meet any of the Commission goals or objectives nor have they submitted required performance reports in the past. The Committee recommends $0 funding. 16. Contingency: The Committee is recommending a contingency in the amount of $17,500 for unexpected requests that may come up during the year. Last years contingency was $20,300. The Committee also recommends consideration of additional funding for the following organizations if funding can be identified. 1. C.L.A.S.S. of Palm Beach County, Inc. 2. Milagro Foundation 3. Friends of Sandoway House 4. EPOCH We did not come to any consensus of additional funding amounts for these four (4) organizations. File:u:sweeney/asmemos Doc:Memo to DTH re Recommendations for Funding FY 07Budget 5 I City of ADMINISTRATIVE SUBJECT: GENERAL ADMINISTRATION r POLICIES AND PROCEDURES Charitable and Benevolent Delray MANUAL Contributions and Special Event Funding - NUMBER REVISIONS EFFECTIVE DATE: PAGE - Beach GA-23 5 January 1, 2002 1 of 7 SUPERCEDES Az:rr~ ~ta GA-23 , Rev. 4 . (, (01-09-98) DAVID T. HARDEN, City Manager GA-23.0 Purpose: The purpose of this policy, as approved by the City Commission on September 30, 1986, is to provide formal procedures for reviewing requests for charitable and benevolent contributions and special event funding from City Funds. GA-23.1 Procedures: The presentation and consideration of requests for City funding by agencies will be based on the following guidelines: 1. Agencies desiring funding from the City of Delray Beach are required to complete the City's "Application for Charitable and Benevolent Contribution Request" (Exhibit A) or "Application for Special Event Funding" (Exhibit B) for review prior to any award. 2. Requesting agencies should be agencies which supply a needed service to the Citizens of Delray Beach which, in the absence of such agency programs, the City would provide such service directly from its own resources. 3. Where possible, requesting agencies should participate in and provide volunteers to take advantage of special event fund raising opportunities taking place within the City of Delray Beach (i.e., De/ray Affair, etc.), 4. Funding applications will be reviewed by a City Staff Committee designated by the City Manager. The Committee's funding recommendations will be submitted to the City Commission for their approval or denial. . 5. As a condition of being" funded, the recipient organization shall submit Status Reports to the City Manager. Failure to submit these Status Reports may jeopardize approval of future requests for funding. 6. The total charitable and benevolent contribution funding for eligible requesting agencies should not exceed 1 % of the Ad Valorem Tax revenue annually. 7. 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Holidav Parade/Chamber of Commerce a) City Co-sponsored event b) Purpose of funds requested - Funds used for operating costs for mailing, trophies, payments to bands c) Total budget d) Other funding e) Estimated attendance/Ofcl residents f) Required reports submitted $ 4,000 $ 2,5QO 20,000 / 97% residents N/A 2. Christmas Tree/Downtown Marketine: Coooerative a) City sponsored event - Downtown Marketing Cooperative hired through contract to fund-raise, obtain volunteers, manage site set up, provide promotional and marketing support b) Purpose of funds requested - Help offset construction costs to put up holiday tree c) Total budget $137,000 d) Other funding sources > Grants/other > Other sponsors/donations e) Estimated attendance f) Required reports submitted $ 25,000 $ 77,000 300,000+ N/A 3. Sister Cities a) Mayor Committee/non-profit organization b) Purpose of funds requested - Used for operating expenses and Young Artist Contests Awards ($2,500), defray costs to visit Milazu for 30th Anniversary of Sister Cities Program ($2,500), and gift to Miyazu for 30 Anniversary ($5,000) c) Total estimated budget $ 39,000 d) Other funding sources > Fund-raising projects > Memberships and donations > Palm Beach County Grant e) Attendance > 5 students to MZazu with 13-15 additional travelers (80%) Student Exchange Program and 30 Anniversary visit to Japan > . 100 students participate in Young Artists Competition (80%) > About 200 citizens in attendance for Miyazu visit to Delray Beach (90%) f) Other - City contributed $5,000 for gift for 20th Anniversary above regular contribution that year g) Required Reports submitted $ 23,500 $ 500 $ 5,000 N/A 4. First Nie:bt 2007 a) City sponsored event b) Purpose of funds requested - The funds will be used to help offset operating costs for entertainment, production and promotions, and administrative costs c) Total budget $ 92,000 d) Other funding sources > County grants > Sponsorships/donations > Button sales e) Estimated attendance f) Required reports submitted $ 10,000 $ 42,000 $ 37,000 20,000+ N/A 5. Martin Luther Kin~ Holidav Celebration a) Non-profit organization b) Purpose of funds requested - Operating funds for office supplies, refreshments, and gifts and trophies for the track and field event c) Total budget $ 1,400 d) Other funding sources: Personal contributions and other organization contributions e) Estimated attendance/% residents 500-600 / 95% residents f) Required reports submitted N/ A 6. Delrav Beach Film Festival a) Non-profit organization b) Purpose of funds requested - To offset operating costs for theater rentals, technicians, advertising, free children's program and pay for costs for lecture speakers c) Total budget $221,350 d) Other funding sources: Not indicated in application e) Estimated attendance/% residents 15,000 / 66% residents f) Required reports submitted N/ A L - m tn ... tn (I) :::I C" (I) I:t:t- ...0 C I (1)<0 -0 00 >N (I) .. i CO r:tJ~ "C- C CO ns (.) .! J!!u. .Q ns ... .~ ns .c CJ - - ~ .Q .- .c >< W " Q) " c Q) E E ~ 0 (.) ~~ - II) Q) ~ :s C' ~~ C) c <<>>" o c > :s u..u.. C) c It)" o c > :s u..u.. C) c ~" o c > :s u..u.. ..... o o N - II) - (.) "' ... - c o C,J 0 0 0 0 0 0 0 0 0 0 0 0; 0 ..0 ,...: .... r--. CO V .... ~ ~ ~ I ~ 0 0 0 0 0 0 0 0 0 0 0 0 ,..: ..0 ..0 r--. C") N CO V .... ~ ~ ~ I ~ 0 0 0 0 0 CD en 0 0 r--. C") en 0 0 M ,..: CO 1.0 1.0 0 to- M CO V M .... ~ ~ ~ ~ ~ 0 0 0 0 C") 0 1.0 0 r--. ell) ~ N 0 1.0 ..; 0 ~ 0 0 .... 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Q) Q) c: :Ql u.. :::l Q) '0 0 CIl Q) ctl (ij CIl u.. :::l Z - () .... :::l ~ ii 0 ~ CIl <( .a .... m :c :::l 0 - - c: 0 'c .... e.: :; .r:. ~ Q) :::l l- e () () () ~ ii I- '0 .~ - .~ E ctl a.. CIl ~ co .S: 0 " E '0 I - "E - c: .~ c: 0 -~ '0 .c Cll ctl 0 0 0 0 0 0 :::l ... S () u: z c::: C/) c::: () (/) C) .. II) Q) ~ ;:, cr >18 u. ... C) c U)-a Q c > ;:, u.u. C) c IO-a Q c > ;:, u..u. C) c '''It-a o c > ;:, u..u.. to- o o N - II) C o ;l ctl .!::! c ctl C) a- o a- Q) J: .. o Exhibit B Charitable and Benevolent Grant Requests Fiscal Year 2006-07 Additional Information A. CONTRACTS/FUNDING AGREEMENTS 1) Economic Development Support Chamber of Commerce: ~ Purpose of Request: Funds will be used for economic development and marketing programs promoting the City ~ City Funding Agreement: No specific funding agreement, however, when occupational license fees were last raised the commitment was made to utilize additional license fees for this purpose. Amount: unspecified ~ Commission Goals/Objectives: Yes/Expanded Diversified Economy and Communications Marketing Strategy ~ Attended Non-Profit Academy: No ~ Total Budget: $25,000 % City funds 100% ~ Other Funding: None ~ Beneficiaries: City of Delray Beach ~ Audit Report: N/ A ~ Other Reports: N/ A 2) Economic Development Director: ~ Purpose of Request: To provide funding for the Business Recruitment Director position to provide professional economic development and recruitment services ~ City Funding Agreement: Yes Amount: $65,000 ~ Commission Goals/Objectives: Yes/Expanded Diversified Local Economy all objectives ~ Attended Non-Profit Academy: No ~ Total Budget: $lOO,OOO 65% Request from City ~ Other Funding Sources: CRA $35,000: Chamber in-kind office phone, supplies, computer, etc. ~ Beneficiaries: City of Delray Beach ~ Audit Report: N/ A ~ Other Reports: N/ A 3) Fireworks/Downtown Marketine: Co-operative: ~ Purpose of Request: To help offset the costs for the 4th of July Fireworks show including barge and dock space rental. City sponsored program ~ City Funding Agreement: Yes Amount: $47,000 ~ Commission Goals/Objectives: Yes/Expanded Diversified Economy/Communications Marketing Strategies ~ Attended Non-Profit Academy: No ~ Total Budget: $89,000 % City funds 53% ~ Other Funding Sources: Yes - sponsors/sales/other $42,000 ~ Total Beneficiaries: 50,000 % residents/unknown ~ Audit Report: N/ A ~ Other Reports: N/A B. CULTURAL ORGANIZATIONS/PROGRAMS 1) Expandine: andPreservine: Our Cultural heritae:e. Inc.: > Purpose of Request: Support operational costs for exhibits, producing African cultural events in collaboration with F AU, setting up new administration center and to fund a portion of Executive Director salary > City Funding Agreement: No > Commission Goals/Objectives: Yes/Community Unity Recognizing Multi-cultural community. Helps market city > Attended Non-Profit Academy: Yes > Total Budget: $357,548 % City share 17% > Other funding: cRA $96,000, County $30,000, State $2,500, IDC $21,952, Other Foundation Grants $98,500, Fundraising Events $35,500, Corporate sponsors $12,500, Other $22,000 > Beneficiaries: Visitors 8,000 % City 75% - Kids Cultural Club 450 % City 100% - PBC Schools Curriculum 180,000 % City 4% > Audit Report: Yes un-restricted net assets $89,348 > Other Required Reports: Yes status report 2) Friends of Sandow~v House. Inc.: > Purpose of Request: Funds are requested for program costs and supplies for ~t risk youth programs, nature programs and special educational programs, improvements and new exhibits, and support salary costs > City Funding Agreement: No > Commission Goals/Objectives: Yes/Quality Educational Opportunities/Save Special Programs: Helps to market City > Attended Non-ProfitAcademy: Yes > TotalBudget: $132,000 % City funds 30% > Other Funding Sources: Donations $50,000, Other Grants $20,000, Fundraising Event $52,000, Other $8,000 > Beneficiaries: All programs 10,000+ % City 75% > Audit Report Submitted: Yes > Other, Required Reports: Yes > Other/Net Income 2005:" $48,091 Estimate 2006: $56,377 with $40,000 from the City (if approved) 3) Delrav Beach Chorale: > Purpose of Request: For concert operating costs/arts and education > City Funding Agreement: No > Commission Goals/Objectives: No > Attended Non-Profit Academy: No > Total Bu~get: Expenses 05-06: $41,347 % City request 20% > Other Funding Sources: PBC Cultural Council $3,738, Donations $23,300, Other Income $10,200, Dues $2,980 > Total Beneficiaries: 2,500 % City 75% > Audit Report: N/ A fIrst time request > Other Required Reports Submitted: N/ A fIrst time request 4) Museum of Lifestyle & Fashion History: ~ Purpose of Request: To purchase a bus (air conditioned wheelchair accessible) for use of narrated tour education program. Once per month tours. Requested to expand program ~ City Funding Agreement: No ~ Commission Goals/Objectives: No ~ Attended Non-Profit Academy: Yes ~ Total Budget: $329,400 (includes bus) % City Request 75% ~ Other Funding Sources: Admission/Event Fees $25,000, Membership Donations/Sponsors $5,000, Other Grants $30,000, Government Grants $53,000, PBC Cultural Council $0, Tour Revenue $39,900 ~ Beneficiaries: 2, 1 00 since Year 2004 % City residents 40% ~ Audit Report Submitted: N/A first time request ~ Other Required Reports Submitted: N/A C. OTHER ORGANIZATIONS 1) Aid to Victims of Domestic Assault: ~ Purpose of Request: To provide emergency shelters/transitional housing, 24 hour crisis line, group counseling, housing advocacy, and education programs for visitors and referral services ~ City Funding Agreement: No ~ Commission Goals/Objectives: Yes/Community Policing - Strengthen Relations Between Police Department and Community ~ Attended Non-Profit Academy: Yes ~ Total Budget: $l,955,194 % City Request 1.5% ~ Other Funding: Florida Coalition Against Domestic Violence $528,800, United Way $153,800, Children Services Council $78,000, Housing and Community Development $30,000, Boca Raton $40,000, Palm Beach County Community Services $195,000, Boynton Beach $30,000, Foundations $140,000, Fundraising $467,471. ~ Beneficiaries: 230 shelter, 35 transitional housing, 351 outreach, 17,762 education % City 7%, ~ Audit Report Submitted: Yes ~ Other Required Reports Submitted: Yes 2) The ARC of Palm Beach County: ~ Purpose of Request: Provide in home respite care for families whose children are disabled ~ City Funding Agreement: No ~ Commission Goals/Objectives: No ~ Attended Non-Profit Academy: No ~ Total Budget: $5,956,982 (473,071 respite program) % City request 1 % ~ Other Funding Sources: Children's Service Council $377,378, Boca Raton $5,000, Agency for Persons with Disabilities $52,000, Contributions & Events $956,000, Fees $233,000, Department Health $351,000, DCF $1,231,603, Department of Education $l,670,853 ~ Beneficiaries: 1,682 (could not tell how many in respite program) % City residents 31 - 1.8% ~ Audit Report Submitted: Yes ~ Other Required Reports Submitted: No 3) Bovs and Girls Club of Palm Beach County: > Purpose. of Request: Cover expanded program costs at new center in Delray Beach. Provide homework help and tutoring, computer education, mentoring, recreation and sports programs > City Funding Agreement: No > Commission Goals/Objectives: Yes/Quality Educational Programs/Save Special Programs > Attended Non-Profit Academy: No > Total Budget: $528,531 % City request 9.5% > Other Funding Sources: Other GrantsIFoundations $185,593, Contribution $67,125, Member Income $68,910, Other $26,880, Special Events $55,000: > Total Beneficiaries: 350 members, 145 youth per day % City residents 68% > Audit Report Submitted: Yes > Other Required Reports Submitted: No 4) Community Child Care Center: > Purpose of Request: To assist with costs to provide affordable subsidized care for children who are abused, neglected at high risk for academic failure, low income working poor. families, and children of teen parents in school. Used for after and out of school care for elementary/middle school children (185), extended day care at Village-Academy (390), Teens from Village Academy Middle School (65) > City Funding Agreement: No > Commission Goals/Objectives: Yes/Quality Education Programs/Save Special Programs > Attended Non-Profit Academy: Yes > Total Budget: $2,776,000 % City request 1 % > Other Funding Sources: CDBG $75,000, Fees $340,000, Children Service Council $768,000, FundraisingIPrivate $515,000, C}:lild Care Food Program $150,000, Early Learning Coalition $614,000, United Way $75,000 > Beneficiaries: 750 academic year, 780 summer camps, 156 Adult Education Program % City residents 100% > Audit Report Submitted: Yes > Other Required Reports Submitted: Yes 5) Deaf Service Center of Palm Beach County: > Purpose of Request: Assist in providing communications equipment and training for hard of hearing clients and provide outreach and education services > City Funding Agreement: No > Commission Goals/Objectives: No > Attended Non-Profit Academy: No > Total Budget: $1,222,150 % City Request. 5% > Other Funding: Memberships $50,000, FTR Revenue $132,208, Foundations/Grants $146,000, Government Income $213,000, Equipment Sales > Beneficiaries: 50,000 total % City residents 6% > Audit Report Submitted: Yes > Other Required Reports Submitted: Yes \ " 6) Delrav Beach Tennis Patrons: ~ Purpose of Request: Used to offset operating expenses, supplement fees for teaching tennis (pros), and provide scholarships to children in need ~ City Funding Agreement: No ~ Commission Goals/Objectives: No ~ Attended Non-Profit Academy: No ~ Total Budget: $15,075 % City request 43% ~ Other Funding Sources: USTA Grant $2,160, Fees $8,625 ~ $4,000 expense over revenue. , Payments made to Tennis Center staff for program ~ Beneficiaries: 156 % City residents 72% ~ Audit Report Submitted: N/A ~ Other Required Reports Submitted: N/A (but did submit Summer participation report) 7). Drul! Abuse Foundation: ~ Purpose of Request: Supplement costs for adult outpatient care, adolescent outpatient care, and intensive residential treatment program ~ City Funding Agreement: Funding is provided from the Tennis Stadium account through the Chris Evert Charities Celebrity Tennis Tournament. Approximately $20,000 per year given to this agency ~ Commission Goals/Objectives: No ~ Attended Non-Profit Academy: No ~ Total Budget: $7,588,366 % City Request .5% ~ Other Funding Sources: Client fees $663,000, United Way $41,800 Palm Beach County Sheriff's Office $2,423,500, PBC Community Services $901,900, Department of Children and Families $2,582,330, Department of Corrections $483,500, Drug Court $50,000, City of Boca Raton $40,000, Fundraising $100,000 ~ Total Beneficiaries: 16,000 % City residents 18% ~ Audit Report Submitted: Yes ~ Other Required Reports Submitted: Yes 8) Earlv Learninl! Coalition: ~ Purpose of Request: To help meet 6% local match of State funds provided for child care services of working poor families: Pre-K programs )> City Funding Agreement: No ' ~ Commission Goals/Objectives: Yes/Quality Education Programs/Save Special Education Programs ~ Attended Non-Profit Academy: No ~ Total Budget: $71,303,365 % City request.! % ~ Other Funding Sources: Yes State $61,186, CCPP $2,727,500, CSC $5,370,538, CCEP $418,000, Other $1,600,000 ~ Beneficiaries: 5,411 % City residents 5% ~ Audit Report Submitted: Yes ~ Other Required Reports Submitted: Yes 9) HosDice bv the Sea: ~ Purpose of Request: Provide hospice care to indigent residents. Provides at this funding level 150 days of hospice care ~ City Funding Agreement: No ~ Commission Goals/Objectives: No ~ Attended Non-Profit Academy: No ~ Total Budget: Notincluded ~ Other Funding: Can't detenirine ~ Beneficiaries: 3,160 families % City residents .3%' of this amount 10% or 42 families have no insurance ~ Audit Report Submitted:N/A ~ Other Required Reports Submitted: N/ A 10) Kids in Distress: ~ Purpose of Request: To assist in costs to recruit, train, support for foster care and pre-adoptive families which includes licensing, monitoring, locating respite and babysitting services. Recruit more new foster and adoptive homes, maintain children in foster homes. Serves South Palm Beach County ~ City Funding Agreement: No ~ Commission Goals/Objectives: . No . ~ Attended Non-Profit Academy: No ~ Total Budget: $386,126 % City request 5% ~ Other Funding Sources: DCF/CFC County $285,000 and other $25,000 ~ Beneficiaries: 102 % City residents 28% ~ Audit Report Submitted: N/A but did submit ~ Other Required Reports Submitted: N/A 11) Mae Volen Senior Center: ~ Purpose of Request: To help offset ongoing deficit experienced in the transportation program for seniors unable to drive to receive essential services ~ City Funding Agreement: No ~ Commission Goals/Objectives: YeslQuality Services for Citizens ~ Attended Non-Profit Academy: No ~ Total Budget: $1,189,078 (transportation) % city request .8% ~ '"' Other Funding Sources: All programs State and Federal Grants '" $4,809,250, local funding $1,275,000, generated income $968,400 ~ Total Beneficiaries: 62,000 one way trips % city residents 25% ~ Audit Report Submitted: Yes ~ Other Required Reports Submitted: Yes ", 12) Milae:ro Foundation: > Purpose of Request: To help offset costs for education programs for Delray Beach disadvantaged youth primarily for the STARS Program. the Mentoring Program and Outreach Program (after. school and summer programs) > City Funding Agreement: No > Commission Goals/Objectives: Yes/Quality Education/Save Successful Programs > Attended Non-Profit Academy: Yes > Total Budget: $442,957 % City Request 5.6% > Other Funding Sources: Government Grants $172,391, Foundation Grants $207,700, Business Contributions $50,000, Earned Income $13,000 > Beneficiaries: 39 regular, 100 outreach % City residents 100% > Audit Report Submitted: N/A but submitted 990 > Other Required Reports Submitted: N/A but did submit performance data 13) Urban Leae:ue of Palm Beach Countv: > Purpose of Request: Supplement costs of Housing Counselor position > City Funding Agreement: No > Commission Goals/Objectives: Yes/Quality Neighborhoods > Attended Non-Profit Academy: Yes > Total Budget: $1,440,241 ($235,000 this program) % City request .2% hard to tell cost of Housing Counselor > Other Funding: Fundraising $122,000, United Way $31,300, Memberships $10,000, Program Revenue $24,000, Other Grants Public and Private $1,226,800, CDBG $9,000 > Beneficiaries: 418 % City residents 10.3% ~ Audit Report Submitted: Yes > Other Required Reports Submitted: Yes 14) Wayside House: > Purpose of Request: Help offset costs for residential and non- residential drug abuse services for women, includes medication management, psychiatric assessments and other services > City Funding Agreement: No > Commission Goals/Objectives: No > Attended Non-Profit Academy: No > Total Budget: $1,313,500 % City request .76% > Other Funding Sources: Contract/Grants $585,243, Fees $583,757, Other $67,000 > Beneficiaries: 110 residential 130 non-residential % City residents 85% > Audit Report Submitted: Yes > Other Required Reports Submitted: No . C.L.A.S.S. OF PALM BEACH COUNTY. INC. ~ Purpose of Request: To help offset operating costs for staffs salaries, academic materials and supplies, and to help subsidize student fees who could not otherwise afford the tutoring services offered for both summer and academic year programs. ~ City Funding Agreement: No ~ Commission Goals and Objectives: Yes/Quality Education and Save Special Education Programs ~ Attended Non-Profit Academy: No ~ Total Budget: $283,000 % City Request 10.6% ~ Other Funding Sources: Minimal small grants fees could not be determine all sources ~ Total Beneficiaries: Approximately 200 City Residents 98% ~ Audit Report Submitted: NI A ~ Other Required Reports Submitted: NI A ~ [ITY DF DELIAY BEA[H DELRAY BEACH Da.d All-America City , III I! 100 NW 1st ,WUWE DELHA\ BE.L\CH FLCf1lDA 33444 561/243- 7000 MEMORANDUM 1993 TO: 2001 David T. Harden City Manager FROM: ~obert A. Barcinski Assistant City Manager DATE: August l7, 2006 SUBJECT: AGENDA ITEM CITY COMMISSION WORKSHOP MEETING AUGUST 22. 2006 PROPOSED FY 2007 MAXIMUM RATES - LAKEVIEW GOLF COURSE ACTION City Commission is requested to review and provide direction on proposed maximum rates for FY 2007 for the Delray Beach Lakeview Golf Course. BACKGROUND Attached is the proposed maximum rate schedule for the Lakeview Golf Course for FY 07 along with a rate comparison for other like golf courses. Rate increases proposed average between 1.9% and 13.0% for summer time walkers. Fees proposed are in line with other comparable courses. This course is price sensitive. Also attached is additional information and justification for the proposed rates. Maximum rates would be the highest rate that would be charged. Based on market conditions however we often promote specials at rates lower than maximum. Sharon Painter will be available to answer any questions. 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Sherwood Lakes* Point* Ride 18- Holes (FY '06f07) "Shoulder" November, 2005 - December, 2005 Resident/League/Charity $ 25.00 $ 23.50 $28.50 $ 26.50 $ 28.00 $ 26.00 Non-Resident $ 27.00 $ 24.50 $28.50 $ 26.50 $ 28.00 $ 32.00 "Season" December, 2005 - April, 2006 ResidentlLeague/Charity $ 32.00 $ 29.00 $28.50 $ 26.50 $ 28.00 $ 26.00 Non-Resident $ 35.00 $ 31.00 $28.50 $ 26.50 $28.00 $ 32.00 "Summer" April, 2006 - November, 2006 Resident/League/Charity $ 16.00 $ 14.00 $20~00 $ 14.95 $ 23.00 $ 12~ 00 Non-Resident $ 18.00 $ 15.00 $20.00 $ 14.95 $23.00 $ 20.00 Walk 18 Holes "Shoutder"' November, 2005 - December, 2005 Resident/League/Charity $ 18.00 $ 17.00 $19.00 No Walking $ 13.00 $ 15.00 Non-Resident $ 23.00 $ 19.00 $19.00 No Walking $13.00 $ 18.00 "Season" December, 2005 - April, 2006 , ResidentlLeague/Charity $ 22.00 $ 20.00 $19.00 No Walking $13.00 $ 15.00 Non-Resident $ 26.00 $ 24.00 $19.00 No Walking $ 13.00 $ 18.00 "Summer" April, 2006 - November, 2006 Resident/League $ 13.00 $ 11.00 $15.00 No Walking $13.00 $ 15.00 Non-Resident $ 14.00 $ 12.00 $15.00 No Walking $ 13.00 $ 15.00 *AII rates include sales tax *Other golf courses in competitive analysis do not have a "shoulder" season *Marina Lakes and King's Point are now acknowledged as relevant competitors to L VGC. We decided that Red Reef Park and Boca Exec. Country Club are no longer considered relevant competitors. ~/o<o .c:", Aug. 17. 2006 1:02PM JCD SPORTS No. 9317 P. 6 Lakeview Rate Philosophy The general philosophy of Lake view Golf Club is to serve the public with a first class golf experience at affordable rates, and offer aU City of Delray Beach Residents a discount On golf fees. This has led to solid revenue, and has reciprocal value to OUr sister Delray Beach facilities. As more people play at Lakeview, they learn about special offers and Upcoming events at Delray Beach Golf Club and Delray Beach Tennis Center, which leads to more memberships, merchandIse sales, food & beverage revenue, and exposure to our banquet facilities. In addition, we have found that every round at Lakeview amounts to approximately $1.00 in additional revenue Food & Beverage and/or Merchandise. At Lakeview, we have three seasons: first is the "shoulder" (mid-November to mid-December); followed by "season" (mid-December to mid-April); and fmalIy "smnmer" (mid-April to mid.November). The dates of these seasons may vary from year to year by a few days, as we often begin a new rate period on a weekend. The shoulder season has rates that range between our summer rates and our season rates. Our experience has taught us that having this season is an effective way of capturing the business of"snow birds", who have just arrived in Florida. Once they have played our course, and become comfortable with playing conditions and staff, they will continue to play with us throughout the "season" at higher rates. The proposed "maximum" rates at Lakeview have been put together based on the following criteria: Review of competitive market · Past experience Review of rate increase from previous years Survey results / comments Feedback from League Officers Please note that the term "actual" rate differs from the tenn "maximum" rate. It has been the policy of the City of Del ray Beach Commissioners to approve the "maximum" rate for the golf course. This gives the management company latitude to adjust the actual rates during the year in case of flUctuations in world economy, market conditions, course conditions, and adverse weather or terrorist attacks that may affect tOUrism. As a general rule, we tend to keep the "actual" rates very close to the "maximum" rates. Lakeview is a unique course, because of several factors: 1) Leagues: The revenue and rounds for Lakeview are driven by league play. These leagues are very price sensitive and always complain about rate increases. Many league players also play at Lakeview throughout the year outside of their league. 2) Age: The average age of the regular golfers at Lakeview (other than our Junior Golf League members) is nearly 70 years of age. These customers are typically not wealthy country club members, and are excremely price conscious. 3) Competitive landscape: When we do an analysis ofthe competitive market for Lakeview, we always include Boca Raton Executive and Red Reef Park on the spreadsheet. However, the two main competitors to Lakeview are Sherwood Park and Boca Executive. Our biggest competitor is Sherwood, which is less than 2 miles away off of Atlantic Avenue, between Congress and Military trail. In addition, we monitor tlle rates of Marina Lakes and Kings Point. . We have enclosed copies of: · Proposed "maximum" rates for 2006-2007 Competitive survey for 2005-2006 Aug. 17. 2006 1:02PM JCD SPORTS No.9317 P. 7 Please note that the survey is for the previous Year. as all of the competitive courses surveyed have not yet detennined their rates fOf the "shoulder", "season" and "summer" of2006- 2007. We have carefully scrutinized OUr rates and are confident that our proposed maximum rates will not cause us to lose customers. For fiscal year 2006 - 2007, we anticipate Lakeview to total roughly 52,000 r01lllds, with an average rate of $16.69 per round. The breakdown of play is approximately City Resident 35% and Non Resident 65%. [ITY DF DELRAY IEA[H DELRAY BEACH b:aaII AII.America City , III I! 100 N.W 1st AVENUE DELHi\'( EEACH. f'L.OR!DA 33444 MEMORANDUM 1993 TO: 2001 David T. Harden City Manager FROM: oA.Robert A. Barcinski IVI Assistant City Manager DATE: August 17, 2006 SUBJECT: AGENDA ITEM CITY COMMISSION WORKSHOP MEETING AUGUST 22. 2006 PROPOSED FY 2007 MAXIMUM RATES - MUNICIPAL GOLF COURSE ACTION City Commission is requested to review and provide direction on proposed maximum rates for FY 2007 for the Delray Beach Municipal Golf Course. BACKGROUND Attached is the proposed maximum rate schedule for the municipal course along with a rate comparison with other municipal courses and additional information. Increases in rates are proposed for prepaid green fees, cart fees, daily greens fees, range balls, and other miscellaneous rates. Rate increases range from 0% to 16.7% for range balls and are based on market conditions. Golf fees, except for prepaid green fees, are in line with other golf courses. Maximum rates would be the highest rate that would be charged. Based on market conditions however we often promote specials at rates lower than maximum. 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E = ~ 0 J; a co J: : c:(..... m 2005-2006 DELRAY BEACH GOLF CLUB 2006-07 PROPOSED MAXIMUM RATES DELRAY BEACH GOLF CLUB SOUTH WINDS BOCA BOYNTON MUNICIPAL MUNICIPAL NORTH PALM BEACH PALM BEACH GARDENS LAKE WORTH WEST PALM BEACH GOLF COURSE Rate Survey 6 MONTHS ONLY PERMIT SINGLE RES $ 1,246.05 $ 1,208,78 NfA $ 754,00 $ 650.00 $ 1,097,00 $ 517.20 $ 690,00 $ 1,011.75 SINGLE NON RES $ 1,970,25 $ 1,917.00 NfA $ 1,157.50 NfA $ 1,71600 $ 642,99 NfA $ 1,304.63 FAMILY RES $ 1,943.63 $ 1,890,38 N/A $ 1,243.50 NfA $ 1,800,00 $ 838,69 $ 1,100.00 NfA FAMILY NON RES $ 2,662.50 $ 2,609.25 N/A $ 1,842,00 NfA $ 2,868,00 $ 964,50 NfA N/A BAG STORAGE $ 95.85 $ 95,85 NfA NfA NfA $ 106.50 N/A N/A $ 85.00 CHARITY CARD $ 29.00 $ 27.00 $ 22.00 N/A N/A $ 27.69 NfA NfA $ 24.00 COMBINED GREEN AND CART FEE JAN-MAR RES $ 45.00 $ 43.00 $ 41.00 $ 43.50 $ 41.00 $ 46.86 $ 42.00 $ 48,00 $ 41.00 NON RES $ 62.00 $ 57,00 $ 47.00 $ 56.00 $ 51.00 $ 71,36 $ 51.00 $ 48.00 $ 47.00 NOV,DEC&APRIL RES $ 45.00 $ 40.00 $ 41,00 $ 43.50 $ 41.00 $ 46.86 $ 42,00 $ 48,00 $ 41.00 NON RES $ 62,00 $ 47.00 $ 47.00 $ 56,00 $ 51.00 $ 71.36 $ 51.00 $ 48.00 $ 47.00 MAY - OCT RES $ 27.00 $ 25.00 $ 24.00 $ .28,50 $ 27,00 $ 31.95 CLOSED $ 25.00 $ 25.00 NON RES $ 32.00 $ 27,50 $ 24.00 $ 35,50 NfA $ 31,95 CLOSED $ 25.00 $ 28.00 WALKING FEE JAN-MARCH RES $ 17.00 $ 15.00 $ 18.00 $ 32,50 NfA $ 5.00 NfA $ 38.00 $ 15.00 NON RES $ 19.00 $ 17.00 $ 18.00 $ 42.00 N/A $ 5.00 NfA $ 38.00 $ 17,00 NOV,DEC&APRIL RES $ 17.00 $ 15.00 $ 18.00 $ 32.50 NfA $ 5.00 NfA $ 40,00 $ 15,00 NON RES $ 19.00 $ 17.00 $ 18.00 $ 42.00 N/A $ 5.00 NfA $ 40.00 $ 17,00 MAY - OCT RES $ 16,00 $ 14.00 $ 14.00 $ 20,00 NfA $ 5,00 CLOSED $ 17.00 $ 16.00 NON RES $ 16.00 $ 14.00 $ 14,00 $ 25.25 N/A $ 5.00 CLOSED $ 17.00 $ 18.00 North Palm Beach Walking fees are low because they only alllow members and village residents to walk. Boynton Beach Resident rate~sident rate is called Links Card Aug. 17, 2006 1:02PM JCD SPORTS No.9317 P. 2 Delray Beach Golf Club Rate Philosophy The general philosophy of Deltay 8each Golf Club is to serve the public with a f1rst class golf experience, and offer all City of Delray Beach Residents discount on golffees. It is our belief that the club should balance a lJigb volume of play, which satisfies a large segment of our golf population, with the need to maintain our golf course at a high standard. As more people play at Delray Beach Golf Club, they learn more about special offers and upcoming events at Lakeview Golf Club and Delray Beach Tennis Center, which leads to more memberships, merchandise, food & beverage revenue, and exposure to our banquet facilities. In addition, we have found that every round played at Delray 13each Golf Club generates approximately $5.00 in a.dditional revenUe ($2.00 in Food & Beverage/Bar/Beverage Cart, $1.00 in Driving Range, llnd $2.00 in Merchandise). At Delray Beach Golf Club, we have three .seasons: f1rSt is the "shoulder" (mid~November to mid- December); followed by "season" (mid-December to mid-April); and finally "summer" (mid-April to mid- November). The dates of these seasons may vary from year to year by a few days, as We often begin a new rate period on a weekend. The shoulder season has rates that range between O'Ur SUmmer rates and our season rates. Our experience has taught us that having this season is an effective way of capturing the business of "snow birds", who have just arrived in Florida. Once they have played our course, and become comfortable with playing conditions and staff, they will continue to play with 'Us throughout the "season" at higher rates. Our budget for FY 2006-2007 calls for 85,000 rounds at an average golf rate of $21.81. These numbers exclude annual permits_ The proposed "maximum" rates at Delray 13each Golf Club have been put together based on the following criteria: · History of Rounds · Review of rate increases from previous years Review of competitive market Please note that the term "actua)" rate differs from the term "maximum" rate. It has been the policy of the City of Delray Beach Commissioners 10 approve the "maximum" rate for the golf course. This gives the management company latitude to adjust the actual rates during the year in case offluct'Uations in world economy, market conditions, course conditions, and adverse weather or terrorist attacks that may affect tourism. Our proposed maximum rates reflect a philosophy of offering City Residents significant savings 365 days a year. We anticipate that City Residents will save between $5-$10 per round between November 11,2006 and April 15,2007 and $3-$5 per round between April 16,2001- November 9,2007 during prime time. Our proposed maximum rates reflect rates which are in line with other municipal golf course in Palm Beach County. We anticipate a breakdown of round as follows: Pennit 25%, City Resident 40%, County Resident 15%, Non Resident 20%. We are comfortable that these increases will not have an impact on our customer base, but will allow Us to aggressively market our golf course as being "affordable" at all times. Aug. 17. 2006 1:02PM JCD SPORTS No.9317 P. 3 In general we expect to charge City Residents golf rates close to the Proposed Maximum. In regards to County and Non-Resident rates, we wilJ closely monitor oUr competition and our on going business to maximize rounds and revenues by charging rates that are in line with competition and are perceived as affordable. Annual permits(prepaid green fees) Our budget calls for approximately 150 annual permit holders to total .$220,000. We believe that it's important to balance the needs of our golfers who purchase annual pennits with the need of oUr City to have sufficient tee times available for City and County Resident and tourists. We are proposing between 3.3% to 3.7% in annual increases. We have enclosed copies of · Proposed maximum rates for 2006.2007 · Competitive survey for 2005-2006 Please note that the survey is for the previous year, as all of the competitive courses surveyed have not yet detennined their rates for next year. In summary, we believe that the proposed maximum rate structure will allow the management team the flexibility to meet or exceed oUr budgeted rounds and revenues. ;'}/\ tiM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w:t: 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~t: g ~ ::!: ~ cO cO cO cO cO cO on on on cO cO cO ci ci ci ~ ~ ~ ..,. ..,. ..,. ..,. ..,. ..,. 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Barcinski Assistant City Manager DATE: August 17, 2006 SUBJECT: AGENDA CITY COMMISSION WORKSHOP MEETING AUGUST 22.2006 PROPOSED MAXIMUM RATES FY 2007 - TENNIS FACILITIES Action City Commission is requested to review and provide direction on proposed maximum rates for the Tennis Facilities for FY 2007. Backaround Attached are proposed maximum rate increases for Tennis Facilities for FY 2007 along with rate comparisons with other facilities. Proposed rate increases for membership range from 0% to 4.0% for resident summer membership. Increases are also proposed for court use and light use. All rate increases proposed are based on market conditions. Additional information and justification is provided. As with Golf Course rates the maximum rates can be reduced based on market conditions. Sharon Painter will be available to answer any questions. RAB:tas File:u:sweeney/agenda Doc: 2007 rates tennis facilities meeting @ Pnnled on Recycle(1 Papel THE EFFORT ALWAYS MATTERS ~ 561/243-7000 WS.4 Aug.,17, 2006 8:17AM JCD SPORTS No, 9269 P. 2 DELRA Y BEACH TENNIS CENTER - FISCAL YEAR 2006~2007 PROPOSED MAXIMUM MEMBERSHIP RATES TYPE OF ANNUAL MEMBERSHIP 11011106-9/30107): EXISTING PROPOSEP ~CREASE RESIDENT , SINGLE $ 305.00 $ 310.00 1.7% FAMIL.Y $ 460.00 $ 470.00 2.2% JUNIOR $ SO.OO $ 50.00 0.0% tlJGHLAND BEACH RESIDENT SINGLE $ 420.00 $ 430.00 2.4% FAMILY $ 585.00 $ 600.00 2.6% JUNIOR $ 75.00 $ 75.00 0.0% NON..ftESIDENT SINGLE $ 535.00 $ 545.00 1.9% FAMILY $ 725.00 $ 745.00 2.8% JUNIOR $ 100.00 $ 100.00 0.0% TYPE OF SUMMER MEMBERSHIP (611/06-9130107): ~ISIING PROPOSED % INCREASE RESIDENT SINGLE $ 125.00 $ 130.00 4.0% FAMILY $ 190.00 $ 195.00 2.7% JUNIOR $ 35.00 $ 35.00 0.0% HI~H~ND B~CH RESIDENT SINGLE $ 160.00 $ 165.00 3.2% FAMILY $ 245.00 $ 250.00 2_1% JUNIOR $ 45.00 $ 45.00 0.0% tfON.RESIOeNl.: SINGLE $ 195.00 $ 200.00 2.6% FAMILY $ 285.00 $ 290.00 1.8% JUNIOR $ 55.00 $ 55.00 0.0% NOTE: MEMEBERSHIP RATES LISTED ABOVE DOJtOT INCLUDE FLORIQA $~LES TAX, FAMIL Y=HUSBAND, WIFE AND CHILDREN EITHER UNDER THE AGE OF 18 OR UNDER THE AGE OF 21 AND ATTENDING SCHOOL ON A FUll-TIME BASIS Aug. 17. 2006 10:52AM JCD SPORTS No. 9298 P. 2 5/9/2006 DELRA Y BEACH TENNIS CENTER - FISCAL YEAR 2006-2007 PROPOSED MAXIMUM DAILY RATES COURT FEES - CLAY COURTS (PER PERSON) COURT TIMES: COURT TIMES' MORNING/EVENING AFTERNOON NOV. 1 . APRIL 30 EXISTING PROPOSED % INCREASE EXISTING PROPOSED % INCREASE CITY RESIDENTS ADUL TS $800 $8.25 31% $6,25 $650 4.0% JUNIORS $5,25 $5.50 4,8% $3.75 $4,00 6.7% COUNTY RESIDENTS ADULTS $10.00 $10.50 5.0% $7,75 $8,00 3.2% JUNIORS $7.25 $7.50 3.4% $475 $5.00 53% NON-RESIDENTS ADUL TS $13,50 $1400 3.7% $10.00 $11 00 100% JUNIORS $9.25 $9.50 2,7% $6,75 $700 3.7% MAY 1 - OCT. 31 EXISTING PROPOSED % INCREASE EXISTING PROPOSED % INCREASE CITY RESIDENTS ADULTS $7.50 $775 3.3% $5.75 $6,00 43% JUNIORS $375 $4,00 67% $2.75 $3.00 9,1% COUNTY RESIDENTS ADUL TS $9,00 $9.50 5.6% $6.75 $7.00 37% JUNIORS $5.25 $5.50 4.8% $3.75 $4.00 67% NON-RESIDENTS ADULTS $11.50 $12.00 4.3% $8.25 $9.00 9.1% JUNIORS $7.50 $8.00 6,7% $5.25 $600 143% ALL PRICES INCLUDE 6% FLORIDA SALES TAX ~ to [(1 {ftlft, LCB, TC RATES 04-05. Clay Courts 5/9/2006 DELRA Y BEACH TENNIS CENTER - FISCAL YEAR 2006-2007 PROPOSED MAXIMUM DAILY RATES COURT FEES - HARD COURTS (PER PERSON) COURT TIMES: MORNING/EVENING COURT TIMES: AFTERNOON EXISTING PROPOSED % INCREASE NOV. 1 - APRIL 30 EXISTING PROPOSED % INCREASE CITY RESIDENTS ADULTS $5.25 $5.50 4.8% $4.25 $4.50 5.9% JUNIORS $3.25 $3.25 0,0% $2.75 $2.75 0.0% COUNTY RESIDENTS ADULTS $6.25 $6.50 4,0% $5.25 $5,50 4.8% JUNIORS $3.75 $3.50 -6,7% $3.25 $3.50 7,7% NON-RESI DENTS ADULTS $7.50 $8.00 6,7% $6.50 $7,00 7.7% JUNIORS $4.50 $5.00 11,1% $4.00 $4,50 12.5% MAY 1 - OCT. 31 EXISTING PROPOSED % INCREASE EXISTING PROPOSED % INCREASE CITY RESIDENTS ADUL TS $2.75 $3.00 9.1% $2,75 $3.00 9,1% JUNIORS $0.00 $0.00 0.0% $0.00 $0.00 0,0% COUNTY RESIDENTS ADUL TS $4.25 $4.50 5.9% $3.75 $4.00 6.7% JUNIORS $2.25 $2.50 11.1% $2,25 $2.50 11.1% NON-RESIDENTS ADUL TS $4,75 $5.00 5.3% $4,25 $5.00 17,6% JUNIORS $2.75 $3.50 27.3% $2.50 $3.50 40.0% ALL PRICES INCLUDE 6% FLORIDA SALES TAX ~.... ) '1 ~6 LCB, TC RATES 04-05, Hard Courts 5/9/2006 DELRA Y BEACH TENNIS CENTER - FISCAL YEAR 2006-2007 PROPOSED MAXIMUM MISCELLANEOUS RATES EXISTING PROPOSED % INCREASE LIGHTS (1 1/2 HOURS) $5.17 $5.39 4.3% LOCKER RENTAL (YEARL Y) $30.00 $30.00 0.0% BALL MACHINE RENTAL (PER HOUR) $1 0.00 $10.00 0.0% RACQUET RENTAL $0.00 $0.00 0.0% MISCELLANEOUS RATES DO NOT INCLUDE 6% FLORIDA SALES TAX PRIVATE LESSON RATES: EXISTING PROPOSED % INCREASE ONE-HALF HOUR: MEMBERS $29.00 $32.00 10.3% COUNTY RESIDENTS $33.00 $38.00 15.2% NON-RESIDENTS $37.00 $42.00 13.5% JUNIORS $25.00 $27.00 8.0% ONE HOUR: MEMBERS $54.00 $55.00 1.9% COUNTY RESIDENTS $60.00 $62.00 3.3% NON-RESIDENTS $70.00 $75.00 7.1% JUNIORS $45.00 $46.00 2.2% ~f, , tD (1 0(; LCB, TC RATES 04-05, Mise Rates 888888 ~~ti~i~ MtIl'tt!lt....W '1 _.._ >- lilili 1i ndH ~~ i:i.Jl~~!l:lfq: elll:.ell d 156 ~Q!iJa:: crzZz €l\l ,t~,P'~.ii :im E~~!l~ 888888 t!RS~go ..,on_:::~::l .............. ~ 1 n I", n ~h i~fl~i~H U):g,!fX: :gZ !l"lli.!!~8.!1~6 .!l182!H!~~ 88ll88o ciliial;i<3ci ;;~ ~~.. .. 11. ~ n L n Hi ~l;;jj.JlJl_'l:":Jl li~UHH~ >-llill~f8.!1~6 lld~ ,:.u~ .i",.-;cnu.-,rnLL.. 888888 ~~~~a:g tilt........... .lI ~ .lIl ~ ill >- .... :sil_ Ion Ii ill II If Ii ~fih~sl ~Nll&!O::si~ZO: ~~ lilf~lf~ .B:g2U)LL~cnu..~ 888888 :e~lil~~g .....tIIt..tIIt.. 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Aug. 17. 2006 1:02PM JCD SPORTS No.9317 P. 4 Delray Beach Tennis Center Rate Philosophy The general philosophy of the Delray Beach Tennis Center which. includes one facility on Atlantic Ave. and one facility on Jaeger Drive, is to serve the public with a first-class tennis experience, and to offer affordable tennis to a wide segment of our tennis population. Our rates structures offer discounts for City of Del ray Beach Residen,ts. In addition, we offer further rate reductions if people play in the afternoon or on oUr hard courts. It is our beliefthat the club should balance a high volume of play with the need to maintain the courts at a high standard. As more people play at tbe Delray Beach Tennis Cellter, they learn about special offers and upcoming events at Lakeview Golf Club and Defray Beach Golf Club. In addition, they will also become involved in our lesson programs, which will benefit both the teaching pros and the City of Delray Beach with incremental revenue. At Delray Beach Tennis Center, we have two seasons~ "Seasoll" (November 1~ April 30) and "Summer" (May I - October 31). We offer either an annual membership, Or a sUmmer membership to promote play in the off-season. Our FY 2006 - 2007 budget anticipates that we will sell 385 memberships ($150,000 in revenue). In addition, our budget calls for us to generate approximately $80,000 in court fees and $250,000 in gross lesson income. The proposed "maximum" rates at Delray Beach Tennis Center have been put together based on the following criteria: History of plays Review of rate increases from pervious years Review of the competitive market It has been the policy of the City ofDelray Beach Commissioners to approve the "maximum" rate for the Tennis Centers. This gives the management company latitude to adjust the actual rates during the year in case of fluctuations in the world econOmy, market conditions, course conditions, and adverse weather Or terrorist anacks that may affect tourism. As a general rule, other than lesson rates, the "actual" rates are the same as "maximum" rates. Actual lesson rIltes were approximately $2 - $5 below maximum rates in 2005 - 2006. The Delray Beach Tennis Center is unique, because of several factors: Lessons: We offer lesson programs for juniors,.adults, men, women, and inner-city children- these programs range in ability from beginner to advanced Memberships: We offer incentives for people to become members by offering priority court resefYations, discounts on lessons and clinics, and discounts on special events and tournaments Leagues: All ladies participating in the South Palm Beach County Women's TeJUlis Association league must be members of our tennis center. Presently, we have approximately 125 ladies who are members Competition: Although we track rates, plays and membership for all of the competitive municipal tennis centers in Palm Beach County, experience teUs us that tennis players will not drive more than 15 minutes for a tennis court or lesson According to the attached rate survey for 2005 -2006, we find that the Delray Beach Termis Center is at the high end for Resident and Non-Resident rates in all areas compared to other municipal tennis operations. Although private tennis clubs are not direct competitors to the Delray Beach Tennis Center, it is important to note that some clubs allow Non- Resident single memberships for a fee between $700 and $1,500 per annum. Aug. 17. 2006 1 :02PM JCD SPORTS No.9317 P. 5 The Delray Beach Tennis Center is recognized as one of the finest municipal tennis centers in South Florida. We believe that our proposed "maximum" rates are in line with the quality of the courts and services offered, and allow us to attain sufficient revenues [0 minimize our annual cash shortfall. We have carefully scrutinized our rates and are confident that our proposed maximum rates will not cause Us to lose memberships, court fees, or lesson revenue. It is our plan to raise the actual fees in general between 3-5%. In summary, we are confident that our proposed rates are in line with our competition, will promote goodwill with our members and open players, and will allow us tile opportunity to meet budget. . I!!l 2(1(16/2(1(17 &piml.fmp~ 9km~ .?arAd 4 ~ .7~~ ~ Sltl/l..~ .1kd~. GERMANTOWN ROAD BEAUTlFlCA110N $ 7$,000 COMPUTERiZED lRRIGA110N SYSTEM $ $0,000 1 lUJi~'o~ 1 i rrhYMa+it>t} Wg.5 TENNIS CENTER CLAYCOURTREHA8ILlTATlON $ 60,000 2 , ,- r I I ~_.J- ill:~t~ '~',"';,J bI~;~ -.--,--..----.- -,_..~-_._...... (."It~ir- \I""., BEXl.EY TRM.L COMMVNITY P.ARK -$j6{)f)()fJ POMPEY PAllKBUILDING EXPANSION $ 8()fJ,OOO POlr/PEYPARK CllLTURAtCONNECTION $3()fJ()()(J WESTERNISENWR COMMUNITY CENTER $ 4,503 045 3 4 WATER MAIN I DRAINAGE IMPROVEMENTS Se.SIlgelMelaleuca/QkQtll/~r $ 645~OOO WATER. MAiN I DRAINAGE IMPROVEMENTS Buick 64 $ 347,550 5 INFORMA TION TECHNOLOGY BUILDING $ 974,400 ESDACCESS I BUFf'ERING IMPROVEMENTS $ 152150 REClAIMED WATER SYSTEM $ 250 000 'Ii CITY HALL NORTH WING! CHAMBERS $ 672 000 6 FIRE RESCtJE HQ STORM HARDENING $ 215,000 FIRE STA TlON 2&3 ROOF REPLACEMENT $ 175,000 OLD SCHOOL SQUARE StORM WINDOWS $145,000 7 GENERAL HARDWARElSOFTWARI! $ 298 (JOO 8 2fJ1/6121/tt7 &pillll.fllJp~ PLAN SUMMARY RECREATION IMPACT FEE BElfUTfFIC4TlON TRUST BEACH RESTORATION GENERAL CAPITAL UfPRm EMENT PARKS & RECREATION BOND WATERANDSEWER CAPJT.4L OUTL4Y REiVEWAL & REPLACEMENT MlfN/CIPAULAREVfEW GOLF COURSE TOTAL FJ' 200(,.2007 VEmCLE REPLACEMENT BEPLACEMEW S 6113,959 JUiStORATlON $70,fHIfI 2I/M/2I!G1&pIJ FUroRE HI6llUGHTS lIIl' ~; ~ ~:~~f:fr:,~~A::...t:fEAthUJcAtioN ~=: 't w.T.P. SLUDGE THfCfU!NER $ $32,$71 t OLD GERMlfNTOWNII!JAbSIDEWALKS , . ])#,IIJI) i. MILLER P'uK PUlING nELDS S $~ i :::~:~~I:T':::C~i:.ToR ~ ;= ~ FIRE/RESCUE HIl G1!NEMTOR REn $ 1~ .~ nJ BUILDING 1fD1)1TlON $ JIIO,IJI/f ~ TENNIS STADIUM SlUT It8L S J4I._ i AI;f/ATLANTICBEACHPAJ/LlONREPL $ 1",ffIIO ..~ DOWNTOWN PARLlNG LOT REHABILlTATION$ 147,1Of 11; VI'llRWAUSEAWALL $ 611.1Of Jl ATLANTIC DUNES PAM $ 11,,1fJ{J .~. FEDERAL PAI~ . . $1fI,613,ooo ~ 1.0ADWAYRESURFACfNGlltECON$U/!C1'1ON IJ,751,/00 ~ MCLA/MED WATER TRANSl/S$10NSfSTEM $4,847,IlOO ,*,' WATERMAINUPGRAD1!S 18.499,750 lDIlAINAGE //II/,ROJ/!MENT$.. g,111,100 'fisroJlM PUJIJ'STATfON luiliAB/Ll'UTION'" 'fl,Mll1.OIJI! 9