Res 70-06
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RESOLUTION NO. 70-06
A RESOLUTION OF THE CI1Y COMISSION OF THE CI1Y OF DELRA Y BEACH,
FLORIDA, TO ENTER INTO A MAINTENANCE MEMORANDUM OF AGREEMENT
WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FOR
LANDSCAPE ENHANCEMENTS ON A-1-A BETWEEN LINTON BOULEVARD AND
GEORGE BUSH BOULEVARD, IN CONNECTION WITH OTHER ROADWAY
IMPROVEMENTS
WHEREAS, the Florida Department of Transportation (FD01) agrees to install landscaping and irrigation
on A-1-A as identified in Exhibit A, between M.P. 8.209 to M.P. 10.709, per the plans prepared by Landscape
Design Associates dated August 24, 2006 as stated in Exhibit B; and
WHEREAS, the City of Delray Beach agrees to maintain the proposed irrigation and landscape
improvements per the Florida Department Of Transportation's landscape safety and plant care guidelines as
provided in Exhibit D, upon completion and acceptance of the landscaping by FDOT and the City of Delray Beach
at the end of the Contractor's 365 day warranty and establishment period; and
WHEREAS, the approximate project cost for the irrigation and landscaping to be incurred by FDOT is
$133,200.00 as stated in Exhibit C.
NOW, THEREFORE, BE IT RESOLVED BY THE CI1Y COMMISSION OF THE CI1Y OF
DELRA Y BEACH, FLORIDA AS FOLLOWS:
The City Commission hereby authorizes the Mayor to enter into a Maintenance Memorandum of
Agreement between the Florida Department of Transportation (FD01) and the City of Delray Beach.
PASSED AND ADOPTED in regular session on this ~ay of "'b.\..sl ~ t. ~ , 2006.
ATTEST:
~~~.~.~
City Clerk
APPROVE AS TO FORM:
-------
~~
..City Attorney
SECTION NO.:
FM NO.(s):
93060-
403603-1-52-01 &
229748-1-52-01
Palm Beach
AlA
COUNTY:
S.R.NO.:
EXHIBIT A
I. PROJECT LOCATION:
FM# 403603-1-52-01
State Road AlA from STA.387+83.00 (M.P. 8.209) to STA. 473+69.49 (M.P. 9.838)
FM# 229748-1-52-01
State Road AlA from STA. 473+69.49 (M.P. 9.838) to STA. 79+00.00 (M.P. 10.709)
II. PROJECT LOCATION MAP:
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PROJECT LOCATION MAP
BEGIN PROJECT
STA. 473+69.49
MP 9.838
END PROJECT
ST A. 79+00.00
MP 10.709
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SECTION NO.:
FM NO.(s):
93060-
403603-1-52-01&
229748-1-52-01
Palm Beach
AlA
COUNTY
S.R. NO.:
EXHIBIT B
The DEPARTMENT agrees to install the Project with a contractor in accordance with the plans
and specifications attached hereto and incorporated herein.
Please see attached plans prepared by Landscape Design Associates
Dated August 24. 2006
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EXHIBIT C
PROJECT COST
SECTION NO.:
FM NO.(s):
COUNTY:
S.R. NO.:
93060-
403603-1-52-01 &
229748-1-52-01
Palm Beach
AlA
This Exhibit forms an integral part of the DISTRICT FOUR ( 4) HIGHWAY MAINTENANCE
MEMORANDUM OF AGREEMENT between the State of Florida, Department of
Transportation and the AGENCY.
FM # 403603-1-52-01 Dated July 20. 2006
FM #229748-1-52-01 Dated AU2:ust 24. 2006
I.
APPROXIMATE PROJECT COST:
$ 118,100.00
$ 15,100.00
$ 133,200.00
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Trees
Thatch Palm 8' Ht EA 177 $450.00 $79,650.00
Thatch Palm 12' Ht EA 64 $600.00 $38,400.00
.
SUBTOTAL $118,050.00
Contingency
$0.00
$0.00
$118,050.00
$118,100.00
TOTAL ESTIMATED CONSTRUCTION COST
CALL ESTIMATED CONSTRUCTION COST
DATE:
Opinion of Probable Construction Costs
SR A-1-A
Julv 20 2006
PROJECT NUMBER:
403603-1-52-01
Trees
Thatch Palm EA 25 $450.00 $11,250.00
Coconut Palm EA 3 $1.000.00 $3,000.00
Silver Buttonwood EA 3 $250.00 $750.00
SUBTOTAL $15,000.00
Contingency
$0.00
$0.00
$15,000.00
$15,100.00
TOTAL ESTIMATED CONSTRUCTION COST
CALL ESTIMATED CONSTRUCTION COST
DATE
Opinion of Probable Construction Costs
SR A-1-A
Au ust 24 2006
PROJECT NUMBER:
229748-1-52-01
I
I
--j
_I
COUNTY:
S.R. NO.:
93060-
403603-1-52-01 &
229748-1-52-01
Palm Beach
AlA
SECTION NO.:
FM NO.(s):
EXHIBIT D
MAINTENANCE PLAN
This Exhibit forms an integral part of the DISTRICT FOUR (4) HIGHWAY MAINTENANCE
MEMORANDUM OF AGREEMENT between the State of Florida, Department of
Transportation and the AGENCY.
Dated August 24, 2006
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MAINTENANCE PLAN
Project Name: State Road AlA
Project Limits: M.P. 8.209 to M.P. 9.838
& M.P. 9.838 to M.P. 10.709
Landscape and Irrigation Plans
FM No.: 403603-1-52-01 & 229748-1-52-01
Agency: City of Delrav Beach
The purpose for the following performance based descriptions of landscape maintenance
practices is to allow the plant material on your project to thrive in a safe and vigorous
manner. Plantings shall be maintained to provide required visibility and conform to all of
the required setbacks as set forth by Florida Department of Transportation's governing
standards and specifications; FDOT Design Standards (Most Current Date) and Standard
Specifications for Road and Bridge Construction (Most Current Date), as amended by
contract documents.
Watering Requirements:
Watering is probably the most critical concern regarding the maintenance of healthy plant
material. The amount of water to apply at anyone time varies with the weather, drainage
conditions and water holding capacity of the soil.
Proper watering techniques should provide even and thorough water dispersal to wet the
entire root zone but not to saturate the soil and should avoid over-spray onto travel lanes.
Furthermore, the Agency should maintain the rain sensors (if on an irrigation system), to
ensure that they are functioning properly and that the system does shut down when there
is sufficient rainfall.
Avoid extremes in watering. Light, frequent watering is ineffective and produces shallow
root systems. Excessive watering that keeps the root zones saturated may kill the plant
material due to the lack of available air to the root zone. A typical rule ofthumb is that
turf areas should receive on an average, a minimum of I" of water per week, with an
equal or lesser amount for trees and shrubs, depending on their individual water usage.
Irrigation:
Ensure there is no roadway overspray or irrigation activities during the daytime hours
(most notably rush hour traffic periods).
.F ertilization/Insecticides/Fungicides:
Due to the poor shallow root soils of the South Florida area, coupled with heavy rainfall
during the growing season, available nutrient levels for landscape materials are very low,
therefore nutrient amendments are essential. A soil analysis of each planting site should
be done to determine the nutrient levels needed for vigorous plant growth.
Palms, shrubs, trees and turf areas should be fertilized in such a manner and frequency to
ensure that the plant material remains healthy, without under or over nourishing them. An
integrated plant management program is required to ensure healthy plants, free of disease
and pests. Insecticides and fungicides shall be applied as needed to ensure that plants and
grass remain pest and disease free.
Mulching:
Planting beds should be mulched in such a manner as to: prevent weed growth, retain
moisture for use by plants, protect soil from erosion and the loss of nutrients, maintain a
more uniform soil temperature and maintain a manicured appearance. Mulch should
always be kept away from the trunks of trees, shrubs and palms to prevent rotting and
susceptibility to disease. No Cypress mulch should be utilized.
Pruning:
All pruning shall adhere to ANSI A300 standards (and safety criteria adhered to) and
shall be overseen by an ISA Certified Arborist. The older fronds on the Royal Palms shall
be routinely pruned to insure that fronds do not fall onto any travel lanes. All pruning
shall be done with the health and natural growth of the plant materials in mind and to
specific pruning heights of the landscape material shall be determined in order to
maintain clear site windows and vertical clearances for pedestrian and truck traffic where
applicable. Visibility windows must be free of obstructions.
The desired growth habit in landscape planting beds shall be such that shrubs of the same
species shall develop into a single mass and be kept separate from adjacent masses of
other species.
Staking and Guving:
All staking material (except for replacements) will be removed at the completion of the
one year warranty period before the city takes over.
Turf Mowing:
All grassed areas are to be mowed and trimmed with sufficient frequency to maintain a
neat and clean appearance.
Litter Control:
The project site shall remain litter free..
WeedingfHerbicide:
All planting areas shall be maintained to be as weed free as possible with mechanical
and/or chemical weeding, and where specified on plans, with mulch properly applied and
maintained. When utilizing herbicide, extreme care should be taken to avoid any
overspray onto plant materials. Any damage resulting from overspray will be the
applicator's responsibility to restore per approved plan.
MEMORANDUM
TO: MAYOR AND CI1Y COMMISSIONERS
FROM: ~I1Y MANAGER
SUBJECT: AGENDA ITEM # ~.l- REGULAR MEETING OF NOVEMBER 7, 2006
RESOLUTION NO. 70-06/FLORIDA DEPARTMENT OF
TRANSPORTATION (FDOT)/LANDSCAPE IMPROVEMENTS)
DATE:
NOVEMBER 3, 2006
This is before Commission to consider approval of a Memorandum of Agreement (MOA) with the
Florida Department of Transportation (FDOl) for funding in the amount of $133,200.00 for
landscape improvements on A-1-A between Linton Boulevard and George Bush Boulevard and
approve Resolution No. 70-06.
Recommend approval of a Memorandum of Agreement (MOA) with the Florida Department of
Transportation (FD01) for funding in the amount of $133,200.00 for landscape improvements on A-
1-A between Linton Boulevard and George Bush Boulevard and approve Resolution No. 70-06.
S:\City Clerk\AGENDA COVER MEMOS\City Manage< Memos\city manager's memo Res No 70-06 Maintenance MOB FOOT for AlA 11.07.06.doc
Memorandum
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All-America City
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1993
2001
Community Improvement
Horticulturist
TO: DAVID T. HARDEN, CITY MANAGER
THROUGH: LULA BUTLER, DIRECTOR, COMMUNITY IMPROVEMENT t6
FROM:
NANCY DAVILA
RE:
RESOLUTION FOR MAINTENANCE MEMORANDUM OF
AGREEMENT WITH FDOT FOR A-I-A
DATE:
OCTOBER 18,2006
ITEM BEFORE THE COMMISSION: The item before the Commission is the
Resolution to allow the City to enter into a Maintenance Memorandum of Agreement to
provide maintenance for the landscaping that will be provided by FDOT on A-I-A,
between Linton Boulevard and George Bush Boulevard.
BACKGROUND: In October 2002 the City provided a letter of commitment to FDOT
that once the landscape designs for A-I-A improvement had been completed, the City
would agree to sign the Maintenance Memorandum of Agreement to provide a
maintenance commitment from City of Delray Beach.
RECOMMENDATION: Staff recommends the City Commission adopt the Resolution
to allow the Mayor to execute the Maintenance Memorandum of Agreement with the
FDOT for the landscaping maintenance on A-I-A.
RESOLUTION NO. 70-06
A RESOLUTION OF THE CI1Y COMISSION OF THE CI1Y OF DELRA Y BEACH,
FLORIDA, TO ENTER INTO A MAINTENANCE MEMORANDUM OF AGREEMENT
WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FOR
LANDSCAPE ENHANCEMENTS ON A-1-A BETWEEN LINTON BOULEVARD AND
GEORGE BUSH BOULEVARD, IN CONNECTION WITH OTHER ROADWAY
IMPROVEMENTS
WHEREAS, the Florida Department of Transportation (FD01) agrees to install landscaping and irrigation
on A-1-A as identified in Exhibit A, between M.P. 8.209 to M.P. 10.709, per the plans prepared by Landscape
Design Associates dated August 24, 2006 as stated in Exhibit B; and
WHEREAS, the City of Delray Beach agrees to maintain the proposed irrigation and landscape
improvements per the Florida Department Of Transportation's landscape safety and plant care guidelines as
provided in Exhibit D, upon completion and acceptance of the landscaping by FDOT and the City of Delray Beach
at the end of the Contractor's 365 day warranty and establishment period; and
WHEREAS, the approximate project cost for the irrigation and landscaping to be incurred by FDOT is
$133,200.00 as stated in Exhibit C.
NOW, THEREFORE, BE IT RESOLVED BY THE CI1Y COMMISSION OF THE CI1Y OF
DELRA Y BEACH, FLORIDA AS FOLLOWS:
The City Commission hereby authorizes the Mayor to enter into a Maintenance Memorandum of
Agreement between the Florida Department of Transportation (FD01) and the City of Delray Beach.
PASSED AND ADOPTED in regular session on this _ day of
,2006.
MAYOR
ATTEST:
City Clerk
APPROVE AS TO FORM:
City Attorney
~
Florida Department of Transportation
JEB BUSH
GOVERNOR
Planning & Environmental Management
3400 West Commercial Boulevard
Fort Lauderdale, FI 33309-3421
Telephone: (954) 777-4330
Fax: (954) 777-4310
DENVER J. SruTI..ER, JR.
SECRETARY
October 16, 2006
Ms. Nancy Davila
Horticulturist
City of Delray Beach
100 N.W. 1st Avenue
Delray Beach, FL 33444
Dear Ms. Davila:
RE: District Four (4) Maintenance Memorandum of Agreement (MOA) for State Road
A1A from (M.P. 8.209) to (M.P. 10.709). FM #'s 403603-1-52-01 & 229748-1-52-01.
Enc10sedare four original MOA's and a set of plans that reflect the landscape improvements that
will be constructed for State Road AlA in Delray Beach.
Please have these executed by the City Council at their earliest convenience returning all to me, with
one sealed copy of the Resolution approving such action. Gerry O'Reilly, P.E., the Department's
Transportation Development Engineer District N, will execute and date the originals returning one
for your file.
Important: Please do not fill in the date on the first paragraph on page one.
Call me at 954-777-4219 if! can be of further help.
Sincerely,
'L~D.~
Elisabeth A. Hassett
District N Landscape Architect
CC: File
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SECTION NO.:
FM NO.(s):
93060-
403603-1-52-01 &
229748-1-52-01
Palm Beach
AlA
COUNTY:
S.R. NO.:
DISTRICT FOUR (4)
MAINTENANCE MEMORANDUM OF AGREEMENT
THIS AGREEMENT, made and entered into this day of 20-, by
and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, a
component agency of the State of Florida, hereinafter called the DEPARTMENT and the City of
Delray Beach, a political subdivision of the State of Florida, existing under the Laws of Florida,
hereinafter called the AGENCY.
WI TNE S SE TH:
WHEREAS, the DEPARTMENT has jurisdiction over State Road AlA as part of the State
Highway System; and
WHEREAS, as part of the continual updating o(the State of Florida Highway System, the
DEPARTMENT, for the purpose of safety, protection of the investment and other reasons, has
constructed and does maintain the highway facility as described in Exhibit A attached hereto and
incorporated by reference herein, within the corporate limits (or unincorporated if County) of the
AGENCY; and
WHEREAS, the AGENCY is of the opinion that said highway facilities that contain
landscape medians and areas outside the travel way to the right of way line, excluding standard
concrete ::;idewalk, shall be maintained by periodic trimming, cutting, weeding, mowing, fertilizing,
litter pick-up, necessary replanting, irrigation repairs, and median concrete replacements as needed;
and
WHEREAS, the parties hereto mutually recognize the need for entering into an Agreement
designating and setting forth the responsibilities of each party; and
WHEREAS, the AGENCY by Resolution No. dated ,20_,
attached hereto and by this reference made a part hereof, desires to enter into this Agreement and
authorizes its officers to do so;
NOW THEREFORE, for and in consideration of the mutual benefits to flow each to the
other, the parties covenant and agree as follows:
1. The DEPARTMENT hereby agrees to install or cause to be installed landscape, irrigation
and/or hardscape on the highway facilities substantially as specified in the initial plans and
specifications hereinafter referred to as the Project and incorporated herein as Exhibit B. If
there are any major changes to the plans, the Department shall provide the modified plans
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and the AGENCY shall provide their approval or disapproval within 10 business days. The
Department may elect to withdraw the landscape if changes are not approved wihin the given
time frame. Hardscape shall mean any non-standard roadway, sidewalk or median surface
such as, but not limited to interlocking concrete or brick pavers, stamped asphalt and
stamped concrete.
2. The AGENCY agrees to maintain the landscape and irrigation within the medians and areas
outside the travel way to the right of way line by periodic trimming, cutting, mowing,
fertilizing, curb and sidewalk edging, litter pickup and necessary replanting, following the
DEPARTMENT'S landscape safety and plant care guidelines and as provided by Exhibit
D. The AGENCY'S responsibility for maintenance shall include all landscaped/turfed areas
and areas covered with interlocking pavers or similar type surfacing (hardscape) within the
median and areas within the travel way to the right of way line, including paver sidewalks,
paver intersections and all paver header curbs, stamped asphalt and concrete areas. It shall be
the responsibility of the AGENCY to restore an unacceptable ride condition ofthe roadway
caused by the differential characteristics of the paver brick and/or the header curb on
Department of Transportation right-of-way within the limits of the Project.
Such maintenance to be provided by the AGENCY is specifically set out as follows:
To maintain, which means the proper watering and fertilization of all plants and keeping
them as free as practicable from disease and harmful insects; to properly mulch the plant
beds; to keep the premises free of weeds; to mow and/or cut the grass to a proper length; to
properly prune all plants which includes: (1) removing dead or diseased parts of plants, or (2)
pruning such parts thereof which present a visual hazard for those using the roadway. To
maintain also means removing or replacing dead or diseased plants in their entirety, or
removing or replacing those that fall below original Project standards. All plants removed.
for whatever reason shall be replaced by plants ofthe same size and grade as specified in the
original plans and specifications. To maintain also means to keep the hardscape areas free
from weeds and replacement of any areas becoming in disrepair so as to cause a safety
hazard. To maintain also means to keep litter removed from the median and areas outside
the travel way to the right of way line. Plants. shall be those items which would be
scientifically classified as plants and include but are not limited to trees, grass, or shrubs.
Ifitbecomes necessary to provide utilities to the median or side areas (water/electricity) for
these improvements, all costs associated with irrigation maintenance, impact fees and
connections as wen as on-going cost of water are the maintaining AGENCY'S
responsibility.
The above named functions to be performed by the AGENCY, may be subject to periodic
inspections by the DEPARTMENT at the discretion of the DEPARTMENT. Such
inspection findings will be shared with the AGENCY and shall be the basis of all decisions
regarding, repayment, reworking or Agreement termination. The AGENCY shall not change
or deviate from said plans without written approval of the DEPARTMENT.
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3. If at any time after the AGENCY has assumed the landscape installation and/or maintenance
responsibility above-mentioned, it shall come to the attention of the DEPARTMENT'S
District Secretary that the limits or a part thereof is not properly maintained pursuant to the
terms of this Agreement, said District Secretary may at his option issue a written notice that a
deficiency or deficiencies exist( s), by sending a certified letter to the AGENCY, to place said
AGENCY on notice thereof. Thereafter the AGENCY shall have a period of thirty (30)
calendar days within which to correct the cited deficiencies. If said deficiencies are not
corrected within this time period, the DEPARTMENT may at its option, proceed as follows:
(a) Maintain the landscape or a part thereof, with DEPARTMENT or contractor's
personnel and invoice the AGENCY for expenses incurred, or
(b) Terminate the Agreement in accordance with Paragraph 7 of this Agreement and
remove, by DEPARTMENT or contractor's . personnel, all of the
landscape/hardscape installed under this Agreement or any preceding agreements
except as to trees and palms and charge the AGENCY the reasonable cost of such
removal.
4. It is understood between the parties hereto that the landscape covered by this Agreement may
be removed, relocated or adjusted at any time in the future as determined to be necessary by
the DEPARTMENT in order that the adjacent state road be widened, altered or otherwise
changed to meet with future criteria or planning of the DEPARTMENT. The AGENCY
shall be given sixty (60) calendar days notice to remove said landscape after which time the
DEPARTMENT may remove same. All permits (including tree permits), fees, and any
mitigation associated with the removal, relocation or adjustments ofthese improvements are
the maintaining AGENCY'S responsibility.
5. The DEPARTMENT agrees to enter into a contract for the installation of landscape Project
for an amount not to exceed $ 133,200.00 as defined in Exhibit C.
The DEPARTMENT'S participation in the Project cost, as described in Exhibit C is limited
to only those items which are directly related to this Project. The AGENCY shall be invited
to assist the DEPARTMENT in final inspection at the end of the contractor's 365 day
warranty and establishment period.
6. The AGENCY agrees to reimburse the DEPARTMENT all monies expended for the
Project, should the landscape/hardscape areas fail to be maintained in accordance with the
terms and conditions of this Agreement.
7. This Agreement may be terminated under anyone (I) of the following conditions:
(a) By the DEPARTMENT, ifthe AGENCY fails to perform its duties under Paragraph
3, following ten (10) days written notice.
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(b) By the DEPARTMENT, for refusal by the AGENCY to allow public access to all
documents, papers, letters, or other material subject to the provisions of Chapter 119,
Florida Statutes, and made or received by the AGENCY in conjunction with this
Agreement.
8. The term of this Agreement commences upon execution.
9. To the extent permitted by law, the AGENCY shall indemnify and hold harmless the
DEPARTMENT, its officers and employees from .all suits, actions, claims and liability
arising out ofthe AGENCY'S negligent performance ofthe work under this agreement, or
due to the failure ofthe AGENCY to maintain the Project in conformance with the standards
described in Section 2 of this Agreement.
10. The AGENCY may construct additionallandscape/hardscape within the limits of the rights-
of-ways identified as a result of this document, subject to the following conditions:
(a) Plans for any new landscape/hardscape shall be subject to approval by the
DEPARTMENT. The AGENCY sh~1l1 not change or deviate from said plans
without written approval by the DEPARTMENT.
(b) All landscape shall be developed and implemented in accordance with appropriate
state safety and road design standards;
(c) The AGENCY agrees to comply with the requirements of this Agreement with
regard to any additional landscape installed;
(d) No change will be made in the payment terms established under item number five (5)
ofthis Agreement due to any increase in cost to the DEPARTMENT resulting from
the installation of landscape added under this paragraph.
11. This writing embodies the entire Agreement and understanding between the parties hereto
and there are no other Agreements and understanding, oral or written, with reference to the
subject matter hereof that are not merged herein.and superseded hereby.
12. The DEPARTMENT, during any fiscal year, shall not expend money, incur any liability, or
enter into any contract which, by its terms, involves the expenditure of money in excess of
the amounts budgeted as available for expenditure during such fiscal year. Any contract,
verbal or written, made in violation ofthis subsection is null and void, and no money may be
paid on such contract. The DEPARTMENT shall require a statement from the Comptroller
of the DEPARTMENT that funds are available prior to entering into any such contract or
other binding commitment of funds. Nothing herein contained shall prevent the making of
contracts for periods exceeding one (1) year, but any contract so made shall be executory
only for the value ofthe services to be rendered or agreed to be paid for in succeeding fiscal
years; and this paragraph shall be incorporated verbatim in all contracts of the
DEPARTMENT which are for an amount in excess of TWENTY FIVE THOUSAND
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DOLLARS ($25,000.00) and which have a term for a period of more than 1 year.
13. The DEPARTMENT'S District Secretary shall decide all questions, difficulties and disputes
of any nature whatsoever that may arise under or by reason of this Agreement, the
prosecution or fulfillment of the service hereunder and the character, quality, amount and
value thereof; and his decision upon all claims, questions and disputes shall be final and
conclusive upon the parties hereto.
14. This Agreement may not be assigned or transferred by the AGENCY in whole or part
without the consent of the DEPARTMENT.
15. This Agreement shall be governed by and construed in accordance with the laws ofthe State
of Florida. In the event of a conflict between any portion ofthe contract and Florida law, the
laws of Florida shall prevail.
16. Any and all notices given or required under this Agreement shall be in writing and either
personally delivered with receipt acknowledgement or sent by certified mail, return receipt
requested. All notices shall be sent to the following addresses:
If to the Department:
State of Florida Department of Transportation
3400 West Commercial Blvd.
Ft. Lauderdale, FL 33309-3421
Attention: Elisabeth A. Hassett, RL.A.
FDOT District IV Landscape Architect
If to the Agency:
City of Delray Beach
100 N.W. 1st Avenue
Delray Beach, FL 33444
Attention: Ms. Nancy Davila
Horticulturist
IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective the
day and year first above written.
AGENCY
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
Chairperson
By:
Transportation Development Director Date
By:
Attest:
Clerk
(SEAL)
Attest:
Executive Secretary
(SEAL)
Approval as to Form
Date
Approval as to Form
Date
S:Maint\Lal1dscap<;~MOA Folders'Jvl0A Drat'sSR Al /\ 403603 Delray Ikh.tk,c
COUNTY:
S.R. NO.:
93060-
403603-1-52-01 &
229748-1-52-01
Palm Beach
AlA
SECTION NO.:
FM NO.(s):
EXHIBIT A
I. PROJECT LOCATION:
FM# 403603-1-52-01
State Road AlA from STA.387+83.00 (M.P. 8.209) to STA. 473+69.49 (M.P. 9.838)
FM# 229748-1-52-01
State RoadAIA from STA. 473+69.49 (M.P. 9.838) to STA. 79+00.00 (M.P. 10.709)
II. PROJECT LOCATION MAP:
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PROJECT LOCATION MAP
BEGIN PROJECT
STA. 473+69.49
MP 9.838
END PROJECT
ST A. 79+00.00
MP 10.709
.. . .. . .. . .. . '. . .. . .. . .. .
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.::::....:::......:::....:::::..::......::::....::::....::::....:
SECTION NO.:
FM NO.(s):
93060-
403603-1-52-01 &
229748-1-52-01
Palm Beach
AlA
COUNTY
S.R. NO.:
EXHIBIT B
The DEPARTMENT agrees to install the Project with a contractor in accordance with the plans
and specifications attached hereto and incorporated herein.
Please see attached plans prepared by Landscape Design Associates
Dated August 24, 2006
S:'Majnt\Lundscap.;\MOA Fl}!dcrs'Tvl0i\ [)raI1sSR A I A 40360J Delray lkh.cj"c
SECTION NO.:
FM NO.(s):
COUNTY:
S.R. NO.:
93060-
403603-1-52-01 &
229748-1-52-01
Palm Beach
AlA
EXHIBIT C
PROJECT COST
This Exhibit forms an integral part of the DISTRICT FOUR ( 4) HIGHWAY MAINTENANCE
MEMORANDUM OF AGREEMENT between the State of Florida, Department of
Transportation and the AGENCY.
FM # 403603-1-52-01 Dated Julv 20. 2006
$ 118,100.00
FM #229748-1-52-01 Dated AU2ust 24. 2006
$ 15,100.00
I.
APPROXIMATE PROJECT COST:
$ 133,200.00
S:"Mail1t\Landscapi;e'MOA Foiders\rvl0/\ Drall<SR A I A 403603 lklny Fkh.doc
Trees
Thatch Palm 8' Ht EA 177 $450.00 $79,650.00
Thatch Palm 12' Ht EA 64 $600.00 $38,400.00
.
SUBTOTAL $118,050.00
Contingency
$0.00
$0.00
$118,050.00
$118,100.00
TOTAL ESTIMATED CONSTRUCTION COST
CALL ESTIMATED CONSTRUCTION COST
DATE;
Opinion of Probable Construction Costs
SR A-1-A
Julv 20 2006
PROJECT NUMBER:
403603-1-52-01
Trees
Thatch Palm EA 25 $450.00 $11,250.00
Coconut Palm EA 3 $1,000.00 $3,000.00
Silver Buttonwood EA 3 $250.00 $750.00
,
,
,
SU,BTOTAL $15,000.00
Contingency
$0.00
$0.00
$15,000.00
$15,100.00
TOTAL ESTIMATED CONSTRUCTION COST
CALL ESTIMATED CONSTRUCTION COST
DATE:
Opinion of Probable Construction Costs
SR A-1-A
Au ust24 2006
PROJECT NUMBER:
229748-1-52-01
I
I
-j
~
COUNTY:
S.R. NO.:
93060-
403603-1-52-01 &
229748-1-52-01
P.alm Beach
AlA
SECTION NO.:
FM NO.(s):
EXHIBIT D
MAINTENANCE PLAN
This Exhibit forms an integral part of the DISTRICT FOUR ( 4) HIGHWAY MAINTENANCE
MEMORANDUM OF AGREEMENT between the State of Florida, Department of
Transportation and the AGENCY.
Dated August 24, 2006
S:Maint\LandscapeMOA FokkrsMOA Draft~SR A I A 40360:; Delra) !kh.doc
MAINTENANCE PLAN
Project Name: State Road AlA
Project Limits: M.P. 8.209 to M.P. 9.838
& M.P. 9.838 to M.P. 10.709
Landscape and Irrigation Plans
FM No.: 403603-1-52-01 & 229748-1-52-01
Agency: City of Delrav Beach
The purpose for the following performance based descriptions of landscape maintenance
practices is to allow the plant material on your project to thrive in a safe and vigorous
manner. Plantings shall be maintained to provide required visibility and conform to all of
the required setbacks as set forth by Florida Department of Transportation's governing
standards and specifications; FDOT Design Standards (Most Current Date) and Standard
Specifications for Road and Bridge Construction (Most Current Date), as amended by
contract documents.
Watering Reauirements:
Watering is probably the most critical concern regarding the maintenance of healthy plant
material. The amount of water to apply at anyone time varies with the weather, drainage
conditions and water holding capacity of the soil.
Proper watering techniques should provide even and thorough water dispersal to wet the
entire root zone but not to saturate the soil and should avoid over-spray onto travel lanes.
Furthermore, the Agency should maintain the rain sensors (if on an irrigation system), to
ensure that they are functioning properly and that the system does shut down when there
is sufficient rainfall.
A void extremes in watering. Light, frequent watering is ineffective and produces shallow
root systems. Excessive watering that keeps the root zones saturated may kill the plant
material due to the lack of available air to the root zone. A typical rule of thumb is that
turf areas should receive on an average, a minimum of I" of water per week, with an
equal or lesser amount for trees and shrubs, depending on their individual water usage.
Irrigation:
Ensure there is no roadway overspray or irrigation activities during the daytime hours
(most notably rush hour traffic periods).
-FertilizationlInsecticides/Fungicides:
Due to the poor shallow root soils of the South Florida area, coupled with heavy rainfall
during the growing season, available nutrient levels for landscape materials are very low,
therefore nutrient amendments are essential. A soil analysis of each planting site should
be done to determine the nutrient levels needed for vigorous plant growth.
Ii:
nnenl
Palms, shrubs, trees and turf areas should De fertilized in such a manner and frequency to
ensure that the plant material remains healthy, without under or over nourishing them. An
integrated plant management program is required to ensure healthy plants, free of disease
and pests. Insecticides and fungicides shall be applied as needed to ensure that plants and
grass remain pest and disease free.
Mulching:
Planting beds should be mulched in such a manner as to: prevent weed growth, retain
moisture for use by plants, protect soil from erosion and the loss of nutrients, maintain a
more uniform soil temperature and maintain a manicured appearance. Mulch should
always be kept away from the trunks of trees, shrubs and palms to prevent rotting and
susceptibility to disease. No Cypress mulch should be utilized.
Pruning:
All pruning shall adhere to ANSI A300 standards (and safety criteria adhered to) and
shall be overseen by an ISA Certified Arborist. The older fronds on the Royal Palms shall
be routinely pruned to insure that fronds do not fall onto any travel lanes. All pruning
shall be done with the health and natural growth of the plant materials in mind and to
specific pruning heights of the landscape material shall be determined in order to
maintain clear site windows and vertical clearances for pedestrian and truck traffic where
applicable. Visibility windows must be free of obstructions.
The desired growth habit in landscape planting bedsshaU be such that shrubs of the same
species shall develop into a single mass and be kept separate from adjacent masses of
other species.
Staking and Guying:
All staking material (except for replacements) will be removed at thecompletion ofthe
one year warranty period before the city takes over.
Turf Mowing:
All grassed areas are to be mowed and trimmed with sufficient frequency to maintain a
neat and clean appearance.
Litter Control:
The project site shall remain litter free..
Weeding/Herbicide:
All planting areas shall be maintained to be as weed free as possible with mechanical
and/or chemical weeding, and where specified on plans, with mulch properly applied 'and
maintained. When utilizing herbicide, extreme care should be taken to avoid any
overspray onto plant materials. Any damage resulting from overspray will be the
applicator's responsibility to restore per approved plan.