10-10-06 Minutes Workshop
WORKSHOP MEETING
OCTOBER 10, 2006
A Workshop Meeting of the City Commission of the City of Delray Beach, Florida, was called to
order by Mayor Jeff PerIman in the City Commission Chambers at City Hall at 6:00 p.m., on
Tuesday, October 10,2006.
Roll call showed:
Present - Commissioner Rita Ellis
Commissioner Fred B. Fetzer
Commissioner Jon Levinson
Commissioner Brenda B. Montague
Mayor Jeff PerIman
Also present were - David T. Harden, City Manager
Robert A. Barcinski, Assistant City Manager
Susan A. Ruby, City Attorney
Janet K. Whipple, Deputy City Clerk
Mayor PerIman called the meeting to order and announced that it had been called for the purpose of
considering the following items:
WORKSHOP AGENDA
1. Presentation of the Old Library Site Request for Proposal (RFP) - The Pugliese Company and
the Coastal Design & Development Group (Thispresentation will be held in the Commission Chambers)
Diane Colonna, Executive Director of the Community Redevelopment Agency (CRA)
provided background information for the Request for Proposal (RFP) issued by the
Community Redevelopment Agency (CRA) for developers interested in redeveloping the old
library site which includes the property the library is on, plus the adjacent public parking lot,
and the Chamber of Commerce property. Proposals from two (2) local firms, Pugliese
Company and Coastal Design and Development Group, were received. The Community
Redevelopment Agency (CRA) Board met on September 28, 2006 to consider both
proposals and supported Coastal Design and Development Group by a vote of 3 to 2.
Mayor PerIman noted for the presentations for Workshop Items 1 and 2, each applicant
would be allowed a twenty (20) minute time limit, followed by ten (10) minutes of
questioning from the Commission, and three (3) minutes each from any members of the
public who may wish to speak.
Francisco Perez-Azua of Perez Design Group Inc., representing Pugliese Company, >"].
presented a PowerPoint Presentation overview of their company's development concept.
The proposed project would include a project anchor which was suggested as a specialty
grocery store, eighty-one (81) additional parking spaces, 45,000 square feet of office space,
and residential units.
Bob Basehart, Executive Vice President of the Pugliese Company, provided additional
information concerning Pugliese's concept of development for the Old Library Site
Redevelopment Project.
Lewis Carbone, from Coastal Design and Development Group, presented a PowerPoint
Presentation for the overview of their company's development concept. This proposed plan
included a sixty (60) room hotel, a public plaza; office, retail, and commercial space; a
parking garage; and a space for the relocation of the Chamber of Commerce.
Randall Stofft, from Randall Stofft Architects, commented on their site plan concept.
Several members of the community came to the podium to express their oplnlons
concerning the proposals.
It was the consensus of the Commission to proceed with Coastal Design and Development
Group. The Community Redevelopment Agency (CRA) was requested to discuss and
explore feasibilitY of additional parking spaces and how the concept would fit into the City's
ultimate parking plan.
2. Presentations on Wifi Services: Annapolis. Gold Zone and Team ATCI (This presentation will be
held in the Commission Chambers)
Joe Safford, Finance Director, stated the WiFi Committee selected three (3) firms to present
recommended models to implement WiFi alternatives in the City of Delray. One bowed
out; therefore, the remaining two would make presentations to the Commission. Staff was
seeking direction for approval to negotiate with the selected firm. A contract would be
brought back to Commission for approval.
ATC International, Inc. (Team ATC!), based in South Florida. provided a PowerPoint
Presentation illustrating the installation of a comprehensive city-wide WiFi mesh at no cost
to the City for installation. Focus was on City services as a primary customer of the
network, which would include public safety, utility meter reading, parking meters and other
field personnel services. Additional proposals would include an "e-magazine", interactive
kiosks, neighborhood networks, and a content administration portal that is updated in real
time. Concepts would involve students, special events, residents, businesses and visitors.
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OCTOBER 10, 2006
Residents and VIsItors would be offered three levels of service: Phase One (1) would
encompass Atlantic Avenue from 1-95 to AlA, six (6) blocks north and south of Atlantic
Avenue; Phase Two (2) would encompass the remainder of the City east of 1-95; and Phase
Three (3) would encompass the rest of the City west of 1-95.
Annapolis Wireless Internet provided a PowerPoint Presentation proposing to have several
"hot spots" in areas of the City based upon projected profitability. The presented model did
not provide city-wide WiFi. The hot spots would be free to the public and they would profit
by providing advertising on their splash page which would be paid for by commercial
establishments. It was suggested by Annapolis to use the Atlantic Avenue hot spot as a pilot
project and they would expand their hot spots after the successful completion of the area.
Annapolis would require a franchise agreement from the City for WiFi network operations
for no less than thirty-six (36) months.
Discussion followed on the feasibility of each proposal.
It was the consensus of the Commission to pursue negotiations with A TC International, Inc.
(Team ATC!).
At this time, the Commission decided to stay in the Commission Chambers in lieu of
moving to the First Floor Conference Room.
3. Proposed Joint Fundraising Project for the Education Foundation
Janet Meeks, Education Coordinator and Debbie Kaiser, Chairman of the Education Board,
provided background information on the partnership of the Education Board with the
Downtown Marketing Cooperative, and the Chamber of Commerce Education Foundation
to propose a joint project to create a $200,000 plus fund that will enable self perpetuating
annual grants to each public and private school in Delray Beach. An idea of a Pop-up Book
of Delray Beach had been developed which would incorporate reading, Delray Beach
history, students, schools, heritage and the opportunity to create a legacy fund that enables
grants for our schools in perpetuity. The Pop-up book would be six (6) pages, capturing the
Cultural Heritage, History, Recreation, Education, Downtown and All American City
accomplishments of our Village by the Sea. The book would sell for $20.00 and be available
for sale in concert with celebrating the 10th Anniversary of the City's one-hundred (100) foot
Christmas tree in November 2007.
It was the consensus of the Commission that this endeavor was an ambitious goal; they
wished the participants well, and provided full support to the project.
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OCTOBER 10, 2006
4. You Are Not Alone Group Proposal for Holiday Project
Robert A. Barcinski, Assistant City Manager; Commissioner Brenda Montague; Former
Commissioner Alberta McCarthy, founder of the You Are Not Alone Foundation; Lynell
Chauncey, Forgotten Soldier Outreach; Creig and Dave Smith U.S.A.F. Colonel (Ret.),
facilitators for Your Are Not Alone; Delores and Gambino Rangel, whose daughter Melissa
is finishing her third term in Iraq, were in attendance to provide presentations and support
for the "Project Holiday" which is being proposed by the You Are Not Alone organization
in affiliation with Forgotten Soldiers Outreach, Inc. This is a holiday project which would
include a letter writing project by our school children along with a collection of items needed
by our Armed Forces overseas targeting in particular Delray Beach and Palm Beach County
service people serving in combat areas. This would be a citywide project which would
include our employees. Packages would have to be shipped by December 4, 2006 to be
overseas by Christmas. Request for funding approval would be placed on the October 17,
2006 City Commission agenda.
]
It was the consensus of the Commission to proceed with the project, which they felt was a
great idea.
5. Proposed Temporary Site for Fire Station No.4
David T. Harden, City Manager, presented background information concerning Fire Station
No.4 which had been damaged during Hurricane Wilma. It has been requested to relocate
Fire Station No.4 to a temporary site until a permanent facility could be completed. Two
sites are being considered, the Bexley Trail Community Park and the Barwick Road Baptist
Church property. The presentation for the temporary location for Fire Station No.4 was for
informational purposes, in order for the Commission to address any concerns they might
have.
Delray Beach Fire Chief Kerry Koen provided information concerning response times from
either one of those locations. Anticipated time for a rental facility would be approximately
eighteen (18) months, awaiting completion of the permanent Fire Station.
It was the consensus of the Commission that there were no concerns and to proceed with
the feasibility study for the use of either location.
6. Fire Assessment Fee Consulting Proposal from Government Services. Group Inc.
David T. Harden, City Manager, provided background information and was requesting the
City Commission to consider a proposal from Government Services Group, Inc. for a Fire
Assessment Fee Program. The objective of the project is to provide specialized assistance to
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OCTOBER 10, 2006
the City in the development and implementation of a non-ad valorem assessment program
for fire protection services within the incorporated area of the City.
It was the consensus of the Commission to not proceed with the proposal.
7. Insurance premium taxes from the Towns of Gulf Stream and Highland Beach
David T. Harden, City Manager, provided background information concerning the state law
enacted in 2005 which was amended to allow municipalities providing fire protection
services by contract to another municipality to receive the insurance premium taxes collected
in the municipality receiving services. These insurance premium taxes would go into the
firefighter's pension fund. The tax is 1.85% of property insurance premiums. If a
municipality levies the tax, it goes into a fire pension plan. If the municipality does not levy
the tax, the state does and it goes to the state. In other words, for a municipality to adopt
the tax does not represent a tax increase. It is requested of the towns of Gulf Stream and
Highland Beach to adopt the insurance premium tax provided that the Police and Fire
Pension Board, or any other necessary parties, agree to end efforts to retroactively add
certification pay to pensionable earning for firefighters. It could also be asked that they
cease the use of a third party administrator since this is an unnecessary expense to the fund.
It was the consensus of the Commission to have staff move forward by requesting Gulf
Stream and Highland Beach to adopt the insurance premium tax.
8. National Citizen Survey
David T. Harden, City Manager provided information concerning the National Citizen
Survey by the National Research Center, Inc. (NRC) and the International City/County
Management Association (lCMA) which provided a semi-customizable tool for conducting a
local citizen survey. The Survey provides for a comparison with the aggregate results from
other cities. By conducting this survey, it will provide feedback from residents which can
help to determine the City's effectiveness in meeting the Commission's goals such as "Top
Quality Services Valued by Citizens" and "Quality Neighborhoods Where People Want to
Li "
ve .
It was the consensus of the Commission to authorize staff to move forward with utilization
of the National Citizen Survey for the City of Delray Beach.
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OCTOBER 10, 2006
9. Performance Appraisal System for Department Heads
David T. Harden, City Manager, reviewed the draft performance appraisal for Department
Heads. These forms are for review and any suggested changes.
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Harry Hamilton, Human Resources Director, explained the key goals and objectives, SPIRIT
Core Values, and Management Effectiveness Accountabilities.
It was the consensus of the Commission that this was a much needed product for employee
performance evaluations. Appreciation was extended to Harry Hamilton for the fine work
he has accomplished at the City of Delray Beach, and he will be missed.
Mayor Perlman adjourned the Workshop Meeting at 10:09 p.m.
~ ~~\).~
City Clerk
A1TES~RZ ~
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The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information
provided herein is the Minutes of the Workshop Meeting of the City Commission held on Tuesday,
October 10, 2006, which Minutes were formally approved and adopted by the City Commission on
October 17, 2006
~~~.~,~~
City Clerk
NOTE TO READER: If the Minutes you have received are not completed as indicated above,
this means they are not the official Minutes of the City Commission. They will become the official
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the Minutes as set forth above.
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OCTOBER 10, 2006