08-22-06 Minutes Workshop
WORKSHOP MEETING
AUGUST 22, 2006
A Workshop Meeting of the City Commission of the City of Delray Beach, Florida, was called to
order by Mayor Jeff Perlman in the First Floor Conference Room at City Hall at 6:00 p.m., on
Tuesday, August 22,2006."
Roll call showed:
Present - Commi~sioner Rita Ellis
Commissioner Fred B. Fetzer
Commissioner Jon Levinson
Mayor Jeff Perlman
Absent - Commissioner Brenda B. Montague
Also present were - David T. Harden, City Manager
Robert A. Barcinski, Assistant City Manager
Susan A. Ruby, City Attorney
Chevelle D. Nubin, City Clerk
Mayor Perlman called the meeting to order and announced that it had been called for the purpose of
considering the following items:
WORKSHOP AGENDA
1. Requested pension increase for retired Police Officers and Firefighters
David T. Harden, City Manager stated Mr. Lorenzo Brooks, retired Captain of the Delray
Police Department was present to answer questions. Staff was looking for direction on
three points: 1) Does the Commission wish to consider an increase in pension benefits for
retirees, 2) If so, what percentage increase did they wish to consider, and 3) If an increase is
to be given, what would be the eligibility date for general employees.
It was the consensus of the Commission to proceed with an actuary study prior to a final
decision.
2. Recommended Funding for Special Events and Grants for FY 2007
Robert A. Barcinski, Assistant City Manager presented information based on committee
funding requests findings for the Fiscal Year 2006-2007 from the City Commission Special
Event account and the Charitable and Benevolent Organization Grant account. The
committee comprised of Mr. Barcinski; Doug Smith, Assistant City Manager, Lula Buder,
Community Improvement Director, Joe Safford, Finance Director, and Harry Hamilton,
Human Resources Director, recommended funding for the numerous events and agencies.
Criteria such as meeting Commission goals and objectives were considered a part of the
review process. A total of $92,000 in requests was received for funding from the Special
Event account with a budget of $49,200. A total of $762,657 in requests was received for
funding from the Charitable and Benevolent Organization account with a Budget of
$342,000. The funding recommended for the City Sponsored/Co-Sponsored Events was
$39,000. The funding recommended for Other Organizations/Events was $49,000.
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Discussion followed concerning applicants and funding.
It was the consensus of the Commission to utilize, the contingency fund for unexpected
events or situations and not for companies that applied last year, did not apply this year, and
return at the last minute, for funding. The Film Festival was not supported. An addition of
$50,000 was supported for Old School Square (OSS). A proposed reimbursable fee of up to
$3,000 was suggested to be refunded to vendors, for event expenditures which generated
interest in Delray Beach. Consensus of the Commission expressed thanks to the committee
for undertaking a difficult task, and they were pleased with the event schedule.
3. Proposed FY 2007 rates for the Lakeview and Municipal Golf Courses
Robert A. Barcinski, Assistant City Manager, provided background information concerning
the proposed maximum Fiscal Year 2006-2007 rate schedule for the Lakeview Golf Course.
Present were Sharon Painter, c.E.O. of JCD Sports Group Inc., Cindy Doll, Vice
President/Comptroller of JCD Sports Group Inc., and Bill Cruz, Head Professional at the
Municipal Golf Course. The Lakeview Golf Course proposed rate increases range from
1.9% to 13.0% for summer time walkers. The Municipal Golf Course proposed rate
increases range from 0% to 16.7%. Fees proposed were in line with other comparable golf
courses.
It was the consensus of the Commission the proposed rates were acceptable and in line with
other countywide golf courses.
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AUGUST 22, 2006
4. Proposed FY 2007 rates for the Tennis Center
Robert Barcinski, Assistant City Manager provided background information concerning the
proposed maximum Fiscal Year 2006-2007 rate schedule for the Tennis Facility. The
proposed rate increases for membership range from 0% to 4.0% for resident summer
membership. Increases were also proposed for court and lighting use. All rate increases
proposed are based on market conditions.
It was the consensus of the Commission the proposed rates were acceptable.
5. Presentation of Capital Budget for FY 2007-2011
Richard Hasko, Environmental Services Director provided a PowerPoint Presentation for
the Capital Improvement Program (CIP) for Fiscal Year 2006-2007. The Plan summary
included proposals for Recreation Impact fees in the amount of $275,000; Beautification
Trust Fund in the amount of $2,530,647; Beach Restoration in the amount of $164.626;
General Capital Improvements in the amount of $13,620,440; Parks and Recreation Bond in
the amount of $10,884,114; Water and Sewer-Capital Ouday in the amount of $4,215,084;
Water and Sewer-Renewal and Replacement in the amount of $2,826,725;
MunicipaljLakeview Golf Courses in the amount of $841,773; Storm Water Utility Fund in
the amount of $2,841,020; and Central Garage Fund in the amount of $1,581,920. Total for
the Capital Improvement Plan for Fiscal Year 2006-2007 was in the amount of $39,781,349.
Discussion followed.
It was the consensus of the Commission the presentation was well done.
6. Discussion regarding proposed budget for FY 2007 for the following departments:
. Planning and Zoning
The City Manager reported one (1) Senior Planner would be added to staff; the City
shutde service was budgeted; hiring consultants to propose development for the
Four (4) Comers (Adantic Avenue and Military Trail) area was planned.
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AUGUST 22, 2006
. Community Improvement
The City Manager stated there were small but important items which need to be
mentioned for the budget, which included Education Board initiatives; which
included a children's activity directory, the Mayor's Literacy Initiative, a Get Caught
Reading Program, and a school showcase. Other initiatives came from the
Neighborhood Advisory Council. A new Plan Reviewer, funded by the CRA, would
be added. Funding continued for contract services to maintain same day inspections.
It was budgeted to buy nine (9) laptops for Code Enfotcement Officers.
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. Environmental Services
The City Manager mentioned street lighting needs, and the impact of rising electrical
costs; library maintenance expenses for air conditioning and other systems; two
Maintenance Worker positions added, one (1) for fire hydrant maintenance, and one
(1) well maintenance technician. A Water/Sewer increase will be proposed at
eighteen percent (18%).
. Parks and Recreation
The City Manager reported Parks and Recreation was also being impacted by
electrical costs. The Summer Camp Literacy Program was very successful this year.
The Soccer Complex is a new facility coming on line. The Western Community
Center and Bexley Park will not be finished until end of next fiscal year. One
employment position at Pompey Park changed from part-time to full-time.
Discussion followed with each of the departmental reports.
Mayor Perlman adjourned the Workshop at 8:30 p.m.
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City Clerk
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The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information
provided herein is the Minutes of the Workshop Meeting of the City Commission held on Tuesday,
August 22, 2006, which Minutes were formally approved and adopted by the City Commission on
September 5, 2006
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AUGUST 22, 2006
~~.~.~~~\
City Clerk
NOTE TO READER: If the Minutes you have received are not completed as indicated above,
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AUGUST 22, 2006